HomeMy WebLinkAboutFebruary 05, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
February 5, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the regular meeting of council held January 15, 2009.
(b Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Graham Decow, Project Coordinator and Mark Emery, Stewardship
Coordinator from Elgin Stewardship Council regarding "Elgin Landscape Strategy".
(b 7:15 p.m. - Doug Lester from the Otter Valley Chamber of Commerce regarding
"2009 Initiatives".
(c 7:25 p.m. - Wanda Hoshal regarding "Estherville Cemetery".
5.INFORMATION ITEMS
(a Correspondence dated January 23, 2009 from Association of Municipalities of
Ontario, Waste Diversion Ontario, Stewardship Ontario regarding "Blue Box Material
Commodity Markets".
File: A16
(b Correspondence dated January 25, 2009 from Kathleen Harris, National Bureau chief
regarding "Feds boost tourism fund".
File: A16
7-21
23-24
25-26
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Council Agenda February 5, 2009
Page
5.INFORMATION ITEMS
(c Correspondence dated January 12, 20, 23, 26 and 27, 2009 from Association of
Municipalities of Ontario regarding ""AMO's Pre-Budget Submission calls for
Increased Infrastructure Investment", "Minister Extends Consultation Period on the
Waste Diversion Act Review to April 1, 2009", "Reminder February 6, 2009
Deadline to Respond to Government's Initial Proposed AODA Information,
Communications Standard", "Federal Government Announces New Infrastructure
Funding" and "Ontario Municipalities to Benefit from Federal Budget Measures for
Infrastructure, Housing and Employment Insurance".
File: A16
(d Long Point Region Conservation Authority Board of Directors minutes of meeting held
December 3, 2008.
File C06
(e Straffordville Cemetery Board minutes of meeting held December 10, 2008.
File: C06
(f Museums Bayham minutes of meeting held November 18, 2008 and meeting held
January 14, 2009.
File C06
(g Copy of resolution passed January 23, 2009 by Tay Valley Township regarding
"Recycled materials".
File: C10
(h Copy of resolution passed January 8, 2009 by the Township of South Algonquin
regarding "Alternative energy and low grade wood waste".
File: C10
(i Correspondence dated January 27, 2009 from Tourism Industry Association of
Canada regarding "Tourism Industry Applauds $800 Million in Tourism and Travel
Investments Announced in Budget 2009".
File: A01
(j Notice of Adoption from County of Oxford regarding "Official Plan Amendment".
File: D08
(k Bayham Historical Society minutes of meeting held January 8, 2009.
File: C06
(l Correspondence dated January 8, 2009 from Play Works regarding "youth play in
Ontario".
File: R06
27-36
37-41
43-45
47-53
55
57
59-60
61-95
97-102
103-111
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Council Agenda February 5, 2009
Page
5.INFORMATION ITEMS
(m Correspondence dated January 20, 2009 from Ontario Farm Animal Council
regarding "consumer food choices in Ontario".
File: A01
(n Correspondence received January 29, 2009 from Ontario JRPM Steering Committee
regarding "Recreation and Parks Month".
File: R06
(o Newsletter received January 16, 2009 from Tillsonburg District Multi Service Centre.
File: S08
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
7.ROADS, AGRICULTURE & DRAINAGE
(a Staff Report L2009-01 regarding Road Widening - Moore Bridge Project.
File: T04
(b Correspondence dated January 16, 2009 from Robert Lozon, Chair of Canada Day
Celebrations, Port Burwell Historical Society requesting permission to hold Canada
Day parade in Port Burwell July 1, 2009.
File: T09
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Staff Report P2009-009 regarding Building Department Year End Report 2008.
File: P10
(b Building permit report for the month ending January 31, 2009.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheques #5805 to Cheque #5928 inclusive, except Cheques
#4836 and #5859 totaling $465,355.97 and Payroll Disbursements for the period
ending Jan. 25, 2009 totaling $52,745.97.
113-115
117
119-122
123-124
125
127-129
131
133-151
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Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(b Staff Report F2009-07 regarding Investments 2008.
File: F03.08
(c Staff Report F2009-08 regarding Annual Building Report.
File: F03
(d Staff Report F2009-09 regarding Stewardship Ontario.
File: F11
(e Staff Report F2009-04 regarding Municipal Eco Challenge Fund.
File: F11
(f Staff Memorandum regarding Letter from Tony Csinos - Request for Clarification.
File: S09
(g Final draft of the Municipality of Bayham Strategic Plan 2008-2013.
File: D02
(h Staff Report C2009-01 regarding Heritage Designations - Property Implications.
File: R01
(i Staff Report PR2009-03 regarding Harbour Facilities 2009.
File: L04
(j Staff Report PR2009-02 regarding Food Concession and Washrooms - Municipal
Beach.
File: L04
(k Staff Report PR2009-04 regarding Encroachment Agreement - 22 Pitt Street.
File: L04
(l Correspondence received January 30, 2009 from Lloyd & Fran Southwick regarding
"maps".
File: C13
(m Staff Report C2009-003 regarding 2009 Committee/Board Appointments.
File: C12
(n Draft By-law 2009-011 regarding Promotional Agreement between The Municipality
of Bayham and The Canadian Museums Association
10.ENVIRONMENT
153-154
155-156
157-185
187-215
217-220
221-232
233-234
235
237-242
243-249
251-252
253-258
259-266
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10.ENVIRONMENT
(a Quarterly Report for Bayham Water Distribution System and call ins for period ending
December, 2008.
File: E08
(b Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending December 31, 2008.
File: E08
(c Biosolids Application Analysis dated May 1/08 and Oct 14/08, Quarterly Compliance
Summary for the Port Burwell Wastewater Treatment Plant and call ins for the period
ending December 31, 2008
(d Staff Report E2009-001 regarding Household Hazardous Waste/Large Item Disposal.
File: E09
11.COMMITTEE OF THE WHOLE
12.BY-LAWS
(a By-law 2009-006 A By-law to appoint members to Boards and
Committees
(b By-law 2009-007 A By-law to assume and establish lands as part of the
open public highway system (Sandytown Road)
(c By-law 2009-010 A by-law to authorize the execution of an
encroachment agreement (Vezina)
(d By-law 2009-011 A By-law to authorize the execution of a promotional
agreement (Canadian Museums Association)
(e By-law 2009-012 A by-law to authorize the execution of a funding
agreement (Stewardship Ontario)
(f By-law 2009-013 A By-law to confirm all actions of Council
13.ADJOURNMENT
267-273
275-277
279-282
283
285-288
289
291-296
297-303
305-334
335
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Council Agenda February 5, 2009
Page
13.ADJOURNMENT
(a Adjournment
Page 6 of 335
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
January 15,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January
15,2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard,
Planning Coordinator / Deputy Clerk Margaret Underhill and Fire Chief / By-Law Enforcement
Officer Paul Groeneveld were in attendance to persent their respective reports. Public Works
Manager, Gerry LeMay was also in attendance.
1. CALL TO ORDER
Mayor Lynn Acre called the meeting to order at 7:00 p.m.
2, DISCLOSURE OF PECUNIARY INTEREST & TIIE GENERAL NATURE
THEREOF'
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held December 18, 2008.
2009-001
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT the minutes of the regular meeting held December 18,2008 be
approved as circulated.f'
CARRIED I.INANIMOUSLY
(b) Added Item(s)
No items were added.
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal - regarding Estherville Cemetery.
Ms. Hoshal inquired whether the December 18, 2008 minutes reflected that
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Council Minutes January 15,2009
Councillor Taylor had requested the lot surrounding the construction and area
designated as cemetery be investigated with a fine tooth comb.
The Clerk responded that it had not been recorded.
The Administrator clarified that the minutes are not recorded verbatim. but are to
reflect the decisions and directions of Council made by resolution.
Ms. Hoshal expressed concerns regarding discrepancy between MTO, County and
Municipal maps of the area.
Ms. Hoshal asked if a response had been received from Mr. Csinos in respect to
the request for his permission to allow access to the properly for the dowsing to
which the Administrator advised that a response had not yet been received.
Ms. Hoshal requested assurance that the land not be rezoned. The
Administrator responded that no rezoning application has been submitted at this
time. If submitted the required parties will be notified and Council will consider an
application at that time.
7:15 p.m. - Port Burwell resident Matthew Redsell was in attendance and provided
a slide presentation conceming the local economy and encouraged Council to
support and promote sustainable type living practices.
5. INFORMATION ITEMS
(a) Copy of Resolution passed December 15, 2008 by the Council of the United
Counties of Stormont, Dundas and Glengarry regarding "financial assistance to
cover funeral expenses for needy individuals".
File: ClO
(b) Copy ofresolutionpassedNovember 12,2008by the Township of South
Stormont regarding "Bill 50, the Provincial Animal Welfare Act, 2008".
File: ClO
(c) Correspondence dated December 10, 15, 16 and 19, 2008 and January 9,2009
from Association of Municipalities of Ontario regarding "AMO Releases Putting
Out the Welcome Mat: Why Immigration Matters to Ontario's Municipalities",
"Public Review Period for Draft Information and Communications Standard
Extended to February 6,2009", "URGENT - Ontario's Municipal Leadership in
Federal Budget Consultations", "Ontario Municipal Partnership Fund Notices for
2009", "We Need Your Support of the AMO position on the Waste Diversion Act,
the Blue Box Program Plan Review" and "Municipal Leaders Forum on Green
Building".
File: 401
Page 2 of 15
(b)
Minutes of the regular meeting of council held January 15, 2...
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Council Minutes January 15,2009
(d) Conespondence dated December 31, 2008 from Ministry of Municipal Affairs and
Housing regarding "Improved Energy Efficiency Standards for New Homes".
File: A'16
(e) Draft minutes of the Elgin Group Police Services Board meeting held November
2r,2009.
File: C06
(Ð Copy of letter dated December 18, 2008 from Chris Bentley, M.P.P., London
West to Tourism London regarding "funding for cultural programs under the
Ministry of Culture's Cultural Strategic Investment Fund".
File: 416Æ11
(g) Correspondence dated December 19, 2008 from Association of Municipalities of
Ontario regarding "Local Govemment Week".
File: 401
(h) Correspondence received from Township of Bonfield and Township of East Ferris
seeking financial assistance to recover from flooding.
File: C13
(Ð Newsletter from Ontario Good Roads Association regarding "Board Brief -
Highlights from the Board of Directors".
File: 401
(j) Correspondence dated December 10, 2008 from Independent Electricity System
Operator regarding "Ontario's electricity market".
File: M07
(k) "Lifestyle Link" Winter 2009 newsletter received January 8, 2009 from Elgin St.
Thomas Public Health.
File M07
(l) Correspondence dated December 29,2008 from Ministry ofNatural Resources
regarding "Information Session on the Endangered Species Act2007".
File: Al6
(m) Bayham Historical Society draft minutes of meeting held December 11, 2008.
File: C06
(n) Correspondence received from The Public Sector Group ofFunds regarding
"Universal Corporate Bond Fund".
File 401
(o) Correspondence dated January 5,2009 from Elgin St. Thomas Public Health
regarding "Active Elgin".
File: M07
(p) Correspondence dated January 7,2009 from Ministry of Agriculture, Food and
Rural Affairs regarding "Agricultural Drainage Infrastructure Program, Upcoming
Drainage Courses, Tile Loan Program".
File: 416
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Council Minutes January 15,2009
2009-002
Moved by E Ketchabaw
Seconded bv C Evanitski
"THAT information items 5(a) through 5(p) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING DEVELOPMENT, RECREATION & TOI'RISM
(a) Staff Report D2009-02 regarding Drieghe severance application.
File: D10.08/09
2009-003
Moved by E Ketchabaw
Seconded bv C Evanitski
"THAT Staff Report D2009-02 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 894/08, submitted by Mark Drieghe,
with dimensions further amended as per sketch dated January 7r2009,be
approved subject to:
1. a copy of the final survey provided to the municipality
2, Letter of Undertaking confirming the conveyance of the severed parcel
to the adjacent property owned by Mark Drieghe identified as
assessment Roll #34-01-000-002-16710. Concession 4 Part Lot 18
RP11R4229 Part 1."
CARRIED UNANIMOUSLY
(b) Staff Report D2009-03 regarding Nurse severance application.
File: Dl0.08
2009-004
Moved by C Evanitski
Seconded by E Ketchabaw
"TIIAT Staff Report D2009-03 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 890i08, submitted by David, Joan &
Aaron Nurse, be approved subject to:
1. a copy of the final survey provided to the municipality
2. Letter of Undertaking confÌrming the merger of the severed parcel
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Council Minutes January 15,2009
with the adjacent property owned by David and Joan Nurse,
identified as assessment Roll #34-01-000-003-03400,
Concession 5 Part Lot 15 Registered Plan 1LR5144Parts I &2
3. apportionment of assessment for drainage as per the Drøínage Act
requirements.tt
Councìllor Taylor noted hís opposítion to decisions møde bøsed on
assessment mappíng not necessarþ beíng correct and requested s recorded
vote.
In Føvour Opposed
Councillor TøylorMayor Acre
Councìllor Casier
Deputy Mayor Evsnitski
Councillor Ketchabaw
Motion Carried on a vote of 4 to 1 in favour
(c) StaffReport D2009-04 regarding Sykes severance application.
File: D10.08
2009-005
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report D2009-04 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application E91/08, submitted by Don Sykes, be
approved subject to:
1. a Development Agreement with the municipality for the installation of
the municipal water and sewer servicing to the created lot
2. a grading plan submitted for municipal approval
3. copy of the final survey submitted to the municipality
4. $500 cash-in-lieu parkland dedication fee payable to the municipality
5. a Road Access Permit approved by the municipality."
Councillor Taylor noted his opposition to decisions mude based on
øssessment mapping not necessarily being correct ønd requested a recorded
vote.
In Favour Opposed
Councillor TaylorMøyor Acre
Councíllor Cøsíer
Depury Mayor Evanitski
Councillor Ketchabøw
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Motion Carried on a vote of 4 to I in favour
(d) Staff Report D2009-05 regarding Schwartz severance application.
File: D10.08
2009-006
Moved by W Casier
Seconded by E Ketchabaw
|'THAT StaffReport D2009-05 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 896/08, submitted by Samuel and
Mary Schwartz, be approved subject to
1. copy of final survey provided to the municipality
2. $500 cash in lieu parkland dedication fee
3. apportionment of assessment for drainage as per the Drøínage Act
4. rezoning ofboth retained and severed parcels
5. Road Access permiÇ as required."
Councillor Tøylor noted his opposítìon to decisions møde based on
assessment mapping not necessarily beíng cotrect and requested ø recorded
vote.
fn Føvour
Mayor Acre
Councillor Casíer
Depuly Mayor Evanitski
Councillor Ketchøbøw
Motion Carried on a vote of 4 to 1 in favour
Opposed
Councillor Taylor
(e) Staff Report D2009-06 regarding Rimnyak Severance application.
File: D10.08
2009-007
Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report D2009-06 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 898/08, submitted by Bill Rimnyaþ
be approved subject to:
1. written confirmation that no previous surplus farm dwellings have been
severed from this farm parcel
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Council Minutes January 15,2009
2. copy of the final survey submitted to the municipality
3. $500 cash-in-lieu parkland dedication fee payable to the municipality
4, Letter of Undertaking confìrming that the retained lands will merge
with property owned by William Sr. and Linda Rimnyak identified as
assessment roll #34-01-000-002-14600
5. rezoning of the severed and retained parcels
6. apportionment of assessment for drainage as per the Draínage Act
requirements.tt
Councìllor Taylor noted hìs opposition to decisions made bøsed on
øssessment mapping not necessarily beìng comect and requested a recorded
vote.
In Favour Opposed
Councillor TaylorMøyor Acre
Councillor Cssíer
Deputy Møyor Evønìtski
Coancíllor Ketchabaw
Motion Carried on a vote of 4 to 1 in favour
(Ð Staff Report D2009-07 regarding Underhill Severance application.
File: Dl0.08
2009-008
Moved by W Casier
Seconded by C Evanitski
"THAT Staff ReportD2009-07 be received;
AND TIIÄT Council recommends to the Elgin County Land Division
Committee that severance application E86/08, submitted by Jammie
Underhill tr'arms Ltd., be approved subject to:
1. ZoningBy-lawamendment
2. Site Plan drawing
3. Copy of the final survey submitted to the municipality
4. Letter of of Undertaking confirming that the severed lands will merge
with property owned by Otter's Edge Estates Ltd. identified as
assessment roll #34-01-000-001-09500
5. apportionment of assesssment for drainage as per the Draínage Act
requirements.tt
Councillor Taylor noted his oppositíon to decísions made based on
øssessment mapping not necessarþ being conect and requested a recorded
vote.
In Favour Opposed
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Mayor Acre
Councíllor Cssìer
Deputy Mayor Evønitski
Councíllor Ketchabaw
Motion Canied on a vote of 4 to 1 in favour
7, ROADS, AGRICT'LTURE & DRAINAGE
(a) No items.
Councillor Taylor
8. PROPERTY. BTIILDING & PROTECTIVE SERVICES
(a) Building permit report for the month ending December 2008.
File: P10
2009-009
Movedby C Evanitski
Seconded by M Taylor
"THAT the Building permit report for the month ending l)ecember 2008 be
received for information. rf
CARRIED I-INANIMOUSLY
(b) Staff Report P2009-001 regarding Emergency Management Program Annual
Report.
File: Pl6
2009-010
Moved by M Taylor
Seconded by E Ketchabaw
"THAT Staff Report P2009-001 regarding the Emergency Management
Program Annual Report - 2008 be received for information".
CARRIED UNANIMOUSLY
(c) Staff Report P2009-002 regarding Fire Department Annual Report - 2008.
File: Pl6
2009-01 1
Moved by C Evanitski
Seconded by W Casier
"TIIAT Staff Report P2009-002 regarding the Fire Department Annual
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Report - 2008 be received for information."
CARRIED I.INANIMOUSLY
(d) Staff Report P2009-003 regarding By-law Enforcement Program 2008 Year End
Report.
File: Pl6
2009-012
Moved by W Casier
Seconded by M Taylor
I'TIIA.T Staff Report 2009-003 regarding the By-law Enforcement Program
Annual Report for 2008 be received for information.'r
CARRIED UNANIMOUSLY
(e) Staff Report P2009-005 Emergency Response Program Amendments.
File: P16
2009-013
Moved by C Evanitski
Seconded by W Casier
"TIIAT Staff Report P2009-005 regarding the Emergency Response
Program Amendments be received for information;
Al\[D THAT ByJaw 2009-001 be presented to Council for enactment."
CARRIED I-INANIMOUSLY
(Ð Staff Memorandum PR2009-01 regarding County Land Acquisition - CP Rail
Lands at Black Bridee.
File: L07
2009-014
Moved by W Casier
Seconded by M Taylor
'TTHAT Staff Memorandum PR2009-01 regarding County Land Acquisition
- CP Rail Lands at Black Bridge be received;
AND THÄT lands described as Part of Lots L9 and 20, Concession North
Gore, of the Municipality of Bayham, designated as Parts 1.,2, and 3 on
Registered Plan 11R-8999,be declared surplus to the needs of the
Municipatity of Bayham;
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AND THAT ByJaw No. 2009-005 to authortze the conveyance of real
property in the Municipality of Bayham described as Part of Lots 19 and
20, Concession North Gore, designated as Parts lr2 and,3 on Plan 11R-
8999, be presented to Council for enactment."
Councillor Taylor noted hís oppositìon to decìsíons made based on
assessment mappìng nol necessørily being conect ønd requested ø recorded
vote.
In Føvour Opposed
Councillor TøylorMayor Acre
Councìllor Cøsier
Depuly Møyor Evønitskí
Councíllor Ketchabaw
Motion Carried on a vote of 4 to 1 in favour
(g) Staff Memorandum regarding Sketch Dimensions - Csinos Property (Report
c2008-12).
File: S09
2009-015
Moved by W Casier
Seconded bv C Evanitski
"THAT Staff Memorandum regarding Sketch Dimensions - Csinos
Property (Report C2008-12) be received for information.fr
CARRIED LINANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheques #5681 to Cheque #5804 inclusive, totaling
$271,563.64 and Payroll Disbursements for the period ending Dec 28, 2008
totaling $51,403.01.
2009-016
Movedby W Casier
Seconded by M Taylor
TTTHAT Cheque Register being Cheques #5681 to Cheque #5804 inclusive,
totaling 5271,563.64 and Payroll I)isbursements for the period ending Dec
28,2008 totaling $51,403.01 be approved."
CARRIED T.INANIMOUSLY
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(b) Staff Report F2009-01 regarding Yearly Update to Bylaws.
File: F03
2009-0r7
Moved by W Casier
Seconded by E Ketchabaw
"THAT Staff Report F2009-01 be received;
AìID THAT By-law 2008-003 and By-law 2008-004 being bylaws to
authorize borrowing and to provide for an Interim Tax Levy, respectively,
be presented to Council for enactment."
CARRIED I.INANIMOUSLY
(c) Staff Report F2009-02 regarding Council Remuneration & Expenses .
File: F03.03
2009-018
Moved by M Taylor
Seconded by W Casier
"TIIAT Staff ReportF2009-02 regarding Council Remuneration &
Expenses be received for information."
CARRIED TINANIMOUSLY
(d) Copy of Conespondence dated December 9, 2008 from Corporation of the
Municipality of Clarington to Alcohol and Gaming Commission of Ontario regarding
"Lottery Licensing - Request for Process Streamlining".
File: P09
2009-0t9
Moved by M Taylor
Seconded by W Casier
"TIIAT copy of correspondence dated December 9,2008 from Corporation
of the Municipality of Clarington to Alcohol and Gaming Commission of
Ontario be received:
AND THÄT the Council of the Municipality of Bayham supports the
resolution passed by the Municipality of Clarington on December 8, 2008
regarding "Lottery Licensing - Request for Process Streamlining."
CARRIED
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(e) Correspondence dated December 15, 2008 from Tillsonburg & District Multi-
Service Centre regarding "Adult Basic Literacy program".
File: 401
2009-020
Moved by M Taylor
Seconded bv W Casier
"THAT the correspondence dated December 15,2008 from Tillsonburg &
District Multi-Service Centre regarding Adult Basic Literacy program be
received;
AND TIIAT the application be considered with other Municipal assistance
requests."
CARRIED TINANIMOUSLY
(Ð Correspondence received from Ministry of Citizenship and Lnmigration regarding
"Volunteer Service Awards".
File: M08
2009-02r
Moved by M Taylor
Seconded bv W Casier
"THAT correspondence received from Ministry of Citizenship and
Immigration regarding Volunteer Service Awards be received;
AND THAT the Council of the Municipality of Bayham nominates the
following volunteers for recognition:
Charles Buchanan
Jean Woon
Bob Graham
Lewie Acre.tt
CARRIED UNANIMOUSLY
10. EI\¡'VIRONMENT
(a) No Items
11. COMMITTEE OF'THE WHOLE
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(a) In Camera.
2009-022
Moved by E Ketchabaw
Seconded by C Evanitski
I'THAT the Council do now rise to enter into an rrln Camerarf Session of
Committee of the Whole at 10:00 p.m. to discuss:
o personal matters about an identifÌable individual, including municipal
or local board employees;
. labour relations or employee negotiations."
CARRIED TINANIMOUSLY
2009-023
Moved by C Evanitski
Seconded by E Ketchabaw
"TIIAT the Committee of the Whole do now rise from the "In Camera"
session at 10:56 p.m."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held December 18, 2009.
(c) Confidential Staff Report F2009-03 regarding Personal matter.
(d) Confidential St¿ff Memorandum regarding labour relations / employee negotiations.
(e) Confidential Staff Memorandum regarding labour relations / employee negotiations.
2009-024
Moved by C Evanitski
Seconded by W Casier
'TTIIAT Confidential Staff Memorandum regarding Public Works
Department Structure - Report H2008-08 be received;
AND TIIAT Council adopt the new organization structure and position
descriptions for the Public Works Department as outlined in report H2008-
08;
AND THAT the point evaluations attached to report H2008-08 be adopted
for the positions of Manager of Public Works and Public Works Operations
Supervisor and that the positions be placed in Grade 7 rnd 5 respectively of
the approved salary grid;
AND THAT staff be authorized to prepare all necessary by-laws and
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Council Minutes January 15,2009
postings under the Pay Equity Act to enact all approved changes;
AND THAT staff be authorized to commence hiring process for the position
of Public Works Operations Supervisor."
CARRIED UNANIMOUSLY
(Ð Confidential Staff Report H2009-02 regarding labour relations / employee
negotiations.
(g) Confidential Staff Report H2009-01 regarding labour relations / employee
negotiations.
2009-025
Moved by C Evanitski
Seconded bv E Ketchabaw
"THAT the Municipality of Bayham recognize Family Day as a Statutory
Holiday for 2009, on a "without prejudice" basis.
CARRIED TINANIMOUSLY
(h) Out of Camera.
As above.
12. BY.LAWS
(a) By-Law 2009-001 A By-Law establishing an Emergency Management
Program
(b) By-Law 2009-003 To authorize bonowing from time to time to meet
current expenditures
(c) By-Law 2009-004 A By-Law to provide for an Interim Tax Levy
(d) By-Law 2009-005 A By-Law to authorize the conveyance ofreal
property (Pt Lots 19 & 20 Conc North Gore)
2009-026
Moved by C Evanitski
Seconded by M Taylor
"THAT By-Laws 2009-001, 2009-003, 2009-004 and 2009-005 be read a
first, second and third time and finally passed."
CARRIED I.]NANIMOUSLY
Page 14 of 15
Minutes of the regular meeting of council held January 15, 2...
Page 20 of 335
Council Minutes January 15,2009
(e) By-Law 2009-002 A By-Law to confirm all actions of Council
2009-027
Movedby M Taylor
Seconded by W Casier
I'THAT confirming By-Law 2009-002 be read a first, second and third time
and finally passed.f'
CARRIED I.INANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2009-028
Moved by W Casier
Seconded by M Taylor
"THÄT the Council meeting be adjourned at 10:59 p.m."
CARRIED UNANIMOUSLY
DATE:
MAYOR
Page 15 of15
Minutes of the regular meeting of council held January 15, 2...
Page 21 of 335
Page 22 of 335
AÈIO
Asíatíon of lrlu¡Íc¡palil¡s of Ontarío
5
l{IU
January 23,2009
Dear Mayors and Members of Council:
RE: Blue Box Material Gommodity Markets
Over the past few months, most Ontario municipalities have encountered problems marketing
printed papers and packaging materials collected through residential Blue Box programs.
Demand for both primary and secondary resources has declined dramatically, in reaction to the
deterioration in global economic conditions. As global demand for finished products has
declined, markets have purchased less material and reduced the prices offered for recyclable
materials.
Some municipalities have contacted Waste Diversion Ontario (WDO), Stewardship Ontario and
the Association of Municipalities of Ontario (AMO) questioning whether stockpiling Blue Box
materials might bring higher revenues in a few months. After considering the state of local,
national, and international commodity markets and the general economic uncertainty, WDO,
Stewardship Ontario and AMO have concluded that municipalities should:. take every opportunity to market materials to recycling markets, even at reduced
revenues;. where marketing materials, even at reduced revenues, is not an available option, market
materials to recycling markets that charge a tip fee, making every effort to minimize tip
fees paid;. for paper fibres, where it is not feasible to market materials even at reduced revenues or
tip fees, direct materials to permitted composting facilities and, where the composting
facilities are operated by municipalities, make every effort to market the resulting
compost for revenue; and. for non-paper materials, where it is not feasible to market materials even at reduced
revenues or tip fees, hold materials pending increased market demand.
We appreciate that your net costs to collect, process and market Blue Box materials are
increasing as a result of declining revenue. Under the Blue Box Program Plan, 50% of the net
municipal Blue Box system cost is off-set by funding from Blue Box stewards. lf you continue to
divert Blue Box materials, higher costs incurred over the fall of 2008 will be reflected in the net
cost calculation that WDO provides to Stewardship Ontario for the purposes of setting the 2010
stewards fees. Similarly, higher net costs in 2009 will be factored into setting the 2011 Blue Box
stewards'fees so that the 50% steward cost sharing will be maintained.
Waste Diversion Ontar¡o
45 Sheppard Ave. E.
Suite 920
North York, Ontario, Canada M2N 5W9
Tel: 416-226-5'113
Fax:4'16-226-1368
Email: wdo(ôr¡vdo.ca
Website: www.wdo.ca
Stewardship Ontar¡o
26 Wellington Street East
Suite 601
Toronto, Ontario, Canada MsE 1S2
Tel.: 416-59,1-3456
Fax: 416-594-3463
Email: info(tDstewardshipontario,ca
Website: www.stewa¡dshjpo¡la¡þ.ea
Association of Municipalities of
Ontar¡o
200 University Ave.
Suite 801
Toronto, Ontario Canada MsH 3C6
Tel.: 416-971-9856
Fax: 416-97'l-6191
Ema¡l: amo@amo.on.ca
Website: www.amo.on.ca
Correspondence dated January 23, 2009 from Association of Mu...
Page 23 of 335
Under the Blue Box Program Plan, newspaper publishers meet their steward obligation through
an in-kind contribution of lineage. lf municipalities incur higher costs for managing newspaper,
the higher steward contribution in future years may be in the form of lineage.
WDO, Stewardship Ontario and AMO continue to seek opportunities to support and strengthen
Ontario's markets for secondary resources. While we all struggle through these difficult
economic times, we encourage you to continue to direct your Blue Box materials to available
markets.
Sincerely,
ær^d*6* Å*"&b &^^ ú,^,
Glenda Gies
Executive Director
Waste Diversion Ontario
Gemma Zecchini
cEo
Stewardship Ontario
Peter Hume
President
Association of
Municipalities of Ontario
Correspondence dated January 23, 2009 from Association of Mu...
Page 24 of 335
)
f\Lþ
Feds boost tourism fund
Tuesday budget will spend millions more to brand Ganada as exciting destination
By KATHLEEN HARRIS, NATIONAL BUREAU CHIEF
Last Updated: 25th January 2009, 6:43am
The Conservative government will nearly double its tourism spending to keep domestic
travellers at home and attract foreign visitors seeking outdoor adventure and Canadian
culture, Sun Media has learned.
Tuesday's budget will invest big dollars to buffer the tourism industry from the global
recession, including $150 million for national parks, $100 million for cultural festivals,
$40 million to the Canadian Tourism Commission and $25 million to create new hiking
trails across the country. That's on top of the average $400 million the feds already
spend annually on the sector.
Tourism Minister Diane Ablonczy said the new money will help protect jobs through
tough economic times and brand Canada as an exciting destination abroad.
'FIERCELY COMPETITIVE'
"lt's a global industry, so the global recession has really impacted it," she said. "A lot of
people don't really know how much tourism contributes to Canada's economy and it's
fiercely com petitive."
Ablonczy said Canada is developing a "world-class" industry that creates thousands of
jobs, contributes 2o/o of the GDP and breathes life into communities big and small. The
government's objective is to make Canada more innovative, modern and competitive on
the world stage.
Some of the new cash will be used to upgrade historic sites and enhance spots where
visitors can enjoy "unspoiled" nature that symbolizes Canada. lt will also give the
Canadian Tourism Commission a better chance to tap into new markets in Asia and
South America and target other parts of the U.S. through advertising campaigns.
BIGGEST MARKET
"We want to really enhance our outreach to the U.S., which is our biggest tourism
market," Ablonczy said.
While people around the world are feeling the financial squeeze, she said there are still
plenty of people with disposable income looking for new spots to explore. An aging
demographic also means more seniors who have saved and budgeted for travel after
retirement.
As part of the federal economic action plan, the government will also fund "marquee"
events such as art, comedy and music festivals and promote aboriginal and Northern
culture. Ablonczy said the time is perfect to make a deep investment as Canada
prepares to host the 2010 Olympic Games in Vancouver-Whistler.
Correspondence dated January 25, 2009 from Kathleen Harris, ...
Page 25 of 335
"The eyes of the world are going to be increasingly on Canada leading up to the Games,
during the Games and after the Games," she said. "People are going to see Canada,
with the torch relay showcasing communities right across Canada."
Ablonczy said tourism brings as much into Canada's economy as forestry, fisheries and
agriculture, but doesn't get the same attention because it is so diverse.
"This is one of the economic drivers of our country, and I'm pleased that tourism is
getting the recognition and support it very much deserves," she said. "lt's really a bright
light in our economic future."
Correspondence dated January 25, 2009 from Kathleen Harris, ...
Page 26 of 335
5 ''.
Atv
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 97'l-6191
E-ma¡l: amo@amo.on.ca
ALERT No: 09/001
To the attention of the Clerk and Council
January 12,2009
FOR MORE INFORMATION CONTAGT:
Matthew Wilson, Senior Policy Advisor
(416) 971-9856 ext 323
ÞE
tIJJ
AMO's Pre-Budget Submission calls for lncreased
Infrastructure lnvestment
Today the Association of Municipalities of Ontario put forward its Pre-Budget Submission to the Standing
Committee on Finance and Economic Affairs and Finance Minister Dwight Duncan.
A copy of AMO's 2009 Pre-Budqet Submission is linked to this Alert. The Submission recognizes that
significant improvements to the provincial-municipal fiscal relationship are underway as a result of the
Provincial-Municipal Fiscal and Service Delivery Review. The uploading of a net $1.5 billion a year of
social assistance and court security costs by 2018 is reducing municipal costs and financial risks in the
future. The Review has set a standard of provincial-municipal collaboration and partnership which will be
important in the face of changing times and future challenges.
Highlights of the 2009 AMO submr'ssíon include:
Predictable Municipal Funding and Stable Revenue:
1. Continued stable equalization funding tor 2010 and beyond through the Ontario Municipal
Partnership Fund.
2. A legislative amendment to clarify Ontario's longstanding policy of assessing current value
tenanted commercial properties in the wake of the Assessment Review Board's "Bank Towers
Decision".
3. The government must consider the indirect impact on municipal employers of wage settlements
made by the government.
lmprove Economic Development through lnfrastructure Investment:
1. The Province should increase infrastructure investments and accelerate Move Ontario 20120
transit investments.
2. The creation of a new lnfrastructure lnvestment Fund to provide predictable levels of support over
a sustained period of time to small and rural municipalities.
3. A review the Development Charges Acf fo uphold the principle that "growth pays for growth."
Green Jobs leading to a Greener Economy:
1. Further the government's energy efficiency and greenhouse gas reduction targets by establishing
a dedicated infrastructure fund for municipal buildings and public housing energy audits, energy
efficiency upgrades and state of good repair retrofits.
2. lt encourages the development of new greener alternatives to energy production, and
3. lt applauds the government's recent efforts to bring the sustainable waste management principle
of "extended producer responsibility" into focus.
Action: For your information.
This information is available in the Policy /ssues section of the AMO website at Ww-.amo.on.ca.
Association of AFIOMunícipalities of Ontario
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 27 of 335
Page 28 of 335
1-1
Association o
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT Nº: 09/002
To the attention of the Clerk and Council
January 20, 2009
FOR MORE INFORMATION CONTACT:
Milena Avramovic , AMO Senior Policy Advisor
(416) 971-9856 ext 342
Minister Extends Consultation Period on the
Waste Diversion Act Review to April 1, 2009
Issue:
The consultation period for the Waste Diversion Act discussion paper is extended to April 1,
2009.
Background:
On October 16, 2008, Environment Minister John Gerretsen released a discussion paper
titled Toward A Zero Waste Future – Review of Ontario’s Waste Diversion Act. The
purpose of the paper is to solicit feedback on the legislation, the program experience
associated with the Act, and a new approach to waste diversion in Ontario. The deadline
for submitting comments has been extended to April 1, 2009. Please see AMO Alert
#08/064, dated December 19, 2008.
Thank you to those municipalities that have submitted their comments in support of the AMO
position by the 15th of January. For those that have not had the opportunity to respond,
please submit your resolutions by April 1, 2009.
Action:
That your municipality advise the Minister of the Environment supporting the AMO position on
the WDA by April 1, 2009. Resolutions supporting AMO position should be forwarded to the
Minister at the following address:
Hon. John Gerretsen
Minister of the Environment
12th Floor - 135 St Clair Avenue West
Toronto, ON M4V1P5
This information is available in the Policy Issues section of the AMO website at
www.amo.on.ca.
f
Municipalities of Ontario
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 29 of 335
Page 30 of 335
fttþ
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (4ro) 971-9856 | Farc (416) 9714191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/003
To the attention of the Clerk and Council
January 23,2009
FOR MORE INFORMATION GONTACT:
Petra Wolfbeiss, AMO Senior Policy Advisor
(416) 971-9856 ext 329
þtr
tåJJ
{Reminder
February 6, 2009 Deadline to Respond to Government's
lnitial Proposed AODA lnformation and Communications Standard
lssue:
AMO is urging its members to review and respond to the government's Initial Proposed AODA
Information and Communications draft standard by the February 6, 2009 deadline. As currently
drafted the standard will have far reaching fiscal impacts on municipal budgets.
Background:
On November 11, 2008, the Government released the draft lnformation and Communications
Standard as part of the Accessibility for Ontarians with Dísabilities Act, 2005 (AODA).
The draft lnformation and Communications standard proposes the scope by which the public
and private sector must provide information and communications to the public through print,
telephone, electronically (websites, email, communications etc.) and in person. lf adopted, the
Proposed Standard would require municipalities to comply by December 31, 2011.
AMO's key concerns are related to scope of the standards, the timing and the resulting high
costs of compliance. Given the economic climate, the potential costs related to the scope and
timing set out in the standard are not affordable and would have a significant impact on property
taxes and the competitiveness of business in our communities.
The consultation material for the draft standard includes a costs analysis commissioned by the
Government and undertaken by KPMG.
The KPMG report estimates the potential incremental cost of the standards for four public and
private sector entities including a municipality in Southern Ontario with a population of 35,000
and an annual operating budget of $140,000,000. lt estimates that added costs for the sample
municipality to be, 'betweenl o/o -- 3o/o of its annual operating costs." For the purpose of
illustration a1% - 3% increase in the annual operating budgets of all municipalities in Ontario
would be between $300,000,000 and $900,000,000 a year.
Association of Al#OMunicipalities of Ontario1-2
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 31 of 335
ln addition to the above, AMO will address the following issues in its response to the
draft standard:
. AMO's ongoing support for accessibility and concern regarding the lack of
affordability and practicality regarding the implementation of the AODA generally
and the proposed lnformation and Communications standard specifically;
. The unmanageable expectations associated with the scope of the standard
specific to business enterprise system upgrades;
. The impact of staggered implementation and timing of the standard across
sectors;
. The lack of clarity and potential for the degradation of services related to accessible
formats and methods (because of unmanageable costs);
. The cost and human resource impacts associated with the ongoing training of staff
through the implementation of all standards;
. The unreasonable expectation on those running for municipal council to have the same
responsibility as sector organizations; and
. The cost impact on smaller municipalities related to accessible municipal elections.
Action:
AMO will provide feedback and recommendations to the Minister and the standard development
committee, which developed the proposed standard.
AMO encourages municipalities to review and respond to the draft standard by the deadline of
February 6, 2009.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
þ-tr
HJJ
{
Association of
^FlO
Municipalities of Ontario2-2
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 32 of 335
1-1
Association of
Municipalities of Ontario
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT Nº: 09/004
To the attention of the Clerk and Council
January 26, 2009
FOR MORE INFORMATION CONTACT:
Brian Rosborough, Director of Policy
(416) 971-9856 ext 318
Federal Government Announces New Infrastructure Funding
Issue:
In advance of the January 27, 2009 Federal Budget, Federal Transport and Infrastructure
Minister John Baird today announced substantial new federal infrastructure funding.
Background:
The announcement included:
A new $4 billion Infrastructure Stimulus Fund for provincial, territorial and municipal
government infrastructure, including roads, clean water systems and public transit;
$2 billion for colleges and universities; and
$1 billion Green Infrastructure Fund for sustainable energy infrastructure.
Additional federal investment in infrastructure will help Ontario municipalities get on with priority
infrastructure projects and it will provide an important boost to the economy and job creation.
This announcement builds on news on January 24th, when Federal Human Resources and Skills
Development Minister Diane Finlay is reported to have announced $2 billion in funding for social
housing – a much needed injection of funding for Ontario municipalities struggling with the rising
costs and increasing demand for social housing in their communities.
AMO has advocated strongly for additional federal investment in municipal infrastructure to
assist Ontario municipalities with a massive municipal infrastructure deficit. Through the
Provincial-Municipal Fiscal and Service Delivery, AMO, The Province of Ontario and the City of
Toronto quantified Ontario’s municipal infrastructure deficit at $6 billion a year for the next 10
years.
Today’s announcement named funding for roads, water systems, public transit, “and other
critical infrastructure”. Few details were made available. Additional detail is expected in the
January 27th Federal Budget or soon afterwards.
Action:
AMO will ensure that members have further details as they become available and will continue
to advocate with the Province to encourage the Government of Ontario to match new federal
commitments.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 33 of 335
Page 34 of 335
1-2
Association of
Municipalities of Ontario
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT Nº: 09/006
To the attention of the Clerk and Council
January 27, 2009
FOR MORE INFORMATION CONTACT:
Brian Rosborough, Director of Policy
(416) 971-9856 ext 329
Ontario Municipalities to Benefit from Federal Budget Measures for
Infrastructure, Housing and Employment Insurance
Issue:
Federal Finance Minister Jim Flaherty presented the Government’s 2009 Budget today including new
and accelerated investment in municipal infrastructure, new funding for social housing construction and
repairs, and an extension to Employment Insurance (EI) benefits that will reduce pressure on municipally
cost-shared Ontario Works benefits.
Background:
The Budget includes additional funding for the Communities Component (municipalities less than
100,000 population) of the Building Canada Fund (BCF). The Federal Government will provide an
additional $500 million over the next two years in new funding for the Communities Component – an
estimated extra $195 million in federal funding in Ontario.
The government will also create a $500 million fund for recreational facilities like hockey arenas,
swimming pools and community centres and provide $225-million over three years to extend broadband
coverage to unserved communities.
The Federal Government will also make available up to $2 billion over two years in direct, low-cost loans
to municipalities to finance improvements to “housing related infrastructure, such as sewers, water lines,
and neighbourhood regeneration projects.”
The government also committed to streamlining the federal approval process for infrastructure
construction projects including changes to the Environmental Assessment Act, the Fisheries Act and the
Navigable Waters Protection Act.
A $4 billion Infrastructure Stimulus Fund will be created for provincial, territorial and municipal
government infrastructure, including roads, clean water systems and public transit. The Budget indicates
that provinces and territories will receive this funding on a per capita basis so Ontario should receive
approximately $1.56 Billion over two years (39% of the total allocation).
The federal funding will be project-based and require matching contributions from the province and from
municipalities receiving funding. Premier McGuinty is reported to have signalled yesterday that the
Government of Ontario intends to match new federal funding contained in the Federal Budget. AMO will
stress with the Federal Government the importance of a streamlined application process to make it
easier for municipalities to apply and to ensure that the funding is not delayed unnecessarily.
The infrastructure package also includes $2 billion for colleges and universities and a $1 billion
Green Infrastructure Fund for sustainable energy infrastructure.
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 35 of 335
2-2
Association of
Municipalities of Ontario
The Budget also contains $2 billion (nationally) in funding for social housing construction and
repairs, including:
Providing a one-time federal investment of $1 billion over two years for renovations and
energy retrofits for up to 200,000 social housing units on a 50–50 cost-shared basis with
provinces.
Investing $400 million over two years for the construction of social housing units for low-
income seniors.
Investing $75 million over two years for the construction of social housing units for persons
with disabilities.
Dedicating $400 million over two years to new social housing projects and to remediation of existing
social housing stock on First Nations reserves.
Supporting social housing in the North with an additional $200 million over two years.
(An equitable share of the new housing funding for Ontario should result in approximately $800 million
over two years).
The federal government is also providing funding of $60 million to support infrastructure-related costs for
local and community cultural and heritage institutions such as local theatres, libraries and small
museums.
All regions of the province will benefit from the following economic development announcements:
Northern Ontario will receive $170 million over two years to secure a more sustainable and
competitive forest sector;
Southern Ontario will receive $1 billion over five years for a Southern Ontario development agency to
help workers, communities and businesses in this region; and
Eastern Ontario will be provided $20 million over two years for the Eastern Ontario Development
program to support business and community development.
Another important matter addressed in the Budget relates to the federal EI program. The Budget
announces that benefits will be extended by five weeks over the next two years. This will relieve some
pressure on Ontario Works expenditures by allowing laid off workers to rely on EI for a longer period of
time.
All of the Budget measures that will assist municipalities respond directly to AMO’s recent advocacy with
the federal government.
Action:
AMO will pursue additional details and keep members informed of new developments.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
Correspondence dated January 12, 20, 23, 26 and 27, 2009 fro...
Page 36 of 335
.
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES n n (
December 3, 2008 ç u I
Members in attendance: R. Sackrider, P. Ens, P. Black, S. Lamb, B. Sloat, L. Bartlett, P.
Lee, J. Hunt, L. Chanda and R. Geysens.
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, H. Surette, R. Faber and D.
Mclachlan.
Regrets: None
The LPRCA Chair called the meeting to order at 6:46 pm Wednesday, December 3'd, 2008
in the LPRCA Hay Creek office Boardroom.
P. Black thanked the Authority Board and staff on behalf of Mary Dungavell for their
presence at Jim's service.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None recorded.
DEPUTATIONS
None.
MINUTES OF PREVIOUS MEETINGS
MOTION A - 99 moved by R. Geysens, seconded by L. Bartlett and carried that the
minutes of the LPRCA Board of Óirectors regular meeting held November 5th, 2008 be
adopted as circulated.
BUSINESS ARISING FROM THE MINUTES
Members had asked the Manager, Corporate Services to calculate the result of the
Norfolk/LPRCA Levy resolution in real dollars rather than percentages. This information
is included in the Budget package and will be discussed at the Budget meeting
December 4th, 2008.
REVIEW OF COMMITTEE MINUTES
None
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors ...
Page 37 of 335
CORRESPONDENCE
MOTION A-100 moved by P. Ens, seconded by R. Geysens and carried that
correspondence outlined ln the Board of Directors'Agenda of December 3'd, 2008 be
received for information.
DEVELOPMENT APPLICATIONS
The first application is struck from the resolution as staff needs to gather more
information.
MOTION A - 101 moved by L. Bartlett, seconded by R. Geysens and carried that the
Board of Directors of the LPRCA approves the following Development Applications;
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106)
sJ€€3Á08
HC-27108
NC-78/08
HC-28t08
HC-30/08
B. approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)
HC-29/08
C. that the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
Questions by Board members regarding the struck application were answered by H.
Surette.
NEW BUSINESS
A.D. LATORNELL SYMPOSIUM UPDATE
The event was attended by C. Evanitski and R. Sackrider. P. Gagnon was a presenter.
C. Evanitski noted that the networking opportunities at this event are invaluable. R.
Sackrider commended P. Gagnon for his informative presentation.
CALENDAR REVIEW
FULL AUTHORITY COMM¡TTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors ...
Page 38 of 335
J. Robertson reminded everyone of the Festival of Trees Saturday, December 13th at
Camp Trillium. She also noted a few meetings that were not on the calendar. The next
Source Protection Authority meeting will be hèld December 12th, 2008 at 1Oam in the
Hay Creek Boardroom. The Backus Woods Advisory Committee will be meeting
December 1sth, 2008 at 1Oam and the Backus Advisory Board meeting is December
17th,2OO8 at 4:30pm. December 5th is the annual Christmas dinner beginning at 6pm.
The next Board of Directors meeting will be January 14th, 20Og at 6:30pm and the AGM
is tentatively set for Friday, February 27th , 2OOg,location to be decided.
GENERAL MANAGER'S REPORT
C. Evanitski fielded questions.
PROVINCIALLY RARE VASCULAR PLANTS & VEGETATION TYPES IN SELECTED
FOREST TRACT REPORT
D. Holmes noted that the Authority hires Marshall, Macklin and Monaghan annually to
survey LPRCA properties. All recommendations have been implemented.
LPRCA WATERSHED CONDITIONS UPDATE
H. Surette advised that watershed conditions are normal at this time. Monday's storm
surge was .92 metres at its highest point.
GOOD NEIGHBOUR INITIATIVE
D. Holmes reported that the intent of this program is to hand out brochures and make a
staff introduction to adjoining property owners. To date there have been no issues and
the introductions are almost complete. The last two townships will be done by the end
of the year. One of the Board members noted that this initiative has been one of the
best programs instituted.
EMPLOYEE VACATION CARRY.OVER REQUESTS
There was a discussion on what the carry-over meant, for how long and if all days
owing can be taken at once. R. Faber noted that the vacation policy needs to be
revamped and the sick day policy also needs to be reviewed.
MOTION A- 102 moved by L. Chanda, seconded by R. Geysens and carried that the
LPRCA Board of Directors authorizes the following employees to carry fonruard the
following days of vacation into 2009:
a) Ginny Van Louwe - 13.5 days
b) Janice Robertson - 10 days
c) Kim Brown - 10 days
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors ...
Page 39 of 335
SEASONAL STAFF APPRECIATION
MOTION A- 103 moved by S. Lamb, seconded by P. Lee and carried that the LPRCA
Board of Directors authorizes the purchase of a turkey or ham for staff employed this
time of year.
LPRCA COMMITTEE APPOINTMENTS
C. Evanitski noted that this was a reminder for the January 2009 meeting in case
elections need to be held for the committee positions.
FIELD OPERATIONS CAPITAL TRANSFER REQUEST
Deer Creek Conservation Area had a cost overrun due to the replacement of a
transformer. A new concrete vault holding the transformer was installed as per
recommendations of HydroOne & Norfolk Power. There are no budgetary implications.
MOTION A- 104 moved by S. Lamb, seconded by P. Lee and carried that funds be
reallocated within the approved Capital Maintenance budget for Conservation Areas to
cover the costs of required hydro upgrades at Deer Creek Conservation Area.
MOTION A- 105 moved by P. Black, seconded by P. Lee and carried that the LPRCA
Board of Directors does now enter into an "ln Camera" session to discuss:n the security of the property of the Gonservation Authority;I personal matters about an identifiable individual, including Conservation
Authority employees;! a proposed or pending acquisition or disposition of land by the
Conservation Authority;
MOTION A- 106 moved by J. Hunt, seconded by P. Black and carried that the LPRCA
Board of Directors does now adjourn from the "ln Camera" session.
MOTION A- 107 moved by P. Ens, seconded by R. Geysens and carried that the
LPRCA Board of Directors authorize staff to draw up an agreement with Rob Trickett to
remove the Rock's Mill (less foundation) and that said contractor post a bond for $5000
and provide proof of WSIB/lnsurance.
MOTION A- 108 moved by P. Ens, seconded by R. Geysens and carried that the
LPRCA Board of Directors approves the recommendations provided by Joe Fanryell
including:
1. Authorizing LPRCA staff to hire an engineering consultant to: inspect the hoist
mechanism, auto release mechanism and stop log leaks at Vittoria Dam;
inspect the release mechanism at Hay Creek Dam; and obtain and analyze a
core sample from the stop logs at Teeterville Dam;
2. Thal no vehicles/maintenance machinery drive over the Teeterville Dam
walkway until verification of approvals from Norfolk County's engineer;
3. To ensure structural integrity, statf complete brushing from all dams and
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors ...
Page 40 of 335
remove the white birch trees at Lehman's Dam;
4. Staff put forth a funding proposal to WECI to ramp up Public Safety Measures
for all dams including completing repairs (Lehman's and Teeterville), installing
gates (Hay Creek Dam) and railings (Lehman's), increase signage and
installation of booms/buoys;
5. Staff revisit the Rock's Mill Dam WECI proposal to ensure the budget reflects
the scale of activities suggested; and
6. Staff takes confined safety training and investigate safety requirements for
working on the roadside.
The Chairman adjourned the meeting at 8:25pm.
Next meeting is scheduled for December 4th to discuss the budget.
The next regular meeting is scheduled for January 14th,2009.
Ron Sackrider
Chairman
Dana McLachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors ...
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5
STRAFFORDVILLE CEMETERY B OARD
MINUTES f ..1 /
Wednesda¡ l)ecember 10,2008 \- () (2
7:00 pm
The Straffordville Cemetery Board met at the Straffordville Firehall on December 10, 2008. Present were members -
Brent Stewart, Jerry Taylor, Carl Biro, Murray Wisson, Joe Neville and Chairman Perry Grant.
Regrets - William Underhill, Francis Underhill, Lome Taylor.
Chairrnan Perry Grant called the meeting to order at 7:10 pm.
1. MINUTES
Last meeting held at the cemetery on August 25,2008
Members met with Matt Schafer re: Head stone damage caused by tree roots. The damage has been repaired
(tree roots removed) but still some repairs needed. Cost of Repairs to date - $325.00. Work to be completed in
the Spring 2009.
2. TREASURER'S REPORT
See attached report
Since there is only $1454.40 in the account on December 8, 2008, it is decided that a $4000.00 investment due in
February 2009 would be cashed to enable Board to have enough operating capital for 2009.
Motion: "To Adopt the Financial Report"
Moved by C. Biro
Seconded by M. Wisson
Carried
3. BUSINESS
a) The Board will not spray for grubs or use any insecticides or pesticides next year because of new regulations
being put into place by the govemment - grass seed where needed and fertilizer would be applied.
b) Discussion on a New Main gate was done and Perry Grant is to look into it.
c) The Board has been asked about single cremation lots and Jerry Taylor is to have a meeting with Lpda
Millard about the possibilþ of this
d) C. Biro to approach Dave Peters to see if he would cut the grass for the same price as 2008
e) Perry Grant to see to sand removal from cemetery
f) Carl Bi¡o's remuneration to remain same as last year ($SOO¡
g) Dumpster to be obtained for Decoration Day in 2009
Motion: '6To accept above actions"
Moved by Joe Nevill
Seconded by Munay Wisson
Canied
4. APPOINTMENT OF BOARD MEMBERS F'OR YEAR 2009.
l Year 2Year 3 Year
Joe Neville Gerald Taylor Brent Stewart
Carl Biro William Underhill Perry Grant
Murray V/isson Lorne Taylor Francis Underhill
Straffordville Cemetery Board minutes of meeting held Decemb...
Page 43 of 335
Following appointments are for two years:
Chairman Perry Grant
1"Vice-Chairman BrentStewart
2d Vice-Chairman Murrav Wisson
5. OTMRITEMS
Decoration Day will be held on August 16,2009 (third Sunday)
The Chairman will call the next meeting in May at the cemetery.
6. ADJOI'R¡IMENT
Meeting adjoumed at 8:25 pn
Minutes as taken by Jerry Taylor
2
Straffordville Cemetery Board minutes of meeting held Decemb...
Page 44 of 335
Grass cutting 2008 $ 2970.00
Fertilizer/grass seed $ 1334.30 "
Rental seeder $ 155.94
Appty fertilizer $ 75.00 '
Dumpster $ 247.28
Repair monument $ 325.00
$ 5107.522
Interest from C&M $ þo" ,, iJl = 6 &l?V'Ñ)
Sale of plots $ 0
Land rental (to Ue collected-$100.00) $
Decoration day $ 951.50
s 1866.74
STRAFFORDVILLE CEMETERY BOARD _ 2OO8
Dec.21,2007 Bank Balance, as shown $ 4982,27
Dec.08,2008 BankBalance $ 1453.44
Total Revenue to Dec.08.2008 S 7844.70 *
Tot¿l Expense to Dec.08,2008 S II372.57 *
Bank Balance Dec.08.2008 $ L454.40
Note: $130.00 payable to Municpality Of Bayham for Death Tax
$255.00 interest from investment payable to Straffordville
Cemetery Board on Dec.20/08.* $4000.00 GIC received/invested - re above
Investments
Current Value, as of Dec.8 ,2008 $ 271000.00 to maturity
Interest Eamed to date as of Feb.23.2007. $ 915.54
To December 8,2008 13 burials
6 cremations
Total 19
Prepared Dec.08/08
Straffordville Cemetery Board minutes of meeting held Decemb...
Page 45 of 335
Page 46 of 335
5
(obMUSEUMS BAYHAM
Minutes of November 18,2008 Meeting
Committee Room, Bayham Municipal Office
Straffordville. Ontario
Present: Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre, Ray Maddox, Jean
'Woon, Cheryl Peters, Mat Schafer, Brian Masschaele, Ron Bradfield,
Regrets: Chair-Bev Hickey
1. CALL TO ORDER: Vice-Chairman Chuck Buchanan called the meeting to
order at 7:03
2. DECLARATION OF PECUNIARY INTEREST: NONE
3. APPOINTMENT OF SECRETARY: L.Acre agreed to take the minutes.
4. AGENDA: It was moved by R.Bradfield and seconded by R.Maddox that the
agendabe approved with additions. Motion Carried.
New Business: a) New Board member b) Requestfor Tour of Marine Museum Nov.27
5. MINUTES: It was moved b)¡ L.Acre and seconded by J.Woon that the minutes
6. CORRESPONDENCE: It was moved by R.Maddox and seconded by J.woon
a) LighthouseMagazines
b) OMA newsletter, annual report, magazines
c) Letter from Mike Baker, Elgin County musçum Re: mount for ship's wheel+
d) Ministry of Citizenship & Immigration: nomination form for voluntee¡ award
Countv Museum to borrow our shio's wheel for their 2009 disnlav in
the necessarv panerwork to be comoleted. Motion Carried.
7. REPORTS:
a. Edison Museum Murder Mystery Report- J.Woon reported that79
tickets were sold. The Silent Auction brought in $874. Total profits for the
event were $2,103, which has been deposited in the Municipal account.
Written reports were submitted to the secretary.
b. Edison & Marine Museums Report: Martha submitted both the
monthlyreport and her final year-end report. It was moved by J.'Woon and
There was some discussion regarding the need to have all of the
collections properly documented and catalogued in the next year. Since
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 47 of 335
Nov. 18,2008
Page2
there are provincial grants available to retrain mature individuals who are
looking for a career change, it was moved by J.Woon and seconded by
B. Masschaele offered to assist with this application. It was noted that copies
should be made of all documentation created thus far and these copies stored
in the Municipal vault. Some members expressed interest in being trained in
the documentation process so they could both volunteer for this task and be
able to properly supervise future students.
c. Elgin County Museums Partnership Meeting: Vice-Chair Buchanan
reported attending this meeting. He noted how interesting and diverse are
the many museums across the County. The newest museum to join is the
Big Band Hall of Fame. The next meeting is in February 2009.
8. T]NFINISHED BUSINESS:
Plaque for Air Pressure Storage Tank for Fog llorn: The plaque from
Dereham Forge has arrived and will be installed in the spring.
Marine Museum Oct.18 Tour: C.Buchanan and Martha did these tours.
These 52 people from Forsyth Travel arrived bybus. Half did the tour
while the otherhalf had lunch at the Lighthouse Restaurant, and then they
switched.
NEV/ BUSINESS
l) Service Agreement for Museums' IleatingiCooling Units:
K.Kruger has recommended that we accept a quote for bi-
annual service checks on both Museums' heating & cooling
units. It was moved by J.Woon and seconded by C.Peters that
we accept the quote of R & R Refrigeration at a total of
$539/year. which includes 2 service checks per year per unit.
Motion Carried.
i. Membership: L.Acre presented the name of Ms' Rosilee
Peto of Straffordville for membership. She is to be invited
to attend the January meeting. Bob Lozon has agreed to
return to the Board in2009.
a)
b)
c)
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 48 of 335
Nov. 18,2008
Page 3
ii. Request for Off Season Tour by Pt. Burwell Public
School: The grade 6 class would like to tour the Marine
Museum on Thursday Nov.27 from I :45 to 2:45pm.
C.Buchanan agreed to attend.
BUDGET REVIE\M:
a) Søløries.. It was agreed that the proposed budget allocations as prepared by
treasurer S.Mantel are sufficient for our needs to hire 5 students at $10/hr. for 16
weeks each plus one supervisory mature student at$'121fu for 24 weeks. Therefore
no changes will be sought to wages.
b) Marketing ønd Promotìon: Itwas agreed that an additional budget line needs to
be added under this heading to allow the committee to properly fundraise for the new
museum. The amounts were suggested as follows; 2009- $2500, 2010 - $3000, 20lI'
s3000.
b) Equipment Maintenance:_It was agreed to increase this amount by $1,000 to
allow for an increasing trend. (Total $2,000 instead of $1,000)
c) Grounds Maintenance: It was agreedto decrease this amount by $1,000 to better
reflect past expense trends. (Total $4,000 instead of $5,000)
2011 draft budgets as proposed above. Motion Carried.
11. NEXT MEETING: Wednesday Jan.14,2009 at7.00pm@Municipal Office.
12. ADJOURNMENT: It was moved by R.Maddox and seconded by J.Woon that
the meeting be adjourned at 8:37 p.m. Motion Carried.
Chairman Secretary Date approved
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 49 of 335
Page 50 of 335
S
cÒÇ
MUSEUMS BAYHAM
Minutes of January 14,2009 Meeting
Committee Room, Bayham Municþal Office
Straffordville. Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Jean'Woon, Brian Masschaele, Ron Bradfield.
Regrets: Cheryl Peters, Mat Schafer
1. CALL TO ORDER: Chairman called the meeting to order at7:02 pm and
thanked the committee members for all their hard work throughout 2008.
2. DECLARATION OF PECUNIARY INTEREST: NONE
3. APPOINTMENT OF SECRETARY: L.Acre agreed to take the minutes.
4. AGENDA: It was moved b)¡ R.Bradfield and seconded by J.'Woon that the
aændabe approved with additions. Motion Carried.
New Business: a) acquision of Edison stqmps
5. MINUTES: It was moved by L.Acre and seconded by J.Woon that the minutes
6. CORRESPONDENCE: It was moved by J.'Woon and seconded by
B.Masschaele that the correspondence be received for information. Motion
Carried.
a) Canada Southern Railway brochures
b) Letter from Bob Lozon dsçlining MB membership due to Shriners workload
c) EON Membership renewal: Moved by C.Buchanan. seconded by R.Maddox
that we renew our EON membership at a cost of $35. Motion Carried.
d) Lighthouse Digest: Moved by C.Buchanan. seconded b]¡ J.Vy'oon that we not
Society al¡eady gets subscription. Motion Carried.
8ff,trîH'ôTä#ilï:ti.::ffiiïf#l;:ffit:iï:i:'3ií:?*',
for a fundraiser.
7. REPORTS:
a. Edison Museum Murder Mystery Report- J.Woon reported that she
would organize the 2009 Murder Mystery, which is scheduled for Sat.
Nov.21, 2009 atthe Vienna Community Centre. Both the hall and the
caterer are booked.
b. Edison & Marine Museums Report: No Report
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 51 of 335
8.
Jan.14.2009
Page2
UNFINISHED BUSINESS:
a) New Member: Ms Rosilee Peto was unable to attend tonight's meeting
due to attendance at a conference in Toronto. She plans to attend the
Februarymeeting.
b) Sale of Air Compressor: Bayham Council approved the sale. Chairman
and Vice-Chairman will proceed with de-accessioning and take photo for
website advertising.
NEW BUSINESS
^. Donation of Family Trees: R.Maddox reported that 6 different family
trees were donated to the Bayham Historical Society for safe keeping at
the Edison Museum.
b. Provincial Volunteer Service Awards: It was decided to nominate Jean
Woon (5 years service), C.Buchanan (15 years service) and Lewie Acre
(youth service) for provincial recognition.
c. Kiwanis llome & Rec Show: March 27 -29,2009 atTillsonburg Special
Events Centre. Two spaces have been reserved for Museums Bayham,
Pt.Burwell Historical Society and Bayham Historical Society to share.
Show hours are; Fri. March 27: 3:00 pm - 9 :00 pm
Sat. March 28: ll:30 am - 9:00pm
Sun. March 29: ll:30 am - 5:00 pm
It was moved by J.Woon and seconded by R.Maddox that the $400
Carried.
d. Kingsville Museum Request: for 6th order fresnel lens for loan or
purchase. Although the Marine Museum does not have any surplus 14"
lens, R.Bradfield may have something that will work for their purposes.
R.Bradfield will contact Katherine Gunning to make arrangements.
e. Electrical Upgrade for lighthouse: During Christmas "lighting of the
lighthouse" electrical wiring became overheated. It may need rewiring.
L.Acre will ask M.Taylor for assistance.
f. Marine Museum Outdoor Display improvements: In order to free up
space within the Marine Museum, R.Bradfield recommended enclosing
the existing picnic shelter to store the fog horn and compressor equipment.
B.Hickey will obtain cost estimate for consideration.
g. LPRCA loan of Bayham's lens at Backus Page: In light of recent press,
which suggested the possible sale of Backus Page, members were
concemed with the safety of our lens, which has been on long-term loan.
There was some uncertainty on whether or not there was a formal loan
agreement with LPRCA. C.Buchanan will investigate.
h. Leaks at the Lighthouse: Most windows have major leaks. Nathan
Dawley will be contacted for caulking repairs. R.Bradfield will assist with
his lift boom.
9.
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 52 of 335
Jan. \4.2009
vasíz
i. Acquision of Edison Postage Stamps: It was moved by R.Maddox and
seconded b)¡ C.Buchanan that we accept the donation of an envelope
bearins a l3-cent "Edison phonograph" stamp post-dated from
Washingfon. D.C. Motion Carried. J.Woon will do the paperwork.
j. Request for Genealogy Assistance: B.Masschaele volunteered to assist
an Edison descendent who is researching her roots.
2OO9 ELECTIONS:
a) Chøírmøn: It was moved by C.Buchanan and seconded by R.Bradfield that
Bev.Hickey we nominated for the position of chaifinan.
Nominations for Chairman were closed.
B.Hickey accepted the nomination.
b) Wce-Chaírmøn.' It was moved by R.Maddox and seconded by R.Bradfield that
C.Buchanan be nominated for the position of Vice-Chairman.
Nominations were closed.
C.Buchanan accepted the nomination.
c) ^Secretøry: It was moved by R.Bradfield and seconded by C.Buchanan that Lynn
Acre be nominated for the position of secretary.
Nominations were closed.
L.Acre accepted the nomination.
d) 2009 Museum Bayham Commíttee appointmenrs: It was moved by L.Acre and
from the PBHS). Motion carried. * It was noted that we still have 2 "communillt-
at-large" positions to fill.
11. NEXT MEETING: 'Wednesday Feb.l1,2009 at7:00 pm @ Municipal Office.
12. ADJOURNMENT: It was moved by R. Bradfield and seconded by R.Maddox
that the meeting be adjoumed at 8:55 p.m. Motion Carried.
Chairman Secretary
Museums Bayham minutes of meeting held November 18, 2008 and...
Page 53 of 335
Page 54 of 335
,1 ,-Ul.J
Tay Valley Township
217 Harpø Road, R.R. #4
Perth, ON K7H 3C6
613 -267 -5353 / 1 -800-8 1 0-01 6 1
613-264-8516 fax
Email - clerk@tayvalleytwp. ca
\ /HEREAS the market for recycled materials is collapsing around the world and the
situation is expected to last for a year;
AND WHEREAS most municipalities are not structured to stocþile or to otherwise store
recycled materials for any length of time;
AND WHEREAS municipalities will likely incur much greater costs than is normal to
dispose of the recyclable material as their suppliers wrestle with the related problems;
AND WHEREAS landfilling the recycled materials is contrary to good waste
management practices and would potentially destroy the good and environmentally
füendly habits that people have developed over the years;
NOW THEREFORE BE IT RESOLVED THAT the Association of Municipalities of
Ontario be asked to seek confirmation from the Province of Ontario,'Waste Diversion
Ontario and Stewardship Ontario that the tenets and covenants of Ontario's'Waste
Diversion Act2}}2,particularly the 50% cost-sharing of recycling costs, will not be
jeopardized by the current state of affairs in the recycling industry;
AND FURTHERMORE THAT the Minister of Environment be commended for
initiating a review of Ontario's Waste Diversion Act and that municipalities be
encouraged to participate fully in the review, particularly regarding the concepts of zero
waste and extended producer responsibility whereby producers of products and
packaging bear responsibility for ensuring those products and packages are properly
managed until and at the end of their life-cycle;
AND FURTHERMORE THAT a copy of this motion be sent to the Premier of Ontario,
the Minister of Municipal Affairs and Housing, the Minister of Environment, the Leader
of the Official Opposition of Ontario, Randy Hillier MPP, all municipalities in Lanark
Count¡ and to the Association of Municipalities of Ontario for circulation to all
municipalities in the Province for support.
Head of Council
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect
the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, d¡rectors or
agents
C:\Docuents æd Settings\breda\Locãl Selti¡gs\Tmpomry Inrmet Filæ\OLK43\2009_Tay Valley Jar23 doc
Copy of resolution passed January 23, 2009 by Tay Valley Tow...
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cò
Townsh íp of South ÅIgonqu
FO ßox2I7
WEITNEY, Ontsrío
KOJ 2MO
Telephone # 613-6i7.2650 or f-888-3A7åß7
Futt# 61.3-637-5368
Dated: JaJ.rlrålv 16. 200*
Msved byr Councillor. Joe florent
Resolution Ns.: 09-t21.
Seconded by: Couuclllor, Jaue Du¡r¡s
*WIIEREASIhc Ontsrio Governrnsnt is pushing theidca of altêmative energ¡; and
WIIEREAS this area has an abundanco of, low grade wood waste; and
THEREFORE BE IT RESOLV$D that Cor¡ncil investigate and promote the possibility of
pursuing the use of this waste to crèâfe olectric power as an alternative to wÍnd-generatcdpower;
and
Copies be sÊrit to AMQ, requestíng that it be disFibutêd to all municipalities and thet copÌes be
senÈ to AFA, MNR, Algonquin Natives, aTI local mills, Mr. Smithennan Minister of Energ¡'l'his
W'eek paper, John Yakabuski, Cheryl Gallant and any otherrelevant parties.'o
Carrled b¡¡: llk¡yol Pgtey Bresnahsn
I, Harold tuckasavitch, Cierk for the Township of South Algonquin do hereby certifo this to be a
Fue copy of Resolution No. 09-026 as passed in au open rneoti*g of Council held on Thursda¡
Janu*ry 8. 2û09 at the Torvnship of South Aþnquin Muniuipal Office.
DISCLAIMER
This material is provided under conlract as a paid seilice by the ong¡nating organization and does not necessarily reflect the v¡ew or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, offrcers, directors or agents.
Copy of resolution passed January 8, 2009 by the Township of...
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116 RUE LISGAR STREET, SUITE 600, OTTAWA (ONTARIO) K2P 0C2
Tel./Tél. : 613.238.3883 Fax/Téléc. : 613.238.3878
www.tiac.travel info@tiac.travel
Tourism Industry Applauds $800 Million in Tourism and Travel Investments
Announced in Budget 2009
Ottawa, January 27, 2009 – The Tourism Industry Association of Canada welcomed the announcement in
today’s federal budget of a number of key funding initiatives worth more than $800 million to help support the
competitiveness of Canada’s tourism and travel sector.
“The government’s new investments in Canada’s tourism sector announced in today’s federal budget will provide
stimulus to the industry in these challenging economic times, and will help address several longstanding
competitiveness issues facing our industry,” said TIAC President and CEO Randy Williams.
Among the funding initiatives for the tourism sector announced in the federal budget were:
ق $40 million over two years to the Canadian Tourism Commission ($20 million for domestic marketing and
$20 million for emerging markets)
ق $100 million for marquee festivals and events over two years
ق $150 million for Canada’s national parks system over two years ($75 million for visitor facilities and $75
million for national historic sites)
ق $25 million to create new hiking trails across the country
ق $407 million for improvements to passenger rail service in the Montreal to Toronto corridor operated by
VIA Rail
ق Additional funding of projects which will assist in the development of vital tourism infrastructure
ق $24 million over two years for cruise ship tourism
ق $60 million over two years for local and community cultural and heritage institutions (i.e. theatres and
museums)
ق $140 million over five years for Northern Economic Development, a substantial portion of which will be
directed towards tourism projects
“These investments will help to improve product animation – or the way we deliver experiences – of some of
Canada’s most important tourism destinations, and will provide both international and domestic travellers with
even more compelling and urgent reasons to visit Canada,” continued Williams. “Moreover, the additional
marketing dollars allocated to the CTC will allow the country’s national destination marketing organization to
promote these new and improved tourism products to potential visitors from traditional and emerging economies
of the world.”
TIAC has always regarded government as an essential shareholder in Canada’s tourism industry, and the
investments announced today clearly demonstrate that the government understands the sector’s profound effect
on the economy at large; an important export industry employing Canadians in every community. TIAC, on behalf
of its members across the country, is pleased to see that the government has addressed many of the issues
which were raised by the industry in the Association’s June 2008 report, The Report on Canada’s Tourism
Competitiveness.
On the day of this important announcement, TIAC would like to wholeheartedly salute the work of the Minister of
State for Small Business and Tourism, the Hon. Diane Ablonczy in helping to secure this funding. Ms. Ablonczy
has been an attentive and conscientious advocate for the tourism sector at the cabinet table over the past two
years.
TIAC also acknowledges the efforts of Industry Minister Tony Clement and Finance Minister Jim Flaherty, who
have both demonstrated a knowledge of and commitment to Canada’s tourism sector.
The global tourism industry is intensely competitive, with more and more countries inviting increasingly discerning
travellers to visit and spend their foreign currency in their communities.
The Tourism Industry Association of Canada is the voice of Canadian tourism. Founded in 1930 to encourage the
Correspondence dated January 27, 2009 from Tourism Industry ...
Page 59 of 335
116 RUE LISGAR STREET, SUITE 600, OTTAWA (ONTARIO) K2P 0C2
Tel./Tél. : 613.238.3883 Fax/Téléc. : 613.238.3878
www.tiac.travel info@tiac.travel
development of tourism in Canada, TIAC serves today as the national private-sector advocate for this $70 billion
industry, representing the interests of the tourism business community nation-wide.
For more information, please contact:
Kevin Desjardins,
Director, Communications
Tourism Industry Association of Canada
Phone: 613.238.6251
Mobile: 613.240.7225
Email : kdesjardins@tiac.travel
Correspondence dated January 27, 2009 from Tourism Industry ...
Page 60 of 335
File No.:
AppUcRHt:
MUN¡CIPALITY:
oP 11-144
CoUNTY oF OxFoRD
CoUNw oF OXFORD
AMENDMENT NUMBER 138
DATE oF ADoPTIoN: JANUARY 14,2009
DATE oF NOTICE: JANUARY 23,2009
LAST DATE oF APPEAL: FEBRUARY 12,2009
ì.-I\o g
3€4
NOTIGE OF ADOPTION
With respect to an Offìcial Plan Amendment
Subsection 17(231 and 21of the Planninq Act
Take notice thatthe Councilof the County of Oxford passed By-Law No. 5031-2009 on January 14,2009,1o
adopt Official Plan Amendment No. 138 to the County of Oxford Official Plan under Section I 7 of the Planning
Act.
The Official Plan Amendment is exempt from approval by the Minister of Municipal Affairs and Housing and the
decision of the Council of the County of Oxford is final if a notice of appeal is not received before or on the last
day for filing a notice of appeal.
Purpose and Effect of the Official Plan Amendment
The purpose of the Official Plan amendment is to incorporate various amendments intended to ensure the
Official Plan is consistent with the Provincial Policy Statement 2005 (PPS).
When and How to File an Appeal
No person or public body shall be added as a party to
the hearing of the appeal unless, before the plan was
adopted, the person or public body made oral
submissions at a public meeting or written submissions
to the council or, in the opinion of the Ontario Municipal
Board, there are reasonable grounds to add the person
or public body as a party.
When the Decision is Final
The decision of the County of Oxford is final if a Notice
of Appeal is not received on or before the last date of
appeal noted above.
Other Related Applications: None
Getting Additional lnformation
Additional information about the application is available
for public inspection during regular office hours at the
County of Oxford Community and Strategic Planning
Office at the address noted below or from Paul
Michiels - 519-539-9800 x3209
Mailing Address for Filing a Notice of Appeal
Submit Notice of Appeal to the attention of:
Mrs. Brenda J, Tabor
Clerk
County of Oxford
P. O. Box 1614,21Reeve Street
Woodstock ON N4S 7Y3
Telephone: 519-539-9800x3002Fax: 519-421-4712
Anv aooeal to the Ontario Municioal Board must be filed
with the Clerk of the Countv of Oxford no later than 20
davs from the date of this notice as shown above as the
LAST DATE OF APPEAL.
The appeal should be sent to the attention of the Clerk of
the County of Oxford, at the address shown below and it
must:(1) be submitted on the requisite 'Appellant Form" -
available from the Community and Strategic
Planning Office or from the OMB website
(www.omb.gov.on.ca);(2) set out the specific part of the proposed Official
Plan Amendment to which the appeal applies;(3) set out the reasons forthe requestforthe appeal,
and(4) be accompanied by the fee prescribed under the
Ontario Municipal Board Act in the amount of
$125.00, by certified cheque (if not from a law
firm), payable to the Minister of Finance,
Province of Ontario.
Who Gan File an Appeal
Only individuals, corporations or public bodies may appeal
the decision of the County of Oxford to the Ontario
Municipal Board. A notice of appeal may not be made by
an unincorporated association or group. However, a
notice of appeal may be made in the name of an
individual who is a member of the association or group on
its behalf.
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COUNTY OF OXFORD
BY-LAW NO. 503r-2009
BEING a By-Law to adopt Amendment Number 138 to the County of Oxford Official Plan.
WHEREAS, the County of Oxford has held a public hearing and has recommended
Amendment 138 to the Gounty of Oxford Official Plan for adoption;
NOW THEREFORE, the County of Oxford pursuant to the provisions of Section 21 of the
Planning Act, R.S.O. 1990, as amended, enacts as follows:
1. That Amendment Number 138 to the County of Oxford Official Plan, being the
attached explanatory text, is hereby adopted.
2. This By-Law shall come into force and take effect on the day of the final passing
thereof.
READ a first and second time this 14th day of January, 2009.
READ a third time and finally passed this 14th day of January, 2009.
PAUL J. HOLBROUGH, WARDEN
BRENDA J. TABOR,CLERK
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1.0 PURPOSE OF THE AMENDMENT
The application to amend the Official Plan (OP 11-144) was initiated by the County of Oxford to
incorporate various amendments intended to ensure the policies of the Official Plan reflect
those contained in the Provincial Policy Statement (PPS).
This amendmentforms the second Official Plan Amendment prepared to implementthe above
noted application and contains the amendments required to align the Agricultural policies of the
County Official Plan with the PPS.
LOCATION OF LANDS AFFECTED
This amendment applies to lands located within the corporate boundary of the County of
Oxford.
BASIS FOR THE AMENDMENT
The amendments to the Official Plan proposed as part of this amendment are summa¡ized
according to each affected chapter and section of the Plan.
Chapter 2 of the Official Plan provides the planning principles upon which the Plan is based.
The amendment contains a minor change to the policies of Chapter 2 pertaining to On-Farm
Diversification.
Chapter 3 of the Official Plan contains policies for the agricultural land resource, environmental
resources, cultural resources and aggregate resources. These policies apply throughout the
County where these resources are present. The amendments to Chapter 3 pertain to
Section 3.1, Agricultural Land Resource Policies.
Section 3.1 of the Plan contains policies governing land use and development within the
Agricultural Reserve designation. The key changes to Section 3.1 include:
o Recognition of the County as a prime agricultural area;¡ Revised policy framework for consolidation and creation of new farm parcels, including the
requirement for a farm plan for proposed lots less than 30 hectares (75 acres) in size;o Severance of surplus farm residences may now only occur as a result of farm consolidation
or where such residence is located within a settlement designation;. Requiring agricultural commercial and agricultural industrial uses to be related to, and
located in close proximity to, a single agricultural operation, as well as being limited in
scale. As well, restriction of the severance of such uses and greater emphasis on using
existing non-farm rural residential, commercial, industrial or institutional properties for
agricultural commercial and agricultural industrial uses, rather than creating new lots;o Eliminated the policies pertaining to on-farm diversified uses, allowing for the size and
scale limitations for secondary agricultural uses to be established through the Area
Municipal Zoning By-Laws, in accordance with the policies for home occupations.. Establishment of new recreational uses within the Agricultural Reserve designation now
requires an Official Plan amendment; existing recreational uses recognized in the zoning
by-law may undergo minor expansions without amendment to the Plan;o Changes to the policies permitting non-farm rural residential development, which would
limit new lot creation to settlement areas, severances of existing dwellings on land
designated environmental protection or open space, and situations involving an existing
second or additional dwelling, rendered surplus as a result of the legal consolidation of
abutting farm parcels into one parcel under identical ownership;
2.0
3.0
-1-
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. Changes to allow for existing industrial, commercial or institutional lots to be considered for
redevelopment to rural residential use.o Revisions to policies for evaluating Official Plan amendments in the Agricultural Reserve
designation for the purposes of settlement expansions and other non-agricultural uses,
including greater requirements for justification and assessing agricultural impact.
The changes to the agricultural policies largely reflect the PPS policies pertaining to settlement
expansion and wise use and management of agricultural resources.
4.0 DETAILS OF THE AMENDMENT
4.1 That Section 2.1.4 "Economic Competitiveness" is hereby amended by deleting the
strategic initiative pertaining to "On-Farm Diversification" and replacing it with the
following:
"t"oå,álifå Opportunities are provid,ed for secondary on-farm uses to
increase the vitality of rural areas and to support agriculture as
the principal land use activity in these areas, including
opportunities for small scale on-farm alternative and/or
renewable energy systems, where appropriate
4.2 That Chapter 3 - NATURAL AND CULTURAL RESOURCE MANAGEMENT
POLICIES, is hereby amended by deleting Section 3.1 "Agricultural Land Resource"
and replacing itwith Section 3.1, as contained in Appendix 1 attached hereto.
5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the relevant
implementation policies contained in the Official Plan.
6.0 INTERPRETATION
This Official Plan Amendment shall be interpreted in accordance with the relevant
interpretation policies of the Official Plan.
-2-
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APPENDIX I
AMENDMENTS To CHAPTER 3, NATURAL AND CULTURAL RESOURCE MANAGEMENT POLIGIES
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County of Oxford Official Plan
INTRODUCTION
3.1 Aqricultural Land Resource
Agriculture in Oxford County has maintained its position as an
extensive user of land and an industry of significant importance to the
local economy. Approximately 91 percent of agricultural land in the
County is within Classes l, ll and lll agricultural land capability and in
2001, 89 percent of the total County land base was devoted to
agricultural production. Over 2000 farms reported total gross farm
receipts of over $556 million in 2001 and based on the total value of
products sold, Oxford County farms were, on average, the second
most productive in Ontario. ln 2001, the agricultural industry was the
third most important employer in the County. These facts indicate
the importance of agriculture as an element of the local economy and
that based on the land resource and capital investment, the County
of Oxford will continue to be one of the most important agricultural
areas in the Province. lt is recognized however that the Canadian
agriculture industry is undergoing a fundamental restructuring
process which is challenging all farm operators with such problems
as declining farm populations and commodity prices, increasing
competition, changing consumer preferences and increasing
environmental requirements. The response to these issues by the
agricultural industry has been to increase farm size and the intensity
to which the land is utilized.
ln order to assist the agriculture industry to respond to these
challenges, County Council and Area Councils are committed to
providing the support possible through the land use planning process
by recognizing Oxford County as an area of prime agricultural land
and protecting the land base for farming as well as minimizing the
potential for conflict and land price competition between farm and
non-farm uses. County agricultural policies support farm operators
by allowing them to work at other secondary activities on the farm,
and thereby obtain supplementary sources of income. ln general,
County policies will support the agriculture industry by recognizing
the value of the land base for current and future food and fibre
production and by providing clear guidance that prime farmland will
be preserved.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-1
3.1 Agricultural Land Resource
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IÐENTIFY AND
PROTECT
AGRICULTURAL
/4REAS
PROTECT BROAÐ
AGRICULTURAL
AREAS
MINIMIZE
CONFLICT WITH
FARM OPERATIONS
PART.TIME
FARMING
SECOND,4RYON-
FARM USES
PROTECTION OF
THE ENVIRONMENT
MONITORING
County of Oxford Official Plan
3.1.1 Goal for Aqricultural Policies
County Council shall ensure that prime agricultural lands are
preserved for food and fibre production by avoiding the fragmentation
of the land base, by minimizing conflict between agricultural and non-
agricultural uses and by supporting the needs of the agricultural
community by permitting land uses which are complementary to and
supportive of agriculture.
3.1.2 Stratesic Aporoach
ln order to manage developmenf in the rural areas of the County in a
manner which is supportive of a strong agriculture industry, it is the
strategic aim of County Council and the Area Councils to:
Preserve and protect lands designated as Agricultural Reserve on all
Land Use Schedules for agricultural and resource extraction uses,
and particularly, farming uses.
Adopt the Canada Land lnventory mapping for Agricultural Capability
at the scale of 1:50,000 as the means to identify and preserve broad
agricultural areas rather than pockets of high capability soils.
Prevent situations of land use conflict in the agricultural designations
by careful management of non-farm uses, including rural residential
developmenf, recreational uses, commercial and industrial uses and
aggregate resource extraction.
Recognize that there is a continuing role for part{ime farmers and
protect such farm operations in the same manner as farms that
support full-time farm operators.
Support and promote the establishment of secondary on-farm uses
as a means of allowing the farmer to create a small business to
supplement family income.
Ensure that land uses within the agricultural designations are subject
to the policies in Section 3.2, Environmental Resource Policies.
Monitor provincial, national and international agricultural policies in
order to determine whether the land use policies affecting agriculture
in this Official Plan are consistent with efforts at other levels of
government to provide for a sustainable agriculture industry.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-2
3.1 Agricultural Land Resource
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AGRICULTURAL
RESERYE
OESIGNATION
MAPPING
INTERPRETATION
County of Oxford Official Plan
3.1.3 Land Use Desiqnation and MappÍno
The agricultural policies apply to the policy area identified as
Agricultural Reserve on all Township Land Use Schedules.
The policy areas described as Agricultural Reserve on the Land Use
Schedules contain the lands most suitable for agricultural production
and are recognized as prime agricultural areas. The priority use
within this policy area is for all forms of agricultural pursuits.
Proposals to change the use of land to non-agricultural uses will be
restricted in accordance with the policies of this Plan.
Lands designated Agricultural Reserve on the Land Use Schedules
are intended to identify and protect broad agricultural areas of high
agricultural capability notwithstanding that at a parcel scale the
property or portions thereof may be Class lV to Vll land capability. ln
implementing the policies of this Plan, the County of Oxford will utilize
the Canada Land lnventory mapping for Land Capability at a scale of
1:50,000.
3.1.4 Policies for Aaricultural Uses in the Aoricultural Reserve
The policies in this Section apply to agricultural uses in the
Agricultural Reserve land use designation in the County of Oxford.
3.1.4.1 Permitted Uses
The following land uses are permitted in the Agricultural Reserve as
shown on Schedules B-1 , E-1, N-1, S-1 and Z-1, subject to the
policies of Section 3.2, Environmental Resource Policies, 3.3,
Cultural Resource Policies, and Section 3.4, Resource Extraction
policies, as appropriate.
The primary uses permitted in the agricultural designation are
farming, which may include general farming, animal or poultry
operations including regulated farms, cash crop farming, specialty
cropping, woodlands, market gardening, tobacco farming, ginseng,
nurseries, aquaculture, orchards, greenhouses, apiaries, mushroom
production, horticulture, agro-forestry, animal breeding and
agricultural research, together with agricultural residential uses
required for the farm and farm buildings and structures necessary to
the farming operation.
All livestock and poultry farms will be subject to the policies of
Section 3.1.4.2 that incorporate Minimum Distance Separation
Formula ll and provisions lor regulated farms.
AGRICULTURAL
USES
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-3
3.1 Agricultural Land Resource
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AGRICULTURE.
RELATED USES
SECONDARY USES
INTERIM USES
HOME
OCCUPATIONS
County of Oxford Official Plan
Agriculture-related uses permitted in the Agricultural Reserve
designation include agricultural commercial and agricultural industrial
uses, subject to the policies of Section 3.1.4.6 of this Plan.
Secondary uses permitted in the agricultural designation include: any
home occupation as set out in this Plan and the Zoning By-Law of the
Area Municipality, conservation uses, public works yards and limited
rural lot creation. New rnfrastructure may be permitted within the
Agricultural Reserve designation only if it has been approved through
an environmental assessment process. All secondary uses are
subject to the specific policies guiding their location and development
as contained in this Plan.
Sand and gravel, oil, gas and gypsum extraction and ancillary uses
are also permitted as interim uses in accordance with the policies in
Section 3.4, Resource Extraction Policies.
Uses permitted will comply with the Environmental Resource
Protection policies and the Environmental Constraints policies of
Section 3.2.
3.1.4.1.1 Home Occupations
Within the Agricultural Reserve, part of a farm residence or
accessory structure may be used for the purpose of a home
occupation provided that such home occupation is a small scale
business activity which is clearly secondary to the agricultural use of
the property and is carried on by a resident of the dwelling. Where
more than one dwelling exists on a farm lot, a home occupation may
only occupy one dwelling or accessory structure.
Residential dwellings or accessory structures associated with non-
farm residential development and residential uses ancillary to
agriculturally related commercial and industrial uses in the
Agricultural Reserve may be used for the purpose of a home
occupation provided that:
o such home occupation is a business activity which is clearly
secondary to the residential use;
o the home occupation is carried on by a resident;
. the home occupation does not generate noise, odour, traffic or
visual impacts that may have an adverse affect on adjacent
properties.
Ghapter 3 Natural and Gultural Resource Management Policies Page 3.1-4
3.1 Agricultural Land Resource
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AMENoMENT NO, 130
AMENDMENT NO. I30
AMENDMENT NO, 1 30
AMENDMENT NO. 1 30
AMENDMENT NO. I30
AMENDMENT NO. 1 30
County of Oxford Official Plan
The Zoning By-Law will permit home occupations within the
implementing zone category and may contain provisions to regulate
the kinds of activities to be allowed, floor area limits, number of
employees, open storage, sale of goods or materials, parking,
signage or other evidence of the business activities.
3.1.4.1.3 Special Policies
The following policies apply, in addition to the relevant policies of this
section, to specific permitted uses. These specific policies provide
guidance to the development of these sites.
3.1.4.1.3.1 Part Lot 10, Concession 15 (East Zorra)
Township of East Zorra-Tavistock
Notwithstanding the policies of Section 3.1.4.1.2 the 10.4 ha (25.7
ac) parcel of land, forming Part of Lot 10, Concession 15 (East Zorra)
in the Township of East Zorra-Tavistock, located immediately west of
the 16th Line and south of Oxford Road 33, may be used for a 1 .0 ha
(2.47 ac) on-farm solar energy sysfem use located in the southwest
corner of the subject property.
Performance Standards
The following performance standards shall govern the on-farm solar
energy generating system of this special agricultural area:
. The on-farm solar energy system shall be limited to a
maximum area of 1.0 ha (2.47 ac).
. The on-farm solar energy sysfem shall be subject to a site
plan control by-law pursuant to Section 41 of the Planning Act,
R.S.O. 1990, as amended, requiring an agreement between
the Township of ÊastZorra-Tavistock and the owner.
o The site plan agreement shall address, but is not limited to,
the following:. fencing of the area required for the on-farm solar energy
system;. landscaping;o grâding; and. ary additional requirements as determined by the
County and/or Township of East Zorra-Tavistock.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-5
3.1 Agricultural Land Resource
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AMENDMENT No. I30
NEW OR EXISTING
MODIFIED OR
EXPANDED
LIVESTOCK
FACILITIES
REGULATED
FARMS
GROUND AND
SURFACE WATER
PROTECTION
County of Oxford Official Plan
It is intended that the development of the on-farm solar energy
sysfem shall be by a zoning by-law amendment restricting the uses
on the property and keeping the lands within an agricultural zoning.
3.1.4.2 New or Expanding Livestock or Poultry Operations
When the establishment of a new livestock or poultry housing
structure or manure storage facility or the modification for
enlargement of an existing livestock or poultry housing structure or
manure storage facility is proposed, Minimum Distance Separation
Formula // must be satisfied prior to the issuance of a building permit.
The County of Oxford recognizes the importance of the agricultural
industry to the County's economy and that large livestock farms are
important in the agricultural sector with respect to food production
and local economic impacts. ln addition to the protection of
agricultural lands, the County also recognizes the importance of
minimizing conflicts between farm operations and non-farm uses, as
well as providing for the protection of environmental resources,
including water resources.
The County is totally dependent upon groundwater supplies for
human, animal and industrial consumption. As such, having regard
for the inter-relationships that exist between water quality and land
use is considered an important component of the agricultural policies
of this Plan.
ln the interests of protecting the quality of ground and surface water,
new regulated farms and existing livestock or poultry farms
expanding to the scale of a regulated farm will be required to:
o pr€pâre a nutrient management strategy and/or plan;
. demonstrate that the regulated farm has adequate manure
storage capacity;. satisfy the requirements of Minimum Distance Separation
Formula ll and established setbacks from subsurface drains,
water wells and surface water; and. establish the suitability of the proposed site for a livestock barn
and/or nutrient storage facility
Chapter 3 Natural and Gultural Resource Management Policies Page 3.1-6
3.1 Agricultural Land Resource
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Gounty of Oxford Official Plan
in accordance with the requirements of the Nutrient Management Act,
2002, and regulations, as amended, or the effective municipal by-law
prior to the issuance of a building permit. Area Councils shall
implement such requirements' through municipal Nutrient
Management By-laws and comprehensive Zoning By-laws, until such
time as these by-laws are superceded by regulations pursuant to the
Nutrient Management Act, 2002.
ExtsrNG Existing livestock or poultry farms not currently subject to the Nutrient
LtvEsrocKFARMs Management ACt, 2002, are enCouraged to prepare a nutrient
management plan and ensure that they have adequate manure
storage in the interests of proactive groundwater and surface water
protection.
ENFIRONMENTALpoLtct*s Proposals to develop new or expanding livestock or poultry
operations shall also comply with the policies of Section 3.2,
Environmental Resource Policies.
3.1.4.3 ExistingUnder-SizedAgriculturalParcels
oBJEclvEs To ensure that the primary function of existing undersized agricultural
land parcels is for agricultural purposes.
To permit accessory residential uses only where the principal
agricultural function of the undersized parcel is not compromised.
To ensure that regulated agricultural operations on small lots are not
harmful to the environment.
POLtCtES
polrcyrNrENr lt is recognized that there are numerous small agricultural land
holdings in the agricultural designations. lt is the intent of this Plan
that such parcels will primarily be utilized for agricultural pursuits and
as such do not constitute sites for non-agriculturally related
development.
PARGELSTZE Area Councils shall establish minimum farm parcel sizes in the
Zoning By-Law. An undersized farm parcel is smaller than the
established zoning standard and will require an amendment to the
Zoning By-Law of the Area Municipality prior to the development of
farm buildings, structures or accessory residential uses.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-7
3.1 Agricultural Land Resource
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DEVELOPMENT
CRITERIA
VIABILITY
PERMITTED USES
FARM PLAN
THIRD PARW
REVIEW
County of Oxford Official Plan
To assist in the implementation of this Section, existing parcels within
the Agricultural Reserve designation that are greater than t ha
(2.47 acres) in area, but not more than 16 ha (39.5 acres) and that
are occupied by an existing dwelling shall generally be zoned in an
appropriate restrictive agricultural zoning category in the Area Zoning
By-law.
Existing undersized agricultural parcels may be used for a primary
use permitted in Section 3.1.4.1, including the development of farm
buildings or structures or accessory residential uses, except that
larger, more intensive livestock farms shall not generally be permitted
on an undersized agricultural parcel. The zoning provisions of the
area municipal zoning by-law shall implement this limitation.
3.1.4.3.1 Development Criteria for
Agricultural Parcels
Existing Undersized
Prior to the development of an existing undersized agricultural parcel
for agricultural use, the following criteria shall be satisfied:
A new farming operation shall only be established on an undersized
agricultural parcel where it has been demonstrated that the proposed
farm will be economically víable within a period of 5 years.
The applicant shall provide information necessary to evaluate the
viability of a new farming operation on an undersized parcel.
lnformation pertaining to the scale and nature of the operation,
projected revenues, expenses, financing and any other criteria
deemed to be relevant to the proposal shall be provided to the
satisfaction of the County of Oxford, at the expense of the applicant.
Proposals will be evaluated by the Ministry of Agriculture, Food and
Rural Affairs or other professional knowledgeable in farm economics
and management, at the expense of the proponent. The purpose of
the third party review is to provide the County and/or Area
Municipality with an objective opinion regarding the information and
analysis pertaining to viability in accordance with the Ministry's
interpretation of a viable operation.
The storage and disposal of manure shall be in accordance with the
requirements as set out in the Nutrient Management Act, 2002,
and/or the appropriate By-laws of the Area Municipalities.
Proposals to create new livestock and poultry farms must satisfy
Minimum Distance Separation Formula ll.
MANURE
DISPOSAL
COMPATIBILITY
Chapter 3 Naturaland Cultural Resource Management Policies Page 3.1-8
3.1 Agricultural Land Resource
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ENVIRONMENTAL
POLICIES
sERv/cE rEvErs
AGREEMENT OR
SPECIAL ZONING
DWELLING
LOCATION
AMENDMENT NO. 27
ACCEPTABLE
ÁccEss
AI'ENDMENT NO. 27
NON-
AGRICULTURAL
USES
Gounty of Oxford Official Plan
Proposals to develop existing under-sized agricultural parcels shall
comply with the policies of Section 3.2, Environmental Resource
Policies.
Private water and on-site sewage facilities for the agricultural use will
be established in accordance with the requirements of the County
and the Board of Health and the policies contained in Section 3.2,
Environmental Resource Policies, relating to water quality and
quantity, as appropriate.
Where a proposal to develop an undersized agricultural parcel
satisfies the development criteria of this Section and conforms with
all other relevant policies of the Official Plan, the construction of an
accessory residential building may be permitted in accordance with
the following:
Where the development of farm outbuildings is proposed, the
proponent enter into an agreement with the municipality, prior to the
development approval, requiring that the construction of the
proposed farm buildings be complete prior to the construction of any
residential building. Alternatively, the municipality shall include a
provision in the implementing zoning by-law requiring that the
construction of the proposed farm buildings be complete prior to the
construction of a residential building.
Where no farm outbuildings are proposed, the implementing zoning
by-law shall include an uH' holding provision prohibiting the
construction of a residential building until the proponent has
demonstrated, to the satisfaction of the Area Municipality, that the
first two years of the approved farm plan has been implemented.
Upon meeting this requirement, the "H" symbol will be removed by
the Area Municipality.
Any accessory residential dwelling will be situated in close proximity
to any farm buildings, and will utilize the same driveway, and will
satisfy the Minimum Distance Separation Formula / requirements.
Any accessory residential dwelling will be located on a property that
has frontage on a public road maintained year round at a reasonable
standard of construction.
Where a non-agricultural land use is proposed on an existing
undersized agricultural land parcel, such use will comply with
Section 3.1.5.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-9
3.1 Agricultural Land Resource
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County of Oxford Official Plan
3.1.4.4 Severances for Farming Purposes
OBJECTIVES
pARcELstzl To provide for parcel sizes appropriate to the type of agricultural uses
common to the area and to ensure flexibility for farm operators to
engage in differing types of viable agricultural operations.
vtABtLtrY To ensure that where farm parcels are created, they are capable of
sustaining viable agricultural operations.
MINIMIZEFRAGMENTAT.," To minimize farmland fragmentation and minimize the creation of
irregularly shaped agricultural parcels.
coMPArtBtLtrY To ensure that Minimum Distance Separation Formula // is satisfied.
PROVINCIALcRtrERtA To incorporate Provincial criteria for evaluating agricultural consents
into the decision process.
3.1.4.4.1 FarmConsolidation
polrcrEs The following criteria will be used to determine the acceptability of
proposals to sever agricultural land for farm consolidation purposes,
where the land being conveyed is to be legally consolidated with an
abutting existing farm property, to form one parcel under identical
ownership:
"iÉåygg . Farming must be the intended use of the land being conveyed
and/or the land being retained;
FLExtBtLtrY o Flexibility shall be achieved, such that farm parcels remain
sufficiently large to permit a change in the commodity produced,
scale of operation, diversification or intensification;
stzF o Suitability of farm parcel size and configuration to the type of
agriculture in the area as well as the farm parcel size typically
associated with the type of agriculture proposed;
FRAGMENTAT|oN . Severances affecting predominately Class I to lll agricultural
capability soils should not result in further land fragmentation;
coMPArtBtLtrY . Consents for farm consolidation purposes must satisfy Minimum
Distance Separation Formula ll;
The Ministry of Agriculture, Food and Rural Affairs may be consulted
to evaluate the compliance with these farm severance criteria.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-10
3.1 Agricultural Land Resource
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WOODLANDS
FARM PLAN
ENVIRONMENTAL
POLtCtES
ZONING
POLTCTES
FARMING
PURPOSES
COMPATIBILITY
FLEXIBILITY
SUITABILITY
County of Oxford Official Plan
Woodlands are to be maintained as part of a farm parcel and should
not be severed unless the woodland is to be acquired for
preservation or conservation purposes through conveyance to or
purchase by the County of Oxford and/or other public authorities.
The applicant shall generally be required to submit a farm plan to
assist with the evaluation of the severance application and to
demonstrate farm viability, where any of the farm lots resulting from
the consolidation proposal are less than 30 hectares (75 acres).
Such farm plans shall be prepared and evaluated in accordance with
the policies of Section 3.1.4.3.1.
Proposals to consolidate farm parcels may have an impact on
environmental quality or may be subject to environmental constraints
and shall comply with the policies in Section 3.2, Environmental
Resource Policies.
Proposals to consolidate farm parcels shall satisfy the 'General
AgriculturalZone' provisions of the Area Municipal Zoning By-law.
Restrictions prohibiting the development of a new residential dwelling
on either the severed or retained parcels shall not be applied in
zoning, provided that the newly consolidated parcel and the retained
parcel conform to the provisions of the zoning by-law of the Area
Municipality.
3.1.4.4.2 Creation of Farm Parcels
The following criteria will be used to determine the acceptability of
proposals to sever agricultural land for the creation of new farm
parcels:
. Farming or conservation must be the intended use of the land
being conveyed and the land being retained;
. Consents for the creation of new farm parcels must satisfy
Minimum Distance Separation Formula ll;
o Flexibility shall be maintained, such that farm parcels remain
sufficiently large to permit a change in the commodity produced,
scale of operation, diversification or intensification;
o Suitability of farm parcel size and configuration to the type of
agriculture in the area as well as the farm parcel size typically
associated with the type of agriculture proposed.
Ghapter 3 Natural and Gultural Resource Management Policies Page 3.1-11
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Gounty of Oxford Official Plan
FRAGMENTAT|oN . Severances affecting predominately Class I to lll agricultural
capability soils should not result in further land fragmentation;
fhe Ministry of Agriculture, Food and Rural Affairs may be consulted
to evaluate the compliance with these farm severance criteria.
FARMPLAN The applicant shall generally be required to submit a farm plan to
assist with the evaluation of the severance application and to
demonstrate farm viability, where either the lot to be severed or the
lot to be retained is less than 30 hectares (75 acres). Such farm
plans shall be prepared and evaluated in accordance with the policies
of Section 3.1.4.3.1,
t'"}Eif¿:;f^ ln considering the proposed consent, regard shall be had for the
following site specific criteria:
, the amount of workable land in comparison to total parcel size;
, the size and configuration of the proposed parcels for tillage or
livestock purposes;
, the presence of farm buildings or structures to support the
proposed use;
, the farm parcel shall have frontage on a public road maintained
year round at a reasonable standard of construction.
EXISI/NG SUPPTY ToFpARcELs ,)roposals to establish a new farm parcel may be required to
demonstrate that nearby parcels of a similar size are unavailable;
wooDLANDs Woodlands are to be maintained as part of a farm parcel and should
not be severed unless the woodland is to be acquired for
preservation or conservation purposes through conveyance to or
purchase by the County of Oxford and/or other public authorities.
"''^o$:rlJ,Êt Proposals to create new farm parcels which may have an impact on
environmental quality or may be subject to environmental constraints
shall comply with the policies in Section 3.2, Environmental Resource
Policies.
zoNtNG At a minimum, the parcel to be severed and the parcel to be retained
shall satisfy the General Agricultural zone provisions of the Area
Municipal Zoning by-law.
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County of Oxford Official Plan
3.1.4.4.3 Conditions ForAgricultural Consents
The Land Division Committee may impose appropriate conditions on
the granting of a consent in order to ensure the legitimacy of the
agricultural component of the consent. Such conditions may include,
but are not limited to, the following:
o where buildings or structures proposed in a farm plan are
necessary to comply with the policies of this Plan, approval may
be subject to substantial completion of such buildings or
structures, prior to the stamping of deeds;
. the prohibition of residential structures on the proposed lot
through a site specific zoning;
. a condition for a severance agreement requiring the construction
of proposed farm outbuildings prior to the construction of any
residential buildings;
. requirement for all or some part of a farm plan to be in place prior
to the stamping of deeds including the planting of any required
crops;
. measures to assist in environmental enhancements including
topsoil preservation and water quality maintenance as set out in
Section 3.2, Environmental Resource Policies.
3.1.4.4.4 Easements, Rights-of-Way, Correction of Title and
Boundary Adjustments
Consent for severances involving farmlands may be given for the
following purposes:
o to create or alter any private easement or right-of-way;
o to correct or confirm valid title for a lot which is held in distinct and
separate ownership;
. to make minor adjustment to the legal boundaries of lots to
conform to existing patterns of exclusive use and occupancy or to
rectify problems created by the encroachment of buildings,
structures, private water supply or private sewage disposal
facilities on abutting lots.
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OBJECTIVES
POLTCTES
RESIDENCES ONLY
ACCESSORY TO
THE FARM
AMENDMENT NO. 27
CRITERIA FOR
ADDITIONAL ON.
FARM RESIOENCES
County of Oxford Official Plan
3.1.4.5 Policies for Farm Residential Uses
These policies apply to proposals for on-farm dwellings accessory to
the farming operation.
To permit the development of on-farm dwellings required to support
the farm activity.
To ensure that new dwellings will be established only for people
associated with the farm activity.
To ensure that farm dwellings are not permitted to be severed from
the farm unit, except through farm consolidation in accordance with
the policies of Section 3.1.4.5.2.
Within the Agricultural Reserve designation, residential uses on the
farm unit will be accessory to farming operations and shall be
permitted only as part of the farm. Area Zoning By-Laws may
prohibit the establishment of accessory residential uses to lots having
frontage on a public road, maintained year round at a reasonable
level of construction.
Notwithstanding this policy, garden suffes are also permitted in the
Agricultural Reserve designation subject to the policies of
Section 10.3.9.
Additional dwelling units may be permitted on the farm unit in the
form of temporary dwellings such as mobile homes or modular
dwellings, permanent detached dwellings including bunkhouses or
converted dwellings through a minor variance granted by the Area
Committee of Adjustment. A converted dwelling shall be a permitted
use in the implementing zone category. Preference will be given to
temporary dwellings.
3.1.4.5.1 Development Criteria for Farm Residential Uses
Applications for additional dwelling units shall, in the opinion of the
Area Council, satisfy the following criteria:
. the type of the farm warrants the need for an additional dwelling
unit in terms of requiring close proximity for farm personnel for the
farm operations;
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AMENDMENT NO. 27
REQUIREMENTS
FOR PERMANENT
DWELLINGS
REQUIREMENTS
FOR TEMPORARY
DWELLINGS
County of Oxford Official Plan
o the size and scale of the farm unit in terms of land area and
livestock or poultry currently warrants the need for an additional
dwelling unit;
o the size of the farm parcel is in keeping with the policies of
Section 3.1 of the Official Plan and the provisions of the Zoning
By-Law of the Area Municipality; and
o the number of existing farm-related dwellings already on the farm
unit cannot adequately serve the needs of the farm operation.
. the principal farm dwelling unit is occupied by the farmer, a retired
farmer or hired help or family members directly involved with the
farming activity;
. the additional dwelling unit is demonstrated to be necessary for
hired help or family members directly involved with the farming
activity or is required for farm retirees;
. an adequate supply of water and sanitary waste disposal system
are provided to the satisfaction of the Oxford County Board of
Health; and
o the location of the proposed additional farm dwelling is in
conformity with the policies of Section 3.2, Environmental
Resource Policies.
Where the proposed additional farm dwelling is intended to be a
permanent dwelling unit, the new dwelling will generally be located in
close proximity to the existing dwelling and farm buildings and will be
encouraged to use the existing driveway for access except in
instances where farm safety issues would be better addressed by a
separate access. Permanent dwellings will satisfy the Minimum
Distance Separation Formula L
Where the proposed additional farm dwelling is intended to be a
temporary dwelling such as a mobile dwelling unit or a modular
dwelling unit, the Committee of Adjustment of the Area Municipality
shall require the applicant to enter into an agreement with the
municipality to address issues such as installation, maintenance,
removal, period of occupancy and other matters deemed appropriate
to ensure the dwelling is farming related and temporary in nature.
Temporary dwellings must satisfy the requirements of Minimum
Distance Separation Formula / (MDS l) or not further reduce an
existing insufficient setback relative to MDS l.
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EXCEPTION
OBJECTIVES
RELATED TO THE
FARM OPERATION
MINIMIZE LAND
AREA
MINIMIZE LAND
USE CONFLICT
NEW USES
County of Oxford Official Plan
3.1.4.5.2 Surplus Farm Residences
On-farm dwellings are to be considered as part of lhe farm unit and
consent to sever any surplus farm dwellings will not be permitted by
the Oxford County Land Division Committee, unless the proposal
involves a farm consolidation in accordance with the policies of
Section 3.1.4.4.1 and complies with the policies of Section 3.1.5.4.2.
Notwithstanding the above policy, a surplus second or additional farm
dwelling may be severed from the farm where such dwelling is
located within a designated settlemenf as shown on Schedule C-3,
Settlement Strategy Plan, and satisfies the policies for residential
developmenf in the settlement area.
3.1.4.6 Agricultural Commercial andAgriculturallndustrial
Uses
To ensure that agricultural commercial or agricultural industrial uses
are related to the farm operation and are required in close proximity
to the farm operation.
To minimize the amount of prime agricultural land which is converted
to agricultural commercial and agricultural industrial uses.
To ensure that agricultural industrial and agricultural commercial uses
are limited in scale and compatible with agriculture and existing land
USES.
3.1.4.6.1 Development Criteria for Agricultural Commercial or
Agricultural lndustrial Uses
Agricultural industrial and agricultural commercial uses that are
related to the farm operation and require a location in close proximity
to the farm operation are considered to be agricultural-related uses,
in accordance with the Provincial Policy Statement (PPS). Such uses
may be considered in a prime agricultural area, where the policies of
this section can be satisfied.
The Area Council may permit the establishment of new agricultural
commercial and agricultural industrial activities subject to a site
specific amendment to the Area Municipal Zoning By-law supported
by planning and technical studies to address the following criteria:
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DIRECTLY
RELATED TO
AGRICULTURE
SPEC/F/C USE
LOCATION
IRI4FFIC /SSUES
Gounty of Oxford Official Plan
Proposed agricultural commercial and agricultural industrial uses
must demonstrate that the predominant activity will be related to the
farm operation where the use is to be established and unable to
function successfully or properly without a location in close proximity
to that farm operation. Uses which do not satisfy these criteria will be
directed to designated seff/emenf areas to reinforce the traditional
community and service functions of these areas.
Only proposals stating a specific use will be considered by the Area
Council or the Oxford County Land Division Committee. To ensure
that a proposed use is limited in scale and that the land area
proposed for a specific agricultural commercial or agricultural
industrial activity will be consistent with the requirements of the
proposed use, any proposal for such a use shall be accompanied by
a detailed site plan showing the location of buildings and structures;
septic beds; areas for parking, storage and landscaping; lot grading
and drainage, points of access; and any other information deemed to
be relevant to the proposal.
Agricultural commercial and agricultural industrial uses shall
generally be developed on the same parcel as the farm operation to
which such use is related. Proposals to establish a new agricultural
commercial or agricultural industrial use on any other parcel shall
only be permitted where the applicant has demonstrated that locating
on the parcel containing the farm operation to which such use is
related is not suitable or feasible for the proposed use. Where such
justification has been provided, to the satisfaction of the Area
Council, the use shall be directed to the following preferred locations:
. designatedseff/emenfs;. existing agricultural commercial or agricultural industrial, non-farm
rural residential, commercial, industrial or institutionally zoned
parcels, or parcels made unsuitable for agriculture by former land
uses, such as aggregate extraction; or. a parcel comprising part of the farm unit containing the farm
operation to which the proposed agricultural commercial or
agricultural industrial use is related.
The location of agricultural commercial and agricultural industrial
uses shall not create a traffic hazard due to proximity to bridges,
railway crossings, curyes or grades or any other potential traffic
hazard and agricultural commercial and agricultural industrial uses
shall be located on a road capable of accommodating the access and
the nature of the traffic anticipated to be generated, according to the
authority with jurisdiction over the road.
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COMPATIBILIW
SERY'CE tEYEtS
ENVIRONMENT
MINERAL AND
PETROLEUM
RESOURCES
SITE PLAN
APPROVAL
SEVERANCES
County of Oxford Official Plan
Agricultural commercial and agricultural industrial uses shall be
limited in scale so that they do not hinder surrounding agricultural
operations or other existing land uses. Appropriate scale limitations
for such uses shall be established through the site specific
amendment to the Area Zoning By-Law and may include limits on
total floor area for associated buildings and structures, number of
employees, open storage, sale of goods and materials and other
provisions necessary to limit the overall type and scale of use.
New or enlarged agricultural commercial and agricultural industrial
uses shall be located in conformity with Minimum Distance
Separation Formula L
Private water and on-site sewage facilities for an agricultural
commercial or agricultural industrial use will be established in
accordance with the requirements of the County and the Board of
Health and the policies contained in Section 3.2, Environmental
Resource Policies, relating to water quality and quantity, as
appropriate.
Proposed uses that meet the requirements of Section 34 of the
Ontario Water Resources Act are required to obtain a "Permit to Take
Water" from the Ministry of the Environment.
Agricultural commercial and agricultural industrial proposals, shall
comply with the policies of Section 3.2, Environmental Resource
Policies and Section 3.3 Cultural Resource Policies.
Agricultural commercial and agricultural industrial proposals shall
comply with the policies of Section 3.4, Resource Extraction Policies.
All agricultural commercial and agricultural industrial developments
shall be subject to site plan approval to address considerations such
as set-backs, building location, buffering and screening, and, subject
to the nature of the use, containment facilities for on-site spills.
Agricultural commercial and agricultural industrial uses are to be
considered part of the farm operation and the severance of an
agricultural commercial or agricultural industrial use from the farm
parcel upon which it is located, shall not be permitted.
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EXISTING
AGRICULTURAL
RELATED USES
AMENDMENT NO.20
OBJECTIVES
NO CONFLICT WITH
AGRICULTURAL
GOAL
SECOiVDÁRY
IMPORTANCE
County of Oxford Official Plan
Agricultural related uses located on a separate parcel from a farm
operation and recognized by Agricultural Business zoning in the Area
Zoning By-Law, as of January 14, 2009, may be permitted to re-
develop for the following uses, subject to a site specific Zoning By-
Law amendment:
. an agricultural commercial or agricultural industrial use, in
accordance with the policies of this section;. uses permitted in the standard Agricultural Business Zone in
the Area Zoning By-Law and other uses which are related to,
or generally supportive of, agriculture; and. an industrial or commercial use, provided that any re-
development is limited to a specific use or uses.
Such redevelopment shall continue to be subject to the other policies
of this section.
3.1.4.6.3 SpecialPolicies
The following policies apply, in addition to the relevant policies of this
section, to the specific accessory residential uses. These specific
policies provide guidance to the developmenf of these sites.
3.1.4.6.3.1 Part Lot 28, Conc. 10 (East Nissouri)
Township of Zorra
A 2 ha (5 ac.) parcel of land, forming part of Lot 28, Concession 10
(East Nissouri) in the Township of Zorra,located on the west side of
County Road 119 between Road 92 and Road 96 be exempt from
the Minimum Distance Separation Formula / requirements of Section
3.1.4.6 of the County Official Plan for the purpose of establishing a
farm implement dealership on the subject property.
3.1.5 Policies for Non-Aqricultural Uses ín the Aaricultural
Reserve
The policies in this section apply to non-agricultural uses in the
Agricultural Reserve land use designation in the County of Oxford.
To permit expanded or new non-agricultural uses only where such
uses do not conflict with the "Goal for Agricultural Policies" as set out
in Section 3.1.1.
To ensure that non-agricultural uses in Agricultural designations
remain clearly secondary to the principal function of food and fibre
production of these areas.
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DIRECT TO
SETIIEMEIVIS
POLtCtES
DEFINITION
GENERAL INTENT
NEW USES
GROUP HOMES
County of Oxford Official Plan
To direct non-agricultural uses to designated seff/emenfs as a first
priority.
For the purposes of this Section, "Non-Agricultural Uses" include
commercial, industrial, institutional, infrastructltre, public works yards,
recreational and residential uses that are not directly related to or
supportive of agriculture.
It is the intent of this Plan that within the Agricultural designations, the
use of prime agricultural land for agricultural, mineral, petroleum and
environmental resources will be given a higher priority in land use
decision making than its use for non-agricultural uses.
3.1.5.1 Commercial/lndustrial and lnstitutional Uses
ln order to maintain the agricultural land resource for agriculture and
related uses and to ensure that new commercial, industrial and
institutional uses develop on an appropriate level of services, new
non-agricultural commercial, industrial and institutional uses will not
be permitted within the Agricultural Reserve designation.
Notwithstanding the above, a group home for three to ten residents
excluding staff or the receiving family which is licensed or approved
under provincial statute may be permitted within a dwelling that
existed as of the date of adoption of this Plan (December 13, 1995),
by site specific rezoning within the Agricultural Reserve designation
subject to meeting the following criteria:
. the group home use will be secondary to the principal farm use of
the property;
. compliance with Minimum Distance Separation Formula I is
required for the group home;
o existing or proposed water and on-site sewage services are
adequate or will be adequate to serve the facility, in accordance
with the requirements of the County and the Board of Health
and the policies of Section 3.2, Environmental Resource Policies
relating to water quality and quantity, as appropriate.
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EXISTING USES
COMPATIBILITY
ENVIRONMENT
County of Oxford Official Plan
Non-agricultural commercial, industrial or institutional uses
recognized by existing zoning on the date of the adoption of this Plan
(December 13, 1995) which are located in the Agricultural Reserve
designation will be considered as permitted uses. Area Councils may
permit minor expansion or minor change in use and the Land Division
Committee may consider the granting of consents for existing uses to
permit the expansion of the use or readjustment of property
boundaries provided that:
Existing or proposed services including water supply, on-site sewage
facilities, surface drainage and road access are adequate or will be
made adequate to serve the proposed development to the
satisfaction of the Area Council and/or County Council.
On-site sewage and water facilities shall satisfy the requirements of
the County and the Board of Health and the policies of Section 3.2,
Environmental Resource Policies relating to water quality and
quantity, as appropriate.
Proposed uses that meet the requirements of Section 34 of the
Ontario Water Resources Act are required to obtain a "Permit to Take
Water" from the Ministry of the Environment.
The proposal will be compatible with existing land uses in the vicinity
in terms of noise, odour, emissions, vehicular traffic, and visual
intrusion and may be required to satisfy Minimum Distance
Separation Formula / in situations where greater conflicts with
agriculture may result. Proposals may be subject to site plan
approval to ensure land use compatibility.
Proposals shall comply with the policies of Section 3.2,
Environmental Resource Policies and Section 3.3, Cultural Resource
Policies.
3.1.5.1.1 Special Policies
The following policies apply, in addition to the relevant policies of this
section, to the specific commercial or industrial uses. These specific
policies provide guidance to the developmenf of these sites.
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Amendment No.7
Gounty of Oxford Official Plan
3.1.5.1.1.1 Part Lots 25 &26, Conc.2, (West Oxford)
Township Of South-West Oxford
A24.3 hectare (60 acre) parcel of land lying in part of Lots 25 and 26,
Concession 2 (West Oxford) which is located south of Robinson
Road, west of Wallace Line and north of Wilson Line in the Township
of South-West Oxford may be used for a truck transport terminal.
Servicing
It is intended that developmenf on the property shall take place on full
municipal services (municipal centralized water supply and waste
water tre atme nt sysfems).
Performance Standards
The following performance standards shall govern the development
of the subject property:
o the access points to the subject property shall be designed in a
manner which will minimize the danger to vehicular traffic;
o development of the subject lands shall be subject to site plan
control in accordance with the provisions of the Planning Act and
shall deal with such matters, but not be restricted to, lighting,
landscaping and fencing, disposal of storm water and location
and surfacing of parking facilities. A storm water management
plan shall be prepared by the proponent and be acceptable to the
Upper Thames River Conservation Authority, the Ministry of
Transportation and the Township of South-West Oxford;
. a wellhead protection plan for Well No. 11 of the lngersoll Public
Utility Commission outlining protection measures, construction
techniques and on-going monitoring shall be prepared by the
proponent and be acceptable to the County of Oxford and the
lngersoll Public Utility Commission;
. a waste water collection and treatment system employed by the
truck washing facility shall be prepared by the proponent and be
acceptable to the County of Oxford.
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County of Oxford Official Plan
3.1.5.1.1.2 Lot 8, Concession 3 (North Norwich)
Township Of Norwich
A 3.2 hectare (eight acre) parcel of land lying in the south part of
Lot 8, Concession 3 (North Norwich) Township of Norwich with
frontage on the west side of Highway No.59 may be utilized for a
warehouse and distribution centre for printed material and accessory
office facilities. A single-family dwelling for a caretaker, watchman,
owner or other person employed on the site may also be permitted.
3.1.5.1.1.3 Lot 8, Concession 7 (Dereham)
Township Of South-West Oxford
A one hectare (2.5 acre) parcel of land lying in part of Lot 8,
Concession 7 (Dereham) which is on the east side of Highway No. 19
where it intersects with the road allowances between Lots 7 and 8 in
the Township of South-West Oxford may be used for a wholesale
and retail warehouse outlet for antique tractors and parts, and a
regional supply warehouse for custom fireplace products and
drainage supplies.
3.1.5.1.1.4 Lot2, Concession 5 (West Zorra)
Township Of Zorra
A four hectare (10 acre) parcel of land lying in part of Lot 2,
Concession 5 (West Zorra) which is on the east side of County Road
No. 6 just north of Highway No. 2 in the Township of Zorra may be
used for a general warehouse and truck depot.
3.1.5.1.1 .5 Lot 1, Concession 3 (West Oxford)
Township Of South-West Oxford
A 1.87 hectare (4.6 acre) parcel of land lying in part of Lot 1,
Concession 3 (West Oxford) which is located on the southwest
corner of the intersection of County Road No. 12 and the Old Stage
Road in the Township of South-West Oxford may be used for a lawn
care franchise in addition to those uses already permitted on the
subject property.
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AMENDMENT No. 35
AS AMENDED BY OMB
ORDER'1124
County of Oxford Official Plan
3.1.5.1.1.6 Lot 7, Concession 8 (Dereham)
Township Of South-West Oxford
A parcel of land approximately 3 hectares lying in part of Lot 7,
Concession I (Dereham) which is located on the southeast corner of
Highway No. 19 and Airport Road, north of Spittler Creek, may be
utilized for processing, warehousing, storage and related office and
retail uses for a nut, confectionery and baking supplies operation.
Additional permitted uses may include the retail sale of giftware,
greeting cards and stationary, party and paper goods, natural food
supplements, tourist souvenirs, fireworks and the use of vending
machines for the sale of food to the public for immediate
consumption. The sale of articles of clothing (except for souvenir t-
shirts and sweatshirts) and any dolls or doll related items shall not be
permitted. Additional permitted uses shall not collectively occupy
more than 25% of the floor area of the building or structure.
3.1.5.1.1.7 Lot 1, Concession 3 (West Oxford)
Township Of South-West Oxford
A 3.2 hectare (eight acre) parcel of land lying in part of Lot 1,
Concession 3 (West Oxford) which is located on the northwest corner
of the intersection of County Road No. 12 and the Old Stage Road in
the Township of South-West Oxford may be used for a machine shop
primarily oriented to serving the agricultural and forestry enterprises
in addition to those uses already permitted under Section 3.1.4.6.
It is intended that an accessory dwelling unit may be permitted within
this special agricultural industrial area and shall be located to the
immediate west of the proposed industrial building and the same
zone as that proposed for the agricultural industrial use. Such
dwelling shall be restricted to the owner, caretaker, watchman or
other persons employed in the agricultural industrial operation.
3.1.5.1.1.8 Lot 18, Concession 3 (East Oxford)
Township Of Norwich
Notwithstanding the policies of Section 3.3.1.4, two parcels of land
totaling 12.75 hectares (31.5 acres) situated in part of Lot18,
Concession 3 (East Oxford), Township of Norwich with frontage on
the east side of Highway No. 59 may be used for aggregate and
construction related processing, manufacturing and distribution in
addition to uses permitted on the subject property by this PIan.
Permitted activities include but are not limited to crushing, screening,
washing, asphalt batching and concrete ready-mix and associated
business office and maintenance activities.
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County of Oxford Official Plan
3.1.5.1.1.9 Lot 11 And Part Lot 10, Conc. 11 (Blenheim)
Township Of Blandford-Blenheim
A 101.2 hectare (250 acre) parcel of land consisting of Lot 1 1 and the
northwest quadrant of Lot 10, Concession 11 (Blenheim), Township
of Blandford-Blenheim, may be used for the following specified uses
to accommodate a religious order known as the Brethren of Early
Christianity. lt is intended that the non-agricultural uses as well as
the residential uses shall be located within the existing developed
area of the farm unÍ which comprises approximately 5.4 hectares
(13.2 acres)which fronts on Concession Road No. 12 and is located
in the north half of Lot 11, Concession 11 (Blenheim). lt is also
intended that the policies of Section 3.2.8, shall apply, where
applicable.
Land Use
A maximum of 20 dwelling units will be permitted to accommodate
members of the Brethren of Early Christianity. The new dwelling
units will be located in the existing developed area of the farm unit
and will be of the modular home type. The modular dwellings shall
be removed from the site at such time as the Brethren vacate the
property.
ln addition to those agricultural uses already permitted on the subject
property, additional farm related commercial and industrial services,
school, nursery school and limited manufacturing as specified in the
site specific zoning by-law may be allowed. The limited
manufacturing shall be those uses existing on the property and shall
be of a dry industrial nature, characterized by minimal water
requirements for their processing, cooling or equipment washing and
which do not discharge large quantities of waste water.
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County of Oxford Official Plan
Servicing
Notwithstanding the policies of Section 5.5.3 to the contrary, it is
intended that development on the property shall take place on a
private well and a private communal waste water treatment plant as
approved by the County of Oxford and the Ministry of the
Environment. The Brethren will enter into a responsibility agreement
with the County of Oxford. Such agreement shall include, but not be
limited to, terms for the construction, operation and maintenance of
the facilities, a letter of credit to the County, and a condition that in
the event that the Brethren of Early Christianity vacate the subject
property, the sewage treatment plant will be decommissioned and
removed.
Performance Standards
The following performance standards shall govern the development
of this special agricultural area:
. the residential dwellings and non-agricultural related uses along
with agricultural related uses will be considered to be part of the
farm unit and consent to sever from the farm unit such uses will
not be permitted;
. adequate off-street vehicle parking areas shall be provided which
will permit the parking of vehicles clear of any road allowance
and permit adequate maneuvering of vehicles within such
parking areas;
o the access points to such parking areas shall be designed in a
manner which will minimize the danger to vehicle and pedestrian
traffic;
o open storage areas shall be effectively screened from adjacent
land uses and from Concession Road 12;
o the residential dwellings and non-agricultural related uses shall
be clearly secondary to the existing farm operation and shall not
change the agricultural character of the farm unit nor create a
public nuisance in particular regard to noise, traffic and/or
parking;
o the residential uses and non-agricultural related uses shall be
subject to a site plan control by-law pursuant to Section 41 of the
Planning Act, R.S.O. 1990, as amended, requiring the entering
into of an agreement between the Township and the Brethren;
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AMENoTIENT NO. ,I
Gounty of Oxford Official Plan
o the residential dwellings and non-agricultural related uses shall
be limited to the existing developed area along Concession Road
No. 12 to an area of approximately 5.4 hectares (13.2 acres);
. new residential dwellings shall be of a modular type which will be
removed at such time as the Brethren of Early Christianity vacate
the subject property;
o it is intended that developmenf shall be by a zoning by-law
amendment restricting the uses on the property and keeping the
lands within an agricultural zoning,
3.1 .5.1 .1 .10 Part Lot 10, Concession 1 (North Oxford)
Township Of Zorra
A 0.63 hectare (0.89 acre) parcel of land lying in part of Lot 10,
Concession 1 (North Oxford) which is located south of the property
on the southwest corner of the intersection of Road 68 and the 31st
Line may be used for a public garage for the repair of trucks and
trailers, wagons and farm vehicles.
3.1 .5.1 .1 .11 Part Lots 13, 14 & 15 Conc. 1 1 (Blenheim)
Township Of Blandford-Blenheim
A 238.8 hectare (590 acre) parcel of land consisting of Part Lots 13,
14 and 15, Concession 11 (Blenheim) in the Township of Blandford-
Blenheim, may be used for the following specific on-farm diversified
uses to accommodate the Community Farm of the Brethren. lt is
intended that the non-agricultural uses as well as the residential uses
shall be located within the existing developed area of lhe farm unit.
o A maximum of 20 dwelling units within one or more buildings will
be permitted to accommodate members of the Community Farm
of the Brethren.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-27
3.1 Agricultural Land Resource
Notice of Adoption from County of Oxford regarding "Official...
Page 92 of 335
AMENDMENT No. 38
AMENDMENT NO, 96
PROHIBITED USES
County of Oxford Official Plan
. ln addition to those agricultural uses already permitted on the
subject property, additional on-farm diversified uses, including
the manufacturing of down bedding and accessory retail outlet,
an egg noodle processing plant, a construction business and a
gear cutting business may be allowed in the site specific zoning
by-law. The on-farm diversified uses shall be of a dry industrial
nature, characterized by minimal water requirements for their
processing, cooling or equipment washing and which do not
discharge large quantities of waste water. Each on-farm
diversified use shall directly involve the farm operators and
resident on-farm family members and each use shall be limited to
one additional full{ime employee.
o The residential uses and non-agricultural related uses shall be
subject to a site plan control by-law pursuant to Section 41 of the
Planning Act, R.S.O. 1990, as amended, requiring the entering
into of an agreement between the Township and the Community
Farm.
o lt is intended that developmenf shall be by a zoning by-law
amendment restricting the uses on the property and keeping the
lands within an agricultural zoning.
3.1.5.1.1.12 Part Lot 14, Concession 6 (North Norwich)
Township of Norwich
A 0.4 hectare (1.0 acre) parcel of land consisting of Part Lot 14,
Concession 6 (North Norwich)Township of Norwich, may be used for
a private school. The private school shall be serviced by on-site
private water and sanitary facilities. The private school shall be
permitted to serve the needs of the local community who are
dependent on horse drawn vehicles as their primary means of
transportation. The private school shall be attended solely by
children from that community.
3.1.5.2 Recreational Uses
Subject to an Official Plan amendment in accordance with the
policies of Section 3.1.6, land extensive recreational uses that require
a rural location with unique physical features may be permitted within
prime agricultural areas.
New or expanded campgrounds or seasonal trailer parks are
prohibited. Existing campgrounds or seasonal trailer parks may be
recognized in the municipalzoning by-laws.
Chapter 3 Natural and Cultural Resource Management Policies Page 3.1-28
3.1 Agricultural Land Resource
Notice of Adoption from County of Oxford regarding "Official...
Page 93 of 335
EXSI/NG USES
County of Oxford Official Plan
Existing recreational uses that are recognized by existing zoning as
of January 14, 2009, which are located in the Agricultural Reserve
designation will be considered as permitted uses. Except for those
uses subject to prohibition, Area Councils may permit minor
expansion or minor change in use and the Land Division Committee
may consider the granting of consents to permit the expansion of the
use or adjustment of property boundaries without amendment to this
Plan. Such proposals shall be evaluated in accordance with the
policies for existing uses in Section 3.1.5.1 of this Plan.
3.1.5.2.1 AccessoryResidences
For recreational uses permitted by Official Plan amendment or for
existing uses, a maximum of one permanent residence may be
permitted accessory to a permitted recreational use subject to the
following criteria:
Any permitted accessory residence will be located in conformity with
Minimum Distance Separation Formula l.
Where the development of a new accessory residential dwelling is
proposed, the proponent will enter into an agreement with the
municipality requiring the establishment of the recreational use to be
completed prior to the construction of the residential dwelling.
Any residential dwelling is considered as an accessory part of the
recreational activity and as such consent to sever a residential
dwelling from the balance of the lands will not be permitted.
3.1.5.2.2 SpecialPolicies
The following policies apply, in addition to the relevant policies of this
section, to the specific recreational uses. These specific policies
provide guidance to the developmenf of these sites.
LOCATION
AGREEMENT
SEVERANCE OF
ACCESSORv
RES/DENCES
Chapter 3 Natural and Gultural Resource Management Policies Page 3.1-29
3.1 Agricultural Land Resource
Notice of Adoption from County of Oxford regarding "Official...
Page 94 of 335
ATENDTEI{Í No.4ll
Amendment No.73
POLICY INTENT
County of Oxford Official Plan
3.1.5.2.2.1 Part Lot 19, Concession 3 (East Oxford) Township Of
Nonruich
A 28.3 hectare (70 acre) parcel of land consisting of Part Lot 19,
Concession 3 (East Oxford), Township of Nonruich, which is located
immediately west of County Road 59 and consists of the non-
developed lands between Pattullo Avenue and Old Stage Road, may
be used for an active recreational use, specifically a golf course,
within the area identified as a Sand and Gravel Resource Area in
Appendix 2-1. All other criteria in the County of Oxford Official Plan
to assess an application to permit an active recreational use shall be
complied with. ln addition, development of a golf course shall follow
the environmental guidelines established by the Royal Canadian Golf
Association.
3.1.5.2.2.2 Lot 7, Concession 6 (North Norwich)
Notwithstanding the policies for recreational uses in Agricultural
Reserve Areas established in Section 3.1.5.2, a 22 hectare (54 acre)
parcel of land consisting of Part Lot 7, Concession 6 (North Norwich),
Township of Nonruich, which is located on the east side of Highway
59 and south side of Airport Road, may be used for an active
recreational use, specifically a 9-hole golf course. All other criteria in
the County of Oxford Official Plan shall be complied with to assess
an application to permit an active recreational use.
3.1.5.3 lnfrastructure and Public Works Yards
Infrastructure will be permitted to be established in the Agricultural
Reserve designation in accordance with the criteria of Section 5.2.
Public works yards may be permitted in the Agricultural Reserve
designation, subject to the policies of Section 3.2, Environmental
Resource Policies.
3.1.5.4 Rural Residential Uses
Non-farm rural residential development is considered to be
incompatible with agriculture such that it can create conflicts with
farming activities. Therefore, it is the intent of this Plan to permit only
limited non-farm rural residential development in locations within the
Agricultural Reserve designation which will not conflict with the Goal
for Agricultural Policies as set out in Section 3.1.1. ln keeping with
the Goal for Agricultural Policies, existing non-farm rural residential
uses will be encouraged to re-develop for agricultural and related
uses, subject to the policies of this Section.
Ghapter 3 Naturaland Cultural Resource Management Policies Page 3.1-30
3.1 Agricultural Land Resource
Notice of Adoption from County of Oxford regarding "Official...
Page 95 of 335
Page 96 of 335
5
BAYIIAM HISTORICAL SOCTETY
MUMCIPAL OF'F'ICE - STR{FTIORDVILLE
t o6
JANUARY 8,2009.
PRESENT: Harris Teall, 8il1 & Donna Baldwin, Arvilla Beckett, Mary Newland, Bob Graham,
Cheryl Peters, Ray Maddox, Lynn Acre, Dorothy Godby, Robert & Jeanette Heil, Cindy &
Donald Batdwin and CliffEvanitski.
President Ray Maddox called the meeting to order at7:30, welcoming members & guests.
A motion to accept the minutes of December Iltr. 2008 was made by Robert Heil, 2nd. by Bob
Graham. Motion carried.
GUEST SPEAKER: Lynn Acre introduced our guest speaker CliffEvanitski who spoke of
Overseers of Highways, Pound Keepers and Fence Viewers. Cliffread from the Town Book -
Township of Bayham 1826-1848-Johnson that was given to Donna Baldwin when she spoke to a
group at the Elgin County Library in St. Thomas. The bookwas discarded and she was happy to
receive it.
HIGHWAY OVERSEERS and PATHMASTERS jobs were to oversee a section of road and
make sure the residents on that stretch were doing a good job of keeping their area of road in
good shape. Ooly landowners were responsible, not tenants. They had the authority to hold cor¡rt
and charge land owners who did not do their required statute labor. The Overseers lived and
owned properly on the stretch of road they were responsible for.
Some of these Overseers were-Fredrick Best, Jacob Birdsall, Daniel Purdy, Personi Moon, Henry
Fisher, William Weaver, Thomas Godwin, Andrew Dobbie, John Bwwell, 'Wm. Hatch, Snow
Edison, Jacob Bentley, Casper Best, John Teal, Ephraim Mitchell, Hiram Moss, John Edison,
Issac H. Sæ<ton, Obediah Ewing, rWilliam Ribble, George Franklin, William Veitch, Thomas
Herdman, William Cheeseman, Andrew Ostander, William Smoke, Abnn Marr, Richa¡d Mc
Curdy , John Eichenburg, and Roger Crysler to name a few.
Bayham Historical Society minutes of meeting held January 8,...
Page 97 of 335
POUND KEEPERS and FENCE VIEWERS job was to maintain animal control in Bayham. It
was ordered that all fences be five feet high or otherwise not to be lawfull, no horses of any kind
shall run at large, no bulls shall be allowed to run at large, no pigs under 60 weight shall run at
large,no r¿Ims shall be allowed to run at large from the first of September to the first of October
l839,that no cattle and hogs shall be allowed to run at large or they shall be liable to a fine of
two shillings and sixpence a head. If any person in the Township having a field or enclosu¡e with
wild mustard growing therein and neglecting or refusing to destroy it after six days notice shall
be liable to a fine of five shilling to be recovered before any court having competent jurisdiction
on the oath of one credible witness.
Some of the pound keepers and fence viewers were Thomas Edison Jr., Thomas Favel, Caleb
Cook, Andrew Dobbie, Robert Cook, Nicholas Phillips, Hartinde Denton, John Livingston, John
Elliot, Robt. Firby, John Ault , Alfred Nevill, John Foster, Alex Summers, David Stewart, Joseph
Graham, Joseph Pearson, R. L. Stansell, David Berdan, Thos. Hollywood, Enos Edison, Henry
Edison, William Plowman, Francis Thurstin, James Archer, Samuel Howey, George Backhouse,
Joseph Marshall, William Smuck, Henry Swan, JohnNelles, Isreal Stilwell, George Silverthorn,
B. Tenpenny, George Procunier and more.
Also in the book is mention of the covered bridge in Vienna:
QUOTE: No. 25: Ordered that the hill from the covered bridge west to the top of the hill to
Hiram Marr's be annexed to the division No. 20 and division No. 21 extending from the center of
the bridge to the west end thereof.
OUOTE:
At a special meeting held at Vienna in the Township of Bayham in the London District before
Justice Issach Draper and James Peel Bellairs Esquires, two of her Majesties of the Peace for the
purpose of regulating the divisions of Roadsit is herrby ordered in future the Division that
extended from the fifth concession to the Covered Bridge shalt in future extend to the foot of the
Widow Teall's Hill.
That road leading from Richmond Village to the Richmond Mill shall in the future be included in
the division that runs from the Townline east one and a quarter miles.
Ray Maddox thanked Clifffor this very interesting and informative subject noting that many of
us are related to the residents in this book. The secretary will present the book Vienna Highlights
to Cliffas soon as she receives the new ones.
BUSIIVESS PORTION
Bayham Historical Society minutes of meeting held January 8,...
Page 98 of 335
PRESIDENTS REPORT: Ray reported that members are looking into the Black Cemetery.
Ray would like a Committee formed to repair old grave stones and put up signage on cemeteries
that are no longer being used, perhaps families of the intened would help with repairs,
Ray has asked that members attend the next council meeting to support the Estherville Cemetery.
Ray has asked for an Executive meeting to discuss the election of offrcers for 2009, a date will
be set later.
SECRETARIES REPORT: Cheryl Peters reported that she has completed the Application for
Municipal Assistance forms and has passed them on to Dorothy Godby to complete the financial
portion.
The postrnistress has asked that all rural addresses have the emergency numbers included and the
secretary had members add them to their postal information.
The Tillsonburg Kiwanis Home and Recreation Show is coming up on March 27,28, and29ú.
And if we would like to participate aganthis year our share would be $133.33 ath¡ee way split
with Museums Bayham, Port Burwell Historical Society and the Bayham Historical Society.
A motion to participate in the Home and Rec. Show again this year with a larger area and more
exhibiting room (we were pretty cramped last year) was made by MaryNewland -2ou. By Donna
Baldwin-Motion carried. Dorothy Godby will send a check into the Municipal Office by the
Januarv 3lsr. Deadline.
TREASURERS REPORT: Dorothy Godby reported as follows.
Checking- ------$ 3097.79
Lottery Account-------------$ 128.84
MUSEUMS BAYIIAM REPORT: Ray Maddox-No report as the board of directors have not met
since November and the next meeting is January l3*.
Bayham Historical Society minutes of meeting held January 8,...
Page 99 of 335
Petty cash- ---- $ 1.09
As of December 31,2008.
Molio1to accept the Treasurers Report made by Dorothy Godby 2ou. By Bob Graham -Motion
carried.
Dorothy noted that our membership fees are due, $10. per person and $15. per couple.
#l-Town Book - Township of Bayham lg26-lg4g donated by Donna Baldwin.
#2'T}lre book Evolution of Schools from Quill to Computer (unnumbered) donated by Evelyn Mc
Neil.
#3-The book-\tr/hite Farnily Recorder by Viotet White Smith and the book Descendants of
Gilbert Soper by Jeanetre Heil (Wilson).
#4-A list of names from the Townships of Bayham, South Dorchester and Malatride, source
unknovm, date unknown. Donated by Arvilla Beckett.
{5-six large photos (all copies) of the Kulp family with n¿rmes listed on the back except for 5.
The book Descendants of Robertus Okedon and John Edison by Rev. Clarence Roberts and the
book Decedents of John Kulp also by Rev. Clarence Roberts.
A motion was made by Bob Heil to accept the above five donations, 2nd. By Lynn Acre-Motion
carried.
PROGRAM DIRECTOR : Ross Andrews will be our speaker on Februay lZú.z})g.He will talk
about the minute book of the Maple Grove Women's Christian Missionary Societv.
ADVERTISING DIRECTOR: Donna Baldwin reported that our write-up was in both the Aylmer
and Tillsonburg papers
Bayham Historical Society minutes of meeting held January 8,...
Page 100 of 335
MYSTERY OBJECT: Harris Teall brought in trvo long wooden objects about 10 inches long
which Donna Baldwin corectly guessed to be antique paper clips.
Arvilla Beckett brought in an object made of leather about 5" long and weighted. It is a book
marker, no one was able to quess what it is.
SOCIAL DIRECTOR: Mary Newland repofed that Lynn Acre and
NEXT MEETING: February 12h,2009 at the Municipality of Bayham Offrce at7.30.
Motion to close the meeting by Bob Gratram and 2nd. By Bill Baldwin- Motion carried
DATE:
Secretary
President
Bayham Historical Society minutes of meeting held January 8,...
Page 101 of 335
Bayham Historical Society minutes of meeting held January 8,...
Page 102 of 335
P LAY WOR KS
Ihr. Ontario Partnership for Active Youth,
PlaY rilorks
c/o I Conco¡de Gate
Suite 302
Toronto, ON
M3C 3N6
Tel:416426-7142
Fax:416426-7371
pwplâplayworkspartnershio.ca
www.olayworksoartnershio.ca
Representatives
4-H Ontario
A¡ts Network for Children and Youth
Boys and Girls Clubs of Onørio
Educational Research
l¿idlaw Foundation
Ontario Physical and
Heal th Education Association
Sport Alliance of Ont¿rio
Parks and Recreation Ontario
YMCA Onrario
January 8,2009
Lynda Milla¡d
Municipality of Bayham
P.O.Box 160 I g3MPlank Road
Straffordville, ON NOJ 1Y0
Dear Lynda:
It is with pleasue that I am forwarding you copies of materials which Play Works has
recently created in its efforts to advance support for youth play in Ontario. In light of the
recent Roots of Youth Violence report, Play Works is re-affirmed in its commitment to
advocate for more adolescent youth have opportunities to participate in recreation, sport,
arts, drama, leadership development, volunteerism, advocacy and civic engagement within
their local community.
Communities that support this approach are youth friendly and I am pleased to provide you
with information and resources to help your community become and remain youth friendly.
Youth Friendly Communíty Recognítion Progrøm
Attached is the Recipient Brochure which shows the five (5) Ontario communities which were
recognised as youth friendly in2007 as the Queen's Park Ceremony in June 2008. Minister of Health
Promotion, Margarett Best, hosted the event.
Youth Fríendly Communíties: Good Practices 2008
From the applications received in2006 for the Youth Friendly Community Recognition Program, a
series of good practice examples for the l6 Youth Friendly criteria were extracted, This document is
a compendium ofthese good practices.
Be RecogniT,ed as o Yoath Friendly Communþ: Small and Rural Communífies: Lessons
from the Field
Small and rural communities that have been recognized as Youth Friendly share examples of how
they are youth friendly and how they approached the process to become recognized. These six
communities are pleased to act as contact resources to other communities which may be interested in
applying for recognition (contact particulars located on Play Works website).
I hope you find this information of use as you strengthen your commitment to serving
Ontario's adolescent population!
Jennifer Cowie Bonne
Chair, Play Works
For more information on the Youth Friendly Community Recognition Program or on Play Works,
please go to www.playworkspartnershin.ca
Re
Correspondence dated January 8, 2009 from Play Works regardi...
Page 103 of 335
PLAY WORKS
2.
Tabte of Contents
t, Executive Summary
lntroduction... ......9
. About Ptay Works and the focus on youth play
. Youth Friendly Community Recognition Program -
overview of the last two Years. Why a guide of good Practices?
What is working? - sharing youth friendly practices . . ' ' '74
o Youth have options for play
o Youth are formatly connected to the community. Facilities are dedicated to youth ptay
o lt is.easV foryouth to find out information about ptay
activities in the communitY. The community supports pubtic youth events
. The community celebrates and recognizes youth
. The community commits funding for youth play
a
o
a
The community supports positive youth development
The community supports youth volunteerism and
leadership development
The community has models of effective community
partnerships
Youth activism and advocacy for ptay is nurtured
Youth feel comfortable in their own community
Youth can get to the ptay programs that are offered
. Schools support the youth friendty approach
. Adults champion the cause foryouth play
o PlaV is accessible to youth with disabilities
A Final Note , ..34
Addendum ....35
. zoo6 Criteria: Youth Friendly Community
Recognition Program ...35
. zoo6 Youth Friendly Community Applicants . . . .37
Bibliography .. .. ...38
a
a
4.
5.
5Gooo PRRcrlcrs or YourH FRtenolv Co¡¡tvtuNlrlES
Correspondence dated January 8, 2009 from Play Works regardi...
Page 104 of 335
Executive Sum mary
nhåJ*^ woR Ks
What do we mean
by PLAY?
Play is any non-school
activity that has
elements of choice,
leads to satisfaction,
and encourages
progressive learning
and enjoyment.
Activities can include,
but are not Iimited to,
recreation, sport,
leisure, arts, drama,
dance, civic engage-
ment, youth activism,
volunteerism, social
clubs and youth
leadership.
he next time you are out and about in your community, take a
good look around. Do you see youth around? What are they
doing? Do you get a sense that this is an environment that
welcomes and values the ideas and input of youth?
ln too many communities across Ontario, young people have few
places to gather and few opportunities to access, participate in, and lead
activities that foster their development or engage them as valuable
citizens. Often, we only hear negative stories about youth - crime,
unemployment, substance abuse, vandalism, poor academic perform-
ance, etc. While communities may be undergoing planning processes
and investing significant resources in their efforts to buitd a prosperous
future - youth are frequentty left out of the picture. And yet, in many
ways, young people are the very key to a community's future success.
Every community depends upon and benefits from engaged citizens,
dedicated workers, tireless volunteers and passionate community
leaders. The question is - why are we not making the connection
between today's youth and those very citízens, workers, volunteers and
community leaders we need for tomor¡,ow?
Since zoo3, Play Works has been concerned about the future of
Ontario's youth (ages r3 to rB years). Making the critical connection
between the opportunities that communities provide today's youth and
our collective future, Play Works is a group of not-for-profit organizations.
These organizations - representíng the areas of sport, physical activity,
civic engagement, arts and culture, ruraI youth and recreation - have
joined forces to contribute and to advance local and provincial agendas
that support Ontario's young people. Play Works recognizes the
importance and potential of play in the lives of youth and aims to
support communities to create environments that support youth growth
and development through ptay.
ln addition to schooI and family, play is an important part of a young
person's life. Although often viewed as "childish" or not having any
productive purpose, play provides young people with unique opportuni-
ties to develop their identities, make friends, explore interests, take on
leadership roles and strengthen their connection with community. For
example, for youth who face challenges in academic environments,
6 YourH FRreruorv Co¡nnnu¡¡rrEs - GooD PRRcrcrs AT PLAy zooS
Correspondence dated January 8, 2009 from Play Works regardi...
Page 105 of 335
PLAY WORKS
havinganothersocialsettingoroutletwheretheycanlearnimportant
tife skitts and experience success helps them buitd resiliency and
positive self-esteem. Through ptay, young peopte are altowed to make
their own choices, test their skitt, try something new and develop a
stronger sense of setf.
Ptayactivitiesforyoungpeoplelookandtakeonmanyformssuchas
writing and performing a play, organizing a three-on-three basketba[l
tournament, going on an overnight canoe trip or joining a youth council'
How ptay activities are offered can range from youth-led or youth-driven
activities to activities offered through youth-serving organizations or
groups.
Cn¡TEn¡lronYournFnI¡¡¡ol-YConnmulirYR¡coeHlrloNPRoGRAM
r) Youth have oPtions for PlaY.
z) Youth are forma[ly connected to the community'
3) Facitities are dedicated to youth play'
¿) lt is easy for youth to find out information about play activities
in the communitY.
S) The community supports public youth events'
6) The community celebrates and recognizes youth'
Z) The community commits funding for youth ptay'
8) The community supports positive youth development'
q) The community supports youth volunteerism and leadership
development.
ro) The community has models of effective community partnerships'
rr) Youth activism and advocacy for ptay is nurtured'
rz) Youth feel comfortable in their own community'
r3) Youth can get to the ptay programs that are offered'
r¿) Schoots support the youth friendly approach'
rS) Adults champion the cause for youth ptay'
16) Ptay is accessibte to youth with disabitities'
Sincezoo5,PlayWorkshasinvitedcommunities(e.g'municipalities,
neighbourhoods, First Nations communities) to take part in the Youth
Friendty Community Recognition Program' The program recognizes
communities across Ontario that create and foster youth friendly
environments as demonstrated by their activities, investments, policies
YOUTN FNITruDLY COMMUNITIES _ GOOO PRRCTICTS AT PLAY 2OO8 7
Correspondence dated January 8, 2009 from Play Works regardi...
Page 106 of 335
P LAY WOR KS
B
and pract¡ces around youth play. ln zoo6 (the second year of the
program), community applicants were required to meet a minimum of
ten criteria out of a total of sixteen criteria.
ln zoo6, fourteen communities received recognition as youth
friendty communities. Theír successes, along with the
successes of other applicants, are highlighted in this
report: Youth Friendly Communities - Good Practices at
Ptay August zoo8. lt is important to note that a[[
applicant communities, regardless of geographic size,
m unici pal bud gets, poputatíon size, etc., demonstrated
a desire to do more foryoung people in their communi-
ties and to foster a better understanding of the valuable
contributions that young people make in their commu-
nities and to díversifu approaches in working and
engaging with youth.
The Youth Friendly Communities - Good Practices at
Play August zoo8, provides detailed examples and
descriptions of how communities across Ontario work
to foster youth friendly communities. Some of the
examples described in this report are fairly convention-
al while other approaches are very creative and innovative and we hope
this wilt motivate future applicants and participants to support the YFC
initiatíve. Uttimately, att of the examples and stories provided below
illustrate what can be achieved when communities and their leaders,
organízations and citizens ioin forces and make a commitment in
working towards a youth friendly community.
YourH FRtrruolv Co¡¡nnurulnES - GooD PRRctlces AT PLAY 2oo8
Correspondence dated January 8, 2009 from Play Works regardi...
Page 107 of 335
About Play Works and the focus on youth "play"
ormed in zoo3, Ptay Works is a group of not-for-profìt organizations
concerned about the future of Ontario's youth (adolescents aged r3
to r8 years). These organizations - representing the areas of sport,
physicaI activity, civic engagement, arts and culture, rural youth and
recreation - have joined forces to contribute to and advance [oca[ and
provincial agendas that suppoft Ontario's young people. Play Works
recognizes the importance and potentialof play in the lives of youth and
aims to support communities to create environments that support youth
growth and development through ptay.
A[[ too often what we read and hear about Ontario's youth bears a
negative tone and is focused on problems. There is great emphasis on
youth unemployment, school drop-out, poor physical health, political
apathy and anti-social behaviors. Why then is Play Works focused on
play? After all, are there not other more pressing needs and issues facing
adolescents?
We often assume that play is merely about "fun and games" and we
. associate ptay with children's activities. However, the reality is that
"play" remains essential throughout the adolescent years. As in child-
hood, play continues to teach valuable lessons about getting along with
others, takíng risks, setting personalgoals and trying out new roles which
are allvaluable and important skills needed in later [ife.
Adolescent play takes on many different forms whether they are youth-
led, unstructured play activities (e.9. getting friends together to try out a
home-made skate-board ramp made from scrap wood, forming a cooking
club etc.) or more organized, structured play activities (e.g. joining a Youth
Advisory Council or being paft of a high school musical production).
Unfortunately, most forms of adolescent play are on the decline. Youth
today spend more time doing homework and engaging in solitary screen-
time activities ("screen-time" includes watching television, playing
video/computer games and using the internet). ln addition, increased
parental concerns about personaI and community safety, shrinking
program budgets for recreation programs and _a heightened sense of
tiability concerns by municipalities and youth-sbrving agencies/groups
means that youth have little time or opportunity to engage in ptay.
What do we mean
by PLAY?
Play is any non-school
activity that has
elements of choice,
leads to satísfaction,
and encourages
progressive Iearning
and enjoyment.
Activities can include,
but are not Iimited to,
recreation, sport,
leisure, arts, drama,
dance, civic engage-
ment, youth activism,
volunteerism, social
clubs and youth
leadership.
9YourH FnreuDLy CoMMUNTTES - Gooo PRncrcrs AT PLAy 2oo8
Correspondence dated January 8, 2009 from Play Works regardi...
Page 108 of 335
FLAY WIJT(I15
Þdk4 td h& ydâ
"Not only are
Canadion youth not
beÌng given
opportunities to
participate ìn fun,
challenging and
developmentally
appropriate
programs, they are
missing crìtical
opportunities to learn
the skills required to
become productive
and community-
. oriented democratic
cìtizens. This is not
only detrimental to an
individual's develop-
ment, but for society
os a whole."
- Sarah Mayes &
Nícole Smith,
RecreatÌon and
Citizenship: A Review of
Research Trends, Gaps
and Future DirectÌons -
A Discussion Paper
prepared for the
Laidlaw Foundation.
Canadian lnstitute of
Child Health, zooz
Nonetheless, current research continues to substantiate the impor-
tance of the pre-adolescent and adolescent years as critical periods of
physica[, social, emotional, moral and cognitive development. second
only to the early chitdhood years (birth to age six) adolescence is a time
of sígníficant brain development during the human lifespan. lf given the
right type of stimulation and posítive experiences, remarkable changes
take place wíthin the physical structure of the human brain during the
adolescent period - changes that altow us to develop and fine-tune skills
such as planning and organizing, assessing and managing risks, interact-
ing in socialsituations and regulating emotions. Altof these skitts are an
integral part of future success in an adult world.
Despite the scientific evidence, servíce providers at the community-
leveI or at various levels of government (tocat/regional, provincial and
federaD too often remaín ignorant of the importance of the adolescent
play and healthy development. ln communities across ontario, there are
incídences where basketball nets are removed from school playgrounds
to deteryouth from playing on evenings and weekends, where ,no loiter-
íng' by-laws are aimed at youth, where by-laws against street hockey are
passed, and where a reduction of service hours in local libraries or
recreation centers are implemented as cost-saving measures.
Program - overv¡ew of the last two years
The Youth Friendly community Recognition program was launched in
2oo5 as one of the key ínitiatives of play works to search for and
recognize ontario communities that are youth friendty. ln its first year,
nineteen communities from across ontario submitted applications to
this landmark recognition program - each of them submitting support-
ing documentation to make the case for why they shoutd be recognized
as beíng youth-friendly. ln 2oo5, nine communities receíved fu[[
recognition by meeting a minimum of nine out of fifteen criteria.
ln zoo6, the Youth Friendty community Recognition program was
launched for its second year. The program goats remained the same as
for the previous year - which were to identífy and recognize youth-
friendly communities and encourage more communities across the
province to become more youth friendty. However, for the second year
of the program the apptication and evaluation process was altered
10 Yourn FRrrruorv conn¡¡ururrES - GooD pnRcncrs nr pmy zoog
Correspondence dated January 8, 2009 from Play Works regardi...
Page 109 of 335
slightty dividing the apptication process into two stages. lnterested
communities submitted a brief application/letter of intent and after an
initial review by Play works most communities were invited to submit a
full application for review. of the twenty-two communities that submit-
ted applications, fourteen communities received recognítion as youth
friendly communities. For the zoo6 recognition program an additional
criterion was added to the originalfifteen, which addressed factors of
accessibility for youth with disabilities. All communities were required
to meet a minimum of ten out of the sixteen criteria in order to receive
recognition.
RKS
"Adalescents are the
most under-funded,
under-serviced sector
of the population."
- Karen Minden,
New Science, New
Strategies: Helping
Canadian Teens
Adulthood,2ao4.
"Changing the way
we thìnk about
desÌgn and delivery
of progroms can go a
long way to achieving
[youth] development
beyond problem
prevention...and
[youth development]
can be ochieved ín
every park and recre-
ation department
ocross North
Americo."
- Peter Witt, What is
this Thing Calted Youth
Development, 2oo1
Yourn FRr¡l'¡or-v connnnururrrrs - Gooo pRacrcrs AT pLAy zoog 77
Correspondence dated January 8, 2009 from Play Works regardi...
Page 110 of 335
Why a guide of good practices?
simílar to 2oo5, successfur and innovative practices were foundrn many communities regardless of
geographical size, population, etc. Smaller
communities and northern communities
demonstrated stellar examples of adults
championing the importance of youth play
and creative solutions to transportation
challenges. Urban communities had
excellent examples of responding to the
needs of diverse youth and fostering youth
advocacy.
The research methodology used in the
preparation of this resource inctuded
review of application materials/evaluation
notes, telephone interviews, on-síte meet-
ings/ ínterviews and site visits with approx_
imately twenty communíties involved in therecognition program. rn many cases, communíty partners and rocaryouth participated in the interviews and site vísits and were abre toshare theír own perspectíves on their community,s sL¡ccesses. Most ofthe interviews focused on the community's unique journey to becomingyouth-friendly, the factors related to the .,hows,, and ,,whys,, behindtheir successes, challenges faced, and future eflorts aimed at makingtheir community even more youth friendty.
72 YourH FRr¡r.ror-v counnururr¡s - Gooo pRRCrrces Rr pmy zoog
Correspondence dated January 8, 2009 from Play Works regardi...
Page 111 of 335
Page 112 of 335
Ontario AgriCentre, Suite 106,
ONTARIO FARM ANIMAL COUNCIT
Peter Hume, President
Association of Municipalities of Ontario (AMO)
200 Univers¡ty Ave., Suite 801
Toronto, Ontario M5H 3C6
January 20,2009
Dear Mr. Hume,
rlct
3n
We are writing to you and your colleagues to discuss consumer food choices in Ontario.
The Ontario Farm Animal Council (OFAC) represents the 40,000 livestock and poultry
farmers and associated businesses in Ontario. We are a non-profit education group
dedicated to providing the farmers' answers to the public's questions about food and
farming.
It has come to our attention that there is an orchestrated campaign being conducted by a
potitically motivated U.S. based animal rights group to get some Canadian municipalities to
pass resolutions on egg choices. Many municipalities have chosen not to respond, a few
have passed resolutions, and some may consider this type of resolution regarding eggs or
other foods in the future.
With that in mind, here are a few points we think that you and your colleagues might find
helpful.
. Farm animal housing is a complex topic. Farmers have invested hundreds of
thousands of dollars into research to help measure what is truly best for hens.
According to the Campbell Centre for the Study of Animal Welfare, University of
Guelph, "... the answer to improving laying hen welfare is by no means as stmple as
freeing hens from cages.". Consumer demand for specialty eggs is small. In Canadian grocery stores with
many well-labeled egg choices, four percent (4%) of eggs purchased were free-
run, free-range, organic and liquid in 2008. (Nielson, Nov.2008)
Correspondence dated January 20, 2009 from Ontario Farm Anim...
Page 113 of 335
A LETTER FROM CAI{ADIAII FAßMERS
FARMING .THE BIG PICTUBE.
lhe [conomia of tsrm Size.
Regionol Roundup.
Pop Quiz
EI{SURII.IG SAFE FOOD STAßTS llHTHE FAßM.
Whot ftemicol Pericides ond Animol Heolth Products Do And Don,t Do.
Whot you need to know obout fie úings thd concern us the mot
Moking tood Sofefi o Routine torm ftore
Lett lolk 0rgonic
Animsl (ore: Bosic Principles
A Quick Tour of Form Animol Reol tstote.
FAfi M Tfi S: TFI T A*Ti Tj E EIiI¡I RONM [I,¡TAL¡STS
Animol Ägriculture ond our Environment.
Brove New $/orld or o Better One?
Ihe Role of Science in Producing ()ur Food
Whol is Biolechnology?
Whol is Genelic [ngineering?.
IN CLOSING
2
2
4
5
6
6
l0
t2
l3
r5
l5
17
28
23
30
30
30
30
32
WITH TIIAI{KS.lnside Bock Cover
Correspondence dated January 20, 2009 from Ontario Farm Anim...
Page 114 of 335
O*, &o"b",
We hope you've hod lhe opportunity lo visil o locolfstr, farmers' morkeß, roodside sland, or pkk-
your-own' form recenily. These ore omong lhe toolew opporlunities we hove la meel foce lo foce.
Ilsuolly lhere's o uowd of people hetween us-food processlrst dßtrihutorc, supermorkel mlnlgers
and reslouraleurs, lo nome o few. ft's nol eosy lo gel ocquainted.
h seems incredihle thol o century lgot over hotf of funodo\ populalíon were fsrmers. Todoy its down
to two percenl. lusl os remorkohle ß lhe leop in our productivily: where our grondporenß or greol
.
grondjarents could produce enough food for l0 people, today's forner cøn feed 120. Produclivity has
iumped by 300 per cent since the 1950's.
tontinuol innovotion, speciolizolion and persislence hove brought us light yeors øheod in lhe
produclion of top quølity, obundonÍ, sofe ond well-prked products of whkh we're proud. But th.ß
'demogrophk
sh¡ft høs put no smoll dislonce helween us, the enlrepreneurs who grow our food snd
the people who eol il.
As our mosl inporlonl customers, your needs, rcncerns and preferences lre very importoil Io us. ln
lhese poges, we hope lo onswer some of lhe clmmon queslions we heor in lhe news, deor up
_
misconciplions, and generolly give you some ínsighl inlo whol's up, down on lhe 2lsf cenlury form ín
Cønodo todoy.
We'd like you to know more obout us ønd our woy of life. Despite øllthe technology in the world, it\
still hord work snd no one knows heller lhan us thst lvlolher Noture con be o tough boss. Foç no
møÍter whul we do to csre for our onimøls ond our crops, she! ultimotely responsihle for lhe weolher
ond for lhe health of the livestock ønd producß lhal we roise.
But, ot the end of the day, even if we ore comhining our fields in the middle of the night to get our
crops in or missing ø fomiþ dinner hecause we're helping o cow give birlh, we fsrm hecøuse we
choose to. We're committed to this woy of life und most of us wouldn't lrøde il for onything.
If we haven't answered your queslions or you'd like more informolion, please conlsct the groups
lßted at the end of the hook.
fhonk you for toking the time to find oul oboul us ond how your food ß produced, and thonk you for
huying our products. We lruly øppreciore il.
Correspondence dated January 20, 2009 from Ontario Farm Anim...
Page 115 of 335
Page 116 of 335
oÊ
ONTAR¡O PAFKS ASSOCIATION
Prcrccl¡ng fomofiow Todaf
OMARIO RECREATION
FACILMES ASSOCIATION INC
)
To: All Leaders in Recreation and Parks,
We are excited to once again be planning to celebrate the month of June as
Recreation and Parks Month. Since 2005, June has been proclaimed as Recreation
and Parks Month helping children, families, organizations, and communities across
Ontario and Canada celebrate the wonderful benefits that parks and recreation
provide. Promoting the benefits of parks and recreation allows us to profile many
of the important and valued services, programs and events we provide across the
provrnce.
'We are thrilled to announce that the Heart and Stroke Foundation of Ontario has
become a new Partner Organization of the JRPM initiative. The Foundation has
vital health information and resources that can help your organizations/agencies
and allow Ontarians to lead longer, healthier lives.
This year, along with the June is Recreation and Parks Month Insert, the four
Partner Organizations created a new 2009 JRPM Calendar (enclosed). The
Calendar highlights activities, ideas and tips to get your communities active
everyday in June. You can also place your own programs and events into the new
calendar template provided online to everyone in your community leading up to
June. Visit our website to download the toolkit, template, and other resources
www.recandparksmonth.ca.
This June, make it a "Recreation and Parks Month"! Join the growing number of
Ambassadors who recognize and celebrate the value of recreation and parks within
their community. Get active, get healthy, and "Live it Everyday!"
Sincerely,
HEART&
STROKE
fot tDâtrox
Ot O¡lAllO
Flqangqçvæfanþ
-\
D
Darlene Joslin
Chair, Ontario JRPM Steering Committee
www. reaa n à p a rkø m o nth. a a
Correspondence received January 29, 2009 from Ontario JRPM S...
Page 117 of 335
Page 118 of 335
I
I
O
O
M
S
C
-------lùte MSCf/oíee:
Servíng lhe Commvnily Srnce 1978
Multi-service Cenlre (MSC)
(in The Livingston Centre) 9ó Tillson Avenue, Tillsonburg ON N4G 3Al
w ww.th elívin asi o nc e nir e. c o m
-:-¡ ,,t'j -t L,(519)-842-9000
Mission.. A communily orgonizolion comrnilled Io suppoiing personol independence
Ihrough: innovoìive & responsive resources,' portnerships & colloborolion: slriving for
excellence
Edilor: M. Vondenberqhe
A few words from our
Executive Director ...
Hoppy 30tt' birlhdoy MSC!
ln our ogency, this onniversory hos prompled o lot of refleclion
obout the possoge of lime ond whqt chonge reolly meons'
Whol wqs the world like in 1978? Locollv, the Strond Theotre wos
still locqted downtown (ocross from the presenl doy Rogers
Video), the Post Office ond Conqdo Employment Centre
occupied o lorge building on the cunent moll site, tobocco wos
the king of ogricullurol crops ond holf of the building we now
cqll The Lìvingslon Centre wos on elemenlory school. The MSC
enfered thot world, o world with no job plocement or literocy
progroms, ond few locol services for seniors, in July of thot yeor.
At lhe notionol level, the Montreol Conodiens won the Stonley
Cup (ogoin!), Piene Trudeou wos Prime Minister, Bill Dovis wos
Premier qnd Rene Levesque wos his counlerport in Quebec. The
Supreme Court of Conodo declored one longuoge legislolures
unconslitutionol. Olher legislotion declqred homosexuqls could
no longer be clossified os inqdmissible immigronts. The CBC wos
the firsf broodcqster in the world to use qn orbiting sotellite.
lnflotion wos o big problem, qs it wos for our neighbour fo the
south. However$100 then boughtwhot $304.52 does lodoy ond
Normon Cofik, Minister of Stote for Multiculturolism, in on April
oddress to the Empire Club, cited doto from Eorl Mcloughlin
(then presidenl of lhe Royol Bonk) when he noted thol personol
incomes in Conodo hod risen 38% (compored lo I7% in the U.S.)
over the previous seven yeors, in on ottempt to demonstrote thot
the trends of mulliculturolism & inflotion demonsiroted o potlern
of evolutionory growth in Conodo (olbeit with pressures). Alice
Munro wos nominoted for q Booker prize for'Who Do You Think
You Are'. Cqnodo hosied iÌs first mojor rock festivql, Cqnodq
Jom, with heqdliners the Doobie Brolhers, Konsos ond Dove
Moson. Don ("Sometimes When We Touch") Hill ond Rush won
Junos (besl mole vocolist ond best group respectively). Nelly
Furtodo wqs born.
Jimmy Corter wos president in the U.S. Escoloting oil prices,
inflotion (12.4%in 1978), high interest (which peoked o121.%in
1 980) & unemployment rqtes (7 .1%1, bedeviled his presidency.
Clevelond becqme the first mojor Americ.on cify to go into
defoult since the Greot Depression. While Horvey Milk, the first
openly goy mon to be elected to public office in the U.S. wos
ossqssinoted olong with Moyor George Moscone in Son
Frqncisco. qn inifiotive thot would hove prohibited goy teochers
in Colifornio wqs defeoted. Also in Son Froncisco, the fìrst "Toke
Bock the Night" rolly (ogoinst rope ond violence ogoinst
women) occuned ond Dionne Feinstein become Colifornio's first
femole moyor (ofter Moscone's deoth). Senote proceedings
were rodio broodcost for the fírst lime ond the initiol computer
Cont'd on bock poge
This newsletter is the MSC's 30th anniversary grand-finale
communication to our clients, staff, patrons, supporters, partners and
colleagues. 2008 was a celebration in honour of the many residents in
this community who made the MSC possible. These visionaries
understood the signifìcance of caring for ones own. This historical
stretch of time recognizes the many MSC services delivered to a
community of young and old who both receive and volunteer. Now
entering my th year as Executive Director, I have experienced only a
small fraction of the 30 years, yet this 9-year piece of me is etched with
my own history paralleling that of the MSC. Two of my 3 children
manied and 3 more of my 4 grandchildren entered the world in that
period. I have witnessed the birth of new programs and services such as
Foot Care, Home At Last, ALCom and enhancements to our
Employment Services, ABL and helped the MSC bid farewellto
Personal Counselling. The MSC has changed me forever, for it is this
agency, this town, and the people within this community that have
helped transform me into a better person. I have never in my life met so
many great people in one place. There is a quiet and humble
determination that envelopes this community. I thank all those who work
side by side with me. I thank the Board of Directors and bid a sad
farewell to Ray Johnston and Frank Welsh, our most senior Board
members who have left the Board of Directors after having been a part
of many significant changes and growth, And there is still at least
another 30 years of work ahead, for the job is never done. The
community is constantly evolving and reminding the MSC that we must
and will evolve with the communi$ in the provision of much needed
services and programs.
Mulli-Service Centre Newsletter: Foll/Winter 2008/09
"Someone You Know Moy Need Us"
Marlene Pink
Newsletter received January 16, 2009 from Tillsonburg Distri...
Page 119 of 335
From lhe Tillsonburg News, Oct. 17, 1983 - on exomple of the
topicol cortoons thot hove feotured MSC progroms over the
yeors. (Our stoff feel like the fellow in this cortoon sometimes!)
Adult Bosic LiterocY (ABL)
Tulor Troinlng
All tulors, prior to being motched with o student, porticipote in
mondotory orienlotion & troining. The use of cose scenorios,
using fictionol studenl exomples, helps illustrote thot students
come to the progrom os whole people with mony strenglhs
ond needs. This opprooch olso helps to define roles &
responsibililies between volunteers ond progrom stoff.
Ongoing lmprovemenls
ABL stoff will be looking into the voriobles thot help to retoin
students in the progrom. This type of ongoing informotion
gothering ossists stoff in providing meoningful supports'
EmPloYmenl Progroms
&
ent
Fifth Annuol Coreer Foir in lhe Livingslon CenTre: Ocl' 2, 2008
The show wos, once ogoin, well ottended 'the Hiring Room
wos especiolly busy. Stoy Ìuned to www'tillsonburqcreeers'co
for news on next yeor's foir.
The Employmenl Resource Centre provides o wide ronge of
tools ond resources os well os being o gofewoy to oll of our
employment counsellors ond consultonts.
Youlh Emplo
Besides prov lling ond occess 1o
troining ince ts to o vorietY of
workshops o most recent exomples
include lhe "Young Worker Heolth & Sofety Aworeness
Progrom" ond emergency supplies stored in the "Shoring
Cupboord".
Adult Employnient
Economic Downturn = busy stoff (soon to hiie more)! Weekly
"Storting Point" sessions ond progroms like 2nd Coreer ond
Onlorio Skills Development ore just some of ihe tools thot
consultonts hove to offer clients offected by the economy'
Home SuPPorl News
978,
ful
AL)
progromst ettled of home ofter o
í-rosþitotor ALCOM helPs seniors
remoin in t covers oll costs for
both progroms. Thonks to the hospitol ond CCAC for their
support.
The next Accreditotion Conodo survey visit, using the new
'trocer method' is scheduled for October 2009'
Some Slols from 2007/08:
ABt: 187 students; ó,92ó troining hours
Adult Employmenl: 737 new clienls; 522 oction plons
Youth Employmenl: 157 new clients; 80 plocements; 83%
success rote; I I opprenticeship troining plocements
Summer Jobs Service: 190 Plocements
Resource Ateo:20,477 visits; ,ì0,5ó9 refenols to other services
Personol Support/Homemoking: 32,562.5 hours of service
Tronsportolio n: 2,093 drives; I 54 clients
Meol on Wheels: 7,999 meols; 137 clients
Assisled Living: 5,889 hours of service; I I clients
Fool Core: 1,597 sessions; 325 clients
Volunleers: 244 volunteers provided 14,404.5 hours of service
Troining Iidbits
Job Connecl: stoff ore certified in Applied Suicide lntervention
Communicolions: lhe Coordinotor ottended sessions devoted
Multi-Service Centre Newsletter: Foll/Winter 2008/09
"someone You Know Moy Need Us"
Home Support:AllCommunity Workers providing lhe new HAL
& ALCom services hove token the customized troining
progrom offered by the MSC for the new progroms
Community Engogemenl
Heollh & SofetY
We hove leorned o lot from lhe "doycore kids"' They know
how to do o fire drill! Proctice building evocuotion is o
regulor feoture of life in this building - kudos to the kids & the
doycore stoff for showing us how it's done!
a
? o¡d You Know
to lhe Qmentum Accrediotion process in Sept'/08
Newsletter received January 16, 2009 from Tillsonburg Distri...
Page 120 of 335
Volunleer Opporlunities lo Consider ol lhe MSC
. Adulf Bosic Literocy Tutors, ext.266
. Meols on Wheels Drivers ond Helpers, ext.357
. Tronsoortotion Drivers, ext. 357
. Foot Core Assislonts, ext.359
. Boord of Director Members, ext.30ó
. Fundroising: commiltee ond evenl tosks, ext.270
Orientotion, workshop opportunities & supporl provided.
Losl yeor (April 2007-Morch 2008), 244 MSC volunteers
contributed 14,404.5 hours of service. PTEASE CONS¡DER
VOLUNIEERING. ln tough economic times, community
volunteering provides o double reword - o voluoble service to
the recipient AND the joy of o posilive, meoningful
contribution on the port of lhe giver. Money con't buy thot.
The Adult Bosic lilerocy progrom olwoys hos o story. Recently,
o (mole) student shored o chollenge he hod recently
experienced while following o recipe. The words 'dosh' ond
'combine'were o pvule fo this mon who hos o lot of
ogriculturol work in his bockground. All he could think of wos
'cor dosh' ond combine (horvester). He hod to chuckle ot
himself when he finolly figured out the 'problem'. The English
longuoge is tricÇ thot woy. ln ony cose, o mon wifh o sense of
humour, who cooks os well, is o winner in ony longuoge!
On o more serious note, kudos to Lynn Surgeoner (ABt) & her
fqmily for volunteering to host o child, from the Chernobyl
oreo, for 7 weeks this post Summer. lt's hord to believe thot
ihe ,l98ó nucleor occident is still ploying hovoc wilh everydoy
life. Lynn ond her fomily were prompted to provide this
service ofter reoding on orticle in the Woodstock Senfinel
Review profiling o group in Woterloo ossocioted with the
Conodion Children of ChernobYl.
WorkPloce lnitiolives
The MSC is blessed to hove mony INDIVIDUAL volunteers. We
ore olso gifted with mony CORPORATE ones . Thonk you to oll
of our volunteers who either volunteer os business feoms (for
exomple, delivering Meols on Wheels) or encouroge their
workploce to support the MSC with corporote donotions.
Volunleer Recognilíon
Since 2005, the MSC hos been nominoting volunteers for the
Onlorio Volunleer Service Awords. Only ó volunteers moy be
nominoted from one orgonizotion per yeor & they must hove
provided of leost 5 yeors of service. Congrolulolions to Helen
Dougherty (MOWs l5 yeors), Horry & Jessie Tribe (MOWs 13
yeors), Morion Smith (MOWs & PR '12 yeors), Doreen Bozo
(ABL l3 yeors) ond Rosemory Smith (ABL) l0 yeors for
receiving this honour in 2008.
Priv ces
ffi Fun(d) Sfuff
ll's Not All Gloom & Doom!
Job Connect is promoting o new School'lo'Work Aword oimed ot
providing finonciol ossistonce to groduoting Work lnternship Progrom
porticiponls who qre complefing their Grode l2 ond entering the
workforce. Coll Suson De Roo, ext.283 for info.
Penny Esseltine, owner of Rose CoTtoge Books, colled one doy to soy
she wonled to donote the proceeds from the sqle of environmentolly
friendly book bogs to our Adult Bosic Literocy progrom. Thonk you
Penny, ond so mony like her, who over our 30 yeors hove 'found o
woy" to support our progroms.
MSC Boord members: Fronk Welsh, Fron Bell, Helen Lomos-Pqrker,
Choir Vol Foerster, Suson Howe, Morion Muth ond Jqne Esselline
(obsent: Albert Knob). Like oll our boord members over the yeors
they've done lheir shore of fundroising! Fronk hos just reslgned ofter
30 yeors with the MSC - we will miss him!!
Multi-Service Centre Newslelter: Foll/Winter 2OOB I 09
"Someone You Know Moy Need Us"
Fundroising Aclivilies
By lote 2008, oll indicqtors suggest we ore heoded for some tough
fimes - touþh for our lorge bose of supporters, our fellow service
providers ond for mony of our friends, neighbours ond especiolly,
clients. As we enter our fundroising seoson qll we con soy is THANK
YOU for post support ond WE UNDERSTAND if you hove to cul bock.
However, if you con support ony of the initiqtives noted below,
remember oll proceeds supporl citizens of your community:
Food & Force for Adult Bosic literocy: Feb. 21 , 2009. A night of
comedy, food, prizes ond fun ot the Tillsonburg Community Centre
Complex. Cøll 519-842-9008, ext 30ó (Koren) for tickets or emoil
mvondenberghe@ocl.net for informotion. Tickets ore $35.00.
Consider orgonizing o toble - it's even more fun! Mokes o gteot gitt!
Donor Compoign for Adult Bosic lilerocy: collv2TO (Moureen)
Home ls Where lhe Heorl ls Compoign for Home Supporl: collx2TO
Speciol Doys ond Monlhs in 2009
Jonuory 27: Fomily Literocy Doy
Mo¡ch27-29: Home & Rec Show (visit the MSC boothl)
April l9-25: Nofionol Volunteer Week (The Livingslon Centre
Volunleer BBQ is tentotively scheduled lor lhe 241h. MSC Volunteer
Recognition is in Moy)
June: Seniors Month; MSC Annuol Meeling & Donor/Employee
Recognition
September 8: lnternotionol Literocy Doy
Oclober: Community Support Services Monlh
November l5: Philonthropy Doy
Deccember Stt': lnternotionol Volunteer Doy
December 22: Olympic Torch Reloy come to Tillsonburg!
MSC sloff do presenlolions, coll exl.27O lo orronge!
Newsletter received January 16, 2009 from Tillsonburg Distri...
Page 121 of 335
(cont'd from poge 'l ): bulletin boord system wqs lounched in
òfricogo. VW opened the first non-Americon oulo
mqnuìácturing plont in the U.S. Ex-first lody Betty Ford entered o
rehobilitotion èlin¡c. fV shows receiving the highest rolings were:
Loverne & Shirley, Three's Compony, Mork & Mindy ond Hoppy
Doys. The Bee Gees ond disco ruled the song chorls' even
tholgh the lop selling olbums were from Steely Don ond Gerry
egff;dy. Providing bãlonce lo the musicql universe' the Sex
Þistots t'oured tne U.S. for their firsl ond only time' Movies os voried
qs the Deer Hunter, Midnight Express, Greqse' Holloween ond
Supermon ruled the box office.
lnlernolionqlly, the obsessions of Jim Jones - nurtured in the
internotionol wires it wos often in
Chinq lifTed o bon on Shokespeore, ond Dickens while Deng
Xãoping initioted the first sleps in o morch toword economic
reform thot we still see todoy. Regulor rodio broodcosts storted
from the British Porlioment. Also in the U'K" the world's first test
lube boby wos born. The widespreod use of videos wos not yei
the norm ond DVDs were unheord of'
Whotdoesollofthismeonfortodoy?Like30yeqrsogo'weore
once ogoin experiencing economic upheovol' There ore
differenLes _while unemployment is once ogoin on on upswlng,
ó¡cãlntlotion ond interest r'ãtes ore not oÌ the levels lhey were in
the 70's. We never reolly step in the some river twice'
Perhops, more importonlly, some of the most profound chonges
over ti"re post 30 yeors ore those linked to demogrophics' The
åfronging role of women is demonstroted in this remorkqble
stotisia: iïhe porticipotion in lhe workforce of women oged 55-
59 increqsed irom 8% to 62% between l976Io 200ó" (Stots
Conodo). Age olso motlers: lhe peok yeor of the boby Þoom
wos l95l - tñey would hove been 2l in 1978' Those "middle
children''orenowsl.Forofoscinotinglookothowthischonges
everything you moy wish to reod Judy Steed's series "Boomer
Tsunomi",-locoted of www'thestor'com/qlkinson2008' And' qs Mr'
ıåtik tugg.tted, multìculturolism hos chonged Conodq in wqys
we see oll oround us.
Besides demogrophics, one of our (wonderful) summer studenÌs
..
initiqted on ongoing diologue in the MSC obout whot "coptures"
on ero when she osked "who's Stephen Truscott?" The mony
boomers in our stoffing complement noted the long morch
toworo increosed ,,rigits", which swirled oround women, people
of colour, goys ond others long on the morgins' ln mony wqys our
in.t"ot"Oäppreciotion of eldér obuse is o noÌurol outcroppìng
ot tnis evotuiion. while some moy soy lhot responsibilities took o
bock seot to rights in this discussion' it is worth noling thol one
without the other probobly diminishes both'
The cell phone wos offered os the hollmork of the time in which
we now live by younger sfoff' At first this seems lo triviolize our ero
- how con on. .otfote sfudenTs escorted to school by federol
Morsholls (in the U.S.i, ond the increosed open porticipotion of
*órnun, gäys,lhe disobled, etc' in oll sectors of life with o
.ontr."ì product? When one reploces "cell phone" wilh
;tecnnotogy" one's perspective chonges o bit' Locolly' the
use of digiiól imoging technology hos mode the tronsfer of
necessory tests (ond thus the level of core) much improved'
ÁLL.tt tó rrisnty speciolized core in smoller t"TT:1Ï:1li:
been odvonced through fhe telemedicine proiect' Other things
lr,ot.orn" to mind inclÙde improved inventory syslems, ATMS
1*ho rt.t troveller's cheques onymore?,)' stotisticol reporling
ond poyroll processes' All of these tosks hove been profoundly
oltered in the lost 30 yeors of the MSC ond elsewhere' One of
tfre torgert growTh inOuJrLs hordly existed 10 yeors ogo - lhot of
äiıiiãiitt"tã.tive soming. Æworrchop wos held in London' oN
reËåntfv to promote This ioct. on Nov' 2ó108' CBC Rodio
;;ú¿ã thot holr or now disitol'
pä"iol"ò furlher illus ' lt is difficult for
vor"é"ir,¡sc stoffer r coworkers
mode ogencY flYers using lelrose
Tillsonburg (for e.g', Theotre Tillsonburg & the mony reslouronts)
onO ConóOo (foie.g., Feist, ATom Egoyon' TV shows like "The
Border'')qreformorecomplexthontheywere30yeorso9o.
ln mony woys the gritliness of the ero 30 yeors ogo combines
*il ori preient .rllrtt in the person of Borock Obomq - o mqn
wÁo useO "chonge" os his one word slogon' Due to the
enormous publicity sunounding his rise to the U'S' presidency we--
ãiir""* r.rii story: childhood in-indonesio' odolescence in Howoii
ånã i v"o" ot Occidentol College in L'4" followed bv 2 yeors ot
Colum'bio (from where he groduoled in 1983)' Work os q
*r¡ter/rereàrcher for Z yeois in New York' Then' from June 1985 to
Mqy 1988. oT onlY 24'
Chicogo. This Position
os Director of the chu
Project (DCP) on the south side ot t
the rise of mony community orgonizotions' Under his leodership
irrã ,toffl gr"* fiom I to ts þeoþte with o budget thol exponded
ir."r lioóoo to $400,000. Job tioining' tutoring ond tenont rights
*àr" ro.. of the first services offered' The DCP continues to
otter troining ond other services to the communily it seryes'
Obqmq left the DCP for Horvord Low School in 1988' groduoting
in l99l . While ot Horvqrd he wos volunteer editor of the Horvqrd
Lqw Review. Like mony volunteer jobs' it wos olmost full time!
UËon ér"Or"tion he led o stoff of '10' ond 700 volunteers' ot
llfinoisÞroject Vote. He tought, becqme o stole legislotor ond
¡oineO lhá U.S. Senole in 2004' An teer
ãemonsfrotes on obiding interest omic
lled bY o mo n' qno
sed througn President
e uo his biockberry due to security issues'
lvy Leogue degrees ond high profile positions ore the icing in this
;iåt;"ä comñrunitv orgon-izing the coke',lT is some of the
hqrdest worK onyone co"n do' Ñnen oll sorts of systems foil' il is.
lómrnrnitv orgonizofiãns ond volunteers thot deliver the meols'
the troining progroms, lhe literocy supporls' work wilh others to
develop n"* progrots""' ond so on' After 30 yeors of work in
thecommunity,lheMsCwosowordedtheogency'sfirst
lo-mmunity gränt from Oxford County in 2008' We were so
groteful.
Abrohom Lincoln declored the first U'S' Thonksgiving during
the cornoge of the Americon Civil Wor' Even in lroubled
times he noted there is much to be groteful for' Whot people
Jo iogether is whot helps us through those times ond ollows
us io think "yes we con"'
Moureen vondenberghe
fr¡rftiS"*i.e Centre Newsletter: Foll/Winter 2OO8 lO9
"someone You Know MoY Need Us"
Newsletter received January 16, 2009 from Tillsonburg Distri...
Page 122 of 335
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT 1-o+
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Road V/idening - Moore Bridge Project
DATE: January 16,2009
FILE:
NUMBER: L2009-01
Purpose
This report is to recommend adoption of a by-law to assume certain lands as part of
Sand¡own Road.
Background
Council considered Report L2008-03 in November 2008 to conclude a number of
arrangements regarding works known as the Moore Bridge project. As part of that project,
certain land acquisition was required from abutting properties. Pursuant to Council approval
in November 2008, lands transfers and easements have now been completed. At this time, the
lands acquired for road widening should be dedicated as part of the traveled road system.
Staff Comments
Attached to this report is draft By-law No. 2009-007 to assume and establish acquired lands as
part of the open public highway system of the Municipality of Bayham. This should conclude
matters regarding this file.
Attachments
1. Draft By-law 2009-007, to assume and establish lands in the Municipality of Bayham as
part of the open and public highway system (Sandytown RoaÐ.
Recommendation
That By-law No. 2009-007, being a byJaw to assume and lands in the Municipality of
Bayham as part of the open public highway system, be presented to Council for enactment.
Staff Report L2009-01 regarding Road Widening - Moore Bridge...
Page 123 of 335
TIIE CORPORATION OF THE
MTJNICIPALITY OF BAYIIÄM
BY-LAW NO.2009-007
A BY-LAW TO ASSUME AND ESTABLISH LANDS
IN TIIE MT'NICIALITY OF BAYIIAM AS PART OF'
THE OPEN PUBLIC HIG}IWAY SYSTEM
(SAI\DYTOWNROAD)
\üHEREAS the Municipality of Bayham acquired properties for the purposes of improving the
municipal ¡oad known as Sandytown Road;
A¡tD WHEREAS the Council of the Municipality of Bayham desires to establish the said
parcels of land as part of the open public highway system of the Municipality pursuant to Section
3 I (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.
THEREFORE THE COUNCIL OF THE CORPORATION OF TIIE MIJIICIPALITY OF
BAYIIAM ENACTS AS X'OLLOWS:
1. TIIAT the parcels of land listed below and situated in the Municipality of Bayham in the
County of Elgin be and the same are hereby assumed and established as part of the open
public highway system of the Municipalþ of Bayham:
Descrintion Public Hishwav
Part of Lot 124, Concession NT& Municipality Sandytown Road
of Bayham, Courty of Elgin, designated as
Parts 1, 2,3,5 and6 onPlan llR-5215
Part of Lot 124, Concession NT& Municipality Sand¡own Road
of Bayham, County of Elgin, designated as
Pa¡t 1 on PlanllR-6242
2. THAT this byJaw shall take effect upon the date of its registration in the
Land Registry Office for the Registry Division of Elgin (No. 1l)'
3. TIIAT the Clerk or designate is hereby authorized to amend the parcel
designation noted in this ByJaw, if necessary upon registration of this By-law.
READ A tr'IRST, SECOND TIME AND THIRD TIME A¡TD FINALLY PASSED THIS
sTH DAY OF F.EBRUARY.2OO9.
MAYOR CLERK
Staff Report L2009-01 regarding Road Widening - Moore Bridge...
Page 124 of 335
1
lolJanuary 16,2009
Mayor and Council
Municipalþ ofBayham
9344 Plank Rd
Straffordville, Ont
NOJ lYO
Dear Mayor Lynn Acre,
I am writing on behalf of the Port Burwell Historical Society for
permission to hold aparade in the village of Port Burwell to celebrate
Canada Day on July 1, 2009.
The Parade would run from the Royal Canadian Legion, along
Wellington, Robinson, Pitt and Erieus streets, ending at the gazebo. A flag
raising ceremony will take place at the cenotaph. The parade is set to begin
at 11 a.m. with the ceremonies to follow.
You and council are invited to attend and participate, as will be the
local members of provincial and federal governments. Also included in the
schedule of events, there will be cake, juice, balloons, handouts and of
course games for the children as well as a live band.
Thank you for your kind consideration.
Chair of Canada Day Celebrations
Port Burwell Historical SocieW.
Correspondence dated January 16, 2009 from Robert Lozon, Cha...
Page 125 of 335
Page 126 of 335
CORPORATION OF THE MI]NICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: February 5,2009
FROM: Bill Ituifton, Chief Building Official FILE: P-10
SUBJECT: Building Department Year End Report 2008 NUMBER: P-2009-009
PurDose:
Provide council with an update of the Building Department activities in 2008.
Staff Comments:
Building construction activities were steady for the duration of 2008. We had an above average number of
permits issued (l42pumits in total) with residential housing leading with a total of 28 new houses. There
were a number of high end houses built in 2008 which heþed with permit fees and construction value.
There were 72 permits issued for farm buildings. Mostlypole barn structures for storage. There were2 smoke
barns.
We had 4 industrial permits issued. This included one fairly large addition to an industrial machine shop and
one of our local contractors built a new shop for equipment storage and office space.
There was very little commercial construction, with orily 2 permits issued.
Institutional permits were also low, with 2 permits.
Overall, compliance was good for the year. It wasn't necessary to lay any charges for Building Code non-
compliance. A few work orders were issued for constructing without a permit, but the owners came around
and got their required permits.
A summary of permits and values is shown on the chart labeled "Summary of 2008 Building Permits"
Permit fees per month for the year along with construction value per month are listed on the chart labeled
*2008 Building Permits Months Totals"
Building Permit statistics for the last 5 years are indicated on the chart labeled "Permit Stats"
In reference to the Permit Stat's chart, a perusal will indicate a large increase for 2005. The installation of the
24 wind turbines was responsible for that increase. These were expensive structures (almost $500,000 each)
and a foundation permit was issued for each turbine, which added 48 permits to the yearTy total. If that was
subtracted from the yearly total,2005 would have had 732 permits with a value of 7.2 million in construction
value.
In 2005 permit fees were increased, so permit fees for 2004 appeatlow.
Staff Report P2009-009 regarding Building Department Year En...
Page 127 of 335
Staff Reoort P-2009-009
Municipality of Bayham
Summary of 2008 Building Permits
No. of
Permits Type of Construction:
Construction
Value for
2008:
2008
Septic/Sewer
Fees
Gonstruction
Value for
2007=
28 New Residential Houses $5,752,000 $4.290.900
14 House Additions $757000 $287,500
15 House Renovations $280300 s123.550
I Mobile Homes $2r 8000 $108.000
1 Mobile Home Renovations & Additions $7000 $20.000
12 Aoricultural Buildinos $291 500 $510,600
22 Garaqes $528000 $231.600
11 Sheds (qreater than 100 square feet)$70000 $50.981
2 Commercial Buildinos $3800 $31,500
4 lndustrial Buildinqs $634000 $0
2 lnstitutional Buildinqs s42292 $472.600
2 Demolition Permits $3000 $23.000
Miscellaneous:
21 (a) Septic Svstems $6.575
16 lb) New Sewer Connections $2.800
25 (c) Other Miscellaneous $84600 s67.860
0 (d) Permits transferred. voided
142 TotalYearlv Values:$8,671.492 $9,375 $6.218.09r
n
Month:Value Permit Fee
January s216.600 $2.725
Februarv $29.000 $861
March $376.792 $2,968
Apri s1.029.900 $10.79r
Mav $1.088.100 $9.267
June $1.453.800 $11,907
Julv $1,251,500 $8,253
Auqust $434.800 $3.817
Seotember $1.711.200 $12.919
October $303.000 $3,845
November $504,500 $7.066
December s272.300 $2.573
2008 Buildinq Permits Months Totals
ç8,671,492
,
$76,992
Staff Report P2009-009 regarding Building Department Year En...
Page 128 of 335
Staff Reoort P-2009-009
Building Permit Stats
Year Permit
Number
Permit
Fees
Gonstruction
Value
2008 142 $76,992 $8.671.492
2007 119 $65.688 $6.218.091
2006 106 $67.959 $6.012.120
2005 180 $134.146 $18,516,620
2004 133 $40,136 $8.240.677
We also made some changes to our Building By-Law with regards to grading plans and grading certificates.
With the change to requiring interim top of foundation wall elevations to be submitted prior to
commencement of structural framing; we have had two end of the year housing starts, and both builders
obtained the required elevation verification. Even better, was the fact that the foundations were almost
exactly to the proposed grade.
Recommendation:
1. That staff report#P 2009-009 regarding Buitding Department activities for 2008 be received.
Respectfully submitted,
Chief Building Official
Staff Report P2009-009 regarding Building Department Year En...
Page 129 of 335
Page 130 of 335
MunicÍpality of Bayham
Building Permits
For The Month of Jan 2009 File: PlO
Feb-02-2009
No.Date Roll #Permit
Holder
Property Description Building
Tvoe
Value Permit
Fee
Septic /Sewer
Fee
I 7-Jan 0-005-00300 Wolfe, Rodser 10416 Sprineerhill Road constn¡ct one storey bedroom addition 360sq ft 3.500 240.0(
2 I 3-Jan +-001 -05200 Berg, Robert {8 Front Street nstall wood stove and chimnev 4.500 75.0(
Ianuary-O9 8.000 315.00 0.0(
2OO9 YEAR TO DATE 8.000 315.00 0.0(
tranuary-08 216.60(2J25.OO 175.0(
2OO8 YEAR TO DATE 216.60(2.725.0O t75.0(
Prepared by:
sM2t2t2009
excel\monthly\buildper
Reviewedby: j)-
Building permit report for the month ending January 31, 2009...
Page 131 of 335
Page 132 of 335
2008.08.19 6.3 9050
00024912
00024915
0060257907Jan
0060341 982Jan
0060408229Jan
0060493387Jan
51 98663491 Jan
5198665521 Jan
001471 BLUEWAVE ENERGY
40923373186236
40923373186614
40923373190760
40923373191041
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111512009
01/15/2009 1:11PM
SPROCKETS. BEARINGS. BOLTS
BEARING, FLANGE, BOLTS
0110212009
01102t2009
123.17 005805
27.12 005805
OOOO31 ADT SECURITY SERVICES CANADA
36748307 AI.ARM SYSTEM - S.C,C.
OOOO44 ALISAR AGGREGATES INC
20033521 WINTER SAND
000048 AMcTo
'09 membership
membership'09
OOOO52 AMTELECOM COMMUNICATIONS
Cheque Amount -
01rt4t2009 I
150.29
215.25 005806
005807
005812
Cheque Amount -215.25
7,06'1.3612t31t2008 I
Cheque Amount -
MEMBERSHIP RENEWAL - 103957 O1/09/2009
MEMBERSHIP RENEWAL - 4385 01109/2009
Cheque Amount -
7,061.36
315.00 005808
336.00 005808
INTERNET. OFFICE
INTERNET - EDISON
INTERNET - MARINE MUSEUM
INTERNET - GARAGE
TELEPHONE - S.C,C.
MONTHLY TELEPHONE
01101t2009
01t01t2009
01t01t2009
o'1t01t2009
01t01t2009
01t01t2009
651.00
81.85 005809
45.10 005809
45.10 005809
28.30 005809
82.91 005809
1,210.42 005809
OIL, DRUM DEPOSIT
DRUM DEPOSIT
OIL, DRUM DEPOSITS
DRUM DEPOSIT
1211112008
12t11t2008
0110812009
0110812009
Cheque Amount -1,493.68
791.23 005810
-52.50 005810
1,730.67 005810
-52.50 005810
I
c
I
c
OOO160 CANON CANADA INC.
6104470 METER BILLING
001231 CENTRAL ELGIN FIRE RESCUE
048/08 CHECK ALL SITES
Cheque Amount -
0'1106t2009 I
2,416.90
377.82 0058'll
Cheque Amount -
01t13t2009 I
377.82
25.83
000220 CJDL
4922
49s1
SEWAGE CAPACITY STUDY
SEPTAGE RECEIVING
Cheque Amount -25.83
3,704.40 005813
2,704.64 005813
12t31t2008
0110212009
6 409 04
001456 AAA GENERAL WELDING & REPAIR
Cheque Amount -
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 133 of 335
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111512009
0111512009 1:11PM
OOOlOO CORPORATE EXPRESS
21716588 BINDER CL|PS, F|LES, BTNDER 01/09/2009 I 'l'18.91 005814
21725686 TNKKJET CARTRTDGE 01t1212009 I 30.00 005814
ChequeAmount- 148.91
OOO2,I2 COUNTY OF ELGIN
003 25 COUNTY ROAD MAPS 0111212009 I 75.00 005815
1N0000'Í6s6 '09 JANUARY POLTCE SERVTCES 01t12t2009 I 56,530.38 005815
Cheque Amount - 56,605.38
OOO235 DAVE LIPPERT FUELS LTD
16392
I 6393
19157
19158
19159
20223
20243
21816
21817
7703083
000260 DON HORTON
166848
OOO272 DYNAMIC FLUID PRODUCTS INC
12t08t2008 I 499.14 005816
12t08t2008 I 1,791.81 005816
12t18t2008 I 1,397.35 005816
1211812008 I 2,963.28 005816
1211812008 I 460.34 005816
1212312008 I 2,88r'.56 005816
12t23t2008 I 231.29 005816
1213112008 I 1,567.63 005816
1213112008 I 762.02 005816
12105t2008 I 1,161.98 005816
0110512009 I 46.79 005818
0110712009 I 5s.54 005818
una200s I 168.07 005818
Cheque Amount - 270.40
t-866't8-0
t-86692-0
t-86763-0
OOO284 ED ROLOSON
1815847
DIESEL DYED
ULS DIESEL
REG GAS
ULS DIESEL
DIESEL DYED
ULS DIESEL
REG GAS
ULS DIESEL
DIESEL DYED
REG GAS
CRIMPS, HOSES
CRIMPS, HOSES
CRIMPS, HOSES
Cheque Amount - 13,719.40
PLUMBTNG SERVTCE - V.C.C. 11t2012008 I '136.20 005817
Cheque Amount - 136.20
WORKBOOTS 0110312009 I 184.34 005819
Cheque Amount - 184.34
OOO299 ELGIN PURE WATER
0000150525 MoNTHLY RENTAL 0110112009 I 106.58 005820
ChequeAmount- 106.58
001288 FARMINGTON MECHANICAL INC.
007357 CLEAR BLOCKAGE lN FORCEMAII\ 0ll02l2009 I 1,842.75 005821
OOO334 FASTENAL CANADA
Gheque Amount - 1,842.75
Page 2
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 134 of 335
2008.08.19 6.3 9050
oNTts23489
OOO357 G& K SERVICES CANADA INC
1 51 8361 859
001258 HENNESY GIBSON HOGAN
50835 LEGALSERVICES
50836 LEGAL SERVICES
50837 LEGAL SERVICES
50872 LEGAL SERVICES
OOO4,I6 HETEK SOLUTIONS INC
INV266O5 MOBILE CHECK
OOO99,I HORVATH AUTO PARTS
MUNICIPALIry OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111512009
PARTS 01105/2009 I
Cheque Amount -
sHoP TOWELS. FLOOR MATS 01/08/2009 I
Cheque Amount -
0111512009 1:11PM
15.76 005822
12t30t2008
12t30t2008
12t30t2008
1213112008
207.88
190.97 005824
429.47 005824
238.63 005824
385.27 005824
15.76
207.88 005823
005825
005826
005826
005826
005827
005827
005827
005827
005827
005827
005827
005827
005827
005827
005827
005827
005827
005828
005829
Page
Cheque Amount -
12t18t2008 I
1,244.34
129.95
Cheque Amount -
1211012008
01t09t2009
o'111312009
129.95
61.01
112.15
103.96
18749'l
1 88071
188171
TIE WRAPS, GLOVES
HEADLIGHT
VINYL DECALS
CONSULTING FEES
Cheque Amount -
OOO427 HYDRO ONE NETWORKS INC
Jan0024Q-14793
Jan06460-08880
Jan0657l-44066
Jan12660-62007
Janl 5773-68016
Jan25260-09578
Jan35795-43000
Jan50370-20077
Jan62770-20225
Jan68850-12275
Jan68860-0801 5
Jan86590-87008
Jan87640-15034
000217 tBtGROUP
201 356
UTILITIES - GARAGE
UTILITIES - STRAF LIBRARY
UTILITIES - METER CHAMBER
UTILITIES - MED BLDG
UTILITIES - PUMP#s
UTILITIES - OFFICE
UTILITIES - PUMP#6
UTILITIES - VIENNA LIBRARY
UTILITIES - VIENNA MEM PARK
UTILITIES - PB GARAGE
UTILITIES - STRAF FIREHALL
UTILITIES - PUMP#2
uTtLtTtES - S.C.C.
01t07t2009
01/09/2009
01/05/2009
01/09/2009
01t09t2009
01t09t2009
0't/06/2009
01t06t2009
0110612009
01/05/2009
01t09t2009
01/09/2009
01t0912009
277.12
958.42
159.33
49.38
77.23
305.63
410.27
584.54
423.15
152.33
84.84
248.94
197.21
't ,'t58.08
Cheque Amount -
1211912008 I
4,809.35
2,635.89
00't362 tcoMPASSTECHNOLOGtES
Cheque Amount -2,635.89
6,300.0080534 SET UP FEES 12105t2008 I
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 135 of 335
2008.08.19 6.3 9050 MUNICIPALITY OF BAYFIAM
Accounts Payable
Royal Bank
Cheque Register- 0111512009
Cheque Amount-
MANAGER FEES, BATTERIES 01/09/2009 I
01/15/2009 1:11PM
005830
005831
005831
005832
005833
00s834
005834
005834
000¿146 JACKIE BOOTLE
Decl 5/08-Jan 1 5/09
OOOSOI KEVIN BRADFIELD
coveralls - reimburs
workboots
1-19546
1-19667
1-19736
OOO513 KOOLENELECTRIC
't4161
14166
14't67
6,300.00
750.26
COVERALLS
REIMBURSE WORKBOOTS
Cheque Amount -
01t12t200s
0110712009
750.26
56.50
r58.19
OOO5O5 KEYSTONE COMPUTER RESOURCES
200800057 TRAINING
OOO5O9 KIWANIS CLUB OF TILLSONBURG
1068 BOOTH RENTAL 1O8A.1O9A
OOO51O KI.ASSEN AUTO PARTS
Cheque Amount -
06t24t2008 I
214.69
169.50
Cheque Amount -
't2t31t2008 r
169.50
400.00
RAD FLUID
WASHER FLUID
WPER
CENOTAPH LIGHT
STL REPAIR, DECORATIONS
STRAF STL REPAIR
400.00
43.74
13.52
't9.22
Cheque Amount -
0't/06/2009
0110712009
0110712009
76.48
152.36 005835
836.29 00583s
304.40 005835
I
I
I
OOO517 KROVVI\ RUSTCONTROL
5480 SOAP, SALT ELIMINATOR
OOO5I8 I(WK KOPY PRINTING
23868 COPYPAPER
000569 M &LSUPPLY. FIRE&SAFEW
Cheque Amount -
0r/09/2009 I
1,293.05
385.78 005836
005837
005838
005839
Cheque Amount -
011't212009 I
385,78
85.86
Cheque Amount -
0l/0s/2009 I00001 12655
OOO58O MARKTAYLOR
council mileage
RIGGING PLATE, ROPE
2OO8 COUNCIL MEETINGS
85.86
132.63
Cheque Amount -
0111212009 I
132.63
391.50
000623 MUNICIPALIry OF BAYHAM
Cheque Amount -391.50
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 136 of 335
2008.08.r9 6.3 9050
OcUO8.Jan'09
001478 oMFPOA
membership
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0'l 11512009
01/06/2009
0111512009 1:11PM
PETTY CASH
Cheque Amount-
0111412009 I
229.90
150.00 0058412OO9 MEMBERSHIP
000665 ONTARIO GOOD ROADS ASSOCIATION
renewal 2009 MEMBERSHIP FEE
001158 ONTARIOPLUMBING
342 2OO9 MEMBERSHIP
OOOT.IO PORT BURWELL HOME HARDWARE
6527 CLEANER, SAFEW SPRIING
OOO743 RBCROYALBANK
Jan451 60500009541 76 AMCTO COURSE
001479 ROBERTHOPKINS
mailbox MAILBOX REPI-ACEMENT
OOO8I4 SIFTO CANADA INC
72115777 BULKHIGHWAYCOARSE
001434 STANTEC CONSULTING LTD.
342529 ENERGYMNGMTSTUDY
Cheque Amount -
't211112008 I
150.00
595.55 005842
005843
005844
005845
005846
005847
005848
005849
005850
005851
005851
Cheque Amount -
0110112009 I
595.55
60.00
Cheque Amount -
12fi?i2008 I
60.00
13.85
Gheque Amount -
01/06/2009 I
13.85
330.75
Cheque Amount -
01/08/2009 I
330.75
21.46
Cheque Amount -
01/06/2009 I
21.46
7.829.59
Cheque Amount -
't013112008 I
7,829.59
3,281.25
00'1418 TELUS
016242498004t6366069 CELL PHONE - B KNTFTON
Cheque Amount -
0110512009 I
001477 TENCOONTARTO
26870 SPROCKET KEY
OOO888 THORNTON'S LOCI(WORKS
9146 KEYLOCKSET
9156 KEYS CUT - OFFICE
OOlOIO TOURISM LONDON
Cheque Amount -
01/05/2009 I
31.31
28.95
28.95
39.35
65.#
Cheque Amount -
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 137 of 335
2008.08.19 6.3 9050
332441
332442
332505
332631
332706
332734
332804
332854
332884
33289'l
OOO954 VIKING CIVES LTD
2613991
2614014
2614021
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111512009
0111512009 1:11PM
105.00 005852
005853
560.98
146.89 005854
17.26 005854
50.02 005854
3984 2OO9 MEMBERSHIP
BAG OF SALT
POST
INSTANT PATCH
CAPS
POST, GLOVES
PIPE WRAP INSULATION
WASHER FLUID
PARTS
SUPPLIES
SUPPLIES
CHAINS
CHAIN
CAB COVER FOR LOCK
01t02t2009 r
OOO925 TRILLIUM RAILWAY COMPANY
PCK1314 SIGNALS
000930 Tsc sToREs L.P.
181023258
18't030940
't81031045
Cheque Amount -
0110'U2009 I
105 00
560 98
Cheoue Amount -
TRAFFIC PARKA
PIPE INSULATION, WRAP
DUCT TAPE, VALVE BALL, INSUL
12t17t2008
'1211012008
1211112008
OOO942 VALLEY BI.ADES LIMITED
127501
OOO945 VANBREE DRAINAGE & BULLDOZING
Job 206065 OTTER'S EDGE DRAIN
OOO953 VIENNA HOME CENTER LTD
Cheque Amount -
NOSE PIECES, BIáDES,INSERTS 0110612009 I
Cheque Amount -
214.17
4,857.64 005855
005856
005858
005858
005858
01t14t2009 I
4,857.æ
44,053.54
Cheoue Amount -44,053.54
3.38 005857
17.36 005857
18.07 005857
55.37 005857
86.35 005857
7.90 005857
6.76 005857
308.43 005857
23.23 005857
17.13 005857
1210?/2008
1Aæt2008
1210412008
1210812008
12t10t2008
12t10t2008
12t12t2008
12t15t2008
12t15t2008
12t15t2008
Cheoue Amount -543.98
'1,330.01
1,003.44
25.43
01t07t2009
01t07t2009
0110712009
000965 WEBER'S FABRICATING LTD
13101 BRACKET REPAIR
OO1O59 WILLIAM KNIFTON
boots purcfrase WORKBOOTS
Cheque Amount -
01/05/2009 I ck tiot.U$**1.*..Cheque Amount -
2,358.88
202.12 005859
lts\p
005860
202.12
169.4901/05/2009 I
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 138 of 335
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 139 of 335
MUNICIPALITY OF BAYHAM
General Ledger
Fosting Summary Trace: 008008
Accounts Pavable Volded Gheoue
01-0f00-1030 20a8 p 1231/2008 cDlsT
01{10G1950 2008 12 1213',112ø08 CDIST
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 140 of 335
MUNICIPALITY OF BAYHAM
General Ledger
Postlng Summary Trace: 008060
0112112009 3:04PM
Accounts Pavable Voided GhEque
01-0100-1030 2009 0'l 0112112009 cDlsT
0l-0100-1950 2009 0l un1/20iß9 cDlsr
PostedBy: SANDRA
Void Chq:5859
WEBER'S FABRICATING
Void Chq:5859
WEBER'S FABRICATING
Total Deb-its
Total Credits
Net Posting
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 141 of 335
2008.08.19 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112212009
1213112008 I
Cheque Amount -
01t05t2009 r
Cheque Amount-
01102120t09 I
Cheque Amount -
1213112008 I
Cheque Amount -
01t01t2009 r
Cheque Amount -
01l'1512009 I
Cheque Amount -
uf22,2009 I
Cheque Amount -
01/08/2009 I
Cheque Amount -
1210912008 I
0112212009 10:534M
005861
005862
005864
005865
005866
005867
005868
005869
005870
OOOO91 BARRYR.CARD
212012-17 LEGAL SERVICES
OOO1I9 BOWES PUBLISHERS LIMITED
x11202217 MINOR VARIANCE - PETERS
00017'l cBsc oAP|TAL tNc
2606687 COPIERRENTAL
OOOI95 CLIFF EVANITSKI
council mileage
001432 CULLIGAN
40933350515
REIMBURSE MILEAGE
UNIT RENTAL
OOO272 DYNAMIC FLUID PRODUCTS INC
I.86841-0 COUPLER SERIES
OOO3O1 ELGIN -ST.THOMAS MUNICIPAL
2009 dues 2009 DUES
OOO334 FASTENALCANADA
ONTIS23567 SUPPLIES
OO1O49 GRAYDON FARMS
004
001424 HENDERSON RECREATION
't07815 PLAYGROUND EQUIPMENT
HORNSBY CANVAS & TARPAULIN LTD
18153 RENTAL OF MANNEOUIN
OOO427 HYDRO ONE NETWORKS INC
36.23
243.05
243,05
't,294.98 005863
1,294.98
257.40
257.40
27.28
27.28
197.98
197.98
50.00
50.00
80.22
Cheque Amount -
REBATE REZONING DEPOSIT 1A31I2OO8 I
80.22
1,000.00
1,000.00
38,548.85
Cheque Amount -
0110912009 I
38,548.85
56.50
Jan25390-07266
Jan25390-55002
Jan53993-93004
UTILITIES - VIENNA STL
UTILITIES - PB STL
UTILITIES - PUMP#4
56.50
528.60 005872
1,591.73 005872
55.06 005872
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 142 of 335
2008.08.19 6.3 9050
005
OOO513 KOOLEN ELECTRIC
14198
14199
000516 KRISTAL PITTER
membership
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112212009
01/16/2009
0111612009
0111212009
0111612009
0111612009
0112212009 10:534M
UTILITIES - STRAF STL
UTILITIES - RCHMD STL
UTILITIES - PUMP#3
UTILITIES - EDEN STL
UTILITIES - CORINTH STL
REBATE SITE PI-AN
REIMBURSE MEMBERSHIP
OOO5O8 KIRWN & OATMAN EXCAVATING LTD
Cheque Amount -
12t31t2008 r
4,050.88
1,000,00 005873
005875
005877
005878
005880
005882
STL REPAIR- PORT BURWELL
STL REPAIR - STRAFF
Cheque Amount -I,000.00
200.12 005874
249.57 005874
01t15t2009
0111512009
Cheque Amount -
01t1412009 I
449.69
71.67
000526 ].AEMERS TRUCKING LTD
300
Nov-DeC08
OOOSô5 LYNNACRE
council mileage
SERVICE CALL. RESCUE VAN
SNOWPLOWNG
Cheque Amount -71.67
33.M 005876
10,820.25 005876
1?/1?/2008
1A31/2008
Gheque Amount -
1A3112008 IREIMBURSE MILEAGE
FEBRUARY'09 REMIT
FEBRUARY'09 REMIT
10,854.09
89.10
000569 M &LSUPPLY, FIRE &SAFETY
00001 12688
OOO572 MANULIFE FINANCIAL
100577312
100577412
SUPPLIES
Cheque Amount -
01/09/2009 I
89.10
111.70
Cheque Amount -111.70
4,990.36 005879
3,693.91 005879
01t16t2009
01t16t2009
001480 NEWRO SALES (2004) LTD
64449 REPAIR SEAL KIT, GASKET
000669 ONTARIO MUNICIPAL WATER ASSOC
2009feeschedule FEESCHEDULE
OOI323 PBS BUSINESS SYSTEMS
Cheque Amount -
0111412009 I
8,684.27
I'12.87
Cheque Amount -
01t21t2009 I
912.87
393.75 00s881
Cheque Amount -393.75
2U.76101846TAX BILLS 0111212009 I
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 143 of 335
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 12212009
r 01 866 ENVELOPES 01116t2009 I 728.85 005882
ChequeAmount- 1,013.6'1
OOOTIO PORT BURWELL HOME HARDWARE
6511 UN|ON 1210112008 I 4.28 005883
6512 ADAPTERS, ELBOWS 1210112008 I 18.91 005883
6535 MOUSE TRAPS. WAFARIN 1211812008 I 7.54 005883
6539 BULBS 1212212008 I 6.76 005883
6547 BUSHTNG 1212512008 I 1.57 005883
Cheque Amount - 39.06
OOO727 PUROLATOR COURIER LTD
404084115 COURIER SERVICES 0l/09/2009 I 73.12 005884
Cheque Amount - 73.12
OOO752 RESQTECH SYSTEMS INC
00009260 cHASSls PoRTloN 0112012009 I 115,500.00 005885
0112212009 10:534M
OOO814 SIFTO CANADA INC
72117582
72118880
72',t't8902
CheoueAmount- 115,500.00
BULK HIGHWAY COARSE 0't/09/2009 I 7,515.06 005886
BULK COARSE HTGHWAY 0111312009 I 7,479.16 005886
BULK COARSE HIGHWAY 0111312009 I 5,713.29 005886
Cheque Amount - 20,707.51
OOO829 SPECTRUM COMMUNICATIONS LTD
0000002834 ovERcALLs FoR DECEMBER 0111512009 I 77.65 005887
0000002951 ANSWERING SERVICE 0111512009 I 84.70 005887
Cheque Amount - 162.35
OOO832 SPRIETASSOCIATES
08-0332a LIGHT LINE CULVERT 06/30/2008 I 20,545.46 005888
JOB No 208079 LIGHT LINE CULVERT 0912912008 I 152.381.25 005888
Light Line Culvert REVERSE CHQ - WRONG VENDOF 0912912008 C -152,381.25 005888
Cheque Amount - 20,545.46
000886 THERRIEN'S EXCAVATING
380 REPAIRS TO DRAINS 0111912009 I 1.9M.50 00s889
Cheque Amount - 1,984.50
001369 TILLSONBURG FIRE &
09-0003 DtspATcHtNG JAN-MAR31/09 01t't9t2009 I 4.199.52 005890
Cheque Amount - 4,199.52
001324 UNDERHILL BROS
87139 SNOWPLOWING 0111112009 I 1,039.50 005891
Cheque Amount - 1,039.50
Page 3
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 144 of 335
2008.08.'t9 6.3 9050
OOO932 UNDERHILL FARM SUPPLY LTD
201493
OOO935 UNION GAS LIMITED
Jan273-2106196-9754
Jan273-2106243-0725
OOO943 VALLEYVARIETY
0269
OOI16I WAYNE CASIER
council mileage
COUPLERS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112212009
Ail2212009 10:53AM
01t15t2009 I 17.04
UTILITIES - E.C.C.
UTILITIES - PUMP#í
17.04
1,072.06 005893
19.12 005893
Cheque Amount -
0111512009 I
1,091.18
156.25 005894
005895
005896
Cheque Amount -
1,,31/2008 r
't56.25
153.00REIMBURSE MILEAGE
000966 WEBER'S WELDING & MFG
13101 REPAIRBRACKET
Cheque Amount -
01/05/2009 r
153.00
202.'t2
Cheque Amount -202.'t2
Cheque Run Total -235,294.73
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 145 of 335
2008.08.19 6.3 9050
OOOOIS A.G HAYTER CONTRACTING LTD
Job205207
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01t2912009
0'112912009 10:124M
005898
005899
005900
RICHMOND OUTLET DRAIN
CRIMPS, HOSES
CRIMP
PARTS
01t27t2009 I 3,570.00 005897
Cheque Amount -3,570.00
400.00
OOOO99 BAYHAM CATERERS
firemens lunch LUNCHEON
OOOI19 BOWES PUBLISHERS LIMITED
x1t202854
0'U16t2009 I
Cheque Amount -
SALE OF LAND - BLACK BRIDGE 0111612009 I
Cheque Amount -
0112012009 I
Cheque Amount -
0112112009
01t27t2009
Cheque Amount -
o1t't2t2009 I
Cheque Amount -
o1t14t2009 I
Cheque Amount -
0112712009 I
Cheque Amount -
400,00
't83.08
OOO191 CL.ASS A FIRE & RESCUE
23709 LIFE JACKETS
OOOIOO CORPORATE EXPRESS
218'19864 INKJET GARTRIDGES
21858270 APPT DIARY. BINDERS
OOO25O DEL-BAC SALES LIMITED
197't27 SUPPLIES
OOO255 DEREHAM FORGE
29357 CUSTOM STAMP
000001 DPoc
006 POSTAGE
OOO272 DYNAMIC FLUID PRODUCTS INC
183.08
587.88
587.88
150.01 005901
158.07 005901
199.00
106.90
308.08
't99.00 005902
00s903
005904
005906
005907
106.90
1,050.00
t-87013-0
l-87046-0
l-87047-0
OOO274 E.L.M. CHAPTER
2009 membership
0112212009
0'v23t2009
0112612009
OOO283 ED MATTHEWSCARPENTRY
010117
OOO322 EVANS UTILITY
Cheque Amount -
2OO9 MEMBERSHIP 0112612009 r
Cheque Amount -
REPAIRS IN EDISON MUSEUM O1I2OI2OO9 I
242.42
140.00
140.00
945.00
Cheque Amount -945.00
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 146 of 335
0000132587 NUTS, BOLTS, GASKETS 0112012009 I 485.24 005908
2008.08.19 6.3 9050
OOO334 FASTENAL CANADA
ONTIS2385O PARTS
ONTIS23968 BOLTS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112912009
0112912009 10:124M
Cheque Amount - 485.24
0112212009 I 41.73 005909
0112812009 I 105.49 005909
Cheque Amount - 147.22
OOO357 G& K SERVICES CANADA INC
1518366721 SHOP TOWELS, FLOOR MATS O1t22l2o19 I 207.88 005910
Cheoue Amount - 207.88
001328 H|-TECH CONTROLS (LONDON)
go42 CAL|BRAT|ON OF SEWAGE FLOWT 01t22t2009 I 589.01 005911
Cheque Amount - 589.01
OOO427 HYDRO ONE NETWORKS INC
Jan50221-05009 UTILITIES - SEWER PLANT 0111912009 I 6,087.28 005912
Cheque Amount - 6,087.28
000217 tBtGROUP
203378 CONSULTING FEES 1213112008 I 541.28 005913
Cheque Amount - 541'28
OOO525 LAEMERS EXCAVATING
Iogs CLEAN UP LOGS 0111912009 I 598.50 005914
Cheque Amount- 598.50
00061O MINISTER OF FINANCE
6683 FIRE COLLEGE 1oto7t20o8 I 65.00 005915
Cheoue Amount - 65.00
000633 NATURAL RESOURCE GAS LIMITED
Jan F19290-01 UTILITIES - EDISON MUSEUM 0112212009 I 459'89 005916
Jan F20600-01 uTlLlTlEs - v.c.c. 01t2212009 I 45.47 005916
Jan F26864-01 UTILITIES - PUMP#6 0112212009 I 14.79 005916
Jan G06210-01 UTILITIES - PB LIBRARY 0112312009 I 249.82 005916
Jan G06305-01 UTILITIES - MARINE MUSEUM O1l23l2OOg I 6s4.71 005916
Jan G06307-01 UTILITIES - PB FIREHALL O1t23l2OOg I 745.44 005916
Jan G15700-01 UTILITIES - PB OPP 0112312009 I 13.08 005916
Jan G40407-01 UTILITIES - PB GARAGE 01t2312009 I 583.86 005916
JanE12378-01 UTILITIES - FIREHALL 01122t2009 I 1,532.39 005916
JanE14212-01 UTILITIES - MED BLDG 0112212009 I 487.55 005916
JanE22380-01 UTILITIES - PUMP#s o1l22l2oo9 I 18.24 005916
JanE24200-01 UTILITIES - S.C.C. 0112212009 I 1,144.30 005916
JanE45407-01 UTILITIES - OFFICE 0112212009 I 747.54 005916
Page 2
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 147 of 335
2008.08.r9 6.3 9050
JanE4540$01
JanE454l041
JanE51600{1
0066't21 1
OOO814 SIFTO CANADA INC
72120581
72l209ei8
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0'112912009
O1l29l20}g 10:124M
UTILITIES - PUMP#2
UTILITIES - LIBRARY
UTILITIES - GARAGE
415.12 005916
't81.80 005916
2,891.11 005916
OOO733 R&RREFRIGERATION
2709 ECONOMIZER DAMPER
OOO734 R.A PILKEY
15083 LINE SWITCH
OOO795 SANDRAMAERTENS
postage POSTAGE
000796 SANDS CANADA INC./ANGUS
Cheque Amount-
ü/2?12009 I
10,r89.1 r
252.00 005917
Cheque Amount -
01121f2009 I
252.00
292.71 005918
Gheque Amount -
01t23t2009 I
292.71
13.41 00591 I
005920
005921
005921
005922
005923
005924
005925
005926
005927
Cheque Amount -
01t22t2009 I
13.41
108.42LATEX GLOVES
Cheque Amount -
BULK HIGHWAY COARSE O1I19I2OO9
BULK HIGHWAYCOARSE O1I2OI2OO9
108.42
5,144.25
7,197.92
OOO832 SPRIETASSOCIATES
O9.OO14 RICHMOND OUTLET DRAIN
000846 SToKES
00081534
001477 TENCOONTARTO
111887
MENS GOLD WATCH
TIS INDUSTRIAL SALES LTD.
00200276 PARTS
OOO913 TOWNSHIP OF MAI-AHIDE
08-344 INFO TECH - PST CHARGE
001324 UNDERHILLBROS
87'142 SNOWPLOWNG
Cheque Amount -
01t27t2009 r
12,342.17
5,679.07
Gheque Amount -
0112012009 I
5,679.07
231.87
Cheque Amount -
01t21t2009 I
231.87
1,121.68
Gheque Amount -
01t22t2009 r
1,121.68
91.59
Cheque Amount -
1213112008 I
91.59
318.80
Cheque Amount -
01t1312009 r
318.80
346.50
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 148 of 335
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112912009
0'112912009 10:124M
0111412009 I
01t1812009 I
0'U20t2009 r
188.37 005927
425.25 005927
't94.67 005927
Cheque Amount -1.154.79
Cheque Run Total -
Page
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 149 of 335
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 150 of 335
80RW I.IUNICIPALITy OF BAYHAí
TOT PACKETS
PAYRODAILY
ANALYSTS OF
T TEI,I
SALARIED T{ORKPAYS
PAY ADVICE FOLÐ
ADP CANADALL TECHNOLOGIEUPDATE REPORTCO}IPANY TOTALS
ADJUST - CR CURRENT TOTAL
I ,397 .5t
1,82I.98
4,588.9?
985.56
16,793.77
35,704 .69
50.00
35 ,754 .69
5?,54A.46
188.I0
9.4L
52,745.97
SERVICE CHARGES
RUN: JAN 27 2OO9 N0: DPAGE: 704GST REG: 100057413 Rt0004
COi'|PÀNY PAGE: 3
DEBIT DATE: JAN ?8, 2009
DATE 0F PAY: JAN 50 , 2OO9
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
'{B
HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
CURRENT
9,397.5I
r,821,98
4,588.92
985.36
!6.793.77
35,704 .69
50.00
35,754.69
52,54A.46
188.10
9.4L
52 ,745.97
ADJUST - DR YTD ADJUST
CHARGE ITEII
28.88 H0URLY t¡IORKPAYS
6. OO COURIER FEE
YTD TOTAL
24,337 .L2 FEDL TAX
NR TAX
PROV TAX
5,504.0I EI CoNT
QPIP
15,838.40 CAN PEN
QC PEN
QC HSF
2,975.?6 0N EHT
I1B HET
NL HAPSET
50,654.79 TOT STATS
CHEQUES
LO7 ,52L.36 DEPoSITS
US DEPS
I5O. OO DED DEPS
LO7 ,67L.36 TOT NPAY
RRSP
RTI
I58,326.I5 TOT PAYROL
4L8.24 SERV CHRG
20.9? GST
PST
I58,765.31 GRAND TOT
ITEII UNITS
CO-YE RUN 2
PAYROLL RUNS 1
YE ADJUSTS ?
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CHARGE
60.00
46,00
.50
UNITS
19
30
UN ITS
ll
3
CHARGE
t6.72
30.00
RUN DATE
JAN 26 2009
THE ABOVE
ITEI.I
CO-YE RUN
I88.10
5?'745.97 DEBIT lNFOR}IATI0N: 005 05102 1011923
ANALYSIS INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES,/ITEI.IS
UNITS CHARGE RUN DATE ITE]I UNITS
I 30.00 JAN 23 2009 Co-YE RUN t
CHARGE
30.00
Cheque Register being Cheques #5805 to Cheque #5928 inclusiv...
Page 151 of 335
Page 152 of 335
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Investments 2008
DATE: February 2,2009
FILE: F03.08
NUMBERz F2009-07
Background Comments
Investments have increased by almost $800,000 during 2008. Some adjustments were
made during the year to more appropriately reflect the source of funds and types of
reserves being held. One of these adjustments was to the Edison investment account
which had also held some general funds. A transfer of funds within the accounts resulted
in the rate of return for the Edison funds being artificially low. An entry within the books
and records of the municipality has been made to compensate for this loss, which more
accurately belongs to the general reserves.
Additional transfers will be made into and out of various investments in the next couple
of months; in particular, sewer reserves are increasing, the infrastructure grant needs to be
invested and funds withdrawn from the MTO grant for Light Line.
Recommendation:
THAT Staff Report F2009-07 be receivedfor ínformatìon.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel. Treasurer
Staff Report F2009-07 regarding Investments 2008. File: F0...
Page 153 of 335
Municipality of Bayham
lnvestment Report
2008
Reserve
Parks
Development Charges
Subdivision Dep:Gilvesy
Eden Cemetery
Edison Museum
General
MTO Road Grant
OMPF
Sewer
213,933.89
525.740.00
409.335.42
389,689.93 50,000.00
Opening
Balance
63,973.39
14,043.23
11,056.24
22,155.83
350,833.74
Capital
Change
-13,933.89
21,213.13
Year-End
Balance
52,262.19
14,677.91
21,904.00
11,534.52
22,695.12
589,037.55
537,042.21
427,197.03
458,068.75
2,222.69
634.68
690.87
478.28
539.29
24,269.92
11,302.21
17,861.61
18,378.82
Annualized
Rate of
Return
4.44%
4.52o/o
4.34o/o
4.33%
2.43%
4.30%
4.30%
4.360/o
4.72%
Gan
General deposit Feb 2, 2008
Park transfer to General Feb 2, 2008
Subdivision deposit invested March 25,2008.
MTO Road Grant invested July 2,2008.
Sewer deposit invested August 12,2008
excel/council/2008 I nvestment report.xls
27t01t2009
Staff Report F2009-07 regarding Investments 2008. File: F0...
Page 154 of 335
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Annual Building Report
DATE: February 2,2009
FILE: F03
NUMBER: F2009-08
Background Comments
Under the Ontario Building Code Act, each municipalþ is required to report to its'
council on the financial results of the building department. The detailed financial report
is attached.
This is the first year the building department has generated a surplus. This is due to an
increase in new construction over the past year. It has been council's position in the past
to have the tax levy fund any shortfall within the building department. Therefore, it is
recommended that the 2008 surplus within the department be allocated to offset the tax
levy/previous years' shortfalls by leaving the funds in the general surplus/deficit of the
municipality.
Recommendation:
THAT StaîÍReport F2009-08 be receivedfor informatíon.
Respectfu lly submitted,
Suzanna Dieleman Mantel. Treasurer inistrator
Staff Report F2009-08 regarding Annual Building Report. Fil...
Page 155 of 335
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2008 - From Period 1 To Period 12 Ending DEC 31 ,2008
O2tO2l20Og 9:074M
2007 Year Total 2008 Year To Date
ActualAccount Descriotion Budget Pct Used Total Budget
Fund: 0'l General
Category: 2???
2O4O PROTECTIVE INSPECTION & CONTRO
Revenue
01 -2040-4130 Building Permits
01-20404140 Septic System Permits & PDC's
01 -2040-4'1 50 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01-2040-51 10 Statutory Benefits
0'l -2040-5120 Non-Statutory Benefits
01-2040-5170 Supplies
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01 -2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01-2040-5450 Contract Services
01-2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
81,750.00
7,575.00
125.00
136.25 60.000.00
't08.21 7.000.00
41.67 300.00
89,450 00 132.9',t 67.300.00
59,507.58
4,934.02
8,966.53
1,006.79
138.00
0.00
699.52
1,402.70
889.00
737.90
589.1 6
1 ,1 63.33
780.30
688.71
199.92
1,236.00
2,600.00
't02.74
77.46
1 03.1 8
11't.87
138.00
0.00
174.88
140.27
100.00
29.52
23.57
50.58
0.00
127.54
13.33
0.00
100.00
57,920.00
6,370.00
8,690.00
900.00
100.00
200.00
400.00
1,000.00
889.00
2,500.00
2,500.00
2,300.00
0.00
540.00
1,500.00
0.00
2,600.00
85,539.46 96.75 88,409.00
3,910.54 (18.53) (21,109.00)
3,910.54 (18.53) (21,109.00)
Page
Staff Report F2009-08 regarding Annual Building Report. Fil...
Page 156 of 335
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Stewardship Ontario
DATE: February 2,2009
FILE: Fll
NUMBER: F2009-09
Background
The Ministry of the Environment, through Waste Diversion Ontario, established waste
management requirements for hazardous waste and a funding program is now available
under Stewardship Ontario.
Discussion
The municipalþ has the opportunity to receive funding to assist in financing the cost of
collecting and disposing of hazardous waste. The collection of hazardous waste is a
service already provided by the municipality each spring. The level of funding that will
be available has not yet been determined and is somewhat conditional on the number of
municipalities participating and the extent of the hazardous waste programs being
offered.
As part of the funding requirements, the municipality must enter into an agreement with
Stewardship Ontario.
Recommendation
That by-law 20089-012 being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Stewardship Ontario for the provision of
funding for hazardous waste management.
Respectfu lly submitted,
Dieleman Mantel, Treasurer
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 157 of 335
THE CORPORATION OF TIIE
MUMCIPALITY OF BAYHAM
BY-LAWNO.2009-012
A BY-LA\il TO AUTIIORIZETHE EXECUTION
OF AII AGREEMENT BETWEEN
TIIE MTJNICIPALITY OF BAYHAM
A¡II)
STEWARDSHIP ONTARIO
FOR THE PROYISION OF' F'I]NDING
r.OR HAZARDOUS WASTE MANAGEMENT
WHEREAS by letter received by Waste Diversion Ontario on December 12,2006, the Minister
of the Environment for the Province of Ontario required Waste Diversion Ontario to develop a
waste diversion program for municipal hazardous or special waste and that Stewardship Ontario
act as the Industry Funding Organization for the program;
AltD \ryIIEREAS the Municipality of Bayham operates a municipal hazardous or special waste
collection annually;
A¡tD WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for provision of funding for haz¿rdous waste management.
THEREX'ORJ THE COTJNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Treasruer be and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and forming part of this by-law between the
Municipalþ of Bayham and Stewardship Ontario for the provision of funding for
hazardous waste management.
2. TIIÄT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND X'INALLY PASSED THIS 5th DAY
OF'X'EBRUARY 2009.
MAYOR CLERK
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 158 of 335
SCHEDULE 'A' TO BY-LA$/ 2OO9-OI2
MT]NICIP AL IJAZARDOUS OR SPECIAL WASTE
MANAGEMENT SHARED RESPONSIBILITY AGREEMENT
THIS AGREEMENT made in duplicate is effective as of the 5th day of February,2009.
BETWEEN:
STEWARDSHIP ONTARIO
(hereinafter referred to as r6Stewardship Ontariot')
-and-
MUNICIPALITY OF BAYHAM
(hereinafter referred to as the 'rMunicipality") [If not o
municipality, the name of the entity will be used, e.g. Eastern
W'aste Services BoardJ
(hereinafter referred to as the "Parties" or singularly as a "Party")
IWHEREAS:
A. By letter received by V/aste Diversion Ontario on December 12,2006, the
Minister of the Environment for the Province of Ontario required V/aste Diversion Ontario to
develop a waste diversion program for municipal hazañous or special waste and that
Stewardship Ontario act as the Industry Funding Organization for the program, which
requirement was made pursuant to subsection23(l) of the lV'aste Diversion Act 2002 (Ontario);
B. Stewardship Ontario, at the direction of and in cooperation with Waste
Diversion Ontario, developed a municipal hazardous or special waste program plan, which was
approved for implementation by the Minister of the Environment for the Province of Ontario by
letter dated February 19,2008;
C. The municipal hazañous or special waste program plan provides, inter
alia,for Stewardship Ontario to anange for the management of municipalhazardous and special
waste which has been collected by municipalities and other collection systems in the Province of
Ontario.
NO\il THEREFORE in consideration of the premises and mutual agreements
contained herein and subject to the terms and conditions hereinafter set forth, the Parties
covenant and agree as follows:
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 159 of 335
SCHEDULE'A' TO BY-LAW 2OO9-OI2
1.0 Definitionsandlnterpretation
1.1 Terms beginning with capital letters and used herein without definition shall have the
meanings given to them in either the Waste Diversion Act 2002 (Ontario) or the
Municipal Act, 2001(Ontario), as the case may be unless otherwise specified.
1.2 In this Agreement:
(a) 3'^ct') means the úTaste Diversion Act, 2002 (Ontario), as amended;
(b) 66Agreement" means this Agreement and includes all schedules and amendments
thereto;
(c) r'Bank of Canada Rate" means the floating annual rate of interest published from
day to day in the GLOBE and MAIL Report on Business in its "Money Rates"
column as the "Bank of Canada Overnight Rate". Should such publication not
continue to publish the Bank of Canada Overnight Rate or a substitute rate, then
Stewardship Ontario will select a comparable announced rate.
(d) "Business Day" means Monday through Friday, excluding statutory holidays and
any other day that the Government of Ontario has elected to be closed for business;
(e) r6Certificate of Approyal" means a legal instrument issued by the Director of the
Environmental Assessment and Approvals Branch of the Ministry of the
Environment of Ontario pursuant Section 27 to the Environmental Protectíon Act
(Ontario);
(Ð '6Collection Services" means all the activities, including those conducted at
Depots and Events operated by or on behalf of the Municipality for the purpose of
receiving, classifying and storing MHSV/ including the manifesting of the MHSW
after the MHSW is loaded into the transportation vehicle prior to transportation
away from the Depot or Event, but not including Value-Added Collection Services;
(g) r'Commencement Datet'means July l, 2008;
(h) "Depot" means a collection facility/location, at an address for which a Certicate of
Approval has been issued, for receiving MHSV/ from the public and/or Exempt
Small Quantity IC&I Generators within the Municipality's service area;
(Ð r'Event" means a one-day or other mobile collection event conducted to receive
MHSW from the public and/or Exempt Small Quantity IC&I Generators operated
for or on behalf of a Municipality;
(j) '(Exempt Small Quantity IC&I Generator" or ¡rExempt SQG" means a
business that is not required to submit a Generator Registration Report with respect
to MHSV/ under subsection 18 (1) of Regulation 347, made under the
Environmental Protection Act (Ontario), as amended from time to time, and
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 160 of 335
SCHEDULE'A' TO BY-LAW 2OO9-OI2
generates MHSV/ and that does not generate more than 100 kilograms per month
of MHSW;
(k) r'Generator" means the operator of a waste generation facility;
(l) "Manifesting" means those activities associated with preparing a manifest for
Post-Collection Services in accordance with Regulation 347 made under the
Environmental P rotection Act (Ontario);
(m) T6MFIPPA" means the Municipal Freedom of Information and Protection of
Privacy Act. R.S.O. 1990, c. M.56, as amended from time to time.
(n) "Municipal Hazardous or Special Waste" or (MHSW" means waste materials
defined under Ontario Regulation 542106 and includes both Municipal Hazardous
and Special Waste as defined therein.
(o) "Municipal Hazardous or Special Waste Program Plan" or ('MHSW Program
Plant' means the waste diversion program approved by the Minister of the
Environment on February 19,2008, pursuant to section 26 of the Act, and any
amendments thereto;
(p) *MHSW Services" means Collection Services and Post-Collection Services for
Phase I MHSW;
(Ð "Minister" means the Minister of the Environment for the Province of Ontario;
G) "Minister's Program Request Letter" means the Minister's letter to Waste
Diversion Ontario received on December 12,2006 requesting a waste diversion
program for MHSW and directing Stewardship Ontario to act as the Industry
Funding Organization;
(s) "Phase 1 MHSW" means MHSV/ designated as such in the Minister's Program
Request Letter and further defined inthe MHSV/ Program Plan;
(t) "Post-Collection Services" means activities relating to the management of MHSV/
after the point of Manifesting, including but not limited to transportation of waste
from collection facilities, processing, recycling, and disposal of waste and other
waste management activities;
(u) "Seryice Provider" means a third party that provides services to the Municipality
in relation to the MHSV/ Services;
(v) "Service Provider Contract" means the contract between the Municipality and
the Service Provider pursuant to which the Service Provider provides some or all of
the MHSW Services of the Municipalþ;
(w) "Stewards" means the persons or companies obligated by Stewardship Ontario to
pay fees under the MunicipalHazardous or Special'Waste Program Plan;
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 161 of 335
SCHEDULE 'A' TO BY-LAV/ 2OO9-OI2
2.0
(x) "Value-Added Collection Services" means additional procedures listed in
Schedule D which the Municipality has agreed to perform at the time of providing
Collection Services, at the request of Stewardship Ontario;
(y) "'Waste Diversion Program" means a program refened to in Sections 23 and 25
of the Act.
1.3 In this Agreement,
(a) 'Words denoting the singular include the plural and vice versa and words denoting
any gender include all genders;
(b) The word "including" or "includes" shall mean "including [or includes] without
limitation";
(c) Any reference to a statute shall mean the statute in force as of the date of this
Agreement, together with all regulations promulgated thereunder, as the same may
be amended, re-enacted, consolidated and/or replaced, from time to time, and any
successor statute thereto, unless otherwise expressly provided;
(d) When calculating the period of time within which or following which any act is to
be done or step taken, the date which is the reference day in calculating such period
shall be excluded; if the last day of such period is not a Business Day, the period
shall end on the next Business Day;
(e) All dollar amounts are expressed in Canadian dollars;
(Ð Any tender of notices or documents under this Agreement shall be made upon the
relevant party atthe address set out in Section 12.0;
(g) The division of this Agreement into separate sections and subsections, and the
insertion ofheadings are for convenience ofreference only and shall not affect the
construction or interpretation of this Agreement; and
(h) Except as specifically dehned or provided for in this Agreement, words and
abbreviations which have well known or trade meanings are used in accordance
with their recognized meanings.
1.4 The Parties acknowledge that the recitals to this Agreement are true and correct.
Term of Agreement and Amendment
2.1 The term of this Agreement shall commence as of the Commencement Date and shall
remain in effect until three (3) years after that date unless terminated earlier in
accordance with Section 14.0 of this Agreement or amended in accordance with
Subsection 2.2. TIns Agreement shall automatically renew for up to two further one
(1) year terms, unless either party notifres the other at least ninety (90) days in
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 162 of 335
SCHEDULE'A' TO BY.LAW 2OO9-OI2
advance of any renewal term commencement date that the Agreement shall not be
renewed.
Subject to hereinafter provided, this Agreement constitutes the entire agreement
between the Parties with respect to the subject matter hereot and contains all of the
representations and warranties, covenants and agreements of the respective Parties
and may not be amended or modified except by an instrument executed by all of the
Parties hereto.
The Parties recognize that there may be changes to the MHSW Prognm Plan, in
which event, the Parties will, if necessary, amend this Agreement.
3.0 The Municipality's Current MHSW Services Information
3.1 The Municipality represents that Schedule A is a complete description of all MHSW
Services that a¡e provided by the Municipalþ as of the date referenced therein. The
Municipality shall supply copies of all relevant Certificates of Approval and any
amendments thereto to Stewardship Ontario, upon request. The Municipalþ shall
notiff Stewardship Ontario when any Certificates of Approval included in Schedule
A are replaced or amended.
3.2 Should the Municipality plan to change the MHSW Services it provides, the
Municipality shall notiff Stewardship Ontario:
(a) at least six (6) months in advance of the date on which MHSW Services will be
decreased; or
(b) as soon as practicable in advance of the date on which MHSV/ Services will
otherwise be changed or increased
and such notice shall include a revised Schedule A which will replace the previous
Schedule A forming part of this Agreement.
3.3 Should changes occur to the MHSW Services provided by the Municipalþ which are
outside of the Municipality's control, the Municipality shall notifr Stewardship
Ontario as soon as practicable of those changes and such notice shall include a
revised Schedule A which will replace the previous Schedule A forming part of this
Agreement.
4.0 MHSW Service Provider Information and Contracts
4.1 The Municipality represents that Schedule B is a complete description of all contracts
to which the Municipalþ is a parry at the time of signing this Agreement for the
provision of any MHSW Services and which may continue to be or will be in force
during any part of the term of this Agreement. The Municipality shall supply copies
2.2
2.3
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 163 of 335
SCHEDULE 'A' TO BY-LAV/ 2OO9-OI2
of any such contracts to Stewardship Ontario upon request subject to the provisions of
MFIPPA.
4.2 The Municipality shall not, during the term of this Agreement, amend, enterinto or
extend any contracts for MHSV/ Services which are inconsistent with the terms of
this Agreement, or without the consent of Stewardship Ontario, which consent shall
not unreasonably be withheld. Stewardship Ontario shall be deemed to have given its
consent, unless, within fifteen (15) days following receipt of a request for consent,
Stewardship Ontario has notified the Municipality that it is withholding its consent
along with the reasons therefor. Upon amendment or execution of any such contracts,
the Municipality shall deliver to Stewardship Ontario a revised Schedule B which
will replace the previous Schedule B forming part of this Agreement.
4.3 The Municipality shall, subject to the obligations of the Municipalþ under the
Service Provider Contracts identified in Schedule B, cany out those actions described
in Schedule C with respect to the provision of MHSW Services, including:
(a) Amendments to Service Provider Contracts requiring separate pricing for Phase I
MHSW Post-Collection Services or Value-Added Collection Services;
(b) Amendments to Service Provider Contracts pursuant to section 9.3;
(c) Early termination or partial termination of certain Service Provider Contracts if the
agreement permits termination and where the Municipality and Stewardship
Ontario agree that such termination or partial termination should take place in order
to achieve the objectives of the MHSW Program Plan; and
(d) Tendering processes conducted jointly by Stewardship Ontario and the
Municipality, or separately by Stewardship Ontario or the Municipalþ for future
Service Provider Contracts.
4.4 Nothing in this Agreement is intended to interfere with the Municipality's contractual
relations with Service Providers.
5.0 Changes and Enhancements to the Municipality's MHSW Services
5.1 The Parties shall work cooperatively to improve the MHSW Services of the
Municipality consistent with the MHSV/ Program Plan.
5.2 The Parties represent that Schedule D is a complete description of the changes and
improvements to the MSHW Services of the Municipalif, âS well as the respective
commitments of Stewardship Ontario and the Municipality to achieve those changes
and improvements, for the time period specified therein.
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 164 of 335
SCHEDULE 'A' TO BY-LAW 2OO9.OI2
6.0 Promotion and Education
6.1 The Parties represent that Schedule E sets forth the roles and responsibilities of each
with respect to promotion and education for MHSW Services.
7.0 FinancialArrangements
7.1 The Municipality shall submit invoices on a quarterly basis for reimbursable MHSW
Services and payment shall be made by Stewardship Ontario to the Municipality in
accordance with the provisions of this agreement, including Schedule F.
Invoices shall be paid by Stewardship Ontario within thirty (30) days of the date of
receipt of the invoice by Stewardship Ontario provided that such invoices are proper,
accurate, and not in dispute. Interest shall apply to any amounts unpaid within fifly
(50) days of the date of receþ of the invoice by Stewardship Ontario at the Bank of
Canada Rate plus 2Yoper annum
The Parties represent that Section 7.0, together with Schedule F, sets forth all
requirements for allowable reimbursement by Stewardship Ontario for MHSV/
Services provided by Municipalities.
8.0 Reporting
8.1 The Municipality shall keep proper books and records in respect of MHSW Services
for which the Municipality is reimbursed by Stewardship Ontario in accordance with
good business practices and generally approved accounting procedures. These records
shall be available at all reasonable times for examination or audit by Stewardship
Ontario.
8.2 The Municipality shall provide Stewardship Ontario, or such other parties as
Stewardship Ontario shall direct, with all the necessary information and reports
relating to the collection and management of MHSW, as reasonably required by
Stewardship Ontario in support of any claim by the Municipality for reimbursement
of expenses pursuant to this Agreement or for purpose of improving MHSW services,
including:
(a) Quarterly reports: The Municipality, on a quarterly basis, shall provide
Stewardship Ontario with information with respect to the following:
(Ð Summaries of all manifests (for products requiring Manifesting) and other
shipping documents (for products not requiring Manifesting) prepared by
the Municipalþ or a Service Provider;
(iÐ Quantities and type of Phase I MHSV/ managed by the Municipalþ for
Value-Added Collection Services, including, where reasonably available:
7.2
7.3
Staff Report F2009-09 regarding Stewardship Ontario. File: ...
Page 165 of 335
SCHEDULE 'A' TO BY-LAW 2OO9-OI2
(b)
(Ð Number of drums of bulked products;
(B) Weight or volume of containers remaining after bulking;
(C) Weight or volume of crushed oil filters;
(D) Reuse quantities; and
(E) PCB testing;
(iiÐ Information regarding use of Collection Services, including the number of
users and category ofusers;
(iv) Information regarding services for Exempt SQGs; and
(v) Information regarding disposition of MHSW;
Annual reports: Upon reasonable request, the Municipality shall report or provide a
copy of the part of the Municipalþ's Annual Report to the Ministry relating to
MHSW for the preceding year;
User and other surveys: The Municipality agrees, as a Value-Added Collection
Service, to gather information for studies or surveys required by Stewardship
Ontario for the pulpose of improving the MHSV/ Program Plan;
The Municipality shall submit the reports required under this section in the manner
and formats stipulated by Stewardship Ontario; and
The Municipality shall keep and preserve throughout the term of this Agreement,
and for a period of not less than twenty-four (24) months thereafter, all records,
documents, and information relating to this Agreement.
(c)
(d)
(e)
9.0 Regulatory and Compliance
Title to products: The Municipality shall have title to all MHSW from the time when
the Municipality accepts the MHSW unless and until the point in time that title has
transferred to a Service Provider or other person. At no time will Stewardship Ontario
have title to MHSV/ unless handled directly by Stewardship Ontario employees.
Regulatory compliance: In performing its obligations under this Agreement, the
Municipality shall obtain all permits, licenses, authonzations, and approvals required
by law and observe and comply with all applicable laws, including any Certificates of
Approval issued to the Municipalþ. The Municipality shall comply with all
applicable laws, regulations and safety guidelines relating to the MHSW Program
Plan and assist Stewardship Ontario, as required, in providing information and reports
to satisfr regulatory and reporting requirements relating to the MHSW Program Plan.
The Municipality shall take all reasonable steps to ensure any Service Providers meet
the same requirements.
9.1
9.2
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SCHEDULE'A' TO BY-LAW 2OO9-OI2
Program standards: Stewardship Ontario may develop, in consultation with
participating municipalities, and revise from time to time standards or guidelines with
respect to MSHW Services, in which case Stewardship Ontario shall provide copies
of such standards to the Municipality. The Municipality shall comply, and shall use
its best efforts to cause its Service Providers to comply, with any such standards or
guidelines. Stewardship Ontario shall be responsible for any additional Phase 1
MHSW Post-Collection Services costs incurred by the Municipality for Post-
Collection Services that meet any standards or guidelines revised by Stewardship
Ontario after the effective date of this Agreement. Schedule F shall be amended to
reflect any additional Phase 1 MHSV/ Post-Collection Services costs related to any
such revised standards or guidelines.
Site visits and audits: Upon reasonable notice, Stewardship Ontario or its agent shall
have the right to enter upon any facilþ utilized by the Municipality for the MHSW
Program Plan for the purpose of conducting inspections or compliance audits. The
Municipality shall take all reasonable steps to ensure that Stewardship Ontario has the
same rights in respect of any Service Provider used by the Municipality. Stewardship
Ontario or its agent shall be accompanied by a representative of the Municipality for
any such visits or audits. Information obtained by Stewardship Ontario pursuant to
such inspections and audits shall be only be used for the purposes of this Agreement.
10.0 Indemnity and Insurance
10.1 Indemnity: Each party (the "Indemniffing Party") hereby indemnifies and saves
harmless the other party (the "Indemnified Party"), its directors, offtcers, contractors,
employees and agents, from and against any and all manner of actions or causes of
actions, damages (but not including consequential damages), costs, loss or expenses
of whatever kind (including related legal fees on a full indemnity basis) which the
Indemnified Party, its directors, officers, contractors, employees and agents may
sustain, incur or be put to by reason of or directly or indirectly arising out of any
wilful misconduct or negligence of the Indemniffing Party or any person for whom
the Indemniffing Party is, at law, responsible, in relation to matters arising out of this
Agreement.
70.2 The Municipality shall, during the term of the Agreement, self-insure, maintain at its
expense and/or require its Service Provider to maintain at either the Municipalþ's or
Service Provider's expense Comprehensive General Liability coverage with limits of
not less than $5,000,000 (five million dollars) per occuffence. For clarity, only the
Municipality can selÊinsure.
10.3 The Comprehensive General Liability policy of insurance referred to in this section
shall include Stewardship Ontario as an additional insured for acts committed by the
named insured
10.4 Unless the Municipality wholly self-insures, the Municipality shall deliver a copy of
Certificate(s) of Insurance maintained by the Municipalþ or a Service Provider
9.3
9.4
9
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SCIIEDULE'A' TO BY-LAV/ 2OO9-OI2
pursuant to this Agreement, upon the effective date of this Agreement, and annually
upon renewal of the Municipality or Service Provider's insurance, naming
Stewardship Ontario as an Additional Insured with the following language:
"Stewardship Ontario and its affrliated entities, officers, partners,
directors, employees, representatives and agents are included as
Additional Insureds for Comprehensive General Liability. Such coverage
is primary and non-contributing."
10.5 The Certificate(s) of Insurance, referred to in subsection 10.4, must also provide that
the Municipality shall provide Stewardship Ontario with thirty (30) days advance
written notice of cancellation, termination, non-renewal or material change.
11.0 Assignment
l1.l The Municipality shall not subcontract or assign any of its rights or obligations under
this Agreement or any part thereof without the prior written consent of Stewardship
Ontario, which consent shall not unreasonably be withheld.
ll.2 Notwithstanding subsection 11.1, the Municipality may assign any of its rights or
obligations under this Agreement or any partthereof without the prior written consent
of Stewardship Ontario :
(a) From a Lower-tier Municipality to an Upper-tier Municipality or vice versa;
(b) To a municipal service board pursuant to sections 194 to 202 of the Municipal Act,
2001, as amended; or
(c) To a municipal business corporation pursuant to section 203 of the Municipal Act,
2001, as amended.
12.0 Notices
Any notice, request, demand or other instrument or communication herein provided, permitted or
required to be given by either Stewardship Ontario or the Municipality shall be in writing and
sufüciently given if delivered personall¡ by facsimile transmission or other electronic means of
written communication tested prior to transmission to the extent such testing is available (unless
otherwise expressly provided herein) or if sent by registered mail to the following respective
address hereinafter set out, namely:
Notices to Stewardship Ontario shall be delivered to:
Joyce Barretto, CEO,
Stewardship Ontario
26 Wellington Street East
Toronto, ON M5E 1S2
l0
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
Facsimile: Fax: 4 1 6-59 4-3463
Email : jbanetto@stewardshipontario.ca
Notices to The Municipalþ shall be delivered to:
o Municipality of Bayham
o PO Box 160, 9344PlarkRoad
o Straffordville ON NOJ 1Y0
Attention: o Kyle Kruger, CMO
Facsimile: o 519-866-3884
Email:. kkruger@bayharr.on.ca
Any such notice if delivered personally, by facsimile transmission or by other electronic means
of written communication on a Business Day before 5 p.m. shall be conclusively deemed to have
been given on the day of personal delivery, or facsimile transmission or electronic
communication (and if after 5 p.m. E.T. the next following Business Day), or, if mailed as
aforesaid, shall be conclusively deemed to have been received on the fifth (5th) business day
following the day on which such notice is mailed as aforesaid (except during a postal strike in
which case such notice shall be delivered personally). Either party may, at any time, give written
notice to the other of any change of address of the party giving such notice and from and after
the giving of such notice the address therein specified shall (in the absence of knowledge to the
contrary) be deemed to be the address of such party for the giving of notices thereafter.
13.0 DisputeResolution
l3.l If any dispute arises between the Parties as to amounts payable by Stewardship
Ontario to the Municipality pursuant to this Agreement the Parties shall resolve the
dispute pursuant to the dispute resolution process established by Waste Diversion
Ontario, pursuant to section s(eXi) of the Act, as amended from time to time and
described on Waste Diversion Ontario' s website (http ://www.wdo.ca).
13.2 If any other dispute arises between the Parties out of this Agreement:
(a) The Parties shall attempt to resolve the dispute through designated representatives
from each of Stewardship Ontario and the Municipality within thirty (30) days
upon which written notice of the dispute was first given, or as otherwise agreed
upon;
(b) If the Parties are unable to resolve the dispute within the above period, the
Municipality and Stewardship Ontario shall, within thirty (30) days thereafter,
jointly select an arbitrator to arbitrate the dispute; and
11
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SCHEDULE 'A' TO BY.LAW 2OO9-OI2
(c)The arbitrator shall render a decision on the dispute and the award arising there
from, in accordance with the Arbitration Act (Ontario) or the Municipal
Arbitrations Act (Ontario), as applicable and as amended from time to time.
14.0 Termination
l4.l If, in the reasonable opinion of either pa.rty, there has been a breach of this Agreement
by the other party (the "defaulting party''), the Municipalþ or Stewardship Ontario
(the "party giving notice") may give the defaulting party written notice to remedy the
breach or default within sixty (60) days, failing which the Agreement may be
terminated. In the event that the remedy of such breach reasonably requires more than
sixty (60) days, the defaulting party shall so advise the party giving notice forthwith
and provide a revised timeline for remedying the breach. The party giving notice shall
notift the defaulting party in writing as to whether the revised time line is acceptable
and, if it is, the revised time line to remedy such breach will apply.
14.2 Notwithstanding subsection 14.1, the Municipality may terminate this Agreement
without cause upon delivery of six (6) months written notice to Stewardship Ontario.
14.3 Notwithstanding subsection 14.1, Stewardship Ontario may terminate this Agreement
immediatelyupon written notice to the Municipality if:
(a) The Municipalþ assigns or subcontracts any of its rights or obligations under this
Agreement or any part thereof except as expressly provided for herein; and
(b) A receiver or trustee is appointed for any part of the assets of Stewardship Ontario.
14.4 On the date of termination neither party shall have any obligations, financial or
otherwise, hereunder save and except for matters arising prior to termination, which
may involve obligations of the Parties after termination.
f5.0 GeneralProvisions
15.1 All of the terms, covenants, conditions and other provisions contained herein and all
of the obligations under or pursuant to this Agreement shall be binding upon and shall
enure to the benefit of the Parties hereto and their respective successors and permitted
assigns.
15.2 There are no representations, warranties, collateral agreements, or conditions
affecting this Agreement, other than those expressed in writing herein.
15.3 This Agreement shall be govemed by and construed in accordance with the laws of
the Province of Ontario.
T2
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
15.4 This Agreement may be executed in counterpart, the counterpart copies of this
Agreement together constituting a full, valid and binding Agreement among the
Parties hereto.
15.5 In the event that any provision of this Agreement is determined by a Court of
competent jurisdiction to be illegal or invalid or unenforceable for any reason
whatsoever, such provision shall be severed from this Agreement and will not affect
the legality or validity or enforceability of the remainder of this Agreement or any
other provision hereof.
15.6 The rights, remedies and privileges in this Agreement given to the Parties:
(a) are cumulative and any one or more may be exercised;
(b) are without prejudice to and are in addition to and apply notwithstanding any other
provisions in this Agreement; and
(c) are not and shall not be dependent or conditional upon, or in any way lessened,
restricted or affected by any other provisions of this Agreement.
15.7 No term, condition or provision hereof shall be or be deemed to have been waived by
Stewardship Ontario or the Municipality by reason of any act, forbearance,
indulgence, omission, or event.
15.8 Stewardship Ontario or the Municipality may, from time to time, waive the
performance of the other Party of any provision of this Agreement, either before or
after that performance is done, but a waiver is not effective or binding upon the Party
providing the waiver, unless it is in writing and signed by the Party providing the
waiver or under its authority, and does not limit or affect the Party providing the
waiver's right with respect to any other breach or non-performance, whether prior or
subsequent thereto.
15.9 Any Service Providers engaged by the Municipalþ to assist in providing MHSV/
Services shall be required by the Municipality to comply with and adhere to the terms
and conditions, as applicable, of this Agreement.
15.10 Each pafy shall perform the acts, execute and deliver the writings, and give the
assurances necessary from time to time to give fuIl effect to this Agreement.
15.11 This Agreement supersedes and replaces all oral and written communications
between the Parties relating to the subject matter of this Agteement.
I5.I2 Stewardship Ontario underst¿nds that if and whenever and to the extent that the
Municipality shall be prevented, delayed or restricted in whole or in part in the
fulfillment of any obligations under this Agreement by reason of strikes or work
stoppages, failure of any service or utilþ whether or not under the Municipality's
control, or by reason of any statute, law or regulation preventing, delaying or
restricting this fulfillment, or inability to obtain arLy permission from any
13
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SCHEDULE 'A' TO BY.LAV/ 2OO9-OI2
governmental or other body having jurisdiction, or any cause beyond the
Municipality's reasonable ability to control, the Municipality shall have no
responsibility or liability for any loss or damage sustained by the Stewardship Ontario
by reason thereof.
16.0 Signatures
IN WITNESS \ilIIEREOF the Parties hereto have executed this A$eement as of the date
stated in the Preamble to this Agreement.
STE\ilARDSHIP ONTARIO
Per:
Joyce Barretto, CEO
I/We have authority to bind Stewardship
Ontario
MUNICIPALITY OF BAYHAM
Per:
Name: Lynn Acre
Title:Mayor
Name: Lynda Millard
Title: Clerk
'We have authority to bind the municipality.
Per:
t4
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July 30,2008
rJ\Juty\l(rlvù L\,, rVrL¡¡lIrJrP<lI lvlltù YY I)UCllg\r ^9ùPvUùrr./rrrry ¡1Ërç\,[ruul
Schedule A - 2009 Services
Municipality Name: Municipality of Bavham
Address: PO Box 160,9344 Plank Road
City/Town: Straffordville Postal Code:N0J 1Y0
WDO Program Code:
Contact Person: Suzanna Dieleman Mantel Title: Treasurer
Phone: 519-866-5521 Ext. E-mail: smantel@bayham.on.ca-
MHSW Program Information
Population Served: 6750 Total Households Served: 2502
Households Served: Single Family Multi Family
By Curbside
By Depot
By Event Days 2478
Exempt Small Quantity Generators (Exempt SQG) Served: ! Yes X No
Service Area (as per C of A):_IVA
Program delivered by (may be shared): Municipality of Bayham-
Residential Program: [l Free to residents I charge residents (include fee schedule)
Exempt SQG Program: lFree to Exempt SQG ! charge to Exempt SQG
(include fee schedule)
24
15
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Schedules to Municipal MHSW Shared Responsibility Agreement
Table 1: 2009 Planned Permanent and Mobile Depot Operating Times
Depot Locations Operating
Days
Operation
Hours
Total Annual
Operating
Days
Permanent Mobile
Months
of
Operation
(a) Straffordville
Public Works Yard
Saturday
after May
long
weekend
9:00 am-
2:00 pm I
(b)
(c)
(d)
(e)
(Ð
(e)
(h)
(D
16
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schedules to Mumclpal MH¡iw uhared KesponsrDlllty Agreement
Tabte 222009 Planned Permanent and Mobile Depot Operational Activities
Depot Locations Reuse Activitv
Bulking
MHSW
(list)
Oil Filter
Compaction
PCB
Testing
Storage
Capacity Other
(a) Straffordville
Public Works
Yard
(b)
(c)
(d)
(e)
(Ð
(g)
(h)
(Ð
17
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Table 3: MHSW MOE Waste Classes Permitted at each Ilepot Location¡
MOE Waste Classes
(Ð
(Ð
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July 30,2008
ùvllçLlulçt LU rvrullr\,rPalt rvl[lù YY ùllallgll r\çòPUuJr.uruLJ r\Ërggursrrr
Schedule B: Contract(s) Summary
List all Contractors used for each depot location:
Depot Locations Collection Contractor Disposal Contractor (s) by
Waste Class
(a) Straffordville Public Works
Yard Clean Harbours Canada Inc Clean Harbours Canada Inc.
(b)
(c)
(d)
(e)
(Ð
(e)
(h)
(Ð
T9
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July 30, 2008
ùoneoules ro rvrumclpal rvlftù w ùnafec KesponslDillty Agreement
Contractor(s) Coordinates :
1. Contractor CompanyName: Clean Harbours Canada Inc
Address: 1829 Allanport Road City/Town: Thorold, Ontario
Postal Code: L2y 3V9
Contact Person;_þ4gþZgþlar Title:
Phone: 905-680-7600 E-mail:
Contract start date: Year-to-year basis Contract end date:
Contract extension : Yes/Ì.[o.
If Yes: possible extension period:
Termination provisions: Notice period:
! Yes: termination notice period:nNo
20
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.pan rvrnù YY ùu¿lfçu r\göpuuüruurLy frBrçç
MHSW Management Methods:
Please check off the MHSW Management Methods used by the contractors and
downstream processors your contractors use to manage the MHSW received.
Recycle Landf,rll Secure
Landfill
Fuel
Blending
Physical
Chemical
Treatment
Other:
Paints and coatings X
Solvent X
Solvent containers X
Oil Filters X
Oil Containers X
Single Use Dry
Cell Batteries
X
Antifreeze X
Antifreeze
Containers
X
Pressurized
Containers
X
Fertilizers,
Fungicides,
Herbicides,
Insecticides,
Pesticides
X
solids
X
liquids
Other: Inorganic
acids
X
Other: Inorganic
bases
X
2t
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Schedules to Municipal MHSW Sha¡ed Responsibility Agreement
Other: Inorganic
oxidizers
X
22
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Schedule C -
Actions Regarding Current And Future Service Provider Contracts
17.0 Modification of Existing Service Provider Contracts
l7.l The Municipality shall obtain the following amendments to its Service Provider
Contracts:
(a) Separate pricing for each of the following Phase I MHSW Post-Collection
Services
(Ð paints and coatings and the containers in which they are contained;
(iÐ solvents and the containers in which they are contained;
(iiÐ single use dry cell batteries;
(Ð pressurized containers, such as propane tanks and cylinders;
(v) fertilizers and the containers in which they are contained; and
(vÐ pesticides, fungicides, herbicides, insecticides and the containers in which
they are contained.
(b) Where existing Service Provider Contracts include the management of oil filters,
oil containers, antifreeze and antifreeze containers (collectively referred to as
"Automotive MHSW"), the Municipality agrees to take all reasonable steps to
remove Automotive MHSW Post-Collection Services from its existing contract,
enabling payment for such Automotive MHSV/ to be managed by Stewardship
Ontario through its Transport and Processing Incentive System.
(c) discontinue bulking of Phase I MHSV/ in accordance with Stewardship Ontario's
Municipal MHSW Standard as amended from time to time and available on
Stewardship Ontario's website
).
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¡icnedules to Mumclpal MHSW Shared Responsibility Agreement
Schedule D - Proposed Changes and Improvements To MHS\ry Service
[Note: modify paragraphs below as requiredJ
18.0 Expansion of MHSW Collection Services
18.1 The Municipality agrees to:
(a) extend existing depot days/hours as follows:
times, dates, locations)
(b) open new collection sites as follows:
(specify
(dates,
locations, MHSW qccepted, e.g. batteries and paint only)
(c) operate additional collection events as follows:
(dates, locations)
(d) accept MHSW from other municipalities as follows:
þrovide specifics including description of other municipalities, collection
locations, types of MHSII', other information)
19.0 Range of MHSW accepted
19.1 The Municipality agrees to expand the types of MHSW accepted in its MHSW
Collection Services as follows:
20.0 Accessibility to Collection Services
20.1 The Municipality agrees to take the following steps, including related amendments
for Certificate(s) of Approval (C of As), to make its Collection Services accessible to
more users as follows:
(a) acceptance of paint and batteries from Exempt SQG as follows:
(provide specifics including locations, types of
MHS Il/, o the r i nfor m at i o n)
21.0 Reuse Programs
2l.l The Municipalrty agrees to commence/expand the MSHV/ reuse program as follows:
24
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lP4r rvrnù w ùIrarsu Ã.Esp0[srDurry ¿l'gr9r
Schedule E
Roles & Responsibilities Regarding Promotion and Education
22.0 Local Promotion and Education Support
22.1 Stewardship Ontario shall provide funding in each year of the Agreement, as
described in Schedule F, to be used by the Municipality in support of local promotion
and education relating to MHSW, such as news releases, calendars, guides, flyers,
newsletters, media (i.e. print and/or electronic, e.g. radio), visits to schools,
community events.
22.2 The Municipality shall provide proof of these activities (including samples of
materials created), on an annual basis following each calendar year end, or otherwise
as Stewardship Ontario shall speciff.
23.0 Depot and Event Advertising
23.1 Stewardship Ontario shall schedule and pay directly for the costs of newspaper
advertising that are solely for Phase 1 MHSW for local depots or events of the
Municipality, provided that the Municipality submits aprior wriüen request. Any
such request shall be limited to a maximum of three local newspaper advertisements
per depot or for up to two (2) events.
23.2 Stewardship Ontario shall use a standard, reasonably sized, advertisement template
modified to include required information about depots or events or the Municipality
may, at its own cost, develop the advertisement design subject to the approval of
Stewardship Ontario.
24.0 MHS\il Provincial Promotion and Education
24.1 Stewardship Ontario shall provide promotion and education for the MHSW program
in accordance withthe MHSW Program Plan.
25
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Schedules to Municipal MHSV/ Shared Responsibility Agreement
Schedule F - Financial Arrangements
1. Reimbursable MHSW Services
1.1 The Parties shall perform the following tasks to enable the Municipality to submit an
invoice for reimbursable MHS'W Services as follows:
1.1.1 The Municipality must invoice Stewardship Ontario by submitting, on a quarterly
basis, the Municipal MHSV/ Report administered by WDO and submit an invoice
that includes the Municipal MHS\M Report Summary generated automatically upon
submission and referencing the purchase order number provided in the Summary.
1.1.2 In order to receive payment of any invoice submitted, the Municipality must provide
all of the information required by the Municipal MHSW Report.
2. Financial Arrangements for Promotion and Education
2.7 T\e Muricipality shall receive a share, as described in this Schedule F, of the $600,000
fund ("Local P&E Fund") provided by Stewardship Ontario for local promotion and
education activities (as described in Schedule E) for the period July l, 2008 to June 30,
2009.
2.2T}ire Local P&E Fund, less 10 Yo, shallbe distributed among municipalities entering into
MHSW program agreements with Stewardship Ontario by December 15, 2008. Any
reference to municipality or municipalities in this Schedule F includes local service
boards or other entities entering into MSHW Shared Responsibility Agreements with
Stewardship Ontario.
2.3 The Local P&E Fund shall be divided on a per household basis, subject to a minimum of
$1,000 per municipality.
2.4 Tenpercent of the Local P&E Fund shall be held in reserve to provide funding, at the
same rate per household (subject to the $1,000 minimum), for any MHSW programs
initiated by a municipality which begins an MHSW program between January 1 and June
30,2009, ("New 2009 Programs") provided that the Municipality enters into an
Agreement on or before June 30, 2009 andthe Municipality did not operate an MHSW
program in calendar year 2008. If the 10% reserve is not suffrcient to allow the same rate
to be paid to New 2009 Programs, then New 2009 Programs shall be limited to their
respective share of the amount available in the 1004 reserve.
2.5 Any unused balance of the 100/o reserve shall be distributed after June 30, 2009 on a per
household basis among all participating municipalities except those municipalities
subjectto the minimum $1,000 payment.
26
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2.6 Any municipality which operated an MHSW program in 2008 but does not enter into an
MHSW Shared Responsibility Agreement with Stewardship Ontario by December 15,
2008 shall not share in the Local P&E Fund which is allocated for the period July 1, 2008
to June 30,2009.
2.7 Municipalities receiving the minimum $1,000 amount shall be paid in one instalment at
the time of reimbursement to the municipality for the quarter ending December 31, 2008,
while municipalities receiving more than the minimum $1,000 shall be paid in two
instalments at the time of reimbursement to the municipality for each of the quarters
ending December 31, 2008 and June 30,2009.
2.8 The number of households shall be calculated using data obtained from the Municipal
Property Assessment Corporation or other data source as selected by Stewardship
Ontario. The household count shall include all municipalities that have entered into
MHSW shared responsibility agreements.
2.gPayments shall be made by Stewardship Ontario to the Municipality and it shall be the
responsibility of the Municipality to make any redistribution required among other
municipalities or entities utilizing the MHSW services provided by the Municipality.
27
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Page 186 of 335
q(h)
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Municipal Eco Challenge Fund
DATE: January 14,2009
FILE: Fll
NUMBER: F2009-04
Background
Last spring, staff applied to the Ministry of Energy for a grant from the Municipal Eco
Challenge Fund. This program is intended for improving energy efficiency within
municipal buildings and infrastructure. The municipality's application requested grants
to undertake energy audits/studies of three of our facilities - the Straffordville works
yard, the Straffordville Community Centre and the Sewage Treatment Plant. These
studies are required prior to accessing any fuither grants that may be available for retro-
flts, building improvements, etc.
Discussion
The audits were conducted by Stantec Consulting and their findings are included in the
attached report. Many of their recoÍìmendations are simple changes to our maintenance
programs at the facilities. Significant recommendations include upgrading the water
heater at the community centre, changing the primary heat source for the wastewater
treatment plant offrce/lab areas and upgrades at the public works building. Stantec
recontmends insulating and cladding the exterior of the building as well as upgrading one
of the heat sources for the original portion of the building.
These recommendations can be reviewed in detail within the report and individual
upgrades will be included in budget deliberations. There is the potential of receiving
additional MECF grant funding for some of these upgrades.
Recommendation
That the Energy Management Evaluation and Feasibility Study dated December 12,2008
and prepared by Stantec Consulting Ltd. be received
And that staff be directed to incorporate the relevant recommendations in the draft.2009
budget for council consideration.
Staff Report F2009-04 regarding Municipal Eco Challenge Fund...
Page 187 of 335
Staff Report F2009-04 regarding Municipal Eco Challenge Fund...
Page 188 of 335
Energy Management Evaluation
& Feasibility Study
The Municipality of Bayham
Prepared for:
Suzanna Mantel
Municipality of Bayham
Bayham Municipal Office
9344 Plank Road
Staffordville, ON NOJ 1Y0
Prepared by:
Stantec Consulting Ltd.
49 Frederick Street
Kitchener, ON N2H 6M7
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Page 189 of 335
Stant€c
ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
THE MUNICIPALITY OF BAYHAM
Table of Gontents
I.O INTRODUCTION
PUBLIC WORKS....
1.1
2.0
2.1
2.2
2.3
2.4
3.0
3.1
3.2
3.3
3.4
4.0
4.1
4.2
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
THE MUNICIPALITY OF BAYHAM
5.0 coNcLUSloNs
APPENDIX A EQUIPMENT LIST
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ENERGY MANAGEMENT EVALUATION & FEASIBILIW STUDY
THE MUNICIPALITY OF BAYHAM
1.0 lntroduction
The Municipality of Bayham has requested that Stantec Consulting Ltd. (Stantec) perform an
energy audit of three buildings: Bayham Community Center, Public Works Building, and the
Waste Water Treatment Facility. The energy audit is to include and meet the requirements of a
"feasibility study" as defined by the Municipal Eco Challenge Fund (MECF).
The requirements for a "feasibility study" as defined by the MECF are as follows:
. Breakdown of current energy use by end-use type.
. Describe physical characteristics of the building.
. List major equipment in use prior to the retrofit.
. Provide sufficient technical information on the showcase technology (non-commercialized
technology), and offer an analysis of the recommended energy-saving benefits.
The MECF will consider funding for two types of projects: standard retrofit and
showcase/demonstration retrofit. Standard retrofit projects willcover 25o/o of the project cost up
to a maximum of $100,000.00. Showcase/demonstration retrofit projects will cover 50% of the
project cost to a maximum of $500,000.00. Upon approval, 50% of the funds will be provided up
front with the balance paid upon project completion. We have included an estimate of the funds
available for each opportunity and worked it into the project total to show the after-funding
opinions of probable payback results.
ln addition to the MECF, Union gas offers an incentive program called "Commercial Energy
Efficiency lncentives". Based on any recommendations that are chosen to be implemented, the
incentive can fund 0.05$/m3 saved of natural gas.
At the time of the site investigation and subsequent analysis, detailed and accurate facility
drawings were not available. As such, a detailed energy modelwas not constructed to aide in
the analysis of energy saving opportunities.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
THE MUNICIPALITY OF BAYHAM
2.0 Bayham Gommunity Gentre
The Bayham Community Center is a facility where events are held year round. The building is
comprised of an office, main hall, kitchen, and other smaller rooms used for events. Events are
reported to be held approximately thirty times per year in the main hall. The smaller rooms'
usage varies from approximately 1-2 times per week for half the year to 1-2 times per month for
the balance of the year (in each case for a couple hours).
2.1 FACILITY DESCRIPTION
2.1.1 Architectural
Overallthe building dimensions are approximately 51'x114'including the offices and main hall.
The building has seven windows with approximate dimensions of 5'x4' each. The windows
located in the office and the main hall second floors are comprised of Tz" double pane glass with
a vinyl frame. Glazing is approximately 15% of the office room walls and 15o/o of the second
floor room walls. The walls are comprised of aluminum siding, 8" block wall, 4" insulation and /""
drywall. lts approximate dimensions are 51'x60'x20'. The basement is made out of 8" concrete
wall and does not have any windows. lts approximate dimensions are 51'x51'x9'. lt is to be
noted that all doors are reported to be kept closed, even during events.
2.1.2 Mechanical
ln the kitchen on the first levelthere is a stack oven, stove, air conditioning unit and two foster
refrigerators. Both the oven and stove are Garland units model number G-280 and GV-288,
respectively. The GV-288 model has ten burners and two ovens. This GV-288 model is obsolete
but the G-280 is still being manufactured. Maintenance is done on both units regularly and both
were inspected and reported to be in good working condition in recent months prior to the
energy audit. Only during events are the stove and oven used (for approximately 12 hours per
event). During the site evaluation it was reported that the wall mounted air conditioning (A/C)
unit was no longer in use.
The two Foster refrigerators are model QH-48-T and were manufactured at some point during
the past ten years.
Heating and cooling for the main hall is provided by two HVAC units with the aid of six ceiling
fans for air circulation. The two HVAC units are located outside at the back of the building. Both
are manufactured by Carrier, are approximately five years old and in good working condition.
Each unit has an input of 250,000 BTU and output of 200,000 BTU which makes them 80%
efficient. The HVAC units are used during events held at the community center. The fans are set
to low allyear round for air circulation, with the exception of being set to high during events.
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Daynam uommunrly uenrre
The rest of the building is heated using baseboard heaters at sporadic intervals. Off of the main
hall there is a room used for event storage. The room contains one baseboard heater 6 T.' long
with no data plate visible. The frequency usage of this baseboard heater is two hours twice a
week during events for half the year. The heating in the basement is provided by baseboard
heaters. There are four baseboard heaters in total, all of which are Chromalox. Two of the
baseboard heaters are model 83-9820 using 6,824 BTU and two are 83-9822 using 7,677 BTU.
It was reported that the four baseboard heaters run on a very low frequency of an hour per
week. The upper level of the community center has six baseboard heaters, four of which are
Chromalox 83-9820 models using 6,824 BTU each. The other two are Chromalox 83-7415 at
3,840 BTU and BN9322W31 at 6,786 BTU. Again, it was reported that all six baseboard heaters
are used approximately two hours per day, 1-2 days per year. Unfortunately, severat rooms
including the site office were not available for review at the time of the site inspection. lt was
reported at that time that they were heated using baseboard heaters controlled by a local
thermostat.
ln the basement there are two hot water heaters, a water softener unit, and a sump pump. Both
hot water heaters are S0-gallon and are manufactured by GSW. The water heaters were
observed to be older models being manufactured in 1992 and 1996. The sump pump operates
at 68% efficiency at a low frequency of use. The water softener is a 10" Quadra HullTank
manufactured by Culligan.
2.1.3 Electrical
The building's main electrical service and distribution equipment is located in the basement
main electrical room. The main service is 6004, 208V, 3<Þ, 4W and originates from a Hydro One
pole mounted transformer located just outside the building. The capacity of the services is
appropriate for the building's usage and size.
Throughout the Community Centre the interior lighting consists of incandescent and T12
fluorescent lamps.
It was noted during the inspection that the exit signs use incandescent lamps.
2.2 OPPORTUNITIES FOR ENERGY EFFICIENCY IMPROVEMENTS
2.2.1 Architectural
The existing wall mounted A/C unit located in the kitchen was reported to be obsolete. As a
means to reduce the potential for air leakage from the building, the A/C unit should be removed
and the wall patched.
ln addition to the removal of the existing and obsolete A/C unit, general improvements to the
facilities building envelope can be undertaken as part of the routine maintenance activities.
lmprovements may include caulking, weather stripping, etc.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Bayham Community Centre
2.2.2 Mechanical
The existing commercial stove and oven are used only during events. Stove/oven technology
hasn't changed significantly over the last number of years. However, it is possible that replacing
them with new, more effìcient units could reduce the net energy used during events.
Traditional tank-type water heaters maintain a set water temperature. Over time, the stored
water temperature decreases requiring additionalthermal input to maintain the set temperature.
This additional energy is referred to as stand-by loss. Since this facility is not occupied
continuously, these losses make up a more significant proportion of the overall energy required
for domestic hot water. As such, there are possible energy savings by replacing the water
heaters with more energy efficient equivalents.
Since the sump pump runs intermittently there is negligible potentialfor energy savings. lt is
recommended however that when the pump reaches the end of its operating life that it is
replaced with a standard 85% efficient pump.
2.2.3 Electrical
Replacement of all incandescent and T12 fluorescent (40W per lamp) with Philips energy
advance long life fluorescent T8 (28W per lamp)with Advance optanium programmed start
ballast or T5 fluorescent lamps (54W per lamp), would result in measurable energy savings.
Retrofit kits are available to replace T12 lamps to T8 (ballast and lamps). However to change to
T5 lamps would require purchasing new light fixtures. The lighting layout should be reviewed by
an engineer because the quantity of fixtures could be reduced. Changing incandescent lamps
with compact fluorescent lamps can be done with a minimal cost of the lamp, however, if
dimmíng is required, fixtures may need to be replaced.
LED exit signs require little to no maintenance and consume approximately 94% less power.
LED retrofit kits are also available for the exit signs however, the surface illumination of the
retrofitted exit sign may be compromised compared to a properly designed LED exit sign.
2.3 DISCUSSION OF PAYBACK ANALYSIS
2.3.1 Architectural
To increase the energy efficiency of the windows, re-caulking is recommended. Also since the
A/C unit in the kitchen is not in use, warm air can escape around it. To reduce the amount of
energy lost, the air conditioning unit should be taken out and the remaining hole patched. Due to
the nature of the deteriorating caulking and the air escaping around the air conditioning unit it is
difficult to provide an accurate savings. A general rule is that 3-5% of heating costs can be
saved by proper repairs to the building envelope.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Bayham Community Centre
2.3.2 Mechanical
Garland Stove and Stack Oven
Opinion of Probable Cost Summary:
Equipment Type Equip.
Gost
lnstall
Gost Eng Cost MECF Total Project
Cost
New Natural Gas Stove
(Garland G60-10RR)$5,000.00 $480.00 $o.oo $1,370.00 $4,110.00
ElectricalStove
(Garland 5684)$6,473.00 $2,330.00 $1,500.00 $2,576.00 $7,727.00
The existing natural gas Garland GV-288 oven has a rated input of 20,000 BTU/burner and
35,000 BTU/oven. The actual natural gas consumption for this unit is not metered and therefore
cannot accurately be compared for gas consumption. ln addition, the operation frequency is not
consistent and is used only for events. Given the variable use and non-metered input for
comparison, it is assumed that during use all ten burners and two ovens are being used to their
fullcapacity (12 hours per event).
The Garland G60-1ORR is the current equivalent replacement gas model. The ten burners
consume 33,000 BTU/burner. The overall consumption per BTU/burner is higher and would
result in an increase in energy consumption per year. lt is noted that the heat transfer from the
burner to the object being heated is reported to be more efficient. This transfer is not
quantifiable for comparison from the old unit to the replacement unit and therefore the
comparison is done at full capacity. Therefore no project payback occurs as shown in the table
below.
Converting the current gas stove to an electric equivalent (Garland 5684) is also an option for
energy savings. The overall kW demand for the 5684 is 27 kW and results in a net energy
savings as shown in the table below. Switching from gas to an electrical unit has a significant
increase in installation cost and has an engineering cost associated with the implementation. lt
is to be noted that when using an electrical stove the transfer efficiency is based on the amount
of surface contact with the heating element. Therefore the energy savings shown in the table
below might not be obtained if the heating element surface isn't being utilized to its full capacity.
The G-280 is a stack which is used in addition to the stove. This unit has two ovens and
operates at a total BTU consumption of 75,000 BTU. Replacement Garland units operate at
80,000 BTU. The increase in energy consumption leads to no payback. Similarly, newer
Garland ovens have an increase transfer of heat to the object being heated, but not quantifiable
for a payback calculation.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Bayham Community Centre
Equipment Type
Total
Project
Gost
Energy
Savings
per year
Project
Payback
Replacement Natural Gas Stove
(Garland G60-l0RR)$4,1 10.00
Electrical Stove (Garland 5684)$7,727.00 $290.00 27
Simple Payback Calculation Summary:
Water Heaters
Equipment Type Equipment
Gost
lnstallation
Gost
Engineering
Cost
MECF
Total
Project
Cost
New Tank Water Heater $2,098.00 s400.00 s625.00 $1,874.00
Tank-less Water Heater $2,800.00 $1,600.00 $1 ,100.00 $3,300.00
The current water heaters are GSW models that are obsolete. lt was reported by the
manufacturer that their approximate efficiency is 50% which is less than the manufactured
efficiency of 75o/o, due to the age and assumed fouling of the units. The energy factor is
approximated to deteriorate the same as the efficiency of the hot water heater. Both water
heaters are close to the end of their operating life and their replacement would result in net
energy savings. Two feasible options are to replace the existing water heaters with either a new,
standard tank-type water heater, or an instantaneous (tank-less) water heater.
The installation of a new standard tank-type water heater would result in a decrease in energy
consumption per year due to the improved burner efficiency and energy factor. The efficiency
and energy factor of a new standard tank-type water heater would be as much as 75% and 0.58
respectively. This would result in a 40% decrease in energy consumption per year as shown in
the table below.
Similarly, the installation of an instantaneous (tank-less) water heater would result in
considerable energy savings. The efficiency and energy factor of an instantaneous (tank-less)
water heater is 95% and 0.94 respectively. Unlike the straight replacement of the existing water
heaters with new equivalents, the installation of new instantaneous water heaters would also
require a minor increase in installation costs.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Bayham Community Centre
As it was noted at the time of the site investigation that the events held at the community center
vary, so too does the overallfacility's hot water requirements. Since a standard tank-type hot
water heater is unable to adjust its operating parameters when the facility is unoccupied, it
continues to maintain a set hot water temperature. Heat loss associated with maintaining a set
water temperature in the tank is known as standby loss. Alternately, instantaneous water
heaters only generate hot water when it is required, eliminating potential costly standby losses.
Note that all calculations for payback have been completed using the equipment's documented
energy factor. The energy factor takes into account the overall energy use of a water heater
over the course of a standard year. Since the hot water demand for this type of facility is
expected to be less than a standard consumption per year, savings greater than those indicated
would be anticipated.
Equipment Type
Total
Project
Gost
Energy
Savings
per year
Project
Payback
New Tank Water Heater $1,874.00 $515.00 4
Tank-less Water Heater $3,300.00 $810.00 4
2.3.3 Electrical
Payback analysis has been completed for each opportunity noted above in Section 2.2.3.The
following tables summarize the estimate of probable equipment costs, offset energy costs, and
simple payback results.
ln general, each opportunity has been evaluated on a per item basis. ln reality, should multiple
projects/items be implemented in parallel, it is conceivable that savings could be found in the
installation costs.
Opinion of Probable Cost Summary:
Equipment Type Equipment
cost [$l
lnstallation
Gost * f$l
Total Project
Gost [$l
LED exit $50.00ea $120.00ea $170.00 ea
T12-18lamp retrofit $85.0Oea $120.00ea $205.00ea
New T5 fixtures **$'150.00ea $120.00ea $260.00ea
lncandescent to com pact
fluorescent lamps $8.00ea $10.00ea $18.0Oea
Dimmable compact fluorescent **$150.00ea $120.0Oea $260.00ea
*lnstallation cost is based on a per unit basis, and can be expected to decrease per unit if multiple
projects are completed at the same time.
**Engineering is recommended to ensure the design parameters. Engineering costs have not been
included.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Bayham Community Centre
Simple Payback Calculation Summary:
Equipment Type Total Project Cost
t$t
Energy
Savings
[$] per year
Project
Payback [yr]
LED exit sign $170.00ea $21.04 ea 8.0
T12-TS lamp retrofit $205.0Oea $17.69 ea 11.5
New T5 fixtures $260.00ea $16.80 ea 15.5
lncandescent to comoact
fluorescent lamps $18.00ea $10.51 ea 1.7
Dimmable compact fluorescent $260.00ea $10.51 ea 24.7
2.4 DISCUSSION OF RECOMMENDATIONS
Throughout the course of the review several opportunities for energy reduction were identified
and analyzed for architectural, mechanical, and electrical applications. The following energy
savings measures are recommended based upon the analysis presented above.
. The architectural improvements of re-caulking the windows and removing the air
conditioning unit are recommended. Both are recommended due to immediate benefits of
no energy loss to the outside.
. Replace existing water heater with a tank-less equivalent which in comparison with
traditionaltechnology, will provide the greatest overall energy savings.
. Replace the existing exit signs as they failwith new LED exit signs.
. Retrofit existing fluorescent T12 lamps with new fluorescent TB lamps.
. Replace existing non-dimmable incandescent lamps with compact fluorescent lamps.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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3.0 Public Works
The Public Works building is used for municipal services. lt houses many vehicles used for
municipal services such as snow removal. The building is comprised of three main sections.
The front section is the older part of the building and contains space for tools and vehicles. ln
addition there is a small mezzanine levelwhere the break room, bathroom, and storage room
are located. A new addition was added to the building approximately ten years ago and is
connected to the front of the building by a hallway. The hallways and addition are also used for
vehicle storage.
3.I FACILITY DESCRIPTION
3.1.1 Architectural
The front side of the building is made of 12" double block wall. lt has six overhead doors that are
approximately 12'x14'and are kept closed during in the winter months. The front side
approximate dimensions are 100'x40'x15'. The hallway that attaches the front to the new
addition is approximately 80'x20'x12'. There are two overhead doors on each side of the
hallway that are approximately 12'x10'. The new addition is built out of steel columns, aluminum
siding, and 4" insulation and approximate dimensions are 80'x40'x15'. The addition has two
overhead doors approximately 12'x1 4' .
3.1.2 Mechanical
The Public Works building is heated using a combination of infrared heaters (lR), unit heaters, a
makeup air unit and baseboard heaters. The main floor at the front of the building has three
infrared heaters and three unit heaters. All three infrared heaters are manufactured by Superior
Radiant Products. Each infrared heater is rated at 125,000 BTU per 30' length and operates at
82o/o eÍficiency. The makeup air unit is manufactured by Modine and model#GHG240AB which
has an input of 240,000 BTU and operates al80% efficiency. lt distributes warm air via an air
sock duct to the original section of the Public Works building. On the opposite end of the
building to the Modine makeup air unit, in a separate bay, are two Chromalox unit heaters. lt
was reported that the Modine makeup air unit is controlled via a thermostat mounted in the
separate bay on the opposite end of the building. Duríng the site evaluation, it was noted by
building occupants that the separate bay was typically 'cold', resulting in the makeup air unit
running continuously during the heating season.
The upper floor in the front of the building is heated by two baseboard heaters. One is located in
the bathroom and the other in the break room. Both heaters are Dimplex baseboard heaters. lt
has been reported that they are only used in the winter and are set to low. The hallway has one
infrared heater manufactured by Space Ray. lts input is 175,000 BTU. The new addition has two
infrared heaters both manufactured by the same company, Superior Radiant Products. They are
rated at 150,000 BTU at 30'and operating at82o/o efficiency. The infrared heaters are reported
to be used during the cold months all day every day to heat up the vehicles and the building.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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3.0 Public Works
The Public Works building is used for municipal services. lt houses many vehicles used for
municipal services such as snow removal. The building is comprised of three main sections.
The front section is the older part of the building and contains space for tools and vehicles. ln
addition there is a small mezzanine levelwhere the break room, bathroom, and storage room
are located. A new addition was added to the building approximately ten years ago and is
connected to the front of the building by a hallway. The hallways and addition are also used for
vehicle storage.
3.I FACILITY DESCRIPTION
3.1.1 Architectural
The front side of the building is made of 12" double block wall. lt has six overhead doors that are
approximately 12'x14'and are kept closed during in the winter months. The front side
approximate dimensions are 100'x40'x15'. The hallway that attaches the front to the new
addition is approximately 80'x20'x12'. There are two overhead doors on each side of the
hallway that are approximately 12'x10'. The new addition is built out of steel columns, aluminum
siding, and 4" insulation and approximate dimensions are 80'x40'x15'. The addition has two
overhead doors approximately 12' x1 4' .
3.1.2 Mechanical
The Public Works building is heated using a combination of infrared heaters (lR), unit heaters, a
makeup air unit and baseboard heaters. The main floor at the front of the building has three
infrared heaters and three unit heaters. Allthree infrared heaters are manufactured by Superior
Radiant Products. Each infrared heater is rated at 125,000 BTU per 30'length and operates at
82o/o efficiency. The makeup air unit is manufactured by Modine and model#GHG240AB which
has an input of 240,000 BTU and operates al80% efficiency. lt distributes warm air via an air
sock duct to the original section of the Public Works building. On the opposite end of the
building to the Modine makeup air unit, in a separate bay, are two Chromalox unit heaters. lt
was reported that the Modine makeup air unit is controlled via a thermostat mounted in the
separate bay on the opposite end of the building. During the site evaluation, it was noted by
building occupants that the separate bay was typically 'cold', resulting in the makeup air unit
running continuously during the heating season.
The upperfloor in the front of the building is heated by two baseboard heaters. One is located in
the bathroom and the other in the break room. Both heaters are Dimplex baseboard heaters. lt
has been reported that they are only used in the winter and are set to low. The hallway has one
infrared heatermanufactured by Space Ray. lts inputis 175,000 BTU. The newaddition hastwo
infrared heaters both manufactured by the same company, Superior Radiant Products. They are
rated at 150,000 BTU at 30'and operating al82% efficiency. The infrared heaters are reported
to be used during the cold months all day every day to heat up the vehicles and the building.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
ln the front of the building there is a water heater, two water softeners units, and an air pump.
The water heater is electric and was manufactured in 2003 by John Wood (Model#JW525TF1).
This model has a manufactured thermal efficiency of 97o/o and an energy factor or 0.90.
3.1.3 Electrical
Throughout the Public Works building the lighting consists of incandescent and T12 fluorescent
lamps.
It was noted during the inspection that the exit signs contain incandescent lamps.
3.2 OPPORTUNITIES FOR ENERGY EFFICIENCY IMPROVEMENTS
3.2.1 Architectural
The Public Works building has ten overhead doors where the installation of air curtains may be
possible. Reducing the volume of warm air that escapes when the doors are open represents
an opportunity for energy efficiency improvement.
It was observed during the site evaluation that the original structure was not insulated. The
installation of insulation, to match what was included with the construction of the addition, would
reduce the amount of thermal energy lost to conductive heat transfer through the building
envelope.
3.2.2 Mechanical
Both Chromalox unit heaters are in good working condition and should be replaced when the
element fails. All three unit heaters are sufficient to heat the front part of the utility works building
when all doors are closed. The main energy loss is during the period of time when the overhead
doors are open. Significant energy loss occurs during this time and has potentialfor energy
savings.
It was reported during the site evaluation that the Modine unit seemed to run nearly
continuously during the heating season due to poor controls. Given its age and documented
operating efficiency, addressing the control issue as well as evaluating more energy efficient
alternatives presents an opportunity for energy savings.
Given the age of the water heater, the efficiency and energy factor has been estimated to be
slightly less than manufactured standards and presents no significant energy savings for a
replacement unit. Both water softener units draw a small amount of energy and therefore
present no significant energy savings. The air pump feeds two well mate water tanks and is
reported in good working condition. This air pump is fairly new and draws a low amount of
energy. No significant measurable savings would arise from replacing the existing unit.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
3.2.3 Electrical
Replacement of all incandescent and T12 fluorescent (40W per lamp) with Philips energy
advance long life fluorescent T8 (28W per lamp) with Advance optanium programmed start
ballast or T5 fluorescent lamps (54W per lamp), would result in measurable energy savings.
Retrofit kits are available to replace T12 lamps to TB (ballast and lamps). However to change to
T5 lamps would require purchasing new light fixtures. The lighting layout should be reviewed by
an engineer because the quantity of fixtures could be reduced. Changing incandescent lamps
with compact fluorescent lamps can be done with a minimal cost of the lamp, however if
dimming is required, fixtures may need to be replaced.
LED exit signs require little to no maintenance and consume approximalely 94% less power.
LED retrofit kits are also available for the exit signs, however, the surface illumination of the
retrofitted exit sign may be compromised compared to a properly designed LED exit sign.
3.3 DISCUSSION OF PAYBACK ANALYSIS
3.3.1 Architectural
Air Curtains
Opinion of Probable Cost Summary:
Equipment Type Equipment
Gost
lnstallation
Gost
Engineering
Cost
MECF
Total
Project
Gost
10 US-144 Air Curtains $131 ,260.00 $12,000.00 $1,500.00 $35,815.00 $'107,445.00
4 US-"|44 Air Curtains $52,504.00 $4,800.00 $1,500.00 $14,326.00 $42,978.00
The Public Works building has ten overhead doors where the installation of air curtains is
possible. Air curtains are designed to keep the heat in and the cold out when the door is open.
This is an effective way to keep the heat in as the Enershield US-144 air curtains are 90%
efficient. The approximate savings is 75% of the cost it takes to heat the air. Another factor that
has to be taken into account is the electricity draw of the air curtains. US-144 fans are 15HP
and the approximate cost per year to run one unit is $570.00. lnstallation cost is approximately
$1,200.00 per unit. The project cost summary for retrofitting all the ten overhead doors is shown
in the table above. Given the project cost of retrofitting ten air curtains and the energy savings
as shown in the table below, the project payback exceeds the expected life span of the
equipment (approximately 20 years).
Another case is also evaluated of installing only four air curtains. The feasibility of installing only
four air curtains is contingent on limiting the use of specific doors. One is the installation of three
air curtains in the original section and one air curtain in the new addition. The main gas use in
the winter is from the Modine heater located in the front of the building. lnstalling three air
curtains to three overhead doors and limiting the six front overhead doors use to only those
select three doors could save a substantial amount of energy.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
The new addition has a large space that also has potential to lose a lot of energy through the
two overhead doors. lf it is feasible to install one air curtain to one of the doors and limit the use
of the other overhead door, measurable energy savings could occur. lt is to be noted the doors
that are to have limited use can be used, but only it extreme cases. For example, it was
reported that allthe doors are in use during a snow storm as alltrucks need to go out. ln this
event the limited doors must be used. ln the case where this option is selected, it is up to the
Municipality of Bayham to logistically select which of the doors is feasible to have limited use.
The payback for this option is shown in the table below.
Simple Payback Calculation Summary:
Equipment Type TotalProject
Gost
Energy Savings
per year
10 US-144 Air Curtains $107,445.00 $1,609.00
4 US-144 Air Curtains $42,978.00 $5,029.00 9*
* Note that this payback will be diminished should insulation be installed on the original building sectlon
since the overall heating requirement and therefore potential savings will be reduced.
Building Insulation
An analysis was done for the old part of the Public Works building to determine what benefit the
installation of insulation would present. The results showed the current maximum heating load
(requirement) to be approximately 180,000 BTU/hr. With the installation of 2" polystyrene R10
insulation and metal clad siding, the maximum heating load would drop to approximately
106,000 BTU/hr. ln addition to the installation of new insulation, payback was also calculated
taking into consideration implementation of a mechanical project described below
(de-commissioning of the Modine unit and installation of a new infrared heater). The opinion of
probable project cost to retrofit the original building section with R10 is presented in the table
below.
Opinion of Probable Cost Summary:
EquipmenUMaterial
Type
EquipmenU
MaterialGost
lnstallation
Cost MECF Total Project
Gost
ln Walls $26,819.00 $10,281.00 $9,275.00 $27,825.00
lnsulating Walls,
Remove Modine Unit
and add lR Heater
$27,889.00 $12,281.00 $10,042.00 $30,127.00
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
The reduced building load requirements were translated into cost of naturalgas based upon the
existing building heating equipment. The estimated energy savings and project payback are
presented in the table below.
Simple Payback Calculation Summary:
EquipmenUMaterial Type Total Project
Cost
Energy Savings
per year
Simple
Payback
with
MECF
lnsulating Walls $27,825.00 $2,408.00 12
lnsulating Walls, Remove
Modine Unit and add lR
Heater
$30,127.00 $3,072.00 10
3.3.2 Mechanical
It was reported during the site evaluation that during the heating season the Modine unit runs
nearly continuously to supply warm air to the original building through a sock type diffuser. The
thermostat controlling the Modine unit is installed in the single bay on the opposite side of the
building. Since the majority of the warm, conditioned air is diffused from the sock before
reaching the last bay, the Modine unit rarely if ever reaches the set temperature. As such, the
existing lR heaters in the main section of the original building were reported to operate less
frequently than expected.
Based on the analysis preformed to evaluate the benefit of installing insulation around the
perimeter of the original building, it was determined that the existing lR heaters have adequate
capacity to heat the main section of the original building. By installing a new lR heater in the
last bay of the original structure, the Modine unit would no longer be required to maintain
temperature within the original section, and as such could be decommissioned. The opinion of
probable project cost to decommission the existing Modine unit and install a new lR heater is
presented in the table below.
Opinion of Probable Cost Summary:
Equipment Type Equipment
Cost
lnstallation
Cost MECF
Remove Modine Unit
and add lR Heater $1,070.00 $2,000.00 $767.00 $2,303.00
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
The decommissioning of the Modine unit and installation of a new lR heater was based upon
the heating requirements following the installation of insulation around the perimeter of the
original building. The estimated energy savings and project payback for the decommissioning
of the Modine unitand installation of a new lR heaterare presented inthetable below.
Simple Payback Calculation Summary:
Equipment Type Total Project
Cost
Energy Savings
per year
Simple
Payback
with
MECF
Remove Modine Unit and add
lR Heater $2,303.00 $970.00 z
3.3.3 Electrical
Payback analysis has been completed for each opportunity noted in Section 3.3. The following
tables summarize the estimate of probable equipment costs, offset energy costs and simple
payback results.
ln general, each opportunity has been evaluated on a per item basis. ln reality, should multiple
projects/items be implemented in parallel, it is conceivable that savings could be found in the
installation costs.
Opinion of Probable Cost Summary:
Equipment Type Equipment
Cost [$l
lnstallation
Gost * f$l
Total Project
Gost f$l
LED exit sign $50.00ea $120.00ea $170.00 ea
T12 -TS lamp retrofit $85.00ea $120.00ea $205.00ea
New T5 fixtures $150.0Oea $120.00ea $260.00ea
lncandescent to compact
fluorescent lamps $8.0Oea $10.00ea $18.00ea
Dimmable compact fl uorescent $150.00ea $120.0Oea $260.0Oea
*lnstallation cost is based on a per unit basis, and can be expected to decrease per unit if multiple
projects are completed at the same time.
**Engineering is recommended to ensure the design parameters. Engineering costs have not been
included.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Public Works
Simple Payback Calculation Summary:
Equipment Type Total Project Cost
t$l
Energy Savings
[$] per year
Project
Payback [yrl
LED exit sign $170.0Oea $21.04 ea 8.0
T12-18lamp retrofit $205.00ea $17.69 ea 115
New T5 fixtures $260.00ea $16.80 ea 15.5
lncandescent to compact
fluorescent lamps $18.00ea $10.51 ea 1.7
Dimmable com pact fl uorescent $260.00ea $10.51 ea 24.7
3.4 DISCUSSION OF RECOMMENDATIONS
Throughout the course of the review several opportunities for energy reduction were identified
and analyzed for architectural, mechanical, and electrical applications. The following energy
savings measures are recommended based upon the analysis presented above:
. lnstall R10 rigid insulation and metalcladding around the original building to reduce heat
loss.
. Consider the installation of four air curtains on the most commonly used overhead doors to
reduce heat loss while moving vehicles in and out of the garage during the heating season.
Additional analysis of the operations logistics should be undertaken before implementing
this project.
. Decommission the Modine unit and installa new lR heater in the single bay of the original
building (payback for this recommendation assumed that the insulation of the original
building would be completed).
. Replace the existing exit signs as they fail with new LED exit signs.
. Retrofit existing fluorescent T12 lamps with new fluorescent TB lamps.
. Replace existing non-dimmable incandescent lamps with compact fluorescent lamps..
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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4.0 Waste Water Treatment Facility
There are three buildings evaluated at the waste water treatment facility: the main office,
lnfluent Works building and the Digester building. The main office is complete with a bathroom,
office, storage room, A,/C generator room, and a maintenance room. Adjacent to the main office
is the lnfluent Works building. The lnfluent Works building is used for water treatment and is
used occasionally. Behind the lnfluent Works building is the Digester building which houses four
digesters.
4.1 FACILITY DESCRIPTION
4.1.1 Architectural
The main office is made out of 12" double block wall. lt is approximately 63'x27'x10'. There are
three windows comprised of Tz" double pane glass and aluminum frame. There is one 9'x10'
overhead door located in the maintenance room. The building adjacent to the main office, the
lnfluent Works building, is built out of 12" double block wallwith concrete roof/ceiling. lts
approximate dimensions are 20'x20'x12'. There is one double door. The Digester building is
built out of double block wall.
4.1.2 Mechanical
The main building has three baseboard heaters, four space heaters, an A/C unit, and a water
heater. The three baseboard heaters are manufactured by Ghromalox, model #TB 13. All
baseboards are used only when needed in the winter months. ln the maintenance room there
are two ceiling mounted unit heaters, both manufactured by Chromalox. One is 7kW and the
other is 1skw. Only one is used during the heating season to keep the room above freezing.
There are two ceiling mounted unit heaters in the back generator room and one 6'x3' motorized
louver which is connected to the A/C generator. Only one of the heaters is used in the winter
months to keep the room temperature above freezing, the second is used as a backup unit. The
louver is controlled by the A/C generator and is only opened when the generator is operational
(fresh air intake). ln the main office there is one A/C unit. The A/C unit is only installed during
the summer months. During the off months the hole is insulated and sealed. The water heater is
a S-year old GSW Model# SS3OLSEB. The water heater is reported by the manufacturer to be
approximately 80% efficient and appears to be in good working condition.
The lnfluent Works building has two unit heaters and three exhaust fans. The unit heaters are
manufactured by Caloritech serial #SD00-0020C. One of the heaters is used to keep the room
above freezing and the other is used as a backup. The three exhaust fans are manufactured by
Marathon Electric model #70C56C17E53148. The exhaust fans are wall mounted and
connected to non-insulated dampers. Only one of the exhaust fans is used at a time, the others
are speculated to be back up units.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Waste Water Treatment Facilitv
The Digester building has four digester blower units, a Chromalox ceiling mounted unit heater,
and a wall mounted exhaust fan. The four digesters operate on and off as required. There is a
Chromalox ceiling mounted unit heater used during the cold months to keep the room above
freezing. The exhaust fan is currently not being used regularly.
4.1.3 Electrical
The building's main electricalservice and distribution equipment is located in the basement
main electrical room. The main service is 400Amp, 600V, 3<Þ, 4W and originates from a Hydro
One pole mounted transformer located just outside the building. The capacity of the services is
appropriate for the building's usage and size.
Throughout the Waste Water Treatment Plant the lighting consists of incandescent and T12
fluorescent lamps.
It was noted during the inspection that the exit signs contain incandescent lamps.
4.2 OPPORTUNITIES FOR ENERGY EFFICIENCY IMPROVEMENTS
4.2.1 Architectural
During the site evaluation it was observed that seals and caulking could be improved to
minimize air leakage.
4.2.2 Mechanical
During the site evaluation it was observed that baseboard heaters were used to provide comfort
heating to the various occupied spaces (office, washroom etc.). Replacing the baseboard
heaters with a gas-based heating source may contribute to a net reduction in energy
consumption.
4.2.3 Electrical
Replacement of all incandescent and T12 fluorescent (40W per lamp) with Philips energy
advance long life fluorescent T8 (28W per lamp)with Advance optanium programmed start
ballast or T5 fluorescent lamps (54W per lamp), would result in measurable energy savings.
Retrofit kits are available to replace T12 lamps to T8 (ballast and lamps). However, to change
to T5 lamps would require purchasing new light fixtures. The lighting layout should be reviewed
by an engineer because the quantity of fixtures could be reduced. Changing incandescent
lamps with compact fluorescent lamps can be done with a minimal cost of the lamp, however if
dimming is required, fixtures may need to be replaced.
LED exit signs require little to no maintenance and consume approximately g4o/o less power.
LED retrofit kits are also available for the exit signs, however, the surface illumination of the
retrofitted exit sign may be compromised compared to a properly designed LED exit sign.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Waste Water Treatment Facilitv
4.3 DISCUSSION OF PAYBACK ANALYSIS
4.3.'l Architectural
To reduce the energy lost to air leakage, re.caulking and improvements to the weather seals are
recommended. lt is difficult to calculate accurate savings and payback, however a general rule
is that 3 to 5% of heating costs can be saved by proper repairs to exterior heat losses.
4.3.2 Mechanical
It was observed during the site visit that the various occupied spaces located within the waste
water treatment building were heated using baseboard heaters. lt was reported at that time that
the baseboard heaters were only operationalwhen the spaces were in use. However, based on
our experience, it is likely that the baseboard heaters are always operating at a reduced output
to maintain above freezing temperatures within the space.
Baseboard heaters are not typically controlled using a programmable thermostat. As such, a
baseboard system is not typically responsive to varying load requirements. The replacement of
the existing baseboard heaters with a gas fired forced air equivalent allows the Municipality to
take advantage of a lower cost per thermal unit operation, as well as the benefits of fully
programmable controls.
The opinion of probable project cost to replace the existing baseboard heaters with a new gas
fired forced air furnace (complete with duct work), is presented in the table below.
Opinion of Probable Cost Summary:
Equipment Type Equipment
Cost
lnstallation
Cost
Total Project
Gost
New Gas Fired Furnace $ 4,000.00 $ 1,000.00 $ 5,000.00
The existing baseboard heaters have a capacity of approximately 6,000 W. Based on the
reported operational characteristics, it was assumed that they would be functional for the
equivalent of approximately 1,000 hours per year (during the heating season). As such, the
cost of operation of the baseboard heaters was calculated to be approximately $720.00 per
year.
Alternately, using heating load estimating tools it was determined that the annual heating load
required to maintain the reported operational characteristics was approximately 7.1 million
BTUs. A furnace rated to operate at 90% efficiency would consume approximately 240 m3 of
natural gas at a cost of approximately $133.00.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
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Waste Water Treatment Facility
The following table presents the simple payback based upon the difference in operational costs
noted above, combined with the potential MECF funding allowance.
Simple Payback Calculation Summary:
Equipment Type Total Project
Gost
Energy Savings
per year
Simple
Payback
with
MECF
New Gas Fired Furnace $5,000.00 $587.00 6.5
4.3.3 Electrical
Payback analysis has been completed for each opportunity noted above. The following tables
summarize the estimate of probable equipment costs, offset energy costs, and simple payback
results.
ln general, each opportunity has been evaluated on a per item basis, ln reality, should multiple
projects/items be implemented in parallel, it is conceivable that savings could be found in the
associated costs.
Opinion of Probable Cost Summary:
Equipment Type lnstallation
Cost * [$l
Total Project
cost [$l
LED exit sign $50.00ea $120.00ea $170.00 ea
T12-Tg lamp retrofit $85.00ea $120.00ea $205.00ea
New T5 fixtures $150.00ea $120.00ea $260.00ea
lncandescent to compact
fluorescent lamps $8.00ea $10.00ea $18.00ea
Dimmable compact fl uorescent $150.00ea $120.00ea $260.00ea
*lnstallation cost is based on a per unit basis, and can be expected to decrease per unit if multiple
projects are completed at the same time.
"*Engineering is recommended to ensure the design parameters. Engineering costs have not been
included.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
THE MUNICIPALITY OF BAYHAM
Waste Water Treatment Facilitv
Simple Payback Calculation Summary:
4.4 DISCUSSION OF RECOMMENDATIONS
Throughout the course of the review several opportunities for energy reduction were identified
and analyzed for architectural, mechanical, and electricalapplications. The following energy
savings measures are recommended based upon the analysis presented above:
. Address potential air leakage points by replacing/updating existing caulking and weather
stripping. This activity should be maintained as an ongoing maintenance item.
. Consider the replacement of the existing baseboard heaters with a gas fired forced air
furnace and associated ducting.
. Replace the existing exit signs as they fail with new LED exit signs.
. Retrofit existing fluorescent T12 lamps with new fluorescent T8 lamps.
. Replace existing incandescent lamps with non dimmable compact fluorescent lamps.
4.5
Equipment Type
TotalProject
Cost
t$l
Energy
Savings
[$] per year
Project
Payback [yr]
LED exit sign $170.0Oea $21.04 ea 8.0
f 12-18lamp retrofit $205.00ea $17.69 ea 11.5
New T5 fixtures $260.00ea $16.80 ea 15.5
lncandescent to compact fluorescent lamps $18.00ea $10.51 ea 1.7
Dimmable compact fluorescent $260.00ea $10.51 ea 24.7
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5.0 Gonclusions
The audit and analysis of the three buildings outlined in this report resulted in several
recommendations for energy efficiency improvement projects. The improvements outlined in this
report are all standard retrofit projects as outlined by the MECF (Municipal Eco Challenge
Fund). No showcase/demonstration retrofit projects were identified during the analysis.
Based on the data available, Stantec concluded that the following projects and strategies should
be considered by the Municipality for implementation:
. lmprove overallfacility envelopes for all buildings reducing the potentialfor air leakage by
removing unnecessary equipment from wall penetrations and maintaining / repairing /
replacing caulking and weather seals.
. Replace the water heaters at the community center with tankless water heaters. Replace
other water heaters currently serviceable with tank-less equivalents at the end of their useful
life.
. Consider the replacement of existing baseboard heaters with gas fired forced air furnaces,
where practical.
. Consider the installation of four air curtains at the Public Works facility.
. All exit signs to be replaced with LED exit signs at the end of their life span.
. Replace all incandescent lamps to compact fluorescent lamps (as long as they are not
dimmable).
. Replace T12 lamps with T8 lamps as part of a multiple fixture implementation.
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ENERGY MANAGEMENT EVALUATION & FEASIBILITY STUDY
THE MUNICIPALITY OF BAYHAM
APPENDIX A
Equipment List
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Communitv Center
lorrioment Descriotion Manufacturer Model Number Serial Number Age (yrs)Enerqv Source
Stove Sarland G-280 N/A N/A Gas
Stack Oven Sarland 3-288 N/A N/A Gas
2 x Refrioerator =oster cH-48-T 66002 N/A Electric
\ir Conditioner Wall unit No lnformation Found
lot Water Heater 3SW 5G6ONAPVHO2 9612242429 12 Gas
lot Water Heater 3SW 5G6ONAPVO2 9212513824 16 Gas
2x HVAC Carrier 48TJED14511-OE N/A 5 Gas
Zx Baseboard Heater Chromalox 33-9822 N/A N/A Electric
2x Baseboard Heater Chromalox B3-9820 N/A N/A Electric
Baseboard Heater Chromalox 8N9322W31 N/A N/A Electric
Baseboard Heater Chromalox B3-7415 N/A N/A Electric
Baseboard Heater Ovellet oFM1250 N/A N/A Electric
Baseboard Heater in room
adiacent to main hall No lnformation Found
Sump Pumo Franklin Electric 1103022426 N/A N/A Electric
Public Works
iquipment Description lvlanutacturer Model Number Serial Number Aqe (yrs Enerov Source
2x Unit Heater Chromalox óuFt-51 I (erements
model #l N/A N/A Electric
Jnit Heater [4odine GHG24OAB N/A 15 Gas
lx lR Heater Suoerior Radiant Products v4125 37220 N/A Gas
R Heater Soace Rav RSTP175BN N/A N/A Gas
2x lR Heater Suoerior Radiant Products VA150 31 789 N/A Gas
Baseboard Heater Dimolex 2805W31 N/A N/A Flcntrie
Baseboard Heater )imolex 8N6615W31 N/A N/A FleeJrie
v1/ater Heater John Wood JW525TF1 s03l 051 3479 Fler:lric
Air Pumo \ir Pumo cP-2 N/A N/A Electric
Waste Water Treatment Facilitv
Equipment Description Vlanufacturer Vlodel Number Serial Number Aqe (vrs)Enerqv Source
3x Unit Heater Chromalox BUH-15D (elements
model #l N/A N/A Electric
Unit Heater Chromalox 3UH-07D (elements
nodel #l N/A N/A Electric
2x Baseboard Heater Chromalox 8717015 N/A N/A Electric
\ir Conditioner Wall unit Wallmate SCAO9LSC24 c041 0R51 96 N/A Electric
lot Water Heater GSW SS30LSEB 0103314751 7 Electric
2x Unit Heater Caloritech sD00-0020c N/A N/A Electric
Jx Exhaust Fan Mlarathon Electric /0c56c1 7E531 4B N/A N/A Electric
Jnit Heater No lnformation Found
f ioester N/A 3M7L 771436 N/A Electric
)ioester N/A 3M7L 775573 N/A Electric
)ioester N/A 3M35 772395 N/A Electric
Dioester \/A GM35 772394 N/A Electric
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Page 216 of 335
q
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDUM
Sol
TO: Mayor & Members of Council DATE: January 8,2009
FROM: Kyle Kruger, Administrator FILE:
STIBJECT: Letter from Tony Csinos - Request for Clarification
The attached letter dated December 16, 2008 has been received from Mr. Tony Csinos, addressed to staff
and Council. In his letter, Mr. Csinos notes comments attributed to a member of Council in a local news
source, and requests an explanation. Mr. Csinos also notes that he assumes the member speaks publicly
for the entire Council.
Should Council concur, staff suggest a response be provided, advising that Council itself speaks by
resolution, and is represented by the Mayor following such direction, and that any explanation of the
statement made should be sousht from the individual directlv.
Staff Memorandum regarding Letter from Tony Csinos - Request...
Page 217 of 335
Tony Csinos
R.R.2, Viennq Ont.
NOJ lZO
Phone (519) 874-4148
December 76,2008
Mr. Kyle Kruger
Madam Mayor
Municipal Council of Bayharn
Since Mr. Mark Taylor is a member of council I assume that he speaks publicly for the
entire council as he has done so on several occasions in the past.
V/e read the following excerpt from an article in the media Around About Bayham,
Volume 1, Issue 40, Dec. l1l08 . Please see the following, which is also enclosed and
undedined.
o'.... aftl added there are likely to be other matters pertaining to the property in
the future."
Is this atlveat?
Please explain in writing the meaning of this Ebligstatement.
Tony Csinos
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SERY//VGJ CALTON, CORINTH, EDEN, VIENNA, NORTH HArl', NEW ENGLAND' PORT
aiawett, RtcHMoND, ITRAFFoRDvILLE & BEYoND
!
N
I
I
BAYHAM COMMUNITY VOLUNTEER RECOGNITI ON
Awards were presenred, November 27,2OO8' at 7pm' to those in the community
whohadexemplifiedoutstandingservice,bytheircommitmenttohelpmaKeour
communityabetterplaceforall.Thesevolunteerswereselectedfromthenomlna-
tions receive d by the m unicipal office'
lanAlmondwonthe.CitizenoftheYear2O0sAward'andwaspresentedwith
hìs award by Mayor Lynn Acre. 'community Volunteer Awards' were won by cindy
stoyles and Bob craham, and were presented by Deputy Mayor cliff Evanitskl'
tne.CommunityYouthVolunteerAward'wenttoLouieAcre,andwaspresentedby
Deputy MaYor Cliff Evanitski.
A special presentatlon was made to K'C' Emerson for65 years of service' The
Federal Presentation - Joe Preston M P (Susan Mantel presenting)' Provincial Pres-
entation - Steve Peters MPP (Mayor Lynn Acre present¡ng)'
Ref reshments ano cake were served by councilfollowingthe presentatìons'
Bayham council voted Thursday night to engage the ser- bangfortheir archeolog¡icat buck, and leftthe option of using
vices of a dowser to ¡nvestigate-whãre the remains of pio- ãn a'r"¡eotogist later in the research should remains be found'
neers may lie on the former site of the First Baptist Church -
lt is estimãted an archeological assessment would cost ap-
and cemetery tocated at the junction of Highway #19 and proximately $4,OOO to $1-2,OOO plus the costof strippingthe
Glen Erie Li ne, between port Burwell and Vienna. The land- !oit, O"p"nOing on the extent of the research. Deputy Mayor'
owner, Tony Csinos will be asked by staff to grant access to Cliff Evanitski said he would be willing to commit to $4'000
clearupthe murksurroundingthe Estherville issue. Permis- Ort not to $12,000, given the economics of the times'
sion is needed to enter privately owned propefty. giornO penetrating radar was discussed, but results are not
May Leonard, a dowserfrom Otterville, contacteO {9n01 "f*àV.
definitive, and may be a waste of taxpayers'dollars'
nosnã1, the leadinglight in the Estherville issue and offered The whole matter rests with Tony csi nos who may or may nor'
her services. Leonarcl has successfully located lost graves gi.nt or deny permission for the municipality to conduct fur-
for Norfolk County ust ng divi ning rods to determine where ifrár investigãtion into the site. There is confusion regarding
remains lie. Staff recommended using an archaeologist to w¡o ¡s respðnsible for compliance with the Cemeteries Act and
doalimitedsearcnextending3b'fromtheeastsideof the the15'restriction ofhowcloseabuildingcanbefromagrave
newly constructed pole bain towards #19, but council sitl. RccorOingto administrator Kyle Kruger, the site is consid-
ooteá instead for a dowser reasoningthey may geta bi*ger - (contintdonpage9)
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Sranning ' Faxing ' Copying ' Desktop Publishing
Word Proceising ' Labels' Laminaling ' Wiling Services
519-874-4710 "Merry Christmas"
liz@lizuncterhilL co m www. lizunderhilI m m
Staff Memorandum regarding Letter from Tony Csinos - Request...
Page 219 of 335
AroundAboutBayhamVolume 1, lssue 40: Dec. 11,2008
DOUSE ESTHERVILTE FUROR E
(Contirued jom pge I)
ered an a bandoned cemetery but coun-
cil has not received any written verifica-
tion of the exact status of tþe ceme-
tery. Kruger said old records may or
may not exist but staff has been un-able to unearth them.
Mayor Lynn Acre said all the records
from that time and into the sixties and
later, are in the Elgin County Archives.
The records can be viewed on appoint-
ment with the archivists in St. Thomas.
Accordingto Krugerthere may be refer-
ences to Estherviile in old minutes bui
staff have done all they can in locating
records, but their efforts have been
u n s u c c es sf u l. C o u nc ilo r
Mark Taylor said his main concern was
that no vehicular traffic was d riving
over graves to enter the Csinos prop-
erty, and added there are likely to be
scientific approach, it may g¡ve tl
most accurate assessment. The o
tion of usi ng a n archeologist lat
would still be viabl'
ln the meantime, Taylor encourag(
any resident who has information
documentation on the cemete ry
contact staff. He said someone m¡
have valuable information stored in
box in their basement that could ac
light to the Estherville issue. fhe b
elephant, said Ketchabaw, is what c
we do if we find someth¡ng (in Esthe
ville)? fhis, unlike many other que
tions raised by Hosha!, in ths past, w
have an answer since council will har
to decide what their next move will b
. Honor Wassmg
COUNCIL SHORT
Cambridge is asking for support
the¡r attempt to have the provinci
government hold off on implementir
the Municipal Property Assessmer
Corporation's (MPAC) implementatio
of the new property assessments b,
ing phased in over four years, base
on 2008 MPAC assessments. Can
bridge is asking implementation b
delayed a yea( to help homeowner
and businesses du ring the cu rrer
economic downturn. Property owner
can appeal their assessments, an
should if they feel they are being ur
other matters oeftainins to the oroo-
erty in the future, but wanted this issue
addressed first. He said his goal from
the beginningwasthat remains are not
being driven over and that any traffic
trying to access the Csinos barn would
not be running over remains.
Discussions on how a reconfiguration
of the proposed investigatio n site
could happen, resulted in Councilor Ed
Ketchabaw's suggestion that council
accept Leonard's offer to dowse the
propefty. He said while it was not a
Staff Memorandum regarding Letter from Tony Csinos - Request...
Page 220 of 335
fohn Craig Consulting
151 Lakesho¡e Rd ll/. Oro Støìon, ON. LLL 2E0 a Teleohone: 00fl 733 7193 t Emøìl: ìqais(òroserc.com
December 17,2008
Mr. Kyle Kruger
Chief Administrative Ofücer
Municipality of Bayham
9344 PlankRoad, Box 160
Straffordville, Ontario
NOJ lYO
Dear Mr. Kruger:
It is with great pleasure that I attach the final draft of the Strategic Plan (2008 - 2013) for the Municipality of Bayham.
I believe that the plan is an excellent document and will serve well as a guide for the leadership of the municipality
over the next several years. This document is the result of many hours of effort from the Council Members and Senior
Staffof the municipalþ, You are all to be commended on the strength and sincerity of your dedication to the
community.
It has been a great pleasure for me to work with you and those who participated in this strategic planning process over
the past few months. I hope that the assistance that I provided fully satisfied the spirit and letter ofour contract and
fu lfilled your expectations.
If I can be of further assistance in the future I would very much enjoy the opportunity to work with you again.
Best of luck with implementation of the new Strategic Plan!
Sincerely,
John E. Craig
John Craig Consulting
Management Consullìng ) Transforming Slrategies ínlo ActÍon ) Change Managemenl I Mønagement
Coaching ønd Mentoring I Munìcìptl ønd Non-ProJit Organizations
Final draft of the Municipality of Bayham Strategic Plan 200...
Page 221 of 335
The Municipality of Bayham
Strategic Plan
2008 -2013
Municipalþ of Bayham,9344 Plank Road, Straffordville, Ontario, NOJ lYO
Final draft of the Municipality of Bayham Strategic Plan 200...
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Municipal Profile
The Municipality of Bayham is a mostly rural municipality of 6,727 people in the
eastem end of Elgin County. Bayham was established on January 1, 1998 through
amalgamation of the former Township of Bayham and the former villages of Port
Burwell and Vienna.
Bayham's restored 1840's wooden lighthouse on the sandy northern shores of Lake Erie
marks the gateway to an area anchored in history, boasting two significant heritage
museums. Visitors also seeking sandy beaches, camping sites, cottages, bed-and-
breakfast facilities, bird watching, fishing and boating can find it all in Bayham. North of
Erie's shores, Bayham extends well up into the heartland of south-western Ontario's rich
farm country.
Bayham's population is expected to grow at an average annual rate of l.7Yo, for a
projected population of 8,220 by the year 202I. Like the rest of Ontario, Bayham will see
population shares by age shift, particularly through a sharp increase in the proportion of
seniors, while the population under 15 will decline. The current population contains a
gteater proportion of young people and fewer seniors, with respect to either the County or
the provincial average. However, Bayham is expected to follow the overall trend in Elgin
and the rest of the province, with an increasing proportion of seniors. This shift has
implications for the future provision of health care, social and other services in Bayham.
Currently, primary industries (including agriculture) comprise the single largest
employment sector at27.7Yo of the labour force, followed by manufacturing (25.7%). AII
other sectors are comparatively small, with the third-largest being rctail (8.3%o). The
agricultural sector remains in transition following decades-long reliance on tobacco
production.
The large commercial wind turbines, feeding electrical power into the public grid spread
along a large stretch of lakefront, are evidence of an emerging energy generation industry
in Bayham as a host municipality to the Erie Shores Wind Farm.
Although, its location and predominantly rural nature, force approximately 56.5Yo of the
labour force to commute to employment outside the municipality, Bayham remains an
ideal community in which to live, work and raise a family.
Bayham's Strategic Planning Process
Through the period of its current term of offrce, Bayham's Council and senior staff
became concemed that, like many organizations they were spending too much of their
time reacting to unexpected changes instead of anticipating and preparing for them. This
is called 'reactive' or 'crisis' management. It is a well established fact that organizations
caught off guard may spend a great deal of time and energy "playing catch up". They use
up their energy coping with immediate problems with little energy left to anticipate and
Final draft of the Municipality of Bayham Strategic Plan 200...
Page 223 of 335
prepare for the next challenges. This vicious cycle locks many organizations into a
reactive posture.
The Council decided to undertake a strategic planning process to improve its ability to
prepare for the future in a thoughtful and deliberate manner. Strategic planning is a step
by step process with definite objectives and end products that can be implemented and
evaluated. Very simply, it is a process by which leaders define the current situation, look
into the future and paint a picture of that future based on current trends, and then chart a
definite course based on indicators of what the municipal environment will be like in
those years.
Strategi c Pla nning P rocess
The Strategic Planning Process def¡nes us in ourcurrentstate,
¡dentifies how we would rather be defined in the future and ouüines
the m iss¡on ahead to reach our fufure state. Goals are components of
the m ission and süategic prioritles are the immed¡ate act¡ons tfrat will
be taken to beg¡n achieving our goals.
Consistent with the Council/staff role descriptors and the personal satisfaction of taking
charge of the organrzation's future, strategic planning offers at least five compelling
reasons for its use:
1. Forces a look into the future and therefore provides an opportunity to influence the
future, or assume a proactive posture.
2. Provides better awareness of needs and of the service and facilities related issues
and operating environment.
3. Helps build consensus to define the overall mission of the organization and focus
on the objectives.
4. Provides a sense of direction, continuity, required resources and effective
leadership.
5. Plugs everyone into the system and provides standards of accountabilþ for people,
programs, and allocated resources.
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In summary, strategic planning is a key for helping the Council to collectively and
cooperatively gain control of the future and destiny of the municipality.
The Council and Senior Staff began developing the strategic plan by participating in an
online questionnaire followed by three workshops conducted by an external consultant.
The questionnaire and the initial workshop focused on assessing the current situation
(strengths, weaknesses, opporlunities and threats) facing the municipality and defining
how the municipality might look in the future. Over the course of three workshops the
participants created a Vision, defined the Mission and identified Goals and Strategic
Priorities. For each Strategic Priority performance expectations were agreed to ensure
that implementation would proceed at an acceptable pace.
The Strategic Plan consists of five elements:
l. The Vision Statement
A Vision Statement identifies what you want the municipalþ to be at the end of a
strategic plan cycle.
2. The Mission Statement
The Mission Statement is an outcome oriented statement that describes in real terms the
organization's role in supporting the Vision over the next I to 5 years. It illustates at the
macro level the transformation pathway from the current state to the future state.
3. Goals
These are individual actions that together make-up the Mission. They identiff where the
organization needs to focus. Goals are long term, usually over the life of the strategic
plan. They must be realistic and measurable.
4. Strategic Priorities
Short term, specific, measurable actions and initiatives designed to contribute to the
achievement of established goals. They are fulfrlled through creation, change,
continuation, or elimination of programs or initiatives.
5. Performance Measures
The steps for each strategic priority that will lead to achievement, indicating how you
will you know if you are making progress or when you have achieved a strategic priority
objective.
The following pages represent the results of the strategic planning deliberations.
Final draft of the Municipality of Bayham Strategic Plan 200...
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THE MT]NICIPALITY OF BAYHAM
STRATEGIC PLAN 2OO8 -2013
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Municipality of Bayham
STRATEGIC PRIORITIES
2008 to2013
GOAL & STRATEGIC
PRIORITY
Goal #l - Practice responsible
financial management
l. Conduct service delivery
reviews for all services
2. Complete asset management
program
3. Adoptmulti-yearbudgets
4. Begin adopting capital budgets
earlier
5. Conduct an energy audit of
,municipal buildings
PERFORMANCE
MEASURE
Project Report to
Council
Report to Council
?resentation and
Report to Council
Presentation and
Report to Council
Report to Council on
3 buildings per year
TIMELINE
8 months
February,2009
February,2009
February,2009
Ary-tually- 1't
report due
February,2009
December,2009
November.2009
ASSIGNMENT
(u¡Ho)
CAO
Treasurer
Treasurer
Treasurer
Manager of
Public'Works
CAO6. Conduct an alternative revenue Report to Council
opportunity analysis
Goal#2: Ensure reliable, well
maintained and secure
infrastructure
1. Complete asset management See 1.2 above
program
3. Conduct infrastructure needs Proposed Program CAO
studies: Report to Council
o Roads
o Water
o Sanitary Sewer
¡ Buildings
o Rolling stock
o Other
6
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Goal #3 - Create a positive
business atmosphere
1. Seek out economic
development partnership
opportunities
2. Review development standards
policies
3. Review planning approvals
process
4. Conduct a land-use plqming
5. Improve communications and
relations with Business
6. Produce ¿m economic
development initiatives and
opportunities plan
7. Undertake a harbor area
development feasibility study
8. Consider critical infrastructure
and services partnerships as
required
Goals #4 -Be dedicated to
service excellence
l. Conduêt service deliverv
reviews for a['sÈrvices
-
2. Improve municipal web site
3. Commence a regulatory review
4. Deliver Staff Training
Programs such as Health and
Safety, Customer Service and
Accessibility
Activity Report to
Council
Reports to Council
(A) Residential
(B) rcr
(C) Agricultural
Project Report to
Council
(A) Offrcial Plan
IJp{ate is underryay
@) Zoning Bylaw
'Update
Host a forum with
Council and Business
Representatives
Report to Council
Report to Council
As opportunities
arise
Annually- 1't
report due
December,2009
(A) March,2010
(B) October,2010
(C) April,20ll
6 months
(A) February,
2009 : '
@) April,2010
March,2009
June,2010
December,20l3
Project based
CAO and Mayor
Deputy Clerk
CAO and Mayor
CAO
See 1.1 above
Roll-out of new
platform,
presentation template
and content
Report to Council on
work plan
(A) Training needs
assessmenVprogram
delivery plan
completed
(B) Accessibility
training program
completed
Treasurer September,2009
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5. Tie Performance Evaluation Policy developed and CAO June, 2009
Program to the Strategic Plan implemented
6. Review bylaw enforcement (A) Report to Fire Chief (A) March, 2010
policies and procedures Council on Council (B) September,
Policies, Bylaws 2010
(B) Report to council
on lnternal
Policies/Processes
7: Create and implement a staff Program Report to CAO January, 2010
service excel.lence reward Council
progfam
8. Complete a master fire plan Master Fire Plan Fire Chief December, 2009
Report to Council
9. Complete an Accessibility Plan Report o¡r Plan to Treasurer September,2009' Council
10. Begin holding Council - Staff I't get-together Mayor June, 2009
team-building get-togethers
Goal # 5 - Develop a new and
improved,infrastructure
network
l. Complete asset management See 1.2 above
program
2. Undertake capacity studies of 2 Reports to Council Supt. Of Water (d) V/astewater
sewer and water infrastructure and Wastewater l1*l - February,
?009 :':
sì,i#:å"
System - Janu4ry,
20r0
3. Conduct a Development Report to Council Treasurer June, 2010
Charges Policy review
4. Review land-use policies to , See 3.4 above
ensure designate growth areas
are identified
5. Develop a plan for Feasibility Report to CAO December, 2013
construction of a municipal Council
industrial park
6. Explore partnershi-os such as Conduct service Deputy Clerk December,2012
Public-Private Partnerships, needs inventory
Inter-múnicipal service sharing including costs and
and Municipal-provincial- approvals required
federal partnerships for andreport to
servicingunder-serviced areas Courcil.
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7. Explore water servicing
options for Straffordville and
Eden
8. Development of resources for
municipal-wide supply of
water for fire suppression
Goal#6-Provideand
encourage attractive lifestyle
choices
1; Cond¡ct a municþal recreation
program needs assessment
2. Conduct a parks and facilities
needs assessment
3. s waterfront
es
4. Develop partnerships as
required for delivery of
services such as:
o Promoting health and
wellness
o Recreation and fitness
programs
,' . .-,English as a s.econd:: ' tlanguage training
5. Review the Cultural Plan
6. 'support preservj4g community,
- Balham i
Goal #7 - Promote excellence in
environmental stewardship
2. Promote the Waste
Management Program to
encourage "Reduce, Re-use
and Recvcle"
Report on a Plan to
provide water service
to Straffordville and
Eden
Report on needs
Supt. Of Water
and Wastewater
December, 2011
Fire Chief December.2012
Report o:rneeds to
Council
Report on needs to
Council
Report onPlan to
Council
To be included in
needs study - see 6.1
above
Museums Bayham
review and report to
Council
Ongo!4glqbbying
exercise
Buildings: see 1.5
above
Equipment report to
Council
Promotion package
developed
CAO
CAO
Public'Works
Manager
September,2010
1.
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10
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Implementation and Monitoring
The Strategic Plan will be implemented according to the Strategic Priorities Table above.
In order to ensure that progress is being achieved as proposed by the Plan, the Chief
Administrative Officer (CAO) will report annually to the Council providing information
on successes as well as performance variances, should they occur.
As noted in the table, the CAO will implement a modified performance evaluation
program for senior staff (including the CAO) inclusive of the strategic priorities and
performance measures identified in the table.
Although this Strategic Plan has a five year life cycle, it is appropriate to conduct a
review of the Plan at the beginning of each term of the Bayham Council to ensure that the
strategic direction is agreed by the new Council and to update the Plan according to
current circumstances.
11
Final draft of the Municipality of Bayham Strategic Plan 200...
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),'
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
DATE: January 22,2009
FILE: i
SUBJECT: Heritage Designations - Property Implications NUMBER: C2009-01
PurDose
This report is to respond to Council questions regarding the implications of heritage designation for the
Vienna Library/former Town Hall building.
Background
In November 2008, a delegation represented by Ms. Val Donnell requested that Council consider
designating the Vienna Library building as a heritage site under the Ontario Heritage Act. As part of its
consideration, Council requested information on the implications and commitments that arise from such
a designation.
Ontario Heritage Act regulations provide the following criteria regarding designations:
A property may be designated under section 29 of the Act if it meets one or more of the
þilowing criteriaþr determíníngwhether it is of cultural heritage value or interest:
I. The property has design value or physical value because it,
i. is a rare, unique, representatíve or early example of a style, type, expressíon, materìal or
construction method,
ii. dßplays a high degree of craftsmanshíp or artistic merít, or
iií. demonstrates a hígh degree of technical or scíentífic achievement.
2. The property has hístorical value or associatíve value because it,
i. has direct associatíons with a theme, event, belief person, activity, organízation or
institution that ís significant to a communíty,
ií. yields, or has the potential to yield, Ìnþrmation that contributes to an understanding of a
community or culture, or
iií. demonstrates or reflects the work or ideas of an architect, artist, builder, desígner or
theorist who is significant to a community.
3. The property has contextual value because it,
i. ís ìmportant in definíng, maíntaining or supporting the character of an area,
ii. is physically, functionally, visually or historically linked to its surroundings, or
iií. is a landmark.
Staff Report C2009-01 regarding Heritage Designations - Prop...
Page 233 of 335
Staff Comments
Designation of a property under the Ontario Heritage Act requires a statement of Cultural Heritage
Value or Interest (based on the mentioned criteria). This is to outline reasons for designation, and
forms part of the information registered on title with a designation byJaw. The designation can be the
whole of a property and structures, a single building, a portion of a building etc.
Where a building itself is designated, the Ontario Heritage Act then precludes:
1. Demolition or removal of the building without application to and approval from the Municipal
Council; and
2. alterations if such will affect the property's heritage attributes as set out in the reasons for
designation without written consent of the Municipal Council.
Though it is not part of the legislation, some municipal materials state that it is implicit within the
designation that it is the responsibilrty of the owner to try to maintain the property with its heritage
features as described with the reasons for designation.
The restrictions (or protection) on a
designation.
Recommendation
properly therefore become dependent on the reasons for
That Report C2009-01 be received for information.
fully submitted
Staff Report C2009-01 regarding Heritage Designations - Prop...
Page 234 of 335
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Harbour Facilities 2009
DATE: January 27,2008
FILE: L04
NUMBER: PR2009-03
Purpose
To confirm Council direction regarding lease arrangements for the municipal Black Docks, boat
launch, and hnger docks for 2009.
Background
As members of Council may recall, the Municipality has had an agreement with Mr. Ron Bradfield
(Bradcranex) to operate the mentioned facilities for the past number of years. Although part of the
agreements, the boat launch and finger docks have not been in actual use since at least 2000.
In considering the matter in May 2008, Council approved a lease with Mr. Bradfield at an amount of
$1,004 for the season, and suggested that staff look into tendering for 2009 inJanuary this year.
For information, Mr. Bradfield has expressed interest to renew the agteement again for 2009 with no
further increase.
Staff Comments
Proposals were last sought in 2000, at which time Bradcranex submitted the only complete proposal.
Staff do note that given the limited access and opportunities for recreational boating in the harbour, it
may be unlikely that other parties will be interested in lease arrangements. It is unknown what if any
impact a request for proposals may have on the current offer from Mr. Bradfield.
Options
1. Call for proposals for the lease and operation of the harbour facilities
2. Enter into agreement with Bradcranex Inc. to operate the facilities again for 2009.
3. Cease operation of the harbour facilities for 2009
Recommendation
THAT staff be authorized and directed to prepare a request for proposals for the operation of the
municipal Black Docks, boat launch, and finger docks for 2009.
I mitted,
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Page 236 of 335
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Staff Report PR2009-02 regarding Food Concession and Washroo...
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ì
CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT : Encroachment Agreem ent - 22 Pitt Street
DATE: January 28,2009
FILE:
NUMBER: PR2009-04
Purpose
This report is recommend execution of an encroachment agreement regarding the property at 22 Pitt
Street in Port Burwell.
Background
As a result of a sale of property at 22 Pitt Street in Port Burwell, it has been identified that portions of
the existing house encroach on the abutting municipal property. The extent of the encroachment is 3.6
feet. Through their solicitor, Mr. and Mrs. Vezinahave requested an encroachment agreement with the
Municipality in order to provide for the continued use of the property.
Staff Comments
Staff do not have any objections to the execution of an encroachment agreement in this situation. The
attached form of encroachment agreement is intended to protect the municipal interests, including
provisions that restrict the encroachment to its current amount, and indemniff the municipality.
Attachments
Draft By-law No. 2009-010, being a By-law to authorize the execution of an encroachment agreement
with Jimmy Marcel Yezina and Michelle May Lynn Vezina.
Recommendation
THAT By-law No. 2009-010, being a by-law to authorize the execution of an encroachment agreement
with Jimmy Marcel Yezina and Michelle May Lynn Vezina regarding property at 22 Pitt Street be
presented to Council for enactment.
Kyle
Staff Report PR2009-04 regarding Encroachment Agreement - 22...
Page 243 of 335
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO.2009-010
A BY-LAW TO AUTHORIZT,THE EXECUTION OF AN ENCROACHMENT
AGREEMENT BET\MEEN THE MUMCIPALITY OF BAYHAM AND
JIMMY MARCEL VEZINA AND MICHELLE MAY LYNN VEZINA
WHEREAS the Council ofthe Corporation ofthe Municipalþ ofBayham is desirous ofentering into
an encroachment agreement with Jimmy Marcel Yeztna and Michelle May Lynn Yezina regarding
property known municipally as 22 Pitt Street.
NO\il THEREX'ORE THE COUNCIL OF THE CORPORATION OF THE MIJMCIPALITY
OX' BAYIIAM ENACTS AS FOLLOWS:
l. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Encroachment
Agreement attached hereto as Schedule "4" and forming part of this byJaw between Jimmy
Marcel Yezina and Michelle May Lynn Vezina and the Municipality of Bayham
2. TIIAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND X'INALLY PASSED THIS 5TH DAY
OF F'EBRUARY 2009.
MAYOR CLERK
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AGREEMENT
AGREEMENT made in Quadruplicate this
-
day of ,2009.
BETWEEN:
JIMMY MARCEL VEZINA AND MICHELLE MAY LYNN VEZINA
hereinafter called the "Owners" of the FIRST PART
AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
hereinafter called the "Municipality" of the SECOND PART
L The Owners represent that they are the Owners of the lands and premises (hereinafter called
"the lands") described as part of Lots 14 and 15, West of Erieus Street, designated as PART 7
on Plan llF.-2760, Village of Port Burwell and known municipally as 22 Pitt Street, Port
Burwell, Ontario and identified by Roll No. 34 02 000 001 30000'
2. The Owners have requested the Municipality to grant them permission to maintain and use the
structure that encroaches upon Pa¡t 6 on Plan I lR-2760 (hereinafter called "the encroachment')
as depicted on the plan which is Schedule "4" annexed hereto and made part of this agreement.
4. The Council of the Municipality of Bayham deems it appropriate to grant such permission to the
Owners to maintain the encroachment as previously described subject to the terms, conditions
and provisions of this Agreement and this Agreement has been authorized by a by-law of the
Council, being By-law No. 2009-010.
NOW THEREF ORE, in consideration of the premises, and other good and valuable consideration and
the covenants and agreement hereinafter to be performed, the parties hereto covenant and agree as
follows:
l. The Municipality, during the pleasure of its Council, subject to the terms, conditions and
covenants ofthis Agreement shall allow the Owner for the time being of the lands, the privilege
of maintaining and using the structure on lands known municipally as 22 Pttt Street that
encroaches upon Part 6 on Plan I 1R-2760 more particularly depicted in Schedule "4" annexed
hereto until such time as the said structure shall be demolished, removed or destroyed or
otherwise ceases to exist oruntil any suchpart ofparts ofthe saidhighway so encroachedupon
is or are required by the Municipality for any purpose whichever shall f,rrst occur.
2. The Owner shall maintain the encroachment in all resDects to the satisfaction of the
Municipality upon its direction.
3. The Owner will always indemnifu and keep indemnified the Municipalþ against all actions,
suits, claims and demands which may be brought against or made upon the Municipality and
against all loss, costs, damages, charges and expenses whatsoever which may be incurred,
sustained or paid by the Municipality in consequence of the encroachment or otherwise by
reason of the exercise by the Owner of the permission hereby granted to maintain this
encroachment over and upon Part 6 Plan llR-2760 ard the Owners hereby grant to the
Municipality full power and authorityto settle any such actions, suits, claims and demands on
such terms as the Municipality to pay to the Municipality on demand all monies paid by the
Municipality in pursuance of any such settlement and also such sum shall represent the
reasonable costs ofthe Municipality or its solicitors in defending or settling any such action,
suits. claims or demands.
Staff Report PR2009-04 regarding Encroachment Agreement - 22...
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4.
5.
9.
10.
7.
If any time hereinafter the Council of the Municipality in its sole discretion, resolves to
terminate the privileges granted therein, the Owners agree to remove the encroachment or any
part or parts thereof within sixty (60) days next after notice in writing of such resolution has
been delivered or posted by prepaid mail to the owners at their address at the aforesaid premises
and the Owner shall not be entitled to claim any damages whatsoever for the removal of the
encroachment or any part or parts thereof.
If the owner shall fail to maintain the encroachment in a safe condition to the satisfaction ofthe
Municipality in its sole discretion or fail to remove the encroachment or anypan ofpans thereof
pwsuant to the provisions of the next preceding paragraph of this Agreement or if, on the
request of the Municipalþ, they refuse or neglect to repair the encroachment or any part or
parts thereof within a reasonable time, the determination of which time can be made by the
Municipalþ in its sole discretion, or remove the encroachment or any part or parts thereof
within sixty (60) days after demand therefore by the Municipality, then the Municipality may
cause the required work to be done or the required removal to be eflected either by its own
servants or by some other person and the costs shall be determined and evidenced by a
cefificate of the Treasurer of the Municipality and this determination shall be final. All such
costs, charges and expenses so paid or incurred on the lands until fully discharged by the
payment thereof and the jurisdiction as a debt owing by the Owner to the Municipality or may at
the sole option of the Municipality be recovered by if from the Owners in like manner as
municipal taxes as prescribed inthe Municipal Act, 2001, S,O. c. 25 as may be amended.
No length of time or of enjoyment by the Owner of the encroachment or any part or parts
thereofshall ensure or give a right to the Owners or their heirs, successors or assigns to maintain
the encroachment or any part or parts thereof or acquire an easement or shall deprive the
Municipality by the operation of any statute of limitation or otherwise of any right to require the
removal ofthe encroachment or any pa¡t or parts thereof.
The owner covenants and agrees with the Municipality that the encroachment upon Part 6 on
Plan llR-2760 shall be limited to the encroachment depicted in Schedule "A" of this
Agreement and that they will not increase, extend or enla¡ge or permit the increase, extension or
enlargement of the said encroachment in any manner whatsoever,
The owner covenants and agrees with the Municipality that this agreement may be registered
against the title to the lands and that the costs of the preparation and registration of this
agreement shall be paid by the Owner.
The owner covenant and agree with the Municipality that in the event ofthe Owner transferring
or selling the lands or any part thereof, the Owner shall forthwith notiff the Municipality in
writing of such transfer or sale together with the name and address of the transferee or
purchaser,
The owners covenant and agree with the Municipality that for the purpose of this agreement,
notice may be given to the Owner or owners for the time being, by mailing the notice post paid
and addressed to the owners of the address of 22Pitt Street, Port Burwell, Onta¡io.
Staff Report PR2009-04 regarding Encroachment Agreement - 22...
Page 246 of 335
I l. This agreement and everything herein contained shall respectively enure to the benefit of and be
binding upon the said parties hereto, their heirs, executors, administrators, successors and
assigns respectively.
IN WITNESS WHEREOF the said parties hereto, have hereunto set their hands and seals and the
Corporations have hereunto caused to be frxed their Corporate Seals under the hands oftheir duly
authorized officers in that behalfofthis
-
day of ,2009.
SIGI\¡'ED, SEALED and DELIVERED
in the presence of O\ryNER
(
(
(
TITE CORPORATION OT' THE
MTJNICIPALITY OF BAYIIAM
Mayor
(
(
(
Clerk
We have authority to bind the Corporation
(
(
(
Staff Report PR2009-04 regarding Encroachment Agreement - 22...
Page 247 of 335
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Staff Report PR2009-04 regarding Encroachment Agreement - 22...
Page 248 of 335
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Staff Report PR2009-04 regarding Encroachment Agreement - 22...
Page 249 of 335
Page 250 of 335
Correspondence received January 30, 2009 from Lloyd & Fran S...
Page 251 of 335
Correspondence received January 30, 2009 from Lloyd & Fran S...
Page 252 of 335
THE CORPORÁ.TION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: February 2,2009
FROM: Clerk, LyndaMillard FILE: C.12
SUBJECT z 2009 Committee/Board Appointments NUMBER: C2009-003
Purpose: To provide a draft byJaw for the appointment of persons to Committees and Boards
of Council.
Background: Appointments to the various boards and committees of Council are confirmed on
an annual basis.
Comments: The attached draft ByJaw 2009-006 confirms volunteers having indicated a
willingness to continue to serve on the various boards and committees of Council.
Alice Vallee's term expired December 31/08. She has been contacted and is willing to accept a
further three-year term expiring in 2011.
There are two member atlarge vacancies for the Museums Bayham Board and I have been
unable to contact Rick Postill to confirm his wishes. however. have left his name on for the
Cenotaph Committee.
As the Family Health Team is now in place and the Bayham Community Health Action
Committee is no longer active, this committee has been removed from the appointments byJaw.
Persons indicating a willingness to serve on the V/ind Interpretive Centre Workgroup, which
reports directlyto Council, are included as the Bayham Community Economic Development
Committee and its sub-committees have been suspended.
Provision has been made for appointment of two Council representatives to the (Bayham)
Municipal/Bayham Chamber of Commerce Liason Committee
Staff appointees maybe amended at Council's discretion.
2009 Council member appointments are to be made or confirmed. Council members should
consider changes, ifan¡ are in order.
Staff Report C2009-003 regarding 2009 Committee/Board Appoin...
Page 253 of 335
Staff Report
c2009-003
Board & Committee Appointments
Recommendation:
UTIIAT Staff Report C2009-003 regørdìng Commìttee / Board Appoíntments be receìved;
AND THAT By-law 2009-003, beíng a by-law to appoìnt members to the varíous boards ønd
commíttees of Councí|, as díscussed, be presented to Councílfor enactment "
Respectfully submitted
Attachment: By-law 2009-003
-2-
Reviewedby
Staff Report C2009-003 regarding 2009 Committee/Board Appoin...
Page 254 of 335
THE CORPORATION OX' TIIE MT]MCIPALITY OF' BÄYHÄM
BY-LAW2009-006
A BY.LA\M TO APPOINT MEMBERS TO
BOARDS AND COMN/trTTEES OF.TIIE MI]NICIPALITY
WHEREAS the Council oftheMunicipalityofBayhamis desi¡ous to appointpersons to Boards and
Committees for the purposes ofthe Corporation;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it expedient to
appoint zuch persons by by-law;
THTREF'ORE TIIE COUNCIL OF THE CORPORATION OF THE MU¡ICIPALITY OF
BAYHAM ENACTS AS FOLLOWS :
l. THAT the following persons be and are hereby appointed to act as members of the following
Boards and Committees of the Municipality of Bayham:
(a) Committee of Adjustment
Responsibility of Council
Secretary-treasurer Planning Co-ordinator, Margaret Underhill
(b) Community Centres Committee
Council Ed Ketchabaw Wayne Casier
Vienna Lions Clubs Representative William Gheysen, or alternate
Straffordville Lions Clubs Representative Roy Stewart or altemate
Community at Large Members Diane Squires
Vienna Community Centre Manager Jacqueline B. Bootle (non-voting)
Straffordville Community Centre Managers Jackie DeClercq (non-voting)
Secretary & Staff Resource Lynda Millard
(c) Cemetery Boards
Bayham Joint Cemetery Board
One representative from each individual Cemetery Board (as appointed by each Board) plus
Council Cliff Evanitski
Secretary & StaffResource Lynda Millard
Individual Cemeterv Bo ards
Straffordville
Gerald Taylor / Lome Taylor / William Underhill
Brent Stewart, Perry Grant & Francis Underhill
Joe Neville / Murray Wisson & Carl Biro (Secretary -Treasurer)
Eden
James Tait (Secretary-Treasurer) / Hugh Howey / William Baldwin
Herwin (Corþ) Ouellette / Lori Backus / Ray Maddox
Calton
Robert Davies (Chainnan) / Tracey Davres (Secretary-Treasurer)
Roger James / Stan James / Wilheln Siernens / Isaak Banman / Peter Nuefeld
Peter Froese
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Page 255 of 335
B/r-2009-006 a Committee Appointrnents
Individual Cemetery Boards (continued)
Guysboro
Theo Dickûout (Chairrnan & Joint Boa¡d Rep) / Vera May Dickûout
Bonnie Coelho (Vice-Chairman) / Dan Rayson (Secretary-Treasurer)
Elizabeth Ball I Emery Silverthom / Douglas Dennis
Smuck
Robert Gregson (Chairman) / Ha¡ris Teall / Tom Godby / Joan Gregson (Secretary-
Treasurer)
Dobbie
George Scott i Ma¡k Elliott / Brad Swance / Jim Tirpper
James Elliott (Secretary-Treasurer) / Redvers Conod (Chairman & Joint Board Rep)
BayhamWest
Larry Milrnine (Chairman) / Ralph Carter (Secretary-Treasurer) / Edwa¡d Ca¡ter
Best (Corinth)
George Beard / Ken Nesbitt / George Beard Jr.
(d) MuseumsBayhamBoard
Three (3) year term (expires 2009): Ron Bradfield / Jean Vy'oon / Mathew Schafer / Rosilee
Peto
Three (3) yea¡ term (expires 2010): Bev Hickey / / Ray Maddox @ayham
Historical Society Representative / Cha¡les Buchanan @ort Burwell Historical Society
Representative)
Th¡ee (3) year term (to expire 2011): / Cheryl Peters /
Brian Masschaele @rofessional Heritage Facility Representative)
Council Representative: LynnAcre Altemate: Mark Taylor
StaffLiason / Resource Lynda Millard
(e) Joint Otter Valley Utility Corridor and Recreation Trail Committee
@ayham / Tillsonburg)
Council: LynnAcre CliffEvanitski EdKetchabaw
StaffResource Kyle Kruger
(Ð Wind Interpretive Centre Workgroup (reportìng dìrecþ to Councíl)
Jackie Pulham /Ma¡rl'e Sebok / Ian Almond / Dennis Haggerty
Mike Phillimore (or altemate - Malahide Representative)
Lpn Acre (Bayham Representative)
StaffLiason / Resource Kyle Kruger
(g) Bayham Cenotaph Committss
V/illiam Gheysen / Rick Postill / Shelley McGee
Council Lynn Acre (oÐ Alternate Mark Taylor
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BlL2009-006 -J-Committee Appointunents
(h) Bayham Historical Society
Council Lpn Acre (or) Altemate Ed Ketchabaw
(l) Long Point Region Conservation Authority
(representing Bayham & Malahide-term expires 2010)
Paul Ens
C) Elgin Area Primary Water Supply System Joint Board of Management
(Representing Aylmer, Malahide & Bayham)
Bob Habkirk, Mayor, Town of Aylmer (or)
Jack Couckuyt, Councillor, Town ofAylmer (altemate)
(k) Port Burwell Secondary Water Supply System Joint Board of Management
Council Lynn Acre (or) Wayne Casier (alternate)
0) Elgin f¡¡¡s Canada Trail Committee
Council LynnAcre
(m) Joint Police Services Board
Council John V/ilson (the elected menrber rqlresenting Bayham and Malahide)
2007 - 2010 term rE)resented by Malahide
(n) Community Emergency Management Program Committee
Council CliffEvanitski (oÐ Lynn Acre (alternate)
CEMC / Fire Se,r¡¿ice Paul Groeneveld
Transportation Company (Hazardous Materials) Sean Cammaert (Future Transfer)
Industry (Hazardous Materials) Andrew Sebok (Underhill Fa¡m Supply)
Public Works Deparfrnent Gerry LeMay (or alternate)
WaterAMaste WaterDeparhnent Edwa¡d Roloson
Economic Development Kyle Kruger
Land Use Planning Margaret Underhill
Conservation Authorify CliffEvanitski (or altemate)
MNRÆrovincial Parks Park Manager (or altemate)
O.P.P. Operations Manager Kyle Cronk (or altemate)
(o) Property Standards Committee for terms to expire as follows:
Council Menrber
November 30, 2009 Ed Ketchabaw
Ratepaver Membe¡s
Decernber 31, 2009 Jim Heve,nor
Decernber 31, 2010 William Underhill
Decenrber 31, 201 I Alice Vallee
Secretary Breirda Gibbons
(Ð MunicþaUBayham Chamber of Commerce Liaison Committee
Council Representatives (2):
Staff Report C2009-003 regarding 2009 Committee/Board Appoin...
Page 257 of 335
(r)
3.
BlL2009-006 -4-Committee Appointments
Aylrner & Area Chamber of Commerce Economic I)evelopment Liason Committee
Council Representative: Mayor Lynn Acre
THAT the Mayor be ex-officio me.rrber of any committee and have the rights of any regular
committee menrber;
THÄ.T the term of these appoinfrnents shall be for a one-year term, excqrt the Joint Police
Services Board and the Long Point Region Conservation Authority representative for
Bayham & Malahide which shall be for a term endingDecønber 31,2010, and that
appointees shall rernain in office until respective successors are appointed by Council;
THAT appointnents By-law 2008-001, and all amendments thereto, be rqrealed;
TIIAT this byJaw shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIMEA¡tD FINALLYPASSED THIS sthDAy OF'
FEBRUARY2OO9.
MAYOR CLERK
4.
5.
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TIIE CORPORATION OF THE
MI]NICIPALITYOFBÄYHÄM Dß,flFT
BY-LÄIY NO. 2009-011
A BY.LÄ\il TO AUTHORIZE THE EXECUTION
OFA PROMOTIONAL AGREEMENT BETWEEN
TIIE MI]NICIPALITY OF' BAYHAM
ANI)
THE CANADIAN MUSEI]MS ASSOCIÁ,TION
TO CREATE AND CONDUCT A CONSUMER PROMOTION
cfHE (PROMOTTON')
WIIEREAS Section 1l of the Municipal Act 2001, S.O. 2001, c. 25 as amended, provides that a lower
tier municipality may pass by-laws respecting Culture, parks, recreation, and heritage;
AND WHEREÄS the Council of the Corporation of the Municþality of Bayham is desirous of
entering into promotion agreements with the Canadian Museums Association on behalf of the Port
Burwell Marine Museum and Historic Lighthouse and the Edison Museum of Vienn4 being Museums
Bayham participants;
NOW TIIEREF'ORE THE COIJNCIL OF'TIIE CORPORATION OF TIIE MI]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreements attached
hereto as Schedule "4" (Port Burwell Marine Museum and Historic Lighthouse) and Schedule
"B" (Edison Museum of Vienna) and fomring part of this by-law, between the Corporation of
the Municipality of Bayham and the Canadian Museums Association for particþation in the
'?romotion";
2. A¡tD THAT this byJaw shall come into full force and effect upon final passing.
READ Ä, FIRST, SECOND AND THrRD TrME AND FTNALLY PASSED THrS srE pAY OF
FTBRUARY2OO9.
MAYOR CLERK
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Schedule "A" to By-law 2009-011
PROMOTIONAL AGREEMENT
This is a Promotional Agreement (the "Agreement") between the Canadian Museums
Association C'CMA") and The Corporation of the Municþality of Bayham (CMA Member) on behalf
of the:
((Port BurweII Marine Museum and Historic Lighthouse"
as of December 3rd, 2008.
In consideration of the mutual covenants and promises herein, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
I. PROMOTIONS
Subject to the terms and conditions set forth in this Agreement, the parties hereto agree to
create and conduct a consumer promotion (the "Promotion"), as set out in Section 2 hereof, in Canada
and during the Term (as defined in Section 4).
2, PROMOTIONAL EFF'ORT
During the Term, the parties agree to abide by the Promotion as follows:
a) one FREE entry to the CMA Member organrzation (to a maximum value of $10, one per
paymg adult) when the bea¡er is accompanied by a full-fare paying adult;
b) for clarification, the costs of redeuption or any related costs will not to be borne by Kellogg.
Particþating CMA members shall be responsible for one hundred percent (100%o) of the cost of
the coupon redemption at their institution;
c) collect coupons and mail to the CMA at regular intervals tbroughout the Term of the
Promotion;
d) to clearly communicate at the member's point of entry / purchase it's participation in the
Promotion by prominently displaying a collateral piece which will be provided to the member
by Kellogg by way of CMA's bi-monthly mailing;
e) Kellogg shall support the Promotion by hosting a Promotion-specific microsite featuring the
CMA and the Promotion. Such microsite will be hosted by Kellogg and contain links to CMA
and participating CMA members' websites. Kellogg shall be solely responsible for the creation
of such microsite and all experuies associated therewith. CMA members shall work directly
with the CMA and its assigned agencies to ensure the accuracy of these links and that only
particþating CMA members are included within this microsite;
I the CMA member is responsible for all aspects of the redemption and fulfillment of the coupon
detailed in Section 2(a) and is responsible for the handling of any customer complaints relating
to any failure of it's employees to honour the coupon;
3. REPRESENTATIONSAND\MARRANTIES
Each party represents and warrants, recogrrizing that the other party is relying on such
representations and warranties in executing this agreønent, that:
(a) it is authorized to enter into and execute this agreement;
(b) it has the power and authority to do or cause all of the obligations to be
perfonned in acco¡dance with the terms hereof; and
(c) is a validly subsisting entity under the jurisdiction of its formation.
Draft By-law 2009-011 regarding Promotional Agreement betwee...
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TERM
(a) The temr of this Agreement with respect to all ma¡keting, promotional and other
activities hereunder shall be for the period commencing on the date hereof and ending December 30,
2009 (the "Term").
(b) The Terrn of this Agreement shall not be extended except by a written agreement
executed between the parties hereto.
5. NOTICES
Any and all notices required or permitted shall be in writing, may be served personally or by
mail, and shall be deemed sewed upon receipt. Such notices shall be addressed to the party to be
served as follows:
To Canadian Museums Association
Association Des Musees Canadiens:
280 Metcalfe Street, Suite 400
Ottaw4 Ontario K2P lR7
Attention: Executive Director & CEO, CMA
6. CONFIDENTIALITY
Each party covenants to keep shictly confidential, and not to disclose without the written
consent of the othe¡ party, the facts and terms of this Promotional Agreement (collectively, the
ttFactstt):
Each party also covenants to keep strictþ confidential, and not to disclose without the written
consent of the other party, inforrnation disclosed by the other party (ttre "Origrnating Party') relating
to the business, operations, affairs, trade secrets or technology ofthe Originating Party and any other
information or materials, documentation and data and reproductions thereof provided to the other (the
"Recþienf') by the Originating Party (collectively, "Information").
Such Facts and Information may be disclosed by the Recipient only to such persons in the
direct employ of Recþient or to such third parties who have a business need to know the same and
who shall have agreed to abide by the terrns of this Agree,ment. Neither the nature nor the content of
any Facts or Information shall, directly or indirectly, be disclosed to others or used for the benefit of
any person other than the Recþiørt without the prior written pennission of the Originating Party.
Recipient recogrr.izes that unauthorized use or disclosure of the Facts or Infomation would cause
irreparable harm to the Originating Party.
Notwithstanding the foregoing this Section 6 shall not apply to such Facts or Information
which:
(Ð as established by reasonable proof by the Recipient, is or becomes part of the
public domain without any breach of this Agreement; or
(iÐ is required by applicable law to be disclosed by the Recipient, provided that (a)
the Recþient provides written notice to the Originating Party of such
requirement prior to making any disclosure; (b) the Recþient, to the extent
practicable, affords to the Originating Party, prior to making any disclosurg the
opportunity of taking appropriate steps to avoid such disclosure; and (c) the
Recipient makes all reasonable efforts to require the third pa¡ty to whom the
Recipient may ultimately make such disclosure to retain the Facts or
Infor¡nation so disclosed in confidence.
This Section 6 shall survive the termination or expiration of this Agreement.
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7. SPECIAL REOIIIREMENTS - [e.g. offers, discounts in stores/shops, books, blackout dates.
Add additional paCe(Ð if requiredl.
N/A
8. APPLICABLELAW
This Agreønent shall be governed by, and interpreted and enforced in accordance with, the
laws in force in the Province of Ontario (excluding any conflict of laws, rule or princþle which migþt
refer such interpretation to the laws of another jurisdiction). Each parry irrevocably submits to the
non-exclusive jurisdiction of the courts of Ontario with respect to any matter arising hereunder or
related hereto.
9. COI'NTERPARTS
This Agreernent may be executed in any number of counterparts. Each executed counterpart
shall be deemed to be an original. All executed counterpa¡ts taken together shall constitute one
agreernent.
IN IYITNESS }YHEREOF this Agreement has been executed by each of the parties hereto as
of the first date w¡itten above.
CANADIÄN MUSEIJMS ASSOCIATION
Name: JohnMcAvity
Title: Executive Director & CEO
THE CORPORATION OF' THE MIJNICIPALITY
OFBAYIIAM
Name: LynnAcre
Title: Mayor
By:
By:
Name: Lynda Millard
Title: Clerk
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Schedule "B" to By-law 2009-011'
PROMOTIONALAGREEMENT
This is a Promotional Agreernent (the "Agreement') between the Canadian Museums
Association ("CMA') and The Corporation of the Municipality of Bayham (CMA Member) on behalf
ofthe:
@,
as ofDecernber 3rd, 2008.
In consideration of the mutual covenants and promises herein, the receþt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1. PROMOTIONS
Subject to the terms and conditions set forth in this Agree,ment, the parties hereto agree to
create and conduct a consumer promotion (the "Promotion'), as set out in Section 2hereof, in Canada
and during the Term (as defined in Section 4).
2. PROMOTIONAL EFFORT
During the Temt, the parties agree to abide by the Promotion as follows:
a) one FREE entry to the CMA Member organization (to a maximum value of $ 10, one per
payrng adult) when the bea¡er is accompanied by a full-fare paying adult;
b) for clarification, the costs of redemption or any related costs will not to be bome by
Kellogg. Participating CMA members shall be responsible for one hundred percent (10070)
of the cost of the coupon redemption at their institution;
c) collect coupons and mail to the CMA at regular intervals tlroughout the Term of the
Promotion;
d) to cleady communicate at the member's point of entry / purchase it's particþation in the
Promotion by prominently displaying a collateral piece which will be provided to the
member by Kellogg by way of CMA's bi-monthly mailing;
e) Kellogg shall support the Promotion by hosting a Promotion-specific microsite featuring
the CMA and the Promotion. Such microsite will be hosted by Kellogg and contain links to
CMA and particþating CMA members' websites. Kellogg shall be solely responsible for
the creation of such microsite and all expenses associated therewith. CMA members shall
work directly with the CMA and its assigned agencies to ensure the accuracy of these links
and that onlyparticipating CMA meryrbers are included within this microsite;
Ð the CMA member is responsible for all aspects of the redemption and fulfillment of the
coupon detailed in Section 2(a) and is responsible for the handling of any customer
complaints relating to any failure of it's ønployees to honour the coupon;
3. REPRESENTATIONS AND WARRANTIES
Each party represents and warrants, reægtlzing that the other party is relying on such
rqlresentations and watranties in executing this agreement, that:
(a) it is authorized to enter into and execute this agreement;
(b) it has the power and authority to do or cause all of the obligations to be
performed in accordance with the terrns hereof; and
(c) is a validly subsisting entity under the jurisdiction of its formation.
Draft By-law 2009-011 regarding Promotional Agreement betwee...
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4.TERM
(a) The term of this Agreement with respect to all marketing promotional and other
activities hereunder shall be for the period commencing on the date hereof and ending December 30,
2009 (the "Term").
(b) The Terrn of this Agreement shall not be extended except by a written agreement
executed between the parties hereto.
5. NOTICES
Any and all notices required or pennitted shall be in writing may be served personally or by
mail, and shall be deemed sewed upon receipt. Such notices shall be addressed to the party to be
served as follows:
To Canadian Museums Association
Association Des Musees Canadiens:
280 Metcalfe Street, Suite 400
Ottawa, Ontario K2P 1R7
Attention: Executive Director & CEO. CMA
6. CONF'IDENTIALITY
Each party covenants to keep strictly confidential, and not to disclose without the written
consent of the other part¡ the facts and terms of this Promotional Agreement (collectivel¡ the
.rtr'actstt):
Each party also covenants to keep strictly confidential, and not to disclose without the written
consent of the other party, information disclosed by the other party (the "Origrnating Party") relating
to the business, operations, affairs, tade secrets or technology ofthe Originating Party and any other
infomration or materials, documentation and data and reproductions thereof provided to the other (the
"Recþienf') by the Originating Party (collectivel¡ "Information").
Such Facts and Inforrnation may be disclosed by the Recipient only to zuch persons in the
direct employ of Recipient or to such third parties who have a business need to know the same and
who shall have agreed to abide by the terms of this Agreement. Neither the nature nor the content of
any Facts or Information shall, directly or indirectl¡ be disclosed to others or used for the benefit of
any person other than the Recipient without the prior written perurission of the Originating Party.
Recipient recognizes that unauthorized use or disclosure of the Facts or Information would cause
irreparable harm to the Originating Party.
Notwithstanding the foregoing, this Section 6 shall not apply to such Facts or Information
which:
(Ð as established by reasonable proof by the Recþient, is or becomes part of the
public domain without anybreach of this Agreement; or
(iÐ is required by applicable law to be disclosed by the Recþient, provided that (a)
the Recipient provides written notice to the Originatin gPúty of such requirernent prior
to making any disclosure; (b) the Recipient to the extent practicable, af[ords to the
Originating Party, prior to making any disclosurq the opportunity of taking appropriate
steps to avoid such disclosure; and (c) the Recþient makes all reasonable efforts to
require the third party to whom the Recþient may ultimately make such disclosu¡e to
retain the Facts or Information so disclosed in confidence.
This Section 6 shall survive the terrnination or expiration of this Agreement.
Draft By-law 2009-011 regarding Promotional Agreement betwee...
Page 264 of 335
7. SPECIAL REOUIREMENTS - [e.g. ofFers, discounts in stores/shops, books, blackout dates.
Add additional page(s) if requiredl.
N/A
8. APPLICABLE LA\ry
This Agreement shall be governed by, and interpreted and enforced in accordance with, the
laws in fo¡ce in the Province of Onta¡io (excluding any conflict of laws, rule or princþle which might
¡efer such interpretation to the laws of another jwisdiction). Each party irrevocably submits to the
non-exclusive jurisdiction of the coufs of Ontario with respect to any matter arising hereunder or
related hereto.
9. COI'NTERPARTS
This Agreement may be executed in any number of counte4rarts. Each executed counterpart
shall be deemed to be an original. All executed counterparts taken together shall constitute one
agree,ment.
IN IYTTNESS WIIEREOF this Agreement has been executed by each of the parties hereto as
ofthe first date written above.
CANADIAN MUSEI]MS Á.SSOCIATION
Narne: John McAvity
Title: Executive Director & CEO
TFF', CORPORATION OF THE MT]NICIPALITY
OF'BAYIIAM
Name: LlmnAcre
Title: Mavor
Narne: Lynda Milla¡d
Title: Clerk
By:
By:
Draft By-law 2009-011 regarding Promotional Agreement betwee...
Page 265 of 335
Draft By-law 2009-011 regarding Promotional Agreement betwee...
Page 266 of 335
Municipality of Bayham
Daily Process Data Collection
112912009
Facility:
Works:
Month:
Bayham Water Distribution
12600047 481 - Bayham Water Distribution
January-O8 to December-O8
CALL INS FOR lst QUARTER 2008
Oper. Highlight
211812008 Maintenance
311912008 Maintenance
Details
Call ln - 2 hours -emergency Hydro One at Scotia Line due to
broken hydro pole to be replaced.
OT - 2 hours - Checked out fire hydrant #12 damaged by Port Burwell Fire Dept. during fire call.
Unable to shut hydrant off. Gate valves left on and opened slightly to prevent from freezing up.
OT - 2 hours - Replaced leaking water main valve on Robinson Street between Shakespeare and
Strachan St. in Port Burwell.
CALL INS FOR 2nd QUARTER 2008
Maintenance
51412008 Oper. Highlight
511012008 Maintenance
5l22l20OB Maintenance
1012512008 Oper. Highlight
1 1 I 1 412008 Maintenance
Details
- 12 hours - Water main along Nova Scotia Line.Completed. Flushed hydrants
to release air from distribution system.
OT - 4 hours - Collected bacti samples for main break and delivered them to lab in London.
OT - 1.5 hours - Repaired service line leak at 34 Wellington St port Burwell.
OT - 2 hours - Performed a number of curbstop replacements in Port Bunruell and locating water
main along Plank Road near Otter's Edge Trailer Park.
CALL INS FOR 3rd QUARTER 2008
CALL INS FOR 4th QUARTER 2OO8
and flushed out hydrants in the distribution system to remove air from watermains.
Collected second set of samples from the distribution system, site of repair and upstream from
repair after the Lakeview Chamber Valve Change-out. OT -2 hours
OT - I hour - Curbstop replacements in Port Burwell.
Quarterly Report for Bayham Water Distribution System and ca...
Page 267 of 335
Municipality of Bayham
Daily Process Data Collection
1t29t2009
Facility:
Works:
Month:
Bayham Water Distribution
12600047 48.| - Bayham Water Distribution
January-08 to December-O8
CALL INS FOR 4th QUARTER 2OO8
Date Details
OT -2 hours - Took water sample from tle and delivered them to the
lab in London. Re-sample taken due adverse result from samples taken earlier in riveek.
OT - 2 hours - Took water sample from the Straffordville Community Centre and ddivered them to the
lab in London. Re-sample taken due adverse result from samples taken earlier in week.
Call ln - 2hours - Performed emergency locates for Hydro One at 102 Robinson Street port
Bun¡vell due to replacement of broken hydro pole.
11t1 Oper. Highlight
1 1 I 1612008 Oper. Highlight
1'l 12812008 Oper. Highlight
Quarterly Report for Bayham Water Distribution System and ca...
Page 268 of 335
Quarterly Report for
The Bayham Water Distribution System
for the period ending December 31, 2008
Waterworks # 260004748
Section 1 - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Water Resources Act (OWRA) Regulation 128104. Licensing
means that an individual meets the education and experience requirements
and has successfully passed the certifícation exam.
Quarterly Report for Bayham Water Distribution System and ca...
Page 269 of 335
. Sampling and Analytical Requirements:
OWRA Regulation 170103, the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available i¡ this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem Information:
Facility Name: Bayham Water DistrÍbution System
Contact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler & Adam Swance
Service Area: Port Burwell and Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin Area
Water System. lncluding the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Quarterly Report for Bayham Water Distribution System and ca...
Page 270 of 335
Section 4 - Analytical Test Results:
Vlicro biological
)arameters October November December Quartcr
Summarv MAG / IMAC
fotal Coliform
IFU/100mls
{umber of Samples 12 9 15 36
\umber of
)etectable Results 0 0 0 0
Min / Max Absent
ixceedences 0 0 0 0
lesample
:ecal Goliform or E-Goli Gount
)FUl100mls
\umber of Samples 12 9 r5 36
\umber of
)etectable Results 0 0 0 0
Min / Max Absent
ixceedences 0 0 0 0
{eterotrophic
tlate Gount /
3ackoround
{umber of Samoles 12 9 t5 36
\umber of
)etectable Results 0 0 0 0
Min / Max 500/200 cFU
ixceedences 0 0 0 0
lesample
l-ypical Source of
Sontamination
vlicrobial contaminants, such as viruses and bacteria, may come fron
reptic systems, agricultural livestock operations, wildlife, and wastewatel
reatment olants.
Somments: Samples are collected weekly from the Port BurwellWorks Yard, Port Burwell
¡Vastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Quarterly Report for Bayham Water Distribution System and ca...
Page 271 of 335
Operational
Parameters
Number of
Detectable
Results below
Reg.
uirements
0.05 Min.
4.00 Max.0.77- 1.00 0.44- 1.19 0.82 - 1.41 o.44 - 1.41
Operational
Parameters October November I)ecember Quarter
summary MAC/IMAC
Chlorine
Residual
Free (daily )
Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell.
Number of
Samples 62 60 62 r84
Number of
Detectable
Results below
Reg.
reouirements 0 0 0 0
Min/Max. mg/l
Port Bunvell 0.28 - 0.72 0.48 - 1.33 1.02 - 1.50 0.28 -1.50
0.05 Min.
4.00 Max.
Min/Max. mg/l
Vienna 0.20 - 0.51 0.21 - 1.22 0.94 -1.41 0.20 -1.41
0.05 Min.
4.00 Max.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period.
Quarterly Report for Bayham Water Distribution System and ca...
Page 272 of 335
Section 6 - List of all Gompounds Detected in Analvsis of Water Samples:
Parameter Crrmnrrr¡nrf JIIAG-orlMAC
Trihalomethanes
(quarterlv)
0.052 mg/L Port Burwell
0.046 mq/L Vienna 0.100 mg/L
Lead Pb (tested in 2"u &
4rn ouarter )0.33 - 5.78 ug/L 10 ug/L MAC
Section 7 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Quarterly Report for Bayham Water Distribution System and ca...
Page 273 of 335
Page 274 of 335
Quarterly Report for
The Municipality of Bayham Small Municipal Non'Residential
Wells for the period ending December 3l, 2008
Straffordvi lle Commu n ity Gentre
Bayham Medical Gentre
Bayham MunicipalOffice
Straffordville Library
Straffordville Firehall
Eden & Area Community Gentre
Section 1 - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 252105, and
the Ontario Drinking Water Standards are fully complied with. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
Quarterly Report for the Bayham Small Municipal Non-Resident...
Page 275 of 335
. Adherence to Ministrv Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section-3--- Anahdical-I-esf-Results :
Vlicro biological
)arameters October November December
Quarter
Summary MAC / IMAC
fotal Goliform
:ounts/100mls
\umber of Samples 12 23 t8 42
\umber of
)etectable Results 0 6 0 0
Vlin / Max
Straffordville
Comm Centre
range from 1 -
11 TC Absent
lxceedences 0 6 0 0
lesample 0
:ecal Coliform or E-Goli Count
¡ounts/100mls
\umber of Samoles 12 12 l8 42
\umber of
)etectable Results 0 0 0 0
Min / Max Absent
ixceedences 0 0 0 0
lesample Absent
{eterotrophic
)late Gount &
3ackground
]ount
No longer
required undet
new rezulatior
\umber of Samoles 0 0 0 0
\umber of
)etectable Results 0 0 0 0
Min / Max
500 Counts/ml
200 Counts/mL
ixceedences 0 0 0 0
Quarterly Report for the Bayham Small Municipal Non-Resident...
Page 276 of 335
Section 4 - Discussion of Analvtical Results:
the Straffordville Com
Parameter Gompound MAC or IMAG
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 mc,lL MAC
Section 5 - List of all Gompounds Detected in Analvsis of Water Samples:
o All facilities are posted non-potable and bottled water is provided.
Section 6 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter' A group of chemical compounds not containing
carbon.. Raw Water - Sudace or ground water available as a source of drinking water
that has not received any treatment.
Quarterly Report for the Bayham Small Municipal Non-Resident...
Page 277 of 335
Page 278 of 335
t) íì
Faim Oporator: Underhill FamsS¡to*:ffi
TotalAmountApp¡¡eO:ffi
Appllcat¡onMethoC:ffi
Datoof Appllcatlon:ffi
Sample Results
Total Su3ponded Solld!
Total Ammmla Mt + Nll.
NlHt ar N
Nlbats a! N
Nltrlto + Nltrato a! N
Potaaslum
Phosphoru3
E.Coll (cfu/l00mL)Maximum AlloMbl6 Concent€tion
25400
73.1
0.8
1.0
1.8
170
1100
7'1000
m9/L
mgLfl-
mgú-
m9/L
m9./L
m9/L
mg/L
+tthr,sÀ F%l .s* #4hd ne/L É¡e%t msÀ ÉPPîa,n¿ r -ru*-ır ,n,. #wH,nr #le¡%a,gr #eltd.str l-@!.sfl ms/L & ns/L
l--r-:ãil -sns| ]-Eil *^n|: -s,rgl-3î:ìãl -¡., @l
-&r!f9- __ge!Ef!!_ __çgÞElt__ -_chMlgE_ coppdI l70l ns,ts L 341 -gng l____!4gl nsns f-----76ıöl msns l--Tııl
-eftc :q n"nn l'E .s^t E:l "ur*s æN **o 13 nnns E@l 's*c
- r-llrrcuryn - Ægeg, _NÉg_ _L€9!_ __Sete^l*_ JcnsÂs L___J!ll nsÁs I s4l n9iÌ9 I 42ıl ng,¡rg f-----Trool mg¡kg f---ãl mgfts l--Tıdl ms*s
Sludgo
Cocñùll df-------ãl ns/L
Mülmñ i4olålConcêitr6tlon
¡n hEikg
ng mot lpúlg.olld.
Samplo Dats: April 30,2008
Biosolids Application Analysis dated May 1/08 and Oct 14/08,...
Page 279 of 335
Port Burwell Wastewater Treatment plant
Municipality of Bayham
Annual Gompliance Summary
Rorlons forf.lluÞ, Othor Pþblom!: Remodlal Acflont:
Effluont dlsch¡rgo to the Blg Obr C@k
Year:
Worfs # :
2008
fi0001319
Populatlon Seryed: 2460
Deslgn Avg Flow (m3): toso
2008 Tot l
Flow
ma
Avg. Dly
Flow
h3
M.x Dly
Flow
Avg, R.w
CBOD
lmsrL)
&NÈMIUAL UZ DtsMAND
Avg. R.w I Avg, Eft I Avg. Lo¡dCBOD CBOD I CBOD
lkord.vì ' lño¡Ll ¡t^td¡vì
5UüFENOED SOLIDS
Avg. R.w ¡vg: E L t Avg. Lordss ss sslñorli fñdrir i &drd'vì
Avg. R.w
Pho..
(msrl)
Avg. Efi.
Phor.
(nqtlÌ
Avg. Lord
Phor.
NI I KUGÈN 5ÈKIÈ5
avg. E{. ¡vs. L9¡.q Avg. Eff
NHr + NH4 NH¡ + NH¡ Nltr.te
Avg. Eff
Nltrlte
E, Coll
Gao. Moan
DO pH
KOCeNtng
Streem
lomp,
J.nurry
Fcbtu.ry
Mârch
Apdl
M¡y
Juno
J!¡ly
Augu!t
Ssptomber
Octobor
Novomber
20657
25053
230,4'2
2t018
18647
184t6
I 8099
'!8.59q
r8999
I 9921
27ß!i
712.3
8ô3.9
794 6
724 I
6¡i3.0
59¡1.1
616 I
612 5
€64 0
933 ¡
141 1.0
1907.0
1381.0
,l008.0
92ô.0
642 0
8æ.0
832.0
763 0
t't 87 0
123 ø
198.3
183.0
200.0
I 86.3
256 0
255.3
227.O
157,4
88.18
223.92
157.57
228.53
l'f8.05
1'18,82
108.76
157 90
't 56.37
I 50,73
146 92
5,ZO
5.50
5.80
5.80
6.30
3.80
4!0
2.30
2.30
5.40
3.56
5.01
4.61
1.57
2.44
2.08
2.04
2.47
1.41
1.53
504
'i33 6
152.8
32A,O
201.5
Í9.3
s92.6
214.5
'159.8
212.6
208 I
228,O
155.6
749
780
480
530
3!g
280
450
420
400
830
s.77
5.27
ø,74
9,8r
3.84
1.S9
'1.66
2.63
2.57
2,66
!.7p
6.70
6.23
9,08
7.10
6.01
5.96
6.71
5,95
5.97
4.21
q.4E
0.58
0.38
0.3'l
0.28
o.32
o.:28
0,1q
0.21
0.13
0.'t 3
o30
033
0!r
033
025
o20
921
o17
0fi
013
008
009
123
132
129
'I 35
050
022
09r
010
9ls
0'tô
013
0.84
0.94
1.07
0.36
q.r4
0.18
0.06,
-0.090.10
0.æ
15.41
1382
557
855
10 82
9.86
sø2
10 56
f0 68
12 34
12.71
0.34
0.20
o.25
0.09
o,14
0.19
0.0ô
0.06
0.t7
0.'t5
o.52
0.6_2
52.30
27.47
30.,{1
8.10
23.57
14.36
5.05
8.84
0.04
0.01
6.66
9,22
5.70
5.56
5.24
5.16
5.10
5.17
5.r11
5.32
7.63
7.48
7.74
7.14
7.'t5
7,20
7.25
7.32
7.22
o.2
o,2
7.4
1.1:1
17.3
23.3
20.2
15.5
7.7
3.4
1.8AVEUGE
MAXIMUM 2708S.0 933 ¡f 2120.O
z1g 2
315 !229.51 6!O 5,04 992.60
4.12 3.15o.io I r.ib
614
908
030
058
o,21 083 0.65 11.,t9 o-22 ß24 5.70 7.40
CRITERIA fmzlng t060,0
l5
l5 t5 90
<15
<15 t5 90
f0
l0
1.06 216
oBJEcTtvEs ] non-tmezlm t060 0
YES
10.60
YES YES YES YES
<'l
-<3
YES
't.06
3.18
Yot
150.00
150 00
>s I
>5
OBJECTIVES !@zlng 1060.0 <10 10.60 <nt<
Biosolids Application Analysis dated May 1/08 and Oct 14/08,...
Page 280 of 335
Slud0a
Con6hEtion
f----------T6?ıl msl_
il¡xlnun MetslConc¿itdlon
¡n mgikg
mg mabl pcrtglolld.
Samplo Dat€: Oclober 14,2OOB
r--åtrg!q- --ç9!!'uI- cobslt chrcmiun coppd Medry Morybd€num Nrd€r Leed s.r€nrum zncI 0.31 ns/l- f to5l msrl T----o-til ms/t_ T-----ïãl mgL l-tìl .sÍ_ T-=-oio'l ,4 Ë=--::l ,e/L l-...saı.31 ,s/L l--s={-ıl .s/L lli:sıãl me/L l-=:-ùl ms/L
l-15-¡ãl 'q¡g l_l 's'ks æ 's,ks æ -s,ke @ -s/kc æ .e,*s æt 'e,ke æt "n^s æ .c,kc æl mere @ mone
AMnic cdmlum cobell chÞmium coppgr Me@ry -ugIEgryr- Nic.ket Lêåd sotôntum zncf- 1?ol nsns f-EJ ng¡(g f------ãö'l mstg -r:ä-l ns,rs T-=T;ıd .cks l-si=Tl msúks I sl mefte I a2ıl "s*s re ,cag [: msfrg f-----Tm-l nsfte
Farm Opsrator: Underh¡lt Fems
Slte # : S-051341
Total Amount Appliod : 660 cubic metres
Application Method :
Dato ofApplication :
Total UsebleAcÉs 44.34
w¡th auto floetâtion unit
Sample Rosults
Total Suspended Solids
Total Ammom¡å t{H! + NH
N¡trlte as N
NltEte as N
Nltrlte + Nltnte as N
Potassium
Phosphorus
E.Coll (cfutl00mL)
180 mg/L
'l300 ms/L
38000 MaximumAllowableConæntÉtion
19700 msil
3.1 mg/L
0.3 mgL/L
45 ng/L
45 mg/L
Biosolids Application Analysis dated May 1/08 and Oct 14/08,...
Page 281 of 335
Facility:
Works:
Month:
Municipality of Bayham
Daily Process Data Gollection
Port Burwell Wastewater Tls
[110001319] - Port Burwell Wastewater Treatment Ptant
October-08 to December-O8
Details
1t29t2009
1
CALL INS FOR 4th QUARTER 2OO8
11 l3l20Ù8 Oper. Highlight
11 11512008 Oper. Highlight
1 1 11612008 Oper. Highlight
121912008 Oper. Highlight
12117 12008 Oper. Highlight
1212412008 Oper. Highlight
1212512008 Oper. Highlight
1212612008 Oper. Highlight
1212812008 Oper. Highlight
ransducer and raw pump chamber.
out and other alarms reset and level transducer.
Call ln - 1 Hour- lnfluent #2Leak Detection Alarm. Reset and
OT - I Hours - Force main between Eden and Straffordville became clogged/plugged. Unable to pump
down Eden Pump Station wet well. Checked pumps - okay. CC Dance on-site to vac down wet well
and to blow out clog.
OT - 6 Hours - Worked on freeing up clog in force main at the bottom of Black Bridge Hill with help
from CC Dance and F Mechanical.
Operational
I High Flows (Weather)
I Power Failure/Outage
Biosolids Application Analysis dated May 1/08 and Oct 14/08,...
Page 282 of 335
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Household Hazardous Waste/Large Item Disposal
DATE: February 2,2009
FILE: E09
NUMBER: E2009-001
Purpose
To confirm the 2009 Household Hazardous 'Waste and Large Item Drop-off Day and to
recommend that Clean Harbors Canada lnc. be retained to manage thehazardous waste.
Background
A service level budgeted for the last several years includes a single Hazardous'Waste and Large
Item Drop-off Day, held at the public works yard at the end of May (on the Saturday following
the long weekend) each year. Municipal staff has manned the event with Clean Harbors
managing the collection and disposal of the hazardous waste.
Staff Comments
In order to have a contract in place for Hazardous Waste Drop-off, arrangements need to be
finalized shortly. In addition, it is beneficial to have confirmation for resident inquiries and to
provide advance public notice of the event.
Contact has been made with Clean Harbours, and they are tentatively booked for Saturday, May
23rd,2009 from 9:00 a.m. to 2:00 p.m.
The Household Hazardous 'Waste and Large Item Drop off Day is included in the current draft
2009 Budget.
Recommendation
"That the 2009 Household Hazardous Waste and Large Item Drop-off Day be arranged for
Saturday I0lday 23rd, 2009, and that Clean Harbors Canada Inc. be retained to manage the
Hazardous Waste Drop-off collection and disposal."
Respectfully submitted
Planning Coordinator/Deputy Clerk
Kruger
Staff Report E2009-001 regarding Household Hazardous Waste/L...
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THE CORPORATION OF THE MIJMCIPALITY OF' BAYHAM
BY-LAW2009-006
A BY.LAW TO APPOINT MEMBERS TO
BOARDS AND COMMITTEES OF THN MI]NICIPALITY
\YHEREAS the Council of the Municipatity of Bayham is desirous to appoint persons to Boards and
Committees for the purposes of the Corporation;
A¡tD WHERE¡\S the €ouncil of the eorporation ofthe Municipality of Bayham deems it expedient to
appoint zuch persons by by-law;
THE'REF'ORE TIIE COI'NCIL OF'TIIE CORPORATION OF THF' MUNICIPALITY OF
BAYHAM ENACTS AS F'OLLOWS:
1. THAT the following persons be and are hereby appointed to act as members of the following
Boards and Committees of the Municipality of Bayham:
(a) Committee of Adjustment
Responsibility of Council
Secretary-treasurer Planning Co-ordinator, Margaret Underhill
(b) Community Centres Committee
Council Ed Ketchabaw Wayne Casier
Vienna Lions Clubs RçresentativeWilliam Gheysen, or alternate
Straffordville Lions Clubs Representative Roy Stewart or altemate
Community at Large Members Diane Squires
Vienna Community Centre Manager Jacqueline B. Bootle (non-voting)
Straffordville Community Centre Managers Jackie Declercq (non-voting)
Secretary & StaffResource Lynda Milla¡d
(c) Cemetery Boards
Bayham Joint Cemetery Board
One rqrresentative from each individual Cemetery Board (as appointed by each Board) plus
Council CliffEvanitski
Sectetarv & Staff Resource Lrmda Millard
Individual Cemetery Boards
Straffordville
Gerald Taylor / Lome Taylor / Willia¡n Underhi[
Brent Stewart, Perry Grant & Francis Underhill
Joe Neville / Murray Wisson & Carl Biro (Secretary {reasurer)
Eden
James Tait (Secretary-Treasurer) / Hugh Howey / V/illiam Baldwin
Herwin (Corþ) Ouellette / Lori Backus / RayMaddox
Robert Davies (Chainnan) / Trccey Dawes (Secretary-Treasurer)
Roger James / Stan James / wilhelm Siemens / Isaak Banman / Peter Nuefeld
Peter Froese
Calton
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BlL2009-006 a Committee Appointrnents
Individual Cemetery Boards (continued)
Guysboro
Theo Dickfiout (Chairman & Joint Board Rep) / Vera May Dickhout
Bonnie Coelho (Vice-Chairman) / Dan Rayson (Secretary-Treasurer)
Elizabeth Ball I Emery Silverthorn / Douglas Dennis
Smuck
Robert Gregson (Chairman) / Harris Teall / Tom Godby / Joan Gregson (Secretary-
Treasurer)
Dobbie
George Scott / Mark Elliott / Brad Swance / Jim Tupper
James Elliott (Secretary-Treasurer) / Redvers Conod (Chairman & Joint Board Rep)
BayhamWest
Larry Milmine (ChairrnaQ / Ralph Carter (Secretary-Treasurer) / Edward Carter
Best (Corinth)
George Beard / KenNesbitt / George Bea¡d Jr.
(d) MuseumsBayhamBoard
Three (3) year term (expires 2009): Ron Bradfield / Jean Woon / Mathew Schafer / Rosilee
Peto
Th¡ee (3) yea¡ term (expires 2010): Bev Hickey / / Ray Maddox @ayham
Historical Society Representative / Cha¡les Buchanan (Port Bwwell Historical Society
Representative)
Three (3) vea¡ terrn (to expire 201 1): / Cheryl Peters /
Brian Masschaele @rofessional Heritage Facility Representative)
Council Rqrresentative: Lynn Acre Altemate: Mark Taylor
StaffLiason / Resource Lynda Millard
(e) Joint Otter Valley Utility Corridor and Recreation Trail Committee
@ayham / Tillsonburg)
Council: LynnAcre CliffEvanitski Ed Ketchabaw
StaffResource Kyle Kruger
(Ð Wind Interpretive Centre lVorkgroup (reportíng dìrecþ to Council)
Jackie Pulham / Mamie Sebok / Ian Almond / Dennis Haggerty
Mike Phillimore (or alternate - Malahide Representative)
Lynn Acre @ayham Representative)
StaffLiason/Resource Kyle Kruger
(g) Bayham Cenotaph Committee
Willia¡n Gheysen / Rick Postill / Shelley McGee
Council Lynn Acre (or) Alternate Mark Taylor
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BlL2009-006 Committee Appointnents
(h) Bayham llistorical Society
Council Lynn Acre (oÐ Altemate Ed Ketchabaw
(l) Long Point Region Conservation Äuthority
(representing B ayham & Malahide-term expires 201 0)
Paul Ens
6) Elgin Area Primary Water Supply System JointBoard of Management
(Representing Aylmer, Malahide & Bayham)
Bob Habkirk, Mayor, Town of Aylmer (or)
Jack Couckuyt, Councillor, Town of Aylmer (altemate)
(k) Port Burwell Secondary Water Supply System Joint Board of Management
Council Llmn Acre (oÐ Wayne Casier (altemate)
(l) Elgin f¡¿¡5 Canada Trail Committes
Council LynnAcre
(m) Joint Police Services Board
Council John Wilson (the elected mernber rqlresenting Bayham and Malahide)
2007 - 2010 term represented by Malahide
(n) Community Emergency Management Program Committee
Council CliffEvanitski (oÐ LynnAcre (altemate)
CEMC / Fire Service Paul Groeneveld
Transportation Company (Hazardous Materials) Sean Canmaert (Future Transfer)
-J-
Industry (Hazardous Materials)
Public Works Departm,ent'Water/Waste Water Department
Economic Development
Land Use Planning
Conservation Authorify
MNRÆrovincial Pa¡ks
O.P.P. Operations Manager
Andrew Sebok (Underhill Farm SuppÐ
Gerry LeMay (or alternate)
Edward Roloson
Kyle Kruger
Margaret Underhill
Cliff Evanitski (or altemate)
Park Manager (or alternate)
Kyle Cronk (or altemate)
(o) Property Standards Committee for terms to expire as follows:
Council Member
November 30. 2009 Ed Ketchabaw
Rateþaver Members
Decsmber 31,2009 Jim Hevenor
December 31,2010 William Underhill
December 31, 201I Alice Vallee
Secreta¡v Brenda Gibbons
(Ð MunicipaUBayham Chamber of Commerce Liaison Committee
Council Rçresentatives (2):
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-4-
4,
5.
REÄDArrRsr, snco¡tp AIïD THrRDTIMEAnD FTNALLypassnD THrs söoAvor'
TBIÜtIARY2O(l9.
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TIIE CORPORATION OF THE
MTJNICIPALITY OF BAYIIAM
BY-LA\il NO .2009-007
ABY.LA}Y TO ASSUME A¡TD ESTABLISH LAIIDS
IN TIIE MUNICIALITY OF BAYHAM AS PART OX'
THE OPENPUBLIC HIGTT\ryAY SYSTEM
(SANDYTOWIYROAD)
\ilIIEREAS the Municipality of Bayham acquired properties for the purposes of improving the
municipal road known as Sandytown Road;
AND WIIEREAS the Council of the Municipality of Bayham desires to establish the said
parcels of land as part of the open public highway system of the Municipalþ pursuant to Section
31(l) of the Municipal Act,200l, S.O. 2001, c.25,as amended.
THEREFORE TIIE COI]NCIL OF TIIE CORPORATION OX'TIIE MT]¡ICIPALITY OÍ'
BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the pmcels of land listed below and situated in the Municipality of Bayham in the
County of Elgin be and the same are hereby assumed and established as part of the open
public highway system of the Municipality of Bayham:
Descrintion Public Hishwav
Part of Lot 124, ConcessionNTR, Municipality Sand¡own Road
of Bayham, County of Elgin, designated as
Pafs l, 2,3,5 and 6 on Plan I lR-5215
Part of Lot 124, Concession NTR, Municipality Sand¡own Road
of Bayham, County of Elgin, designated as
Pa¡t 1 on PlanllR-6242
2. TIIAT this byJaw shall take effect upon the date of its registration in the
Land Registry Office for the Registry Division of Elgin (No, l1).
3. TIIAT the Clerk or designate is hereby authorized to amend the parcel
designation noted in this By-law, if necessary upon registration of this By-law.
READ A FIRST, SECOND TIME AI\D THIRD TIME AND FINALLY PASSED THIS
5TH DAY OF. r'EBRUARY. 2009.
MAYOR CLERK
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THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2009-010
A BY-LA\ry TO AUTHORIZß,THE EXECUTION OF AN ENCROACHMENT
AGREEMENT BETWEEN THE MI]NICIPALITY OF BAYIIAMAI\D
JIMMY MARCEL VEZINA AND MICIIELLE MAY LYNN VEZINA
\ilHEREAS the Council ofthe Corporation of the Municipality ofBayham is desirous ofentering into
an encroachment agreement with Jimmy Marcel Yezina and Michelle May Lynn Yezina regarding
property known municipally as 22 Pitt Street.
NOW THEREFORE THE COIJNCIL OF'THE CORPORATION OT'THE MUNICIPALITY
OF'BAYIIAM ENACTS AS X'OLLOWS:
1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Encroachment
Agreement attached hereto as Schedule "4" and forming part of this byJaw between Jimmy
Marcel Vezina and Michelle May Lynn Yezira and the Municipality of Bayham
2. TIIAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS sTH DAY
OF X'EBRUARY 2009.
MAYOR CLERK
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AGREEMENT
AGREEMENT made in Quadruplicate this
-
day of ,2009.
B E T WEEN:
JIMMY MARCEL VEZINA AND MICHELLE MAY LYNN VEZINA
he¡einafter called the "Owners" of the FIRST PART
AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
hereinafter called the "Municipality" of the SECOND PART
l. The Owners represent that they are the Owners of the lands and premises (hereinafter called
"the lands') described as part of Lots 14 ærd 15, West of Erieus Street, designated as PART 7
on Plan llR-2760, Village of Port Burwell and known municipally as 22 Pilt Street, Port
Burwell, Ontario and identifred by Roll No. 34 02 000 001 30000.
2. The Owners have requested the Municipality to grant them permission to maintain and use the
structure that encroaches upon Pa¡t 6 on Plan I 1R-2760 (hereinafter called "the encroachment')
as depicted on the plan which is Schedule "4" annexed hereto and made part of this agreement.
4. The Council ofthe Municipality of Bayham deems it appropriate to grant suchpermissionto the
Owners to maintain the encroachment as previously described subject to the terms, conditions
and provisions of this Agreement and this Agreement has been authorized by a byJaw of the
Council, being ByJawNo. 2009-010.
NO\Y THEREFORE, in consideration ofthe premises, and other good andvaluable consideration and
the covenants and agreement hereinafter to be performed, the parties hereto covenant and agree as
follows:
1. The Municipality, during the pleasure of its Council, subject to the terms, conditions and
covenants of this Agreement shall allow the Owner for the time being of the lands, the privilege
of maintaining and using the structure on lands known municipally as 22 Pitt Street that
encroaches upon Part 6 on Plan I lR-2760 more particularly depicted in Schedule "4" annexed
hereto until such time as the said structure shall be demolished, removed or destroyed or
otherwise ceases to exist or until any such part ofparts ofthe said highway so encroached upon
is or are required by the Municipalþ for any purpose whichever shall first occur.
2. The Owner shall maintain the encroachment in all respects to the satisfaction of the
Municipality upon its direction.
3. The Owner will always indemnifr and keep indemnified the Municipalþ against all actions,
suits, claims and demands which may be brought against or made upon the Municipality and
against all loss, costs, damages, charges and expenses whatsoever which may be incurred,
sustained or paid by the Municipality in consequence of the encroachment or otherwise by
reason of the exercise by the Owner of the permission hereby granted to maintain this
encroachment over and upon Part 6 Plan llP.-2760 and the Owners hereby grant to the
Municipality full power and authority to settle any such actions, suits, claims and demands on
such terms as the Municipality to pay to the Municipality on demand all monies paid by the
Municipality in pursuance of any such settlement and also such sum shall represent the
reasonable costs of the Municipality or its solicitors in defending or settling any such action,
suits, claims or demands.
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4.If any time hereinafter the Council of the Municipality in its sole discretion, resolves to
terminate the privileges granted therein, the Owners agree to remove the encroachment or any
part or parts thereof within sixty (60) days next after notice in writing of such resolution has
been delivered or posted by prepaid mail to the owners at their address at the aforesaid premises
and the Owner shall not be entitled to claim any damages whatsoever for the removal of the
encroachment or any part or parts thereof.
If the owner shall fail to maintain the encroachment in a safe condition to the satisfaction of the
Municipality in its sole discretion or fail to remove the encroachment or any part ofparts thereof
pursuant to the provisions of the next preceding paragraph of this Agreement or it on the
request of the Municipality, they refuse or neglect to repair the encroachment or any part or
parts thereof within a reasonable time, the determination of which time can be made by the
Municipality in its sole discretion, or remove the encroachment or any part or parts thereof
within sixty (60) days after demand therefore by the Municipality, then the Municipality may
cause the required work to be done or the required removal to be effected either by its own
servants or by some other person and the costs shall be determined and evidenced by a
certificate of the Treasurer of the Municipalþ and this determination shall be hnal. All such
costs, charges and expenses so paid or incurred on the lands until fully discharged by the
paymentthereof andthe jurisdiction as a debt owingbythe Ownerto theMunicipalityormayat
the sole option of the Municipality be recovered by if from the Owners in like manner as
municipal taxes as prescribed inthe Municipal Act, 2001, S.O. c. 25 as may be amended.
No length of time or of enjoyment by the Owner of the encroachment or any part or parts
thereof shall ensure or give a right to the Owners or their heirs, successors or assigns to maintain
the encroachment or any part or parts thereof or acquire an easement or shall deprive the
Municipality by the operation of any statute of limitation or otherwise of any right to require the
removal ofthe encroachment or any part or parts thereof.
The owner covenants and agrees with the Municipality that the encroachment upon Pa¡t 6 on
Plan llF.-2760 shall be limited to the encroachment depicted in Schedule "4" of this
Agreement and that they will not increase, extend or enlarge orpermit the increase, extension or
enlargement of the said encroachment in any manner whatsoever.
The owner covenants and agrees with the Municipalþ that this agreement may be registered
against the title to the lands and that the costs of the preparation and registration of this
agreement shall be paid by the Owner.
The owner covenant and agree with the Municipality that in the event of the Owner tansferring
or selling the lands or any part thereof, the Owner shall forthwith notifu the Municipality in
writing of such transfer or sale together with the name and address of the transferee or
purchaser.
The owners covenant and agree with the Municipality that for the purpose of this agreement,
notice may be given to the Owner or owners for the time being, by mailing the notice post paid
and addressed to the owners of the address of 22Pitt Street, Port Burwell, Ontario.
5.
7.
9.
10.
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I l. This agreement and everything herein contained shall respectively enure to the benefit of and be
binding upon the said parties hereto, their heirs, executors, administrators, successors and
assigns respectively.
IN TIVITNESS WHEREOF the said parties hereto, have hereunto set their hands and seals and the
Corporations have hereunto caused to be fixed their Corporate Seals under the ha¡rds oftheir duly
authorized officers in that behalf of this
-
day of ,2009.
SIGNED, SEALED and DELIVEREI)
in the presence of OWNER
(
(
(
TIM CORPORATION OF' TITE
MI]NICIPALITY O[' BAYIIAM
(
(
(
Clerk
Vy'ehave authorityto bind the Corporation
(
(
(
(
(
(
Mayor
(
(
(
By-law 2009-010 A by-law to authorize the execution of a...
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By-law 2009-010 A by-law to authorize the execution of a...
Page 295 of 335
!b..
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AND REoISIFAR FOR THE
ÊEGISTRY DIVÍSION OF ELGIN
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CAUTION: rHrs pLAN r's N9r a. PLA.N .oF sueorvrsloN
WIf HIN THE MEÂNIN6 OF T'TE -PLÂNNINO. ACT.
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813.2 rq.ft.
SURVEYOR'S CERT I FI CATE
.r xenÈav ieálrFY. IHAT: . I
, '' (¡il= iir-i qu*vev alb pl¡H l¡aE coñFËcr.¡¡o r¡¡ ¡cèonoÂNcg.wrrx rHE sqnvEys;¡ðr l¡¡o'ise nectsrnv ¡cr' ' :. .,l luo ixe.necuurrÍo¡s r¡aoE THERËutroeR. .
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NOTES -
,J B€airNGs ¡ie esrno¡¡òurc aNo ÂRE REFEFREo
ÈEsr or cHÀIHAM slf,EEt,FEGtsrERED PLAN'rioRîH utúlf 0F gRocK. STREET rlrHlcH LlMll
ÎC THE MERIOIAN THROUGH THE SOUÎH€AST
'i'To. 12 , VILLAG€ OF PO¡IÎ EURW€LL; THEY
HAs a g€añiNc G Ns8o5é'sd'w,
CORNER 0F L01 2t ¡
ARE BASEO ON THE
'.1.FOUNO M0NUMENIS ARE SHO.WN.IHUS -)Þ
a
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THE CORPORATION OFTIIE
MUNICIPALTTY
BY-LAW NO.2009-011
A BY-LAW TO AUTHORIZE THE EXECUTION
OF A PROMOTIONAL AGRTEMENT BET\ilEEN
TO CREATE AND CONDUCT A CONSUMER PROMOTION
(IHE TPROMOTION')
\ilIIEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, provides that a lower
tier municipality may pass by-laws respecting Culture, parks, recreation, and heritage;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into promotion agreements with the Canadian Museums Association on behalf of the Port
Burwell Marine Museum and Historic Lighthouse and the Edison Museum of Vienna, being Museums
Bayham participants;
NOW THEREF'ORE TIIE COUNCIL OF'THE CORPORATION OF'THE MTJNICIPALITY
OF BAYHAM ENACTS AS F'OLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreements attached
hereto as Schedule "4" (Port Burwell Marine Museum and Historic Lighthouse) and Schedule
"B" (Edison Museum of Vienna) and forming part of this by-law, between the Corporation of
the Municipality of Bayham and the Canadian Museums Association for particþation in the
"Promotion";
2. AND TIIAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND TIIIRD TIME AND F'INALLY PASSED TIIIS sTH DAY OF'
FEBRUARY2OO9.
MAYOR CLERK
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Schedule "A" to By-law 2009-011
PROMOTIONAL AGREEMENT
This is a Promotional Agreement (the "Agreement") between the Canadian Museums
Association C'CMA") and The Corporation of the Municipality of Bayham (CMA Member) on behalf
ofthe:(Port Burwell Marine Museum and Historic Lighthouse"
as ofDecember 3rd. 2008.
In consideration of the mutual covenants and promises herein, the receipt and sufficiency of
¡vhich is hereby acknowledged-theparties agree asfollows:
I. PROMOTIONS
Subject to the terms and conditions set forth in this Agreement, the parties hereto agree to
create and conduct a consumer promotion (the "Promotion"), as set out in Section 2 hereof, in Canada
and during the Term (as defined in Section 4).
2. PROMOTIONAL EFFORT
During the Term, the parties agree to abide by the Promotion as follows:
a) one FREE entry to the CMA Member organization (to a maximum value of $10, one per
paying adult) when the bearer is accompanied by a fuIl-fare paying adult;
b) for clarification, the costs of redemption or any related costs will not to be borne by Kellogg.
Participating CMA members shall be responsible for one hundred percent (100%) of the cost of
the coupon redemption at their institution;
c) collect coupons and mail to the CMA at regular intervals througþout the Term of the
Promotion;
d) to clearly communicate at the member's point of entry / purchase it's participation in the
Promotion by prominently displaying a collate¡al piece which witl be provided to the member
by Kellogg by way of CMA's bi-monthly mailing;
e) Kellogg shall support the Promotion by hosting a Promotion-specific microsite featuring the
CMA and the Promotion. Such microsite will be hosted by Kellogg and contain links to CMA
and participating CMA members' websites. Kellogg shall be solely responsible for the creation
of such microsite and all expenses associated therewith. CMA members shall work directly
with the CMA and its assigned agencies to ensure the accuracy of these links and that only
participating CMA members are included within this microsite;
Ð the CMA member is responsible for all aspects of the redernption and fulfillment of the coupon
detailed in Section 2(a) and is responsible for the handling of any customer complaints relating
to any failure of it's employees to honour the coupon;
3, REPRESENTATIONSAND\ryARRANTIES
Each party represents and warrants, recognizing that the other party is relying on such
representations and warranties in executing this agreement, that:
(a) it is authorized to enter into and execute this agreement;
(b) it has the power and authority to do or cause all of the obligations to be
performed in accordance with the terms hereof; and
(c) is a validly subsisting entity under the jurisdiction of its formation.
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4. TERM
activities hereunder shall be for the period commurcing on the date hereof and ending Decernber 30,
2009 (the "Term").
O) The Term of this Agreernent shall not be extended except by a written agreement
executed between the parties hereto.
5. NOTICES
Any and all notices required or permitted shall be in writing, may be served personally or by
mail, and shall be deemed served upon receipt. Such notices shall be addressed to the party to be
served as follows:
To Canadian Museums Association
Association Des Musees Canadiens:
280 Metcalfe Street, Suite 400
Ottawa, Onta¡io K2P 1R7
Attention: Executive Director & CEO. CMA
6. CONFIDENTIALITY
Each party covenants to keep strictly confidential, and not to disclose without the written
consent of the other parly, the facts and terms of this Promotional Agreement (collectively, thettFactstt):
Each party also covenants to keep strictly confidential, and not to disclose without the written
consent of the other part¡ information disclosed by the other party (the "Originating Party") relating
to the business, operations, affairs, hade secrets or technology ofthe Originating Party and any other
information or materials, documentation and data and reproductions thereof provided to the other (the
"Recþient") by the Originating Party (collectively, "fnformation").
Such Facts and Information may be disclosed by the Recipient only to such persons in the
direct employ of Recipient o¡ to such third parties who have a business need to know the same and
who shall have agreed to abide by the terms of this Agreement. Neither the nature nor the content of
any Facts or Information shall, directly or indirectl¡ be disclosed to others or used for the benefit of
any person other than the Recipient without the prior w¡itten permission of the Originating Party.
Recipient recognizes that unauthorized use or disclosure of the Facts or Information would cause
irreparable harm to the Originating Party.
Notwithstanding the foregoing, this Section 6 shall not apply to such Facts or lnformation
which:
(Ð as established by reasonable proof by the Recipient, is or becomes part of the
public domain without any breach of this Agreement; or
(iÐ is required by applicable law to be disclosed by the Recþient, provided that (a)
the Recipient provides written notice to the Originating Party of such
requirement prior to making any disclosure; (b) the Recipient, to the extent
practicable, affords to the Originating Part¡ prior to making any disclosure, the
opportunity of taking appropriate steps to avoid such disclosure; and (c) the
Recipient makes all reasonable efforts to require the third party to whom the
Recipient may ultimately make such disclosure to retain the Facts or
Information so disclosed in confidence.
This Section 6 shall survive the termination or expiration of this Agreement.
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7. SPECIAL REOUIREMENTS - [e.g. offers, discounts in stores/shops, books, blackout dates.
Add additional page(s) if requiredl.
N/A
8. APPLICABLELAW
This Agreement shall be governed by, and interpreted and enforced in accordance with, the
laws in force in the Province of Ontario (excluding any conflict of laws, rule or principle which might
refer such interpretation to the laws of another jurisdiction). Each party irrevocably submits to the
non-exclusive jurisdiction of the courts of Ontario with respect to any matter arising hereunder or
related hereto.
9. COUNTERPARTS
This Agreement may be executed in any number of counterpafs. Each executed counterpart
shall be deemed to be an original. All executed counterparts taken together shall constitute one
agreement.
IN WITNESS WIIEREOF this Agreement has been executed by each of the parties hereto as
of the fust date written above.
CANADIAN MUSEUMS ASSOCIÄTION
Name: JohnMcAvity
Title: Executive Director & CEO
TIIE CORPORATION OF' THE MUNICIPALITY
OFBAYHAM
Name: Lynn Acre
Title: Mayor
By:
By:
Name: Lynda Millard
Title: Clerk
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Schedule "B" to By-law 2009-011
PROMOTIONAL AGREEMENT
This is a Promotional Agreement (the "Agreement") between the Canadian Museums
Association ("C*tL1 and The Corporation of the Municipality of Bayham (CMA Member) on behalf
ofthe:(Edison Museum of Viennatt,
as ofDecember 3rd, 2008.
In consideration oÈthernutual covenants and oromises herein.Jhe receiBt and sufficiencv
which is hereby acknowledged, the parties agree as follows:
1. PROMOTIONS
Subject to the terms and conditions set fofh in this Agreement, the parties hereto agree to
create and conduct a consumer promotion (the "Promotion"), as set out in Section 2 hereof, in Canada
and during the Term (as defined in Section 4).
2. PROMOTIONAL EF'F'ORT
During the Term, the parties agree to abide by the Promotion as follows:
a) one FREE entry to the CMA Member organization (to a maxìmum value of $10, one per
paylng adult) when the bearer is accompanied by a full-fare paying adult;
b) for clarification, the costs of redernption or any related costs will not to be borne by
Kellogg. Particþating CMA members shall be responsible for one hundred percent (100%)
of the cost of the coupon redemption at their institution;
c) collect coupons and mail to the CMA at regular intervals throughout the Term of the
Promotion:
d) to clearly communicate at the member's point of entry / purchase it's participation in the
Promotion by prominently displaying a collateral piece which will be provided to the
member by Kellogg by way of CMA's bi-monthly mailing;
e) Kellogg shall support the Promotion by hosting a Promotion-specific microsite featuring
the CMA and the Promotion. Such microsite will be hosted by Kellogg and contain links to
CMA and participating CMA members' websites. Kellogg shall be solely responsible for
the creation of such microsite and all expenses associated therewith. CMA members shall
work directly with the CMA and its assigned agencies to ensure the accuracy of these links
and that only participating CMA members are included within this microsite;
Ð the CUe member is responsible for all aspects of the redemption and fulfillment of the
coupon detailed in Section 2(a) and is responsible for the handling of any customer
complaints relating to any failure of it's employees to honour the coupon;
3. REPRESENTATIONSAi\DWARRANTIES
Each party represents and warrants, recognizing that the other party is relying on such
representations and warranties in executing this agreernent, that;
(a)
(b)
it is authorized to enter into and execute this agreement;
it has the power and authority to do or cause all of the obligations to be
performed in accordance with the terms hereof: and
(c) is a validly subsisting entity under thejurisdiction ofits formation.
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4 TERM
(a) The term of this Agreernent with respect to all marketing, promotional and other
activities hereunder shall be for the period commencing on the date hereof and ending December 30,
2009 (the "Term").
(b) The Term of this Agreement shall not be extended except by a written agreement
executed between the parties hereto.
5. NOTICES
Any and all notices required or permitted shall be in writing, may be served personally or by
mail, and shall be deemed served upon receipt. Such notices shall be addressed to the party to be
served as follows:
To Canadian Museums Association
Association Des Musees Canadiens:
280 Metcalfe Street, Suite 400
Ottawa, Ontario K2P lR7
Attention: Executive Di¡ector & CEO, CMA
6. CONF'IDENTIALITY
Each party covenants to keep strictly confidential, and not to disclose without the written
consent of the other party, the facts and terms of this Promotional Agreement (collectively, the
ttFactstt):
Each party also covenants to keep strictly confidential, and not to disclose without the written
consent of the other party, information disclosed by the other party (the "Originating Parfy") relating
to the business, operations, affairs, trade secrets or technology ofthe Originating Party and any other
information or materials, documentation and data and reproductions thereof provided to the other (the
"Recipient") by the Originating Party (collectively, "Information").
Such Facts and Information may be disclosed by the Recipient only to such persons in the
direct employ of Recipient or to such third parties who have a business need to know the same and
who shall have agreed to abide by the terms of this Agreement. Neither the nature nor the content of
any Facts or Information shall, directly or indirectly, be disclosed to others or used for the benefit of
any person other than the Recþient without the prior written permission of the Originating Party.
Recipient recognizes that unauthorized use or disclosure of the Facts or Information would cause
irreparable harm to the Originating Party.
Notwithstanding the foregoing, this Section 6 shall not apply to such Facts or Information
which:
(Ð as established by reasonable proof by the Recipient, is or becomes part of the
public domain without any breach of this Agreement; or
(iÐ is required by applicable law to be disclosed by the Recipient, provided that (a)
the Recipient provides written notice to the OriginatingPuty of such requirement prior
to making any disclosure; (b) the Recipiørt, to the extent practicable, affords to the
Originating Party, prior to making any disclosure, the opportunity oftaking appropriate
steps to avoid such disclosure; and (c) the Recipient makes all reasonable efforts to
require the third party to whom the Recipient may ultimately make such disclosure to
retain the Facts or Information so disclosed in confidence.
This Section 6 shall survive the termination or expiration of this Agreement.
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SPECIAL REOUIREMENTS - [e.g. offers, discounts in storeVshops, bookso blackout dates.
sl ifreaui
N/A
APPLICABLELAW
This Agreement shall be governed b¡ and interpreted and enfo¡ced in accrcrdance with, the
laws in force in the Provinco of Ontmio (excluding any conflict of laws, rule or principle which migþt
refer such interpretation to the laws of another jurisdiction). Each party irrevocably submits to the
non-exclusive jurisdiction of the courts of Ontario with respect to any matter arising hereunder or
related hereto.
9. COTJNTERPARTS
This Agreement may be executed in any number of cormterparts. Each executed counterpart
shall be deemed to be an original. All executed counterpaÌts taken together shall constituüe one
agregment,
IN WTT¡IESS ]VHEREOF this Agreernent has been executed by each of the parties hereto as
of the first date written above.
CANADIÄN MUSEUMS ÀSSOCIATION
Narne: John McAvity
Titler ExecutiveDirector & CEO
THE CORPORATION OF THE MTJNICIPALITY
OFBAYEAM
By:
Name: LyndaMillard
Title: Clerk
By:
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Page 304 of 335
THE CORPORATION OF THE
MTJMCIPALITY OX' BAYIIAM
BY-LAW NO.2009-012
A BY.LAW TO AUTHORIZÊ' THE EXECUTION
OX' AII AGREEMENT BETWEEN
TITE MUIVCIPALITY OF BÄYIIÄM
A¡ID
STE\üARDSHIP ONTARIO
FOR TÍTE PROVISION OF FUNDING
FOR HAZARDOUS WASTE MANAGEMENT
WHEREAS by letter received by Waste Diversion Ontario on December 12,2006, the Minister
of the Environment for the Province of Ontario required Waste Diversion Ontario to develop a
waste diversion program for municipal hazardous or special waste and that Stewardship Ontario
act as the Industry Funding Organization for the program;
AND WHEREAS the Municipality of Bayham operates a municipal haza¡dous or special waste
collection annually;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for provision of funding for hazardous waste management.
TIIEREFORE THE COUNCIL OF'THE CORPORATION OX'THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLO\ilS:
1. THAT the Mayor and Treasurer be and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and forming part of this byJaw between the
Municipality of Bayham and Stewa¡dship Ontario for the provision of funding for
hazardous waste management.
2. THAT this byJaw shall come into full force and effect upon final passing.
READ A F'IRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS sih DAY
OFFEBRUARY2OO9.
MAYOR CLERK
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
MTINICIP AL IJAZARDOUS OR SPECIAL WASTE
MANAGEMENT SHARED RESPONSIBILITY AGREEMENT
THIS AGREEMENT made in duplicate is effective as of the 5th day of February,2009.
BETWEEN:
STEWARDSHIP ONTARIO
(hereinafter referred to as "Stewardship Ontario")
-and-
MUNICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipallty") [If not a
municipality, the name of the entity will be used, e.g. Eastern
W'aste Services BoardJ
(hereinafter referred to as the "Parties" or singularly as a'rParty")
WHEREAS:
A. By letter received by Waste Diversion Ontario on December 12,2006,the
Minister of the Environment for the Province of Ontario required V/aste Diversion Ontario to
develop a waste diversion program for municipal hazardous or special waste and that
Stewardship Ontario act as the Industry Funding Orgarization for the program, which
requirement was made pursuant to subsection23(l) of the Yf/aste Diversion Act 2002 (Ontario);
B. Stewardship Ontario, at the direction of and in cooperation with V/aste
Diversion Ontario, developed a municipal hazardous or special waste program plan, which was
approved for implementation by the Minister of the Environment for the Province of Ontario by
letter dated February 19,2008;
C. The municipal hazardous or special waste program plan provides, inter
alia, for Stewardship Ontario to arrange for the management of municipalhazardous and special
waste which has been collected by municipalities and other collection systems in the Province of
Ontario.
NO\il THEREFORE in consideration of the premises and mutual agreements
contained herein and subject to the terms and conditions hereinafter set forth, the Parties
covenant and agree as follows:
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1.0 Definitionsandlnterpretation
1.1 Terms beginning with capital letters and used herein without definition shall have the
meanings given to them in either the W'aste Diversion Act 2002 (Ontario) or the
Municipal Act, 2001 (Ontario), as the case may be unless otherwise specified.
1.2 Inthis Agreement:
(a) 3(Act" means the Waste Diversion Act, 2002 (Ontario), as amended;
(b) "Agreement" means this Agreement and includes all schedules and amendments
thereto;
(c) "Bank of Canada Rate" means the floating annual rate of interest published from
day to day in the GLOBE and MAIL Report on Business in its "Money Rates"
column as the "Bank of Canada Ovemight Rate". Should such publication not
continue to publish the Bank of Canada Overnight Rate or a substitute rate, then
Stewardship Ontario will select a comparable announced rate.
(d) "Business Day" means Monday through Friday, excluding statutory holidays and
any other day that the Government of Ontario has elected to be closed for business;
(e) "Certificate of Approval" means a legal instrument issued by the Director of the
Environmental Assessment and Approvals Branch of the Ministry of the
Environment of Ontario pursuant Section 27 to the Environmental Protection Act
(Ontario);
(Ð "Collection Services" means all the activities, including those conducted at
Depots and Events operated by or on behalf of the Municipality for the purpose of
receiving, classiffing and storing MHSW including the manifesting of the MHSV/
after the MHSV/ is loaded into the transportation vehicle prior to transportation
away from the Depot or Event, but not including Value-Added Collection Services;
(g) "Commencement Date" means July 1, 2008;
(h) "Depot" means a collection facility/location, at an address for which a Certicate of
Approval has been issued, for receiving MHSV/ from the public andlor Exempt
Small Quantity IC&I Generators within the Municipality's service area;
(i) "Event" means a one-day or other mobile collection event conducted to receive
MHSW from the public andlor Exempt Small Quantity IC&I Generators operated
for or on behalf of a Municipality;
(j) "Exempt Small Quantity IC&I Generator" or rúExempt SQG" means a
business that is not required to submit a Generator Registration Report with respect
to MHSW under subsection 18 (l) of Regulation 347, made under the
Environmentql Protection Act (Ontario), as amended from time to time, and
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generates MHSW and that does not generate more than 100 kilograms per month
of MHSW;
(k) "Generator" means the operator of a waste generation facility;
0) "Manifesting" means those activities associated with preparing a manifest for
Post-Collection Services in accordance with Regulation 347 made under the
Envir onme ntal P r ote ct i o n Act (Ontario);
(m) "MFIPPA" means the Municipal Freedom of Information and Protection of
Privacy Act. R.S.O. 1990, c. M.56, as amended from time to time.
(n) "Municipal Hazardous or Special Waste" or "MHS\il" means waste materials
dehned under Ontario Regulation 542106 and includes both Municipal Hazardous
and Special Waste as defined therein.
(o) "Municipal Hazardous or Special Waste Program Plan" or "MHS\il Program
Plan" means the waste diversion program approved by the Minister of the
Environment on February 19, 2008, pursuant to section 26 of the Act, and any
amendments thereto;
(p) "MHSW Services" means Collection Services and Post-Collection Services for
Phase 1 MHSW;
(q) "Minister" means the Minister of the Environment for the Province of Ontario;
G) "MinÍster's Program Request Letter" means the Minister's letter to Waste
Diversion Ontario received on December 12,2006 requesting a waste diversion
program for MHSW and directing Stewardship Ontario to act as the Industry
Funding Organization;
(s) "Phase I MHSW" means MHSW designated as such in the Minister's Program
Request Letter and further defined in the MHSW Program Plan;
(t) "Post-Collection Services" means activities relating to the management of MHSW
after the point of Manifesting, including but not limited to transportation of waste
from collection facilities, processing, recycling, and disposal of waste and other
waste management activities;
(u) "Seryice Provider" means a third party that provides services to the Municipality
in relation to the MHSW Services;
(v) "service Provider Contract" means the contract between the Municipality and
the Service Provider pursuant to which the Service Provider provides some or all of
the MHSW Services of the Municipality;
(w) "stewards" means the persons or companies obligated by Stewardship Ontario to
pay fees under the MunicipalHazañous or Special Waste Program Plan;
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(x)
SCHEDULE 'A' TO BY-LAW 2OO9-OI2
"Value-Added Collection Services" means additional procedures listed in
Schedule D which the Municipality has agreed to perform at the time of providing
Collection Services, at the request of Stewardship Ontario;
"Waste Diversion Program" means a program referred to in Sections 23 and 25
of the Act.
(y)
1.3 In this Agreement,
(a) W'ords denoting the singular include the plural and vice versa and words denoting
any gender include all genders;
(b) The word "including" or "includes" shall mean "including [or includes] without
limitation";
(c) Any reference to a statute shall mean the statute in force as of the date of this
Agreement, together with all regulations promulgated thereunder, as the same may
be amended, re-enacted, consolidated andlor replaced, from time to time, and any
successor statute thereto, unless otherwise expressly provided;
(d) When calculating the period of time within which or following which any act is to
be done or step taken, the date which is the reference day in calculating such period
shall be excluded; if the last day of such period is not a Business Day, the period
shall end on the next Business Day;
(e) All dollar amounts are expressed in Canadian dollars;
(Ð Any tender of notices or documents under this Agreement shall be made upon the
relevant party atthe address set out in Section 12.0;
(g) The division of this Agreement into separate sections and subsections, and the
insertion ofheadings are for convenience ofreference only and shall not affect the
construction or interpretation of this Agreement; and
(h) Excep as specifically defined or provided for in this Agreement, words and
abbreviations which have well known or trade meanings are used in accordance
with their recognized meanings.
1.4 The Parties acknowledge that the recitals to this Agreement are true and correct.
2.0 Term of Agreement and Amendment
2.1 The term of this Agreement shall commence as of the Commencement Date and shall
remain in effect until three (3) years after that date unless terminated earlier in
accordance with Section 14.0 of this Agreement or amended in accordance with
Subsection 2.2. This Agreement shall automatically renew for up to two further one
(1) year terms, unless either party notifies the other at least ninety (90) days in
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
advance of any renewal term commencement date that the Agreement shall not be
renewed.
Subject to hereinafter provided, this Agreement constitutes the entire agreement
between the Parties with respect to the subject matter hereof and contains all of the
representations and warranties, covenants and agreements of the respective Parties
and may not be amended or modified except by an instrument executed by all of the
Parties hereto.
The Parties recognize that there may be changes to the MHSW Program Plan, in
which event, the Parties will, if necessary, amend this Agreement.
3.0 The Municipality's Current MHSIV Senices Information
3.1 The Municipality represents that Schedule A is a complete description of all MHSW
Services that are provided by the Municipality as of the date referenced therein. The
Municipality shall supply copies of all relevant Certificates of Approval and any
amendments thereto to Stewardship Ontario, upon request. The Municipality shall
notify Stewardship Ontario when any Certificates of Approval included in Schedule
A are replaced or amended.
3.2 Should the Municipality plan to change the MHSV/ Services it provides, the
Municipality shall notifr Stewardship Ontario :
(a) at least six (6) months in advance of the date on which MHSV/ Services will be
decreased; or
(b) as soon as practicable in advance of the date on which MHSW Services will
otherwise be changed or increased
and such notice shall include a revised Schedule A which will replace the previous
Schedule A forming part of this Agreement.
3.3 Should changes occur to the MHSW Services provided by the Municipality which are
outside of the Municipality's control, the Municipality shall notiff Stewardship
Ontario as soon as practicable of those changes and such notice shall include a
revised Schedule A which will replace the previous Schedule A forming part of this
Agreement.
4.0 MHS\il Service Provider Information and Contracts
4.1 The Municipality represents that Schedule B is a complete description of all contracts
to which the Municipahty is a party at the time of signing this Agreement for the
provision of any MHSW Services and which may continue to be or will be in force
during any part of the term of this Agreement. The Municipality shall supply copies
2.2
2.3
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
of any such contracts to Stewardship Ontario upon request subject to the provisions of
MFIPPA.
4.2 The Municipality shall not, during the term of this Agreement, amend, enter into or
extend any contracts for MHSW Services which are inconsistent with the terms of
this Agreement, or without the consent of Stewardship Ontario, which consent shall
not unreasonably be withheld. Stewardship Ontario shall be deemed to have given its
consent, unless, within fifteen (15) days following receipt of a request for consent,
Stewardship Ontario has notified the Municipality that it is withholding its consent
along with the reasons therefor. Upon amendment or execution of any such contracts,
the Municipality shall deliver to Stewardship Ontario a revised Schedule B which
will replace the previous Schedule B forming part of this Agreement.
4.3 The Municipality shall, subject to the obligations of the Municipality under the
Service Provider Contracts identified in Schedule B, carry out those actions described
in Schedule C with respect to the provision of MHSW Services, including:
(a) Amendments to Service Provider Contracts requiring separate pricing for Phase I
MHSW Post-Collection Services or Value-Added Collection Services;
(b) Amendments to Service Provider Contracts pursuant to section 9.3;
(c) Early termination or partial termination of certain Service Provider Contracts if the
agreement permits termination and where the Municipality and Stewardship
Ontario agree that such termination or pafüal termination should take place in order
to achieve the objectives of the MHSV/ Program Plan; and
(d) Tendering processes conducted jointly by Stewardship Ontario and the
Municipality, or separately by Stewardship Ontario or the Municipality for future
Service Provider Contracts.
4.4 Nothing in this Agreement is intended to interfere with the Municipality's contractual
relations with Service Providers.
5.0 Changes and Enhancements to the Municipality's MHSW Services
The Parties shall work cooperatively to improve the MHSW Services of the
Municipality consistent with the MHSW Program Plan.
The Parties represent that Schedule D is a complete description of the changes and
improvements to the MSHW Services of the Municipality, as well as the respective
commitments of Stewardship Ontario and the Municipality to achieve those changes
and improvements, for the time period specified therein.
5.1
5.2
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6.0 Promotion and Education
6.1 The Parties represent that Schedule E sets forth the roles and responsibilities of each
with respect to promotion and education for MHSW Services.
7.0 FinancialArrangements
7.1 The Municipality shall submit invoices on a quarterly basis for reimbursable MHSW
Services and payment shall be made by Stewardship Ontario to the Municipalþ in
accordance with the provisions of this agreement, including Schedule F.
7 .2 Invoices shall be paid by Stewardship Ontario within thirty (30) days of the date of
receipt of the invoice by Stewardship Ontario provided that such invoices are proper,
accurate, and not in dispute. Interest shall apply to any amounts unpaid within fifty
(50) days of the date of receipt of the invoice by Stewardship Ontario at the Bank of
Canada Rate plus 2%ó per annum
7.3 The Parties represent that Section 7.0, together with Schedule F, sets forth all
requirements for allowable reimbursement by Stewardship Ontario for MHSV/
Services provided by Municipalities.
8.0 Reporting
8.1 The Municipality shall keep proper books and records in respect of MHSW Services
for which the Municipality is reimbursed by Stewardship Ontario in accordance with
good business practices and generally approved accounting procedures. These records
shall be available at all reasonable times for examination or audit by Stewardship
Ontario.
8.2 The Municipality shall provide Stewardship Ontario, or such other parties as
Stewardship Ontario shall direct, with all the necessary information and reports
relating to the collection and management of MHSW, as reasonably required by
Stewardship Ontario in support of any claim by the Municipality for reimbursement
of expenses pursuant to this Agreement or for purpose of improving MHSW services,
including:
(a) Quarterly reports: The Municipality, on a quarterly basis, shall provide
Stewardship Ontario with information with respect to the following:
(Ð Summaries of all manifests (for products requiring Manifesting) and other
shþing documents (for products not requiring Manifesting) prepared by
the Municipality or a Service Provider;
(iÐ Quantities and type of Phase I MHSW managed by the Municipality for
Value-Added Collection Services, including, where reasonably available :
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(b)
SCHEDULE 'A' TO BY-LAW 2OO9-012
(A) Number of drums of bulked products;
(B) Weight or volume of containers remaining after bulking;
(C) Weight or volume of crushed oil filters;
(D) Reuse quantities; and
(E) PCB testing;
(iiÐ Information regarding use of Collection Services, including the number of
users and category ofusers;
(iv) Information regarding services for Exempt SQGs; and
(v) Information regarding disposition of MHSV/;
Annual reports: Upon reasonable request, the Municipality shall report or provide a
copy of the part of the Municipality's Annual Report to the Ministry relating to
MHSW for the preceding year;
User and other surveys: The Municipality agrees, as a Value-Added Collection
Service, to gather information for studies or surveys required by Stewardship
Ontario for the purpose of improving the MHSW Program Plan;
The Municipality shall submit the reports required under this section in the manner
and formats stipulated by Stewardship Ontario; and
The Municipality shall keep and preserve throughout the term of this Agreement,
and for a period of not less than twenty-four (24) months thereafter, all records,
documents, and information relating to this Agreement.
(c)
(d)
(e)
9.0 Regulatory and Compliance
9.I Title to products: The Municipality shall have title to all MHSV/ from the time when
the Municipahty accepts the MHSW unless and until the point in time that title has
transferred to a Service Provider or other person. At no time will Stewardship Ontario
have title to MHSV/ unless handled directly by Stewardship Ontario employees.
9.2 Regulatory compliance: In performing its obligations under this Agreement, the
Municipality shall obtain all permits, licenses, authorizations, and approvals required
by law and observe and comply with all applicable laws, including any Certificates of
Approval issued to the Municipality. The Municipality shall comply with all
applicable laws, regulations and safety guidelines relating to the MHSV/ Program
Plan and assist Stewardship Ontario, as required, in providing information and reports
to satisfr regulatory and reporting requirements relating to the MHSW Program Plan.
The Municipality shall take all reasonable steps to ensure any Service Providers meet
the same requirements.
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Program standards: Stewardship Ontario may develop, in consultation with
participating municipalities, and revise from time to time standards or guidelines with
respect to MSH'W Services, in which case Stewardship Ontario shall provide copies
of such standards to the Municipality. The Municipality shall comply, and shall use
its best efforts to cause its Service Providers to comply, with any such standards or
guidelines. Stewardship Ontario shall be responsible for any additional Phase 1
MHSW Post-Collection Services costs incurred by the Municipality for Post-
Collection Services that meet any standards or guidelines revised by Stewardship
Ontario after the effective date of this Agreement. Schedule F shall be amended to
reflect any additional Phase 1 MHSW Post-Collection Services costs related to any
such revised standards or guidelines.
Site visits and audits: Upon reasonable notice, Stewardship Ontario or its agent shall
have the right to enter upon any facility utilized by the Municipality for the MHSV/
Program Plan for the purpose of conducting inspections or compliance audits. The
Municipality shall take all reasonable steps to ensure that Stewardship Ontario has the
same rights in respect of any Service Provider used by the Municipality. Stewardship
Ontario or its agent shall be accompanied by a representative of the Municipality for
any such visits or audits. Information obtained by Stewardship Ontario pursuant to
such inspections and audits shall be only be used for the purposes of this Agreement.
10.0 Indemnity and Insurance
10.1 Indemnity: Each party (the "Indemnifying Party") hereby indemnifies and saves
harmless the other party (the "Indemnified Party"), its directors, ofhcers, contractors,
employees and agents, from and against any and all manner of actions or causes of
actions, damages (but not including consequential damages), costs, loss or expenses
of whatever kind (including related legal fees on a full indemnity basis) which the
Indemnified Party, its directors, officers, contractors, employees and agents may
sustain, incur or be put to by reason of or directly or indirectly arising out of any
wilful misconduct or negligence of the Indemniffing Party or any person for whom
the Indemnifying Party is, at law, responsible, in relation to matters arising out of this
Agreement.
10.2 The Municipality shall, during the term of the Agreement, self-insure, maintain at its
expense and/or require its Service Provider to maintain at either the Municipality's or
Service Provider's expense Comprehensive General Liability coverage with limits of
not less than $5,000,000 (five million dollars) per occurrence. For clarity, only the
Municipality can self-insure.
10.3 The Comprehensive General Liability policy of insurance referred to in this section
shall include Stewardship Ontario as an additional insured for acts committed by the
named insured
10.4 Unless the Municipality wholly self-insures, the Municipality shall deliver a copy of
Certifrcate(s) of Insurance maintained by the Municipality or a Service Provider
9.3
9.4
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pursuant to this Agreement, upon the effective date of this Agreement, and annually
upon renewal of the Municipality or Service Provider's insurance, naming
Stewardship Ontario as an Additional lnsured with the following language:
"Stewardship Ontario and its affiliated entities, offrcers, partners,
directors, employees, representatives and agents aÍe included as
Additional Insureds for Comprehensive General Liability. Such coverage
is primary and non-contributing."
10.5 The Certificate(s) of Insurance, referred to in subsection 10.4, must also provide that
the Municipality shall provide Stewardship Ontario with thirty (30) days advance
written notice of cancellation, termination, non-renewal or material change.
11.0 Assignment
1l.l The Municipality shall not subcontract or assign any of its rights or obligations under
this Agreement or any part thereof without the prior written consent of Stewardship
Ontario, which consent shall not unreasonably be withheld.
11.2 Notwithstanding subsection 11.1, the Municipali$ may assign any of its rights or
obligations under this Agreement or any part thereof without the prior written consent
of Stewardship Ontario:
(a) From a Lower-tier Municipality to an Upper-tier Municipality or vice versa;
(b) To a municipal service board pursuant to sections I94 to 202 of the Municipal Act,
2001, as amended; or
(c) To a municipal business corporation pursuant to section 203 of the Municipal Act,
2001, as amended.
12.0 Notices
Any notice, request, demand or other instrument or communication herein provided, permitted or
required to be given by either Stewardship Ontario or the Municipality shall be in writing and
suffrciently given if delivered personally, by facsimile transmission or other electronic means of
written communication tested prior to transmission to the extent such testing is available (unless
otherwise expressly provided herein) or if sent by registered mail to the following respective
address hereinafter set out, namely:
Notices to Stewardship Ontario shall be delivered to:
Joyce Barretto, CEO,
Stewardship Ontario
26 Wellington Street East
Toronto. ON M5E 1S2
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
Facsimile: Fax: 4 1 6-5 94-3463
Email : jbanetto@stewardshipontario.ca
Notices to The Municipality shall be delivered to:
o Municipality of Bayham
o PO Box 160. 9344PlankRoad
o Straffordville ON NOJ 1Y0
Attention: o Kyle Kruger, CMO
Facsimile: o 519-866-3884
Email: o kl<ruger@bayham.on.ca
Any such notice if delivered personally, by facsimile transmission or by other electronic means
of written communication on a Business Day before 5 p.m. shall be conclusively deemed to have
been given on the day of personal delivery, or facsimile transmission or electronic
communication (and if after 5 p.m. E.T. the next following Business Day), or, if mailed as
aforesaid, shall be conclusively deemed to have been received on the fifth (5th) business day
following the day on which such notice is mailed as aforesaid (except during a postal strike in
which case such notice shall be delivered personally). Either party may, at any time, give written
notice to the other of any change of address of the party giving such notice and from and after
the giving of such notice the address therein specified shall (in the absence of knowledge to the
contrary) be deemed to be the address of such party for the giving of notices thereafter.
13.0 DisputeResolution
13.1 If any dispute arises between the Parties as to amounts payable by Stewardship
Ontario to the Municipality pursuant to this Agreement the Parties shall resolve the
dispute pursuant to the dispute resolution process established by Waste Diversion
Ontario, pursuant to section 5(e)(i) of the Act, as amended from time to time and
described on Vy'aste Diversion Ontario' s website (http ://www.wdo.ca).
13.2 If any other dispute arises between the Parties out of this Agreement:
(a) The Parties shall attempt to resolve the dispute through designated representatives
from each of Stewardship Ontario and the Municipality within thirty (30) days
upon which written notice of the dispute was first given, or as otherwise agreed
upon;
(b) If the Parties are unable to resolve the dispute within the above period, the
Municipality and Stewardship Ontario shall, within thirty (30) days thereafter,
jointly select an arbitrator to arbitrate the dispute; and
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(c)
SCHEDULE 'A' TO BY-LAW 2OO9-OI2
The arbitrator shall render a decision on the dispute and the award arising there
from, in accordance with the Arbitration Act (Ontario) or the Municipal
Arbitrations Act (Ontano), as applicable and as amended from time to time.
14.0 Termination
I4.l If, in the reasonable opinion of either party, there has been a breach of this Agreement
by the other party (the "defaulting party"), the Municipality or Stewardship Ontario
(the "party giving notice") may give the defaulting party written notice to remedy the
breach or default within sixty (60) days, failing which the Agreement may be
terminated. In the event that the remedy of such breach reasonably requires more than
sixty (60) days, the defaulting party shall so advise the party giving notice forthwith
and provide a revised timeline for remedying the breach. The party giving notice shall
notiff the defaulting party in writing as to whether the revised time line is acceptable
and, if it is, the revised time line to remedy such breach will apply.
14.2 Notwithstanding subsection 14.1, the Municipality may terminate this Agreement
without cause upon delivery of six (6) months written notice to Stewardship Ontario.
14.3 Notwithstanding subsection 14.1, Stewardship Ontario may terminate this Agreement
immediately upon written notice to the Municipality if:
(a) The Municipality assigns or subcontracts any of its rights or obligations under this
Agreement or any part thereof except as expressly provided for herein; and
(b) A receiver or trustee is appointed for any part of the assets of Stewardship Ontario.
I4.4 On the date of termination neither party shall have any obligations, financial or
otherwise, hereunder save and except for matters arising prior to termination, which
may involve obligations of the Parties after termination.
15.0 GeneralProvisions
15.1 All of the terms, covenants, conditions and other provisions contained herein and all
of the obligations under or pursuant to this Agreement shall be binding upon and shall
enure to the benefit of the Parties hereto and their respective successors and permitted
assigns.
15.2 There are no representations, warranties, collateral agreements, or conditions
affecting this Agreement, other than those expressed in writing herein.
15.3 This Agreement shall be governed by and construed in accordance with the laws of
the Province of Ontario.
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SCHEDULE 'A' TO BY-LAW 2OO9-012
15.4 This Agreement may be executed in counterpart, the counterpart copies of this
Agreement together constituting a full, valid and binding Agreement among the
Parties hereto.
15.5 In the event that any provision of this Agreement is determined by a Court of
competent jurisdiction to be illegal or invalid or unenforceable for any reason
whatsoever, such provision shall be severed from this Agreement and will not affect
the legality or validity or enforceability of the remainder of this Agreement or any
other provision hereof.
15.6 The rights, remedies and privileges in this Agreement given to the Parties:
(a) are cumulative and any one or more may be exercised;
(b) are without prejudice to and are in addition to and apply notwithstanding any other
provisions in this Agreement; and
(c) are not and shall not be dependent or conditional upon, or in any way lessened,
restricted or affected by any other provisions of this Agreement.
15.7 No term, condition or provision hereof shall be or be deemed to have been waived by
Stewardship Ontario or the Municipality by reason of any act, forbearance,
indulgence, omission, or event.
15.8 Stewardship Ontario or the Municipality may, from time to time, waive the
performance of the other Party of any provision of this Agreement, either before or
after that performance is done, but a waiver is not effective or binding upon the Party
providing the waiver, unless it is in writing and signed by the Party providing the
waiver or under its authority, and does not limit or affect the Party providing the
waiver's right with respect to any other breach or non-performance, whether prior or
subsequent thereto.
15.9 Any Service Providers engaged by the Municipality to assist in providing MHSW
Services shall be required by the Municipality to comply with and adhere to the terms
and conditions, as applicable, of this Agreement.
15.10 Each party shall perform the acts, execute and deliver the writings, and give the
assurances necessary from time to time to give full effect to this Agreement.
15.11 This Agreement supersedes and replaces all oral and written communications
between the Parties relating to the subject matter of this Agreement.
15.12 Stewardship Ontario understands that if and whenever and to the extent that the
Municipality shall be prevented, delayed or restricted in whole or in part in the
fulfillment of any obligations under this Agreement by reason of strikes or work
stoppages, failure of any service or utility whether or not under the Municipality's
control, or by reason of any statute, law or regulation preventing, delaying or
restricting this fulfillment, or inability to obtain aîy permission from any
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SCHEDULE 'A' TO BY-LAW 2OO9-OI2
governmental or other body having jurisdiction, or arry cause beyond the
Municipality's reasonable ability to control, the Municipality shall have no
responsibility or liability for any loss or damage sustained by the Stewardship Ontario
by reason thereof.
16.0 Signatures
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date
stated in the Preamble to this Asreement.
STEWARDSHIP ONTARIO
Joyce Barretto, CEO
I/We have authority to bind Stewardship
Ontario
MUNICIPALITY OF BAYHAM
Per:
Name: Lynn Acre
Title: Mayor
Per:
Name: Lynda Millard
Title: Clerk
We have authority to bind the municipality.
Per:
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July 30, 2008
Schedules to Municipal MHSV/ Shared Responsibility Agreement
Schedule A - 2009 Services
Municipality Name:Municioalitv of Bavham
Address: PO Box 160.9344 Plank Road
City/Town: Straffordville Postal Code:N0J lYO
WDO Program Code:
Phone: 519-866-5521 Ext. E-mail: smantel@bayham.on.ca-
MHS\il Program Information
Population Served: 6750 Total Households Served: 2502
Households Served: Single Family Multi Family
By Curbside
By Depot
By Event Days 2478
Exempt Small Quantity Generators (Exempt SQG) Served: ! Yes X No
Service Area (as per C of A): N/A
Program delivered by (may be shared): Municipality of Bayham-
Residential Program: I Free to residents ! charge residents (include fee schedule)
Exempt SQG Program: lFree to Exempt SQG ! charge to Exempt SQG
(include fee schedule)
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Julv 30. 2008
Schedules to Municipal MHSV/ Shared Responsibility Agreement
Table l:2009 Planned Permanent and Mobile Depot Operating Times
Depot Locations Operating
Days
Operation
Hours
Total Annual
Operating
Days
Permanent Mobile
Months
of
Operation
(a) Straffordville
Public Works Yard
Saturday
after May
long
weekend
9:00 am -
2:00 pm I
(b)
(c)
(d)
(e)
(Ð
(e)
(h)
(Ð
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July 30, 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
Table 2z 2009 Planned Permanent and Mobile Depot Operational Activities
Depot Locations Reuse Activity
Bulking
MHSV/
(list)
Oil Filter
Compaction
PCB
Testing
Storage
Capacity Other
(a) Straffordville
Public V/orks
Yard
(b)
(c)
(d)
(e)
(Ð
(e)
(h)
(Ð
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Julv 30. 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
Table 3: MHSW MOE Waste Classes Permitted at each Depot Location:
Depot Locations MOE V/aste Classes MOE Limitations
(a)
(b)
(c)
(d)
(e)
(Ð
(e)
(h)
(Ð
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Julv 30. 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
Schedule B: Contract(s) Summary
List all Contractors used for each depot location:
Depot Locations Collection Contractor Disposal Contractor (s) by
Waste Class
(a) Straffordville Public W'orks
Yard Clean Harbours Canada Inc Clean Harbours Canada Inc.
(b)
(c)
(d)
(e)
(Ð
(g)
(h)
(Ð
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Julv 30. 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
Contractor(s) Coordinates :
1. Contractor Company Name: Clean Harbours Canada Inc
Address: 1829 Allanport Road CitylTown: Thorold, Ontario
Postal Code: L2V 3V9
Contact Person!_Ba4d)LZdçlar Title:
Phone: 905-680-7600 E-mail:
Contract start date: -YCA.r-toJgAL-bASis Contract end date:
Contract extension: YesÀllo.
lf Yes: possible extension period:
! Yes: termination notice period:nNo
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Julv 30.2008
Schedules to Municipal MHSV/ Shared Responsibility Agreement
MHS\il Management Methods:
Please check off the MHSW Management Methods used by the contractors and
downstream processors your contractors use to manage the MHSW received.
Recycle Landfill Secure
Landfill
Incin-
eration
Fuel
Blending
Physical
Chemical
Treatment
Other:
Paints and coatings X
Solvent X
Solvent containers X
Oil Filters X
Oil Containers X
Single Use Dry
Cell Batteries
X
Antifreeze X
Antifreeze
Containers
X
Pressurized
Containers
X
Fertilizers,
Fungicides,
Herbicides,
Insecticides,
Pesticides
X
solids
X
liquids
Other: Inorganic
acids
X
Other: Inorganic
bases
X
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July 30, 2008
Schedules to Municipal MHSW Shared Responsibilþ Agreement
Other: Inorganic
oxidizers
X
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Schedule C -
Actions Regarding Current And Future Service Provider Contracts
17.0 Modification of Existing Service Provider Contracts
l7.I The Municipality shall obtain the following amendments to its Service Provider
Contracts:
(a) Separate pricing for each of the following Phase I MHSV/ Post-Collection
Services
(i) paints and coatings and the containers in which they are contained;
(ii) solvents and the containers in which they are contained;
(iii) single use dry cell batteries;
(iv) pressurized containers, such as propane tanks and cylinders;
(v) fertilizers and the containers in which they are contained; and
(vÐ pesticides, fungicides, herbicides, insecticides and the containers in which
they are contained.
(b) Where existing Service Provider Contracts include the management of oil filters,
oil containers, antifreeze and antifreeze containers (collectively referred to as
"Automotive MHSW"), the Municipality agrees to take all reasonable steps to
remove Automotive MHSV/ Post-Collection Services from its existing contract,
enabling payment for such Automotive MHSV/ to be managed by Stewardship
Ontario through its Transport and Processing Incentive System.
(c) discontinue bulking of Phase 1 MHSW in accordance with Stewardship Ontario's
Municipal MHSW Standard as amended from time to time and available on
Stewardship Ontario's website
(
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July 30, 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
Schedule D - Proposed Changes and Improvements To MHSW Service
[Note: modify paragraphs below as requiredJ
18.0 Expansion of MHSW Collection Services
18.1 The Municipality agrees to:
(a) extend existing depot days/hours as follows:
times, dates, Iocations)
(b) open new collection sites as follows:
(specfy
(dates,
locations, MHSW accepted, e.g. batteries and paint only)
(c) operate additional collection events as follows:
(dates, locations)
(d) accept MHSV/ from other municipalities as follows:
(provide specifics including description of other municipalities, collection
locations, types of MHSW, other information)
19.0 Range of MHSW accepted
19.1 The Municipality agrees to expand the types of MHSW accepted in its MHSV/
Collection Services as follows:
20.0 Accessibility to Collection Services
20.1 The Municipality agrees to take the following steps, including related amendments
for Certificate(s) of Approval (C of As), to make its Collection Services accessible to
more users as follows:
(a) acceptance of paint and batteries from Exempt SQG as follows:
(provide specifics including locations, types of
MHSW, other information)
21.0 Reuse Programs
2I.l The Municipality agrees to commence/expand the MSHV/ reuse program as follows:
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July 30, 2008
Schedules to Municipal MHSV/ Shared Responsibility Agreement
Schedule E
Roles & Responsibilities Regarding Promotion and Education
22.0 Local Promotion and Education Support
22.1 Stewardship Ontario shall provide funding in each year of the Agreement, as
described in Schedule F, to be used by the Municipality in support of local promotion
and education relating to MHSW, such as news releases, calendars, guides, flyers,
newsletters, media (i.e. print and/or electronic, e.g. radio), visits to schools,
community events.
22.2 The Municipality shall provide proof of these activities (including samples of
materials created), on an annual basis following each calendar year end, or otherwise
as Stewardship Ontario shall specify.
23.0 Depot and Event Advertising
23.1 Stewardship Ontario shall schedule and pay directly for the costs of newspaper
advertising that are solely for Phase 1 MHSW for local depots or events of the
Municipality, provided that the Municipality submits aprior written request. Any
such request shall be limited to a maximum of three local newspaper advertisements
per depot or for up to two (2) events.
23.2 Stewardship Ontario shall use a standard, reasonably sized, advertisement template
modified to include required information about depots or events or the Municipality
may, at its own cost, develop the advertisement design subject to the approval of
Stewardship Ontario.
24.0 MHSW Provincial Promotion and Education
Stewardship Ontario shall provide promotion and education for the MHSW program
in accordance with the MHSV/ Prosram Plan.
24.1
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July 30, 2008
Schedules to Municipal MHSV/ Shared Responsibility Agreement
Schedule F - Financial Arrangements
l. Reimbursable MHSW Services
1.1 The Parties shall perform the following tasks to enable the Municipality to submit an
invoice for reimbursable MHSW Services as follows:
1.1.1 The Municipality must invoice Stewardship Ontario by submitting, on a quarterly
basis, the Municipal MHSW Report administered by WDO and submit an invoice
that includes the Municipal MHSW Report Summary generated automatically upon
submission and referencing the purchase order number provided in the Summary.
1.I.2 In order to receive payment of any invoice submitted, the Municipality must provide
all of the information required by the Municipal MHSW Report.
2. Financial Arrangements for Promotion and Education
2.1The Municipality shall receive a share, as described in this Schedule F, of the $600,000
fund ("LocalP&E Fund") provided by Stewardship Ontario for local promotion and
education activities (as described in Schedule E) for the period July 1, 2008 to June 30,
2009.
2.2The Local P&E Fund, less 10 %o, shall be distributed among municipalities entering into
MHSV/ program agreements with Stewardship Ontario by December 15,2008. Any
reference to municipality or municipalities in this Schedule F includes local service
boards or other entities entering into MSHW Shared Responsibility Agreements with
Stewardship Ontario.
2.3 The Local P&E Fund shall be divided on a per household basis, subject to a minimum of
$ 1,000 per municipality.
2.4 Ten percent of the Local P&E Fund shall be held in reserve to provide funding, at the
same rate per household (subject to the $1,000 minimum), for any MHSW programs
initiated by a municipality which begins an MHSW program between January I and June
30,2009, ("New 2009 Programs") provided that the Municipality enters into an
Agreement on or before June 30,2009 and the Municipality did not operate an MHSW
program in calendar year 2008. If the l\Yo reserve is not sufficient to allow the same rate
to be paid to New 2009 Programs, then New 2009 Programs shall be limited to their
respective share of the amount available in the 10olo reserve.
2.5 Any unused balance of the 100á reserve shall be distributed after June 30, 2009 on a per
household basis among all participating municipalities except those municipalities
subject to the minimum $1,000 payment.
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July 30, 2008
Schedules to Municipal MHSW Shared Responsibility Agreement
2.6 Any municipality which operated an MHSW program in 2008 but does not enter into an
MHSW Shared Responsibility Agreement with Stewardship Ontario by December 15,
2008 shall not share in the Local P&E Fund which is allocated for the period July 1, 2008
to June 30,2009.
2.7 Municipalities receiving the minimum $1,000 amount shall be paid in one instalment at
the time of reimbursement to the municipality for the quarter ending December 31, 2008,
while municipalities receiving more than the minimum $1,000 shall be paid in two
instalments at the time of reimbursement to the municipality for each of the quarters
ending December 31,2008 and June 30,2009.
2.8 The number of households shall be calculated using data obtained from the Municipal
Property Assessment Corporation or other data source as selected by Stewardship
Ontario. The household count shall include all municipalities that have entered into
MHSW shared responsibility agreements.
2.9 Payments shall be made by Stewardship Ontario to the Municipality and it shall be the
responsibility of the Municipality to make any redistribution required among other
municipalities or entities utilizing the MHSW services provided by the Municipality.
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THE CORPORATION OF'TEE
MI]NICIPALITY OF' BAYHAM
BY-L.AW NO.2009-013
A BY.LA}Y TO CONF'IRM ALL ACTIONS OF'
THE COI]NCIL OF THE CORPORATION OF
THE MTJNICIPALITY OF BAYSAM FOR THE.
REGULAR MEETING HELD F'EBRUARY 5.2009
WHEREAS under Section 5 (l) of the Municipal Act 2001 S.O. 2001, Chaptet 25, the powers
of a municþal corporation are to be exercised by the Council of the municipality;
AflD WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by by-law;
AllD WIIEREAS the Council of the Corporation of the Municþality of Bayham deems it
advisable that the proceedings of the meeting be confirrned and adopted by by-law.
THæ¡¡¡¡O¡P THE COIJNCIL OF'THE CORPORATION OF THT' MI]NICIPALITY
OF' BAYIIAM ENACTS AS F'OLLO\ilS:
1. TIIAT the actions of the Counsil of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held February 5, 2009 is hereby adopted and
confinne.d as if all proceedings were expressly embodied in this by-law.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessaryto give effect to the action of the
Council executing all documents aod affixing the Corporate Seal.
READ A tr'IRST, SECOI\D AND THIRD TIME and fìnally passed this 5th day of tr'ebruary
2009.
MAYOR CLERK
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