HomeMy WebLinkAboutFebruary 04, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, February 4, 2010
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held January 14, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:00 p.m. - Elgin County OPP Inspector - Detachment Commander Ryan Cox,
Police Services Board representatives John Wilson and Kathleen Schaper regarding
OPP 2009 Year End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Management Strategy and Police Services Board 2010 Budget.
Item 8(a)
(b)7:20 p.m. - Vienna Citizens Group regarding Vienna's Old Town Hall.
(c)7:30 p.m. - Matt Redsell regarding Water & Sewer Rates.
(d)7:40 p.m. - Wanda Hoshal - regarding Estherville Cemetery.
5.INFORMATION ITEMS
(a)Correspondence dated January 11, 2010 from Association of Municipalities of
Ontario regarding "2009 Successes and 2010 Annual Conference".
File: A01
(b)Correspondence dated December 15, 2009 from Ministry of Municipal Affairs and
Housing regarding "Revised Planning Act regulations to comply with
recommendations of the Propane Safety Review Panel".
File: A16
7-17
19-21
23
25-26
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Council Agenda February 4, 2010
Page
5.INFORMATION ITEMS
(c)Correspondence from Ontario Good Roads Association regarding "Report of the
2010 - 2011 Nominating Committee".
File: A01
(d)News Release dated January 14 & 19, 2010 from Ontario Provincial Police
regarding various matters.
File: P17
(e)Elgin Group Police Services Board minutes of meeting held November 18, 2009.
File: C06
(f)Bayham Health & Safety Committee minutes of meeting held November 27, 2009.
File: C06
(g)Lake Erie Region Source Protection Committee minutes of meeting held December
3, 2009.
File: E00
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2010-03 regarding Residential Accessory Uses - Commercial Zones.
File: D14
(b)Staff Memorandum regarding County Official Plan Process.
File: D08
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
(b)Staff Report PR2010-01 regarding Road Closure Application - Elm Street
Allowance.
File: T09
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Elgin County OPP correspondence regarding OPP 2009 Year End Report,
Estimates for 2010 OPP Billing, 2010 Traffic Management Strategy and Police
Services Board 2010 Budget.
27-28
29-30
31-34
35
37-45
47-48
49-64
65-117
119-124
125-157
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Council Agenda February 4, 2010
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
File: P17
(b)Staff Report P2010-001 regarding Building Department Year End Report 2009.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #7820 to Cheque #7979 inclusive, except Cheques
#7833 and #7952 totaling $843,360.87 and Payroll Disbursements for the period
ending January 10 & 24, 2010 totaling $57,973.09 & $41,942.04 respectively.
(b)Staff Memorandum regarding RED and CAF Funding Reallocation.
File: F05
(c)Correspondence dated January 15, 2010 from Eden & Area Community Centre
regarding renovation.
File: A19
(d)Draft By-Law 2010-008 being a by-law to appoint Municipal officers and
employees for the Municipalilty of Bayham.
File: 2010-008
(e)Staff Memorandum C2010-01 regarding Council Meeting Schedule.
File: A09
(f)Staff Report C2010-001 regarding 2010 Fence Viewer Appointments.
File: C12
(g)Staff Report C2010-002 regarding 2010 Committee / Board Appointments.
File: C12
10.ENVIRONMENT
(a)Bayham Water Distribution System Quarterly Report for the period ending
December 31, 2009 and Call Outs.
FileL: E08
(b)Bayham Small Municipal Non Residential Wells Quarterly Report for the period
ending December 31, 2009.
File: E08
(c)Port Burwell Wastewater Treatment Plant Quarterly Report ending December 31,
2009 including Biosolids Application Analysis and Call Outs.
159-160
161-186
187
189
191-192
193
195-197
199-200
201-206
207-209
211-213
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Council Agenda February 4, 2010
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10.ENVIRONMENT
File: E08
(d)Staff Report E2010-003 regarding Summary of Amendments to O.Reg. 170/03
related to Community Lead Testing Programs.
File: E01
(e)Staff Report E2010-02 regarding MOE Order - Richmond Water System.
File: E08
(f)Staff Report E2010-001 regarding Household Hazardous Waste / Large Item
Disposal.
File: E09
(g)Correspondence received January 19, 2010 from John D. Wylie regarding "Utility
Bill - 23 Brock St., Port Burwell.
File: C13
(h)Report regarding Richmond Community Water - Implementation Plan. (report not
available at time of publishing)
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held January 14, 2010.
(c)Confidential verbal report regarding labour relations.
(d)Confidential verbal report regarding labour relations.
(e)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-001 A By-Law to appoint members to Boards and Committees
(b)By-Law 2010-006 A By-Law to appoint Fence Viewers and set remuneration
(c)By-Law 2010-008 A By-Law to appoint Officers and Employees
(d)By-Law 2010-010 A By-Law to confirm all actions of Council
13.ADJOURNMENT
215-219
221-232
233
235
237-250
251-255
257
259-260
261
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Council Agenda February 4, 2010
Page
13.ADJOURNMENT
(a)Adjournment
Page 5 of 261
Page 6 of 261
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, January 14, 2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January
14,2010 in the Council Chambers. Present were Mayor L¡mn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Deputy
Clerk Margaret Underhill.
Public Works Manager Gerry LeMay and Treasure¡ Suzanna Dieleman Mantel were in attendance
to present their respective reports.
I. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTER"EST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 17,2009.
2010-00t
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the regular meeting held December 17,2009 be
amended to include the listing of the Closed Session minutes of December 3,
2009;
AND THAT the minutes of the regular meeting held December 17,2009 be
approved as amended."
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-002
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93'
Correspondence dated January 12,2010 from Seaport Management
Corporation regarding Market Demand and Feasibility for Ferry Services
Page 1 ofll
Minutes of the regular meeting of Council held January 14, 2010.Page 7 of 261
Council Minutes
be added to the agenda as item 5(p)."
CARRIED UNANIMOUSLY
4. DELEGATIONS
January 14,2010
(a) 7:05 p.m. - Matthew Redsell regarding timing of agenda publishing
Matthew Redsell spoke to Council regarding the timing of the publishing of the
agenda vs. time required for research/preparation and the opportunity for the public
to express opinions to Council. He requested Council consider moving the
publishing of the agenda to the Friday prior.
(b) 7:15 p.m. - Doug Lester representing the Otter Valley Chamber of Commerce
regarding lnternational Ferry Service Feasibility and Irnpact Study
Doug Lester thanked Council for their efforts in the Ferry proposal process and
advised that the Otter Valley Chamber of Commerce membership is evenly divided
as to whether or not to continue with Phase II of the Ferry Feasibility Study. He
noted that should Council decide not to pursue the Phase II, OVCC has suggestions
for other projects the municipality could pursue for the betterment of the community.
(c) 7:25 p.m. - Sean Hurley regarding lnternational Ferry Service Feasibility and knpact
Study
Doug Lester spoke on behalf of Sean Hurley, who was scheduled to be a delegation
but at the last minute was unable to attend. Again Doug Lester thanked Council for
their efforts in the Ferry proposal process and briefly presented Mr. Hurley's
opinion and points from the written submission.
5. INFORMATION ITEMS
(a) Copy of resolution passed December 8,2009 by the Township of Mapleton
regarding "Wind Energy Project".
File: ClO
(b) Correspondence dated December 15,2009 from Association of Municipalities of
Ontario regarding "Ontario Municipal Partnership Fund (OMPF) Allocations
Announcement".
File: 401
(c) Heads Up Alert dated December 16,2009 from Ontario Good Roads Association
regarding "Long Combination Vehicles operations".
File: 401
(d) Correspondence dated December 7 ,2009 from Ontario Heritage Trust regarding
"Ontario Heritage Week 2010 - February 15 to 21".
File A0l
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Council Minutes January 14,2010
(e) Correspondence dated December 2I,2009 from Trans Canada Trail regarding
"annual report and recent developments".
File: 401
(Ð Corresponce received from Communities in Bloom Ontario regarding "2010
Programs".
File: 401
(g) Correspondence dated December 4,2009 from Steve Peters, M.P.P. to the
Minister of Finance regarding "Ontario Municipal Partnership Fund".
File: 416
(h) Copy of conespondence dated December 8, 2009 from Ministry of the
Environment to Long Point Region Conservation Authority regarding "Long Point
Region High Use Watershed Designation".
File: 416
(Ð LPRCA Media Release dated Decembet 14,2009 regarding 'LPRCA Will be
Moving".
File: 416
0) Edison Museum Building Committee minutes of meeting held December 18, 2009.
File: C06
(k) Elgin Business Resource Centre newsletter dated January 2010.
File: M07
0) OPP news releases dated December 18, 2009 and January 5,2010 regarding
various items.
File: P17
(m) South West Local Health Integration Network highlights of Board of Directors
meeting held December 9,2009.
File: S08
(n) Bayham Historical Society draft minutes of meeting held December 10, 2009.
File: C06
(o) Correspondence received January I l, 2010 from Village of Grand River, Ohio
regarding "International Ferry Feasibility Study - Phase 1 Draft Report".
File: D06
(p) Correspondence dated January 12,2010 from Seaport Management Corporation
regarding "Market Demand and Feasibilþ for Ferry Services".
File: D06
2010-003
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
Page3 of11
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Council Minutes January 14,2010
"THAT information items 5(a) through 5(p) be received for information."
CARRIED TINANIMOUSLY
6. PLA¡ÍNING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2010-01 regarding 911772 (Phillip$ Consent Application E94109.
File: D10.09 911772 OntInc
2010-004
Moved by Councillor E Ketchab
Seconded by Councillor W Casier
"THAT Staff Report D2010-01 regarding 911772 (Phillips) Consent
Application ß,94109 be received;
AND THAT according to the Bayham Official Plan Natural Heritage
policies the application be circulated to the Long Point Region Conservation
Authority and Ministry of Natural Resources to obtain comments for
Council's consideration;
A¡ID THEREFORE Council recommends to the Elgin County Land Division
Committee that severance application 894/09, submitted by 911772 Ontario
Inc, be deferred."
CARRIED I.JNANIMOUSLY
O) Staff Report D2010-02 regarding Graydon Consent Application E97109.
File: D10.09 Graydon
2010-005
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
*THAT Staff Report D2010-02 regarding Graydon Consent Application
f,97109 be received;
AND THAT Council requests the Elgin County Land Division Committee
defer severance applicationE9Tl09, submitted by Brian Richard Graydon, to
provide opportunity for the applicant to prepare and present more det¿iled
planning justification in accordance to the "Agriculture" policies of the
Official Plan."
CARRIED UNANIMOUSLY
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7. ROADS. AGRICT'LTURE & DRAINAGE
January 14,2010
(a) Staff Report PW2010-01 regarding Year End Report.
File: T06
2010-006
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT StaffReport PW2010-01 regarding Year End Report be received
for information."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit report for month ending December 31,2009.
File:PlO
2010-007
Moved by Councillor W Casier
Seconded by Councillor M Taylo
'TTHAT Building Permit for the month ending I)ecember 31' 2009 be
received for information. rr
CARRIED UNANIMOUSLY
(b) Staff Report P2009-037 regarding Surplus Fire Department Pump Apparatus.
File: Pl6
2010-008
Moved by Councillor M Taylor
Seconded by Councillor W Casier
*THAT Staff ReportP2009-037 regarding the Surplus Fire Department
Pump Apparatus be received for information:
AND the funds from the sale of the Surplus Fire Department Pump
Apparatus be applied to the Fire Department Apparatus Reserve account "
CARRIED UNANIMOUSLY
9. FINAI\CE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #7698 to Cheque #7819 inclusive, except Cheques
Page 5 of 11
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Council Minutes January 14,2010
#7 7 80, #7 593, #7 7 I 5 and #7 7 4l totaling $345,3 69.40 and Payroll Disbursements
for the period ending December L3, 2009 and Decemb er 27, 2009 totaling
$87,393.3 1 and $47 .256.06 respectively.
2010-009
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque #7698 to Cheque #7819 inclusive,
except Cheques #7 7 80, #7 593, #7 7 15 and #7 7 41 totalin g $345,3 69.40 and
Payroll Disbursements for the period ending December 13 and 27,2009
totaling $87,393.3 I and $47,256.06 respectively be approved. "
CARRIED UNANIMOUSLY
(b) Staff Report F2009-49 regarding Water & Sewer Rates.
File: F05.10
2010-010
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT StaffReport F2009-49 regarding Water and Sewer Rates be
received;
AND THAT By-Law 2010-005, being a byJaw to amend ByJaw 2004-015,
being a by-law to set water and sewer rates be presented to Council for
enactment.tt
CARRIED
(c) Staff Report F2010-01 regarding Yearly Update to By-laws.
File: F03
2010-01 I
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT StaffReport F2010-01 regarding Yearly Update to By-laws be
received;
AND THAT By-Law 2010-002, being a byJaw to provide for an Interim Tax
Levy for 2010 and By-Law 2010-003, being a byJaw to authorize borrowing
from time to time to meet current expenditures during the fiscal year ending
Page6ofl1
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Council Minutes January 14,2010
I)ecember 31r2010, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) StaffReport L2010-01 regarding Municipal Insurance Renewal - 2010.
File: L5.l
2010-012
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT StaffReport L2010-01 regarding Municipal Insurance Renewal -
2010 be received;
AND THAT the 2010 Municipal insurance program be obtained from
Jardine Ltoyd Thompson Canada Inc. in accordance with the offer to renew
dated December 17, 2009, tt a total premium of $107,165 plus applicable
taxes.rt
CARRIED UNANIMOUSLY
(e) StaffMemorandumregardingHarbourfrontCommittee Membership.
File: 401
2010-013
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Harbourfront Committee
Membership be received;
AND THAT the application period be extended with notice being placed on
the Municipal website."
CARRIED UNANIMOUSLY
(Ð Staff Memorandum regarding Natural Gardens and Animal Conhol Advisory
Group.
File: 401
20r0-0t4
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Natural Gardens and Animal Control
Page7ofll
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Council Minutes January 14,2010
Advisory Group be received;
AND THAT the following be appointed to the Natural Gardens and Animal
Control Advisory Group: Deborah Arlow, William Gheysen, Craig Gregson,
Sean Hurleyr l)ave Racz, Matt Redsell, Julie Van Den Nest,
Patrick Van Den NesÇ Lynn .A.cre.'l
CARRIED UNANIMOUSLY
(g) Museums Bayham draft minutes of meeting held December 9,2009. Council action
required regarding item 7(d) map.
File: C06
2010-015
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Museums Bayham draft minutes of meeting held December 912009
be received;
AND THAT Council authorize the production of the digital copy by Aylmer
Express and printing by Sportswood Printing 250 copies of the 1910
Middlesex-Elgin Map.r'
CARRIED UNANIMOUSLY
(h) Correspondence dated December 14,2009 from the Township of Malahide and
correspondence dated December 23,2009 from the Town of Aylmer to the
Township of Malahide regarding "Doors Open East Elgin".
File: ,4.16
2010-016
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT correspondence from the Township of Malahide and the Town of
Aylmer regarding Doors Open East Elgin be received;
AND THAT the Council of the Municipality of Bayham supports the
resolution of the Township of Malahide to defer the next Doors Open East
Elgin event until 2011."
CARRIED UNANIMOUSLY
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(Ð International Ferry Service - Feasibilþ and Impact Study Phase I Executive
Summary. (full report available at the Bayham Municipal Office or on the Municipal
website)
File: F11
20t0-0t7
Moved by Councillor W Casier
Seconded by Deputy Mayor
"THAT the International Ferry Service - Feasibility and Impact Study
Phase I Executive Summary be received;
AI\D THAT staff be directed to advise CPCS that the Municipality will not
be pursuing Phase II of the International Ferry Service - Feasibility and
Impact Study."
Recorded Vote wøs requested
In Favour Ooposed
Councillor Casier Møyor Acre
Deputy Møyor Evøni*ki Councillor Tøylor
Councillor Ketchabaw
Motion Canied on a vote of 3 to 2 in favour
IO. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-018
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:05 p.m. to discuss:
. labour relations or employee negotiations;
. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
Page9ofll
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Council Minutes January 14,2010
(b) Closed session minutes of the regular meeting of Council held December 17,2009
(c) Confidentialcorrespondenceregarding labourrelations.
(d) Confidential verbal report regarding labour relations.
(e) Confidential correspondence regarding litigation orpotential litigation.
(Ð Out of Camera.
2010-019
Moved by Councillor W Casier
Seconded by Councillor M Taylor
'TTHAT the Committee of the Whole do now rise from the "In Camera"
session at 9:38 p.m."
CARRIED UNANIMOUSLY
20t0-020
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the resignation of Suzanna I)ieleman Mantel, Municipality of
Bayham Treasurer, effective January 22,2010 be accepted with regret."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-002 A By-Law to provide for an interim tax levy
(b) By-Law 2010-003 A By-Law to authorize bonowing from time to time to meet
current expenditures
(c) By-Law 2010-004 A By-Law to authorize the execution of an agreement
(oMEGA)
(d) By-Law 2010-005 A By-Law to further amend By-Law 2004-015 (water and
sewer rates)
2010-02t
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT By-Laws 2010-002,2010-003,2010-004 and 2010-005 be read a
first, second and third time and fìnally passed."
Page 10 of 11
Minutes of the regular meeting of Council held January 14, 2010.Page 16 of 261
Council Minutes
CARRIED UNANIMOUSLY
January 14,2010
(e) By-Law 2010-007 A By-Law to confirm all actions of Council
20t0-022
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-007 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-023
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 9:40 p,m."
CARRTED UNANIMOUSLY
MAYOR
Page 1l of11
Minutes of the regular meeting of Council held January 14, 2010.Page 17 of 261
Page 18 of 261
+
Vfaste water and úlater in Bayham*
Earlier this month I noticed an item on wat.er on the council agenda.
Council- approved the staff recommendations with littl-e j-n the way of
questions. I did some investigation and Kyle sent me the study of 2006
entitl-ed:
MUNICIPALITY OF BAYHAM
WATER & WASTEI/ÙATER
RATE STUDY
May 25, 2006
Staffs report at the l-ast meeting recommended the foll-owing:
*Vlastewater*
"It is recommended by staff that a monthly rate of $40.60 be set for
2010 ($39.04 in 2009)."
/I note that there r^ras no provision for reducing expenses which for
most peopl-e is far better than raisi-ng taxes and that no actual- figures
where presented to justify the rate and Suzanne simply fol-l-owed the
budget l-aid out in the above mentioned rate study. I gather that things
seem in good order financial-ly so that this was feft untouched but no
real figures where presented. /
*lVater*
The report by Suzanne stated "Secondary system rates are increasing
between 10 and f2 ? each year which is abouL 262 of the cost of running
the water system. "
"Idea11y, our rates shoul-d j-ncrease a minimum of 8åo each year for the
next three years. "
. " Council- does need to be aware, however, that rates wil-l- need to
increase in much higher increments at some point to ensure that reserve
requirements are met in future years. "
Although staff recommend an 8? increase, it is suggested that rate
increases could be set
at 5 ? for 20L0.
7:30 p.m. - Matt Redsell regarding Water & Sewer Rates.Page 19 of 261
The base monthly rate could remain at $11 .47 and the consumption rate
be set at $2.55 for 2010."
/According to the study above the budget was for a rate of $1.99 per
cubic meter and a monthly base charge of $11.30 Vühere are the figures
to justify where we are at today? /
On the 2010 chart from the study of residentiaf customers we shoufd
have abouL 197 users. The costs without the water costs is $551,I9'l-port Burwel-l- secondary system costs of $384,338 then add the reserve
costs + $40,000 and that gives $206,859 so divide that by the 791 users
and you geL $26I per year or $21.79 per month.
The water costs for 2010 are listed as $384,338 with a consumption of
40'7,I24 cubic meters so each cubic meter shoul-d cost $.94
Our Current monthl-y base rate is ç22.94 wj-th a cubic meter charge of
ç2.A3.Where is the data to justify these rates?
The Totaf Vrlater BiJ-ling recovery figure of $637,840 came from on Tabl-e
7 with a reserve contribution of S2'70,000 whereas Tabl-e 5-1 says
$4'lI,542 with a $40,000 reserve contribution.
If we had the total cost of the system of $631,840 shared by the 791
users then the rate woul-d be $806 per year or $67.19 per month base
rate and obvj-ously we opted for something other than what b¡as
recommended by the study for the water costs.
If we have opted for the lower reserve contributj-on what is the result
of this and what does our future hold for the water supply?
As the way the system is defined every user has an equal- share of the
cost for the basic water service and onfy the cost of the water is
shared. As this stands those who use l-ess water are subsidizing those
who use more water. A fairer system woul-d be to have the base rate
change according to the usage so that those who conserve are not
subsidizing those who use more water and this kind of bifl-ing would
support more conservation of water.
A quick l-ook at water waste around the home j-s quickÌy identì-fied.
V,Iaiting for hot water to come out of the tap, using drinking water in
our toifets and washing our c.l-othes with drinkinq water.
7:30 p.m. - Matt Redsell regarding Water & Sewer Rates.Page 20 of 261
Tf you further this dj-scussion one can soon see that our water and
waste water systems are unsustainabfe wil-l- soon be beyond our abil-ities
to pay for them.
There are many things that should be encouraged. I am deveJ-oping a
simple and effective way to reduce the water we waste waiting for the
hot to arrive and it wil-l- be demonstrated in my home in then next few
months. This kind of device coul-d be buil-t here in Bayham from very
simple items in home workshops. û{e could al-so be using our wash water
to flush toil-ets. We coul-d also be using ground water to wash cfothes
and take showers which is al-ready installed in my home and I do not
burn any fossil- fue.l-s or use el-ectricity to heat my water.
There are many sj-mple solutions, why are we
we waiting untiJ- we have used up al-l- of our
and we are out of money?
Mat Redsel-l- Feb 4, 2010
mat redsel-l-
http: //www. continuo. com/
not exploring them? V{hy are
energy intensive options
7:30 p.m. - Matt Redsell regarding Water & Sewer Rates.Page 21 of 261
Page 22 of 261
Association of
A ttt
OFFICE OF THE PRESIDENT
Municipalities of Ontario
Members of Council January'11,2010
As 2010 begins, it is time to reflect on the progress that we have made as an order of government and what lies
ahead. First - your Association wants to congratulate you on the leadership that you bring to the daily lives of
those in your æmmunity and for the support that you offer to this Association. The Board has had another busy
year advancing good public policy that serves our communities and property taxpayers and in developing programs
through our corporation, Local Authority Services, which help you stretch those precious tax dollars.
We have seen unprecedented investment in infrastructure across Ontario. Municipal governments have stepped
up to the plate and are actively contributing to the province's economic recovery. We have successfully seen the
extension of the federal gas tax and I can tell you that your Association has had consistent high marks through
various audits for its administration as well as demonstrating the environmental outcomes of its investment. We
know that every dollar of infrastructure investment, whether gas tax, economic stimulus or your own capital dollars
means jobs through the entire construction supply chain.
And our capacity to do so is in part because of the significant upload of social assistance programs. The wisdom of
the PMFSDR agreement continues to be evident. For example, the Ontario Disability Support Program costs alone
are about $35 million larger than was estimated in 2008. Many of the PMFSDR outcomes are in implementation
mode - including work to revamp human services delivery to have the 'client' as the focus, not an administrative
manual. Work on courts security and roads/bridges review are progressing as well. The Association is particularly
proud that our core advocacy resulted in renewed housing funding - $100 million from the province and another
$1.2 billion in combined federal-provincial funding in their 2009 budgets.
And for many of Ontario's northern and rural municipalities, we were successful in preserving some of the
'mitigation' component of the Ontario Municipal Partnership Fund for 2010. lt is not all that we hoped for, but up
against the province's ever growing health transfers and an almost $25 billion provincial deficit, it is a much better
outcome than the zero that we feared.
These are but a few of our successes in 2009. As we look ahead, your Board will continue its policy and advocacy
work on the environmental fronts - integrated waste management including full extended producer responsibility,
climate change and energy conservation and joint and severable liability to name but just a few of the areas where
outcomes will have direct benefit for your citizens. And we stand on guard to protect all the financial gains that we
have made over the years.
I hope you agree that your 2009 membership fee has resulted in solid returns. Considering the times that we are
working in, your Board has approved a modest increase of 1.5% in membership for this year. ln addition, the
registration fee for the annual conference is being kept at the 2009 rate. The theme for the conference is
'Propelling Economic Prosperity' and we want as many municipal officials to attend - to garner new ideas, to
explore innovations to community well-being, and we will celebrate municipal ingenuity and leadership in the path
to economic recovery. The early bird registration closes Friday, 4pri123,2010.
On behalf of your Board of Directors, we know that as we look forward, we can count on your membership support
200 University Ave., Suite 801 Toronto ON MsH 3C6 Canada i
i r¡m¡,v.amop¡-ca Tel: (416) 971-9856 i Fax: (416) 971-6191 ¡
E-mail: amo(ôemg.on.ca
Toll-free in Ontario: 1 -87 7 -426-6527
Correspondence dated January 11, 2010 from Association of
Municipalities of Ontario regarding "2009 Successes and 2010
Page 23 of 261
Page 24 of 261
:n
AU=Ministry of
MunicipalAffairc and
Housing
Local Government and Planning'Policy Division
777 Bay Street, 13th Floor
Toronto 0N M5G 2E5
Phone: (416)585-6320Fax (416) 585-6463
Division des administations locales et des politiques d'aménagement
Tl7.,Rue Bay, 13'étage
Toronto 0N MsG 2E5
Téléphone: (416) 585-6320 '
Télécopieur: (416) 585-6463
Ministère des
Affa¡res mun¡c¡pales
et du logement ntario
December 15, 2009
Dear: Municipal Clerk; Municipal Planning Official, Secretary-Treasurer of Planning Boards
RE: Revised Planning Acf regulations to comply with recommendations of the Propane. Safety Review Panel
ln August, 2008 the goverRment announced a comprehensive safety review of the storage,
handling, location and transport of propane in Ontario, focusing on propane related legislation
and associated regulatíons.
As part of that review, an independent Propane Safety Review Panel was retained to make
recommendations to improve the safety standards of propane operating systems.
As part of its findings, the Panel recommended that the Ministry of Municipal Affairs and
Housing amend planning rules to require that municipalities notify/advise propane operators of
changes to various planning documents where a propane facility's "hazard distance" extended
into the area under consideration for change.
The "hazard distance" around a propane facility is to be determined by the individual propane
opqrator and approved by the Technical Standards and Safety Authority (TSSA). The TSSA is
responsible for informing municipalities of the extenVboundaries of a propane operation's
"hazard distance" when it is in receipt of that information.
Simply put, the revised Planning Act regulations will require municipal clerks or secretary-
treasurers of planning boards, upon receípt of the "hazatd distance" to provide notification to
propane operators when specific planning applications are located within the operator's "hazard
distance", even where the propane facility is not located in your municipality. This is not unlike
current requirements for notification to companies operating railway lines within 300 metres of
lands subject to ceftain applications.
The specific types of planning documents that are subject to the new notification requirements
are set out in the following regulations:
. Ontario Regulation 543/06 (0tficial Plan and Plan Amendments). 0ntario Regulation 544/A6 (Plans of Subdivision). 0ntario Regulation 197/96 (Consent Applications)
Correspondence dated December 15, 2009 from Ministry of
Municipal Affairs and Housing regarding "Revised Planning Act
Page 25 of 261
. Ontario Regulation 545106 (Zoning By-laws, Holding By-laws and lnterim Control Bylaws). 0ntario Regulation 200196 (Minor Variance Applications)
The intent of the notification requirement is to ensure that operators are aware of land use
changes within their "hæard distance" providing them with the opportunity to determine if the
change results in any increased risk and if so, to introduce mitigatíon measures. :
Additional technical changes to the regulations
ln drafting the revisions to the five Planning Act regulations, 3 additional technical changes have
been identified, namely:
. ln allfive regulations, the French translation of the 'Niagara Escarpme¡t Plan',is revised to
read "Plan d'aménagement de I'escarpement du Niagara", whereas it currently reads, lplan de
I'escarpement du Niagara'.. ln 0. Reg. 200/96 (Minor Variances), paragraph 1 of subseclion 3(2) refers to the address of
condominium corporations being registered under "section 3 of the Condominium Act".
This reference is out-of-date and is revised to be "section 7 of the Condominium Act 1998".. ln 0. Reg. 544106 (Plans of Subdivision), section 7 provides thatthe sections of the
regulation dealing with notices of applications, public meetings and requests by approval
authorities do not apply to applications for some types of condominium descríptions. This
section is revised to provide that section 3 of the Regulation, dealing with notification of a
complete application, also does not apply to these applications. This clarification is in
keeping with the intent of the provision that no notifications are required for these
applications.
Copies of the amending regulations are attached for your information.
Should you have questions, please contact your local Ministry of Municipal Affairs and Housing
Municipal Services 0ffice (see attached list).
Sincerely,
Audrey Bennett
Assistant Deputy Minister (Acting)
Attachments
Association of Municipalities of 0ntario
Association of Municipal Clerks and Treasurers of 0ntario
cc.
Correspondence dated December 15, 2009 from Ministry of
Municipal Affairs and Housing regarding "Revised Planning Act
Page 26 of 261
C'NTAFIICt
G¡clcttrt FrclAtrts
AE¡S¡c'CIATIclN
6355 KENNEDY ROAD, UNIT2
MISSISSAUGA, ONTARIO
L5T 2L5
TELEPHONE 90F79S.2555
FAX 90$79S26ô0
A,&_fup"âø'
REPORT OF THE 2O1O.2OII NOMINATING COMMITTEE
Under Section 25 of the Constitution of the Ontario Good Roads Association, the Nominating
Committee shall report to the Annual Conference its nominations for 12 directors. paul
Johnson, Operations Manager, County of Wellington; John Curley, Gouncillor, C¡y ofÏmmins and Eric Rutt¡erford, Councillor, Municipality of Greenstone willserve on the 2010-
2011 Board of Directors as President and 1d Vice-President and lmmediate past president
respectively, making a total of 15 on the Board. The Nominating Committee is pleased to ptace
the following names in nomination for the 2OíO-2O11 term:
Damian Albanese, Director, Transportation Division, Regional Municipality of peel
Tom Bateman, County Engineer, County of Essex
Robert Burlie, Manager, Road Operations, City of Toronto
Rick Ghampagne, Councillor, Township of East Fenis
craig Davidson, cAo/clerk-Treasurer, Municipality of Hastings Highlands
Steve Desroches, Councillor, City of Ottawa
Dave Fawcett, Deputy Mayor, Municipality of Grey Highlands
Mark Grimes, Councillor, City of Toronto
Ken Hill, Mayor, Township of Russell
Alan Korcll, Managing Director/City Engineer, CÍty of North Bay
John Parsons. Division Manager, Transportation & Roadside Operationss, City of London
Joanne Vanderheyden, Deputy Mayor, Township of Strathroy-Caradoc
ADDITIONAL NOMINATIONS
The Report of the Nominating Committee was e-mailed to all OGRA members on December 2,
2009. Further nominations were invited at that time with a closing date of December 31, 2OOg.
one additional nomination was received for the southwest Zone from:
Peter Letkeman, Councillor, Township of pelee
There will therefor be an election for the Southwest Zone. Three (3) Directors to be elected
from the following candidates:
Tom Bateman, County Engineer, County of Essex
Peter Letkeman, Deputy Mayor, Township of Pelee
John Parcons, Division Manager, Transportation & Roadside Operations, Gity of London
Joanne Vanderheyden, Deputy Mayor, Township of Strathroy-Caradoc
Delegates from allOGRA member municipalÍties and First Nations are eligible to vote for each
offtce. The election will take place from 11:30 a.m, to 2:30 p.m. on Tuesday, February 23, ZOIO
in the Registration Area on the Convention Floor of the Fairmont RoyatYork Hotel. Each
delegate must present his/her badge to be eligible to vote.
Ao/
Correspondence from Ontario Good Roads Association regarding
"Report of the 2010 - 2011 Nominating Committee". File: A01
Page 27 of 261
All candidates nominated by the Nominating Committee for the Northern, South Central,
Southeast Zones and the Cíty of Toronto are acclaimed.
SUPPLEMENTARY INFORMATION ON NOMINATIONS
Ontario Good Roads Association
Under Section 25 of OGRA's Constitution, Iñose nominated by the Nominating Committee shall be
selected from its municipal and active membership pursuant to the rcquirements for geognphical
representation contained in Section 11, and so far as possrb/e maintaining an eguat balance between
elected and appointed representatives. The following requirements have been established with
respect to the report of the Nominating Committee.
Ghair:
Members:
Zone
North
Southwest
South central
Southeast
Toronto
NOMINATING COMMITTEE
David Leckie, OGRA lmmediate Past President
Darnian Albanese, OGRA Director
Tom Bateman, OGRA Director
Ðavid Fawceft, OGRA Director
Jim Harrison, OGRA Past President
GEOGRAPH¡C REPRESENTATION
Requirement
4
3
3
3
2
Northern Ontario: Municipalities in the Districts of Algoma, Gochrane, Kenora, Manitoulin, Nipissing,
Parry Sound, Rainy River, Sudbury, Thunder Bay and Tímiskaming, the City of Greater Sudbury and
municipalities in and including the District of Muskoka.
Southwest Ontario: Municipalities in and including the Counties of Brant, Bruce, Elgin, Essex,
Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, munícipalities in and including the
Regional Municipality of Waterloo, and the Municipality of Chatham-Kent.
South Gentral Ontario: Municipalities in and including the Counties of Dufferin, Grey, Simcoe, and
Wellington, and municipalities in and including the Regional Municipalities of Durham, Halton, Niagara,
Peel and York, and the City of Hamilton.
Southeast Ontario; Municipalities in and including the Countíes of Haliburton, Hastings, Lanark,
Leeds and Grenville, Lennox and Addington, Northumberland, Peterborough, Prescott and Russell,
Prince Edward, Renfrew, and Stormont, Dundas and Glengarry, municipalities in the former County of
Frontenac, and the Cities of Ottawa and Kawartha Lakes.
Correspondence from Ontario Good Roads Association regarding
"Report of the 2010 - 2011 Nominating Committee". File: A01
Page 28 of 261
o.P.P.Ontario Provincial Police
Police provinciale de I'Ontario
News Release/
Gommuniqué
Pt -?
FROM/DE: ELGIN COUNTY OPP DATE: l4 JAN 10
BE SAFE WHEN SNOWMOBILING
(ELGIN COUNTY, ON.) - With the cold weather and snow that has fallen in the past
weeks, snowmobilers are now stafting to enjoy the winter.
Elgin County OPP would like to remind snowmobilers to be prepared and safe while out
enjoying the sport.
A few safety tips to follow are:o Know your machine. Check out the snowmobile carefully and make sure that it is
ready to go. Read the owners manual, and make sure all your permits and
insurance are current.o Get trained and always wear the proper gear, including an approved helmeto Ride within your limits, and always ride with a partner.. Stay on approved trails. Don't trespass. Maximum speed on trails is 50 km/hr. Keep a safe following distance from other machineso Do not consume intoxicating substances. Catry a safety/survival kit. Carry a throw rope, ice picks carried in a pocket, first
aid kit, waterproof matches with fire starter, waterproof whistle, energy bars,
water, fire proof container for cooking, survival blankets, a knife or multi-tool, wire
and nylon rope. Carry all these items in a backpack and attach it to yourself.. lf you are travelling across ice, wear a floatation device (lifejacket, PFD), or wear
a floater suit, and be prepared to go through the íce. No how to rescue yourself.
For further information on safe snowmobiling and where to ride, contact the Ontario
Federation of Snowmobile Clubs at www.ofsc.on.ca
-30-
Contact: Constable Troy Garlson
Elgin County OPP Media Relations/Gommunity Services
Phone: 519-631-2920 Ext. 5450
Pager: l-888-808-7195
News Release dated January 14 & 19, 2010 from Ontario
Provincial Police regarding various matters. File: P17
Page 29 of 261
Ontario Provincial Police
Police provinciale de l'Ontario
News Release/
Communiqué
Ptl
FROM/DE: ELGIN COUNTY OPP DATE: 19 JAN l0
BAYHAM MAN CHARGED WITH POSSESSION OF PROPERTY OBTAINED BY
CRIME
(ELGIN COUNTY) - As a result of an ongoing Elgin County OPP investigation police
have recovered a large quantity of property obtained by crime from a property on Owl
Cage Rd, Bayham Twp. The recovered property is estimated at a quarter of a million
dollars. Police were lead to the Owl Cage Rd. property after conducting an investigation
into the theft of a farm tractor from a Glencolin Line, Malahide Twp property on the 7th of
January 2010. Police have since arrested, charged and released David REDDEKOPP,
age 37, of Bayham Twp, Elgin County.
REDDEKOPP is charged with;
1. Two (2) Counts of Property Obtained by Crime Under $5000 contrary to section
354(1) (a) of the Criminal Code.
2. Four (4) Counts of Property Obtained by Crime Over $5000 contrary to section
354(1) (a) of the Criminal Code.
REDDEKOP is scheduled to appear in St.Thomas Criminal Court on the 26th of
January, 2010.
-30-
Gontact: Gonstable Troy Garlson
Elgin County OPP Media Relations/Community Services
Phone: 519-631-2920 Ext. 5450
Pager: 1-888-808-7195
News Release dated January 14 & 19, 2010 from Ontario
Provincial Police regarding various matters. File: P17
Page 30 of 261
cd-
Minutes of
ELGIN GROUP POLICE SERVICES BOARD
November 18, 2009
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:03 p.m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Douglas Gunn, Board Member
Kathleen Schaper, Board Member
Inspector Ryan Cox, OPP
Sergeant Don Collins, OPP Elgin Support Manager
Mark McDonald, Secretary/Adm inistrator
Marilyn Payler, County Administrative Services
Susan McConnell, Administrative Services Coordinator, attended to observe.
Absent: Duncan McPhail, Board Member
Chair Marks called the meeting to order at 2:03 p.m.
Adoption of Minutes
Moved by Schaper
Seconded by Gunn
THAT the minutes of the meeting held on September 30, 2009 be adopted.
- Carried.
Disclosure of Pecuniarv lnterest - None.
Correspondence
1) Community Poficing Partnership 2009 Renewal Resolution.
2) Geraldin Tai, A/Appointments Officer, Selection Systems and Appointments Unit,
Ministry of Community Safety and Correctional Services announcing re-appointment
of Kathleen Schaper as Elgin Group Police Services board member.
3) Murray Chitra, Ontario Civilian Police Commission with information on the role of the
Commission in regards to Bill 103, the lndependent Police Review Act and two
brochures titled Maintaining Public Trust and Bringing an Appeal.
4) Correspondence requesting and supporting designation of bridge at Furnival Road
and Highway 401 in Constable Alan Hack's memory.
5) Andrew Eamer, Bureau Commander, Business and Financial Services Bureau re:
Estimated 2010 Policing Costs.
Elgin Group Police Services Board minutes of meeting held
November 18, 2009. File: C06
Page 31 of 261
-2-
6) Cheryl Jamieson, President OAPSB re:2010 OAPSB fee schedule and
membership form for approval.
Correspondence ltem #1
lnspector Cox explained how four officers' salaries are partially subsidized by provincial
grants, one by the Community Policing Partnership Program and three by the Safer
Communities - 1,000 Officers Partnership Program. ln order to continue with this
program a resolution renewal needs authorizing every two years.
Moved by Schaper
Seconded by Wilson
THAT the Elgin Group Police Services Board endorses the Community Policing
Partnerships and hereby authorizes the Board Chairman to sign the necessary
documents for participation in the Program.
- Carried.
Correspondence ltem #4
The Municipality of West Elgin has added their support for bridge designation in
Constable Alan Hack's memory. Chair Marks noted that the public has also been very
supportive of such a designation.
Moved by Schaper
Seconded by Wilson
THAT Correspondence ltems #2-5 be received and filed.
- Carried.
Correspondence ltem #6
Moved by Schaper
Seconded by Gunn
THAT membership in the OAPSB be renewed for 2010.
-Carried.
Detac h ment Gom mander's Report for Se ptem ber/October 2009
lnspector Cox informed the Board that the Bandido Murder Trial had concluded. He
attended the sentencing and thought the outcome had a good conclusion. He also
reported that officers assigned to the trail from this detachment were back doing their
regular duties.
Elgin Group Police Services Board minutes of meeting held
November 18, 2009. File: C06
Page 32 of 261
-3-
lnspector Cox informed the Board that two officers from the Elgin detachment were
going to the 2010 Olympics for six weeks. Two officers from each detachment will be
assigned to attend the Olympics.
lnspector Cox has begun to put together the 2010 Business Plan. He will be gathering
input from the local communities and will be working with the Community Policing
Groups. lf any board member has any suggestions for improvement to the plan they
can contact him directly.
lnspector Cox noted a significant decrease from 2008 to 2009 in general incidents.
Deer collisions are in high abundance and police record checks are up because of
the back to school demand.
The remainder of the RIDE grant funding will be used during the festive season when
they plan to target over 18,000 vehicles.
J. Wilson commented that the OPP's increased visibility in the community was a
contributory factor to the decrease in incidents. The new speed sign usage has also
helped.
Moved by Wilson
Seconded by Gunn
THAT the Detachment Commanders Report for September/October 2009 be received
and filed.
- Carried.
New Business
lnspector Cox presented the Fatal Motor Vehicle Collision Analysis (January 2004 -
December 2008) Review. He highlighted some of the interesting statistics contained in
the review noting the identifiable trends of the study period.
The detachment will be placing an emphasis on traffic management in Elgin County with
a goal to reduce the number of motor vehicle collisions. They have drafted an Elgin
County Detachment Traffic Management Strategy. Sergeant Collins explained the
different areas that they will be working on to accomplish the goal of reducing fatal,
personal injury and property damage because of vehicle collisions. Their main goal is
to reduce traffic complaints and increase police visibility.
Moved Wilson
Seconded by Gunn
THAT the Fatal Motor Vehicle Collision Analysis (January 2004 - December 2008) and
the Draft 2010 Elgin County Detachment Traffic Management Strategy be received and
filed.
- Carried.
Elgin Group Police Services Board minutes of meeting held
November 18, 2009. File: C06
Page 33 of 261
-4-
Next Meetinq Date and Election of Chair
The next meeting of the Police Services Board will take place on January 20,2010 al
2:00 p.m.
ln-Camera
lnspector Cox, Staff, Sergeant Collins and the Acting Secretary-Administrator were
excused from the meeting at2.40 p.m. while the board discussed the performance
review of the Detachment Commander.
Moved by Wilson
Seconded by Gunn
THAT we do now proceed ln-Camera at 2:40 p.m. to discuss a personal matter about
an identifiable individual. (Performance Review of lnspector)
- Carried.
Moved by Wilson
Seconded by Schaper
THAT we do now rise without reporting.
-Carried.
Adiournment
Moved by Gunn
Seconded by Schaper
THAT we do now adjourn at 3:14 p.m. to meet again on Wednesday, January 20,2010
at 2:00 p.m.
- Carried.
M. G. McDonald,
Secretary/Administrator.
Tom Marks,
Chair.
Elgin Group Police Services Board minutes of meeting held
November 18, 2009. File: C06
Page 34 of 261
,.
CÔâBayham Health & Safety Committee
Minutes
Friday, November 27, 2009
At 9:00 a.m.
Committee Room
Bayham Municipal Office
Attendees: Sandra Maertens, Clayton Collver, Paul Groeneveld
l.
2.
3.
Call to Order
Paul Groeneveld called the meeting to order at 9:10 a.m'
Health & Safety Discussion - Use of Mobile Radios
The Committee agrees that the use of mobile radios meets requirements.
Annual 1VHMIS Refresher
Staff has been notified of the deadline of December 31't to complete their
online WHMIS Refresher. Instructions have been sent with the notice.
Asbestos Program
Draft Asbestos Program is currently being developed'
Health & Safety Issues
Public Works staff is looking into to utilizing the lunchroom for their lunches.
Also mentioned was the issue of staff working alone without a buddy system
currently in place.
Action:
Refer matters to Public Works Manager
Municipal Training Program
Council has endorsed the Municipal Training Program. Department Heads
are responsible for providing training to staff as per the program
4.
5.
6.
Adjournment & Date of Next Meeting
Meeting adjourned at9:40 a.m.
Bayham Health & Safety Committee minutes of meeting held
November 27, 2009. File: C06
Page 35 of 261
Page 36 of 261
DN¡NKING WATERSóüfröÈ'Þùir'ÉcrïöN
ACT FOR CLEAN WATER
('J
É oc¡
LAKE ERIE
SoURCE
PRoTEcTION
RE6ION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, December 3, 2009
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, December 3, 2009 at the Grand River Conservation Authority Administration
Centre,400 Clyde Road, Cambridge, ON.
Members Present:
Members Regrets:
Proxy Representatives:
Liaisons:
C. Ashbaugh, Chair; M. Ceschi-Smith, H. Cornwell, P. General,
M. Goldberg, R. Haggart, *J. Hanison, A. Henry, *K. Hunsberger,
J. Laird, l. Macdonald, D. Murray, J. Oliver, D. Parker, L. Penin,
*G. Rae, R. Seibel, B. Ungar, D. Woolcott, W. Wright-Cascaden
R. Krueger, B. LaForme, C. Martin, T. Schmidt, M. Wales
E. Hodgins (T. Schmidt), t. Macdonald (R. Krueger), D. Parker
(M. Wales)
P. Emerson, Source Protection Authority Liaison; T. Duong,
Provincial Liaison
Region Management A. Dale, GRCA; C. Evanitski, LPRCA; T. Marks, KCCA;
Committee: R. Sackrider, LPRCA; K. Smale, CCCA; E. VanHooren, KCCA
Staff:
Also Present:
N. Betts, GRCA; S. Cooke, GRCA; N. Davy, GRCA; J. Etienne,
GRCA; S. Glauser, GRCA; L. Minshall, GRCA; J. Robertson,
LPRCA; T. Ryan, GRCA; D. Schultz, GRCA; T. Seguin, GRCA;
S. Shifflett, GRCA; G. Sousa, GRCA; S. Strynatka, GRCA;
R. Wellwood, CCCA;4. Wong, GRCA;G. Zwiers, GRCA
D. Belanger, City of Guelph, J. Berry-lmbert; N. Chaloner;
D. Corbett, Region of Waterloo; A. Davidson, Brant County;
M. Darmon; A. Domaratzki, Region of Waterloo; B. Fields, Norfolk
County; S. Kurli, Halton Region; T. Shanoff, Stantec Consulting;
A. Sills, Region of Waterloo; L. Stafford, City of St. Thomas; D. Van
Vliet, AquaResources; H. Waite, County of Oxford
1. Gallto Order
C. Ashbaugh called the meeting to order at 10:00 a.m.
2. Roll Call and Certification of Quorum - l7 Members Constitute a Quorum
(213 of members)
The Recording Secretary called the roll and certified quorum.
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 37 of 261
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
December3,2009 Page2
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Public open houses were held on November 27 in Belmont and December 2 in
Brownsville. Approximately twelve members of the public attended each open house.
The meetings were productive and a valuable means of gathering information.
o A Chai/s teleconference was held on December 1. Discussion items included
Stewardship Program funding for 2009-10 and funding eligibility criteria.
. "The Source" has been a key communications tool for the Lake Erie Region; other
regions are also using components of "The Source" for their mail-outs. C. Ashbaugh
congratulated staff for a well developed communications tool.
4. Review of Agenda
A revised agenda was distributed to members with items 10. c) and d) revised to include
additional amendments to the Catfish Creek and Kettle Creek Assessment Reports and item
12. a) Water Guardians Network and ENGO Meeting Summarywas added.
Moved b y: J. Laírd
Seconded by: L. Perrin carried unanimously
THAT the revised agenda for the Lake Erie Region Source Protection
Committee Meeting of December 3, 2009 be approved.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minutes of Previous Meeting - November 5, 2009
D. Parker noted that under item 10.a) he inquired whether D-2,4 was a misprint, as
opposed to identiffing that it was a misprint.
Moved by: A. Henry
Seconded by: I. Macdonald carried unanimously
THAT the minutes of the previous meeting November 5, 2009 be approved
as amended.
* B. Ungar joined the meeting at 10:10 am.
7. Hearing of Delegations
None
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 38 of 261
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
December 3, 2009
8. Presentations
None
Page 3
Gorrespondence
a) Copied
None
b) Not Copied
None
10. Reports
a) SPC-12-09-01 Region of Waterloo Vulnerability ,
E. Hodgins provided an overview of the Region of Waterloo Vulnerability analysis with
some representative examples. The Region of Waterloo has a very complex drinking
water system with one surface water intake on the Grand River at Hidden Valley
(Kitchener) and 42 wellfields (121 wells), eight of which are under the direct influence of
surface water (GUDI). Together, these sources supply approximately 260,000 m3 per day
to 480,000 residents.
*Ken Hunsbergeranived at 10:15.
A. Henry pointed out that many of the wellhead protection areas overlap, and wondered if
the wells were assessed individually. E. Hodgins indicated that the wells were modeled
with all wells pumping at the projected rate for long term supply (to 2034). However, the
wells are at varying depths and in various aquifers, so they have been identified
individually in the mapping.
M. Goldberg asked if the treatment for GUDI wells is different than for surface water.
E. Hodgins replied affirmatively and indicated that the GUDI wells with effective insitu
filtration do not receive the chemically assisted treatment for particulates but are treated
with ultraviolet light.
J. Oliver requested further information regarding the design of the reservoir. E. Hodgins
indicated that it is a concrete, open air reservoir with multiple cells.
D. Woolcott noted that raw water reservoirs are not addressed by the technical rules, and
asked how this water is taken into consideration by the Region of Waterloo.
E. Hodgins replied that the reseruoir water is disinfected and then injected into, and
diluted by, groundwater and as such, is considered groundwater.
D. Murray asked what the differences are between water treatment for groundwater,
surface water, and groundwater under the direct influence of suface water (GUDI).
E. Hodgins replied that surface water, groundwater and GUDI systems are all subject to a
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 39 of 261
Minutes of Meeting
Lake Erie Region Source Protection Committee
December 3, 2009 Page 4
disinfection process via chloride or ammonia. ln addition to the disinfection, particulates in
surface water are chemically removed and GUDI wells are treated with ultraviolet light.
D. Woolcott requested clarification regarding the definition of a provisional GUDI well.
E. Hodgins replied that provisional GUDI wells can be one of two categories; either the
analysis has been completed and submitted to the Ministry of the Environment and is
awaiting confirmation (i.e. Greenbrook well), or, the analysis has been completed, but it
has not been submitted to the province for approval because the wells are not actively
being used (i.e. Pompeii, Forwell wells). ln both cases, the wells will most likely be GUDI
once Ministry confirmation is received.
M. Cecshi-Smith noted that the Region of Waterloo is using ammonia in their water
treatment, and asked if a reduction in the use of ammonia as a method of disinfection is
anticipated, as ammonia has an adverse effect on the City of Brantford's water treatment.
E. Hodgins pointed out that the source of ammonia to Grand River is 90% or greater from
non-point sources of discharge, and other sources include wastewater treatment
discharge throughout the Grand River watershed. The Region of Waterloo has committed
to upgrading wastewater plants. This upgrade will not, however, address the non-point
source contributions of ammonia to the Grand River, nor the effects of upstream
wastewater discharges.
Don Corbett provided an overview of the Region of Waterloo's groundwater vulnerability,
noting the uncertainties sunounding the technical findings. E. Hodgins identified the
uncertainties for surface water delineation.
D. Parker referred to transport pathways and asked if wells are checked for cracked
casings. D. Corbett replied that the transport pathways assessment has been primarily a
desktop analysis. E. Hodgins elaborated that some verification of casings has been
completed through the threats survey.
D. Parker asked if there is the potential for seepage cracks in sanitary sewers.
E. Hodgins responded that it is recognized that sanitary sewers do leak. Municipalities
are trying to address these. He noted that leaking sanitary sewers are at shallow depths
and do not necessarily create a preferential pathway into the deeper aquifer system.
J. Oliver asked what the level of confidence is with regards to the estimated number of
abandoned wells. E. Hodgins replied that in a large urban atea, any assessment will have
a high degree of uncertainty. Although the Region of Waterloo has conducted surveys
around wellheads to improve the accuracy of their estimates, it is unlikely they have
captured all abandoned wells. The number of wells not taken into account would not be
sufficient to increase the uncertainty.
M. Goldberg inquired why pits and quarries were elevated to high vulnerability, but not
noted as a threat. D. Corbett responded that pits and quanies are transport pathways
which increase the vulnerability. The regulations do not define pits and quarries as
prescribed drinking water threats. E. Hodgins elaborated that the technical rules do not
state what can be considered a transport pathway.
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 40 of 261
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
December 3, 2009 Page 5
R. Seibel requested clarification regarding the term 'high risk transport pathway' and
noted that'high risk' is meant to establish vulnerability and in this context is different than
that used for a threats assessment. D. Corbett replied affirmatively.
l. Macdonald asked what the relevance of the column titled 'intersecting aquifers" is in
Table 1. D. Corbett responded that the table is meant to reflect which wells in the
wellfield are associated with a particular aquifer group. E. Hodgins expanded, stating that
the intersecting aquifers were intended to illustrate aquifer layers; it is intended to
demonstrate levels. l. Macdonald asked if a hydraulic connection is implied. D. Corbett
responded negatively. L Macdonald identified that he finds the intersecting aquifers
column more confusing than helpful.
l. Macdonald inquired what the expectation is for proponents applying for development
that will affect the vulnerability. E. Hodgins replied that the regulations will dictate what
can and cannot be done. The Region of Waterloo's philosophy moving forward will be to
require an assessment of the vulnerability and the land use activities through the official
planning process.
A. Henry requested further details regarding why the modelling was based on long term
water supply to 2034 and not the rated capacity of each well. E. Hodgins replied that the
long term water strategy, approved by Regional Council in 2000, is anticipated to supply
water to the Region of Waterloo via a pipeline to Lake Erie by 2034, when the capacity of
the system is anticipated to be exceeded. E. Hodgins further noted that the overall
permitted capacity is substantially higher than the sustainable pumping rate. This use of
the higher pumping rate would be necessary only to meet short term demand or to
provide redundancy in the system such as if a well were shut down, causing fewer wells
to pump more water.
Res. No. 51-09 Moved by: B. Ungar
Seconded hy: J. Laird carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make information in the vulnerability analysis for the Regional Municipality
of Waterloo water supply sysfems available to the public and incorporate
the components into the Grand River Source Protection Area Assessment
Repoñ pending acceptable peer review of the repofts, as outlined in report
sPc-l2-09-01.
* Geoff Rae joined the meeting at 12:00 pm.
Lunch Break- 12:15 - 12:45
b) SPC-1 2-09-02 Gity of Guelph Vulnerability
D. Belanger outlined Report SPC-12-09-02 City of Guelph Vulnerability
E. Hodgins asked if wells 6, I and 7 are part of the bedrock system. D. Belanger replied
affirmatively.
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 41 of 261
Minutes of Meeting
Lake Erie Region Source Protection Committee
December 3, 2009
Moved by: M. Goldberg
Seconded hy: J. Laird
Page 6
E. Hodgins requested more information regarding the Glen Collector System.
D. Belanger advised that the Glen Collector System collects shallow groundwater from
the overburden through a series of small diameter perforated pipes. E. Hodgins asked if
the uncertainty for this system is high or low. D. Belanger replied that uncertainty has not
yet been formally determined.
D. Parker asked whether the quarry pit would rise to the level of the Speed River when
pumping is stopped. D. Belanger replied that the quarry closure plan states that the pit
would fill to approximately eight metres above the Speed River, but the technical staff
feel the level will be about the level of the Speed River. D. Parker wondered if there was
any risk of the pit flooding from the river. D. Belanger responded that although it is
unlikely, a flooding event following closure of the quarry, may turn the area wells into
GUDI wells. D. Parker asked if it has been considered whether the quarry dewatering
discharge is diluting the discharge of the wastewater treatment plant and therefore
increasing the assimilative capacity of the Speed River. D. Belanger replied that it does
contribute to dilution in the river, although the assimilative capacity of the Speed River
has been determined without the contribution of the quarry dewatering.
R. Seibel asked what the travel time would be if the pumps were turned off. D. Belanger
responded that upon considering the sensitivity analysis, hydraulic conductivity and
porosity, a 50 day travel time was determined, which would most likely make the wells
GUDI.
R. Seibel asked if the wells would have effective filtration. D. Belanger responded that
due to transport pathways, open conduits and fairly permeable bedrock to the wells, it is
not likely there would be significant filtration.
M. Goldberg noted that the City of Guelph has been attempting for five years to stop the
quarry's extraction, and identified that he has a file of letters from the Mayor to the
Ministry of Natural Resources and the Ministry of the Environment, asking them to stop
the quarry operation. He stated that the situation is jurisdictionally difficult because the
Ministry of Natural Resources holds the quarry permit, operators are working within the
permit, and the Ministry of the Environment is not acting on the risk the quarry is posing
to Guelph's drinking water.
deferred
THAT the Lake Erie Region Source Protection Commiftee recommend to
the Ministry of the Environment that quarrying activities that involve mining
the aquitard overlying an aquifer which rs used as a source of drinking
water be added to the list of drinking water threats.
J. Harrison moved that the motion be defened untilthere is more information from staff.
Moved by: J. Harrison
Seconded by: J. Oliver
Res.52-09
carried unanimously
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 42 of 261
Minutes of Meeting
Lake Erie Region Source Protection Committee
December 3, 2009 Page 7
A. Henry wondered whether this is a unique situation where extraction is occuning into
the aquifer, and asked staff to provide an assessment pertaining to the feasibility of
adding or removing threats from the list.
E. Hodgins requested clarification regarding whether the motion is speaking to a local
planning issue or at a broader scale, noting that the committee has established that it will
not take a position on land use planning matters.
Res. No. 53-09 Moved by: E. Hodgíns
Seconded by: R. Serbe/carríed unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the repoñ entitled City of Guelph Source
Protection Project - Draft Final Groundwater and Su¡face Water
Vulnerability Report (AquaResource lnc., 2009) available to the public,
and incorporate the components into the Grand River Source Protection
' Assessmenf Repoft.
a) SPC-12-09-03 Catfish Creek Source Protection Area Assessment Report
S. Glauser provided an overview of report SPC-12-09-03. A new version of the Draft
Assessment Report was sent to members with the noted changes.
D. Parker asked if the nutrient units are divided equally amongst everyone.
L. Minshall replied that the livestock density is an attribute of the wellhead protection
area; where there is a farm that is partially in the wellhead protection area, it is assumed
that the nutrient units could be applied in that area. D. Parker wondered if a farmer has
a nutrient management plan, if the farme/s threat assessment could be reduced
because of the work he has already done. L. Minshall responded that managed risks will
be recognized as such, and noted further that livestock density is addressed as an
underlying attribute.
D. Parker noted Map 4-11 and pointed outthat managed lands and livestock density are
mapped, but there is no mapping of cemeteries or golf courses. L. Minshall responded
that in the Highly Vulnerable Aquifer section, all categories of managed lands are
calculated for the watershed and shown collectively as a percentage. Types of managed
lands were not mapped and identified individually because that would be a phenomenal
undertaking.
R. Haggart asked if staff have a position regarding the expansion of intensive livestock
operation close to the wellhead protection area. L. Minshall responded that there is no
position developed at this time. Over the next 18 months, the Committee will need to
discuss how to prevent new signifìcant threats from being created. R. Haggart
expressed concern that as more information comes out with regards to vulnerability, that
intensive livestock farming operations will attempt to expand their operation more
quickly to avoid the forthcoming source protection policies. L. Minshall responded that
there is an interim risk management plan option which will enable the Source Protection
Committee to take action where there are known significant threats. T. Duong noted that
the lnterim Risk Management Plan is a tool in order to assist municipalities with
mitigation of significant threats that are of concern while the Source Protection Plans are
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 43 of 261
Minutes of Meeting
Lake Erie Region Source Protection Committee
December 3, 2009 Page 8
being developed. However, a regulation for the lnterim Risk Management Plan has yet
to be developed. L. Minshall identifìed that early policies pertaining to source protection
planning, and more broadly the protection of groundwater and surface water can be
incorporated into official plan amendments.
B. Ungar pointed out that under the Nutrient Management Act, OMAFRA is wefl aware
of source protection, and they would take this into account when considering expansion
of an intensive livestock operation.
W. Wright-Cascaden further noted that there is a tool in place under the Planning Act to
establish an interim control bylaw until studies are complete and policies are in place.
A. Henry asked if there is a possibility that the Source Protectíon Committee or the
Source Protection Region can get called to an Ontario Municipal Board hearing.
L. Minshall responded that this would only happen if the committee took a position
regarding municipal matters, and the committee has already established a position to
not take a position on land use planning matters.
Res.IVo. 54-09 Moved by: B. Ungar
Seconded by: L. Perrin carried unanimously
THAT the Lake Erie Region Source Protectíon Committee approve the
Draft Catfish Creek Source Protection Area Assessment Report for public
consultation.
b) SPC-12-09-04 Kettle Creek Source Protection Area Assessment Report
S. Glauser provided an overview of report SPC-12-09-04.
Res. Â/o. 55-09 Moved by: B. Ungar
Seconded by: G. Rae carried unanimously
THAT the Lake Erie Region Source Protection Committee approve the
Draft Kettle Creek Source Protection,Area Assessment Repoft for public
consultation.
S. Glauser noted that the public meeting for the Catfish Creek Source Protection Area
Draft Assessment Report will take place January 12, 2010 in Brownsville at the
Brownsville United Church Ha\l,292258 Culloden Line from 7 p.m. to 9 p.m. The public
meeting for the Kettle Creek Source Protection Area Draft Assessment Report will be
January 13,2010 at the Port Stanley Arena, 332 Carlow Road, Port Stanley from 7 p.m.
to 9 p.m. Advertisments will be placed in newspapers notifying the public of the
consultation period. Copies of the Draft Assessment Reports will be posted in
Conservation Authority a nd m u n icipal offices.
c) SPC-12-09-05 January Source Protection Gommittee Meeting - Proposed Date
Change
S. Glauser provided an overview of report SPC-12-09-05.
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 44 of 261
Minutes of Meeting
Lake Erie Region Source Protection CommitteeDecember3,2009 Page 9
W. Wright-Cascaden asked if rescheduling the January meeting will affect the February
meeting date. S. Glauser replied that it would not.
Res. IVo. 56-09 Moved by: L. Perrin
Seconded by: M. Cecshi-Smith carried unanimously
THAT the Source Protection Meeting scheduled for January 14, 2010 be
rescheduled to January 21,2010 at 10:00 am at the Grand River
Conseruation Authority Administration Centre.
11. Business Arising from Previous Meetings
None
12. Other Business
a) Water Guardians Network & ENGO Meeting Summary
M. Goldberg attended a meeting of the Water Guardians Network and ENGO with
members of various Source Protection Committees from across the province. He noted
that the issues between Source Protection Regions are quite diverse. He advised that
some other Source Protection Regions are opening their meetings with a First Nations
blessing and suggested that the Lake Erie Region Source Protection Committee consider
doing the same.
b) Question and Answer Period
None
13. Glosed Meeting
Not applicable
14. Next Meeting - Thursday, January 21,2009, 10:00 am,
GRCA Administration Centre, 400 Clyde Road, Gambridge, ON
S. G/auser noted that if you cannot make the entire meeting please let him know when you
intend to arrive or leave to ensure the committee can maintain quorum.
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of December 3, 2009
adjourned at2:45 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held December 3, 2009. File: E00
Page 45 of 261
Page 46 of 261
¿
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 29,201'0
FROM: Planning Coordinator/Deputy Clerk FILE: Dl4.GEN
SUBJECT: Residential AccessoryUses - CommercialZones NUMBER: D2010-03
Purpose
To provide information regarding the zoning by-law requirements for accessory residential uses in
commercial zones.
Background
On Decemb er 17,2009 staffwas directed to prepare a report regarding residential accessory uses in
commercial zones.
ZorungByJaw Section 4.4 Residential Accessory Uses states " ...in the case of a dwelling unit
permitted as an dccessory use in a commercial zone, it shall be contiguous to the main commercíal use,
be above or in the rear of the maín commercial use, and be used as the residence of the owner or
operator, or an employee of the owner or operator, of the main commercial use."
Staff and Planner Comments
The intent of the "above or in the rear of the main commercial zse" restriction has been to prevent
commercial storefronts from being used for residential purposes to protect the limited amount of
commercial space available and to maintain consistency within commercial areas.
The planner recalls that several years ago it was asked why one couldn't live behind the commercial
storefronts. It hadn't been considered prior to that time and there was no issue with it then so "above
and to the rear" was adopted. It wasn't mentioned at that point that below could be an option, most
likely because the majority of older buildings along the commercial zones typically did not have
suitable basements for dwelling units.
The planner would support amending the zoning byJaw to add "below" to the provisions. ln
consultation with the Chief Building Official, staff would determine the most appropriate wording for
the amendment.
With the Official Plan 5-Year Review before the Ministry and close to completion, a zoning byJaw
review is needed and is included in the 2010 budget for consideration. The amendment discussed in
this report can be incorporated in that review along with other staffrecommended changes. However,
if Council feels that there is a more immediate need, a separate amendment can be pursued. The same
Planning Acr advertising and circulation requirements apply for multiple amendments as do for a single
amendment. The municipality pays for planner consultation, staff preparation, advertising and
circulation.
Staff Report D2010-03 regarding Residential Accessory Uses -
Commercial Zones. File: D14
Page 47 of 261
Staff Report D20 I 0-03 Accessory Residential Page2
The zoning byJaw amendment will permit the"below" use, however, prior to the issuance of a Change
of Use permit and a Building Permit, site-specific requirements will be considered. Those
requirements would include minimum flooi areabeing 50 m2 (53S ft2) for an apartment, Ontario
Building Code and Fire Code compliance (i.e. direct exit, self-contained heating system, fire
separation).
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"TIIAT Staff Report D2010-03 regarding accessory residential uses be received;
AND TIIAT Staff be directed to include the amendments regarding residential accessory uses in
commercial zones in the ZoningBy-law review."
OR
AND THAT Staff be directed to proceed with amending the ZontngBy-law to address issues
regarding residential accessory uses in commercial zones."
Planning CoordinatorlDeputy Clerk
Staff Report D2010-03 regarding Residential Accessory Uses -
Commercial Zones. File: D14
Page 48 of 261
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: County Official Plan Process
DATE: February 1,2010
FILE:
Council members will recall on-going discussions regarding implementation of a County of Elgin Official
Plan pursuant to the Planning Act. Staff recently met with the County Planning Consultant (hired part-
time) to discuss the status/implementation plan. As well the attached program outline was presented to
County Council recently.
This is brought forward to Council for information at this time.
Staff Memorandum regarding County Official Plan Process. File:
D08
Page 49 of 261
Staff Memorandum regarding County Official Plan Process. File:
D08
Page 50 of 261
Elgin Gounty Official PIan
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Staff Memorandum regarding County Official Plan Process. File:
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Baikground
Land usg pl?în¡lg in Ontario is led by_le.,gislatioî (The PlanningAct) and guided by policy (Provrnciaf'PoÏicy Statement 2005) \
Elgin C..ou{y is an upper tier municipality and has the authority
under the Planning Act to prepare itb own Off¡ :ial plan.
ån .official plan is a long lange comprehensive policy document
that sets out goals and objectives for how a community wishes to
grow and develop.
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A County Official Plan is broad based and-general in
its focus as it needs to accommodate those unique
objectives and policies of the local municipalities that
comprise Elgin County.
The new official plan should focus on these objectives
with respect to setting a future direction for land use
planning over a 20 year time horizon through County-
wide growth and development policies.
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The role of County planning is to address matters of
County importance (e.9. protection of the agricultural
community, promoting economic development, the
retention of educational, health, cultural and religious
facilities and services, etc.) while providing gu¡dance
for land use planning at the local municipal level,
ln this respect the Elgin County Off¡cial PIan will act as
an interpretation of Provincial policies and regulations
that municipal governments must work within.
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The Elgin County Official Plan ls intended to establish
an upper tier policy framework that provides gu¡dance
to local municipalities in the preparation of local official
plans and zoning by-laws.
It will also set a framework for coordination and
cooperation amongst local municipalities and the
County on planning and development issues that
transcend municipal boundaries.
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The Official Plan will be prepared based on a wide
variety of background information and input from
county Council, Iocal councils, the public and
technical input from ministries and agencies and
County and Municipal staff.
Background reports will be prepared and reviewed
through a comprehensive consultation process
involving the public, local municipalities, ministries and
agencies and other stakeholders.
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This background work is required in order to gather
base data about the County and its member
municipalities such as population and employment,
housing, agriculture, servicinE, economic
development, source water protection, natural
environment, etc.
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From this background work will come the preparation
of issues papers and comprehensive discussions on
various planning issues that affect Elgin County.
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It will take approximately two months to complete background
research for the County before a detailed Terms of Reference
could be prepared and circulated to area consultants.
ln this time period lwill have an opportunity to visit with local
municipal Councils and staff to gain a better understanding of
local planning matters.
ElgrnCounty
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201 0
Jan-Feb
March
April-l\/lay
Background work
Detalled Terms of Reference
Hire consultant(s)
Establish steering committee
Technical committee
Public Focus Group(s)
Complete background reports
papers
May-Dec and issues
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2011
Jan-lVlar Prepare draft Official Plan document
Apr- Dec Comprehensive consultations
Publlc meetings, roundtable discussions,
open houses, etc
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Jan-lMar
Apr-May
June -
Off¡cial Plan docurnent revisions
Offlcial Plan adoption by Council
Provincial Approval
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Staff Memorandum regarding County Official Plan Process. File:
D08
Page 64 of 261
Staff Report DR20 1 0-00 I 4 February 2010
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: February 412010
FROM: Drainage Superintendent Report: DR2010-001
SUBJECT: Smith Drain Branch No.7
Purpose:
The purpose of this report is to present to Council the Engineer's Rqtort #208347 received from
Spriet Associates dated December 29,2009 and filed with the Clerk on January 19,2010.
Bacþround:
On Novernber 20,2008 the Clerk received a Petition for Drainage'Works from Mark Elliott for
lands owned by Orchard Crest Farms. On December 4, 2008 Council appointed Spriet
Associates to prçare a preliminary report under the Drainage Act, for consideration of drainage
for the affected lands known as Lots 15 and 16 Concession 1l in the Municþality of Bayham.
On April 6,2009 an on-site meeting was held with respect to this proposed drainage works. The
following individuals attended and met with Bayham Drainage Superintendent Bill Knifton and
Engineer John Spriet, to review the preliminary proposed drainage works and assessment:
o Mark Elliott
o Steve Bye
o Brad Swance
o Tom Smith
. Harry Van Den Broek
o Wray Ramsay ( South West Oxford Drainage Superintendent)
On November 4,2009 an information meeting was held at the Bayham Municþal Offices to
review landowners concerns relating to the proposed drainage works known as the Smith Drain
No. 7 Branch. The landowners were in favor of the proposed design without anymodifications.
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 65 of 261
Staff Report DR20 I 0-00 I 4 February2010
Staff Comments
An Engineer's report was filed with the Municipality on January 19,2010. Council should now
determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk
to send a copy of the Report and Notice of Public Meeting setting out the date of the Council
meeting at which this report will be considered to:
(a) Every landowner within the area requiring drainage.
(b) Clerk of every other local municipality in which any land or road that is assessed for the
drainage works, or for which compensation or other allowances have been provided in the
report is situate.
(c) Any pubic utility, railway company or road authority that may be affected.
(d) Long Point Region Conservation Authority.
(e) The Ministry of Natural Resources.
(d) The Director, of the Ministry of Agriculture, Food and Rural Affairs.
Strategic Plan Goals:
Goal#S: Develop a new and improved infrastructure network
Recommendations:
TIIAT Staff Report DR2010-001 regarding the Smith Drain Branch No.7 be received;
THAT the Council of the Municþality of Bayham acknowledges the receipt of Report #208347
dated December 29,2009 for the Smith Drain Branch No.7, as prepared by the Engineer, Spriet
Associates, and filed with the Clerk on January 19,2010;
TIIAT Council set a date for the Public Meeting to be held on February 18, 2010 at 8:00 p.m. to
consider the Report;
AND THAT Staff be directed to mail aNotice of Public Meeting and Report to all persons
assessed to this drainage works, and in accordance with the Drainage Act.
Respectfully submitted,Reviewed B¡
Kyle
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 66 of 261
SMITH DRAIN . BRANCH NO. 7
Municipality of Bayham
SPRIET
ASSOCIATES
ENGINEERS & ABCHITECTS
'155 York St/eet
London, Onlario N6A 148
Tel. (519) 672-4100
Fax (519) '133S51E-ma¡l MI@SPRrFr.OìùOÀ
Job No. 208347 December 29,2009
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 67 of 261
London, Ontario
December 29,2009
SMITH DRAIN. BRANGH NO.7
Municipality of Bayham
To the Mayor and Council
of the Municipality of Bayham
Mayor and Council:
We are pleased to present our report on the construction of Branch No. 7 of the Smith
Municipal Drain serving parts of Lots 14-16, Concession 11 in the Municipality of Bayham and
Lot 15, Concession 12 in the Township of South-West Oxford.
AUTHORIZATION
This report was prepared pursuant to Section 4 of the Drainage Act. lnstructions were
received from your Municipality with respect to a motion of Council in accordance with Section I
of the Drainage Act. The work was initiated by a petition signed by Orchard Crest Farms Ltd.
whose lands contain over 60% of the lands in the area requiring drainage.
DRAINAGE AREA
The totalwatershed area as described above contains approximately 20.8 hectares. The
area requiring drainage for Branch No. 7 is described as three farm properties in Lots 14, 15
and 16, Goncession 11, Bayham.
HISTORY
The Smith Drain was last reconstructed pursuant to a report submitted by
W.J. Dietrich, P.Eng. dated January 15, 2008 and consisted of a new main tile drain and 5 new
branch tile drains. The outlet for the Branch No. 7 is the Main Drain, 750mm tile, in the
Van Den Broek property in South-West Oxford. The design coefficient of the above outlet tile is
25mm per 24 hours.
EXISTING DRAINAGE CONDITIONS
A site meeting was held with respect to the project and through later discussions, the
owners reported the following:
. that the area is presently served by a private tile on the south of Pressey Road
. that the above noted tile is no longer adequate for providing the drainage area with
sufficient outlet
. that the Orchard Crest Farms owner requested a tile outlet for Lot 16 east of Elliot Road
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 68 of 261
2
EXISTING DRAINAGE CONDITIONS (cont'd)
A field investigation and survey was completed and upon reviewing our findings, we note
the following:
. that a new tile outlet drain is required starting at the Main Drain tile (Lot 15, Concession
12) and ending in Lot 16, Concession '1 1 , Bayham for a total length of 1144 meters
. that a new road underdrain pipe is required across Pressey Road and Elliot Road
Preliminary design, cost estimates and assessments were prepared and an informal public
meeting was held to review the findings and preliminary proposals. Further input and requests
were provided by the affected owners at that time and at later dates.
DESIGN CONSIDERATIONS
The proposed Branch No. 7 drain was designed, with respect to capacity, using the
Drainage Coefficient method contained in the "DRAINAGE GUIDE FOR ONTARIO", Publication
29by the Ontario Ministry of Agriculture, Food and RuralAffairs. The Drainage Coefficient defines
a depth of water that can be removed in a 24 hour period and is expressed in millimetres per 24
hours. The coefficient used was 25mm.
All of the proposed work has been generally designed and shall be constructed in
accordance with the DESIGN AND CONSTRUCTION GUIDELINES FOR WORK UNDER THE
DRAINAGE ACT.
RECOMMENDATIONS
We are therefore recommending the following:
that a new Branch No. 7 municipal tile be installed to provide drainage for petitioned
lands
that a new sub-drain pipe be installed under Pressey Road by jack and bore methods
that a new sub-drain pipe be installed under Elliot Road by open cut methods
that surface inlet catchbasins be installed to minimize surface flooding of farmlands
ENVIRONMENTAL CONSIDERATIONS AND MITIGATION MEASURES
There are no significant wetlands or sensitive areas within the affected watershed area or
along the route of the drains. The proposed construction of this Branch No. 7 Drain includes
surface inlets which greatly help reduce the overland surface flows and any subsequent erosion.
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 69 of 261
3
SUMMARY OF PROPOSED WORK
The proposed work consists of approximately 1 l44lineal meters of 200mm (8") to 350mm
(14") concrete field tile including related appurtenances.
SCHEDULES
Four schedules are attached hereto and form parl of this report, being Schedule 'A' -
Allowances, Schedule 'B' - Cost Estimate, Schedule 'C' - Assessment for Construction and
Schedule 'D'- Assessment for Maintenance.
Schedule 'A' - Allowances. lN accordance with Sections 29 and 30 of the Drainage Act,
allowances are provided for right-of-way and damages to lands and crops along the route
of the drain as defined below.
Schedule 'B' - Cost Estimate. This schedule provides for a detailed cost estimate of the
proposed work which is in the amount of $56,900.00. This estimate includes engineering
and administrative costs associated with this project. The estimated cost in the Township
of South-West Oxford is $12,600.00 and the estimated cost in the Municipality of Bayham
is $44,300.00.
Schedule 'C' - Assessment for Construction. This schedule outlines the distribution of the
total estimated cost of construction over the roads and lands which are involved.
Schedule 'D' - Assessment for Maintenance. ln accordance with Section 38 of the Drainage
Act, this schedule outlines the distribution of future repair and/or maintenance costs for this
Branch No. 7 Drain.
Drawing No. 1, Job No. 208347 and specifications form part of this report. They show and
described in detail the location and extent of the work to be done and the lands which are
affected.
ALLOWANCES
DAMAGES: Section 30 of the Drainage Act provides for the compensation to landowners
along the drain for damages to lands and crops caused by the construction of the drain.
The amounts granted are based on tile drain installed with a wheel machine at a rate of
$1,833.00/ha. This base rate is multiplied by the hectares derived from the working widths
shown on the plans and the applicable lengths.
RIGHT-OF-WAY: Section 29 of the Drainage Act provides for an allowance to the owners
whose land must be used for the construction, repair, or future maintenance of a drainage
works. For tile drains where the owners will be able to continue to use the land, the
allowance provides for the right to enter upon such lands, and at various times for the
purpose of inspecting such drain, removing obstructions, and making repairs. Also, the
allowance provides for the restrictions imposed on those lands to protect the right-of-way
from obstruction or derogation. The amounts granted for right-of-way on tile drains is
based on2Qo/o of the value of the land designated forfuture maintenance. Therefore, the
amounts granted are based on $1,730.00/ha. through cropped lands. This value is
multiplied by the hectares derived from the width granted for future maintenance and the
applicable lengths.
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 70 of 261
ASSESSMENT DEFINITIONS
ln accordance with the Drainage Act, lands that make use of a drainage works are liable
for assessment for part of the cost of constructing and maintaining the system. These
assessments are known as benefit, outlet liability and special benefit as set out under Sections
22,23,24 and 26 of the Act.
BENEFIT as defined in the Drainage Act means the advantages to any lands, roads,
buildings or other structures from the construction, improvement, repair or maintenance of
a drainage works such as will result in a higher market value or increased crop production
or improved appearance or better control of surface water, or any other advantages relating
to the betterment of lands, roads, buildings or other structures.
OUTLET Liability is assessed to lands or roads that may make use of a drainage works as
an outlet either directly or indirectly through the medium of any other drainage works or of
a swale, ravine, creek or watercourse.
ln addition, a Public Utility or Road Authority shall be assessed for and pay all the increased
cost to a drainage works due to the construction and operation of the Public Utility or Road
Authority. This may be shown as either benefit or special assessment.
ASSESSMENT
A modified "Todgham Method" was used to calculate the assessments shown on
Schedule 'C' - Assessment for Construction. This entailed breaking down the costs of the drain
into sections along its route. SpecialAssessments were then extracted from each section.
The remainder is then separated into Benefit and Outlet costs. The Benefit cost is
distributed to those properties receiving benefit as defined under "Assessment Definitions", with
such properties usually being located along or close to the route of the drain. The Outlet Costs are
distributed to all properties within the watershed area of that section on an adjusted basis. The
areas are adjusted for location along that section, and relative run-off rates. Due to their different
relative run-off rates, forested lands have been assessed for outlet at lower rates than cleared
lands. Also, roads and residential properties, have been assessed for outlet at higher rates than
cleared farm lands.
The actual cost of the work involving this report, with the exception of Special Assessments,
is to be assessed on a pro-rata basis against the lands and roads liable for assessment for benefit
and outlet and for Special Assessments as shown in detail below and on Schedule 'C' -
Assessment for Construction. The Special Assessments shall be levied as noted in the section
"Special Assessment".
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 71 of 261
5
SPECIAL ASSESSMENT
ln accordance with Section 26 of the Drainage Act, a Special Assessment has been made
against the Municipality of Bayham and the Township of South-West Oxford, being the increased
cost to the drainage works for boring a new pipe across Pressey Road on Branch No. 7, due to the
construction and operation of this townline road. The Special Assessments shall be made up of
the actual cost of this work and both the final and estimated values of the Special Assessment are
to be calculated as follows:
Less Equivalent Plus
Drain Cost Administration Specra/lnterest AssessmentCrossrng Cost of Wotk (Fixeü Cosf
% Pressey Road
Bayham $ 3,700 $ 200 $ 500
% Pressey Road
South-West Oxford $ 3,700 $ 200 $ 500
$ 50 $ 4,050
$ 50 $ 4,050
ln accordance with Section 26 of the Drainage Act, a SpecialAssessment has been made
against the Municipality of Bayham, being the increased cost to the drainage works for installing
a new pipe across Elliot Road on Branch No. 7, due to the construction and operation of this road.
The Special Assessment shall be made up of the actual cost of this work and both the final and
estimated values of the Special Assessment are to be calculated as follows:
Less Equivalent Plus
Drain Cost Administration Specra/lnterest ,AssessmenfCrossrng Cost of Wotk (Fixed) Cosf
Elliott Road
Bayham $ 3,750 $ 200 $ 600 .$ 50 $ 4,200
The above special assessments shall not apply for future maintenance purposes.
GRANTS
ln accordance with the provisions of Section 85 of the Drainage Act, a grant may be
available for assessments against privately owned parcels of land which are used for agricultural
purposes and eligible forthe Farm Property Class Tax rate. Section 88 of the Drainage Act directs
the Municipality to make application forthis grant upon certification of completion of this drain. The
Municipality will then deduct the grant from the assessments prior to collecting the final
assessments.
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 72 of 261
MAINTENANCE
Upon completion of construction, all owners are hereby made aware of Sections 80, 82 and
g3 of the Drainage Act which forbid the obstruction of, damage or injury to, and pollution of a
municipal drain.
After completion, the portion of the Branch No. 7 Drain located within the Township of
South-West Oxford shall be maintained by the Township of South-West Oxford and the portion of
the Branch No. 7 Drain within the Municipality of Bayham shall be maintained by the Municipality
of Bayham at the expense of all upstream lands and roads assessed in Schedule'D' - Assessment
for Måintenance and in the same ielative proportions, until such time as the assessment is changed
under the Drainage Act.
Respectfully submitted,
SPRIET ASSOCIATES LONDON LIMITED
9fr. lf^;N
J. R. Spriet, P. Eng.
sjs
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 73 of 261
SCHEDULE'A'- ALLOWANCES 7
SMITH DRAIN - BRANGH No.7
Municipality of Bayham
ln accordance with Sections 29 and 30 of the Drainage Act, we determine the allowances payable
to owners entitled thereto as follows:
Section 29 Section 30
CONCESSION LOT ROL
Municipality of Bayham
1'l Pt. 13 & 14 5-173 (O. BYe)
't1
'11
Pt. 15 5-174 (Orchard Crest Farms Ltd.)
Pt. 16 5-176 (Orchard Crest Farms Ltd.)
$ 480.00
720.00
400.00
760.00 $
1,150.00
640.00
1,240.00
1,870.00
1,040.00
Township of South-West Oxford
'12 Pt. 15 00-060-221 (H. & A. Van Den Broek)
Total Allowances
Total Allowances under Sections 29 and 30 of the Drainage Act
310.00 490.00 800.00
$ 1,910.00 $ 3,040.00 $4,950.00
$ 4,950.00
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 74 of 261
SCHEDULE'B' - COST ESTIMATE
SMITH DRAIN. BRANCH NO.7
Municipality of Bayham
We have made an estimate of the cost of the proposed work which is outlined
Connect to 750mm dia. tile at Sta.0+000
lnstallation of the following concrete field tile including wrapping of tile joints:
326 meters of 200mm ( 8") tile
250 meters of 250mm (10") tile
300 meters of 300mm (12") tile
232 meters of 350mm (14") tile
Supply of the above listed tile
Supply of 300mm wide geotextile for wrapping of tile joints
(Approx. 1380 meters required)
18 meters of 200mm dia. H.D.P.E. sewer prpe
Supply
lnstallation under Elliot Road by open cut including tar and chips roadway
restoration with 50mm of HL4 asphalt
18 meters of 400mm (16") dia., 6.35mm thickness smooth wallsteel pipe
Supply
lnstallation under Pressey Line by boring
Supply and install one standard 600mmx600mm catchbasin and three
600mmx600mm ditch inlet catchbasins including grates, leads, berms and ditching
Grubbing of stumps Sta.0+473 to Sta.0+575
Tile connections and contingencies
Allowances under Sections 29 and 30 of the Drainage Act
ADMINISTRATION
lnterest charges
Survey, Plan and Report
Assistance and Expenses
Supervisi'on and Final lnspection
in detail as follows:
$ goo.oo
$ 3,300.00
$ 2,750.00$ 3,600.00
$ 2,800.00
$ 12,200.00
$ 900.00
$ 350.00
$ 3,400.00
$ 2,400.00
$ 5,000.00
$ 4,000.00
$ 400.00
$ 800.00
$ 4,950.00
$ 340.00
$ 7,980.00
$ 480.00
$ 950.00
TOTAL ESTIMATED COST $ 56,900.00
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 75 of 261
SCHEDULE' C'-ASSESSMENT FOR CONSTRUCTION
SMITH DRAIN - BRANGH No.7
Municipality of Bayham
Job No. 208347 December 29,2009
HECTARES
CON. LOT AFFECTED ROLL No. (OWNER) BENEFIT OUTLET TOTAL
Municipality of Bayham
11 Pt. 13 & 14 $ 3,960.00 $1,716.00 $ 5,676.00
't'l Pr. 15
11 Pr. 16
5-173 (O. Bye)
5-174 (Orchard Crest Farms Ltd.)
5-176 (Orchard Crest Farms Ltd.)
TOTAL ASSESSMENT ON I.ANDS
0.6 Municipality of Bayham
0.35 Municipality of Bayham
0.6 Township of South-West Oxford
0.08 Township of South-West Oxford
==== ================= === = =============
$ 13,460.00 $ 12,925.00 $ 26,385.00
======================================
6,200.00 5,210.00
3,300.00 5,999.00
$ 4,350.00 $ 1,658.00 $1,100.00 1,284.00
61
82
42
11,410.00
9,299.00
6,008.00
2,384.OO
% Pressey Road
Elliot Road
% Pressey Road
Derham Line
TOTAL ASSESSMENT ON ROADS
SPECIAL ASSESSMENT against the Municipality of Bayham
lor Tz lhe increased cost of boring a 400mm (16") smooth wall steel
pipe under Pressey Road (Iownline Road) on Branch No. 7
SPECIAL ASSESSMENT against the Municipality of Bayham
for the increased cost of installing a 200mm (8') H.D.P.E. sewer pipe
under Elliott Road on Branch No. 7
$ 5,450.00 $ 2,942.00 $8,392.00
4,050.00
4,200.00
43,027.00
$ 3,690.00 $93.00 $ 3,783.00
$ 3,690.00 $93.00 $ 3,783.00
$ 4,350.00 $1,658.00 $ 6,008.00
32.00 32.00
TOTAL ASSESSMENT ON THE SMITH DRAIN - BRANGH No. 7
IN THE MUNICIPALIW OF BAYHAM
Township of South-West Oxford
12 Pt. 15 0.8 00-060-221(H. & A. Van Den Broek)
TOTAL ASSESSMENT ON LANDS
TOTAL ASSESSMENT ON ROADS
SPECIAL ASSESSMENT against the Township of South-West Oxford
lor lzlhe increased cost of boring a 400mm (16") smooth wall steel
pipe under Pressey Road fl-ownline Road) on Branch No. 7
TOTAL ASSESSMENT ON THE SMITH DRAIN - BRANCH No. 7
IN THE TOWNSHIP OF SOUTH.WEST OXFORD
TOTALASSESSMENT ON THE SMITH DRAIN - BRANCH No.7
NOTE: All of the above lands are classified as agrÍcultural.
$ 4,350.00 $ 1,690.00 $ 6,040.00
4,050.00
$ 13,873.00
$ 56,900.00
Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: E09
Page 76 of 261
SCHEDULE 'D'- ASSESSMENT FOR MAINTENANCE
SMITH DRAIN - BRANGH No.7
Municipality of Bayham
HECTARES
10
Job No. 208347 December 29, 2009
PERCENTAGE OF
11.90 o/o
26.70
24.60
63.20 %
12.30
5.90
18.20 %
81.40 %
6.20 o/o
6.20 o/o
12.30
0.10
12.40 %
18.60 %
100.0 %
CON. LOT AFFECTED ROLL No. (OWNER) MAINTENANCE COST
Municipality of Bayham
11 Pt. 13 & 14 6.1 5-173 (O. Bye)
11
'11
Pt. 15 8.2 5-174 (Orchard Crest Farms Ltd.)
Pt. 1ô 4.2 5-176 (Orchard Crest Farms Ltd.)
TOTAL ASSESSMENT ON I.ANDS
% Pressey Road
Elliot Road
Municipality of Bayham
Municipality of Bayham
0.6
0.4
TOTAL ASSESSMENT ON ROADS
TOTALASSESSMENT FOR MAINTENANCE OF BRANCH No.7
IN THE MUNICIPALITY OF BAYHAM
Township of South-West Oxford
12 Pt. 15 0.8 00-060-221 (H. & A. Van Den Broek)
TOTAL ASSESSMENT ON IANDS
% Pressey Road 0.6 Township of South-West Oxford
Derham Line 0.1 Township of South-West Oxford
TOTAL ASSESSMENT ON ROADS
TOTALASSESSMENT FOR MAINTENANCE OF BRANCH No.7
IN THE MUNIGIPALIW OF BAYHAM
TOTALASSESSMENT FOR MAINTENANCE OF BRANCH NO.7
NOTE: All of the above lands are classified as agricultural.
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Page 118 of 261
CORPORATION OF'THE MUNICIPALITY OF BAYHAM 1
STAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Road Closure Application - Elm Street Allowance
DATE: February 1,2010
FILE:
NUMBER: PR2010-01
Purpose
This report is further to a request received that the Municipality consider closing and conveying a
portion of the Elm Street road allowance north of Chestnut Street in Vienna.
Background
Staff have received a request to close and convey an unopened portion of the Elm Street road
allowance from two abutting property owners. The applicants are interested in acquiring the road
allowance to add to their current properties.
Staff Comments
Council practice in applications for closure and conveyance of unopened road allowances has required
the applicant pay all surveying, legal, and advertising costs, alongwith an administrative fee of $350.
In addition, Council has considered the conveyance price on an individual basis.
The applicants have been advised of these requirements, and indicate that they wish to proceed. In
regard to the conveyance, it is reasonable to set a price for conveying the lands in this case, as there are
no extenuating circumstances evident (ie: exchange of lands etc). Recently, the Chestnut Street road
allowance was appraised and since the Elm Street allowance is in the vicinity, it is suggested that the
same value per acre be applied to the Elm Sheet acreage to determine the appraised value.
Staff have carried out a preliminary review, and do not foresee future municipal use for the lands in
question, The process required under Municipal procedures will include public notice to determine if
other issues may exist.
Staff therefore do not see any barrier to proceeding, subject to the following:. That the property be conveyed at a value to be determined by appraisal
' That the applicant agree to pay necessary expenses (in full) including any required legal, survey,
advertising and administrative costs. That owners of lands abutting the road allowance be afforded opportunity to acquire the allowance
to the mid-point
It is suggested that the Municipality initiate closure procedures in accordance with the municipal notice
byJaw and proceed subject to any public comments that may come forward in the public process.
Attachments
1. Sketch of subject unopened road allowance
2. Correspondence dated Nov 19109 from John Bes
Recommendation
THAT staff be directed to initiate required procedures pursuant to the Municipal notice by-law to close
an unopened portion of the Elm Street road allowance north of Chestnut Street in Vienna, provided the
applicants pay required expenses, and that upon closure of the road, the lands be conveyed to the
abutting property owners at appraised value.
nevy'wedby,
nderhill, Planning inator/Deputy Clerk
Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 119 of 261
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Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 120 of 261
To Bayham Township Council
Bes-oxford Upholstery Ltd. and John and Cindy B.r HISffiPdl|JËtr BAYHAM
owners of Lots 23 and24 that front onto an unopened road
allowance at the north end of Elm St. in Vienna. These two lots
are on the west side of the allowance and are cunently land locked
without any access. Jerry and Vilma Barvinek are the legal
owners of lot 22which also fronts onto the unopened road
allowance, Elm St., but is on the east side of the allowance.
Together, we wish to have the road allowance closed, and we wish
to purchase the remaining land.
The Bes's wish to create and develop a single lot from the two
they own and their portion of the road allowance. Their portion of
the road allowance would be used as a laneway from Chestnut St.
to the remainder of their lot. From the beginning, they have looked
at the property as one lot and have no aspirations to develop 2 lots
at that location. The nature of the slopping land and the size of a
single lot allows itself to a better house lot where home layout can
be adjusted accordingly. We wish to place a house on an angle and
set it further into the lot where a flatter bacþard can be obtained.
This could not be done if there were two lots there as there are at
the present time. We understand that the lot frontage on Chestnut
St. would be only 33 feet, but the total square footage of the lot
would now be 23,813 feet, which is sizeable.
Jerry and Vilma Barvinek would like to use this extra land for
their rear yard. Their house is set close to the minimum rear yard
set back because their lot is zoned flood fringe. The Long Point
Conservation Authority mandated to them to set their house close
to the back of the lot because of the flood plane. This aÍea is the
highest area on their lot as the remainder slopes downward to
Edison St. and the Otter Creek. They have also recently built a
garage close to the road allowance. Allowing them an additional
33 feet of rear yard would be an asset to their property. The road
allowance is flat in nature, which would give them a nice back
yard.
Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 121 of 261
Mr. Goethels does not want a road built in his bacþard. He
likes the private aspect of the area. Mr. and Mrs. Barvinek also do
not want a street built so close to their garuge and home. I know
there are properties in Bayham and Vienna which have smaller
frontages and that newer bylaws have come into place since. I
think doing this would be an asset to Vienna because we could
then develop the lot. Lot prices in the village are not high enough
for us to recover the high cost of engineering and building 198 feet
of paved street in that area. This is a feasible alternative to
building a street, especially because this is a dead end area. Thank
you for your time and consideration.
Date.
Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 122 of 261
To Bayham Township Council
We, the undersigned, Mr. Jerry Barvinek and Mrs. Vilma
Barvinek, agree to have John Bes from Bes-oxford Upholstery ltd.
act on matters pertaining to the Elm St. road allowance directly
west of our Lot 22 in the village of Vienna. V/e wish the road
allowance to be closed and sold t
Itd.
Signed.
sisn d." ( L i, ,
Date.
Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 123 of 261
To Bayham Township Council
We, the undersigned, Art Goeth{s have no interest in purchasing the road allowance
which our lot, 22,ftonts on. The road allowance is due east of our lot and north of
chestnut st. We also find it acceptable, for Bes-Oxford Upholstery ltd. ( John and Cindy
Bes) and Jeny and Vilma Barvinek to purchase the Elm St. road allowance and use it for
their purposes. Thank you, Art Goetþls.
Staff Report PR2010-01 regarding Road Closure Application -
Elm Street Allowance. File: T09
Page 124 of 261
Detach ment Com mander' s
Report
ELGIN GROUP
Police Services Board
2OO9 Year End Report
"lE4ceffence in wfrøt we [o,
Integrity in wño we øre'
WønCoX
Inspector - (Detacfrffient Commnnler
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 125 of 261
Elgin County O.P.P.
42696 John\Mise Line
St Thomas, Ontario
N5P 3S9
Tel: (519) 631-2920
Fax: (519 631-2923
January 11,2010
MEMORANDUM
Elgin Group Police Services Board
450 Sunset Drive
St. Thomas, Ontario
NsR 641
Attention: Mr. Ghairman, and Police Service Board Members
I am pleased to present the Detachment Commanders 2009 Year End Report.
This report includes three sections:
General lnformation Update
Business Plan Commitments & lnitiatives
Financial Reports
Ryan Cox
lnspector
Detachment Commander
Elgin County OPP
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 126 of 261
Detachment Gommander's Preface
Elgin County OPP Detachment completed another successful year in 2009. Our success is a result of
the dedicated efforts of our officers and staff. Our success would not be possible without the strong
support of the Elgin Group Police Services Board, the municipal councils, our community policing
committees and the communities we serve.
Our people were called upon to perform many tasks.
In February we assisted the Municipality of Malahide with a peace time emergency when major
flooding occuned in Port Bruce. We also prepared to assist Central Elgin with flooding at Kettle Creek
in Port Stanley but the water subsided before causing a major issue.
In June our officers were called upon to police the Wheels and Wings Air show which was held at the
St. Thomas Airport. The air show was a huge success, however the high attendance caused major
traffic congestion that our officers were challenged to deal with. The congestion was a result of a rain
storm that left many of the fields, initially identified for parking, unusable.
ln my view, the highlight event of the year was the successful conclusion of the Bandido Outlaw
Motorcycle Club murder trial in October. This was a tremendous effort of all involved officers and
prosecutors.
The Olympic Torch Run came through Elgin County on December 22nd making a stop at Rodney. A
large crowd attended this historic event. Elgin officers with had the pleasure of conducting traffic and
crowd control.
On July 6th, Provincial Constables Al Hack and Lynn Neale were involved in a serious motor vehicle
collision when the police cruiser they were operating collided with a truck on Furnival Road in West
Elgin. Tragically Const Al Hack succumbed to his injuries. Constable Lynn Neale received serious
injuries from which she is still recovering.
3
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 127 of 261
At beginning of 2009, I thought the economic downturn would cause our incidents to increase
substantially, however the opposite occurred. The number of incidents investigated decreased by 861
from 1 1,797 in 2008 to 10,936 in 2009.
Grime
Break, Enter and Theft incidents decreased from 178 in 2008 to 155 in 2009. This is the lowest
number of reported break and enters in a single year since the inception of the Elgin County
Detachment. One notable increase is Domestic Violence incidents that increased from 223 in 2008'to
273 in 2009.
Traffic
Motor vehicle collisions decreased by 116, from 880 in 2008 to 764 in 2009. Fatal injury collisions
decreased by 2 going from 7 to 5. Animal related collisions, the majority of which were deer,
increased from 261 in 2008 to 275 in 2009. Elgin Officers issued 5,028 offence notices, the majority
for traffic violations.
Staffinq
The authorized complement of the Elgin County Detachment complement is unchanged.
Detachment Deployment Chart
Rank Number
lnsoector 1
Staff Seroeant 1
Sergeant 4
Provincial Constable 52
Part time Constable 3
Professional Assistant 4
Guards and Matrons 17
4
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 128 of 261
Auxiliarv Patrol Hours
The Detachment Auxiliary continued to be a strong support to our detachment throughout the year.
The unit was of great assistance at the Wheels and Wings Air Show in June.
The Detachment Auxiliary Unit's current complement has decreased to 11 members through attrition.
The unit will recruit an additional 4 members and increase its complement to15 when authorized.
Auxiliary Patrol Hours
Month 2008 2009
January 270 109
Februarv 272 113
Marcfr æ4 126
Aoril 240 136
Mav 312 200
June 301 384
Julv 351 363
Auoust 295 212
Seotemher 228 240
Odober 215 219
November 216 165
December 110 141
Year to Date 3114 2408
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 129 of 261
Business Plan lnitiatives and Gommitments
Traffic Manaqement Strateqv
In December 2009, I initiated a Traffic Management Strategy which will be utilized as a systematic tool
to continuously manage traffic enforcement throughout the year. The purpose of the strategy is to
reduce motor vehicle collisions, traffic complaints and increase police visibility. The strategy will focus
on traffic patrol and enforcement, R.l.D.E. programs and traffic complaints.
The main components of the strategy are:
o Directed patrols and increased enforcement during peak commuter hours on highways
where high percentages of motor vehicle collisions are occurring
. Utilization of the Speed Sign combined with enforcement
. Participation in OPP traffic initiatives such as R.l.D.E. and seat belt campaigns
. lncreased fotlow up investigation and enforcement at locations where reoccurring traffic
complaints originate.
Motor Vehicle Collisions
Motor Veh icle Gollisions Elg in Gounty 200812009
Property Damaqe Perænal lniury Fata ities Total Deer Collidons
Month 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009
January 77 85 13 I 0 1 89 95 24 21
February 73 48 10 I 0 0 81 57 24 13
March 56 u I 7 0 0 65 41 22 16
Rpril 52 43 11 9 1 0 53 52 17 16
May 45 53 12 12 0 1 59 66 23 17
June il 44 6 6 1 1 61 51 23 15
Juy 36 43 11 8 1 1 ß 51 7 11
Auqust 42 35 12 I 0 0 u M 11 7
Septenber 39 45 12 12 1 0 52 56 15 l9
October 69 73 14 6 0 0 83 81 38 45
lllor,embet 86 69 8 Ã 2 0 96 74 u u
98 85 12 10 1 'l 111 96 23 41
Total 727 657 130 102 7 5 837 7U 261 275
6
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 130 of 261
Festive RIDE Proqram
The detachment participated in its annual Festive Ride Program from November 26,2009 to January
2,2010. During this time the detachment conducted 111 individual RIDE programs and stopped in
excess of 18,000 vehicles. The Festive RIDE program was advertised through the media. One
impaired driver was apprehended and six people were issued 72 hour driver license suspensions. In
my view the Festive RIDE was a success as during this program only one alcohol related motor
vehicle collision occurred. Tragically the one that did occur was a fatality.
During this period officers were assigned to conduct at least one RIDE program every shift while on
regular duty. Three Paid Duty RIDE programs were conducted under the Provincial RIDE Grant. ln
addition, Paid Duty RIDE programs were funded by St. Thomas MADD Chapter, Steelway Building
Systems and the R-SAFES Committee.
General lncidents 2008 & 2009 Summarv
Month Elqin Grour¡ Area ProvincialArea Totals
2008 2009 2008 2009 2008 2009
January 657 788 149 179 806 967
February 666 638 192 122 858 760
March 591 601 149 106 740 707
April 730 676 16,4 104 894 780
May 820 771 181 127 I OO1 898
June 959 746 150 136 1 109 882
July 996 886 165 121 1161 1007
August 904 862 173 131 1077 993
septemþer 846 890 161 131 906 1021
October 783 8,43 149 112 932 955
November 683 748 164 119 847 867
December 694 750 133 242 827 892
Totals 9329 9199 I 930 I 630 11158 10729
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 131 of 261
Break and Enter lncidents 200812009
Actual Incidents lncidents Gleared
Month 2008 2009 2008 2009
January 14 12 2 2
Februarv 10 I 0 2
March 16 13 3 2
Aoril 16 12 1 o
Mav I 16 1 o
June 18 I o 2
Julv 17 16 3 2
Auqust 22 20 3 o
Seotember 22 14 1 3
October 12 14 1 2
November 13 13 1 3
December I I 3 o
Totals 178 155 l9 l8
The Elgin Crime Unit is responsible for all benchmark incidents in Elgin County and has an ongoing
liaison and interaction with the detachment membership.
The Elgin Crime Unit had gone through a dramatic change in personnel during 2008; however in 2009
the following developed and is currently in place:
o One Provincial Constable has been assigned to a full time property crimes position.
o One Provincial Constable has been seconded to assist in propefty crime offences and support
investigating criminal investigations.
. One Provincial Constable is assigned as a fulltime domestic violence investigator.
. Four Detective Constables investigate criminal investigations and provide assistance to
detachment personnel on complex criminal investigations.
o Note: One member assisted the witnesses in court preparation for the duration of the
Bandido trial proceeding. Another member was designated to assist in the Tori
STAFFORD homicide in Woodstock and returned to his full-time duties in October 2009.
. One Detective Constable dedicated to combating Controlled Drugs and Substances Act
offences.
I
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 132 of 261
Bandido Homicide lnvestiqation
o The Preliminary Hearing for the Bandido Homicide lnvestigation was held from January 9th,
2oo7 to May 1f , 2oo7 .
. On June 21st,2OO7 all eight parties were committed to trial.
o The jury selection was scheduled for Februa ry 23'd,2009.
. The trial was set for March 23d,2OOg. Elgin Crime Unit designated one member to assist the
witnesses in court preparation and the duration of the court process.
o Two Elgin Uniform Emergency Response Team (ERT) members were assigned to court
security detail for the entirety of the trial.
o ln October 2009, the 6 male parties were found guilty of murder. A total of 44 convictions of
first degree murder were registered along with 4 convictions of manslaughter. All 6 males
received the mandatory 25 year life sentence.
Sudden Deaths
ln 2009, the Elgin County Detachment conducted 36 Sudden Death lnvestigations. A sudden death is
generally referred to as any death that takes place outside of a hospital. All death investigations are
treated as a homicide until a police investigation proves otherwise. The Detective Sergeant assumes
control of the investigation and assigns investigators where appropriate, to ensure a thorough
investigation is completed.
Proceeds of Grime Investiqation
On Februa ry 26'h,2009, a 30 year old male party from London was stopped for speeding in
Southwold. During the car stop, the driver and owner of the vehicle was.acting very nervous. A
subsequent search of his vehicle revealed $14,200.00 currency stashed in different bundles inside the
vehicle. A Proceeds of Crime investigation was conducted. One London male was charged with fail
to comply with recognizance and possession of a controlled substance. A conviction was registered
and all monies were forfeited.
9
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 133 of 261
Child Pornoqraphic lnvestiqation
On Februa ry 26'h,2009, a 35 year old male party was stopped at a border crossing in Eastern Ontario.
As a result, the driver of the vehicle was in possession of child pornographic images that he was
exporting into the United States. As a result, Elgin Crime Unit was notified by USA border authorities
and a search warrant was executed at the suspect's Central Elgin residence. A total of 22,254
pornographic images were located on his seized computer. One 35 year old male has been charged
with exporting child pornography and possession of child pornography.
Assault Cause Bodilv Harm and Search Warrant lnvestiqation
On July 26th, 2009, the Elgin OPP officers and the Emergency Response Unit responded to a
residence in West Elgin where a 51 year old male had assaulted another 48 year old male. The victim
was assaulted with a rifle's gun butt and received death threats because of a "drug theft" from the
past. The victim was wrapped inside plastic and tied up. He was able to break free and eventually
contacted police. The victim sustained non-life threatening Ínjuries. A search warrant was conducted
on the residence by Elgin Crime Unit and Drug Enforcement Unit. Police located three unsafe loaded
firearms, ammunition and maríhuana plants growing on the property. The male was later arrested and
charged with 16 criminal code offences. The male received a jail sentence of 4.5 years incarceration
and a lifetime prohibition for firearms.
Human Skeleton Bones Investiqation
On December 8th, 209, the Elgin OPP Crime Unit was dispatched to a residence in Malahide Township
where human skeleton remains were uncovered by an excavator working in a nearby fìeld beside the
owner's residence. OPP ldentification Unit, Office of the Chief Coroner's Office and the Ministry of
Consumer and Commercial Relations of Toronto were contacted and assisted in this investigation.
The human remains were from a registered burial site back in the early 1840's. The headstones had
been moved by a previous landowner. An archeologist has been called in to excavate the land for
more human remains and a proper burial is to take place.
The onus is on the property landowner for the cost of the procedures and the property owner is bill for
the archaeologist costs as per the Cemetery Legislation Act.
10
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 134 of 261
Theft from Vehicle lnvestiqation
On November 3Oth, 2009, the Elgin OPP Crime Unit was conducting surveillance and follow-up on a
St. Thomas male youth involved in vehicle break-ins from the Southwold area. Male was presently in
possession of a stolen 2009 Dodge Charger vehicle from Southwold Township. The male youth was
arrested and charged. Approximately 28 vehicle break-in occurrences have been cleared for the
Southwold area. Police believe that this youth, along with another accomplice, were involved in these
thefts. Police are still continuing their investigation at this time for further leads.
Propertv Grimes Officer
A full-time Property Crimes Officer was put into place in February 2009. The Property Crimes Officer
will play a significant role in directing efforts in the area of concern of Elgin County residents. As well,
this officer will provide educational initiatives for the senior population of Elgin County.
A Property Crime initiative was conducted in 2OOg for the period May 11th to May 15th. The purpose of
the initiative is to establish a uniform presence to deter would-be criminals and to pafticipate in Results
Driven Policing goals, reducing thefts and break and enters, as well as promoting traffic safety through
enforcement. Elgin officers concentrated on areas within Elgin County Detachment area that have
been victimized by break, enters and thefts as well as using intelligence information and trends to
focus on areas of possible criminal activity.
Crime lnitiative Statistics
176
30
5
1
I
3
2
Vehicles were stopped and checked by police
Provincial Offence Notices issued
12 hour suspensions were issued
lmpaired Driver
R.l.D.E. programs conducted
Criminal Code charges
CDSA offences
11
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 135 of 261
The areas concentrated on realized a significant increase in police visibility. These types of
concentrated patrols have proven to be a deterrent to active criminals. The results proved substantial.
I am confident this tool will be effective in reducing crime in Elgin County.
Domestic Violence Incidents
ln Elgin County, 1 in every 4 women is physically or sexually assaulted in relationships of intimacy.
(Source: Violence Against Women Services Elgin).
ln 2009, Elgin County OPP detachment continued to treat Domestic Violence as a primary concern.
The detachment continues to assign a front line officer to coordinate domestic dispute investigations
and liaise with our community partners. This officer ensures that domestic violence incidents are fully
investigated in a manner that complies with the guidelines of the Provincial Domestic Violence
Protocol. This position is partially funded by the "Safer Community 1,000 Officers" grant of $35,000
annually.
Domestic violence occurrences continue to represent a high proportion of the criminal investigations
undertaken by members at the Elgin County Ontario Provincial Police. Statistics gathered for 2009
identified Elgin County OPP investigated2T3 domestic violence occurrences, resulting in 93 occasions
where 266 charges were laid (one person charged). The definition utilized for identifying such
occurrences states:
"Domestic violence is any use of physical or sexual force, actual or threatened, in an
intimate relationship, including emotional/ psychological abuse or harassing behavior.
Intimate relationships include fhose between the opposife-sex and same-sex partners.
These relationships vary in duration and legal formality, and include current and
former dating, common-law and married couples.
These crimes are often committed in a context where there is a pattern of assau/f
and/or controlling behaviour. This violence may include physical assault, and
emotional, psychological and sexual abuse. lt can include threats to harm children,
other famity members, pets and property. The violence rs used to intimidate, humiliate
or frighten victims, or to make them powerless. Domestic víolence may include a
single act of abuse. It may also include a number of acts that may appear minor or
trivial when viewed in isolation, but collectively form a pattern that amounts to abuse."
(Source: Policing Standards Manual (2000), guideline on Domestic Violence
Occurrences).
12
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 136 of 261
Domestic Occurrence Chart
The time necessary to investigate and complete the required documentation related to a domestic
violence incident is considerable. As a result of being dispatched to a domestic dispute, it is not
inconceivable for several members of a platoon to be unavailable for other calls for the rest of their
shift, depending on the extent of the investigation. To better understand the obligations of an
investigator, it is important to know that where a member of the OPP has reasonable grounds to
believe a criminal offence has occurred related to a domestic dispute occurrence, the suspect shallbe
arrested and charged appropriately.
The investigation normally includes a sworn and digitally and video recorded interview of the victim,
interviews with witnesses and the completion of various repofts and documents pertaining specifically
to domestic dispute occurrences, including a safety plan for the victim and the processing of the
charges against the suspect. A variety of charges can be pursued during a domestic violence
investigation, but by far the most commonly laid charge is assauft.
The following table summarizes the number of domestic violence occurrences investigated and
identifies the various charges laid by members of the Elgin County OPP. The information reflects
charges usually associated with domestic violence investigations.
150
100
13
E Total # of Occurences
I # of Occurences where
charges laid
! # of Occurences where
charges not laid
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 137 of 261
It is still apparent that domestic violence is considered a "private" or "family" matter. Statistics do not
specifically identify this issue, however there exists reluctance on the part of victims and witnesses to
come fonryard and report domestic violence. Many incidents of domestic violence still remain
unreported.
The vision of the OPP, "Safe Communities... a Secure Ontario" is reflected in the organizational
response to incidents of abuse and violence within the province. Each Detachment has a designated
Abuse lssues Coordinator. They receive specialized training in the areas of domestic/family violence,
child abuse, missing children, sexual assaults and crimes against seniors. (Source: Western Region
OPP - 2006 Business Plan).
The role of the Elgin County OPP Domestic Abuse Resource Officer requires that each incident of
domestic violence reported is thoroughly investigated and properly managed. During 2009, the
position remained of the utmost importance for Elgin County OPP.
In 2008 and 2009, Elgin County was faced with and continues to face an enormous economic
challenge that began with the closure of several automotive and manufacturing related industries.
Several thousand St. Thomas and Elgin County residents have found themselves unemployed with
limited immediate employment opportunities. Elgin County residents and local businesses are
beginning to experience the financial stressors as a result of this economic downturn. Families that
were initially affected by the layoffs are now seeing their Employment Insurance benefits coming to an
end, therefore adding additional stressors to Elgin County families. The downturn of the local
economy has increased the stress of our Elgin County families and therefore has increased the
pressures on the social resources within the county. Elgin County OPP remains committed to help
with the fight to end domestic violence. We will utilize all social agencies to combat domestic violence
occurrences which continue to be a primary concern to the Elgin County OPP and will remain an
investigative priority.
14
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 138 of 261
Occurrences:2004 2005 2006 2007 2008 2009
Total number of domestic dispute
occurrences
147 197 184 202 223 273
Number of occurrences where charges
laid
77 110 99 109 117 93
Number of occurrences where charges
not laid
70 87 85 93 106 180
Tvpe of Charses Laid:2004 2005 2006 2007 2008 2009
Assault 63 116 79 105 112 86
Assault w/ weapon or CBH 6 15 11 17 15 13
Aqoravated Assault 0 0 0 0 0 0
Sexual Assault (Domestic)1 5 3 6 6 l0
Sexual Assault w/ weaoon or CBH 3 0 0 1 1 0
Aqqravated Sexual Assault 0 0 0 0 0 0
Counselino to Commit Murder 0 0 0 0 0 0
Criminal Harassment 5 13 18 l5 10 14
Harassino Phone Calls 0 2 0 1 2 0
lntimidation 1 0 1 1 0 0
Chokino 0 1 2 5 1 1
Utter Threats 24 37 25 3l 26 24
Mischief 7 22 16 22 14 16
Theft 1 1 0 0 5 2
Break and Enter 0 1 4 3 3 0
Fail to Comolv with Recoqnizance 16 16 5 44 22 51
Breach Probation 13 18 9 20 I 't4
Fail to Comolv with Undertakino 0 0 4 0 I 4
Resist Arrest 1 2 1 1 3 0
Obstruct Police 0 1 0 'l 0 'l
Escaoe LawfulCustodv 0 0 0 0 0 0
Forcible Confinement 3 5 4 11 I 2
Cause Disturbance 1 0 1 0 0 0
Careless Use of Firearm 1 3 0 0 0 0
Unauthorized Storaoe of Firearm 0 0 0 0 0 1
Possess Firearm When Prohibited 0 62 0 0 13 0
Unauthorized Possession of a Firearm 1 15 0 I 0 18
Breach Firearms 0 23 0 7 0 0
Unlawfullv in a Dwellino 1 1 1 1 2 0
Controlled Druq and Substance Act 0 4 0 1 0 0
lmpaired Over 80 1
Public lntoxicance 1
Criminal Neolioence 1
Assault Police 2
Danqerous Ooeration 2
Point Firearm 1
Defamation 1
Total Number of Charqes:148 363 184 302 261 266
2004- 2009 Domestic Violence Enforcement Summarv
15
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 139 of 261
Communitv Druq Action Team
In June of 2009 a member of Elgin County Detachment was assigned as the Community Drug Action
Team (CDAT) officer. Each detachment including Brant, Middlesex, Oxford, Haldimand, and Nodolk
Counties has assigned one officer to the unit. The CDAT officer works at the detachment under the
direction of the Drug Enforcement Unit, which is part of the Organized Crime Enforcement Bureau.
The Detective Constable's primary role is the investigation of illegal drug activity and to assist in other
counties during drug investigations.
Elgin County has observed an increase in the use and abuse of prescription medication. Accidental
deaths due to use of opioid painkillers in Ontario have soared over the past couple of decades,
increasing dramatically after a new long-acting version of the drug oxycodone, sold as OxyContin.
The slow-release drug is intended for people in extreme pain, but addicts may crush the tablets and
snort them, or inject a liquid solution of the drug into their veins for an instant high like the one heroin
gives.
Opioids are strong analgesics (a.k.a. painkillers) which bind to receptors in the central nervous
system, decreasing perception of pain and increasing pain tolerance. Members of this class of drugs
include morphine, heroin, codeÍne, oxycodone and its slow-release cousin, OxyContin. Opioids on
their own can slow breathing to the point where a person slips into a coma when combined with
alcohol.
16
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 140 of 261
Srons and Sympfoms;
. Slow breathing (less than ten breaths a minute is really serious trouble)
. Small, pinpoint pupils
. Confusion
. Being tired, nodding off or passing out
. Dizziness
. Weakness
. Apathy (they don't care about anything)
. Cold and clammy skin
. Nausea
. Vomiting
. Seizures
Elgn County OPP and the Drug Enforcement Section would like to express the urgency to recognize
the increase in the abuse of prescription medication. Take the time to educate yourself along with
young children. Any questions or concerns, please contact Elgin County OPP, Heath Canada or your
local doctor.
This Detective Constable position is partially funded by the Safer Communities 1,000 Officer
Partnership Program.
17
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 141 of 261
Total number of Drug Occurrences 123
Drug search warrants 7
Persons charged / warrants 10
Controlled Drug and Substance Act
Charoes 101
Criminal Code charges 14
Value of Drugs seized $ 4,000,000.00
Value of seized property $ 500.00
Marihuana Eradication $ 3, 600,000.00
Weapons seized 6 Firearms
Assisting Warrants including Provincial
Projects
22
18
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 142 of 261
FINANCIAL REPORTS
The following tables are included:
o Municipal Contract Statistics - Hours of Service Table
o OPP Municipal Policing - Detachment Revenue Report
o 200812009 Provincial Ride Grants
. Criminal Records Checks Summary Report
Gontract Hours of Service 2009
Month Minimum Reouired Received Exceeded Overtime Hours
Jantrary 5121.O5 6254.75 1133.7 511.25
Februarv 5121.05 5260.25 139.2 608.25
March 5121.O5 5683.5 562.45 588.5
Aoril 5121.05 6084.25 963.2 609.75
Mav 5121.05 5941.52 820.47 814.5
June 5121.05 5733 611.95 679.25
Julv 5121.O5 5418 296.95 904.5
Auqust 5121.O5 5842.25 721.2 585
September 5121.05 5545.75 424.7 610.75
October 5121.O5 5878 445.7 510.75
November 5121.05 6600.5 1183.7 738.5
December 5121.05 6850.75 1445.2 539.75
Year to Date 61452.6 71092.52 8748.42 7700.75
19
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 143 of 261
OPP Municipal Policinq - Detachment Revenue Report
Month Total Revenues Collected
January $2,911.50
Februarv $2.976.25
March $4,154.00
Aoril $4,O23.7s
May $3,810.75
June $3,389.50
Julv $2.581.25
Auqust $4,456.50
September $3,889.02
October $4,180.89
November $2,683.25
December $2.210.75
Year To Date Total $41.267.41
20
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 144 of 261
2008/09 Provincial Ride Grant
To date $12,503 of the $14,000 grant has been utilized. The remaining funds will be utilized to conduct
a RIDE program in February during the evening of the annual Superbowl Sunday.
Month Dollars Spent Number of Rides Municipality
May $1,375.26 1 Bayham
June 0
July $1,675.50 1 West Elgin
August $3,351.00 2 Bayham
September 0 0
October $1,375.26 1 Floating
November $1 ,710.36 1 West End
December $3,015.90 2 West End/Central
January 0 0
February 1
Amount Allocated $14,006.16
Amount Spent $12,503.04
Total Remaining $1,503.12
21
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 145 of 261
Griminal Record Checks 2OO9
Jan Feb Mar Apr May Jun Jul Aug Sepl Oct Nov Dec Tota
Vulnerable
Screening 161 144 112 120 168 259 84 119 312 275 124 46 1924
Regular 14 26 38 50 23 37 32 44 60 11 20 15 370
Total 175 170 150 170 191 296 116 163 372 286 144 6t 2294
Summarv
A review of the statistics, serious crimes investigated and the major events we were called upon to
police illustrates the success of our detachment in 2009.
I am confident that 2010 will bring an increased workload with many new challenges. I trust you
found this report informational.
WønCoX
lnspector
Elgin County Detachment
22
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 146 of 261
Page I ofl
From : Jim Bundschuh fbundschuh@elgin-county. on. ca]
Sent: November 18,2009 5:10 PM
To: Joanne Groch; Ken Loveland; Scott Gawley; Sharon Larmour; Susan \Milson; Suzanna Mantel
Cc: Cox, Ryan (JUS)
Subject: Estimated 2010 Policing Costs
Attachments: estimated policing I O.pdf
Attached are the estimated policing costs for 2010 in the amount of $5,484,471 including the
inflationary cost increases associated with the negotiated 2010 salaries.
Two grants will once again be issued to the Group throughout the year; $30,000 for the Community
Policing Partnership Fund and $105,000 for the Safer Communities 1000 Police Officers program.
The breakdown to each member municipality should be as follows:
Municipalitv %o Share Estimated Policine Estimated Grants
Bayham 13.03%714.846 (r7.s961
Cenhal Elein 36.75%2.0t5-762 (49.618)
Dutton/Dunwich 8.71%47',7.862 nt-763\
Malahide t393%763.822 118.801)
Southwold Il.82o/o 648.484 (1s.962\
West Elein 15.75V"863.694 Q7.260)
Total l00o/o 5-484.471 1135.0001
Please do not hesitate to contact this office or Inspector Ryan Cox at 519-631-2920 if you require any
additional information.
Jim Bundschuh
Director of Financial Services
County of Elgin
(519) 631-1460 x 141
Cell: (519) 857-5100
t_ l
lEll
This email may contain confidential information. lf you are not one of the intended recipients, if you receive this
email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this
email and contact us immediately.
^Þ-! Please consider the environment before printing this e-mail
file://C:\Documents and Settings\brenda\Local Settings\Temporary lnternet Files\OLK43\0... 112612010
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 147 of 261
O.P.P. COSTING SUMMARY
Estimated Policing Costs for the period
January 01,2010 to December31,2010
Salaries and Benefits
Uniform Members
lnspector
Staff Sergeant-Detachment Commander. . . . . . . .
Elgin Group
Positions
Staff Sergeant. . . . .
Sergeant
Constables.
Part-TimeConstables. .... (Notel)
Total Uniform Salaries
Overtime .... Prov.Avg.
Contractual Payout (Vacation & Statutory Holidays )
ShiftPremiums....
Benefits (23.7o/o of Salaries; 17 .460/o Part-Time; 2% of Overtime) . . .
Total Uniform Salaries & Benefits
Givilian Members Positions $
Detachment Administrative Clerk 3.05 160,967
0.68 84,358
3.42 321,312
36.54 3,055,548
1.25 79,455
68,616
29.323
3,540,673
311,068
84,694
9,849
840,403
258,906
57,396
4,786,688
316,301
1,576
5,104,565
637,527
7,332
Communication Operators
Prisoner Guards / Expenses
Total Civilian Salaries
Benefits (25.00o/o of Salaries; 17 .460/o Part-Time)
Total Civilian Salaries & Benefìts
OSS Pay and Benefit Charge (Note 2)
Total Salaries & Benefits
Other Direct Operatino Expenses
Operational Support
RHQ Municipal Support
Vehicle Usage.
Telephone
OffìceSupplies.....
Accommodation . . .
Uniform & Equipment
Cleaning Contract
Mobile Radio Equipment Repairs & Maintenance. . . . . . . .
OfficeAutomation - Uniform.... (Note3)
Office Automation - Civilian
Administrative Vehicle (Notê 4)
Auxiliary Officers Per Diem (Note s)
Total Other Direct Operating Expenses
OSS ODOE Fee
27,187
58,353
308,3'10
41,764
11,604
5,865
30,831
32,716
23,919
80,843
4,038
10,597
1,500
2010 Total Estimated Actual Gross Policing Cost. . . 5,749,424
Provincialservlces lJsage . (264'953)
TOTAL ESTIMATED POLICING COST $ 5,9Q,,471
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 148 of 261
O.P.P. COSTING SUMMARY - Elgin Group
Estimated Policing Costs for the period
January 01, 2010 to December 31,2010
Notes:
1) Part-time Constables are classifled as casual parttime. They are included in the overtime and shift premium
calculations. They are not entitled to the Contractual payouts. They are entitled to certain benefits which are
calculated at 17.460/o of their salaries. Their positions are also taken into consideration for the calculation of other
direct operating expenses.
2) There is an Ontario Shared Services Pay and Benefit Charge for each of the (3) three constables with an effective
start date of January 1,2007 of $394 and the (1 ) one additional constable for 2008, that is calculated to create and
maintain the ministry payroll profile.
3) Office Automation - Uniform, includes the annual lease cost for one OPP standard computer of $1,043, for the
Administrative Sergeant position.
4) The Administrative vehicle has an annual cost of $10,597.
5) The Elgin Group Contract specifies five (5) auxiliary members, estimated @ $gOO ($1,500) for per diem expenses.
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 149 of 261
Page 150 of 261
2010 Elsin Countv Detachment
r rttrtr *ar"g"-a
Purpose
To develop aformalized system that will act as a tool to effectively manage and measure
traffic enforcement throughout the detachment area on a continuous basis. This system
will be utilized by all uniform officers. Many of the identified methods are alreadybeing
informally utilized.
Preamble
A detailed analysis was conducted on the 50 fatal motor vehicle collisions (MVC's) that
occurred in Elgin County Detachment area from January 2004 to December 2008. The
study revealed identifiable trends. The primary causes were speed to fast for conditions
50 %o and failing to yield 22Vo. Tenpercent involved alcohol. The collisions occurred
relatively evenly across the entire detachment area with the exception of West Elgin
which realized only four percent. The highest involved age group was 2l-40 years.
Thirty -seven of the fifty drivers were male. Forty -six percent occurred on county
roads. There was no particular day of the week or month of the year. On a positive note
statistically Elgin County roads have 45o/o fewer motor vehicle collisions than the
provincial average.
Goal
The goal of this strategy is to reduce fatal, personal injury and property damage motor
vehicle collisions. Reduce traffic complaints. Increase police visibility.
Method
The Detachment Manager is responsible for the administration of Traffic Management
Strategy.
Through statistical analysis of motor vehicle collisions, traffic complaints and
intelligence led policing concentrate traffic enforcement on highways identified as
problem areas utilizing Results Driven Policing methodology. Enforcement resources
will be directed to pinpointed problem areas.
The Detachment Support Manager will be responsible to conduct required analysis and
prepare statistical reports.
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 151 of 261
Officers have been instructed to direct an increased emphasis on traffic patrol and
enforcement.
Analysis
An analysis of 2008/09 motor vehicle collisions reveals that a high percentage continues
to occur on Elgin County roads. The predominant roads were those that act as
thoroughfares between the larger towns i.e., Tillsonburg, Aylmer, St. Thomas, London
and those that act as highway 401 access. This is a similar result realized in the extensive
2007 analysis that Elgin County and the province conducted.
Highway 401 is identified as high MVC road, 119 occurred in 2008 and 89 in2009.
Approximately 40%o of all trafñc complaints are generated from highway 401.
Radar and Traffic Patrol
o Sergeants will assign all uniform officers to radar equipped cruisers each shift
o Sergeants will ensure all their platoon members maintain radar certification
o Sergeants will ttllize directed patrols on highways identified with high MVC's
and traffic complaints. To enhance effectiveness patrols will be conducted at the
time of MVC's or complaints occulrence.
o Sergeants will assign directed patrols in villages and hamlets on regular basis as
they generate a high percentage of traffic complaints.
o Sergeants will direct all available platoon officers to conduct trafñc patrol at
specific locations during commuter hours on weekdays. Le. 'Weekdays (0630-
0830 and 1530-1730 hrs) ( Officers will be permitted to discontinue assigned
patrol when necessary to return to detachment to complete report writing and shift
conclusion requirønents to avoid overtime)
R.I.D.E. Program
o The Sergeant or OIC (officer in charge) will identiff specific locations where
R.I.D.E. programs are to be conducted programs. Each platoon to conduct one a
.
minimum of R.I.D.E. eachblock of shifts.
The Detachment Manager will identiff locations and set times for paid duty
R.I.D.E. grant programs. The majority of grant R.I.D.E. programs will be
conducted during the festive season, holiday weekends and at special events.
R.I.D.E. programs will focus on high visibility areas for educational purposes and
high incident areas to reduce incidents.
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 152 of 261
. A RMS incident will be generated for each R.I.D.E. program
Speed Sign
. The Support Manager will be responsible to manage the speed sign, track
utilization and follow up enforcement.
o To ensure maximum usage the Support Manager through consultation with the
Operations Manager, the Media Officer and the Dedicated Traffic Officer will
manage an implementation schedule
o Community Policing Committees and Road Departments will be encouraged to
utilize and schedule speed sign usage. A trained detachment officer will provide
necessary training.
o The dedicated traffic officer is responsible for placernent of the speed sign and
follow up enforcement. ERT and platoon officers re be utilized for support and
backfill.
. The speed sign will be placed each Monday at the scheduled location and set up
as applicable. On the following'Wednesday the traffic enforcement officer will
be run radar atthe assigned location while the sign is still operating. At the end of
day the sign will be moved to the next scheduled location. On the following
Friday the traffic officer will conduct radar at the location, while the speed sign is
still operating.
o The sign will be recharged when required and on weekends.
¡ Sergeants will provide officers for follow up radar patrol upon request of the
Support Manager.
o The speed sign implementation schedule and enforcement results will be provided
monthly to the Elgin Community Policing Committees, the Police Service Board
and the Media.
Traffìc Complaints
o The on duty NCO/OIC shall ensure that traffic complaints are assigned
appropriately (safety concerns and re-occurring complaints) to Detachment
Traffic, Zone and ERT officers for enforcernent and follow up.
o The DRU will continue to be utilized to send out warning letters'
o Member's responding to traffic complaints shall contact the complainant and
advise outcome (enforcement/patrols/etc) once occuffence is completed where
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 153 of 261
feasonable.
o Reoccurring speeding complaint locations will reported to the Support Manager
and identified for speed sign utilization.
o Platoon Supervisors will assign zone officers to conduct directed patrols at
reoccurring traffi c complaint locations.
. The Support Manager will provide monthly statistical report to the Detachment
Manager which will be reviewedbythe Detachment Commander.
. The report will be dispersed to the Detachment Membership, Police Service
Boa¡d and the Elgin Community Policing Committees.
Corporate Traffic Initiatives
o Corporate trafñc initiatives (i.e. seat belt campaign) will be included in the
detachment strategy.
o The Detachment Manager will be responsible for developing plans
. Specific goals willbe identified for each corporate initiative
o Each platoon's will be responsible to achieve 25o/o of the goal.
o A Festive RIDE schedule is posted for the platoons to follow
Motor Vehicle Collision Reduction through Environmental Design
o Trained MVC Reduction Through Environmental Design officers will be assigned
to conduct analysis at identified problem areas i.e. intersections
o Detachment Commander will follow up with municþalities or county offrcials
where highway and road signage defects are identified
o Motor vehicle collision reports will continue to be forwarded to the Elgin County
Road Engineer for analysis
Measures
o Monthly review of performance statistics sheet to measure participation
o Local DAR Stats will be utilized to track, RIDE, speed enforcement and directed
patrols
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 154 of 261
Accountability
o Platoon Sergeants will be held accountable for their platoons participation
o Platoon Sergeants will conduct monthly reviews with their platoon members
o Platoon Sergeants will report their platoons results to then Detachment Manager
monthly
o Results will be reviewed by the Detachment Commander
o Detachment members will be apprised of detachment statistical results through
monthly detachment communiqué.
Police Service Board and Community PoHcing Committee Reporting
o Statistical results will be provided to Community Policing Committees and the
Elgrn Group Police Services Board
o CommunityPolicing Committees and Police Service Board will be provided a
copy of the strateg¡ the speed sign schedule and enforcement results
Media
. The public will be apprised of collision and enforcement statistics through
monthly media releases.
o RIDE and traffic complaint statistics will be dispersed as previously outlined
o All media releases will contain an educational component.
Inspector R. B. Cox
Elgin County D etachment
Elgin County OPP correspondence regarding OPP 2009 Year
End Report, Estimates for 2010 OPP Billing, 2010 Traffic
Page 155 of 261
Page 156 of 261
ELGIN GROUP POLICE SERVICES BOARD
2O1O DRAFT BUDGET
ACCOUNT 2009
BUDGET
2009
PROJECTED
ACTUALS
TO DEC.31
2010
DRAFT
BUDGET
% INCREASE/
DECREASE TO
2OO9 BUDGET
HONORARIUM
TRAVEL
PROFESS¡ONAL DEVELOPMENT
ADMINISTRATIVE OVERHEAD (paper, faxes, phone,
advertising, OAPSB membership, insurance)
$9,200
$2,000
$14,000
$2,140
$9,200
$732
$7,699
$3,580
$9,200
$2,000
$14,000
$2,140
SUBTOTAL
PROJECTED SURPLUS FROM 2OO8
$27,340
($5.2551
921,210 $27,340
($6,130)
0.00
TOTAL BUDGET REQUISITION s22.085 s21,210 $21.210
RESERVE FOR CONTINGENCIES BALANCE $8,690
A/C #2980-000
BAYHAM
CENTRAL ELGIN
DUTTON/DUNWICH
MALAHIDE
SOUTHWOLD
WEST ELGIN
TOTAL
REQUISITION BY MUNICIPALITY
3-Year Average - beginning in 2008
(4-Year Average to begin at end of 2010)
13.034o/o
36.754%
8.713o/o
13.927o/o
11.824%
15.748o/o
2008 2009 2010
$4,024
$11,349
$2,690
$4,300
$3,651
$4,862
$2,879
$8,117
$1,924
$3,076
$2,611
$3.478
$2,765
$7,796
$1,848
$2,954
$2,508
s3 340
$30.876 $22.085 $21.210
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Page 158 of 261
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Bill Knifton, Chief Building Official
SUBJECT: Building Department Year End Report 2009
DATE: February 4,2010
FILE: P-10
NUMBER: P-2010-001
Purpose:
To advise Council of the Building Departments activities for the year 2009.
Staff Comments:
2009 was an active year for the Building Department. As was expected with the
economic turndown, it was a little slow at the beginning of the year. By June, Building permit
applications were steadily coming into the office. We issued permits right up to the middle of
December.
As usual, the residential sector was foremost in permit activity, with permits for new
homes totaling 35. There were 9 new farm buildings constructed, with 2 grainbin complexes and
one two storeybroiler barn. One of the grain bin projects had a construction value of 1.3 million.
The ICI (industrial, commercial, institutional) sector had a little activity in the year, with
most of the work being done by the municipality, with the Septage Receiving Station and the
new salt storage shed. In Port Burwell, one restaurant installed new washrooms. There wrIS no
ICI activity in Vienna. Straflordville Public School had a new boiler system installed and the
small church next door to the Public School has a small additionbeing constructed.
The attached chart shows the breakdown and comparison of permit fees received,
building construction values for 2009 and previous years. Although our fees were less in2009
than in 2008, the fees and permit volume for 2009 was better than most previous years. Of course
2005 was the record year when the wind turbine project was installed.
Staff Report P2010-001 regarding Building Department Year End
Report 2009. File: P10
Page 159 of 261
Buildins Permit Stats
Year No.Permits
Issued
No.
New
IIomes
No. New
FarmBuildinss
Permit
Fees
Construction
Value
2009 t36 35 9 s73,567 s9.076.348
2008 742 28 12 s76,992 s8.671.492
2007 119 30 5 $65,688 s6.218.091
2006 106 28 10 s67-959 s6.012.120
200s 180 30 t2 s134,146 $18.516.620
2004 133 2t l5 $40.r36 $8,240,677
StaffReport P-2010-001
Recommendation:
1. That staff report # P 2010-010 regarding the Building Department year end report for
2009 be received.
Respectfu lly submitted,Reviewed By,
Chief Building OffÌ'cial
Staff Report P2010-001 regarding Building Department Year End
Report 2009. File: P10
Page 160 of 261
2009.11.27 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 11412010
001647 't255475 oNTARTO LTD
879067 SAFEWSPOUT,SUPPLIES 1210812009 I 50.34 007820
ChequeAmount- 50.34
001645 ARNOLD KEITH UNDERHILL
oo2 oTTERS EDGE DRATN ALLOWANC 1il31/2009 I 240.00 007821
Cheque Amount - 24O.OO
OOOOTO ATKINSON, DAVIES INC
OO28/,æ ON SITETESTING 1210112009 I 574.88 007822
ChequeAmount- 574.88
OOOO75 AYLMEREXPRESS
00001500606 VoLUNTEERS, DOG TAGS, ZONIN' 12t31t2ñ9 I 427.77 007823
Cheque Amount -427.77
OOOO81 AYLMERTIRE
0000061149 REPAIRTIRE
0000061293 REPAIR REARTIRE
OOOO91 BARRY R. CARD
21201+29 LEGALSERVICES
0111412010 1:20PM
1213112009 I 832.86 007825
ChequeAmount- 832.86
OOOO97 BAYHAM HISTORICAL SOCIETY
F201ùO1 2010 MEMBERSHIP RENEWAL '1213112009 I 50.00 007826
ChequeAmount- 50.00
OO'1471 BLUEWAVE ENERGY
40923373258688 TELLUS OtL, DRUM DEPOSTT 1212912009 I 767.70 007827
Cheque Amount - 767.70
001646 BOB HEIMBUCH
oo2 oTTERS EDGE DRATN ALLOWANC 12t31t2009 I 20.00 007828
Cheque Amount- 20.00
OOO141 CAIN'S AUTO SALES & SERVICE
7264 LOF 1211012009 I 51.92 007829
7269 REPLACE HEAD LIGHT 1A1012009 I 19.75 007829
7291 REpAtR REAR T|RE, REPLACE TIR 1211412009 I 480.25 007829
7333 LOF 1212112009 I 44.02 007829
1A2/2009 I 186.92 007824
1212912009 I 239.34 007824
Cheque Amount - 426.26
ChequeAmount- 595.94
sEprAGE RECE|V|NG STATION 1212412009 I 4,695.20 007830
EAST P|ER REMEDIATION 1213012009 I 1,287.O4 007830
WATER SYSTEM RENEWAL 1213012009 I 1,387.58 007830
000220 oJDL
549'l
5499
5507
lnvoice
Payee Number
lnvoice Cheque Gheque
Date Type Amount Number
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 161 of 261
lnvoice
Payee Number
lnvoice
Date Type
Gheque
Amount
Cheque
Number
Cheque Amount - 7,369.82
000218 cuPELocAL35
Dec'09 remit UNION DUES 12t3'U2009 I 373.8't 007831
ChequeAmount- 373.81
OOO229 DANCE SEWER CLEANING INC
11149 EMERGENCYCALL-PUMPSTATT( 1A09t2009 I 220.50 007832
11153 CLEAN L|FT STATTONS 12t2A2009 I 661.50 007832
ChequeAmount- 882.00
@1227 FUTURE TRANSFER CO. INC.
90018 GEOMELT S30 12rt0/2009 I 2.062.86 007833
Cheque Amount - 2,062.86
000367 GENERAL CHEMICAL
90293858 LIQUID ALUM
001258 HENNESSY GIBSON HOGAN
12t29t2009 I 553.23 007834
Cheque Amount - 553.23
2009.11.27 6.3 9050
52256 LEGALSERVICES
52270 LEGALSERVICES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster - 0111412010
0111412010 1:20PM
12t30t2009 I 267.27 007835
1213012009 I 189.04 007835
Cheque Amount - 456.31
001328 H|-TECH CONTROLS (LONDON)
10409 CABLE TRANSMTTTER |NSTALI-AT| 12t2A2009 I 1,576.58 007836
Cheque Amount - 1,576.58
OOO991 HORVATH AUTO PARTS
196963 GLOVES 12t2112009 I 50.82 007837
1212A2009 I 180.80 007837
12/2U2009 I 9.61 007837
Cheque Amount - 24'1.23
OOO427 HYDRO ONE NETWORKS INC
93970-20342 Dec UTILITIES - V.C.C. 12l31l2ÙOg I 't ,343.79 007838
Dec 0118'1 - 23005 UTILITIES - INTERP CENTRE 1213112009 I 46.81 007838
Dec 12650 - 91004 UTILITIES - PUMP#8 1213112009 I 101.06 007838
Dec 18850 - 12458 UTILITIES - PB LIBRARY 1A3U20O9 I 126.36 007838
Dec 18971 -44027 UTILITIES - METER CHAMBER lA31POOg I 38.86 007838
Dec 18971 - 52001 UTILITIES - BOOSTER PUMP 1A3U2OO9 I 79.74 007838
Dec25250 -'12302 UTILITIES - OPP OFFICE 12l31l2$Og I 46.38 007838
Dec 28799 - 40004 UTILITIES - PUMP#1 'l2l31l200g I 236.23 007838
Dec43850 -'12451 UTILITIES - PB CENTENNIAL PARK 1A312OO9 I 74.03 007838
Dec 50250 - 12458 UTILITIES - MARINE MUSEUM 1213112009 I 81.32 007838
Dec 56450-12330 UTILITIES - BOAT LAUNCH 12l31l2ÙOg I 10.86 007838
196983
'196993
I.AMP
BULB
Page 2
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 162 of 261
2009.11.27 6.3 9050 0111412010 1:20PM
lnvoice Cheque Cheque
Date Type Amount Number
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 11412010
Dec75250 - 12272
DecBT770 -20012
Dec93850 -12278
Dec 93850 - 91019
000217 TB|GROUP
220990
OOO454 JAMMIE UNDERHILL
002
UTILITIES - PB LIGHTHOUSE
UTILITIES. EDISON
UTILITIES. PB FIREHALL
UTILITIES - PUMP#7
12/3112009
1?/3112æ9
12t31t2009
1A31/2009
47.93 007838
74.82 007838
145.31 007838
236.23 007838
Cheque Amount -
CONSULTING FEES 1?/21/2009 I
Cheque Amount -
OTTERSEDGEDRAINALLOWANC 1A31/2009 I
5,518.62
5't0.00
2,689.73
5,518.62 007839
007844
007846
007840
Cheque Amount -
OOO498 KEN SPROUL
4493 SNOWPLOWNG 12t3112009 I
Cheque Amount -
OOOSIO KLASSEN AUTO PARTS
145257 LIGHTER 12t15t2009
1iJ1612009145370 FUELTREATMENTQUART
Cheque Amount -
OOO513 KOOLEN ELECTRIC
15209 EMERGENCY CALL. PUMP STATI( 1A27/200,9 I
Cheque Amount -
OOO517 KROWN RUSTCONTROL
5615 POWER KLEEN SOAP 12t2412009 I
Cheque Amount -
OOO235 LIPPERT & WRIGHT FUELS LTD.
5't0.00
1,888.95 0078r'.1
1,888.95
3.77 0078r'.2
11.21 0078/.2
14.98
390.60 0078r'.3
390.60
66.67
7404578
81504
81505
81506
82729
83068
83069
83070
86049
8605r
REG GAS
ULS DIESEL
DIESEL DYED ULSD
REG GAS
DIESEL DYED ULSD
DIESEL DYED ULSD
REG GAS
ULS DIESEL
ULS DIESEL
REG GAS
12t02t2009
1?J1U2009
1211012009
1?J1U2009
1?/1512009
1211512009
1?,15t2009
12t1512009
12t30t2009
12t30t2009
I
I
I
I
I
I
I
I
I
I
66.67
1,156.81 007845
1,543.43 007845
351.30 007845
1,155.36 007845
251.72 007845
292.23 007845
635.84 007845
713.44 0078ø.5
I,896.09 007845
1,049.82 007M5
OOO573 MARC'S GAS BAR & VARIETY
Cheque Amount -9,046.04
3s.8511HARDWARE12tO412009 I
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 163 of 261
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.11.27 6.3 9050
220026
7490
7494
7496
7507
7514
COUPLING
TAP
BULB
DRILL BIT
DOUBLE CUT KEY
ELBOWS, ADAPTERS
ChequeAmount- 35.85
OOO6IO MINISTER OF FINANCE
certificate CERTIFICATION RENEWAL 1l3llmÙg I 115.00 0078/.7
Cheque Amount - 115.00
000647 NORFOLK DISPOSAL SERVICES
126241 GARBAGE D|SPOSAL 12t31t2009 I 36,763.54 007848
Cheque Amount- 36,763.54
000657 OMEC'A CONTRACTORS
45709{3 PORT BURWELL WATER RENEWA 12t30t2009 I 188,696.27 007849
Cheque Amount - 188,696.27
000658 oMERS
04100 Dec'09 DECEMBER'09 REMIT
OOI484 PELMOREX MEDIA INC.
1A31POO9 I 15,694.92 007850
109185 WEATHER FORECAST 1213112009 I 315.00 007851
ChequeAmount- 315.00
00.1251 PK CONSTRUCTION INC
Payment Cert#l SEPTAGE RECEIVING 12l31l2ÛOg I 23,755.01 007852
Cheque Amount - 23,755.0'l
OOO7IO PORT BURWELL HOME HARDWARE
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111412010
0'111412010 1:20PM
Cheque Amount - 15,694.92
12t15t2009 I 4.17 007853
1AO5t2009 I 4.51 007853
Plo'noog I 2.25 007853
't2t0712009 I 3.94 007853
1211112009 I 3.38 007853
1211712009 I 17.79 007853
ChequeAmount- 36.04
OOO727 PUROLATOR COURIER LTD
407257694 COURTER SERVTCE 1A31/2009 I 67.00 007854
Cheque Amount -67.00
000806 SGSCANADAINC
10396907 t-AB FEES 12t26t2009 I 562.80 007855
Cheque Amciunt - 562.80
OOO8I4 SIFTO CANADA INC
72171894 BULK HTGHWAY COARSE 12t30t2009 I 2,7U.52 007856
OOO827 SOUTHWESTERN FIRE PROTECTION
Cheque Amount - 2,7U.52
Page 4
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 164 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 Í1412010
0'111412010 1:20PM
lnvoice
Payee Number
lnvoice , Cheque Cheque
Date Type Amount Number
1923
1926
42935601 18
4293630030
001418 TELUS
015894762018
0000't 8'1794
000018't829
00001 8t 886
ANNUAL INSPECTION
ANNUAL INSPECTIONS
1013012009
1013012009
118.65 007857
213.68 007857
OOO832 SPRIETASSOCIATES
OS{728 BLACK BRIDGE FORCEMAIN
001482 SUN MEDIA CORPORATION
x11255341 PUBLIC WORKS AD
OOO874 TEAM TRUCKCENTRES
Cheque Amount -
12t31t2009 r
Cheque Amount -
1212312009 I
Cheque Amount -
NOZZLES 12J2?/2009
SEAL RINGS. HPFD AND DAMPER 1A29I2OO9
Cheque Amount -
5,9'16.65
183.08
332.33
5,916.65 007858
007859
007863
183.08
26.30 æ7860
108.10 007860
0'15894762018'
DOLLAR POOLSAVINGS
I.ATE PAYMENT CHARGE
015894762U42005876 CELL PHONE - P GROENEVELD
015894.762018V617't156 CELL PHONE - G LEMAY
015894762018/6177656 CELL PHONE -A SWAI.¡CE
015894762018t/6365709 CELL PHONE - PB FTREDEPT
015894762018/6365787 CELL PHONE - RAODS DEPT 1
015894762018I/6366178 CELL PHONE - STRAF FIRE DEPT
01589476201U6366I98 CELL PHONE - E BRADFIELD
01589476201&6366368 CELL PHONE - E ROLOSON
0't5894762018/6369464 CELL PHONE - K KRUGER
015894762018/6689955 CELL PHONE - B BUTLER
015894762018/9021249 CELL PHONE - ROADS DEPT 2
1427/2009
1212712009
1212712009
12t27t2009
1212712009
1U2712009
't2t27t2009
12t27t2009
1212712009
1212712009
1212712009
12t2712009
12t27t2009
1U.40
-162.45 007861
14.63 007861
103.90 007861
45.48 007861
77.51 00786'l
44.86 007861
45.77 007861
44.86 007861
212.47 007861
114.50 007861
48.59 007861
il.41 007861
44.86 007861
c
I
I
I
I
I
I
I
I
I
I
I
I
OOO913 TOWNSHIP OF MAI.AHIDE
09-029 SEPT-OCTWATER20o9
OOO932 UNDERHILL FARM SUPPLY LTD
213505 PARTS
OOO957 VOTH SALES & SERVICE LTD
0000181777 CLAMP
Cheque Amount -
12t31t2009 I
689.39
41,706.82 007862
Cheque Amount -
1212312009 I
41,706.82
15.19
BRAKE CHAMBER
ADAPTOR, CLAMPS, EXHAUST PIF
BULBS
Cheque i\mount -15.'19
18.28 007864
90.39 007864
87.88 007864
20.34 0078M
12t04t2009
1210712009
12111t2009
12t2212009
I
I
I
I
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 165 of 261
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.1't.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111412010
0111412010 1:20PM
0000181899 ADJUSTCLUTCH
0000181915 HYDRAULTC OrL
OOOO,I8I93I SOLENOID STARTER
000018't935 LABOUR FORTR#3
0000181946 WASHER FLUID
000986 WORKPI.ACE SAFEW& INSURANCE
1625314 Dec'09 DECEMBER'09 REMIT
1212912009 I 236.45 007864
12t29t2009 a æ.40 0078il
12t29t2009 r 56.49 007864
1A29t2009 I 2,088.67 0078@l
1213012009 I 15.82 007864.
Cheque Amount - 4,462.50
1A12/2009 I 1,757-17 007865
Cheque Amount - 1,757-17
Cheque Run Total - 361,651 .06
0000181917 ANNUAL SAFETY & SERVICE 1A29t2009 I 1,7U.18 007864
Page 6
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 166 of 261
lnvoice
Payee Number
lnvoice
Date Type
Cheque
Amount
Cheque
Number
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 11412010
0111412010 3:30PM
000001 DPoc
001 2010 POSTAGE o'U14t2010 I 2,100.00 007866
Cheque Amount - 2,100.00
OOO3O1 ELGIN.ST.THOMASMUNICIPAL
2010 dues 2010 DUES 0111312010 I 50.00 007867
Cheque Amount - 50.00
OO0/'27 HYDRO ONE NETWORKS INC
Jan 00240 - 14793 UTILITIES - GARAGE 0110812010 I 749.87 007868
Jan 06571 - 44066 UTILITIES - METER CHAMBER O1lO5l2O10 I 42.æ 007868
Jan 35795 - 43000 UTILITIES - PUMP#6 O1lO6l2O'tO I 685.65 007868
Jan 62760 - 43000 UTILITIES - E.C.C. O1lO5l2O10 I 140.ô4 007868
Jan62770 -20225 UTILITIES -VIENNA MEM PARK 0110612010 I 366.91 007868
Cheque Amount - 1,985.73
000635 NEOPOST CANADA LIMITED
t1733675 CANADAPOSTRATECHANGE 0110112010 I 197.75 007869
Cheque Amount - 197.75
001543 OTTER VALLEY CHAMBER OF COMMERCE
2010 membership 2010 MEMBERSHIP O1lO1l2O1O I 70.00 007870
Cheque Amount - 70.00
OOO743 RBCROYALBANK
4516050000954101 Jan INTEREST O1IOU2O1O I 6.78 007871
Cheque Amount - 6.78
OOO814 SIFTO CANADA INC
72172690 COARSE BULK H|GHWAY 01t0612010 I 10,335.30 007872
72173506 BULK COARSE HIGHWAY 0110712010 I 5,279.68 007872
ChequeAmount- 15,614.98
OOO874 TEAMTRUCKCENTRES
4200040073 MOTOR BLOWER 0110412010 I 142.96 007873
4200070007 MARKER LAMP SWTCH 0110712010 I 62.21 007873
A200070014 FUELFILTERS 0110712010 I 325.85 007873
A200070104 F-TANK 24" 01107/2010 I 726.40 007873
ChequeAmount- 1,257.42
000969 WESTBURNE RUDDY ONTARIO
0110512010 I 13.43 007874
Cheque Amount -13.43
3179928 BULBS
Cheque Run Total - 21,296.09
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 167 of 261
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque
Amount
Cheque
Number
2009:11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01121 12010
01f21l2010 3:34PM
000009 8/.3002 oNTARto tNc
1O4O HAULING SAND 0110812010 I 3.233.16 007875
Cheque Amount - 3,233.16
001648 ABC FLOOR SANDING AND REFINISHING
220 SAND & REF|N|SH FLOOR - S.C.C. 01t1312010 I 9,975.00 007876
Cheque Amount - 9,975.00
OOOO31 ADT SECURITYSERVICES CANADA
41078305 AI-ARM SYSTEM - S.C.C. 0112112010 I 215.25 007877
Cheque Amount - 215.25
OOOO52 AMTELECOM COMMUNICATIONS
00ô0257907Jan10 INTERNET - OFFICE 0110112010 I 85.00 007878
0060341982Jan10 INTERNET - EDISON 0110í2010 I 48.25 007878
0060408229Jan10 INTERNET - MARINE MUSEUM O1lO1l201O I 48.25 007878
0060493387Jan10 INTERNET - GARAGE O',lt}1t2010 ì ZA.SO 007878
5198665521Jan10 MONTHLYTELEPHONE O1lO1l2O1O t 1,223.39 007878
Cheque Amount - 1,433.'19
001337 AROUND ABOUT BAYHAM
winter ad AD - WINTER WEATHER 0110512010 I 31.50 007879
ChequeAmount- 31.50
OOOOTO ATKINSON, DAVIES INC
0028461 PCP UPGRADES 1UO112009 I 861.00 007880
ChequeAmount- 861.00
001622 BELL CONFERENCING INC.
105578501 CONFERENCE CHARGES 0111112010 I 238.66 007881
ChequeAmount- 238.66
OOO114 BOBBUTLER
bayham bucks REIMBURSE BAYHAM BUCKS 0112112010 I 50.00 007882
Cheque Amount- 50.00
001271 BRENDAGÍBBONS
Sept-Dec MAP MAP PROGRAM REGISTRATION 12l31l2ÙOg I 330.75 007883
Cheque Amount -330.75
000160 CANON CANADA INC.
6375124 METER BILLING
000171 cBsc oAP|TAL tNc
310531I COPIERRENTAL
507.61
0111112010 I 1,294.98 007885
0110712010 I 507.61 007884
Cheque Amount -
Cheque Amount - 1,294.98
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 168 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM 0'112112010 3:34PM
Accounts Payable
Royal Bank
Cheque Register - 01 121 12010
lnvoice
Payee Number
lnvoice Cheque Gheque
Date Tyæ Amount Number
000220 CJDL
5575 CONSULTING FEES 12t31t2009 I 1,885.28 007886
Cheque Amount - 1,885.28
OOO195 CLIFF EVANITSKI
meetings - mileage MILEAGE FOR'09 MTGS 1213112009 I 234.00 007887
Cheque Arnount -2U.OO
OOOIOO CORPORATE EXPRESS
24159396 DAILY DIARIES
241æ445 DAILY DIARY
ChequeAmount- 96.38
000212 couNwoF ELGIN
cNooooo0149 APR-SEPT POLICING 1A31¡2009 C -10,000.97 007889
tN0oo0l9837 SEWAGE FORCEMATN RECONSTR 1213112009 I 46,058.50 007889
tNoo0o19838 JANUARY pOLtCE SERMCES O1!OU2010 I 59,570.50 007889
Cheque Amount - 95,628.03
001610 CPCS TRANSCOM LIMITED
0921&2 reúsed FEASIBILITY AND IMPACT STUDY 01/08/2010 I 50,775.65 007890
Cheque Amount - 50,775.65
001432 CULLIGAN
41033350515 UNITRENTAL o'U012:010 I 26.20 007891
Cheque Amount - 26.20
001329 DAVIDSON GENERAL REPAIR
084177 SERVICE CALL, REPAIR 0110812010 I 339.59 007892
ou179 REPLACE BATTERY 0111112010 I 189.73 007892
Cheque Arnount - 529.32
OOO25O DEL-BAC SALES LIMITED
205437 PULLTOWELS -CREDIT 11106/2009 c -37.12 007893
205566 SUPPLIES 1111112009 I 304.71 007893
207322 SUPPLIES 0il1a2010 I 773.04 007893
Cheque Amount - 1,040.63
00028/- EDRoLosoN
bayham bucks REIMBURSE BAYHAM BUCKS 1213112009 I 150.00 007894
Cheque Amount- 150.00
OOO299 ELGIN PURE WATER
0000,t55369 MONTHLY RENTAL 0110112010 I 106.58 007895
Cheque Amount - '106.58
OOO322 EVANS UTILITY
0000135665 COUPLINGS, WATERMAIN 2" 0111112010 I 376.64 007896
011c/'12010 I 63.62 007888
oilMnoß I 32.76 007888
Page 2
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 169 of 261
2009j1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112112010
O121nU0 3:34PM
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
ChequeAmount- 376.64
001227 FUTURE TRANSFER CO INC.
34279 CI-AMPS, HOSE, COUPLERS 1213112009 I 1,249.80 007897
Cheque Amount - 1,249.80
OOO357 G& K SERVICES CANADA INC
151850'1012 SHOP TOWELS. FLOOR MATS 01t07t2010 I 182.08 007898
ChequeAmount- 182.08
OOO991 HORVATH AUTO PARTS
197163 LIGHTS, GREASE, TAPE, TIE WRAI 01/05/2010 I 253.8'1 007899
197164 LTGHTS O'UO5|2010 I 32.21 007899
1972il \nNYL LETTERING 0',110712010 I 18.08 007899
Cheque Amount- 304.10
OO0/.27 HYDRO ONE NETWORKS INC
Jan 0&f6GO8880 UTILITIES - STRAF LIBRARY O1l11l2O1O I 176.U 007900
Jan 1266G62007 UTILITIES - MED BLDG O'll11l2O1O I 86.06 007900
Jan 1577358016 UTILITIES - PUMP#S O1l11l2O1O I 396.70 007900
Jan 25260{9578 UTILITIES - OFFICE 0111112010 I 396.70 007900
Jan 5399&93004 UTILITIES - PUMP#,I 0111212010 I 50.78 007900
Jan 6886GO80'15 UTILITIES - STRAF FIRE O1l11l2O1O I 2U.50 007900
Jan 73394-8'1003 UTILITIES - PUMP#3 0111U2010 I 69.17 007900
Jan 8659G.87008 UTILITIES - PUMP#2 O1l11l2O1O I 222.86 007900
Jan 87640-15034 UTILITIES - S.C.C. O1l11l2O'lO I 1,599.87 007900
Cheque Amount - 3,283.28
001362 ICOMPASS TECHNOLOGIES
10185 SERVICE AGREEMENT 0110312010 I 4,200.00 007901
Cheque Amount - 4,200.00
OOO5Ol KEVIN BRADFIELD
boots - reimburse WORKBOOTS
reimburse COVERALLS
OOO5IO KLASSEN AUTO PARTS
14e,l89 SEALS
Cheque Amount - 256.50
0110712010 I 11.42 007903
Cheque Amount -11.42
OOO513 KOOLEN ELECTRIC
15274
15297
15299
I 5301
o'U1312010 I 200.00 007902
0111812010 I 56.50 007902
RECEPTACLES - LTGHTHOUSE 0111212010 I 438.46 007904
FTREHALL - REP|-ACE S|GN LAMPS 1213012009 I 88.16 007904
STRAF LIBRARY. REPIáCE BALU 12I3OI2OO9 I 96.95 OO79O4
STREETLIGHTS - STRAFF 1213012009 I 899.16 007904
Page 3
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 170 of 261
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.11.27 6.3 9050
15302
15303
1 5304
15305
15306
15307
15308
15309
15310
15311
15313
15314
15315
15316
15324
15325
1001 19
000569 M & LSUPPLY
00001 16304
00001 1 631 0
000616 MORSE ELECTRIC
5'188
STREETLIGHTS. VIENNA
STREETLIGHTS - PORT BURWELL
STREETLIGHT - VIENNA
STREETLIGHTS - PORT BURWELL
STREETLIGHTS - EDEN
INSTALL XMAS DECORATIONS
STREETLIGHTS. EDEN
STREETLIGHTS - CORINTH
CHRISTMAS DECORATIONS
STREETLIGHTS . PORT BURWELL
STREETLIGHTS - VIENNA
STREETLIGHTS - STRAF
STREETLIGHTS - CORINTH
STREETLIGHTS - EDEN
GENERATOR TRANSFER SWTCH
LOAD STUDY
191.4 00790¿1
1,692.23 007904
't90.58 007904
416.93 007904
236.25 007904
708.75 007904
2,M2.46 007904
236.24 007904
472.50 007904
586.74 007904
191.48 007904
192.26 007904
198.91 007904
185.40 007904
15,750.00 007904
1,890.00 007904
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0112112010
1?/3012009
12t30t2009
't2t30t2009
12130t2009
1A3012009
1213012009
01t1512010
01t15t2010
0111512010
oil1512010
o'v1512010
01l't5120'lo
0111512010
o'v15t2010
etoa2009
12t0812009
0112112010 3:34PM
I
I
I
I
I
I
I
I
-l
I
I
I
I
I
I
I
OOO518 K\,VIK KOPY PRINTING
24952 COPYPAPER
000526 I.AEMERS TRUCKING LTD
Dec09 plowing SNOWPLOWNG
001316 LONDON EMPLOYEE
Jan678509 CONSULTATIONS
000560 LOVERS ATWORK OFFICE FURNITURE
Cheque Amount -
o1to7t2010 I
27,1M.94
254.20 007905
007906
007907
007908
007909
007909
0079't1
Cheque Amount -
't2t3112009 I
254.20
1,638.00
Cheque Amount -'t,638.00
307.1312t15t2009 r
Cheque Amount -
CHAIRS, TABLES, LEG CAPS 01t19t2010 I
Gheque Amount -
307.13
191.54
FIáSHLIGHTS
LOW LEVEL STRAINER
01t07120'lo
12t2912009
191.il
250.35
559.3s
Cheque Amount -
01t07t2010 I
809.70
200.59 007910INSTALL RECEPTACLE
001481 MUNICIPAL EMPLOYER PENSION
Cheque Amount -200.59
126.13OOO473 MUNICIPAL CONTRIBUTION o1to6t2010 r
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 171 of 261
lnvoice
Date Type
Cheque Cheque
Amount Number
2009j1.27 6.3 S50
Cheque Amount - 126.13
000662 oNTARTO ASSOCTATTON OF
44738 JOB POSTING FOR FIRE CHIEF 0il0v2010 I 31s.00 007912
ChequeAmount- 315.00
001323 PBS BUSINESS SYSTEMS
102218 TAXBILLS Oil0A2010 I 261.03 007913
102276 WINDOW EN\ÆLOPES 011'1512010 I 926.60 007913
ChequeAmount- 1,187.63
OOO7O4 PETERSPLUMBING
823 S.C.C. - REPAIR TOILETS O1lMl2010 I 157.50 007914
ChequeAmount- 157.50
OOO716 PRAXAIR DISTRIBUTION
0822248/. CYLINDERS 1A31/2009 I 25.79 0079',15
Cheque Amount - 25.79
OOO727 PUROLATOR COURIER LTD
407313036 COURIER SERVICE 0110812010 I 22.05 007916
Cheque Amount - 22.05
000660 RELIANCE HOME COMFO
Jan00663103047210'18 COMM RENTAL EQUIP - E.C.C. O1\A2Oß I 28.88 007917
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112'112010
0112112010 3:34PM
001532 RELISH ELGIN
VG,18
Cheque Amount- 28.88
FULL PAGE AD - VISITORS GUIDE 0'111512010 I 1,047.38 007918
ChequeAmount- 1,047.38
OOO814 SIFTO CANADA INC
72173895 BULK HIGHWAY COARSE 0110812010 I 2,656.66 007919
72174317 BULKCOARSE HIGHWAY 0111112010 I 2,629.08 0079'.19
72174668 BULK HIGHWAY COARSE 0111212010 I 5,447.92 007919
Cheque Amount - 10,733.66
OOO829 SPECTRUM COMMUNICATIONS LTD
0000506474 ANSWERING SERVICE 0111512010 I U.70 007920
000506204 oVERCALLS, HOLIDAY FEE - XMAI 011',1512010 I 50.32 007920
Cheque Amount - 135.02
OOO831 SPORTSWOOD PRINTING
102æ VEHTCLE tNSpECTtON BOOKLET 01t14t2010 I 406.80 007921
ChequeAmount- 406.80
OOO832 SPRIETASSOCIATES
09-0726 SMIrH DRAIN - BRANCH 7 1213112009 I 8,883.00 007922
Page 5
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 172 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 121 12010
0112112010 3:34PM
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Tyæ Amount Number
Gheque Amount - 8,883.00
000870 TBsc
272',1
2723
2724
2725
Cheque Amount -367.25
OOIOIO TOURISM LONDON
5265 2O1O MEMBERSHIP 01t0u2010 I 105.æ 007924
Cheque Amount - 105.00
OOO913 TOWNSHIP OF MALAHIDE
09032 WATER RENEWAL PROJECT - DE( 1A31t2009 I 1,174.U 007925
Cheque Amount- 1,174.U
OOO919 TRENCHLESS UTILIry EQUIPMENT
registration CABLE & PIPE LOCATING SEMINAI O1l2Ol2O1O I 551.25 007926
Cheque Amount - 551.25
OOO925 TRILLÍ UM RAILWAY COMPANY
PCK'!572 STGNALS 0110112010 I 560.98 007927
Cheque Amount -560.98
001324 UNDERHÍLLBROS
87450 SNOWPLOWNG
87452 SNOWPLOWING
87455 SNOWPLOWNG
Cheque Amount - 1,109.08
OOO935 UNION GAS LIMITED
Jan273-21o61969754 UTILITIES- E.C.C.
Jan273-21O62430725 UTILITIES - PUMP#I
Cheque Amount - 571.65
OOO938 UNIVERSITY OF GUELPH
course registration MOE WATER QUALITY COURSE O1l20l2O1O I 297.50 007930
water @urse MOE WATER QUALITY COURSE 0112012010 I 297.50 007930
ChequeAmount- 595.00
OOO942 VALLEY BLADES LIMITED
134326 BOLTS, WASHERS, NUTS 0110812010 I 2,690.98 007931
CHECKPAGER
REPAIR PAGER
REPAIR PAGER
CHARGERS
11t16t2æ9 I 10]17 007923
1111612009 I 128.82 007923
1111612009 I 128.82 007923
1111612009 I 99.44 007923
OOO954 VIKING CIVES LTD
2620163
o1lMl2010 I 409.51 007928
01t05t2010 I 426.57 007928
011112010 I 273.00 007928
o1118t2010 I 552.U 007929
o1t18t2010 I 19.31 007929
Cheque Amount - 2,690.98
covER FoR LIFT/LOCK 0111312010 I 34.85 007932
Page 6
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 173 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM 0112112010 3:34PM
Accounts Payable
Royal Bank
Cheque Register - 01 121 12010
ChequeAmount- 34.85
001634 WNMAR-LONDON
u012026 GST PORTTON OF Cl-ArM 1Av/2009 I 714.47 007933
Cheque Amount - 714.47
ChequeRunTotal - 240,556.78
Page 7
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 174 of 261
2009.11.27 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- O1l28l2O1O
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
001647 12554750NTAR|O LTD
897457 SUPPLIES 0112212010 I 16.43 007934
Cheque Amount - 16.43
000008 407 ETR
8266544'l5Jan TOLL CHARGES o1t't1t2010 I 41.28 007935
Cheque Amount -41.28
OOOO33 AGLINE
't203596
1203610
1203611
Cheque Amount - 1,802.37
000036 AGRO SPRAY LIMITED
170823 ADAPTER NOZZLES O',v2'U2010 I 12.29 007937
Cheque Amount - 12.29
000048 AMcTo
2367 JOB BROADCAST SERVICE 01121t2010 I 472.50 007938
Cheque Amount- 472.50
000069 ASSOCIATION OF ONTARIO ROAD
910 CERT|FICAT|ON RENEWAL 12107t2009 I '157.50 007939
ChequeAmount- 157.50
001299 BILL RIMNYAK
reimburse credit CREDIT ON TAX ACCOUNT O1l21l2O1O I '1,797 .34 007940
ChequeAmount- 1,797.34
OOI471 BLUEWA\Æ ENERGY
40923373263337 otL, SHELL DRUM DEPOSTT 0112112010 I 629.88 007941
Cheque Amount -629.88
OOO114 BOB BUTLER
reimburse NET PAY 01t27t2010 I 1,466.91 007942
Cheque Amount - 1,466.91
001654 BRADLEY L'ETOILE
reimburse credit CREDIT ON TAX ACOOUNT 0112112O'lO I 68r'..52 007943
Cheque Amount - 68y'..52
001650 BUEHLMANN FARMS INC,
reimburse C.E. SMITH DRAIN REPAIR 0112212010 I 1,509.79 007944
FILTERS
FILTERS
FILTER, KIT
o1l2ot2o10 I 474.90 007936
01t2112010 I 1,302.07 007936
o1121t2010 I 25.40 007936
0112812010 9:534M
000220 CJDL
5576
Cheque Amount - 'l ,509.79
BAYHAM WATER SYSTEM 1213112009 I 757.05 007945
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 175 of 261
2009.1',t.27 6.3 9050 MUNÍCIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112812010
lnvoice
Payee Number
lnvoice Cheque Cheque
' Date Type Amount Number
5577 SEPTAGE RECETVTNG STN 1213112009 t 2,287.64 007945
Cheque Amount - 3,0,14.69
OOO215 CRAIG GREGSON
@urse - reimburse COURSE - ICE RESCUE 0112612010 I 654.00 007946
Cheque Arnount- 654.00
OO1AI9 CROZIER ENTERPRISES LTD
5266 E.C.C. S|TE PREP, EQUTPMENT 1?/3112009 I 36,592.50 007947
Cheque Amount - 36,592.50
000001 DPoc
004 POSTAGE 01t27t20',to I 1,050.00 007948
Cheque Amount - 'l,050.00
OOO272 DYNAMIC FLUID PRODUCTS INC
l-9567G0 o.R|NGS 0112112010 I 7.39 007949
Cheque Amount - 7.39
OOO357 G& K SERVICES CANADA INC
1518506748 SHOP TOWELS, FLOOR MATS 01t21t2010 I 183.65 007950
ChequeAmount- 183.65
OOO991 HORVATH AUTO PARTS
197424 FORWARD L|GHT|NG O'v1412010 I 39.55 007951
197574 ì/I/RENCHES 0112112010 I 't04.69 007951
Cheque Amount - '144.24
OOM27 HYDRO ONE NETWORKS INC
Jan 2539ù07266 UTILITIES - VIENNA STL O1l18l2O1O I 563.79 007952
Jan 25390-55002 UTILITIES - HWY'19 STL Oil1A2O1O I 1,661.54 007952
Jan 62396-22001 UTILITIES - STRAF STL O1l18l2O1O I 1,045.46 007952
Jan 81590-07297 UTILITIES - EDEN STL O1l18l2O1O I 557.13 007952
Jan 87790-07295 UTILIITIES - CORINTH STL O1l18l201o I 233.98 007952
Jan E45407-01 UTILITIES - OFFICE O1l18l2O1O t 536.63 007952
Jan E454090'1 UTILITIES - PUMP# 2 O14A2O1O I 15.98 007952
Janu50221{5009 UTILITIES-TREATMENTPI-ANT O1l19l2O'lO I 5,118.82 007952
Janu 62790-07266 UTILITIES - RCHMND STL Oil1A2O1O I '186.68 007952
Gheque Amount - 9,920.01
OOIOO3 JARDINE LLOYD THOMPSON CANADA
408947 MUNtCtpAL TNSURANCE 01t18t2010 I 114,459.15 007953
Cheque Amount - 114,459.15
OOO5O4 KEVIN KITCHING
@urse - training COURSE - INCIDENT MNGMT O1l27l2O1O I 229.40 007954
01128120'10 9:534M
Cheque Amount - 229.40
Page 2
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 176 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O1l28l2O'10
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
OOO513 KOOLEN ELECTRIC
15291
152'96
r 5298
1s300
15317
OO147O LEANNWALSH
reimburse supplies
Cheque Amount -
OFFICE SUPPLIES üi2812010 I 007956
Cheque Amount -82.52
76.U
000560 LO\ÆRS ATWORK OFFICE FURNÍTURE
81964 PLASTIC PLUGS 01/22J2010 I 007957
Cheque Amount -
001653 MICHELE SZORENYI
reimburse credit CREDIT ON TAX ACCOUNT
000618 MUNICIPAL FINANCE OFFICERS
0112112010 I 007958
Cheque Amount -
2010 002 WEB POSTING -TREASURER o1l't512010 I 007959
Cheque Amount -131.25
166.79
000623 MUNICIPALITY OF BAYHAM
Dec - Jan/10 PETTY CASH o1n7no10 I 007960
Cheque Amount -166.79
77.45
000627 MURRAYS HEATING & AIR
46/.3 SERVICE TUBE HEATER o'v20t2010 I 007961
Cheque Amount -
01t28t2010 9:534M
SUPPLY COIL & CONTACTOR
LIGHÍING REPAIR
REPLACE I.AMP. PUMP STN
REPLACE LAMP - PUMP STN
CHECK RESISTANCE - TRTMT PLÂ
0111412010
1213012009
1213012009
12t30t2009
01t1512010
436.02 007955
221.59 007955
54.85 007955
71.13 007955
168.00 007955
I
I
I
I
I
95r.59
82.52
76.U
872.29
872.29
13'1.25
000633 NATURAL RESOURCE GAS LIMITED
Jan 81237841
Jan 814212-01
Jan E22380-01
JanE242OO-O1
Jan E45410-01
Jan E51600-01
Janu 2060041
Janu F19290-01
Janu F26864{1
Janu G06210-01
Janu G06305-01
Janu G06307-01
Janu G15700-01
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES. PUMP# 5
UTILITIES - S.C.C.
UTILITIES - LIBRARY
UTILITIES - GARAGE
UTILITIES - V.C.C.
UTILITIES - EDISON MUSEUM
UTILITIES. PUMP# 6
UTILITIES - PB LIBRARY
UTILITIES - MARINE MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - OPP OFF¡CE
77.45
895.97 007962
344.17 007962
15.25 007962
851.65 007962
119.31 007962
1,770.67 007962
36.40 007962
461.96 007962
15.98 007962
187.58 007962
487.02 007962
707.28 007962
14.38 007962
01t18t2010
01t18t2010
01t'18t2010
01t18t2010
0111812010
01t1812010
01t'tst2010
o'U1912010
0111912010
0111912010
01t1912010
01119t2010
01t19t2010
I
I
I
I
I
I
I
I
I
I
I
I
I
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 177 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112812010
0112812010 9:534M
Janu G40407{1 UTILITIES - GAR/AGE 0111912010 I 402.36 007962
Cheque Amount - 6,309.98
001651 ORCHARDCRESTFARMSLTD
credit reimburse SMITH MUNICIPAL DRAIN 2008 O1n2l2O1O I U4.O1 007963
reimburse credit SMITH MUNICIPAL DRAIN 2008 0112U2010 I 135.03 007963
Cheque Amount - 479.04
OOO743 RBCROYALBANK
Jan 4516050000954176 EGATE DOMAINS O1lO1l2O1O ¡ 60.90 00794f
Jan45l6 050000954176 WALKERTON CLEAN WATER OilMf2O1O I 79.50 007964
Jan45160500 009s4176 INTEREST 0110612010 I 3.32 007964
Cheque Amount - 143.72
001652 ROGER& LENORAPRESSEY
reimburse credit SMITH MUNICIPAL DRAIN 2008 O1|2Z201O I 332.65 007965
ChequeAmount- 332.65
001629 RUTH HORTON
reimburse CREDIT ON TAX ACCT 01t2512010 I 1,269.31 007966
Cheque Amount - 1,269.31
OO122O SCHUURMAN FARMS LTD
reimburse C.E. SMITH DRAIN REPAIR Oil2A2U0 I 1,'150.33 007967
OOO874 TEAMTRUCKCENTRES
A2OO13OO21 STRAPASSYPAINTED o'v13t2010 I 160.60 007968
Cheque Amount - 160.60
001418 TELUS
016242498016t23/'9014 MOBTLE HtcH SPEED 01105t2010 I 41.76 007969
01624249801616366069 CELL PHONE - B. KNTFTON 01t15t2010 I 71.70 007969
01624249801616780758 MOBTLE HtcH SPEED O1t05t2010 I 41.76 007969
o16242498016t6781743 MOBTLE HtcH SPEED O1t05t2010 I 41.76 007969
Cheque Amount - 196.98
001369 TILLSONBURG FIRE &
10{007 TRAINER FACTLITATOR WRKSHP 01/26n010 I 630.00 007970
Cheque Amount- 630.00
OOO913 TOWNSHIP OF MAIáHIDE
09'235 INFORMATTON TECHNOLOGY 12t3112009 I 671.79 007971
09-241 EAST ELGTN MApptNc 12t31t2009 I 17,579.47 007971
09-242 EAST ELGTN MApptNG 12t3112009 I 680.46 007971
Cheque Amount - 'l ,í50.33
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
OOO93O TSC STORES L.P.
Cheque Amount - 18,931.72
Page 4
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 178 of 261
2009.11.27 6.3 9050 MUNÍCIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0112812010
O1l28l2O'10 9:53AM
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
181022315 P|NS 01t18t2010 I 15.81 007972
18't035427 VALVE, pUMp HAND ROTARY O1t2U2010 I 155.21 007972
OO'1324 UNDERHILL BROS
87457 SNOWPLOWÍNG
OOO954 VIKING CI\ÆS LTD
2620366 COVER
000966 V\ÆBER'S WELDING & MFG
13964 REPAIR
Cheque Amount - 171.02
0111112010 I 273.00 007973
Cheque Amount - 273-OO
01t20t2010 I u.85 007974
Cheque Amount - 34.85
01n8/2010 I 48.93 007975
Cheque Amount - 48.93
Cheque Run Total - 207,366.70
Page 5
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 179 of 261
2009.11.27 6.3 9050
OO0/.27 HYDRO ONE NETWORKS INC
Jan 25390{7266
Jan 2539G55002
Jan 6239G22001
Jan 81590{7297
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0112812010
0112812010 11:084M
0111812010
ü118/2010
01l1ü2010
0111812010
01t1a2ü0
o'v1912010
0111812010
s63.79 007976
1,661.il 007976
1,045.46 007976
557.13 007976
233.98 007976
5,118.82 007976
186.68 007976
Jan 8779GO7295 UTILIITIES - CORINTH STL
Janu 5022145009 UTILITIES -TREATMENT PLANT
Janu 62790-07266 UTILITIES - RCHMND STL
000633 NATURAL RESOURCE GAS LIMITED
UTILITIES. VIENNA STL
UTILITIES. HVU/ 19 STL
UTILITIES - STRAF STL
UTILITIES - EDEN STL
UTILITIES - OFFICE
UTILITIES -PUMPff2
Janu E4540741
Janu E4540901
Cheque Amount -9,367.40
536.63 007977
15.98 007977
0111u2010
0111812010
Cheque Amount -552.61
Cheque Run Total -9,920.01
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque Cheque
Amount Number
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 180 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM 0112812010 1:53PM
Accounts Payable
Royal Bank
Cheque Register- 0112812010
OOO742 RBC LIFE INSURAA¡CE COMPANY
218/'2Def'09 DECEMBER'o9 REMTT 1A31aOO9 I 68.15 007978
ChequeAmount- 68.15
Cheque Run Total - 68.15
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 181 of 261
2009j1.27 6.3 9050
000863 SUZAT\¡M MAI.ITEL
reimburse pay REIMBURSE PAY 0'l,12912010 I 5,1 17.55 007979
Cheque Amount - 5,1'17.55
Cheque Run Total - 5 ,117.55
MUNICIPALITY OF BAYHAM O1nsl2Ù10 2:10PM
Accounts Payable
Royal Bank
Cheque Register - 01 12912010
Page I
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 182 of 261
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 010937 Report Dale:0111412010
0111412010 3:16PM
Accounts Payable Voided Cheque
Fiscal Year: 2010
Posted By: SANDRA
Posting Pd.: I Posting Date: O1n4nú0
01410G'1030 Generalbank
01{'100-1950 Accounts PayableTrade
CDIST credit offset not applied
CDIST credit offset not applied
Void Chq:7833
FUTURE TRANSFER CO.
Void Chq:78Í13
FUTURE TRANSFER CO.
Total Debits
Total Credits
Net Posting
2,062.86
-2,062.86
2,062.86
-2.062.86
0.00
Page
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 183 of 261
2009.1',t.27 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 0l1050 Report Date:0112812010
0112812010 10:514M
Account Source Description Ref Amount
Accounts Payable Voided Gheque Posted By: SANDRA
FiscalYear: 2010 Posting Pd.: I Posting Date: 0112812010
014100-1030 General bank CDIST indudesothervendorinvoice VoidChq:7952 9,920.01
HYDRO ONE NETWORKS I
01-0100-1950 Accounts Payable Trade CDIST indudes other vendor invoice Void Chq: 7952 -9,920.01
HYDRO ONE NETWORKS I
Total Debits 9,920.01
Total Credits -9.920.01
Net Posting 0.00
Page 1
Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and #7952 totaling $843,360.87 and
Page 184 of 261
EORI{ }TUNICIPALITY OF 8AYHA]{
TOT PACKETS
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COIIPANY TOTALS
ADJUST - CR CURRENT TOTAL
LO,494.04 -
2,052.73
5,023.92 -
L¡076.50.'
L8,647.L9
59, 138 - 76
50.00
59,188.75
57,835.95
130.6t
6.53
57 ,973.O9
ANALYSIS OF SERVICE CHARGES
ITEI{ UNITS
C\^
P? "r^idì^5*tn tolto
RUN: JAN 12 2010 N0: A
PAGE: 2255
GST REG: 100057413 RTO004
Co!{PANY PAGE: 5
DEBIT DATE: JAN 15, 2010
DATE OF PAY: JAN 15, ?0I0
YTD TOTAL
LO,494.04 FEDL TÂX
NR TAX
PROV TAX
2,052-73 Er CONT
qPIP
5,023.92 CAN PEN
QC PEN
QC HSF
L,076.50 0N EHT
I{B HET
NL HAPSET
L8.647.L9 TOT STATS
CHEQUES
39,I58.76 DEPoSITS
US DEPS
50.OO DED DEPS
59,I88.76 TOT NPAY
RRSP
RTI
57,855.95 T0T PAYRoL
I3O.6I SERV CHRG
6,55 GST
PST
57,973.09 GRAND TOT
UN ITS
II
2
CHARGE
L7 .49
24.OO
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEI{
QC PEN
QC HSF
ON EHT
I{B HET
NL IIAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
ITEI{
R, O. E. F0RlrS
PAYROLL RUNS
RUN DATE
JAN 07 2OIO
UN ¡TS
3
I
ITEI{
COURIER FEE
CURRENT
LO,494.04
2,052.73
5,023.92
I ,076.50
L8,647 .L9
59,13E.76
50.00
59,I88.76
57,835.95
t50.61
6.53
57 ,973.O9
ADJUST.DR
SALARIED IIORKPAYS
PAY ADVICE FOLD
UN ITS CHARGE RUN DATE
YTD ADJUST
CHARGE ITEI{
5I .80 HOURLY WORKPAYS
6.82 COURIER FEE
CHARGE
4.50
46.OO
20
5I
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
. 150.6r
57'973-O9 DEBIT INFORHATIoN: 003 05I02 l0II925
THE ABOVE ANALYSIS INCLUDES UNCOLLECTÊD FEES FOR THESE PREVIOUSLY PROVIDED SERVICES./ITE}IS
I 12.00
ITE}I UNITS CHARGE
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8OR!I TIUNICIPALITY OF BAYHAI{
TOT PACKETS - 2
CURRENT
FEDL TAX 6,655.55
NR TAX
PROV TAX
EI CONT I,48I.60
QPIP
cAN PEN 5,611.48
QC PEN
QC HSF
0N EHT 787.78
}IB HET
NL HAPSET
TOT STATS L2,536.L9
CHEQUES
DEPoSITS 29,292.06
US DEPS
DED DEPS
T0T NPAY 29,292.06
RRSP
RTI
ADJUST-DR
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORTCOI{PANY TOTALS
ADJUST-CR CURRENT TOTAL
6,655.53
I ,48I .60
5,61r.48
7A7.7a
YTD ADJUST
L2,536.L9
29,292.06
29 ,292.06
4L,828.25
I08,57
5.42
4L ,942.04
ANALYSIS OF SERVICE CHARGES
ITE'{ UNITS CHARGE ITEI{
SALARIED I{ORKPAYS 18 28.62 HOURLY I¡¡ORKPAYS
PAY ADVICE FOLD 27 5.94 COURIER FEE
I08.57
4L,942,04 DEBIT INFORHATION: 005 05102 I0I1925
RUN: JAN 26 2OLO N0: A
PAGE: ?618
GST REG: I00057415 RT0004
CO|{PANY PAGE: 5
DEBIT DATE: JAN 27, 2010
DATE 0F PAY: JAN 29, 2010
YTD TOTAL
L7 ,L49.37 FEDL TAX
NR TAX
PROV TAX
3,554.33 Er CoNT
QPIP8,655.40 CAN PEN
QC PEN
QC HSF
L,864.28 0N EHT
I{B HET
NL HAPSET
5I,IE3,38 TOT STATS
CHEQUES
68,430-82 DEPoSITS
US DEPS
50. OO DED DEPS
6A,4AO.82 TOT NPAY
RRSP
RTI
99,664.20 TOT PAYROL
238.98 SERV CHRG
I I .95 GST
PST
99,915. 15 GRAND TOT
UNITS CHARGE
9 14.5I
I 12.00
TOT PAYROL
SERV CHRG
GST
PST
enlño ror
4L ,82A.25
108.s7
5.42
4L ,942.04
ITEIT UNITS CHARGE
R.0. E. FORI|S I t .50
PAYROLL RUNS 1 46.00
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
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;
CORPORATION OF THE MUNICIPALITY OF BAYHAM
r'
STAFF MEMORAI\DI]M iL OJ
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: RED and CAF Funding Reallocation
DATE: January 19,2010
FILE:
As requested by Council, staff have inquired regarding any opportunity to reallocate unused Ferry Service
Feasibility Study funding under both the CAF and RED programs. Both agencies have confirmed that
reallocation is not possible, and new applications would be required for any different projects.
Staff Memorandum regarding RED and CAF Funding
Reallocation. File: F05
Page 187 of 261
Page 188 of 261
MUNICIPALITY OF BAYHAM
56967 Eden Line
Eden 0n NOJ 1H0
Contact; KimTait
Phone 519-866-3664
JktS@amtelecom.net
January-15-2010
The Municipalig of Bayham
Dear Kyle,
As we grow with-in the Community we are emerging as a well known , well respected user friendly s¡te for
specific events and rentals.
We are most foftunate to be able to reach some of our long term commitments, set out at our date of
inception. And are now ready to tackle another one. We are able and willing t0 expand 0ur horizons and look
fonvard to remove the wall between rooms 3 & 4 on the east end of our hall. This will allow us to host bigger
and better events, while increasing the size of 2 rooms into one for larger attended functions. We have had
quite a few inquires into rentals, requesting a larger more open room.
Bill Knifton the Building lnspector was approached on looking into whether this could be accomplished with
minimal engineering and consulting having to be attained, his remarks were quite favourable being this is not
a load bearing wall and is strictly cosmetic in nature, he didn't see a problem with removal. We have posted a
volunteer list previously and have had a ovenvhelming amount of helpers and known contractors willing t0
lend their time to help us accomplish our next task,
We are asking Council's permission to allow us to proceed with this only to betterthe usage of the building.
With no cost to the Municipality,
We are hoping to have an immediate and encouraging answer as we are looking to start this project early
February, as our rentals are slowing down a bit at this time of year. 0urtime line is impoftant to us as we rely
on the building to be available for early Spring events.
Sincerely,
Eden & Area Community Centre
I'
Correspondence dated January 15, 2010 from Eden & Area
Community Centre regarding renovation. File: A19
Page 189 of 261
Page 190 of 261
I
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
DR A çf BY-LAW NO. 2o1o-008
A BY.LA\il TO REPEAL BY.LAW 2OOÍ1O8 AND BY-LAW 2OO7-118
BEING BY-LAWS TO APPOINT MT]NICIPAL
OFFICERS AND EMPLOYEES FOR THF',
MTJNICIPALITY OF BAYIIAM
WIIEREAS pursuant to the Municipal Act" 2001, S.O. 2001 c.25, as amended, municipalities may
appoint officers and e,nrployees as may be necessary for the purposes of the Corporation;
AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act,1997, S.O. 1997, C. 4
provides that if a fire de,partment is established for the whole or a part of a municipality or for more
than one municþality, the council of the municipality or the councils of the municipalities, as the
case maybe, shall appoint a fire chief for the fire de,parÍnent;
AND WIIEREAS Ontario Regulation 380/U, a Regulation passed under authority of the Emergency
Management Act, R.S.O. 1999, C. E.9, provides in part that every Municipality shall designate an
employee of the municipalþ or a mernber of the council as its emergency management program co-
ordinator;
AND WHEREAS Subsection3 (2) of the Building Code Ac! S.O. 1992, c.23, as amorded, provides
that the council of each municipality shall appoint a chief building official and such inspecton as are
nec€ssary for the enforcement of the Act, in the areas in which the municipalityhas jurisdiction;
AND WIIEREAS, the Council of the Municipality of Bayham deems it necessary and expedient to
provide a new byJaw to appoint municipal officers and ernployees for the purposes of the
Municipality to reflect va¡ious staff changes made, and repeal ByJaws 2005-108, as amended, and
2007-118.
THEREFORE TIIF' COTJNCIL OF TIIT' CORPORATION OF THT', MUNICIPALITY OF
BAYHAM ENACTS AS FOLLO\üS:
1. TIIAT the following ofñcers and / or employees be and they are hereby appointed to act in the
capacity providd in the Municipality of Bayham for the purpose of administering and where
applicable enforcing municipal byJaws and Provincial Statutes and Regulations associated with
each position and the approved job descriptions are to be fulfilled:
1.
)
3.
Offi.ce/Positíon
Administrator/Deputy Treasurer/Deputy Clerk
Clerk
TreasurerÆax Collector
Name
KyIe Kruger
Lynda Millard
Draft By-Law 2010-008 being a by-law to appoint Municipal
officers and employees for the Municipalilty of Bayham. File:
Page 191 of 261
7. Cbstomer Sei¡¡ice Clerk/Administative Assistant Brenda Gibbons
8. Chief Building Official/Drainage Superintendent/ William l(nifton
Sewage Systems InspectorÆy-law Enforcement Officeri
Property Standards Officer and Provincial Offences Officer
By-law No. 2009-l3l -2-
4. PlanningCo-ordinator/DeputyClerk
& Lottery Licencing Officer
5. Administrative/Accounting Clerk
6. Customer Sen¡ice/Accor¡¡rts Payable Clerk
9. WaterMastewater Superintendent
10. Manager of Public Works
12. Port Burwell Fire Station Chief
13. Staffordville Fire Station Chief
14. Livestock Valuer
ß. TreeCommissioner/TVeedlnspector
Margaret Underhill
Donna McCord
Sandra Maertens
Ed Roloson
Gerry LeMay
Tom Millard
Perry Grant
@
David Pullen
11. Fire ChiefÆyJaw Enforcement OfficerÆropefy Standards E@
Officer, Provincial Offences Officer and
Community Emergency Management Coordinator
16 Bayham Community Centre Manager (Stratrordvilþ Jackie DeClercq
17. Canine Conhol Officer and Dog Pound Keeper Roger MartÍn" K-9 Control
(by contract - as necded basis)
2. TIIAT Appointrnent By-law 2005-108 and all amendments thereto areherebyrescinded.
3. TIIAT this by-law shall come into force and take effect on the day ofpassing.
READ A FIRST AND SECOND TIME this 4th day of Februâry 20L0.
READ A TIIIRD TIME and finally passed, qis 4th day of February 2010.
MAYOR CLERI(
Draft By-Law 2010-008 being a by-law to appoint Municipal
officers and employees for the Municipalilty of Bayham. File:
Page 192 of 261
I
M(TNICIPALITY O F BAYHAM
4 n4
MEMORANDUM
DATE: JANUARY 20,2010
TO: Council FROM: LyndaMillard, Clerk
RE: Council Meeting Schedule NUMBER: C2010-01
Early each year Council discusses various adjustments to the regular meeting schedule for
March, Aprit, July and August.
In 2010 regular March Council meetings would normally be held on the 4th and l8ú. March
break is the third week, which includesthe 18th. It is suggested that only one regular March
meeting be held on the 4ú.
This year the Easter weekend begins Friday April 2nA which follows the regular meeting date on
April 1. No changes are suggested for April.
Thursday, July I't Canada Day is on a regular meeting day. It is suggested that one meeting only
be held on the 15ü of July.
As the August civic weekend precedes the regular August 5ú meeting date it is suggested that
there be one regular meeting held on August 12h.
In order for staff to ¿uïange the necessary public meetings for planning or other purposes, it is
pertinent that Council confirm proposed adjustments to the regular meeting schedule by
resolution in a timelymanner.
Recommendation:
TIIAT StaffMemorandum C2010-01 be received;
THAT the 2010 regular monthly Council meeting schedule for March, July and
August be amended to rescheduled meetings to the following dates only:
March 4th July 15th August 12th
AND THAT the regular meeting schedule apply to April, May and June and resume on
September 2"d.
Staff Memorandum C2010-01 regarding Council Meeting
Schedule. File: A09
Page 193 of 261
Page 194 of 261
q
THE CORPORÄTION OF THE MI]NICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 25,2010
FROM: Clerk, LyndaMillard FILE: C.l2
SUBJECT: 2Dl}FenceViewerAppointments NUMBER: C2010-001
Purpose: To provide information to assist Council in making appointments to the Fence
Viewers Committee.
Background: Appointments to the Fence Viewers Committees of Council have previously been
confirmed on a three year basis. With the change in the term of Council, the draft byJaw extends
the current term by one year (to expire December 3I,2070), coinciding with the current four-year
term of Council.
Staff Comments: The attached draft of By-law 2010-006 confirms those willing to continue
participation on the Fence Viewers Committees for the next year term ending December 31,
2010.
These are: AndyDieleman, Fraser De La Plante and Ron Phillips.
As Ross Learn no longer wishes to serve on this committee, and as aminimum of three must act
if called upon, an additional appointee is recommended to complete this as a four year term.
Appointment suggestions for stafffollow-up are welcome from Council members.
Strategic Plan Goals include:
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
Goal # 7 Promote excellence in environmental stewardship
Staff Report C2010-001 regarding 2010 Fence Viewer
Appointments. File: C12
Page 195 of 261
Staff Report
c20r0-001
Fence Viewer Appointments
Recommendation:
-) _
'THAT StaÍÍReport C2010-001 regardíng Fence Wewer Appoíntments be receìved;
THAT the name be added as afence víewer;
AND THAT By-law 2010-006, beìng a by-law tu ertend the øppointment of members to the
Fence Vìewer Commítteefor a term to expire December 31, 2010, be presented to Councílfor
enøctmenl
Respectfully submitted
Attachment: Draft ByJaw 2010-006
Staff Report C2010-001 regarding 2010 Fence Viewer
Appointments. File: C12
Page 196 of 261
THE CORPORATION OF THE
MTJNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-006
A BY-LAW TO APPOINT FENCE VIEWERS
AI\D TO SET OUT TIIE REMTINERATION
WIIEREAS Section 2 of the Line Fences Act, Chapter L.17 states that the Council of every
local municipality shall by by-law appoint such number of fence viewers as are required to carry
out the provisions of this Act and the byJaw shall fix the remuneration to be paid to the fence
viewers and the remuneration shall be fixed on an hourly or daily rate for each attendance or re-
attendance by the fence viewers;
AND WHEREAS ByJaw 2007-002 appointing Fence Viewers for a term ending December 31,
2009 was passed January 18,2007;
AflD WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to appoint Fence Viewers for the term set out below;
TIIEREFORE TIIE COT]NCIL OF THE CORPORATION OF TIIE MI]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the following persons are hereby appointed as Fence Viewers for the Municipality
of Bayham for a term to expire December 31,2010:
Andrew Dielemanr 20 Holland Ave., Aylmer, ON N5II3J3
C. Ron Phillips, Box 91, Straffordville, ON NOJ 1Y0
Fraser De La Plante,50 Jones CrescenÇ Tillsonburg ON N4G 5X6
2. THAT a minimum of three Fence Viewers shall be required to attend and re-attend when
necessary as directed by the Clerk in accordance with section 4(2) of the Line Fences
Act, R.S.O. 1990, Chapter L.l7
3. TIIAT Fence Viewers will each be paid an attendance fee of $65.00 (sixty-five dollars)
for each attendance at an owner's premises. The owner requesting the Fence Viewers
shall pay to the Municipality of Bayham an initial deposit of $195.00 (one hundred and
ninety-five dollars) in cash or certified cheque which will be applied against the Fence
Viewer's fees. The proportion of the Fence Viewers' fees that will be paid by the owner
and the adjoining owner shall be decided by the Fence Viewers. No decision shall be
made by the fence Viewers until they are paid.
4. TIIAT this by-law shall take effect upon the date of its enactment.
5. TIIAT By-law 2007-002 be and is herebyrepealed.
READ A FIRST, SECOND, AND TIIIRD TIME and finally passed this 4th day of
February 2010.
MAYOR CLERI(
Staff Report C2010-001 regarding 2010 Fence Viewer
Appointments. File: C12
Page 197 of 261
Page 198 of 261
I
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 25,2010
FROM: Clerk, LyndaMillard FILE: C.12
SUBJECT : 20 I 0 Committee/Board Appointments NUMBER z C2010 -002
Purpose: To provide information to assist Council in making appointments to Committees and
Boards.
Background: Appointments to the various boards and committees of Council are confirmed on
an annual basis.
Staff Comments: The attached draft of By-law 2010-001 confirms volunteers previously
serving and/or those willing to continue serving on the various boards and committees of Council
for 2010.
There are only two appointees willing to continue to serve on the Cenotaph Committee. At least
one additional member is required under establishingby-law 2009-040.
Council members are included as per 2009 appointments and maybe updated. Staffappointees
maybe amended at Council's discretion.
Council suggestions to fill vacancies for follow-up by staffare welcome.
Strategic Plan Goals include:
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
Staff Report C2010-002 regarding 2010 Committee / Board
Appointments. File: C12
Page 199 of 261
Staff Report
c2010-002
Board & Committee Appointments
Recommendation:
-', _
'THAT StaÍÍReport C2010-001 regardíng Commíttee / Board Appointments be receíved;
AND THAT By-law 2010-001, beíng a by-law to appoìnt members to the various boards and
commíttees of Council, øs dßcussed, be presented to Councílfor enactmenL"
Respectfully submitted
Attachment: Draft By-law 2010-001
Reviewed by
Staff Report C2010-002 regarding 2010 Committee / Board
Appointments. File: C12
Page 200 of 261
Quarterly Report for
The Bayham Water Distribution System
for the period ending December 31, 2009
Watenryorks # 260004748
Section I - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Water Resources Act (OWRA) Regulation 128104. Licensing
means that an individual meets the education and experience requirements
and has successfully passed the certification exam.
Bayham Water Distribution System Quarterly Report for the
period ending December 31, 2009 and Call Outs. FileL: E08
Page 201 of 261
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by the
OWRA Regulation 17OlO3, the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Bayham Water Distribution System
Gontact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler & Adam Swance
Service Area: Port Burwelland Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin Area
Water System. Including the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Bayham Water Distribution System Quarterly Report for the
period ending December 31, 2009 and Call Outs. FileL: E08
Page 202 of 261
Section 4 - Analytical Test Results:
Ulicro biological
Parameters Oct.Nov.Dec.Quarter
Summarv MAC / IMAC
Iotal Coliform
3FU/100mls
\umber of Samples 9 12 12 33
tlumber of
)etectable Results 0 0 0 0
vlin / Max Absent
ixceedences 0 0 0 0
Resample
Fecal Coliform or E-Coli Gount
)FUl100mls
tlumber of Samples 9 12 12 33
tlumber of
)etectable Results 0 0 0 0
\4in / Max Absent
ixceedences 0 0 0 0
Heterotrophic
Plate Gount /
Sackoround
tlumber of Samoles 9 12 12 33
tlumber of
)etectable Results 0 0 0 0
t4in / Max
lxceedences 0 0 0 0
Resample
IypicalSource of
lontamination
\4icrobial contaminants, such as viruses and bacteria, may come fror
;eptic systems, agricultural livestock operations, wildlife, and wastewater
.reatment olants.
Comments: Samples are collected weekly from the Port BurwellWorks Yard, Port Burwell
rffastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Bayham Water Distribution System Quarterly Report for the
period ending December 31, 2009 and Call Outs. FileL: E08
Page 203 of 261
Operational
Parameters Oct.Nov.Dec.Quarter
summarv MAC/IMAC
Ghlorine
Residual
Free
Number of
Samoles I 12 12 33
Number of
Detectable
Results below
Reg.
requirements 0 0 0 0
Min/Max
0.55- 1.31 0.61- 1.17 0.72 - 1.51 o.82 - 1.34
0.05 Min,
4.00 Max.
Exceedances 0 0 0 0
Comments
Operational
Parameters Oct.Nov.Dec.Quarter
summary MAC/IMAC
Ghlorine
Residual
Free (dailv )
Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell.
Number of
Samples 62 60 62 184
Number of
Detectable
Results below
Reg.
requirements 0 0 0 0
Min/Max. mg/l
Port Burwell 0.31 - 1.10 0.21 -0.71 0.31 - 1.25 o.21 -1.25
0.05 Min.
4.00 Max.
Min/Max. mg/l
Vienna 0.21 -0.73 0.21 - 0.51 0.25 -1.00 0.21 -1.O0
0.05 Min.
4.00 Max.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period. The above sample numbers do not include construction
samples taken during the Port Bunrvellwatenruorks renewal project.
Bayham Water Distribution System Quarterly Report for the
period ending December 31, 2009 and Call Outs. FileL: E08
Page 204 of 261
Parameter Gompound MAC or IMAG
Trihalomethanes
louarterlv)
0.053 mg/L Port Burwell
0.053 mo/L Vienna 0.100 mg/L
Lead Pb (tested in 2"" &
3td ouarter )0 - 1.72 uglL 10 ug/L MAC
Section 6 - List of all Compounds Detected in Analvsis of Water Samples:
Section 7 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAG - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Bayham Water Distribution System Quarterly Report for the
period ending December 31, 2009 and Call Outs. FileL: E08
Page 205 of 261
Municipality of Bayham
Daily Process Data Collection
112812010
Facility:
Works:
Month:
Bayham Water Distribution
12600047 481 - Bayham Water Distribution
October-09 to December-O9
CALL INS FOR 4th QUARTER 2OO9
1112312009
11126t2009
1113012009
12111200s
121212009
1214t2009
Oper. Highlight
Oper. Highlight
Oper. Highlight
Oper. Highlight
Oper. Highlight
Oper. Highlight
Oper. Highlight
Details
ln -l hour-Customer no water at 27 Victoria St.stop was off
after being replaced earlier in the day during the Distribution Renewal Project. Turned water on.
OT - 0.5 hour - Distribution System Renewal Project.
OT - 0.5 hour - Distribution System Renewal Project.
OT - 0.5 hour - Distribution System Renewal Project.
OT - 0.5 hour - Distribution System Renewal Project.
OT - 0.5 hour - Distribution System Renewal Project.
Call ln - t hour - Customer complaint of no water at 46 Shakespeare St. Port Burwell. Work took
place on the service for the Distribution Renewal Project earlier that day. Air lock developed between
the water meter/backflow preventor and the hot water tank. Released the air lock by removing meter.
Call in - t hour - Customer complaint of no water at 32 Pitt St. and Green Acres Trailer Park.
Turned out to be false, there was water but customer wanted to know if the precautionary boil water
advisory was still in affect for the residence.
Call in - t hour - Turned off curb stop at 32 Pitt St. Port Burwell. Plumbing before the meter frozen
and broke.
12l5l20og Oper. Highlight
121'1212009 Oper. Highlight
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1
Quarterly Report for
The Municipality of Bayham Small Municipal Non-Residential
Wells for the period ending December 3l, 2009
Straffordvi lle Gommu nity Centre
Bayham Medical Gentre
Bayham Municipal Office
Straffordville Library
Straffordville Firehall
Eden & Area Community Gentre
Section I - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 318/08 are
fully complied with. More information on sampling and analysis, including
results are available in this report and from the MunicipalWastewater
Treatment Plant.
Bayham Small Municipal Non Residential Wells Quarterly Report
for the period ending December 31, 2009. File: E08
Page 207 of 261
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Analvtical Test Results:
ìllicro biological
Ðarameters Oct.Nov.Dec.Quarter
Summarv MAC / IMAC
Iotal Coliform
:ounts/100mls
tlumber of Samples 12 12 12 36
tlumber of
)etectable Results 0 0 0 0
Vin / Max Absent
ixceedences 0 0 0 0
Resample
Fecal Coliform or E-Goli Gount
:ounts/100mls
tlumber of Samples t2 12 12 36
Number of
)etectable Results 0 0 0 0
Vin / Max Absent
=xceedences 0 0 0 0
Resample Absent
Heterotrophic
Plate Count &
3ackground
Sount
No longer
required under
rew resulation
,,lumber of Samples 0 0 0 0
tlumber of
)etectable Results 0 0 0 0
Vin / Max
fxceedences 0 0 0 0
Bayham Small Municipal Non Residential Wells Quarterly Report
for the period ending December 31, 2009. File: E08
Page 208 of 261
Section 4 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no microbiological
adverse result during this time period.
o All facilities are posted non-potable and bottled water is provided.
Section 6 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Compound MAC or IMAC
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 molL MAC
Bayham Small Municipal Non Residential Wells Quarterly Report
for the period ending December 31, 2009. File: E08
Page 209 of 261
Page 210 of 261
Port Burwell Wastewater Treatment Plant
Municipality of Bayham
Annual Compliance Summary
Rcaronr lor f¡llura roth.r Problm.: Rm.dlrl Acflon.:
Êf,ucnt dl¡ch.rg. to th. Blg Ott r Cek
Year:
Worlc t:
Populatlil Srmd:
Dcclgn Avg Flw (mJ:
2009
Í0001319
21fo
1060
FLOWS 02 DEMAND su PI{OSPHôÍ NIÎROGEN SERIES II EFFLUENT2009Avo. Rù Avo. R¡w Ávd- Êfi-Avo. Rü AYo. Efr.Avo- Lord
^vô-
Eñ \vq. Load Avc- Ef,. I
^vd.
Eff-Ê. Coll I DO I ptlFldCBODCBODCBÕDcBoosssssÊPho..Phoa Pho.-Nlfír.G.o. irc¡nMonthlmofL!lkôrdrvl fña/Ll fño/Lì fmorll motL
802.0 198 0 7-EO 498 177 A ll m 741 675 os o6t 075 o77 524 542 7.202ô% O 237.O 18:t 91 8m a21 æ8.3 8.70 s.20 6ß 091 o71 21¿o11 294 521 t.27M¡Eh 25262 871 1 1774 O 109 2 qa 12 700 610 806 7m 610 383 o3a o3l 367 o?2 0.70
lffi
5.25
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Ae.ll m20 ts8.3 121 t9 am 521 t67 8 950 727 51q 0.34 028 177 o2220064691 I 1007 0 a1) 5 21622 6.5{)4.50 117 5 760 5./t0 575 i)l o17 056 o.27 o02 5.53J0na822.O t70 I 97 07 6.00 3.41 l¡ll 0 720 ¡m 5.86 030 o17 o2'l o25 461 556 7.45July472 î 2238 127.9 a8ô 275 234.5 4.Æ 2s2 Êm î17 0't0 o 1¿ola t58 52C fÂî
693 0 1Á92 Aß N¡3m t85 tlg ß ¡m 277 580 o27 o 16 o.27 o?a 26.13 517 752SaDLmb.r 584.0 178.3 s,a gr 3S l¡Â 167 0 ¡l-30 2n 6lo 0.68 0.34 o17 o16 t6l 534 7Á9
7,11 0 171 A ql ¡o 3.80 2.ûA lmo alo 333 5la om o36 019 o25 o 15 5.24 717Novambâr685 0 111.2 ?s 4s )û 1Ã 174.8 3-30 1n 5¿q 0.55 o29 o l¿o21 o12 53Á 7¿9191 0 124.91 7-00 ¿s 680 115 559 o31 o20 013 l9t 522 7AVERAGEt87 0 120.27
21A,22
031
I
ô¡5 0.55 10-5l¡o-24 387 5T a
CRITERIA
o71 367 2.20 lß 13 558
cRttERtÀ l-06 <z 200_00
loa
YES YES YES YESOBJECÎIVES040 150 00 5OBJECTIVFSl0t0.m lo oeo 3lt l{ ôô >5
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AEúlc Câdmlum Cobrlt Chmtum Coppd M.dry irotyôdúun Nlctot L.ãd Sctmtum Z^cl----iãl ñE/L f-ı-o-d 'eÀ f:::::::l;O nsr- l-Jã mg/L l-:-¡-s] .e¡- l-:fu.g,t l.-ö,e/L Fr=:41 ,e/L
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Aßcnlc Câdmluñ Cobalt Chmlun CopË lrcdry UdyÞdfrm Nlckêl L.åd SêlGn¡um ?]lncl-ì"0-l -gfts l---ãl oe*s l---ãl ¡r¡,rg l----ft| "¡ns f- l ''eÂs l-=?1 "nng Ë--=ä ',,s¡s f--t%d "'cft! fillool -gftg l....g=äl "¡ns Ë ,,e,r.g
l------ãì7ı'ol ms/t
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ñg ñ.bl p.rlg slld.
SamploDate: November9,2009
Farm Oporator : Undsrhill Fsms
Slto # : s-0513-41
Total Amount Appllod : 660 cublc m6tos
Appllcatlon ilothod :
Dato of Appllcatlon l
6ample Rsrulta
lotal Surponded Solldt
Total Ammomla xtt. Nll.
Nltrlt !r N
Nltrât a¡ N
NlMt + Nlùlts al l{
Potaarlum
Phosphorua
E.Coll (c{url00mL)
31200 ms/L
3.1 ngL
1.4 ngil-
52.0 nCL
53.4 ng/l-
'I l0 me/L
1200 mgúl-
42000 MaxlmumAllilablsConcontÉtlon
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Municipality of Bayham
Daily Process Data Collection
Port Burwell Wastewater Treatment Plant
[1 f 0001319] - Port Burwell Wastewater Treatment Plant
October-09 to December-O9
CALL INS FOR 4th QUARTER 2OO9
Details
112812010
1
Facility:
Works:
Month:
Date
12l9l2ÙOg Oper. Highlight
12l14l211g Oper. Highlight Call ln - 2.5 hours - Received Lo and HiHi Level alarms from Pump #1 (Eden). Reset and
Operational High Flows (Weather)Power Failure/Outage
acknowledged alarms. Received these alarms multiple times during the night.
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Page 214 of 261
/oCORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 28,2010
FROM: Water/Wastewater Superintendent FILE: E01
SUBJECT: Summary of Amendments to O.Reg. 170103 related to Community Lead Testing
Programs
NUMBER: E2010-001
Purpose
This report is to bring forward information related to
Lead Testing Programs) of O.Reg. 170103.
amendments to Schedule 15.1 (Community
Background
In 2007 the Province implemented a lead sampling program that affected all O.Reg. 170103 water
systems. At that time Bayham applied to the MOE and was successfully granted pafüal relief from
the total number of residential plumbing samples required under the regulation.
Staff Comments
On December 14,2009 the Province implemented amendments to the Community Lead Testing
Program (see attachment). The most significant arca of change affecting our operation is the full
exemption from collecting residential plumbing samples þg.1 of the attachment). This not only
reduces lab fees by $ 180.00 it also eliminates the need for advertising for residential volunteers to
take part in the sampling program and staff time to collect the samples and ensure the sample results
are hand delivered to the volunteers within the specified time as set out in the regulation. The
requirement for distribution system samples remains unchanged.
Attachments
Summary of Amendments to O.Reg. 170103 (Drinking Water Systems), made under the Safe
Drinking Water Ac!2002 Community Lead Testing Program (Schedule 15.1)
Strateeic Plan Goal
Goal #1 - Practice responsible financial management.
Goal #2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendation
That Staff Report 2010-001 be received for information.
Respectfully submitted,
Ed Roloson
V/aterlWastewater Superintendent
Revi edBy, /
Staff Report E2010-003 regarding Summary of Amendments to
O.Reg. 170/03 related to Community Lead Testing Programs.
Page 215 of 261
Summary of Amendments to O. Reg. 1?0/03 (Drinking Water Systems), made under the
Safe Drinking Water Act,2OO2
Community Lead Testing Program (Schedule 15.1)
NOTE: Amendments come into force on December 14, 2009
Please see the e-Laws website for these and other non-lead amendments to O. Reg. 170/03 at www.e-Iaws.sov.on.ca
Area ofcbanee Old requirement New mnrrirernent Retionale
Exemp tion from p lumbing
sampling for residential systems
serving less than 50,000 people
None Ifthe drinking water system serves less
than 50,000 people, the system may be
eligible for an exemption from lead sampling
in plumbing. A system qualifies for this
exemption if,
. The system is already doing reduced
sampling (see section 15.1-5 of
.O.Ree.170/03 on
www-e-Iaws. gov.on.ca for more
information about reduced sampling)
or has been doing plumbing sampling
according to a condition providing
reliefin an approval granted by the
ministry, and
o Not more than 10 per cent of plumbing
results exceeded the lead standard from a
complete year of reduced sampling (¡ottt
winter and summer rounds).
This change addresses concerns
expressed by smaller systems
regarding their costs and ability
to comply with the regulation in
situations where there were low
or negligible levels oflead in the
drinking water.
It maintains protection for
consumers since it is based on
actual test results, while
addressing the challenges being
faced by smaller systems.
,T,i;'!;::";'f ,,?ou)',,0,'l|;:,'i:';,""';"",Þorìtario
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Area ofchanse Old reoui¡ement New ¡eouirement R¡finnnle
No ministry approval is required for this
exemption. It is automatic once the test
results have been submitted to the ministry.
Once exempt, if future changes impact water
chemistry, Iead testing in plumbing could be
reinstated by the ministry.
Distribution system sampling is still
required.
Sampling from plumbing in
private residences where there
are a small number of buildings
The number of
plumbing samples to
be taken was
specified, but
samples could not be
from more than one
point in the same
building.
Ifthe system serves fewer than 100 people,
and the number of buildings served by the
system is less than frve, take one sample per
building, even if this number is lower than
the number of locations on the sampling
table. For example, if the system seryes
only three buildings with private residences,
take one sample per building for a total of
three samples.
Ifthe system serves 100 or more people and
the number of buildings served by the
system is less than the number of samples
required under the standard sampling table
in the regulation, more than one sample can
be taken per building in order to meet the
requirement. For example, if the system
serves 200 people, the table requires
sampling from 10 locations. If the system
only serves three buildings with private
residences, samples can be taken from more
than one location per building in order to
meet the requirement of 10 samples.
This change provides sampling
flexibility within small systems
where there are only a few
buildings served by that system.
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A¡ea ofcbenee Old reouirement New reouirenent Rationale
Water temperature for plumbing
samoles
None Take samples from cold water.This change adds clarity to the
samolins protocol.
System does not have a sampling
Iocation on the distribution
system
If there was no
sampling location on
the distribution
system, samples
could not be taken.
Distribution samples can be taken from
plumbing where necessary to do so.
This change adds clarity and
flexibility within the regulation
for situations where distribution
samples are diffrcult to obtain.
Taking distribution samples
from fixtures that are likely to
have elevated lead levels due to
lead-based materials in that
fixture, e.g., hydrants
None Distribution samples cannot be taken from
points in the distribution system where lead
levels are likely to be elevated due to
materials used in fixtures located at or near
the sampling point.
This ensures that samples reflect
the quality of water provided to
buildings served by the system.
Recording and submitting the
number of sampling points and
exceedances
None A-fter each round of testing, system owners
are required to record and submit to the
ministry the number of points sampled and
the number of points where samples
exceeded the standard.
The ministry will be providing a form O. Reg.
170/03 Community LeadTesling- End of Period
Report to submit to the ministry. It will be
posted on Drinkins Water Ontario
www.ontario.caldrinkingwater and owners
and operators will be notified once it is
available.
This ensures that additional
samples taken from points
already sampled during the
same season do not count
towards the 10 per cent
threshold for moving to reduced
sampling or for cor¡osion control.
Lead test reporting
requirements where samples ale
taken outside of prescribed
sampling periods
None Lead test reporting requirements also apply
to samples taken outside the prescribed
"summer" and "winter" sampling periods, if
samples are otherwise taken in accordance
with the regulation.
This ensures that the ministry
and local health units receive
reports ofresults that exceed the
lead standard even if the
samples are taken outside of the
regulatory testing dates.
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Area ofcbanee Old requirement New reouirement Rationale
Reporting exceedances to owners
of multi-residential buildings
Owners or operating
authorities were not
required to report
exceedances to
owners of multi-
residential buildings
Owners or operating authorities must report
exceedances to multi-residential building
owners or owner representatives (e.g.
superintendent) within seven days of
receiving the results.
This ensures that building
owners are aware of any
problems and can then take
proper corrective action.
Sentinel monitoring when part of
a required corrosion control plan
(Iarge municipal systems onþ
None Systems that are carrying out sentinel
monitoring (i.e., targeted monitoring) as
part ofa required corrosion control plan are
exempt from routine community lead
sampline in olumbine.
This change will eliminate
sampling duplication.
&cqeqbr, tHs ehaú is ualy a sq4,q¿ary. ?b òe e/ea¡ about wur speoúl'c ¿eqarieeei? ts, loe lä¿¿sú rcfe¡ to tÄe óe-tú of
O 4eg. J7o ?¡¿ade e¿rde¿ ú¿le,SafeÒr¿¿À¿bg WtetAet, 2002 o¿ ¡.yÞ¡¡,.eJah,.ç.€'ov.on.ea or.rcqeesú a coþyò¡cal/¿¿S"
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úåe ap¡¡/¿'caú¿'oa o¡ ¡¿úe¡p¡etatiut of ¿åe regu/aúr'oa or /e6rr,s/aâ'oa J,o¿¿ såou1d coasu/¿ a lawJrer.
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Page 220 of 261
lo
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: MOE Order - Richmond Water System
DATE: January 28,2010
FILE:
NUMBERz 82010-02
Purpose
This report is to further to the final Order issued by the Ministry of the Environment regarding the
Richmond Water System.
Bacþround
Council will recall considering the Notice of Intention to Issue an Order pursuant to the Safe
Drinking Water Act received October 30,2009. The Notice advised the MOE intended to order the
Municipality to take charge of and operate the Richmond well supply and distribution system by
January 4, 2010. As an alternative, the Municipality could submit a plan for implementing
connection to the current municipal system, supplying the Richmond system with water from the
municipal system, or establishing a new municipal drinking water system in Richmond.
The Municipality provided its written response by the established December deadline, which
proposed the Municipality decline operation of the system, and allow Richmond Community Water
Inc. to continue operating the system. The Municipality would undertake to complete planning and
implementation of a recommended solution regarding source water and treatment. The intent would
be for the system to remain under the current ownership. A follow-up meeting was held with MOE
representatives in early January. In October, Council also approved retaining Stantec Engineering to
assist in responses to MOE and preparation of the Implementation Plan.
The Municipality received the final Order from the MOE via email January 20th,2010. Several of
the municipal suggestions, particularly in the more technical areas, have been incorporated. For
example, the original Notice provided that the Municipality (as the operator) would be required to
prepare an Engineering Report on the system - such report would have been redundant given the
need to address the treatment system. This has been addressed in the hnal Order.
Insofar as one of the key issues - ownership and operation of the system, the MOE has not come as
far as we had asked, however the final order is an improvement from the initial notice. The original
MOE position was that the Municipality would operate the system and upon completion of the Plan
for treatment, become owner and operator. Though the final Order does provide that the
Municipality operate the system by March 2010, it also allows the Municipality to determine the
o\vrrer and operator upon implementation of the Plan. In exchange though, the Order is specific that
the Municipality operate the system with municipal staff during this "interim" period.
Staff Comments
Council had previously approved proceeding with the preparation of the Plan to comply with the
Order, with the assistance of Stantec. This Plan is presented to Council in a separate report. In
regard to this order itself, stafÏnote two general options that are available:
Option I - Appeal all or part of the MOE Order
The Municipality does have the option of appealing the order or specific portions of the order to the
Environmental Review Tribunal (within 15 days of service). Initial legal comment indicates little
chance of success in an overall appeal. Staff have not sought legal comment regarding appeal of
specific portions only.
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 221 of 261
Option 2 - Assume operations and improvements as per the Order
The Order provides that the Municipality assume all daily operations of the system utilizing trained
municipal staff by March l, 2010. In addition, a Plan to implement improvement to the
treatmenlsupply must also be prepared, and implemented no later that December 30, 2011. As has
been previously mentioned, in order to undertake operations, current staff would be required to
obtain certification respecting treatment. Staff have taken steps to complete the required training and
exams to meet the March lst MOE deadline. Additionally staffing needs are impacted. It is
estimated that an average four hours per day additional staff time is required to complete operational
and maintenance requirements in compliance with regulations (based on current source water and
treatment processes). This does not include general repairs, locates, weekend requirements or time
needed to examine and implement any system improvements. At minimum, one part-time operator
will be required to fulfiII this need. It should be noted that utilizing volunteer operators did not
appear to be a viable option regardless of the MOE Order provisions.
Staff have held preliminary discussions with CUPE regarding this and other staffing options and
impacts on the collective agreement. Further discussions will be required with CUPE to finalize any
arrangements.
Other issues
The MOE has made some steps to try to address questions regarding liability, as the current system is
under an advisory and is identified as deficient. Staff may need to further clariff any need for relief
from regulations pursuant to section 117 of the Safe Drinking Water Act and several other items such
as DWQMS and source water protection under the Clean Water Act.
As well, given the advisory in place and MOE concems, the Municipality should examine other
issues such as restrictions on new development for the area.
Lastly, for information, staff did complete and file application under the CAF program for
improvements to the Richmond treatment system. It is anticipated we will hear results sometime in
February.
Summary
Subject to any appeals directed by Council, in order to comply with the Order, the Municipality
needs to put in place the staffing and operational arrangements to operate the Richmond system by
March I,2010. As well, the production and implementation of a Plan regarding water supply and
treatment is required (separate report to be prepared).
Strategic Plan Goal(s)
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Goal #4 - Be dedicated to service excellence
Goal #5 - Develop a new and improved infrastructure network
Recommendation
THAT staff be authorized and directed to make staffrng and operational arrangements to operate the
Richmond Community'Water System pursuant to the MOE Order dated January 20,2010, including
the recruitment of a part-time Operator.
Respeç.tful
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 222 of 261
M¡nistry of
the Env¡ronment
Safe Drinking Water Branch
London District Office
3d Floor
3232 White Oak Rd,
London (Ontario) N6E 1t8
M¡nistèro de
I'Environnement
Direction du contrôle de la qualité de
I'eau potable
Bureau du disùict de London
3u étage
3232, chemin White Oak
London (Ontario) N6E 118
ORDER
Section 114 Safe Drinking WaterAct
S.O. 2002, c.32, as amended ("SDWA")
TO
@ ontario
The Municipality of Bayham
Municipal Office
9344PlankRoad, Box 160
Straffordville ON NOJ lYO
Attention: Mr.KyleKruger,Administrator
Site Location: Richmond Community Water Inc.
9190 Richmond RD,
Richmond ONN5H 2Rl
I have consulted with the Medical Ofücer of Health with respect to the matter of the drinking
water system owned by Richmond Community Water Inc. ("Richmond Well Supply") as
evidenced by the correspondence which was attached as Appendix A to the s. 114 SDWA Notice
of Intent to Issue Order (a copy of the Notice is attached hereto as Appendix l).
The above noted Notice of Intent issued under s. I 14 of the SDWA on October 30, 2009 to The
Municipality of Bayham ("Municipality") provided the Municipality with the opportunity to
respond to the Notice in accordance with subsection ll4(2) of the SDWA.
Pursuant to subsection 114(10) of the SDTWA, on December 14,2009 the Municipality provided
the Director and the Medical Offrcer of Health with its written response to the Notice and I have
reviewed and consiclered that response.
The Owner, as identified in the Notice, was provided with an opportunity to provide written
response(s) to the Notice. No written responses were submitted by the Owner.
For the reasons set out in this Order and pursuant to my authority as set out in Section I 14 of the
SDWA I hereby issue this Order to the Municipality requiring it to provide the undersigned
Director a written copy of a detailed plan ("Plan") for implementing one or more of the
following options:
(a) connecting the Richmond Well Supply to the Municipality's Water Distribution System
while monitoring and sampling that water according to the requirements of O. Reg.
170103, made under the SDWA ("O. Reg. 170103");
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 223 of 261
-2-January 20,2010
(b) supplying the Richmond Well Supply with water from the Municipality's Water
Distribution System while monitoring and sampling that water according to the
requirements of O. Reg. 170/03; or
(c) establishing a new municipal drinking-water system to serve the residents currently
served by the Richmond Well Supply.
PART 1: LegalAuthority
1.1 This Order is issued pursuant to sections ll4, ll5, Il7 and 162 of the SDWA, all of
which are set out in Appendix B.
PART 2: Background and Reasons
2.1 Richmond Community Water Inc. owns the Richmond Well Supply which supplies water
to a non-municipal year round residential building located approximately 50 km south-
east of the City of St. Thomas, at 53853 Heritage Line Rd, Aylmer, Ontario, N5H 2Rl,
Municipality of Bayham ("Site"). This drinking water source is classified as ground
water under the direct influence of surface water. Raw water is drawing from a ravine in
an excavated area into pre-cast concrete containments lined with filter cloth clear stone.
The raw water is treated via canister filtration, ultraviolet inadiation (UV) and
chlorination.
The Richmond Well Supply is classified as a non-municipal year round residential
drinking-water system under O. Reg. 170/03. It is therefore a regulated non-
municipal system for the purposes of section ll4 of the Act as prescribed by
subsection 2 (5) of O. Reg. l7ll03, made underthe SDWA.
The Richmond Well Supply provides drinking water to a total of 50 individual houses
and one (1) church within the Municipality.
The Richmond rüell Supply consists of two artesian and surface water collection systems
located in a ravine. Raw water is collected in an excavated area into pre-cast concrete
containments lined with filter cloth and clear stone. The raw water flows via gravity to
the lower level of the ravine and is pumped to the pumphouse. The raw is treated via
can i ster filtration, ultraviol et irrad iation (UV) and chlorination.
On October 1,2007, Provincial Officer's OrderNo.'s I-6AJAL; 1-6AJAO; l-6AK62; l-
6AK5z;1-4K65; l-64K68; 1-6AK6B; l-6AK6E were issued to Richmond community
Water Inc., requiring proper maintenance and operation of the Richmond Well Supply in
accordance with o. Reg. 170/03. Attached hereto, as Appendix C, is a copy of the
aforementioned Provincial Officer's Orders and accompanying Provincial Officer's
Reports. The Provincial Ofücer's Reports, which each form part of their respective
orders, noted the following contraventions as of October 1,2007:
a) Failure to take raw and treated water microbiological samples in accordance with the
requirements of Schedule l1 of O. Reg. 170/03;
11
2.3
2.4
2.5
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 224 of 261
2.6
2.7
-3-January 20,2010
b) Failure to take lead, sodium, fluoride, trihalomethanes, nitrates and nitrites samples
in accordance with the requirements of Schedule l3 and l5.l of O. Reg. 170103;
c) Failure to complete an engineering evaluation report as required by Schedule 21 of O.
Reg. 170/03;
d) Failure to install and operate appropriate treatment equipment in accordance with
Schedule 2 of O. Reg. 170/03;
e) Failure to provide required notifications of all adverse water quality incidents as
required by Schedule 16 of O. Reg. 170/03
Ð Failure to ensure that an operator with a valid certif,rcation conducts all operational
test and duties as required by s. 1l of the SDWA;
g) Failure to ensure one water sample is taken after each filter and tested immediately
for turbidity as required by Schedule 2 of O. Reg. 170/03;
h) Failure to construct and maintain wells to prevent surface water and other foreign
materials from entering the wells as required by Regulation 903 ("Reg. 903"), made
under the Ontario Water Resources Acf, R.S.O. 1990, c. O.40, as amended
("owRA")
On February 17,2009 Elgin-St. Thomas Health Unit (ESTHU) re-issued a Drinking
tüater Advisory @WA) for the Richmond Well Supply due to high nitrates. The nitrate
levels at this facility continue to exceed the standard of l0 mg[L and were most recently
reported to be I1.9 mglL.
On May 20,2009, the Ministry of Environment provided a Communal Drinking Water
Inspection Report to the Richmond Community Water Inc. (Inspection # I-6OR8E). The
findings of the inspection found a total of eight (8) instances of non-compliances with
regulatory requirements which include the following:
1. The o\¡/ner had not updated the drinking-water system registration information to
reflect pertinent changes to the profile as required by section. l0.l of O. Reg. 170/03.
2. A statement has not been prepared by a Professional Engineer nor has an exemption
from Schedule 2 of O. Reg. 170/03 have neither been provided by the owner nor
granted by the Ministry.
3. On the date of the inspection, all treatment specified within the Engineering
Evaluation Report was not in place or being used. At the time of the inspection the
Engineering Evaluation Report (EER) was made available for review. However, the
report did not completely fulfill the requirements of Schedule 2l of O. Reg. 170/03
and include all of the treatment equipment installed at the pumphouse.
4. Required documents were not made available free-of-charge during normal business
hours at a location accessible to the public as required by section n() of O. Reg.
170/03.
5. Sampling requirements for lead were not being met as prescribed by schedule 15.1 of
O. Reg. 170/03.
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 225 of 261
-4-January 20,2010
6. Chlorine monitoring for secondary disinfection was not being done in accordance with
Schedule 8-3 of O. Reg. 170/03.
7. Turbidity monitoring was not being carried out in accordance with Schedule 8-4 of O.
Reg. 170/03
8. All required notifications of adverse water quality incidents were not provided to the
Spills Action Centre and to the Medical Offrcer of Health in accordance with Schedule
16 of O. Reg. 170/03.
2.8 On August ll, 2009, the owner of the Richmond Well Supply failed to immediately
report an adverse évent (elevated turbidity) to the Medical Office of Health and the Spills
Action Centre. The owner /operator decided to issue a Drinking Water Advisory to the
community and made verbal notifications of the Drinking Water Advisory to all of the
users ofthe system.
2.9 On August 14,2009, a site visit was conducted by Provincial Ofücer/Drinking Water
Inspector, Jim Miller of the Ministry of the Environment's London District Office. This
visit was conducted as follow-up to the most recent adverse event (elevated turbidity) and
to ensure that all monitoring sampling and recording conditions had been met.
During the site visit an inspection was conducted of the source water collection area
located east of the pumphouse in a ravine. Visual observations found debris (burnt
garbage, plastics and yard waste) above the Richmond Well Supply's raw water source
(infiltration gallery) creating potential for contamination of the source water of unknown
type and quantity (See Appendix D for photographs of observed debris). Additionally, it
was found that an excessive amount of erosion (claylsand) from the upper ravine had
migrated toward the area of the unsecured filter collection system. The site visit revealed
site conditions that may result in bacterial and chemical contamination of the raw water
supplying the system and cannot be mitigated by the treatment system which is in place.
2.10 A review of the Hydrogeological assessment for the Richmond Well Supply was
conducted. It was found that the consultant provided Well Head Protection
recommendations up to and including acquiring an alternate drinking water source for the
consideration of the owner.
The consultant also provided additional minimum recommendations for the existing
infiltration galleries which have not been implemented by the owner and includes the
following:
. The slope above the water collection point needs to be stabilizedto prevent any
movement of soil and debris into the water collection area.. Fence offarea to limit access.. Conduct additional chemical sampling to monitor impacts from road salt, fertilizer
and septic systems.. Clean and maintain filter collection system.
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 226 of 261
E
-J-January 20,2010
. Provide easy access for system maintenance and monitoring.
2.ll A pattern of ongoing non-compliance and the inability of the o\ryner to ensure that the
Richmond Well Supply is constructed and maintained to prevent surface water and other
foreign materials from entering the well pose a signifìcant health risk to system users.
There is an apparent willingness on the part of the owner to exploit the ministry's
commitment to provide support and flexibility to committed owners/operators in their
attempts to attain compliance with the requirements of the Act and associated regulations.
The potential for both recognized hazards and unknown contaminants to enter the source
water, given the current design of the Richmond Well Supply and the environmental
setting, present an elevated and unnecessary risk to the users. The Richmond Well
Supply's treatment equipment as supplied cannot sustain heavy organic/inorganic
loadings (elevated turbidity) nor is the treatment system designed to remove
contaminants such as pesticides and chemicals that may result from heavy run-offduring
rain events.
2.12 On August 18, 2009, a representative of the owner of the Richmond Well Supply
delivered door to door notifications of the Drinking Water Advisory to all of the users of
the system.
2.13 I am of the opinion that the past and ongoing non-compliance by the Richmond Well
Supply with the relevant legislation, pose a significant health risk to users of the system.
The raw water source for the Richmond Well Supply is not constructed to prevent surface
water and other foreign material from entering the collection system. The current
treatment system as installed is not physically capable of treating the current source water
supply at all times and is not able to maintain a safe and sustainable supply of drinking
water to the system users. The system operators do not demonstrate a level of
competency required to manage and treat such a high risk water source. There is no
assurance that the users of the system are being provided with properly treated water.
2.14 My staffand I have consulted the Medical Ofücer of Health (MOÐ with respect to this
matter. The MOH has indicated that he supports the MOE's intention to seek improved
compliance with O. Reg. 170/03 in this situation (Personal correspondence October 5,
200e).
2.15 I am of the opinion that the Richmond Well Supply requires servicing by a municipal
water authority in order to protect its users from a drinking-water health hazard.
PART 3: Directions to the Municipality
Having reviewed the Municipality's response to the Notice that was issued on October 30'
2009 and having considered the subsequent information and submissions received from the
Municipality with respect to the Richmond Well Supply, I am of the opinion that it is
reasonable and appropriate to order the Municipality, pursuant to my authority under
subsections 114(1) and 162(l) of the SDWA, to take all necessara steps to do, or cause to
have done, the following:
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 227 of 261
-6-January 20,2O1O
3.1 By no later than February 8,2010, provide the undersigned Director a written copy of the
Plan for implementing @g of the following options:
a) connecting the Richmond Well Supply to the Municipalþ's Water Distribution
System while monitoring and sampling that water according to the requirements of O.
Reg. 170/03;
b) supplying the Richmond Well Supply with, water from the Municipality's Water
Distribution System while monitoring and sampling that water according to the
requirements of O. Reg. 170/03; or
c) establishing a new drinking-water system to serve the residents currently served by the
Richmond Well Supply.
3.2 Where appropriate, the Plan shall conform to the definition of a "Drinking Water System" as
defined in s.l of the SDWA, that is "a system of works, excluding plumbing, that is
established for the purpose of providing users of the system with drinking water and that
includes,
(a) any thing used for the collection, production, treatment, storage, supply or distribution
of water,
(b) any thing related to the management of residue from the treatment process or the
management ofthe discharge of a substance into the natural environment from the
treatment system, and
(c) a well or intake that serves as the source or entry point of raw water supply for the
system."
3.3 Immediately upon written notification by the undersigned Director, begin implementing the
option ("Preferred Option") described in the Plan required by paragraph 3.1 above.
3.4 The Prefened Option shall be completed and operational by no later than December 30th,
20t1.
3.5 Once the Preferred Option is complete and in operation, the Municipality shall identit/ the
owner and the operator of the Preferred Option within 30 days of the Preferred Option
commencing operation to the Director as identified in s. l0.l of O. Reg. 170/03 in the format
stipulated by the Ministry.
3.6 Ensure an operator with the appropriate qualifications is in place to operate the Richmond
Well Supply by no later than February 26,2010. During the period in which the Richmond
Well Supply remains in operation, the Municipality shall utilize employees of the
Municipality with appropriate qualifications to operate the Richmond Well Supply in order
to maximize operational competence and minimize risk to the users.
3.7 Once the Preferred Option is in compliance with paragraph 3.5 of this order, the
Municipality shall, in the event of the ownership and operation of the Preferred Option
being assumed by a person or persons other than the Municipality, do the following within
90 days ofthe commencement of the new ownership and operation:
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 228 of 261
-7 - January 20,2010
a) develop a plan to ensure that the ne\M operator has the appropriate qualifications and
training in place to operate the Preferred Option; and
b) develop a coaching and mentoring plan to ensure a proper transition of the system to
the identified owner and operator which focuses on hands-on training, the provision
of guidance documents and sampling
3.8 By no later than March 1,2010, the Municipality shall, operate the Richmond Well Supply
for the purpose of carrying out the directions detailed in Item 3.9 below until the Preferred
Option under the Plan accepted by the Ministry of the Environment, is put into place and is
operational.
3.9 Immediately, upon assuming operational authority at the Richmond Well Supply pursuant to
the direction detailed in Item 3.3 above, the Municipality shall initiate monitoring and
sampling of the Richmond Well Supply in accordance with the applicable requirements of O.
Reg. I 70103, specifically:
a) Conduct operational checks, sampling and testing in accordance with the
requirements of schedule 6 of O. Reg. 170/03;
b) Conduct maintenance and operational checks in accordance with the requirements of
schedule 7 of O. Reg. 170/03,
c) Conduct microbiological sampling and testing in accordance with the requirements of
schedule ll ofO. Reg. 170/03;
d) Conduct chemical sampling and testing in accordance with the requirements of
schedule l3 of O. Reg. 170/03;
e) Report adverse test results and other problems in accordance with the requirements of
schedule l6 of O. Reg. 170/03;
Ð Complete corrective actions in accordance with the requirements of schedule 18 of O.
Reg. 170/03
g) Have a professional engineer with experience in sanitary engineering or a person
under the supervision of a professional engineer with experience in sanitary
engineering, who has visited the drinking water system:
i. Identifr all equipment currently in use at the drinking water system;
ii. Identiff measures such as additional sampling, equipment or communication with
users of the drinking water system which will assist in mitigating risk to the users,
to be taken by the owner and operating authority while the Richmond Well
Supply is in operation and the Preferred Option is in development;
iii. Set forth requirements relating to the frequency with which equipment must be
inspected, tested and replaced at the current system; and
iv. Provide any further direction to the owner/operator to further mitigate risk while
the Preferred Option is in development.
3.10 At any time that it is determined that one or more of the wells of the Richmond Well
Supply is no longer being used or maintained as a well supply, the Municipality shall
immediately notiff the undersigned Director and, within 30 days ofthat notification,
abandon the well or wells in accordance with the requirements of section 2l of Reg. 903.
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 229 of 261
-8- January21,2010
3.1I The Municipality shall document the costs associated with complying with each Item of this
order as the resultant costs of complying with this order may be recovered by the
Municipality from Richmond Community Water Inc. and its members under the authority of
the SDWA and the Municipal Act, 200 1.
PART 4: MISCELLANEOUS
4.1 lf a time period expires on a Saturday or Sunday or other Provincial Government holiday, the
time period shall expire on the following weekday.
4.2 All notices are issued in the English language and may be translated into the French
language. ln the event that there should be a conflict between the English original and the
French translation, the English original shall prevail.
4.3 The requirements of this Order are severable. If any requirement of this Order or the
application of any requirement to any circumstance is held invalid, the application of such
requirement to other circumstances and the remainder of the Order shall not be affected
thereby.
4.4 The requirements of this Order are minimum requirements only and do not relieve you from:
a) complying with any other applicable order, statute, regulation, municipal, provincial or
federal law; and
b) obtaining any approvals or consents not specif,red in this order.
ISSUED at London, this 20th day of Janu ary,20l0.
¿Aa\y6e
Shawna Bourne, MHS, BASc
Directo¡ s.I14 SDWA
cc. Frank Warsh, Medical Offrcer of Health - Elgin St. Thomas Public Health
Lewis EugeneAcre, Director/Treasurer Richmond Community Water Inc
Rick Lee Garrett, Director/Secretary Richmond Community Water Inc
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 230 of 261
-9- January 20,2010
APPEAL INFORMÄTION
You may require a hearing before the Environmental Review Tribunal it within 15 days of
service of the order, you serve written notice of your appeal on the Environmental Review
Tribunal and the Director. Your notice must state the portions of the order for which a hearing is
required and the grounds on which you intend to rely at the hearing. Except by leave of the
Environmental Review Tribunal, you are not entitled to appeal a portion of the order or to rely on
grounds of appeal that are not stated in the notice requiring the hearing. Unless stayed by the
Environmental Review Tribunal, the order is effective from the date of service.
Written notice requiring a hearing must be served personally or by mail upon:
The Secretary a Director (Provincial Ofücer Orders)
Environmental Review Tribunal n Ministry of the Environment
P.O. Box 2382 d 3232 White Oak Road
2300 Yonge Street Suite 1700 London, ON
Toronto, ON M4P 1E4 N6E lL8
Fax: (519) 873-5094
Where service is made by mail, it is deemed to be made on the fifth day after the date of mailing
and the time for requiring a hearing is not extended by choosing service by mail.
Further information on the Environmental Review Tribunal's requirements for an appeal can be
obtained directly from the Tribunal by:
Tel: (416) 314-4600 Fax (416) 314-4506 www.ert.sov'on.ca
FOR YOUR INFORMÄTION
. Unless stayed by the Director or the Environmental Review Tribunal, this order is effective
from the date of service. Non-compliance with the requirements of this order constitutes an
offence.
. The requirements ofthis order are minimum requirements only and do not relieve you from
complying with the following:
. afly applicable federal legislation;
. any applicable provincial requirements that are not addressed in the order; and
. aîy applicable municipal law.
. The requirements of this order are severable. If any requirement of this order or the
application of any requirement to any circumstance is held invalid, the application of such
requirement to other circumstances and the remainder of the order are not affected.
. Further orders may be issued in accordance with the legislation as circumstances require.
. The procedures to request a review by the Director and other information provided above are
intended as a guide. The legislation should be consulted for additional details and accurate
reference.
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 231 of 261
January 20,2010
Staff Report E2010-02 regarding MOE Order - Richmond Water
System. File: E08
Page 232 of 261
l¡
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning CoordinatorlDeputy Clerk
SUBJECT: Household Hazardous Wastellarge Itern Disposal
DATE: February 1,2010
FILE: E09
NIIMBER: E2010-001
Purpose
To confirm the 2010 Household Hazardous Waste and Large ltem Drop-off Day and to
recoÍtmend that Clean Harbors Canada Inc. be retained to manage the hazardous waste.
Background
A service level budgeted for the last several years includes a single Household Hazardous Waste
and Large Item Drop-offDa5 held at the public works yard at the end of May (on the Saturday
following the long weekend) each year. Municþal staff has ma¡ned the event with Clean
Harbors Canadalnc. managing the collection and disposal of the hazardous waste.
Staff Comments
In order to have a contract in place for Hazardous Waste Drop-off, arrangements need to be
ftnalized shortly. In addition, it is beneficial to have confirmation for resident inquiries and to
provide advance public notice of the event.
Contact has been made with Clean Harbors, and they are tentatively booked for Saturday, May
29th,2010 from 9:00 a.m. to 2:00 p.m.
The HouseholdHazañous Waste and Large Item Drop offDay is included in the current draft
2010 Budget.
Recommendation
"That the 2010 Household Hazardous 'Waste and Large Item Drop-off Day be arranged for
Saturday lrlay 29th, 2010, and that Clean Harbors Canada Inc. be retained to manage the
Hazardous Waste Drop-off collection and disposal."
Respectfully submitted
Planning Coordinator/Deputy Clerk
Staff Report E2010-001 regarding Household Hazardous Waste /
Large Item Disposal. File: E09
Page 233 of 261
Page 234 of 261
/ò
aEcEtv
JAN I a 2010
MUNICIPATITY OF $AYHAIII
Eü
Municipality of Bayham
PO Box 160
9344 Plank Road
Straffordville,On
NOJ IYO
The Mayor & Council:
Utility Bill - 23 Brock St. Port Burwell
Enclosed is a copy of the abovementioned which contains an inordinate charge for water
($ 102.06) due to an incident of a tap left running for 4 days. As I am a cottage owner I
very seldom even achieve minimum usage as ,generally, we are weekend residents.Your
municipality went through an upgrading process and we received at least 5 separate
notices of "loss of service" each covering 3 or 4 days and we reached the point of
wondering if this event were ever to occur. Unfortunately ,it did occur as we were
cleaning up(bathroom tap was on then ceased to run when your workmen cut service) to
head back to Woodstock on Monday morning and wp overlooked checking the situation
as all was well (we thought) as we merrily departed for home. Upon returning for the
next weekend on Friday ,lo and behold, the tap was running and had been ever since
service was restored the prior Monday. While lrealize this incident is primarily my fault
,I would appreciate your consideration of some relief due to your involvement having
some bearing on the occurïence. Any assistance/relief would be sincerely appreciated.
My thanks for your consideration.
Woodstock, On. N4T 1V2
Yours truly,
Correspondence received January 19, 2010 from John D. Wylie
regarding "Utility Bill - 23 Brock St., Port Burwell. File: C13
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Stantec Gonsulting Ltd.
800 - 171 Queens Avenue
London ON N6A 5J7
Tel: (519) 6r'.5-2007
Fax: (519) 645-6575
Stantec
February 3, 2010
File: 1655-00615
The Municipality of Bayham
9344 Plank Road
P.O. Box 160
Straffordville, ON NOJ 1Y0
Attention: Mr. Kyle Kruger, C.M.O, Administrator
Dear Sir:
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of
Richmond
1. lntroduction
The intent of this letter is to provide a detailed plan to the Municipality of Bayham to address the long term
water servicing solutions for the Village of Richmond. This submission is intended to satisfy the Ministry of
the Environment (MOE) Order to the Municipality made pursuant to Section 114 of the Safe Drinking Water
Act,2002 (SDWA) by providing a detailed plan in accordancewith Clause 3.1 by February 8,2010.
lnformation related to other compliance requirements for the Municipality with regards to the operation of the
existing or proposed waterworks system is not provided in this submission and will be addressed separately
or as required.
2. Background
The existing waterworks system is owned by Richmond Community Water lnc. a private entity which services
the Village of Richmond which consists of approximately 50 homes and one church. Under Section 1 of
O.Reg. 170103, the waterworks system is currently classified as a Non-Municipal Year-Round Residential
System as it is not a municipally owned system, but services a residential development of six or more
residences. The waterworks system is registered with the Ministry of the Environment (DWIS #260074854).
Based on a review of available documentation, it appears that the waterworks system is serviced by two (2)
artesian fed stone infiltration galleries. ln accordance with the report titled "GUDI Assessment, Richmond
Community Water Supply' prepared by HGI Services Ltd. (Report #07-05 dated April 2007), the source water
is classified as Groundwater Under the Direct lnfluence of Surface Water (GUDI) based on application of the
screening level criteria of Section 2 of O.Reg. 170103. Therefore, the water system is required to provide
prímary treatment for a surface water source in accordance with Schedule 2 of O.Reg. 170103, specifically:
. 2-log removal or inactivation of cryptosporidium cysts;
. 3-log removal or inactivation of giardia cysts; and
. 4-log removal or inactivation of viruses.
The existing treatment system generally consists of a combination of cartridge filters (20, 5, and I micron) to
provide filtering of the incoming water supply to the treatment building and outgoing water entering the
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Page 2 of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
distribution system. Primary disinfection is currently provided by a combination of UV disinfection and
chlorination. Secondary disinfection is also addressed by means of the chlorination system in accordance
with Schedule 1 of O.Reg. 170103. With the exception of flow meters or integrated UV sensors, there are no
other known monitoring devices within the treatment building to monitor the quality of the water.
Since Augusl2007, the water system has been under a Drinking Water Advisory due to elevated nitrate
levels. ln addition, a review of documentation reveals several Provincial Orders have been issued to the
current owner and operators due to non-compliance in relation to the record keeping, sampling, water quality,
treatment, reporting, adverse notification, and corrective action requirements of O.Reg. 170103.
On October 30, 2009, the Ministry of the Environment (MOE) issued a Notice of lntention fo /ssue Orderto
the Municipality of Bayham and Richmond Community Water lnc in accordance with Section 114(2) of the
Safe Drinking Water Act,2002 (SDWA). This Notice was issued in response to the failure of the current
owner to address non-compliance issues noted in the previous Provincial Orders issued for the waterworks
and reflects the MOE's intent to have the Municipality assume responsibility for the system in order to protect
its users.
The Nofice of tntention fo /ssue Order set out various requirements and timelines for the current owner and
for the Municipality. Under Part 3 of the Notice, the MOE provided direction to the Municipality with respect to
taking over control of the waterworks system. ln accordance with Subsection 114 (9) of the SDWA, the
Municipality was required to abide by one or more of the following actions:
. Action 1: By January 4,2010, take charge of and operate and maintain the Richmond WellSupply
in accordance with O.Reg . 170103 incf uding all sampling, treatment, reporting, and maintenance; or
. Action 2: By January 4,2010, provide the MOE with a detailed plan for implementing one of the
following options:
i. Option 1: Connect the Richmond system to the Municipality's Water Distribution
System;
ii. Option 2: Supply the Richmond system with water from the Municipality's Water
Distribution System; and
iii. Option 3: Establish a new municipal drinking water system to serve the community.
ln accordance with Part 4 of the Notice and Subsection 114 (10) of the SDWA, the Municipality was to
provide a written response to the MOE by December l, 2009 confirming which of the above actions will be
initiated.
Following a request by the Municipality to extend the December 1, 2009 deadline in order to allow for council
to be informed of the order, a formal submission to the MOE was made on December 14, 2009. ln
accordance with Part 4 of the initial notice, the Municipality confirmed that the preferred long term servicing
solution for the Richmond Community is to seek an alternative water supply. This decision is based on the
anticipated costs associated with upgrades to the existing system to provide the required treatment, onerous
operational costs, and the inherent liability that would remain given the nature of the source water and
potential for continuous public health concerns.
On Decembe r 24, 2009 the MOE provided a draft Order in accordance with Section 114 of the SDWA to the
Municipality for review. The draft Order noted requirements that the Municipality must meet to ensure
compliance to the SDWA and its regulations and includes the requirement to provide an alternate water
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Mr Kyle Kruger, C.M.O, Administrator
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Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
source to the community as per Action 2 of the original Notice of lntent. Following a meeting between the
Municipality, the MOE, and Stantec on January 6, 2010 to discuss and clarify the conditions and requirements
of the draft Order, the MOE revised and issued the Final Order dated January 20,2010. ln addition to
requirements related to the operation of the existing waterworks system, this Order requires that the
Municipality provide a detailed plan by February 8, 2010 to implement one or more of the long term servicing
solutions previously noted.
At the request of the Municipality of Bayham, Stantec Consulting Ltd. (Stantec) has prepared a detailed plan
and estimated project schedule to implement one of the long term servicing options noted in the MOE Order.
ln accordance with Clause 3.1 (c), the subsequent sections of this letter provides a proposed work scope to
investigate the feasibility of establishing a new groundwater supply that is capable of meeting the potable
water demands of the Village of Richmond, as an extension of the existing municipal system seems to be
cost prohibitive based on initial review. A phased approach to the groundwater exploration program is noted,
with a general summary of each phase and subsequent task being discussed in the sections below.
Throughout this proposed plan, assumptions in refation to site activities, consultation processes, etc. have
been made based on past experience with similar projects of this size and complexity. However as with any
project, exact work scopes may need to be revised at a later date based on conditions or limitations
encountered during the process. Wording such as "may" or "should" referenced throughout this document
relates to our preliminary assumptions to date and therefore should be interpreted as being subject to further
detailed information being made available.
3. Work Plan and Schedule
We have prepared a work plan to ensure that all required components for successfully undertaking this
project are present. We understand the complex and potentially controversial nature of this project and our
work plan is designed to be flexible and allow for reasonable contingencies to ensure as early a start as
possible for construction and ultimately implementation of the long term solution by the compliance deadline
date of December 30, 2011 as noted in Clause 3.1 of the MOE Order. As per our experience with similar
projects we have attempted to integrate as many components of this project as practical to allow for the work
to move forward in a logical and expeditious manner. This is shown in the overall estimated project schedule
which is provided as Figure 1 in Appendix 1.
The detailed work plan is to be organized into five areas: Groundwater Supply Exploration and Evaluation,
Consultation, Detailed Design & Tender, and Construction. These are shown in Table 1.
Table 1 - Work Breakdown Structure for Proiect
Area Work Streams
Groundwater Supply
Exploration and Evaluation
a Hyd rogeological Assessmento Background Review and Field Reconnaissance
o Construction of Test Wells
o Short -Term Pumping Tests
GUDI Evaluation / Lonq Term Pumpinq TestO
Gonsultation
Schedule C Class EA o Prepare Problem / Opportunity Statement
Advertise Notice of Commencement
ldentify Alternative Solutions
lnventorv Natural-Social-Economic Environment
a
a
a
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February 3,2010
Mr. Kyle Kruger, C.M.O, Administrator
Page 4 of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
Table I - Work Breakdown Structure fo¡ Proiect
Area Work Streams
Evaluate Alternative Solutions
ldentify lmpacts of Solutions and Mitigating Measures
Prepare and Undertake PIC #1
ldentify Alternative Design Concepts for Prefened Solution
Detail lnventory Natural-Social-Economic Environment
Evaluate Altemative Designs
Prepare and Undertake PIC #2
Prepare and Submit Draft Preliminary Design Report / Design Brief
Prepare Draft ESR
Finalize ESR, Advertise Gompletion and Post on Public Record
OR
Modifi ed Consultation Program ¡ Prepare and Submit Report on Review of Alternatives as per Clause 3.1 of
the MOE Ordero Finalize Report and Submit for Council Review
. Undertake Stakeholder (Public) Notification
The above noted description for the Modified Program should be considered as
general information only and is subject to further review by the MOE, Municipality,
and Council to confirm an appropriate level of work
Note: The Municipality will require further clarification from the MOE in relation to requirements to undertake a formal
Schedule C Class EA based on clarification of ownership of the waterworks system and subject to the review of
exemotions as a result of the issuance of the Order.
Preliminary Design Hydraulic Review
Pipeline Design
Facility Planning and lntegration
Geotechnical Review
Hvdrooeolooical Review
a
a
a
a
a
Detailed Design/Tender Process Design
Structural/Mechanical Design
Electrical Design
Site Works Design
Aoorovals
o
a
a
o
O
Construction and
Commissioning
a
a
a
Contract Administration
Facility Gommissioning and Training
Preparation of Operation and Maintenance Manuals and As-Recorded
Drawinos
TASK I - GROUNDWATER SUPPLY EXPLORATION AND EVALUATION
nce
A desktop level water supply evaluation will be completed where all available geological, soils and
topographic mapping and background reports that are applicable to the study area, including hydrogeological
and geotechnical investigations, watershed studies, and pertinent publications produced by the Ministry of the
Environment (e.g., Water Well Records), The Village of Richmond, The Municipality of Bayham, Elgin County
and localconservation authorities willbe reviewed. This background information will be used to develop a
conceptual model of the study area's hydrogeological system. Using this conceptual model, Stantec will
identifo potential aquifer systems beneath the Site that could be utilized to meet the potable water demands of
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Mr. Kyle Kruger, C.M.O, Administrator
Page 5 of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
the community. Once a suitable aquifer system has been identified, information presented in Ministry of
Environment Water Well Records will be used to determine the hydraulic characteristics of the aquifer, which
will then be used to evaluate whether the aquifer is capable of meeting the projected water demands of the
community.
To supplement the information obtained from the background review, a door-to-door well survey of selected
residences to obtain site-specific information on the performance (i.e., quantity and quality) of existing water
supply wells throughout the study area should be completed. This information will be used to build upon the
previous results of the desktop study and assist Stantec with establishing criteria to be used in identifoing
locations for the drilling of potential test wells. The criteria that will likely be used to select drilling site
locations include existing specifíc capacities of surrounding wells, nature of geological materials (e.9.,
presence / absence of confining layers), location of site with respect to potential water quality threats, location
of site with respect to sensitive aquatic and terrestrial resources, site proximity to existing water supply
infrastructure, and site access.
Part 2 - Construction of Test Wells
It is anticipated that a total of two (2) test wells will be constructed to properly assess the spatial distribution of
potential aquifer yields throughout the study area and, consequently, identify those areas having the greatest
potential for the establishment of a permanent groundwater supply well(s) that will capable of meeting the
projected water demands of the Richmond Community. Stantec anticipates that each test well will consist of
a 152 mm (6") outside diameter screen and casing.
It is anticipated that Phase 2 may involve the following tasks:
. Obtaining three (3) quotations to complete the drilling and test well installation work;
. Convene a pre-construction meeting with the successful drilling contractor and the Municipality to review
administrative procedures, general expectations and schedule, confírm drilling locations and delineate the
overallworking area;
. Assíst with the clearing all underground services (including bell, hydro, gas, cable and public works);
. Observe the test borehole drilling and downhole logging/sampling and document the geological
formations and aquifer characteristics encountered at each drilling site;
. Review the geologic data logged during drilling, confìrm the finalwell design and confirm that the test well
installations will be in compliance with Ontario Regulation 903 and health and safety regulations;
. Observe the installation of each well casing, including grouting, and the placement of the well screen, and
the final development of the well. From these observations, prepare well construction and geologic
interpretive logs for each well, which will subsequently be submitted to the Village upon completion;
. General correspondence and review of work completed by the contractor on a daily basis;
. Organize and attend construction meetings, as required, including preparation of meeting minutes within
one week following the meeting;
. Provide geodetic coordinates and elevation of each well; and,
. Restore each drilling site to its original condition following the test well installations.
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February 3, 2010
Mr Kyle Kruger, C M O, Administrator
Page 6 of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
Pa¡t 3 - Short-Term Pump Testins (Step Tests)
A preliminary evaluation of yield potent¡al for each test well will be completed through the completion of a
short-term performance test. This performance test will involve pumping each test well at successively higher
rates while measuring the water level response in the subject well. Each pumping rate step will last for a
period of approximately one (1) hour, with an anticipated four (4) to five (5) steps being completed. At the
end of each step test, a water quality sample will be collected for metals, anions and general chemistry
analysis. Following a review of the hydraulic response testing and water quality results, the test wells will be
ranked based on a combination of their short-term yield potential and potability and provide recommendations
as to which wells should be subjected to a longerterm performance test (i.e., Part 4). The overall objective of
Part 3 is to select the test well that shows the greatest potential for being developed into permanent
groundwater supply well.
Part 4 - GUDI Assessment / Lono-Term Pump Testinq
This phase will involve subjecting the test well selected in Part 3 of Task 1 to a continuous, constant-rate
pumping test for a minimum period of 24 hours to determine the sustainable yield of the target aquifer, the
long-term hydraulic performance of the well (i.e., quantity and quality), the potential for water quantity
interference with surrounding private wells and, if applicable, sensitive natural heritage features (e.9.,
wetlands, watercourses, ESAs, etc.), and provide a GUDI (Groundwater Under the Direct lnfluence of Surface
Water) classification of the well. To facilitate this work, Stantec will complete the following tasks:
. Preparation and distribution of a letter to residents in the area informing them of the proposed pumping
test program, including the timing and schedule of the program, and provide contacts for questions
regarding the drilling program. ln the event that the water supply of a local well is impacted as a result of
the testing program, the Municipality will be responsible for restoring the water supply of the affected
residence in a timely manner by providing a temporary water supply until the testing has been completed;
. Using the results of the well survey performed in Part l, identifo local water wells that could be accessed
for the purpose of monitoring during the pump testing program. The monitoring of these wells will provide
empirical information on water level drawdown effects resulting from the pumping of the test well, which
will be used to determine aquifer characteristics, identify potential hydraulic connections between
groundwater and surface water, and calculate required 50-day time of travel zones (capture zones) for
the test well. ln the event that no suitable wells are available for monitoring, the construction of additional
wells for monitoring purposes may be required;
o Undertake a review of existing information on the local aquatic and terrestrial systems. This information
may be useful in developing a defensible monitoring network that will be used to assist with the
placement of monitors in nearby natural heritage features (if applicable) to evaluate whether the pumping
of the test well hydraulically interferes with these features;
. Prepare an application for a Category 3 Permit to Take Water (P]-|-W to allow the short (step) and long-
term pumping tests to be completed on the test well;
. Coordinate the discharge of the water generated from the testing in a manner that will not influence the
test results and will not cause impacts to the environment;
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Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
. Monitoring locations for the purpose of recording continuous water level measurements and supplement
this data with the collection of manual water level measurements. Water levels should be collected
throughout the pre-test, pumping and recovery periods;
¡ Water quality sampfes from each of the test wells should be collected throughout the pumping test. The
first groundwater sample should be submitted for bacteriological analysis, general chemistry, anions and
metals analyses. The final groundwater sample should be submitted for the full Ontario Drinking Water
Standards (ODWS) scan, which is required by the MOE for a production well that will be used for
municipal-scale water supply purposes in order to fully evaluate potential treatment requirements;
. Microscopic Particulate Analysis (MPA) is an EPA approved method that is used to identify organisms
that only occur in surface waters and whose presence in groundwater clearly indicates that at least some
surface water has infiltrated into the aquifer system. Two water samples should be collected from the test
welland submitted to an accredited laboratory for MPA;
. lf any of the proposed test well locations are flagged as potentially GUDI in accordance with Ontario
Regulation 170, in-line laser particle count (LPC) data should be collected during the pumping test to give
a preliminary indication of the in-situ filtration capacity of the aquifer; and
. Throughout this task, maintain regular communication with the Municipality to keep up-to-date on any
major developments. ln particular, confirm the proposed pumping rates to be used during the constant-
rate pumping test and will discuss the possibility of extending the tests if groundwater levels have not
stabilized after 24-hours of pumping or a response to pumping was noted within a natural heritage
feature.
The results of the aforementioned investigation will be summarized in a final report for the study. The report
will detail the regional and local geology and hydrogeology, well construction details, well performance
characteristics including recommended well yield and well performance, aquifer yield and potential
interference effects with adjacent wells, water users, or natural features, the water quality with respect to the
ODWS, and a preliminary GUDI classifìcation of the test wells. The final report will be suitable for submission
to regulatory agencies for review, as necessary.
Prior to finalizing the study report, a meeting with the Municipality should be scheduled to discuss the results
of the draft report.
TASK 2 - SCHEDULE C CLASS EA
Note: The following general work scope related to the Schedule G Glass EA is provided for review.
However as noted in Table I and as per the discussion with the MOE during the January 6, 20f 0
meeting, the Municipality is requesting further clarification and direction with regards to the
requirement to undertake the formal consultation process.
As noted in the Municipal Class EnvironmentalAssessmenl200T Update, the Class EA is a planning
document which sets out the process that a proponent must follow in order to meet the requirements of the
EA Actfor a class or category. ln the event that the Municipality is considered the proponent, the project
would be classed under municipalwater projects as a Schedule C undertaking as it relates to the construction
of a new water system.
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Page I of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
Meet with the Municipality to review the work program, and to finalize work scope, deliverables and schedule.
The intent will be to integrate the Task I work with the proposed consultation work described in Task 2.
Backqround lnformation and Data
A consultation program will be developed to provide agencies, the general public and stakeholders with
information concerning this study and also provide an opportunity for comment and feedback as required
throughout the project. As part of this task, it will be necessary to undertake notification of agencies and
interested parties as part of the Class EA process.
Based upon the work completed to date, we will prepare a problem/opportunity statement for this Class EA
study. This will be reviewed with the Municipality prior to release to the public.
ldentifv Altemative Sol utions
Based upon the ongoing work in Task 1, we will review and assess alternative solutions including but not
necessarily limited to:
1. Do Nothing (requirement of the Class EA process to consider),
2. Connection of the Village of Richmond to the Municipality's Water Distribution System
(Clause 3.1 (a) of the MOE Order),
3. Supplying the Village of Richmond with water from the Municipality's Water Distribution
System (Clause 3.1 (b) of the MOE Order),
4. Establishing a new drinking-water system to serve the Village of Richmond (Clause 3.1 (c) of
the MOE Order).
N atu ral -S oc i al -E co n o m i c Rev i ew
Undertake characterization of the natural environment of the project area through literature review, fìeldwork
in and around the potential water supply and storage sites, and reviewed information from regulatory
agencies and published data. ln addition, examine the environmental impact of each alternative. The
definition of "environment" is not to be limited to the natural environment, but is more encompassing, as
defined in the EnvironmentalAssessment Act, R.P.O., 1980, Chapter 140, and includes the natural, social,
economic and cultural environment and their interrelationships.
Develop Evaluation Criteria with the Municipalitv and Shortlist Alternatives
Develop evaluation criteria for the alternative solutions based on the following:
o lmpact on the Natural-Social-Economic environment;
. Acceptability to the MOE;
. CapitalCostincluding
o Land
o New lnfrastructure
o Cost of Upgrades to Existing lnfrastructure
o Life cycle cost including
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Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
o Operations (including power)
o Maintenance
Weighting factors should be developed to assess each alternative. Based on the weighing factors, prepare a
preliminary ranking of the options in order to provide a more concise short list of alternatives to take to the
first public information centre.
Prepare and Undertake Public Information Centre #1
Prepare PIC #1 (public information centre) and undertake a presentation and a question and answer period.
Prepare handouts and a questionnaire for participants to include any feedback. Record pertinent questions
and include them along with an attendee list as part of the Class EA. This presentation should include, but not
be necessarily limited to, the following topics:
o lnformation on the current conditions of the natural and social environment within the study
area;
. Problem/opportunitystatement;
¡ Brief review of all alternative solutions;
¡ Shortlistingcriteria;
. More detailed review of the shortlisted alternatives; and
. Based on the criteria what constitutes the preferred alternative.
Confirm the Preferred Solution
Develop a final recommendation for a preferred solution for the long term water servicing for the Village of
Richmond based upon the analysis to date, agency feedback received, and public comment.
Identification of Alternative Desian Cgncepts for the Prefened Solution
This sub-task involves ídentifying and describing the alternative design concepts that may be utilized in order
to implement the preferred servicing solution as per the previous sub-task.
Detailed Inventoru of Natural-Social-Economic Environment
Undertake a detailed inventory characterization of the natural, social, and economic environment of the
specífic project area. The intent is to identify the specific components of the environment which must be
considered and evaluated in greater detail.
ldentification of lmpacts and Evaluation of Alternative Desiqns
From the findings to date, identify the potential impacts associated with each alternative design and
determine required mitigating measures. Based on the assessment, develop an evaluation criteria to review
each alternative and to determine the preliminary recommended design.
Prepare and Undertake Public lnformation Centre#2
Prepare PIC #2 (public information centre) and undertake a presentation and a question and answer period
with review agencies and the public. Prepare handouts detailing how the preliminary recommended design
will be employed in order to implement the preferred servicing solution and a questionnaire for participants to
include any feedback. Record pertinent questions and include them along with an attendee list as part of the
Class EA.
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Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
Fínalization of the Prefened Desion
Complete preliminary finalization of the preferred design based on input from the public, and agency feedback
received and prepare a Preliminary Design ReporUDesign Brief in sufficient detailfor inclusion into the
Environmental Study Report (ESR). Review with the Municipality prior to finalizing the preliminary design.
Develop a draft ESR to document the decision process by the Municipality. The ESR should include the
problem or opportunity statement, rationale used to select the preferred solution, rationale used to select the
preferred design, description of the environmental impacts and mitigating measures, information related to the
public / agency consultation process including input and comments received, and measures to be enacted
during and after construction, if required.
Once the ESR is completed and following review by the Municipality, finalize the ESR document for
placement on the public record. The posting would commence the 30-day public review period.
TASK 3. DETAILED DESIGN AND TENDER
A meeting to review the Preliminary Design Report should be undertaken to confirm any changes to the
project schedule or deliverables as a result of the Class EA process and the corresponding impact on detailed
design and construction. This report should also form the basis for recommendations related to the budget
and scope of work for detailed design and construction
Undertake Detailed Desiøn
Undertake detailed design in accordance with the ESR and Preliminary Design Report and the approved work
plan. The following detailed work program identifies the major Tasks that must be undertaken to complete the
design of this project.
1 Process Design
Process design will be undertaken including:. Confirmation of facility and storage layout;
. Selection of equipment and determination of facility layout and integration into the existing
distribution system;
. Completion of hydraulic design to size piping and pumps;
o Establishment of all modes of facility operation; and
. Confirmation of facility control requirements,
2 Structural/Mechanical Design
Structural and mechanical design required for the new water treatment and storage facility will be
undertaken. Given the anticipated size of the service area and the assumption that a groundwater
source is available, it is assumed to be a pre-fabricated precast structure.
3 Electrical Design
Establish final electrical desion for the new water treatment and storage facilitv including:
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Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
Prepare and Obtain Approvals
Prepare and forward an application on behalf of the Municipality to the MOE Approvals Branch for the new
water treatment and storage facility and related works. lt may also be necessary to prepare and submit MOE
system reclassification forms for the Municipality depending upon the treatment level required and owner
information (municipal or non-municipal). ln addition, confirm other approval and permit requirements during
the design stage and have these obtained either during the detailed design stage or by the Contractor under
the construction contract depending upon the potential impact on the project timelines.
Tender Process and Contract Award
The following detailed work program identifies the Tasks that must be undertaken to complete the tendering
of this project. Tasks are summarized as follows:
. Upgrading primary power requirements for the site if required;
. Provision of required MCCs;
. Equipment tag numbering;
o lntegrate new facilities into existing electrical system, if applicable; and
. Design of new instrumentation and control equipment for the facility.
4 Site Works Design
Site works design to establish final site layout will include:
¡ Retention of geotechnical consultant;
. Undertaking of legal and engineering surveys as required;
. Grading, driveway and loading/unloading areas;
¡ Connection to existing distribution system;
. yard piping;
o Extension of site services; and
o Establish final site restoration in accordance with the requirements of the Municipality.
1 Prepare Tender Documents
Prepare the reouired tender documents for the use of the Municioalitv and for the tenderers.
2 Assistance During Tender
Co-ordinate the tender call and prepare a draft tender advertisement. Respond to contractor
inquiries during the tender period and assist the Municipality in the issuance of addenda.
Coordinate tender opening and evaluate tenders received, check references, and prepare a
summary of tender results which includes reviewing tenders for completeness and mathematical
correctness.
Based on the tender results and our review of the lowest and second lowest accepted tender, we
will make a recommendation of tender award for the review of the Municipality and Council.
3 Pre-Tender Meeting
Arrange and attend a pre-tender meeting to answer contractor queries as required,
DRAFT- FOR COUNCIL REVIEW
Report regarding Richmond Community Water - Implementation
Plan. (report not available at time of publishing)
Page 247 of 261
Stantec
February 3, 2010
Mr. Kyle Kruger, C.M.O, Administrator
Page 12 of 12
Reference: Detailed Plan for lmplementing a Long Term Water Servicing Solution for the Village of Richmond
TASK 4 . CONSTRUCTION AND CONTRACT ADMINISTRATION
Figure 1 in Appendix 1 provides a general timeline in relation to the proposed construction schedule for this
project based on information to date. lt should be noted that the schedule provided is dependent upon the
successful completion of the Class EA in as timeline a manner as possible so as to permit the start of
construction prior to the winter period and assumes that the preferred servicing solution will be by means of a
groundwater supply system. General tasks involved during construction include:
. Perform regular reviews during the duration of the work to ensure that construction is in general
accordance with the contract drawings and specifications;. Arrange for regular construction meetings between the Municipality, Consultant, Contractor, and any
impacted regulators;. Monitor construction progress and enforce contractual obligations;. Prepare and supply to the Municipality an Operations and Maintenance Manual for the waterworks;. Undertake Operator training for the new facility;. Prepare as-recorded drawings of the facility and associated works;. Prepare and co-ordinate the commissioning program to ensure proper system function;. Disinfect the facility and related appurtenances prior connection into the distribution system;. Undertake all sampling and testing of the facility prior to operation and report findings to the MOE and
Medical Officer of Health as per O.Reg. 170103 or as directed.
ln the event that the Task 1 work reveals that a secure groundwater or GUDI with effective filtration supply is
not available, the proposed timelines and plan may require revision. The Municipality requests the
opportuníty to consult with the MOE in this event.
4.Closing
As previously noted, the intent of this letter is to provide the Municipality with a detailed work plan to
implement a long term water servicing solution for the Village of Richmond. The work scope provided herein
is based on our experience with similar projects of this size and complexity, however there are several
unknowns which may impact on the overall project scope and, ultimately, work plan and timelines.
lf you have any questions or require further information respecting the foregoing, please do not hesitate to
contact this office.
Sincerely,
STANTEC CONSULTING LTD.
Nelson Oliveira, P. Eng.
Environmental Engíneer
Associate Environmental lnfrastructure
DRAFT - FOR COUNCIL REVIEW
Report regarding Richmond Community Water - Implementation
Plan. (report not available at time of publishing)
Page 248 of 261
APPENDIX 1
ESTIMATED PROJECT SCHEDULE
Report regarding Richmond Community Water - Implementation
Plan. (report not available at time of publishing)
Page 249 of 261
Report regarding Richmond Community Water - Implementation
Plan. (report not available at time of publishing)
Page 250 of 261
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW 2010-001
A BY.LAW TO APPOINT MEMBERS TO
BOARDS AND COMMITTEES OF THF', MT]NICIPALITY
WIIEREAS the Council of the Municþality of Bayham is desirous to appoint persons to Boards and
Committees for the purposes of the Corporation;
AND \ilIIEREAS the Council of the Corporation of the Municipality of Bayham deems it expedient to
appoint such persons bybyJaw;
THEREFORE THE COT]NCIL OF THE CORPORATION OF TIIE MI]NICIPALITY OF
BAYIIAM ENACTS AS FOLLO\ilS:
1. THAT the following persons be and are hereby appointed to act as members of the following
Boards and Committees of the Municipality of Bayham:
(a) Committee of Adjustment
Responsibility of Council
Secretary-treasurer Planning Co-ordinator, Margaret Underhill
(b) Community Centres Committee
Council Ed Ketchabaw Wayne Casier
Vienna Lions Clubs Representative \Milliam Gheysen, or alternate
Straffordville Lions Clubs Rqrresentative Roy Stewart or alternate
Community atLarge Members Paul Ens Diane Squires
Vienna Community Centre Manager Jacqueline B. Bootle (non-voting)
Straffordville Community Centre Managers Jackie DeClercq (non-voting)
Secretary & Staff Resource Lynda Millard
(c) Cemetery Boards
Bayham Joint Cemetery Board
One representative from each individual Cemetery Board (as appointed by each Board) plus
Council CliffEvanitski
Secretary & Staff Resource Lynda Millard
By-Law 2010-001 A By-Law to appoint members to Boards and
Committees
Page 251 of 261
B/L 2010-001 -2-Committee Appointments
Individual Cemetery Boards
Straffordville
Gerald Taylor / Al Stewart / rWilliam Underhill
Brent Stewart, Perry Grant & Francis Underhill
Joe Neville / Murray Wisson & Jim Tait (Secretary -Treasurer)
Eden
James Tait (Secretary-Treasurer) / Hugh Howey / Herwin (Corky) Ouellette
Lori Backus / RayMaddox
Calton
Robert Davies (Chairman) I Tracey Davies (Secretary-Treasurer)
Roger James / Stan James / Wilhelm Siernens / Isaak Banman lPeter Nuefeld
Peter Froese
Guysboro
Theo DickÍrout (Chairman & Joint Board Rep) / Vera May Dickhout
Bonnie Coelho (Vice-Chairman) I D an Rayson (Secretary-Treasurer)
Elizabeth Ball I Emery Silverthorn / Douglas Dennis
Smuck
Robert Gregson (Chairman) / Harris Teall lTom Godby / Joan Gregson (Secretary-
Treasurer)
Dobbie
George Scott / Mark Elliott lBrad Swance / Jim Tupper
James Elliott (Secretary-Treasurer) / Redvers Conod (Chairman & Joint Board Re,p)
Bayham \ilest
Larry Milmine (Chairman) / Ralph Carter (Secretary-Treasurer) / Edward Carter
Marlene Carter
Best (Corinth)
George Beard / George Beard Jr. /(Vacant)
(d) MuseumsBayhamBoard
Three (3) year term (expires 2010): Bev Hickey I lRay Maddox (Bayham
Historical Society Representative / Charles Buchanan (Port Burwell Historical Society
Representative)
Three (3) year term (to expire 2011): I Chuyl Peters /
Brian Masschaele (Professional Heritage Facility Representative)
Three (3) vear term (to expire 2012): Ron Bradfield / Jean Woon / Mathew Schafer /
By-Law 2010-001 A By-Law to appoint members to Boards and
Committees
Page 252 of 261
B/L 2010-001 Committee Appointments
Council Representative: Lynn Acre Alternate: Mark Taylor
Staff Liason / Resource Lynda Millard
(e) Joint Otter Valley Utility Corridor and Recreation Trail Committee
(Bayham / Tillsonburg)
Council: Lynn Acre Cliff Evanitski Ed Ketchabaw
Staff Resource Kyle Kruger
(Ð \ilind Interpretive Centre \ilorkgroup (reportìng direcþ to Councíl)
Marnie Sebok / Ian Almond / Dennis Haggerty
(Mike Phillimore or alternate - Malahide Appointee)
Lynn Acre (Bayham Representative)
Staff Liason / Resource Kyle Kruger
(g) Bayham Cenotaph Committee
William Gheysen / Rick Postill /
Council LSmn Acre (or) Alternate Mark Taylor
(h) Bayham Historical Society
Council Lynn Acre (or) Alternate Ed Ketchabaw
(Ð Long Point Region Conservation Authority
(representing Bayham & Malahide-term expires 2010)
Paul Ens
CI) Elgin Area Primary Water Supply System Joint Board of Management
(Representing Aylmer, Malahide & Bayham)
Bob Habkirk, Mayor, Town of Aylmer (or)
Jack Couckuyt, Councillor, Town of Aylmer (alternate)
(k) Port Burwell Secondary \üater Supply System Joint Board of Management
Council Lynn Acre (or) Wayne Casier (alternate)
By-Law 2010-001 A By-Law to appoint members to Boards and
Committees
Page 253 of 261
., B/L 2010-001 -4-Committee Appointrnents
(l) Etgln Trans Canada Trail Committee
Council Lynn Acre
(m) Joint Police Services Board
Council John Wilson (the elected member representing Bayham and Malahide)
2007 - 2010 term represented by Malahide
(n) Community Emergency Management Program Committee
Council CliffEvanitski (or) Lynn Acre (altemate)
CEMC / Fire Service VACANT
Transportation Company (Hazardous Materials) Sean Cammaert (Future Transfer)
Industry (Hazardous Materials) Andrew Sebok (Underhill Farm Supply)
Public'Works Department Gerry LeMay (or altemate)
Water/ìVaste Water Department Edward Roloson
Economic Development Kyle Kruger
Land Use Planning Margaret Underhill
Conservation Authority CliffEvanitski (or altemate)
MNRÆrovincial Parks Park Manager (or altemate)
O.P.P. Operations Manager Kyle Cronk (or altemate)
(o) Property Standards Committee for terms to expire as follows:
Council Mernber
Novernber 30, 2010 Ed Ketchabaw
Ratepayer Members
December 31,2010 \Milliam Underhill
December 31,2071 Alice Vallee
December 31,2012 Jim Hevenor
Secretary Brenda Gibbons
(q) MunicipallBayham Chamber of Commerce Liaison Committee
Council Representatives (2): Mayor Lynn Acre Councillor Mark Taylor
(r) Aylmer & Area Chamber of Commerce Economic Development Liason Committee
Council Representative: Mayor Lynn Acre
2. TIIAT the Mayor be ex-ofñcio mernber of any committee and have the rights of any regular
committee mernber;
By-Law 2010-001 A By-Law to appoint members to Boards and
Committees
Page 254 of 261
B/L 2010-001 Committee Appointments-5-
3. THAT the term of these appointments shall be for a one-year term, except the Joint Police
Services Board and the Long Point Region Conservation Authority representative for
Bayham & Malahide which shall be for a term ending December 31,2010, and that
appointees shall remain in office until respective successors are appointed by Council;
4. TIIAT appointnents By-law 2009-006, and all amendments thereto, be repealed;
5. TIIAT this by-law shall come into force andtake effectupon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS 4.h DAY OF
FEBRUARY 2010.
MAYOR CLERK
By-Law 2010-001 A By-Law to appoint members to Boards and
Committees
Page 255 of 261
Page 256 of 261
THE CORPORATION OF THE
MTTNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-006
A BY-LAW TO APPOINT FENCE VIEWERS
AND TO SET OUT THE REMTINERATION
WIIEREAS Section 2 of the Line Fences Act, Chapter L.l7 states that the Council of every
local municipality shall by byJaw appoint such number of fence viewers as are required to carry
out the provisions of this Act and the by-law shall fix the remuneration to be paid to the fence
viewers and the remuneration shall be fixed on an hourly or daily rate for each attendance or re-
attendance by the fence viewers;
AND WIIEREAS ByJaw 2007-002 appointing Fence Viewers for a term ending December 31,
2009 was passed January 18,2007;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to appoint Fence Viewers for the term set out below;
THEREFORE TIIE COT'NCIL OF TIIE CORPORATION OF THE MTJNICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the following persons are hereby appointed as Fence Viewers for the Municipality
of Bayham for a tsrm to expire December 31,2010
Andrew Dieleman, 20 Holland Ave., Aylmer, ON N5H 3J3
C. Ron pþillips, Box 91, Straffordville, ON NOJ 1Y0
a Plante, 50 Jones CrescenÇ Tillsonburg ON N4G 5X6
2. TIIAT a minimum of three Fence Viewers shall be required to attend and re-attend when
necessary as directed by the Clerk in accordance with section 4(2) of the Line Fences
Act, R.S.O . 1990, C:hapter L.l7
3. THAT Fence Viewers will each be paid an attendance fee of $65.00 (sixty-five dollars)
for each attendance at an owner's premises. The owner requesting the Fence Viewers
shall payto the Municipalityof Bayham an initial deposit of $195.00 (one hundred and
ninety-five dollars) in cash or certified cheque which will be applied against the Fence
Viewer's fees. The proportion of the Fence Viewers' fees that will be paid by the owner
and the adjoining owner shall be decided by the Fence Viewers. No decision shall be
made by the fence Viewers until they are paid.
4. THAT this byJaw shall take effect upon the date of its enactment.
5. TIIAT By-law 2007-002 be and is herebyrepealed.
READ A FIRST, SECOND, A¡ID THIRD TIME and finally passed this 4th day of
February 20L0.
MAYOR CLERK
By-Law 2010-006 A By-Law to appoint Fence Viewers and set
remuneration
Page 257 of 261
Page 258 of 261
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-008
A BY-LAW TO REPEAL BY.LAW 2005.108 AND BY.LAW 2007.118
BEING BY.LA\üS TO APPOINT MT]NICIPAL
OFFICERS AND EMPLOYEES FOR THE
MI]NICIPALITY OF BAYHAM
\ilIIEREAS pursuant to the Municipal Act,200l, S.O. 2001 c.25, as amended, municipalities may
appoint officers and employees as maybe necessary for the pqposes of the Corporation;
AND \üIIEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4
provides that if a fire department is established for the whole or a part of a municipality or for more
than one municipality, the council of the municipality or the councils of the municipalities, as the
case may be, shall appoint a fire chief for the fire department;
AND WIIEREAS Ontario Regulation 380104, a Regulation passed under authority of the Emergency
Management Act, R.S.O. 1999, C. E.9, provides in part that every Municþality shall designate an
employee of the municipality or a mernber of the council as its emergency management program co-
ordinator;
AND WIIEREAS Subsection 3 (2) of the Building Code Act, 5.O.1992, c.23, as amended, provides
that the council of each municþality shall appoint a chief building official and such inspectors as are
necessary for the enforcement of the Act, in the a¡eas in which the municipality has jurisdiction;
AND WHEREAS, the Council of the Municipality of Bayham deerns it necessary and expedient to
provide a new by-law to appoint municipal officers and employees for the purposes of the
Municipality to reflect various staff changes made, and repeal ByJaws 2005-108, as amended, and
2007-1t8.
TIIEREFORE THE COTJNCIL OF THF', CORPORATION OF TITE ry1¡¡ICIPALITY OF
BAYIIAM ENACTS AS FOLLOWS:
l. TIIAT the following officers and / or employees be and they are hereby appointed to act in the
capacity provided in the Municþality of Bayham for the purpose of administering and where
applicable enforcingmunicþal by-laws and Provincial Statutes and Regulations associated with
each position and the approved job descriptions are to be fulfilled:
1.
)
3.
Offíce/Posítíon
Admini stratorlD eputy Treasurer/D eputy Clerk
Clerk
Treasurer/Ta,x Co llector
Name
Kyle Kruger
Lynda Millard
By-Law 2010-008 A By-Law to appoint Officers and Employees Page 259 of 261
ByJaw No. 2009-131 - 2
4. Planning Co-ordinator/Deputy Clerk Margaret Underhill
& Lottery Licencing Officer
5. Administrative/Accounting Clerk Donna McCord
6. Customer Seryice/Accounts Payable Clerk Sandra Maertens
7. Customer Service Clerk/Administrative Assistant Brenda Gibbons
8. Chief Building Official/Drainage Superintørdenl 'William l(nifton
Sewage Systems Inspector/By-law Enforcement Offi cer/
Property Standards Officer and Provincial Oflences Ofñcer
9. Water/Wastewater Superintendent Ed Roloson
10. Manager of Public Works Gerry LeMay
11. Fire ChiefÆy-law Enforcement OfficerÆroperry Standards
Officer, Provincial Offences Officer and
Community Emergency Management Co-ordinator
12. Port Burwell Fire Station Chief Tom Millard
13. Straflordville Fire Station Chief Perry Grant
14. Livestock Valuer
15. Tree Commissioner/ìVeed Inspector David Pullen
16. Bayham CommunityCenfre Manager (Shaffordville) Jackie DeClercq
17. Canine Control Officer and Dog Pound Keeper Roger Martin, K-9 Control
(by contract - as needed basis)
2. TIIAT Appointrnent ByJaw 2005-108 and all amendments thereto are hereby rescinded.
3. THAT this by-law shall come into force and take effect on the day of passing.
READ A FIRST AND SECOND TIME this 4th day of February 2010.
READ A THIRD TIME and finallypassed, thi5 {th day of February 2010.
MAYOR CLERI(
By-Law 2010-008 A By-Law to appoint Officers and Employees Page 260 of 261
THE CORPORATION OF TIIE
MT]NICIPALITY OF BAYIIAM
BY-LAW NO. 2010-010
A BY.LAW TO CONFIRM ALL ACTIONS OF
TIIE COT]NCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR TIIE
REGULAR MEETING HELD FEBRUARY 4,2OIO
WIIEREAS under Section 5 (1) of the Municþal Act, 2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act,200l, thepowers of Council are to
be exercised by byJaw;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COI'NCIL OF THE CORPORATION OF TIIE MTINICIPALITY
OF BAYHAM ENACTS AS FOLLO\üS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held February 4,2010 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this byJaw.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and afüxing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this 4th day of
Februar¡ 2010,
MAYOR CLERI(
By-Law 2010-010 A By-Law to confirm all actions of Council Page 261 of 261