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Home My WebLink AboutDecember 04, 2008 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville December 4, 2008 7 p.m. Page 1.CALL TO ORDER 2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3.APPROVAL OF MINUTES (a Minutes of the regular meeeting of Council held November 20, 2008 4.DELEGATIONS (a 7:05 p.m. Wanda Hoshal regarding Esterville Cemetery (to be confirmed) 5.INFORMATION ITEMS (a Copy of Resolution passed November 17, 2008 by the City of Cambridge Council regarding "Property Tax Assessment". File: C10 (b Emergency Management Program Committee minutes of meeting held November 24, 2008. File: A02 (c Correspondence dated November 19, 24 and 27, 2008 from Association of Municipalities of Ontario regarding "AMO - Ontario First Joint Annual MOU Statement", "Municipal Support of Climate Station Data Needed", "Government Releases Draft Information and Communications Standard" and "AMO Requests Extension on the Public Review Period for the Information and Communications Standard". 5-12 13 15-17 19-23 Page 1 of 129 Council Agenda December 4, 2008 Page 5.INFORMATION ITEMS (d Correspondence received November 18, 2008 from Association of Municipalities of Ontario regarding "Municipal Cultural Planning". File A01 (e Correspondence dated November 13, 2008 from, AIM PowerGen regarding "Erie Shores Wind Farm II West Bid" File D03 (f Certificate of Thanks from the Edison Museum of Vienna regarding "Murder Mystery". File M04 6.PLANNING, DEVELOPMENT, RECREATION & TOURISM 7.ROADS, AGRICULTURE & DRAINAGE [Addenda] (a Staff Report DR2008-024 regarding Petition for Drainage (Orchard Crest Farms). 8.PROPERTY, BUILDING & PROTECTIVE SERVICES (a Building Permit Report for the month ending November 30, 2008. File: P10 9.FINANCE, ADMINISTRATION & PERSONNEL (a Cheque Register being Cheque #5510 to Cheque #5568 inclusive, except Cheque #5536 totaling $228,908.87 and Payroll Disbursements for the period ending Nov. 16, 2008 totaling $45,950.66. (b Invoice dated October 17, 2008 submitted by Bayham West Cemetery requesting payment for tree removal. File: S09 (c Joint Cemetery Board Meeting Minutes of meeting held Tuesday, November 25, 2008. 25 27-28 29 31-32 33 35-43 45 47-49 Page 2 of 129 Council Agenda December 4, 2008 Page 9.FINANCE, ADMINISTRATION & PERSONNEL File: C06 (d Staff Report C2008-10 regarding Economic Development - Chamber of Commerce. File: D00 (e Staff Report C2008-011 regarding Reappointment of Closed Meeting Investigator. File: A09 (f Draft By-Law 2008-118 to further amend By-Law 2008-001 appointing members to boards and committees (g Draft By-law 2008-080 to amend By-Law 2000-27 as amended to provide for the maintenance, management and control of Cemeteries under the jurisdiction of the Municipality of Bayham. (h Correspondence dated November 28, 2008 from Eden & Area Community Centre requesting financial assistance to replace damaged ceilings. File: C13 (i Staff Report F2008-37 regarding Financial Report . File: F03 [Addenda] (j Staff Report C2008-12 regarding Old Port Burwell (Esterville) Cemetery (report not available at time of printing) 10.ENVIRONMENT [Addenda] (a Staff Report E2008-05 regarding Richmond Water System Agreement. File: E08 11.COMMITTEE OF THE WHOLE (a Closed session minutes of the regular meeting of Council held October 16, 2008. (b Closed session minutes of the special closed session meeting held October 28, 2008. (c Verbal Report regarding confidential personal matter. 51 53-54 55 57-58 59 61-98 99-110 111-116 Page 3 of 129 Council Agenda December 4, 2008 Page 12.BY-LAWS (a By-Law 2008-080 A By-Law to further amend By-Law 2000-27 (Maintenance, management and control of Cemeteries) (b By-Law 2008-116 A By-law to authorize the execution of an agreement (iCompass) (c By-Law 2008-117 A By-law to reappoint investigator (JGM Consulting) (d By-Law 2008-118 A By-law to further amend By-Law 2008-001 appointing members to boards and committees [Addenda] (e By-Law 2008-120 A By-law to authorize the execution of an agreement (Richmond Community Water Inc.) (f By-Law 2008-119 A By-law to confirm all actions of Council 13.ADJOURNMENT (a Adjournment 117-118 119 121 123 125-128 129 Page 4 of 129 COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday, November 20, 2008 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, November 20,2008 in the Council Chambers. Present were Mayor Lynn Acre, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Deputy Clerk Margaret Underhill. Deputy Mayor Cliff Evanitski was absent. Fire Chief / By-Law Enforcement Offrcer Paul Groeneveld was present to present his report. 1. CALL TO ORDER Mayor Acre called the meeting to order at7 p.m. 2. DISCLOSURE OF'PECT]NIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES (a) Minutes of the regular meeting of Council held November 6, 2008 2008-554 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT minutes of the regular meeting of Council held November 6, 2008 be approved as amended." CARRIED (b) Minutes of the Special Council Meeting - Strategic Planning held November 13, 2008 2008-555 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT minutes of the special meeting of Council held November 13, 2008 be approved as circulated." CARRIED 4. DELEGÁ.TIONS (a) 7:05 p.m. - Anne Kenny and Andy Moore- regarding United Way Fundraising Campaign (Item 9 (d)) Andy Moore, Donor Fundraising, Manager and Anne Kenny from the United Way spoke to Council. Mr. Moore explained the goals and mandate of the United Way and requested Council consider making a donation. Ms. Kenny gave information on programs supported by the United Way and worþlace donations through wages. (b) 7:15 p.m. - Jan Collins & group - regarding delegation of library as a Heritage Site Pase 1 of8 Minutes of the regular meeeting of Council held November 20,... Page 5 of 129 Council Minutes November 20,2008 Val Donnell spoke to Council on behalf of 400 petitioners wishing to save the old town hall and library in Vienna and have the Vienna library designated as a historical building. She presented historical information on ttre building. 7:25 p.m. - KC Emerson - spoke to council regarding problems with the Schonberger Municipal Drain water retention device. 7:35 p.m. - \Manda Hoshal - regarding Estherville Cemetery Mrs. Hoshal questioned council regarding the removal of markers from the Estherville Cemetery in 1968 and the location of 1968 Council minutes. Mrs. minutes. 5. INFORMA'TION ITEMS (e) Conespondence dated November 6, 2008 from Stewardship Ontario regarding Blue Box Program Plan. File: E07 Conespondence dated November 3, 2008 from Joe Preston, MP regarding inhoduction of ofhce staff. File 416 Correspondence dated November 14,20OB from Association of Municipalities of Ontario regarding "We Need Your Participation at the Waste Diversion Act Review Consultation Session" and "Issuing of 2009 Ontario Municipal Partnership Fund Allocation Notices". File: 401 correspondence dated November 7,2008 from Elgin Area Primary water Supply System regarding "Notice of Water Rate lncrease". File E08 Correspondence dated November 14, 2008 from Straffordville Community Committee regarding "Annual Tree Lighting". File: C13 Conespondence dated October 1, 2008 from Kids Help Phone requesting donation. File: 401 conespondence received Nov 12, 2008 from Allan Spicer regarding "A New Twist to the Livestock Keeping Issue in Bayham". File M07 2008-556 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT information items 5(a) through 5(g) be received for information"' Page 2 of8 (c) (d) (a) (b) (c) (d) (Ð (e) Minutes of the regular meeeting of Council held November 20,... Page 6 of 129 Council Minutes November 20.2008 CARRIED 6. PLANNING. DEVELOPMENT. RECREATION & TOTJRISM (a) Correspondence dated November 7,2008 from Grand River Conservation Authority regarding "Consultation on the Lake Erie Region Source Protection Committee Terms of Reference. File: E00 2008-557 Moved by Councillor'W Casier Seconded by Councillor M Taylor "THAT correspondence dated November 7,2008 from Grand River Conservation Authority regarding "Consultation on the Lake Erie Region Source Protection Committee Terms of Reference" be received for information.rf CARRIED (b) Staff Report D2008-045 regarding Conditions - Winkworth and Tait Minor Variances File: Dl3, A-03/08, A-04/08 2008-ss8 Moved by Councillor M Taylor Seconded bv Councillor W Casier "THAT the landscape plan as submitted as condition of approval of minor variance A-03/08 and A-04/08 (Winkworth and Tait) be approved; AND THAT draft By-laws No. 2008-112, 2008-113, and 2008-114 be presented to Council for enactment.?l CARRIED 7. ROADS, AGRICULTURE & DRAINAGE (a) Staff Report L2008-03 regarding Land Transfers - Moore Bridge Project. File: T03 2008-559 Moved by Councillor E Ketchabaw Seconded by Councillor M Taylor "TIIAT Staff Report L2008-03 regarding Land Transfers - Moore Bridge Project be received; AND TIIAT By-laws No. 2008-106, 2008-107, 2008-108, 2008-109, and 2008-110 be presented to Council for enactment." CARRIED (b) Correspondence regarding the use of streets in Port Burwell for a Santa Claus Parade sponsored by the Ottervalley Port Burwell Optimist Club on December 6, 2008 at 6:30p.m. Pase 3 of8 Minutes of the regular meeeting of Council held November 20,... Page 7 of 129 Council Minutes November 20.2008 File: T09 2008-560 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT the Council of the Municipality of Bayham approves the use of streets within Port Burwell for a Santa Claus Parade to be held Saturday December 6, 2008 at 6:30 p.m., subject to the Optimist Club of Ottervalley providing proof of liability insurance coverage; TIIAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:30 and 8:00 p.m. for the parade; AND THAT the Bayham Manager of Public Works be directed to provide the necessary provisions for traffic control and safety." CARRIED (c) Staff Report DR2008-023 regarding Otters Edge Drain. File: E09 2008-561 Moved by Councillor M Taylor Seconded by Councillor E Ketchabaw "THAT StaffReport DR200&023 be received; AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Otters Edge Drain, as submitted by Van Bree Drainage & Bulldozing Ltd., in the amount of $54,025.00 (excluding taxes), with work to commence on or before December 1, 2008 and to be fully completed on or before May 1,2009; AND THAT By-law 2008-115 authorizing the execution of contract documents be presented to Council for enactment." CARRIED 8. PROPERTY. BUILDING & PROTECTIVE SERVICES (a) Staff Report P2008-020 regarding Dog Control By-law - Dog Tag Enforcement. File: Pl6 2008-562 Moved by Councillor E Ketchabaw Seconded by Councillor M Taylor ''THÄT Staff Report P2008-020 regarding Dog control Bylaw - Dog Tag Enforcement be received for information.rr CARRIED (b) Staff Report P2008-021 regarding 2009 Canine Control Services/Contract. File: P14 2008-563 Pase 4 of8 Minutes of the regular meeeting of Council held November 20,... Page 8 of 129 Council Minutes November 20.2008 Moved by Councillor M Taylor Seconded by Councillor E Ketchabaw "THÄT Staff Report P2008-021 regarding 2009 Canine Control Services / Contract be received: AND THAT Council accepts the proposal submitted by Rodger Martin for Canine ControUPound Keeper Services; AND TIIAT By-law #2008-095 being a bylaw to authorize the Mayor and Clerk to execute a contract agreement with Rodger Martin for Canine ControllPound Keeper Services be presented to Council for enactment." CARRIED (c) Staff Report P2008-022 regarding 2009 Dog License Agent Contract. File: P14 2008-564 Moved by Councillor E Ketchabaw Seconded by Councillor M Taylor "THÄT Staff ReportP2008-022 regarding Dog Licence Agent services for 2009 be received: AND THAT Council accepts the proposal submitted by Rodger Martin for 2009 Dog License Agent; AND THAT ByJaw #2008-096 being a bylaw to authorize the Mayor and Clerk to execute a contract agreement with Rodger Martin for 2009 Dog License Agent services, be presented to Council for enactment.rf CARRIED (d) Staff Report P2008-023 regarding 2008 Third Quarter Report - Fire. File: P16 2008-s65 Moved by Councillor W Casier Seconded by Councillor M Taylor "TIIAT Staff Report P2008-023 regarding the Fire Department activities for the 3rd Quarter 2008 (July Lst - September 30th) be received for information.'f CARRIED (e) Staff Report P2008-024 regarding By-Law Enforcement Program - 2008 3rd Qtr. Report. File: Pl6 2008-s66 Moved by Councillor W Casier Seconded by Councillor M Taylor "TIIÄT Staff ReportP2008-024 regarding the By-Law Enforcement Program 3rd Quarter Report 2008 (July - Sept) be received for information." Pase 5 of8 Minutes of the regular meeeting of Council held November 20,... Page 9 of 129 Council Minutes November 20,2008 CARRIED (Ð Staff Report P2008-025 regarding 2008 - Emergency Management Program Third Qtr. Report. File P16 2008-567 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "TIIAT Staff Report P2008-025 regarding the Emergency Management Program Third Quarter Report for 2008 be received for information." CARRIED 9. FINANCE. ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque #5443 to Cheque #5509 inclusive, except Cheques #3732 totaling $145,297.42 and Payroll Disbursements for the period ending Nov. 2, 2008 totaling 547,904.38. 2008-568 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT Cheque Register being Cheque #5443 to Cheque #5509 inclusive, except Cheques #3732 totaling 5145,297.42 and Payroll Disbursements for the period ending Nov. 2, 2008 totalingS47,904.38 be approved." CARRIED (b) Staff Memorandum C2008-06 regarding January 2009 Council Meeting Schedule 2008-s69 Moved by Councillor M Taylor Seconded by Councillor W Casier 'TTHAT the regular January 2009 Council meetings be rescheduled to allow for one meeting only on Thursday, January 15' 2009 at 7:00 p.m." CARRIED (c) Correspopndence received November 4,2008 from Duncan Sinclair, East Elgin Secondary School regarding "Tire Clean-up". File: C13 2008-s70 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the correspondence received November 412008 from Duncan Sinclair, East Elgin Secondary School regarding "Tire Clean-up" be received; AND THAT this issue be forwarded to the 2009 Budget Process." CARRIED (d) Correspondence received September 22,2008 from United Way requesting financial support. Page 6 of8 Minutes of the regular meeeting of Council held November 20,... Page 10 of 129 Council Minutes November 20,2008 File: 401 2008-571 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT the correspondence received September 22,2008 from United Way be received / for information: AND THAT the request be forwarded to the 2009 Budget Process." CARRIED (e) Staff Report F2008-35 regarding "Form 357 Applications" - Applications for reduction. refund or cancellation of taxes levied FileF22 2008-s72 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw 'TTHAT StaffReport 2008-35 regarding 357 reductions be received; AND TIIAT total taxes in the amount of S7,530.12, as identified on Schedule A attached to the Report, be cancelled, refunded or reduced pursuant to Section 357 of theMunicipøl Act, 20U.n CARRIED 10. EI\¡"VIRONMENT 11. COMMITTEE OF THE WHOLE 12. BY-LAWS (a) By-Law 2008-095 A By-Law to authorize the execution of an agreement for canine control / pound keeper services (Martin) (b) By-Law 2008-096 A By-Law to authorize the execution of an agreement for dog licence agent services (Martin) (c) By-Law 2008-It2 A Draft By-Law to authorize the execution of documents for the acquisition of real property (Tait) (d) By-Law 2008- 113 A Draft By-Law to authorize the execution of an Encroachment Agreement (Tait) (e) By-Law 2008-114 A Draft By-Law to authorize the execution of an agreement regarding licence to cross municipal property (Tait) (Ð By-Law 2008-115 A By-Law to authorize the execution of an agreement (Van Bree Drainage & Bulldozing) (g) By-Law 2008-106 A By-Law to authorize the purchase of real property (Soreny Farms Limited) Page 7 of8 Minutes of the regular meeeting of Council held November 20,... Page 11 of 129 Council Minutes November 20.2008 (h) By-Law 2008-107 A By-Law to authorize the purchase of real property (Szorenyi Brown) (Ð By-Law 2008-108 A By-law to authorize the execution of an agreement (Soreny Farms Limited) 0) By-Law 2008-109 A By-law to authorize the execution of an agreement (Szorenyi) (k) By-Law 2008-110 A By-law to repeal former Township of Bayham by-laws 2008-573 Moved by Councillor M Taylor Seconded bv Councillor W Casier "TIIAT Bylaw 2008-095, 2008-096, 2008-106, 2008-107, 2008-108' 2008- 109, 2008-110, 2008-11 2, 2008-113, 2008-114 and 2008-115 be read a first, second and third time and finally passed." CARRIED (l) By-Law 2008- 1 11 A By-Law to confirm all actions of Council 2008-574 Moved by Councillor W Casier Seconded by Councillor M Taylor "TIIA.T confirming ByJaw 2008-111 be read a first, second and third time and finally passed." CARRIED 13. ADJOURNMENT (a) Adjournment 2008-575 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned at 9:54p.m." CARRIED MAYOR CLERK Page 8 of8 Minutes of the regular meeeting of Council held November 20,... Page 12 of 129 ,: City of Cambridge Gouncil Resolution Monday, November 17, 2008 Councillor Ben Tucci- Propertv Tax Assessment O\O WHEREAS significant changes have occurred to the process of reassessing of properties since the last reassessment completed in 2005. WHEREAS the Government of the Province of Ontario through the introduction of Bill 187 and Bill 44 has imposed the changes in response to public complaints and the recommendations that came from the Ombudsman's Report into assessment activities. WHEREAS the changes have lead to a 4 year cycle for reassessing properties with the current reassessment based on January 1,2008 values. WHEREAS the market value changes are being phased in over 4 years commencing 2009 for properties of all classes where there is an increase over and above the percentage increase in market value for the class of property from 2005 to 2008. WHEREAS for properties with a market value assessment that is below the percentage increase in market value for its class, property tax decreases will be implemented immediately. WHEREAS the economy has recently entered into a severe downturn resulting from a number of pressures both internal and external including the globalfinancialcrisis. WHEREAS the forecast is for the economy to deteriorate further in 2009 with recessionary pressures in industry and peoples day to day lives coupled with ongoing job losses. THEREFORE BE lT RESOLVED THAT the Council of The Corporation of the City of Cambridge calls on the Honorable Dwight Duncan, Minister Of Finance of Ontario, the Honorable Dalton McGuinty, Premier of Ontario and, the Ontario Government, to do what they can to help soften the blow for Ontario residents and property owners of all classes including, a deferral of the 4 year phase in for property tax increases by 1 year from the present phase in of 2009, 2010,2011 and 2012 to 2010, 2011, 2012 and 201 3. AND FURTHER THAT the motion once approved be fonruarded to all MPPs representing Waterloo Region, to the Leader of the Official Opposition, to the Leader of the 3rd party and, through AMO, to all other municipalities for their consideration. Please contact: Alex Mitchell, City Clerk The Corporation of the City of Cambridge 50 Dickson Street. 2nd Floor PO Box 669 Cambridge, Ontario N1R 5W8 Telephone: 519.740.4680 Ext. 4585TTY: 519.623.6691Fax: 519.740.3011Email: mitchella@cambridqe.ca DISCIAIMER This material is provided under contracl as a patd service by the orþinating organizat¡on and does not necessar¡ly reflect the view or positions of lhe Associal¡on of Municþalilies of Ontario (AMO), its subsidiary companíes, offrcers, directors or agents. Copy of Resolution passed November 17, 2008 by the City of C... Page 13 of 129 Page 14 of 129 Municipality of Bayham Emergency Management Program Gommittee A.¡r- Meeting Date: November 24,2008 Location: Municipal Office, 9344 Plank Road, Straffordville Attendees: Cliff Evanitski, Chairperson, LPRCA Kyle Kruger, Administrator Ed Roloson, WaterMastewater Superintendent Margaret Underhill, Deputy Clerk Paul Groeneveld, Fire Chief/CEMC Randy Hildebrandt, Max Underhill Farm Supply Ltd. Gerry Lemay, Manager of Public Works Regrets: Lynda Millard, Clerk Sean Cammaert, Future Transfer Co. lnc. Ontario Parks Representative Gall to Order: 18:02 hrs. 2007 Minutes The 2007 EMPC meeting minutes were distributed and reviewed. Errors in the content were brought forward for amendment. Motioned by Kyle Kruger, Second by Margaret Underhill to accept the minutes as amended. Carried. Discussion ltems: Hazard / Risk ldentification Members reviewed the municipality's hazard and risk identification chart. Due to recent erosion and infrastructure failures in 2008 members agreed to amend to the current hazards and risks as follows: to9 10 Nexf Sfeps; CEMC amend Hazard / Risk ldentification Chart. Emergency Management Program Committee minutes of meeting he... Page 15 of 129 Municipality of Bayham Emergency Management Program Gommittee Critical lnfrastructure Review Members reviewed the municipality's Critical lnfrastructure chart. Bayham Community Centre is listed twice. Nexf Sfeps: CEMC to amend chart be removing duplicate entry. Emerqency Response Plan CEMC proposed amendments to the Emergency Response Plan to better align the Plan to the Municipality's organizational structure. Members reviewed and approved the proposed amendments pending changes to CCG and typos. The proposed revisions were reviewed by the St. Clair EMO Field Officer and endorsed. Nexf Sfeps; CEMC make amendments to the proposed plan as recommended and prepare repoft and By-law for Council approval. Communitv Partners LPRCA indicated a staff member will be assigned to participate as a member of the EMPC Next Steps: LPRCA to advise CEMC. Training ln 2008 municipal staff attended various training sessions including: The municipality received sign off from EMO indicating the municipality met the minimum requirements for the Essential Level Emergency Management Program for 2008. Nexf Sfeps: N/A Public Education and Awareness CEMC distributed a list of 2008 Public Education and Awareness activities undertaken by the municipality and staff. CEMC distributed a 2009 Public Education and Awareness Plan to all members for comment and suggestions. Emergency Management Program Committee minutes of meeting he... Page 16 of 129 Municipality of Bayham Emergency Management Program Committee ln September 2008 EMO signed off on the municipality's Public Education and Awareness Program and confirmed the municipality met the requirements for the Essential Level Emergency Management Program for 2008. Nexf Sfeps: N/A Annual Exercise A joint exercise with the County and other municipalities was conducted on May 21,2009. CEMC plans to hold 2009 exercise early in the year. Nexf Sfeps: CEMC to organize 2009 exercise. Extreme Weather Response Protocol CEMC proposed an extreme weather response plan for the Municipality to provide cooling and heating stations during extreme cold and hot weather conditions. Committee members reviewed and endorsed the plan. Nexf Sfeps: CEMC to update ERP Appendices to include plan. Flood Response Plan - Vienna The Municipality and LPRCA jointly prepared a flood model and plan for Vienna. The plan includes areas of concern for response, critical infrastructure and evacuation considerations should a flood occur in Vienna. The draft plan requires further mapping to include sewer manholes. In addition, LPRCA will be finalizing their study and will forward to the CEMC upon completion. Upon finalization of the LPRCA study and Flood Plan, water gauges will be installed on the bridge(s) in Vienna and a report prepared for Council for approval of the Plan. Nexf Sfeps: LPRCA to forward final report to CEMC. CEMC finalize Flood Plan and prepare report to Council, Meeting Adjourned: 18:45 hrs. 3 Emergency Management Program Committee minutes of meeting he... Page 17 of 129 Page 18 of 129 200 Univers¡ty Ave, Suite 801 Toronto. ON M5H 3C6 Tel : (416) 971-9856 | Far (416) 971-6191 E-mail: amo@amo.on.ca ALERT No: 08/056 f)ot MEMBER COMMUNICATION To the attention of the Clerk and Council November 19, 2008 FOR MORE INFORMATION CONTACT: Brian Rosborough, AMO Director of Policy (416) 971-9856 ext 318 FE tUJ AMo-Ontario First Joint Annual MOU Statement lssue: AMO and Ontario today issued the first ever Joint Annual MOU Statement. Background: First signed in 2001, the AMO-Ontario Memorandum of Understanding (MOU) on consultation was a groundbreaking agreement between the Government of Ontario and AMO committing to consultation - still the only one of its kind in Canada. ln 2004, the MOU was renewed with two important additional commitments: that the province would not claw back federal funding intended for municipalities; and that municipalities would be consulted on any federal-provincial discussions or negotiations that might have an impact on municipal governments in Ontario. This was an important advancement that allowed AMO to participate directly in negotiations on the Federal Gas Tax funding. ln 2005, the AMO-MOU was enshrined in the MunicipalAcf through Bill 92, the Municipal Amendment Act. ln 2007, the MOU was renewed again by AMO and the Province with an additional commitment to release a public report on the MOU annually. Today's release of the first Joint Annual MOU Statement is the result of changes made to the MOU in 2007. lt provides background information on the MOU process and highlights some of the matters discussed over the past year. Action: For your information. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. 1-1 Association of AìlOMunicipalities of Ontario Correspondence dated November 19, 24 and 27, 2008 from Assoc... Page 19 of 129 Aì-IO Arsoci¡lion of Mmkipaliths of Onl¡rio MEMBER GOMMUNICATION 200 University Ave, Su¡te 801 Toronto, ON M5H 3C6 Tel.: (4'f6) 971-9856 | Fax: (416) 971-6191 E-ma¡l: amo@amo on.ca ALERT No: 08/055 f\or To the attention of the Clerk and Council November 19, 2008 FOR MORE INFORMATION CONTAGT: Craig Reid, AMO Senior Policy Advisor (416) 97'l-9856 ext 334 FE tUJ4Municipal Support of Glimate Station Data Needed lssue:AMO members are invited to join Environment Canada's lnventory of Climate Observing Networks in Ontario (ICONO). Background: Environment Canada has developed and recently updated a web-based lnventory of Climate Observing Networks in Ontario (ICONO). The ICONO database will provide provincial climate station information and metadata to all Ontario climate monitoring agencies, information that can prove valuable for the purposes of climate and climate change related research and network monitoring and planning. As a metadatabase, ICONO does not include climatological or meteorological station data observations. The database is in need of municipal climate station information to form a more complete picture of local climate conditions. Environment Canada has requested AMO member municipalities to support the project. AMO members are encouraged to join the system by linking their climate station agencies, if they have not already done so, and to keep their network data current so that better climate analysis can guide policy-making for climate change mitigation and adaptation in Ontario. Once they have been provided with username/password information, users will be requested to enter their climate station metadata and update this information on a regular basis, either annually or as soon as possible after station network changes occur. Local conservation authorities, where available, may be able to assist municipal staff in linking to the system. Action: AMO members should visit ICONO at http:/iwww.icono.cal to get more information about the database and enter "guest" as both the user login and password to access the website. For further information and/or to get specific agency login information to join the network, please contact Joan Klaassen at 416-739-4268 or Joan.Klaassen@ec.gc.ca. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. 1-1 Association of AÌrlOMunicipalities of Ontario Correspondence dated November 19, 24 and 27, 2008 from Assoc... Page 20 of 129 200 University Ave, Suite 80'l Toronto, ON MsH 3Co Tel.: (416) 971-9856 | Fax (416) 971-619í E-mail: amo@amo.on.ca MEMBER COMMUNICATION ALERT No: 08/058 To the attentiOn of the Clerk and Council FoR MoRE lNFoRMArloN coNrAGr: November 27,2008 å:tî#ijß?skåMo senior poricv Advisor AMO Requests Extension on the Public Review Period for the lnformat¡on and Commun¡cations Standard lssue: On November 17,2008, the Government released the draft lnformation and Communications standard for public review. The public review period is from November 17 , 2008 to January 16, 2009. AMO is concerned that given the holiday period and municipal council meeting schedules, it is unlikely that the majority of municipalities will be able to meet the current public review period timeframe. Background: The AODA, 2005, requires the Minister of Community and Social Services to develop accessibility standards that will remove barriers for people with disabilities. The standards are expected to apply to the public sector, including all municipalities in the Province, as well as the not-for-profit and private sectors. They will address a full range of disabilities including physical, sensory, mental health, developmental and learning and will be implemented in phases leading to full accessibility in Ontario by 2025. Once completed, the standards will be introduced into legislation and therefore will become mandatory and enforced by the Province. ln a letter to the Minister, AMO expressed its concern that the current timeframe essentially eliminates the opportunity for broad municipal input on a policy that will have significant fiscal and social impacts on our communities. AMO has asked that the review period be extended to February 6, 2009. To review the letter, please click here. Action: AMO is urging its members to review the proposed standard and to provide comments to the Government. AMO encourages it members to express their concerns with the review period to the Minister. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. Þx MJ Aot 1-2 Association of ^ìilO Municipalities of Ontario Correspondence dated November 19, 24 and 27, 2008 from Assoc... Page 21 of 129 MEMBER COMMUNICATION ALERTNo:08/057 þ Ë tålJ { Aor200 University Ave, Suite 801 Toronto. ON MsH 3C6 Tel.: (416) 971-9856 | Farc (416) 971-6191 Email: amo@amo.on.ca ro the attention of the cterk and councit F3,i"l{fjå:*:iilâ'J3lif3Ïl$11i,o",November 24,2008 (416) 971-9856 ext 329 Government Releases Draft lnformation and Gommun¡cations Standard lssue: On November 11, 2008, the Government released the lnitial Proposed Accessible lnformation and Communications Standard as part of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The standard has been released for public review and comment. Background: The AODA, 2005, requires the Minister of Community and Social Services to develop accessibility standards that will remove barriers for people with disabilities. The standards are expected to apply to the public sector, including all municipalities in the Province, as well as the not-for-profit and private sectors. They will address a full range of disabilities including physical, sensory, mental health, developmentaland learning and will be implemented in phases leading to full accessibility in Ontario by 2025. Once completed, the standards will be introduced into legislation and therefore will become mandatory and enforced by the Province. The proposed standard for accessible information and communications was developed by an external lnformation and Communications Standards Development Committee (SDC). This external committee included representatives from the disability community as well as the public and private sectors. The SDC's initial proposed standard is now posted for public review and feedback. The initial proposed standard does not necessarily reflect the point of view of the government. The public review period to make comments on the SDC's lnitial Proposed Accessible fnformation and Communications Standard is from November '17,2008 to January 16, 2009. 1-2 Assocíation of ^ì#O Municipalities of Ontario Correspondence dated November 19, 24 and 27, 2008 from Assoc... Page 22 of 129 Once the public review period is over, the standards development committee will reconvene to consider your feedback. They may make changes to their initial proposed standard based on the feedback prior to finalizing a proposed standard for submission to the Minister of Community and Social Services. Those interested in reviewing the SDC's proposed standard or participating in the accessibility standards development process can find more information on the Ministry of Community and Social Services' website at: English: French: Public consultation sessions will be conducted across the province, To participate in a consultation session, to request a document in an alternate format, to find out about alternate methods of providing feedback, or for any additional information regarding the public review process, please call 1 -888- 482-4317 or toll-free TTY 1-888-335-661 1 , or email public.review(Ooliven¡ryman.com. Action: AMO is urging its members to review the proposed standard and to provide comments to the Government. AMO will be developing a response to the standard outlining municipal issues and concerns. The response will be shared via an ALERT shortly. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. Association of ^ìilO Municipalíties of Ontario Þx I'TJJ { 2-2 Correspondence dated November 19, 24 and 27, 2008 from Assoc... Page 23 of 129 Page 24 of 129 N >t tç/¡g MUNICIPAL CT]LTURAL PLANNING ßot AnnÒ In Ontario, a growing number of municipalities are tuming to municipal cultural planning as a powerful tool to support culture-led economic development and communitybuilding. Municipal cultural plans have been completed or are underway in a wide range of municipal settings: from rural areas such as Prince Edward Count¡ to mid-size communities such as Barrie, Oakville and Chatham-Kent; to larger centres such as Hamilton and regional municipalities such as the Region of Niagara. Municipal cultural planning represents a different approach to planning for culture in Ontario municipalities. It is defined as the strategic and integrated planning and use of cultural resources in economic and communíty development.Ithas five defining characteristics. 1 . Cultural resources - it embraces a broad definition of cultural resources that includes creative industries, cultural spaces and facilities, natural and cultural heritage, programs and activities. 2. Cultural mapping- it is built on a systematic approach to identifying and recording cultural resources (using Geographic Information Systems) to support more rigorous evidence-based approaches to planning and decision-making in culture. 3. Strategic leadership role - it calls on Ontario municipalities to balance their traditional focus on program delivery with a stronger strategic leadership role in integrating culture across departments and helping build culture sector capacity. 4. Cross-sectoral strategies -itrequires effective ongoing collaboration with community and business partners and concrete mechanisms (such as Cultural Roundtables) to support and sustain collaboration. 5. Networlcs and community engagement - it rests on systematic approaches to ongoing engagement of the community and strengthening networks inside and outside the cultural sector. Municipal Cultural Planning Partnership One symbol of municipal cultural planning's growing importance in Ontario is the Municipal Cultural Planning Partnership (MCPP). MCPP is abroad coalition of agencies that have come together to support more municipalities across the province undertake municipal cultural plans. Members include seven Provincial government ministries, the Association of Municipalities of Ontario, Ontario Library Association, individual municipalities, cultural groups, the University of Waterloo and others. www.ontariomcp.ca For More Information contact: Emily Robson, Coordinator Municipal Cultural Planning Partnership t: 519.888.4567 ext.38422 / e: erobson@uwaterloo.ca DISCLAIMER This materÌal is provided under contract as a paid service by lhe orþinating organizat¡on and does not necessarily reflect the view or pos¡tions of lhe Association of Municipalities of Ontario (AMO), its subsidràry companies, oífrcers, directors or agents. Correspondence received November 18, 2008 from Association o... Page 25 of 129 Page 26 of 129 IMPOWERGEN PARI OF IHE REG GROLIP AIM PowerGen,ì05 Commerce Volley Drive W Suite 4l0 Morkhom, Onlorio t3T 7W3 Tt: 1.877.246.7697 T: a16.502.0993 F: aló.502.14,ì5 W: www.oimpowergen com E: inlo@oimpowergen com November '13. 2008 Dear Landowners, Re: Erie Shores Wind Farm ll West Bid Do3 As you know, AIM PowerGen has over the last several months been working on a number of Ontario wind power development bids, Erie Shores ll West being one of them. The actual background for this latest Ontario Government Request For Proposal (RFP) bid process began in 2002 in which AIM PowerGen optioned many north shore Lake Erie properties and undertook extensive environmental studies, legal developments, municipal official plans as well as zoning amendments, exhaustive wind analyses, and site modeling etc. Many of those propert¡es were used in AIM PowerGen's successful RFP I bid that resulted in the sixty-six turbines officially commissioned in July of 2005 and make up Erie Shores Wind Farm l, now owned by Macquarie Power. The Ontario Government then introduced another format called Standard Offer Contracts (SOC) that required approval and connection to local distribution lines and were limited to projects with a maximum of 10 MW (6 turbines each). AIM PowerGen was again successful, and finalized all related aspects for three SOC projects in Norfolk County and one near Dunnville Ontario. These four projects are now complete and are generating up to 40 MW - enough power for some 25,000 homes. This past October, AIM PowerGen undertook to prepare a bid for the RFP lll, using available properties in Malahide and Bayham west of Port Bun¡vell. Unfortunately, the bid modeling for the submission was not competitive due to the following essential reasons. o Yield data from the proposed turbines on the remaining optioned properties used in the model was not high enough to provide the necessary economic return (not close enough to the lake). o More stringent Ministry of Environment setback and integration regulations significantly reduced the number of available acres for turbine locations. o lncreased construction, connection, and infrastructure costs. o The current economic climate. Correspondence dated November 13, 2008 from, AIM PowerGen re... Page 27 of 129 AIM PowerGen (is) and we know you too will be very disappointed that in this case our goal at this point has not been achieved. We are, and will continue to review the entire project (options, lands, connection alternatives etc.) with the view to revising the current model such that it could be competitive in subsequent government bid opportunities. As we all know the inability to make this project competitive has not been from the lack of having spent considerable time, effort and money. Ongoing positive discussions with the Ministries, potentially more land sites with greater yield, and an upturn in the economy, will hopefully provide a more competitive model for an Erie Shores expansion in the future. ln the meantime, AIM will focus its resources on projects in the Chatham- Kent area, elsewhere in Ontario, and beyond. I want to again thank you for your ongoing interest and support. Mike Crawley, President, AIM PowerGen Lynn Acre, Mayor, Municipality of Bayham John Wilson, Mayor, Township of Malahide , Correspondence dated November 13, 2008 from, AIM PowerGen re... Page 28 of 129 THE EDISONMUSEUM OF VIENTNA THANKSYOUFOR YOUR GENEROUS DONATIOI\ I ¡,/' :)-¡/iíf'¡c{/', ,, ¿ r,! SUPPORTED THE HIPPY DIPPY MURDER. MYSTERY NTOVEMBER I,2OO8 Certificate of Thanks from the Edison Museum of Vienna regar... Page 29 of 129 Page 30 of 129 CORPORATION OF THE MTTNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council Date: Dec 41 2008 FROM: Drainage Superintendent File: DR¿008-024 SUBJECT: Petition for Drainage ( Orchard Crest Farms) Purpose: This report is to present to Council the Petition filed with the Clerk, of the Municipality of Bayham, on Nov 20, 2008. The petition is for a drainage works for lands owned by Orchard Crest Farms. Background: Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60Yo of the hectarage in the area; (c) Where a drainage works is required for a road of part thereof the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where adrainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the "on-site meeting" to determine the validity of the petition. Staff Report DR2008-024 regarding Petition for Drainage (Orc... Page 31 of 129 Staff Report DR2008 -024 December 4.2008 If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry ofNatural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. Staff Comments: The land in question for drainage is Lots 15 and 1ó, Con l1 in the Municipality of Bayham. The area requiring drainage is on the south side of Pressey Road near the intersection of Elliott Road. The Drainage Superintendent met on-site with Mark Elliott and his father prior to submission of the petition for drainage. The area has natural run-off to the north which is blocked by the elevation of Pressey Road. Mr. Elliott advised that prior to the reconstruction of Pressey Road there was a tile drain going under the road which drained his lands onto the lands on the north side of Pressey Road in South West Oxford. However, when the road was reconstructed this tile was not replaced. It is the opinion of the Drainage Superintendent that this is a valid request and that drainage for the lands owned by Orchard Crest Farms as stated on the petition is required. Recommendations: TIIAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works by Mark Elliott of Orchard Crest Farms. AND TIIAT Staff Report DR2008-024 regarding the petition for drainage be received. AND TIIAT Council wishes to proceed with this matter and appoints Spriets Associates, Engineers, to prepare a preliminary report on the proposed drainage area, pursuant to Section 5 of the Drainage Ac! for Council's consideration. Respectfully submitted, Bill Knifton Drainage Superintendent Staff Report DR2008-024 regarding Petition for Drainage (Orc... Page 32 of 129 Municipality of Bayham Building Permits For The Month of Nov 2008 File: PlO ì Dec-01-2008 No.Date Roll #Permit Holder Property Description Building Tvne Value Permit Fee Septic /Sewer Fee 133 3-Nov 2-001-45500 Klassen. Abe 19 Chatham Street construct 2 storey addition to rea¡ ofhouse 672so 50.000 384.0( t34 3-Nov )-004-35200 Grant, Perry )415 Elein Street lonstruct one storey detached sarase 700sq ft 20.000 397.0( 135 6-Nov 0-006-06520 Peters. Bernhard 1 Chapel Sheet rne storey house w/attach ed ga¡a$e I 8 I 9sq ft 125.000 148 I .0(350.0( 136 l3-Nov 0-005-06300 Corinth Communiw of Christ 54246EdenLine renovate existins kitchen in basement ofchurch 35,00(410.0( r37 7-Nov 0-004-00907 Scheel, John 55993 Heritaee Line )onstruct detached sarage 480sq ft 1s.00(75.0( 138 l7-Nov 0-005-r 5700 ),lunn. Gresorv 5651 8 Talbot Line )onstruct one storev addition 847so ft to house 50.00(46s.0(250.0( 139 9-Nov 0-008-05300 ?eters, Henrich 54945 Vienna Line ronstruct garage addition w/room above 2560sq ft 50.00(1283.0( 140 20-Nov 4-001-14520 3iesbrecht, George 34 Oak Street lonstruct attached sarase addition to side ofhouse r0.00(300.0( t4t 2l-Nov 0-004-09520 Dalm Construction Ltd.56130 Heritaee Line lonstruct detached sarase I l20sq ft 50.00(665.0( t42 21-Nov 0-004-09550 Dalm Construction Ltd.56170 Heritaee Line lonstruct detached garage l280sq ft 50.00(699.0( 143 21-Nov 0-004-22300 Smith, Mitchell 55859 First Street reapir & restore existing rear porch 200sq ft 2.50(95.0( t44 24-Nov 0-004-03700 Froese. Enrioue 56483 Heritaee Line ronstruct sarase & bedroom addition I 189so ft 40.00(622.0( 145 24-Nov 0-003-l 1000 3arner, Rudy 56040 Jackson Line lonstruct Datio deck to back ofhouse 470so ft 2.00(75.0( t46 25-Nov 0-006-058 I 0 lork, Geoffry 11259 Pla¡rk Road :ebuild existins roofed over fronVside oorch 200so 5,00(l15.0( November-O8 504.500 7.066.00 600.0( ¿OO8 YEAR TO DATE 8.399.t92 74.419.00 9025.0( November-07 65s.20(6.103.00 r050.0( ¿OO7 YEARTO DATE 6.202.291 64.668.00 9225.0( sMl2/l/2008 prepared by: excel\monthly\buildper Reviewed by: Building Permit Report for the month ending November 30, 200... Page 33 of 129 Page 34 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1112012008 1112012008 3:03PM OOOO3O ADAM SWANCE workboots WORKBOOTS 1111412008 I 200.00 005510 Cheque Amount- 200.00 OOOO3l ADT SECURITY SERVICES CANADA 3602't590 ALARM SYSTEM - V.C.C. 1111712008 I 357.00 00551 I Cheque Amount- 357.00 OOOO52 AMTELECOM COMMUNICATIONS 5198665521Novm MONTHLYTELEPHONE 1110112008 I 1,334.51 005512 Cheoue Amount - 1,334.51 OOOO75 AYLMER EXPRESS 0000141694 ROAD CLOSING, NOMINATIONS 1013112008 I 167.58 005sí3 Cheque Amount- 167.58 OOO113 BOB BARTLETT glasses - Bob B GLASSES 11l24l20Ùg I 275.00 005514 Cheoue Amount - 275.00 000220 CJDL 48't4 SEPTAGE RECE|V|NG STATTON 11t0312008 I 3,575.51 005515 Cheque Amount - 3,575.51 OOO212 COUNTY OF ELGIN INOOOOIO3SO NOVEMBER POLICE OOO235 DAVE LIPPERT FUELS LTD 1111312008 I 60,549.58 005516 1010112008 I 896.76 005517 10t0112008 I 1,032.21 005517 10t2012008 I 530.72 005517 10/09/2008 I 2,744.89 005517 10/09/2008 I 805.57 005517 10t0s12008 I I,189.37 005517 10t2912008 I 1,643.28 005517 1012912008 I 742.74 005517 Cheque Amount - 9,585.54 OO1O22 DELLCANADAINC. 70701002647376 CORDLESS MOUSE 11t0612008 I 43.36 005518 ChequeAmount- 43.36 000263 DINGLE LINE EOUIPMENT SUPPLY 743 AR PI-ATE 1110312008 I 69.33 005519 Cheque Amount - 60,549.58 1727 1728 5387 7703035 7703036 7703037 7775 7776 REG GAS DIESEL DYED DIESEL DYED DIESEL DIESEL DYED REG GAS REG GAS DIESEL DYED OOO272 DYNAMIC FLUID PRODUCTS INC Cheque Amount -69.33 Page 1 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 35 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1112012008 1112012008 3:03PM r-85691-0 COUPLERS 11t1712008 I 98.27 005520 Cheque Amount - 98.27 OOO284 ED ROLOSON course COURSE EXPENSE 1112012008 I 281.00 005521 Cheque Amount- 281.00 OOO357 G&KSERVICESCANADAINC 1518342001 FLOOR MATS. SHOP TOWELS 11t1312008 I 190.34 005522 Cheque Amount - 190.34 000376 GIBSON,LINTON,TOTH, co-1148 LEGAL SERVTCES 1111212008 t 151.24 005523 Cheque Amount - 151.24 001239 GREAT LAKES NEW HOLI.AND INC 005261a DIPSTICKS. SPRINGS 0611312008 I 48.91 005524 Cheque Amount - 48.91 OOO4O4 HARRY'S SPRING SERVICE LIMITED 090101 SPR|NGS, RODS, BUSHTNGS 1111412008 I 863.90 005525 Cheque Amount - 863.90 OOO991 HORVATH AUTO PARTS 185863 GLOVES 1010712008 I 29.36 005526 186562 LTGHTS 11t0312008 I 57.63 005526 186591 L|GHTS. LOCKS 1110412008 I 162.89 005526 Cheque Amount - 249.88 OOO427 HYDRO ONE NETWORKS INC Nov06460-08880 UTILITIES - STRAF LIBRARY 1111012008 I 212.60 005527 Nov12660-62007 UTILITIES - MED BLDG 1111012008 I 55.77 005527 Nov15773-68016 UTILITIES - PUMP#s 1111012008 I 328.79 005527 Nov25260-09578 UTILITIES - OFFICE 1111012008 I 328.79 005527 Nov53993-93004 UTILITIES - PUMPåÉ¿I 1111112008 I 49.49 005527 Nov68860-08015 UTILITIES - STRAF FIREHALL 1111012008 I 287.73 005527 Nov73394-81003 UTILITIES - PUMP#3 1111112008 I 63.44 005527 Nov86590-87008 UTILITIES - PUMP#2 1111012008 I 201/2 005527 Nov87640-15034 UTILITIES - S.C.C 1111012008 I 924.63 005527 Cheque Amount - 2,452.66 001426 KELCOM - WELLINGTON 226551-K t PHONES 1011612008 I u.72 005528 Cheoue Amount - 84.72 OOO5,I3 KOOLEN ELECTRIC 13987 STL REPAIR & FI-AG MTCE 1111012008 I 265.62 005529 Page 2 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 36 of 129 Cheque Cheque Amount Number 2008.08.19 6.3 9050 000617 MUDFORD FAMILY FOOD TOWN 10110383119 SUPPLTES - S.C.C. 10't10385731 SUPPLTES 10110399496 SUPPLTES 1011040',t764 SUPPLTES - S.C.C. 101 10401995 SUPPLTES - S.C.C. 10110403057 SUPPLTES 10110404826 SUPPLTES MUNICIPALIry OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1112012008 Cheque Amount - 265.62 08/09/2008 I 24.95 005530 08/19/2008 I 19.66 005530 10t09t2008 r 11.86 005530 1011812008 I 33.57 005530 10t18t2008 I 33.76 005530 1012312008 I 39.41 005530 1013012008 I 22.02 005530 1013112008 I 1.480.75 005536 Cheoue Amount - 1,480.75 1112012008 3:03PM Cheque Amount - 185.23 000663 ONTARIO BUILDING OFFICIALS 640'10 2009 MEMBERSHTP 1111412008 I 150.00 00553',1 Cheque Amount- 150.00 001455 OTTERVIEW MACHINE 1283 SPROCKET 1110712008 I 47.25 005532 Cheque Amount - 47.25 OOO7O4 PETERS PLUMBING 644 TOILET REPAIRS - S.C.C. 1013112008 I 68.25 005533 Cheque Amount - 68.25 OOO71O PORTBURWELLHOME HARDWARE 6386 FURNACE FILTERS - M MUSEUM 1010712008 I 3.04 005534 6387 SMOKE DETECTORS, EXT|NGU|SI- 10t07t2008 I 79.07 005534 6403 GARBAGE BAGS, GLOVES 1012012008 I 47.44 005534 6404 GLOVES 1012012008 I 6.77 005534 Cheque Amount - 136.32 OOO743 RBC ROYAL BANK Nov4516050000954119 OMB - LUNCH 10/08/2008 I 29.81 005535 Nov45'f 6050000954176 WATER PROGRAM 1010712008 I 48.75 005535 Nvb4516050000954119 BOB RETIREMENT DINNER 1011712008 I 76.48 005535 Nvb4516050000954176 MTOTILLSONBURG 1110612008 I 235.25 005535 ChequeAmount- 390.29 OOO77O RODGER MARTIN #10'08 OOO773 ROMART INV. INC 01451 ocT'08 K-9 CONTROL SAND 1111412008 I 1,296.00 005537 OOOB74 TEAMTRUCKCENTRES Cheque Amount - 1,296.00 Page 3 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 37 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM 1112012008 3:03PM Accounts Payable Royal Bank Cheque Register - 1112012008 4282830130 4283030056 p¿83040077 016242498002 OOO9O3 TOM MILLARD attendance OOO935 UNION GAS LIMITED 273-2106196-9754Nvb 273-2106243-0725Nvb HOOD SUPPORT WIPERS HEATER HARNESS. PANEL CELL PHONE. B KNIFTON COURT ATTENDANCE UTILITIES - E.C,C. UTILITIES - PUMP#1 10/09i2008 10t29t2008 10t30t2008 41.38 005538 200.79 005538 124.58 005538 001418 TELUS 01589476200412005876 CELL PHONE - P GOENEVELD 015894762004/6197656 CELL PHONE - A SWANCE 015894762004/6365709 CELL PHONE - PB FIRE DEPT 015894762004/6365787 CELL PHONE - ROADS DEPT 015894762004/6366178 CELL PHONE - STRAF FIRE DEPT 015894762004/6366198 CELL PHONE - E BRADFIELD 015894762004/6366368 CELL PHONE - E ROLOSON 015894762004t6369464 CELL PHONE - K KRUGER 01 5894762004/668-995 CEL LPHONE - B BUTLER 015894762004t9021249 CELL PHONE - ROADS DEPT Cheoue Amount -366.75 79.72 005539 42.09 005539 36.95 005539 37.35 005539 36.95 005539 53.34 005539 49.55 005539 48.48 005539 43.79 005539 36.95 005539 31.63 005539 10t27t2008 1012712008 10t27t2008 10t27t2008 10t27t2008 10t27t2008 1012712008 1012712008 10t27t2008 10t27t2008 11t0st2008 Cheque Amount - 't111412008 I 496.80 42.50 Cheoue Amount -42.50 33't.51 005541 19.18 005541 't1t12t2008 't111212008 350.69 126.00 005540 005542 005543 005544 Cheque Amount - 001189 WALL HEATING & COOLING 649566 RANGE REPAIR - V.C.C.1111212008 I Cheque Amount - BIOSOLIDS SEMINAR 11t2012008 I Cheoue Amount - SNOWPLOW BRAKE LIGHTS 11t17t2008 I Cheque Amount - 001015 WEAO biosolids 000966 WEBER'S WELDING & MFG 13031 126.00 99.75 99.75 224.23 224.23 Cheque Run Total -86,304.76 Page Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 38 of 129 Cheque Cheque Amount Number 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1112712008 1112712008 1:46PM 000008 407 ETR 826654445Nov TOLL CHARGE 't111212008 I 42.15 005545 Cheque Amount - 42.15 OOI456 AAA GENERAL WELDING & REPAIR 00024573 COTTER PINS. CHAINS 11t2012008 I 1,808.23 005546 Cheoue Amount - 1,808.23 001131 ALANSTEWART training course AUTO EXTRACATION/MILEAGE 1112512008 I 122.44 005547 Cheque Amount- 122.44 OOO212 COUNTY OF ELGIN 100 2oo9 TouRlsM sERVlcEs 1111912008 I 100.00 005548 Cheque Amount - 100.00 OOO294 ELGIN COUNTY MUNICIPAL 1-2009 2oO9 MEMBERSHIP 1112512008 I 320.00 005549 CheoueAmount- 320.00 001335 FUTUREMED HEALTH CARE 1281',116 WIPES. STERI-STRIPS 1111712008 I 216.17 005550 Cheque Amount - 216.17 OOO39,I GREG COLE training course AUTO EXTRACATION 1112512008 I 85.00 005551 Cheoue Amount - 85.00 OOO427 HYDRO ONE NETWORKS INC Nov50221-05009 UTILITIES - SEWER PLANT 1111812008 I 3,969.54 005552 Novm25390-07266 UTILITIES - VIEN STL 1111712008 I 502.34 005552 Novm25390-55002 UTILITIES - PB HWY 19 1'111712008 I 1,499.30 005552 Novm62396-22001 UTILITIES - STRAF STL 1111712008 I 932.52 005552 Novm62790-07266 UTILITIES - RICHMD STL 1111712008 I 165.19 005552 Novm81590-07297 UTILITIES - EDEN STL 1111712008 I 447.96 005552 Novm87790-07295 UTILITIES - CORINTH STL 1111712008 I 162.79 005552 Cheque Amount - 7,679.64 CONSULTING FEES 11t1712008 I 3,587.18 005553 Cheque Amount - 3,587.18 000446 JACKIE BOOTLE Nov15'08-Dec15'08 MANAGERFEES 1112412008 I 733.33 005554 Cheque Amount - 733.33 001435 JOHN CRAIG CONSULTING 08080802 coNsuLTlNG SERVICES 1111712008 I 3,224.94 005555 000217 tBt GROUP 198712 Page 1 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 39 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1112712008 1112712008 1:46PM Cheque Amount - OOO5O1 KEVIN BRADFIELD reimburse credit OOO572 MANULIFE FINANCIAL 10056521'l '100565490 CREDIT ON TAX ACCT 11t2712008 I 005556 3,224.94 442.00 DECEMBER'08 REMIT DECEMBER'08 REMIT Cheque Amount -442.00 3,542.65 005557 4,900.48 005557 't111412008 11t14t2008 OOI336 MEDICAL MART SUPPLIES LIMITED 2909930 GEL, STIX, DRAPE SHEETS OO1 307 MINÍSTRY OF NATURAL RESOURCES 1043008 ANNUAL RENTAL JAN-DEC'o9 111'IOI2OO8 I Cheque Amount - 000633 NATURAL RESOURCE GAS LIMITED Cheque Amount - 1'1t14t2008 I 8,443.13 100.53 005558 005562 Cheque Amount -'t00.53 't89.00 005559 E12378-01Novm E1421241Novm E22380-01 Novm E24200-0lNovm E45407-01Novm E45409-0'lNovm E45410-01Novm E5l 600-01 Novm F19290-0'lNovm F20600-0'lNovm F26864-01Novm G06210-0lNovm G06305-01Novm G06307-0'lNovm G15700-0lNovm G40407-01Novm 000645 NORFOLKCOUNTY 9723 000694 PAULGROENEVELD mileage UTILITIES - FIREHALL UTILITIES - MED BLDG UTILITIES - PUMP#s uïLtnEs - s.c.c. UTILITIES - OFFICE UTILITIES - PUMP#2 UTILITIES - LIBRARY UTILITIES. GARAGE UTILITIES - EDISON MUSEUM UTILITIES - V.C.C. UTILITIES - PUMP#6 UTILITIES - PB LIBRARY UTILITIES - MARINE MUSEUM UTILITIES - PB FIREHALL UTILITIES - PB OPP UTILITIES - PB WORKS GARAGE SURFACE TREATMENT 't89.00 501,38 005560 192.74 005560 20.04 005560 549.51 005560 297.39 005560 17.43 005560 45.69 005560 792.33 005560 219.96 005560 60.03 005560 64.02 005560 72.84 005560 255.11 005560 416.63 005560 12.08 005560 143.19 005560 1112012008 11t20t2008 1112012008 't112012008 11t20t2008 1'U2012008 1112012008 11t20t2008 1'U2112008 1'v2112008 1112112008 1112112008 1112112008 '1112112008 1112112008 1112'U2008 Cheque Amount - 1111412008 I 3,660.37 110,351.83 005561 Cheoue Amount - 11t21t2008 I I 10,351 .83 12.45HWY 407 TOLL FEE Cheque Amount -12.45 Page Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 40 of 129 2008.08.'t9 6.3 9050 MUNICIPALITY OF BAYHAM 1112712008 1:46PM Accounts Payable Royal Bank Cheque Register - 11 127 12008 OOO733 R & RREFRIGERATION 2669 REPI-ACE VENTOR - OFFICE 1111812A08 I 637.U 005563 ChequeAmount- 637.34 000756 RICKABRAMS training course AUTO ÐCÍRICATION '1112512008 I 85.00 005564 Cheque Amount - 85.00 OO1319 ROBILLARD'S WELDING 1482 SHELF lN FIRE TRUCK 10t31t2008 I 601.68 005s65 Cheque Amount - 601'68 OOO77O RODGER MARTIN #10'08 0cT'08 K-9 CONTROL 1013',t12008 t 1,480.75 005566 Oct'08 K-9 CONTROL OCT 10t31t2008 C -8'00 005566 Cheque Amount - '1,472.75 OOO829 SPECTRUM COMMUNICATIONS LTD 0ooooo1247 ANSWERING SERVICE '1111512008 I 84.70 005567 Cheque Amount - U.70 OO1O82 TREVORLAMOURE training course AUTO ÐCI'RICATION 11t25t2}08 I 85.00 005568 ChequeAmount- 85.00 Cheque Run Total - 144,084.86 Page 3 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 41 of 129 2008.08.19 6.3 9050 MUNICIPALITYOF BAYHAM General Ledger Posting Summary Trace: 007723 1112712008 11:114M Accounts Payable Voided Cheque 01-0100-1030 2008 11 't112712008 cDtsT 0l-0100-1950 2008 11 1'112712008 cDlsT PostedBY: SANDRA inconect dog tag sales inconect dog tag sales Void Ghq:5536 RODGER MARTIN Void Ghq:5536 RODGER MARTIN Total Debits Total Credits Net Posting 1,480.75 -1,480.75 1,480.75 -l,480.75 0.00 Page Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 42 of 129 SORW HUNICIPALITY OF BAYHAI,I TOT PACKETS - 2 CURRENT FEDL TAX A,O2L.96 NR IAX PROV TAX EI CoNT 276.t8 QPIP CAN PEN L,645.34 QC PEN QC HSF 0N EHT 9t3.78 I{B HET NL HAPSET TOT STATS LO,E57.?6 CHEQUES DEPOSITS 34,9?7 .04 US DEPS DED DEPS 50. OO TOT NPAY 34,977 .O4 RRSP RTI TOT PAYROL SERV CHRG GST PST GRAND TOT 45,834.50 110 . 82 5.54 45 ,950 . 66 I TEH R.O.E. FORHS PAYROLL RUNS UNITS t I TOTAL S/C SUBJECT TO GST IS: TOTAL PAYROLL DEBIT IS ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOIIPANY TOTALS ADJ UST - CR CURRENT TOTAL 8 ,02L .96 276.L8 L ,645.34 913.78 L0,857.26 34,927.04 50.00 34,977 .04 45,834.30 110.82 5.54 45 ,950 .66 SERVICE CHARGES RUN: NOV 18 2008 N0: APAGE: ll09GST REG: 100057415 RTO004C0IIPANY PAGE: 5 DEBIT DATE: NoV 19, 2008 DATE 0F PAY: NOV 21, 20oB ADJUST -DR CHARGE I .50 46 .00 ANALYSIS OF I TEI{ SALARIED WORKPAYS PAY ADVICE FOLD 1I0 . 82 YTD ADJUST I TEf'.I HOURLY WORKPAYS COURIER FEE YTD TOTAL 22?,4A9.6L FEDL TAX NR TAX PROV TAX 36,899,88 EI CoNT QPIP 9s,945.70 CAN PEN QC PEN QC HSF 24,774.A7 0N Et{T HB HET NL HAPSET 578,110.06 T0T STATS 38,A47 ,74 CHEQUES 9L7,907.42 DEPOSITS US DEPS 1,20O. OO DED DEPS 957 ,955.L6 T0T NPAY RRSP Ktt I ,536, 065.22 T0T PAYRoL 3,084.93 SERV CHRG 155.31 GST PST I,339 ,305.46 GRAND T0T UNITS 1t I CHARGE L6.72 r0.00 UNITS 20 5t CHARGE 30.40 ë . ¿u 45'95O.66 DEBIT INFoRÌ'lATIoN: 005 05I02 10rt923 Cheque Register being Cheque #5510 to Cheque #5568 inclusive... Page 43 of 129 Page 44 of 129 @Êedifonn@,2006 Invoice dated October 17, 2008 submitted by Bayham West Ceme... Page 45 of 129 Page 46 of 129 Municipality of Bayham q Joint Cemetery Board Meeting Minutes Bayham Municipal Office COL Council Chambers Tuesday, November 25,2008 at 7:00 p.m. Present were: Ralph Carter, Jim Tait, Herwin Oulette, Bill Baldwin, Ha:ris Teall, Vera and Theodore Dickhout, ElizabethBall, Redvers Conod, Tom Godby, Robert Gregson, Joe Neville, Carl Biro, Francis Underhill, William Underhill, Lynda Millard Secretary, Kyle Kruger Administrator, Councillor Mark Taylor. There were no representatives from either the Calton or Best Boards. Visitors: Bob and Wanda Hoshal, and Honor V/assing. 1. CalI to Order & Appointment of Chairman The Secretary called the meeting to order at7:00 p.m. and requested the appointment of a Chairman. Vera Dickout agreed to act as chairman for this meeting and assumed the Chair. 2. Approval of Minutes of meeting held Aprit 2212008 Moved by Carl Biro Seconded by Hanis Teall íThat the minutes of the Joint Cemetery Board meeting held Aprit 22,2008be approved as circulated." Canied 3. Business from minutes - as per agenda items 4. Correspondence & Reports (a) Memo 2008-03 regarding Ministry Requirements Update. Received (b) Verbal update regarding the status of Calton Cemetery and any consideration for cremation plots / survey of new section. It was noted by staffthat consideration should be given by the Calton Boardþr allocation of space for cremation plot to be ìncluded in the survey of the new section. Specific cremation crìteria andfees should be discussed by individual boards and recommendations made by the joint board to Council andþr approval by the Ministry. (c) Verbal report on status of Guysboro site. T. Dickhout advised that the landscaping had been completed at the cemetery, however, the ability to accommodate larger vehicles is still limited. (d) Memo 2008-04 regarding Year end etc. Received (e) Placement of cemetery signage is being defened to 2009. Joint Cemetery Board Meeting Minutes of meeting held Tuesday... Page 47 of 129 Cemeteries Minutes November 25,2008 Correspondence received August 7/08 from David Boldt, Total Renovations regarding digging and maintenance services. Received Correspondence received Septemb er 22, 200 I from Es sence Memorial s re garding monument cleaning program.Received Request from Jim Elliott, Secretary/Treasurer, Dobbie Cemetery requesting financial assistance for 2009 maintenance expenses. It was noted that the bank balances of the smaller cemeteries (Bayham West, Smuck and Dobbie) continue to declìne due to maintenance costs. It was noted that some sites have limited plots left to sell. Staffadvised that Council had approved payment of 5% interest annually to each board based on its portion of the care and maintenance fund. Input was requested should alternate methods be advisable. Concerns regarding financial support for Bayham West cemetery maintenance. Received (t) John A. Hoover, Chairman, Elgin County Branch, Ontario Genealogical Society correspondence dated May 13, 2008 regarding preservation of pioneer cemeteries. Moved by Carl Biro Seconded bv Hanis Teall '¡That "o""onoodence dated May 13r 2008 from John A. Hoover, Chairman, Elgin County Branch, Ontario Genealogical Society regarding preservation of pioneer cemeteries be received; AND THAT the Joint Cemetery Board recommends that Council restrict the relocation of abandoned cenaetery monuments in order to maintain actual gravesite locations iflas possible." Carried (k) Members were reminded of the invitation to attend the Volunteer Appreciation Night being held at 7:00 p.m Thursday, November 27th atthe Straffordville Community Centre. Other Business Wanda Hoshal raísed concerns regarding construction undertaken on property located in front of the Estherville (Old Port Burwell) cemetery between Port Burwell and Vienna. She was concerned that there may also be burials on the current Csinos property. She noted it was recorded in the Elgin County archives that gravestones had been relocated in 1968. She suggested there was not enough room within the current cemetery site for the 225 burials recorded there. a (Ð (g) (h) (Ð J. Joint Cemetery Board Meeting Minutes of meeting held Tuesday... Page 48 of 129 Cemeteries Minutes -3 -November 25,2008 William Underhill commented that he had assisted with relocation and placement of loose / broken stones in cement cairns within the fenced area approximately 60 years 480. Board members were made aware that thìs matter had been brought beþre Council. 6. Members Questions / Concerns / Comments Ralph Carter noted that he has been approached by Mennonite church representatives þr permission to dig burial plots at the Bayham West cemeteryfor interment of deceased church members. Due to liability concerns and legislated requirements, it was agreed that stafffollow up and a suitable policy be developed to address the concerns. Liz Ball submìtted Guysboro cemetery documents for filing with the municipality. 7. Next Meeting & Adjournment Moved by Redvers Conod Seconded by Hanis Teall "That the meeting be adjourned at 8:05 p.m. to meet at the Municipal Office on Tuesday April 21,2009 at 7:00 p.m. Carried Chairman ,"","ruo # r r/)o.,r/ ln', Ð Date Approved: Joint Cemetery Board Meeting Minutes of meeting held Tuesday... Page 49 of 129 Page 50 of 129 1 CORPORATION OF THE MUNICIPALITY OF BAYHAM TO: STAFF REPORT Mavor and Members of Council DATE: November 18.2008 FILE:FROM: Administrator SUBJECT: Economic Development - Chamber of Commerce NUMBER: C2008-10 Purpose This is to report on a meeting held with representatives of the Otter Valley Chamber of Commerce regarding the municipal economic development function. Background Council will recall that in September, the Bayham Economic Development Committee and its workgroups were suspended due to a lack of available volunteers, and staff were authorized to discuss options for some form of formal relationship with the Otter Valley Chamber of Commerce to assist in the municipal economic development function. The Chamber website currently lists 44 member businesses. Staff met with representative from the Chamber November 17th. Present were myselt Ian Almond, Doug Lester, Frank Voth, and Cheryl Lester. Staff Comments At the meeting, those present discussed the history of the Economic Development function over the past number of years, and the steps/issues in recent months. The intended mandate of the Economic Development Committee and the mandate of the Chamber of Commerce were also discussed. Many similarities between the two were noted. Those present discussed the merits of some form of formal relationship involving the existing Chamber of Commerce. Several different options were discussed, ranging from attendance by a municipal representative at Chamber meetings to a formal liaison committee. After these discussions, it was agreed that the establishment of a Municipal/Chamber Liaison Committee would be a beneficial and productive method of communication. The purpose of the Committee would be simple - to facilitate good communications between local business (through the Chamber) and the Municipality. The proposed structure would provide for 3 to 5 members of the Chamber of Commerce and 3 or 4 Council/staff representatives to meet generally on a quarterly basis, commencing in January 2009. It was suggested though that in the initial stages, several monthly meetings would be appropriate. The parties would provide items for inclusion on an agenda prior to the meetings, in part to enable the municipality to have appropriate staff provide comment and"/or attend where required. There are no direct budget implications for such a committee. Recommendation(s): That Council endorse the establishment of a MunicipaVChamber of Commerce Liaison Committee, and that 2 members of Council be appointed to represent the Municipality on this Committee. Staff Report C2008-10 regarding Economic Development - Chamb... Page 51 of 129 Page 52 of 129 I THE CORPORATION OF THE MT]NICIPALITY OF BAYTIAM STAFF REPORT TO: Mayor & Members of Council DATE: December 4,2008 FROM: Kyle Kruger, Administrator FILE: SUBJECT: Reappointment of Closed Meeting Investigator NUMBER: C2008-011 PurDose This report is to recommend reappointment of JGM Consulting as the Closed Meeting Investigator for the Municipality pursuant to the Municipal Act. Background As Council may recall, Mr. John Maddox (JGM Consulting) was appointed the Closed Meeting Investigator for Bayham for 2008. Mr. Maddox was also appointed by all other municipalities in Elgin County. Mr. Maddox received a retainer of $300 for Bayham (paid by the County along with their retainer of $2,500), and the service agreement provided for $75 per hour for any required investigations. For 2009, Mr. Maddox has amended his fee schedule to provide the same retainer for Bayham and an hourly fee of $100 for investigations. The retainer for the County of Elgin has been reduced to $1000. Staff Comments A meeting of area administrators was held in late October to discuss 2009 services and options available. Option reviewed included appointment of the Ombudsman to hiring a lawyer without a retainer. The group agreed that to recommend reappointment of JGM for a second term. Information provided is that Mr. Maddox has handled 30 to 40 inquiries in his various jurisdictions, and no formal investigations have been required. Staff have been satisfied with Mr. Maddox services. Attachments 1 . Draft By-law No. 2008- 1 17 , to Reappoint JGM Consulting as Investigator pursuant to the Municipal Act Recommendation That Mr. John Maddox (JGM Consulting) be reappointed as Closed Meeting lnvestigator for the Municipality of Bayham for a further one-year term (2009), and that draft By-law No. 2007-117 be presented to Council for enactment. Staff Report C2008-011 regarding Reappointment of Closed Mee... Page 53 of 129 THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM BY-LA\ry NO.2008-tt7 BEING A BY-LAW TO REAPPOINT JGM CONSULTING AS TIIE IIWESTIGATOR PI'RSUA¡IT TO SECTIONS 8, 9, 10 ANI) ã9.1 OF TITE MTJNTCIPAL ACT,2001, S.O.2001, C.25, AS AMENDED. A¡ID TO AMEI\TD WHEREAS effective January l, 2008, pursuant to Section 239.1 of the Municipal Act,200l, S.O. 2001, c.25, as amended, permits a person to request an investigation of whether a municipality or local board has complied with section 239 of the Municipal Act, 2001, as amended, or a procedural byJaw under subsection 238Q) in respect of a meeting or part of a meeting that was closed to the public; AND WHEREAS the Council of Municipality of Bayham did by By-law No. 2007-093 appoint JGM Consulting as the lnvestigator to investigate all requests on behalf of the Municipality and its local boards for a one year term commencing January 1,2008; AND WHEREAS Council deems it desirable to reappoint JGM Consulting as the Investigator to investigate all requests on behalf of the Municipality and its Local Boa¡ds for a further one year term commencing January l, 2009 ; NOV/ THEREFORE THE COT]NCIL OF THE CORPORATION OF TTIE MUNICPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. That JGM Consulting is hereby reappointed as the independent Investigator to investigate in accordance with the legislation all requests for an investigation of he Council and its committees and the local boards of the Municipality and their committees for an additional one year term commencing January 1,2009. 2. That Section 3 a) and b) as contained in the agreement between the Municipality and JGM Consulting for investigative services, as attached to By-law No. 2007-093, be and s¿rme are hereby deleted and replaced with the following: Fees a) Annual Retainer - The Corporation of the County of Elgin has agreed to pay to the Independent Contractor the sum of THREE HUNDRED DOLLARS ($300.00) for each Included Municipality in the County of Elgin for the yeat 2009 on or before the commencement date of this agreement plus applicable taxes. b) Hourly Rate - In addition, the Independent Contractor shall be paid a fee of ONE HUDRED DOLLARS ($100.00) per hour plus applicable taxes during such time the Independent Contractor is performing his duties hereunder. The Independent Contractor agrees such rate shall be charged only for such time that the Independent Contractor is actively investigating a Complaint and preparing and presenting his report with respect thereto. The Independent Contractor would be entitled to be reimbursed other reasonable receipted expenses related to his duties, including food and hotel costs, car rental, kilometre rate at the respective municipal rate or railway tickets. That all other terms and provisions of By-law No . 2007-093 as amended by By-law No . 2007- ll7 and in the subject agreement with JGM Consulting shall remain. That this ByJaw shall come into force and take effect immediately upon the final passing thereof. READ Ä FIRST, SECOND AND THIRD TIME A¡ID F'INALLY PASSED THIS 4TH DAY OF DECEMBER2OOS. 3. 4. MAYOR CLERK Staff Report C2008-011 regarding Reappointment of Closed Mee... Page 54 of 129 THE CORPORATION OF THE MUMCIPALITY OT' BAYHAM BY-LAW NO.2008-118 BEING A BY-LA\ry TO FURTHER AMEND BY-LAW 2OO8-OO1 A BY.LAW APPOINTING MEMBERS TO BOARDS AND COMMITTEES OF TIIE MUNICIPALITY \üHEREAS the Council of the Municipality of Bayham did by ByJaw 2008-001 appoint persons to Boards and Committees for the purposes of the Corporation; A¡ID WIIEREAS the Councit of the Corporation of the Municþality of Bayham did by By-law 2008-020,2008-041 a¡rd 2008-053 amend such by-law; AND \ryHEREAS the Councit of the Corporation of the Municipality of Bayham deems it necessary to further amend such bylaw; TTIEREFORE TIIE COIJNCIL OX'TTIE CORPORATION OF TIIE MTJNICIPALITYOF' BAYHAM ENÄCTS AS FOLLOWS: 1. TIIAT the names KC Emerson, Brenda Almond and Dan Pulhan be removed as members of the Bayham Museums Board; 2. TIIAT the name KC Emerson be removed as a member of the Cenotaph Committee; 3. TIIAT the name Roben Ball be removed as a member of the Guysboro Cemetery Board; 4. TIIAT the name Roger Fergusonþl9rpl¡gd as a member of the Eden cemetery Board; 5. TIIÄT in all other respects, By-law 2008-001, as amended, is hereby confirmed and remains unchanged; 6. TIIAT this by-law shall come into force a¡rd take effect upon final passing. READ AFIRST, SECOND A}TD THIRD TIME AI\D FINALLYPASSED THIS 4THDAY OFDECEMBER2OOS. MAYOR CLERK Draft By-Law 2008-118 to further amend By-Law 2008-001 appoi... Page 55 of 129 Page 56 of 129 TEE CORPORATION OFTHE MTJNICIPALITY OFBAYEAM BY.LAW NT]MBER 2OO8-O8O Being a by-law to amend by-law No' 2000-27, as ame'nded ty Sy'taw 2OO2-072, being a by-law to provide for the maintenance, managerment and control of Cemeteries under the juriscliction of the Municþality of Bayham in accordance with the Cemeteries Act, R.S'O' l99Q' c' C'4' Whereas the Council of the Corporation of the Municipality of Bayharn passed ByJaw No. 2000-27 on April 6, 2OOO and passed amending By-law 2002-072 on March 20, 2003 for the provision for mainte,nance, managetnent and control of cemeteries under the jurisdiction of the municþality; And Whereas the Council of the Corporation of the Municipalþ of Bayham deems it necessary and expedient to amend Schedule "E" - Cemetery Price List to the said by-law 2000-27; Now therefore the Council of the Corporation of the Municipality of Bayham hereby enacts as follows: That Schedule "E" - Cemetery Price List attached to By-law No. 2000-27 be hereby repealed and replaced with the schedule "E' - cernetery Price List attached hereto. That this By-law shall be in fr¡ll force and effeot upon final passage and approval of the Ministry of Goverûnent and Consumer Services' READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4TH DAY OF DECEMBER 2008. MAYOR CLERK Approved by: The Minishy of Govemment and Consumer Services Consumer Protection Branch 1 ,, Draft By-law 2008-080 to amend By-Law 2000-27 as amended to ... Page 57 of 129 lG\r"tr'yort V ,l Cmsumerand oìiza rtiâ Bughoss Scrvlccs M¡nlslére des Serv¡cos Aux Consommaleurs et aux e¡lrePrlses ¿JV t 9¡lgu ollcclComotorlo3 J2r l;looiHoguratron ftrorrlo oN M5ll 2N5 Róolononlaion descìmotíò¡es 250 ruc Yungc ' 32c ðlagc Toronto ON M5B 2N5 (4 l6) J2ú.E]9J 3,1-l^ J,-^ E "Cemetery Prlce Llst (Filod with lhc Onlrr¡o ['liilislryof Cousunrcrond IJusincss ßf Laoo< - o Eo Sc¡viccs underThE Cemetor¡es Act; Tarlf des frals de clmetlère (oéposê au mlnlstêro des Seillces aux consomma A*fosgAdrgsso poslalo f/P/" own.r murl llla wlln lha B.¡l¡ù0r ¡ ptoprlðbho doll onrcglslrcr un lerll der lnlr pour lour droll¡ d'lnhumallon, r.rvlctt .l L SALE.OF II,ITERMENT RIGHTS and caro and rñalntonånc. VENTE OE OROITS D'lNHUt¡lATtON ot ontot¡en: / yÒ nl camrlary f.llrva¡ rxclu¡lv dc clmotlår¡ donl lc clm¡lllrr ?. IilTEBM lM4ullAfloM(hals d'owedwa øl de lênolue du loñbeeu, t nsevolksament .t ttnstaletton dø la !onbe): el ACull-sl.a¡dÂrd/¿4 du I te. s ter¡da d bl Addþ oxu¡ dooP/ Adulteqrés prcloñ î_' cl Ch[dentaat ü, lîlr¡nubttbtt 3. CREMATIO}I/CNÊMANON: e) Cremaüon Fee/ Frlas de cråmeüon For oüerq pleaso spsdly lpour autrcs, vaullløz ptécbf//: 6l cromalod-roma¡nYødrnâf/on t- l) mauroleurir øypucr¡pt. do nautolór. $- gl columbarlum n¡dro/r,ldø do ælumba¡lvn s PREPABII{G FoUNDÂlloN (for updghl monument /pâÉp,4 BAnoN oEs FoNDATtoNs (poutun nonunent):i per square/cublc lLþ a cube/ané) Mhlmunv(rnlnlrnum)S Pleaso spodfy deph lf moasutemenl ls I n cublc tlJVeuttrøz prúclssr Nolòndeut, El dlmsnslons Eont en d)bolcoÍtt SÊTNHo/¡DÉUMITAT/ON: al Mukorl Harqu e -x - t - -x + $ - - r - $ -$lîúmv N Mtnhnun ¡ b) Cornol poslgPot e¿ux de æln î_ EXTM CHAFCES (for htornont)rFEÁrs SuppLÊtttENfA,EES (pow l,lntwnatlon): a) Whtof htermoluft hurnetlon on hîvû bl Lale twonÙ4!;nteÍe ñe nl hrd¡l :allo¡laptès pmweekdaysth en semalnealßiltp¡às E m, Sâturdayvâ r, so¿ñrdl Consbl. !nü l0¡l8ledrn¡tell,,tloa do te doubhlt. oa béton Fc burylrq ot olrl¡c cr tþ,eV lrtse €n tene ù ua OEN Gctcueil For burylng overslze vaulvlvllso sn ie¡a d un gßnd æv6eu BsntâlolTent/Àocatìond,un d¡as t Chalrstiauleu!! Ch¿p.Vohâpoile t Matldfry/fapls c)$ d)0 e)$ 9. ¡ $ $ Ð $ $ $ $I s c¡ d, rl r) 9, h) 0 t, k) Us€ ol Slorage vauløtìtìselion d un cevoau d sntrêpostgø Fc olhars. dcå!€ cpad¡ltpow eut¡øs, vouttoz p¡écìrst: 7. DISII{TESMENTIEXHUMANON: r) c¡sk€l ó'nly/du ca ß)el seulønontî-bl cásl€l h vauludu ceranlldans un cay¿¡u$- cl lrom aypvdune crw!ê t_ SUPPUÊSIFOURHITURES s) lntermân¡ vauluCayaau 3 blMukuelilarquøs 3 crFlwstElfleurs t TRÂNSFEB FEÚONOITS DE MUTAÍION , ,, anilìcìelles & Per Dslals ory Page(s¡ Allachod pago(s) JointE(s) Vok les délâUs sut lâ ll6s) Dafo ol Filhg/ Dalo rto dépót Eulhcl¡y lor comolory/Llcenco Numb6l/ d) Uñetslaoublwes erUrnslUmes f) Shrubs and ârtif¡dal wreaths/ fubuslos el couronnøs da llews ¡- t- ¡ 0, 10. No. of Lotd M do loß Si¿ô, Dlnonslons _x3' x, -x x Dtoltt dhhwnatlon Aöa NOTE:Ân oûlerof a non. ærvnerdalcemetery my. on û separale page,subnrlt lorapprwal bylh. Rdglslrår. chsrcos for cür rnd m¡rnteneicc oi iors an¿'m¡rkei¡ ior¿ ueto¡o tgs's'.(s.,1. (3). B-EMlnlUl: Lg ou ta gopríátaho d un clmet¡òt¿ non èommerclal peutsouñil¡trc løs lãìsú enuo.l¡en d€s lors atmatques vendus avanr tgss suruno rouit!ø sóiarée enwø de l'apptobalÍondu rqklßtêut For Oflico Uto OnlylRósoló au þu¡eau DÉPosÊ cúlonnéñent aw règlañonß alléîcnv à la Lol sur los clmøilètas, du clnolùto)M de permls Draft By-law 2008-080 to amend By-Law 2000-27 as amended to ... Page 58 of 129 o Eden & Area Community Centre C t3 56967 Eden Line Eder¡ Ontario NOJ IHO November 28,2008 The Corporation of the Municipality of Bayham 9344 Plank Road, Straffordville, Ontario NOJ IYO Dear Mayor, Deputy Mayor and Council Members, We, the members of the Eden and Area Community Centre, are writing in regards to the condition of the ceiling in Room One and the ceiling in the end hallway by the back door. Both \Mere damaged by water before the roof was fixed. As stated in our letter to you on January 18,2007 the tiles in Room One were defaced then and now a nunrber of them have fallen down due to the fact that they were totally soaked. There is now an empty space where those tiles were, making Room one look even more unatfactive for people wanting to rent it. Since it is hard to tell what other tiles suffered damage that doesn't show from floor level or have mould on them, which might be a health hazardto its users, we think that the whole ceiling should be replaced. Since it was and is the Municipality's responsibilityto provide ordinary maintenance to the structure, we think that it is also the responsibitity ofthe Municipality to replace the ceiling in Room One and the tiles in the back hallway; as they were damaged as a result of the leaking roof. We propose that if the Municipality is willing to pay for the materials for a new ceiling in Room One and tiles for the back hallway, the members of the Eden and Area Community Cenfre are willing to do the work. Thank you for your consideration of this matter and we hope that we will hear from you shortly concerning our proposal. Sincerely, The Members of the Eden and Area Communitv Centre Correspondence dated November 28, 2008 from Eden & Area Comm... Page 59 of 129 Page 60 of 129 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Suzanna Dieleman Mantel. CGA Treasurer SUBJECT: Financial Report DATE: December 1.2008 FILE: F 03 NUMBERz F2008-37 Background Comments Please find attached a detailed financial report to mid-November for council's information. The detailed capital report has been updated for your information. A number of the road projects are over budget and will be reviewed in detail by staff in the near future. The final billing for Light Line has not yet been received. Recommendations: That Staff Report F2008-37 regardingJinanciul reporting be receíved. Reviewed by, Kyle Kruger, Administrator Encl. Respectfu lly submitted, Suzanna Dieleman Mantel. Treasurer Staff Report F2008-37 regarding Financial Report . File: F... Page 61 of 129 2008 08.1 I 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period l1 Ending NOV 30,2008 Oll12|2OOA 2:55PM 1 Account Description 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total euog"t I REPORT SUMMARY O1-0510 GENERAL TAXATION O1-0520 OTHER REVENUES OI-0530 COUNTYTAXATION 0,1-0540 PUBLIC SCHOOL TAXATION O1-0550 SEPARATE SCHOOL TAXATION O1-1010 GENERAL GOVERNMENT 01-2010 FIRE DEPARTMENT 01-2020 POLTCESERVTCES O'I-2040 PROTECTIVE INSPECTION & CONTRO O1-2050 BY-LAW ENFORCEMENT 01-2510 ROADS 01-2520 ROADS - WINTER CONTROL 01-30í0 WATER SYSTEM 01-3020 SEWAGE SYSTEM 01-3030 WASTE DISPOSAL O1-3510 HEALTH SERVICES 01.4510 PARKS & RECREATION 01.4520 COMMUNITY CENTRE.STRAFF O1-4530 COMMUNITY CENTRE-VIENNA O1-4535 EDEN COMMUNITY CENTRE 01-4540 LtBRARtES 01.4550 MUSEUMS BAYHAM 01-5010 PLANNING & DEVELOPMENT 01-5012 BUSINESS & COMMERCE 01-5015 TOURISM & MARKETING O1-5020 ENVIRONMENTALSERVICES 01-5510 CAPTTAL O1-5520 CASHREQUIREMENTS Fund 01 Total Revenue 01-0510 GENERALTAXATION 01-0530 COUNTYTAXATION O1-0540 PUBLIC SCHOOL TAXATION OI-0550 SEPARATE SCHOOLTAXATION O1-1010 GENERALGOVERNMENT 01-1020 couNctL 01-2010 FIREDEPARTMENT 0't-2020 PoLtcESERVtCES O1-2030 CONSERVATIONAUTHORITY 2,636,647.51 1,370,845.51 2,307,8't2.61 1,195,274.73 177,822.29 44,959.'t5 11,544.79 60,906.33 86,795.00 20,052.36 285,960.87 9,445.23 374,028.83 423,766.64 38,559.55 1 16,990.85 1,033.00 12,300.00 8,006.00 5,080.19 64,377.60 25,437.42 25,682.33 1,004.00 4,090.00 13,890.08 802,366.96 476,690.09 1 00.76 2,616,886.00 99.42 1,378,801.00 0.00 0.00 0.00 0.00 0.00 0.00 98.69 45,555.00 120.57 9,575.00 87.01 70,000.00 128.97 67,300.00 81.02 24,750.00 79.44 359,957.00 95.41 9,900.00 7480 500,025.00 80.63 525,573.00 r 60.66 24,000.00 191.21 61,186.00 23.91 4,320.00 64.74 19,000.00 64.05 12,500.00 67.74 7,500.00 100.88 63,816.00 90.82 28,010.00 77.83 33,000.00 100.40 1,000 00 38.95 10,500.00 121.44 11,438.00 64.75 ',t,239j72.00 102.86 463,432.00 't0,601,369.92 (30,350.08) 1,699,524 00 I,190,739.79 179,048.71 478,352.11 61,928 40 251,293.72 574,472.93 37,181.00 139.73 7,587,196.00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 91.88 520,637.00 80.57 76,86 t .00 73.65 341,190.00 83.31 689,581.00 94.16 39,488.00 36Page Staff Report F2008-37 regarding Financial Report . File: F... Page 62 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM 2007 Year Total 2008 Year To Date Account Description Actual Budget Pct Used Total Budget 01-2040 PROTECTIVE INSPECTION & CONTRO O1.2O5O BY.LAW ENFORCEMENT 01-2510 ROADS 01-2520 ROADS - WINTER CONTROL 01-2540 STREET LIGHTS 01-3OIO WATER SYSTEM O1-3020 SEWAGE SYSTEM O1-3030 WASTE DISPOSAL OI-3510 HEALTH SERVICES 01-3520 CEMETERIES O1-4010 GENERALASSISTANCE OI.451O PARKS & RECREATION 01 -4520 COMMUNITY CENTRE-STRAFF 014530 COMMUNITY CENTRE.VIENNA 01-4535 EDEN COMMUNITY CENTRE 01-4540 LtBRARTES 014550 MUSEUMS BAYHAM O1-5010 PI.ANNING & DEVELOPMENT O'I-5012 BUSINESS & COMMERCE 01-50.15 TOURISM & MARKETING OI-5020 ENVIRONMENTAL SERVICES 01-55'10 CAP|TAL O.I-5520 CASH REQUIREMENTS Fund 01 Total Expenditure Fund 0'l Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures 76,112,80 51,501.36 981 ,181 .67 115,939.63 44,084.48 335,302.16 3'18,179.00 361 ,485.22 't27,607.37 11,891.45 7,462.03 54,648 08 64,354.97 35,677 28 12,652.60 't8,137.62 61,506.72 88,447.44 2,888.70 38,045.18 24,727.95 941,787.01 690,944.70 86.09 88,409.00 68 72 74,939.00 84.89 1 ,155,817.00 129 11 89,800.00 91.84 48,000.00 67.06 500,025.00 60.54 525,573.00 85.93 420,683 00 168.81 75,594.00 72.07 16,500.00 96 91 7,700.00 1'10.84 49,304.00 94.24 68,290.00 73.82 48,330 00 110 02 '11,500.00 77.60 23,372.00 59.8í 102,838.00 87 .79 100,745.00 101 .36 2,850.00 71 .50 53,210.00 71.08 34,788.00 56.90 1,655,140.00 90.20 766,032.00 8,906,756.00 117 39 7,587,196.00 1 ,694,613.92 0.00 000 10,601,369.92 8,906,756.00 139.73 7,587,196.00 't17 .39 7,587,196.00 0.00 0.00 t"-b,ter Ser.r- (3ìCcC ) ( rOSCtu> Q'tuæç. Page ÓT Staff Report F2008-37 regarding Financial Report . File: F... Page 63 of 129 2008.08.1 9 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Gomparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM Account Description 2007 YearTotal 2008 YearTo Date Actual Budget Pct Used Total Budget Fund: 01 General Category: 0??? O51O GENERAL TAXATION Revenue 01-0510-4010 Residential & Farm 01 -051 04020 Multi-Residential 01-0510-4030 Commercial Unoccupied 0í -051 0-4040 Commercial Occupied 01-05104050 lndustrial Unoccupied 01-0510-4060 lndustrial Occupied 01-0510-4070 Pipelines 01-0510-4080 Farmlands 01-0510-4090 Managed Forests Total Revenue Expense 01-0510-5580 Writeoffs 01 -051 0-5620 Tax Adjustments Total Expense Dept Excess Revenue Over (Under) Expenditures 2,0'13,855.49 44,650.90 7,388.31 196,',t45.37 131.32 1 15,083.54 48,777.39 209,754.93 860.26 101.16 1,990,825.00 100.00 44,651 .00 226.29 3,265.00 95.48 205,438.00 100.24 131.00 100.15 1',t4,914.00 98.29 49,628.00 101.23 207,198.00 102.90 836.00 2.636,647.5'l 100.76 2,616,886.00 (30,829.54) 479.46 0.00 0.00 0.00 0.00 (30,350.08)000 2,666,997.59 1 0't .91 2,616,886.00 Page Staff Report F2008-37 regarding Financial Report . File: F... Page 64 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period l1 Ending NOV 30,2008 0111212008 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget O52O OTHER REVENUES Revenue 01-052041 10 Grants & Subsidies 01 -05204'120 Sundry Revenue 01 -0520-41 30 lnterest on Taxes - Cunent 0'l-05204140 lnterest on Taxes - Prior 01-0520-4'150 lnvestment income 01 -0520-41 80 Prior Year Surplus(Deficit) Total Revenue Dept Excess Revenue Over (Under) Expenditures '1,370,845.51 99.42 1,378,801.00 1,370,845.51 99.42 1,378,801.00 Page Staff Report F2008-37 regarding Financial Report . File: F... Page 65 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12l2OOB 2:55PM Description 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total Budget O53O COUNTY TAXATION Revenue 01-0530-4010 County - Residential 01-0530'4020 County - Multi-Residential 01-0530-4030 County - Commercial Unoccupied 0'l-0530-4040 Gounty - Commercial Occupied 01-0530-4050 County - lndustrial Unoccupied 0l-0530-4060 County - lndustrial Occupied 01-0530.4070 County - Pipelines 01-0530-4080 County - Farmlands 01-0530-4090 County - Managed Forests Total Revenue Expense 01-0530-5100 County Tax Requisitions Total Expense Dept Excess Revenue Over (Under) Expenditures 1,784,664.58 39,569.81 6,516.99 145,236.82 I 16.38 101,837.45 43,226.72 185,88't.51 762.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.307.812 6',|,000 0.00 1,699,524.00 0.00 0.00 I,699,524.00 0.00 0.00 608.288.61 000 0.00 Page Staff Report F2008-37 regarding Financial Report . File: F... Page 66 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period I To Period l1 Ending NOV 30,2008 0'll12l20Ùe 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget O54O PUBLIC SCHOOL TAXATION Revenue 01-0540,4010 Pub Sch - Residential O1-O54O4O2O Pub Sch - Multi-Residential 01-0540-4030 Pub Sch - Commercial Unoccup 01-0540-4040 Pub Sch - Commercial Occup 01-0540-4050 Pub Sch - lndustrial Unoccup 01-0540-4060 Pub Sch - lndustrial Occup 01-0540-4070 Pub Sch - Pioelines 01-0540-4080 Pub Sch - Farmlands 01-05404090 Pub Sch - Managed Forests Total Revenue Expense 01-0540-5100 Pub Sch Tax Requisitions Total Expense Dept Excess Revenue Over (Under) Expenditures 746,111.96 7,188.28 7,378.17 141,993.64 178.47 156,174.46 60,949.18 75,014.59 285.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1195,274.73 0.00 0.00 1 ,1 90,739.79 0.00 0,00 1,190,739.79 0.00 0.00 4,534.94 0.00 000 Page Staff Report F2008-37 regarding Financial Report . 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Page 67 of 129 200808.19639050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 1'1 Ending NOV 30,2008 0111212004 2:55PM 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total BudgetDescription O55O SEPARATE SCHOOL TAXATION Revenue 01-0550-4010 Seo Sch - Residential 01-05504020 Seo Sch - Multi-Residential 01-0550-4030 Sep Sch - Commercial Unoccup 01-0550-4040 Sep Sch - Commercial Occup 01-0550-4050 Sep Sch - lndustrial Unoccup 01-05504060 Sep Sch - lndustrial Occup 01-0550-4070 Sep Sch - Pipelines 01-0550-4080 Sep Sch - Farmlands 01-0550-4090 Sep Sch - Managed Forests Total Revenue Expense 01-0550-5100 Sep Sch Tax Requisitions Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures 61,981.36 449.24 2,098.38 41,167.37 51.67 45,213.67 17,645.21 9,156.20 59.1 I 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 000 000 0.00 0.00 0.00 0.00 0.00 '177,822.29 0.00 0.00 179,048.71 000 000 179,048.71 000 0.00 (1,226.42)0.00 0.00 4.649.440 23 1 16 36 3,995,687.00 Page Staff Report F2008-37 regarding Financial Report . 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Page 68 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total BudgetAccountDescriotion Category: 'l??? 1 OI O GENERAL GOVERNMENT Revenue 01-1010-41 10 Grants & Subsidies 01 -101 0-4120 Tax Certificates 01-1010-4130 Fees & Service Charges 01-101 0-4 140 Lottery Licences 0l-1 01 0-41 90 Contributions from Reserves Total Revenue Expense 01-101 0-5100 Salaries & Wages 01-1010-51 1 0 Statutory Benefits 01-1010-5120 Non-Statutory Benefits 01-1010-5140 Payroll Service Charge 01-1010-5145 Bank Service Charges 01-101 0-5160 lnternet Charges 01-1010-5170 Supplies 01-1 01 0-51 80 Computer Support 01-1010-5210 Utilit¡es 01 -101 0-5220 Subscriotions & Publications 01 -1 01 0-5240 Advertising 01-1010-5250 Association & Membership Fees 01-1010-5260 Auditing Fees 01-1010-5270 Building Maintenance 01-1010-5280 Equipment Maintenance 01-1010-5290 Grounds Maintenance 01-1010-5300 lnsurancæ 01-1010-5305 lnsurance Deductibles 01-1010-5310 Legal Fees 01-1010-5320 Postage & Courier 01-1010-5330 Training & Education 01-10'10-5340 Conferences & Seminars 01-1010-5350 Trevel 01-1010-5360 Telephone 01-10'10-5370 Sundry Total Expense Dept Excess Revenue Over (Under) Expenditures 6,775.55 6,040.00 16,145.50 6,998.10 9,000.00 3,052.05 86.29 80.73 99.97 79.41 222.00 7,000.00 20,000.00 7,000.00 11,333.00 44.959.15 98.69 45,555.00 282,957 72 22,378.52 42,346.16 2,980.56 1,154.06 827.75 8,038.30 23,813.44 6,761.04 358.02 886.85 2,190.90 7,470.00 6,'11'l.70 13,042.73 1,040.26 17,123.68 3,935.07 4,407.09 9,408.81 3,085.64 3,278.60 4,844.55 7,946.84 I,963.82 96.99 291,731.00 69.72 32,100.00 96.77 43,760.00 85.16 3,500.00 88.77 1,300.00 91.97 900.00 89.31 9,000.00 91.59 26,000.00 75.12 9,000.00 51.15 700.00 88.69 1,000.00 109.55 2,000.00 93.38 8,000.00 45.95 13,300.00 1 00.33 13,000.00 83.22 1,250.00 93.59 18,296.00 39 35 10,000.00 176.28 2,500.00 85.53 11,000.00 102.85 3,000.00 81.97 4,000.00 96.89 5,000.00 108.86 7,300.00 65.46 3,000.00 478,352.1'l 91.88 520,637.00 (433,392.96)91.22 (475,082.00) Page Staff Report F2008-37 regarding Financial Report . 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Page 69 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period I To Period 11 Ending NOV 30,2008 01l12l2OO8 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget 1020 couNctL Expense 01 -1020-5100 Salaries & Wages 01-1020-51 10 Statutory Benefits 01-1020-5250 Assoc¡ation & Membership Fees 01 -1 020-5260 Prof I Serv/Council D¡rected 01-1020-5340 Conferences & Seminars 01-1020-5350 Travel 01-1020-5370 Sundry 01-1020-5410 Election Exoense Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures 48,612.34 2,377.39 0.00 3,474.94 6,879.10 0.00 719.63 (135.00) 88.29 79.25 0.00 86.87 1 14.65 0.00 47.98 (3 86) 55,061.00 3,000.00 1,800.00 4,000.00 6,000 00 2,000.00 1,500.00 3,500.00 61.928.40 80.57 76,861.00 (61,928.40)80.57 (76,861.00) (495,321.36)89.74 (551,943.00) Page Staff Report F2008-37 regarding Financial Report . 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Page 70 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l'12/2008 2:55PM 2007 YearTotal 2008 YearTo Date IAccount Description Actual Budget Pct Used Total Budget Category: 2??? 2O1O FIRE DEPARTMENT Revenue 01-2010-4130 Fees & Service Charges 01-2010-4180 Donations 01-20104190 Contributions from Reserves Total Revenue Expense Total Expense Dept Excess Revenue Over (Under) Expenditures 4,450.00 6,633.69 461.10 178.00 132.67 22.22 2,500.00 5,000.00 2,075.00 11,544.79 120 57 9,575.00 01-2010-5100 Salaries & Wages 01 -2010-5102 FireFighters Remuneration 01-2010-51 05 Emergency Planning Wages 01-2010-51 10 Statutory Benefìts 01 -2010-5'120 Non-Statutory Benefits 01-2010-5130 Uniforms 01-201 0-5150 Supplies - Emergency Op Centre 01-2010-5160 Supplies - Medical Response 01-2010-5165 Supplies - Municipal Water Consumption 01-2010-5170 Supplies - Office 0'l-2010-5175 Equipment Purchase - Operating 01-2010-5180 Equipment Purchase - Protective 01 -2010-521 O Util¡ties 01 -201 0-5240 Advertising 01-2010-5250 Association & Membership Fees 01 -2010-5270 Building Maintenance 01 -2010-527 5 Cleaning Supplies 01 -2010-5280 Equipment Maintenance 01-2010-5285 Communications Eo Maintenance 01-2010-5290 Grounds Maintenance 01-2010-5295 Vehicle Maintenance 01-2010-5300 lnsurance 01-2010-53'10 Legal 01-2010-5320 Postage & Courier 01-2010-5330 Training & Education - Fire 01-2010-5335 Training & Education - Emergency Planning 01-2010-5340 Conferences & Seminars 01-2010-5350 Travel 01-20'10-5360 Telephone - Stations 01 -2010-5365 Teleohone - Chief 01-2010-5420 Fire Prevention Expense O'l -2010-5425 Public Education 01-20'10-5427 Children's Safety Day 0l-2010-5430 91 I Dispatching 01-2010-5440 911 Other 0'l-201 0-5450 Automatic Aid Contract 49,019.20 38,501.39 7,214.32 8,934.71 7,563.42 5,032.71 0.00 s29.1 I 0.00 780.97 6,663.10 8,306.11 12,275.02 589.80 725 00 6,390.11 66.76 6,483.29 5,036.28 1,293.84 7,880.40 20,690.68 602.27 1,194.84 17,928.61 572.97 1,152.38 2,497.10 2,221.86 850.43 3,621.73 340.20 6,844.79 15,940.94 3,249.31 300.00 74.17 47.55 71.30 72.17 79.87 143.79 0.00 52.92 0.00 78.10 7^ ÂO 7'l.30 70.14 1 17.96 123.93 '142.00 13.35 216.'t',l 83.94 43.1 3 143.28 100.66 60.23 1 19.48 83.00 19.10 28.81 66.59 88.87 106.30 103.48 22.68 96.75 98.1 0 ø1.23 11.11 66,092.00 80,965.00 1 0,1 18.00 12,380.00 9,470.00 3,500.00 1,000.00 1,000.00 1,000.00 1,000.00 8,700.00 11,650.00 17,500.00 500.00 585.00 4,500.00 500.00 3,000.00 6,000 00 3,000.00 5,500.00 20,555.00 1,000.00 1,000 00 21,600.00 3,000.00 4,000.00 3,750.00 2,500.00 800.00 3,500.00 1,500.00 7,075.00 16,250.00 4,000.00 2,700.00 251 ,293.72 73.65 341 ,1 90.00 (239,748.93) Page 72.30 (331,615.00) Staff Report F2008-37 regarding Financial Report . 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Page 71 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM Account Descriotion 2007 Year Total 2008 Year To Date Actual 2020 POLTCE SERVTCES Revenue 01 -2020-4120 POA Revenues 0l-20204130 Sundry 0'l -2020-4190 Contributions from Reserves Total Revenue Expense 01-2020-5210 Utilities 01 -2020-5270 Building Maintenance 01 -2020-5290 Grou nds Maintenance 01-2020-5300 lnsurance 01 -2020-5360 Telephone 01 -2020-5400 Transfer to Reserves 01 -2020-5450 Service Contract 01 -2020-5460 Police Services Board Total Expense Dept Excess Revenue Over (Under) Expenditures 57,103 77 3,802.56 0.00 Budget Pct Used Total Budget 285.52 20,000.00 0.00 0.00 0.00 50,000 00 60,906.33 87 01 70.000.00 2,720.77 0.00 128.38 166 00 352 80 38,257.91 528,822 69 4,024.38 90.69 3,000.00 0.00 500.00 51.35 250 00 100.00 1 66.00 58.80 600.00 0.00 0.00 77.53 682,065.00'134.15 3,000.00 574,472.93 83.31 689.58'1.00 (513,566.60)82 89 (619,581.00) Page Staff Report F2008-37 regarding Financial Report . File: F... Page 72 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Gomparison Report Fiscal Year 2008 - From Period 1 To Period 'l 1 Ending NOV 30,2008 0111212008 2:55PM 2007 YearTotal 2008 YearTo Date Account Description Actual Budget Pc't Used Total Budget 2O3O CONSERVATION AUTHORITY Expense 01-2030-5460 Conservation Authority Total Expense Dept Excess Revenue Over (Under) Expenditures 37,1 81 .00 94.16 39,488.00 37,181.00 94.16 39,488.00 (37,1 81 .00)e4.r 6 (39,488.00) Page 10 Staff Report F2008-37 regarding Financial Report . File: F... Page 73 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12|2OOB 2:55PM Account Description 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total Budget 2O4O PROTECTIVE INSPECTION & CONTRO Revenue 01 -20404130 Building Perm¡ts 01-2040-4140 Septic System Permits & PDC's 01-20404150 Sundry Revenues Total Revenue Expense 01-2040-5100 Salaries & Wages 01-2040-51 10 Statutory Benefits 01 -2040-51 20 Non-Statutory Benefits 01 -2040-517 0 Supplies 01 -2040-5220 Subscriptions & Publication 01 -2040-5240 Advertising 01-2040-5250 Association & Membership Fees 01 -2040-5295 Vehicle Maintenance 01-2040-5300 lnsurance 01-2040-5310 Legal Fees 01-2040-5330 Training & Education 01-2040-5340 Conferences & Seminars 01-2040-5350 Travel 01-2040-5360 Telephone 01-2040-5370 Sundry 01-2040-5450 Contract Servicæs 0l-2040-551 0 Administrative Overhead Total Expense Dept Excess Revenue Over (Under) Expenditures 79,445.00 7,225.00 125.00 132.41 60,000.00 103.2't 7,000.00 41.67 300.00 86.795 00 128.97 67.300.00 52,579.50 4,492.47 8,063.06 971.0',1 88.00 0.00 210.00 1,280.17 889.00 737.90 589.1 6 1,049.04 668.70 658.79 0.00 '1,236.00 2,600.00 90.78 70.53 92.79 107.89 88.00 0.00 52.50 128.02 100.00 29.52 23.57 45.61 0.00 122.00 0.00 0.00 100.00 57,920.00 6,370.00 8,690.00 900.00 100.00 200.00 400.00 1,000.00 889.00 2,500 00 2,500.00 2,300.00 0.00 540.00 1,500.00 0.00 2,600.00 76,1',t2.80 86.09 88.409.00 10,682.20 (50.60)(21,109.00) 11Page Staff Report F2008-37 regarding Financial Report . 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Page 74 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12l20Ùg 2:55PM 2008 Year To Date Actual Budget Pct Used Total Budget 2O5O BY.LAW ENFORCEMENT Revenue 0'l-2050-4120 Dog Tag Sales 01 -2050-41 30 Administration Fees 01-2050-41 50 Recoverable Costs 01-2050-41 60 Ticket Revenues Total Revenue Expense 01-2050-51 00 Salaries & Wages 01-2050-51 10 Statutory Benefits 01-2050-51 20 Non-Statutory Benefits 01-2050-5150 Health & Safety Supplies 01-2050-5170 Supplies 01 -2050-51 75 Enforcement Costs 01 -2050-5240 Advertising 01-2050-5250 Association & Membership Fees 0l -2050-5295 Vehicle Maintenance 01-2050-5300 lnsurance 01-2050-5310 Legal Fees 01-2050-5330 Training & Education 01-2050-5340 Conferences & Seminars 01-2050-5350 Travel 0'l-2050-5450 Service Contract 01-2050-5470 Dog Tags - Licensing Agent 01-2050-5475 Dog Tags - Supplies Total Expense Dept Excess Revenue Over (Under) Expenditures 18,372.00 400.00 1,257.86 22 50 93.02 0.00 25.16 0.00 19,750 00 0.00 5,000.00 0.00 20,052.36 81.02 24,750.00 18,730 49 1,557.13 3,215.09 0.00 3.72 2,729.13 0.00 0.00 1,743.39 889.00 5,687.88 2,116.43 0.00 0.00 11,820.00 3,009.10 0.00 61.70 46.62 70.58 0.00 0.00 77.98 0.00 0.00 116.23 100.00 189.60 84.66 0.00 0.00 76.26 66.87 0.00 30,355 00 3,340 00 4,555.00 500.00 0.00 3,500.00 500.00 500.00 1,500 00 889.00 3,000.00 2,500.00 2,000.00 800.00 15,500.00 4,500.00 1,000.00 51,501.36 68.72 74.939.00 (31,449.00)62.66 (50,189.00) Page 12 Staff Report F2008-37 regarding Financial Report . 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Page 75 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 011121200A 2:55PM 2007 Year Total 2008 Year To Date ActualAccountDescriotion Budget Pct Used Total Budget 25IO ROADS Revenue 01-2510-4110 Grants & Subsidies 01-25'lO412O Sundry 01 -251 0-4130 Service Charges Total Revenue Expense 01-25'10-5100 Salaries & Wages 01-2510-51 10 Statutory Benefits 01 -251 0-5120 Non-Statutory Benefits 01-2510-5130 Clothing Allowance 01-2510-5170 Materials 01-2510-5180 Fuel Clearing 01-2510-51 85 Vehicle Repairs-Clearing,Other 01 -25'l 0-521 O Utilities 01 -251 0-5240 Advertising 01-2510-5250 Association & Membershio Fees 01 -251 0-5270 Building Maintenance 01 -2510-527 5 Equipment Maintenance 01 -25'10-5290 Drainage Assessments - Materials 01-251 0-5300 lnsurance 01-2510-5310 Legal Fees 01-2510-5330 Training & Education 01-2510-5340 Conferences & Seminars 01-2510-5350 Travel 01-2510-5360 Teleohone 01-2510-5370 Sundry 01-2510-6100 Truck 1 - Salaries & Wages 01-2510-61 10 Truck 1 - Repairs & Maintenanc 01-2510-6'120 Truck 4 - Salaries & Wages 01-2510-61 30 Truck 4 - Reoairs & Maintenanc 0l-2510-6140 Truck 5 - Salaries & Wages 01-2510-6150 Truck 5 - Repairs & Maintenanc 01-2510-6160 Deere Tractor - Wages 01-2510-6170 Deere Tractor- Reoairs & Maint 01-25'f 0-6200 Grader 6 - Wages 01 -2510-6210 Grader 6 - Repeirs & Mainten 01 -2510-6220 Grader 7 - Wages 01-2510-6230 Grader 7 - Repairs & Maintenan 01-2510-6240 Case Loader - Wages 01-2510-6250 Case Loader - Repairs & Mainte 0l-2510-6260 Truck 14 - Wages 01-2510-6270 Truck 14 - Repairs & Maintena 01-2510-6280 Deere Backhoe - Wages 0l-2510-6290 Deere Backhoe - Repairs & Main 01 -2510-6300 Tractor & Mower - Wages 01 -25'10-6310 Tractor & Mower - Repairs 01-2510-6320 Truck I - Wages 01-2510-6330 TruckS - Reoairs & Maintenance 282,770.87 2,690.00 500.00 78.56 359,957.00 0.00 0.00 0.00 0.00 285.960.87 79.44 359,957 00 156,855.66 34,943.16 59,431.25 1,504.74 6,868.77 112,590.',t4 3,'t70.17 16,276.99 610.70 520.00 15,933.59 3,639.41 (301.36) 43,930.00 699.20 8,730.15 2,072.00 495.00 2,997.30 495.40 0.00 3,595.49 1,023.74 19,495.48 1,248.52 2,708.17 306.45 261.20 1,389.24 6,332.06 1,776.75 7,958.44 694.62 2,437.26 214.52 2,806.13 306.45 3,347.31 2,757.24 't3,278.69 1,566 93 4,752 09 112.04 140,000.00 83.77 41,715.00 107 .64 55,215.00 s0.16 3,000.00 72.30 9,500.00 't27.94 88,000 00 63.40 5,000.00 81.38 20,000.00 244.28 250.00 208.00 250.00 113 81 '14,000.00 90 99 4,000.00 (4.31) 7,000.00 100 00 43,930.00 139.84 500.00 174.60 5,000.00 0.00 0.00 0.00 0.00 1 19.89 2,500.00 49.54 1,000.00 0.00 120,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13Page Staff Report F2008-37 regarding Financial Report . 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Page 76 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period l1 Ending NOV 30,2008 0111212008 2:55PM Account Description 2007 YearTotal 2008 YearTo Date Actual Budget Pct Used Total Budget 01-2510-6340 Bulldozer - Wages 01-2510-6350 Bulldozer - Reoairs & Maintenance 01-2510-6360 Truck144 - Wages 01-2510-6370 Truck 144 - Repairs & Maintenance 01-2510-6380 Truck 17 - Wages 01-25'10-6390 Truck 17 - Reoairs & Maintenance 01-2510-6410 Truck 143 - Reoairs & Maintenance 01-2510-6420 Truck #3- Wages 01-251 0-6430 Truck #3- Reoairs & Maintenance 01-2510-6440 Truck 9 - Wages 01-2510-6450 Truck 9 - Repairs & Maintenance 0'l-2510-6470 Truck 10 - Repairs & Maintenance 01-2510-7400 Bridge Maintenance - Wages 01-2510-7410 Bridge Maintenance - Material 01-2510-7450 Culvert Maintenance - Wages 01-2510-7460 Culvert Maintenence - Material 01 -251 0-7500 Weed/Brush/Ditch - Wages 01 -25'10-7510 Weed/Brush/Ditch - Material 01-25'10-7520 Catch Basins - Wages 01-2510-7530 Catch Basins - Material 01-2510-7600 Hardtop Maintenance - Wages 01-25'10-7610 Hardtop Maintenance - Material 01-2510-7620 Loosetop Maintenaneæ - Wages 01-251 0-7630 Loosetop Maintenance - Materials 01-2510-7650 Grading - Wages 01-2510-7700 Dust Control - Wages 01-2510-7710 Dust Control - Material 01-251 0-7800 Safety Devices - Wages 0'l-2510-7810 Safety Devices - Material 01-2510-7850 Sidewalk Maintenance - Wages 01-251 0-7860 Sidewalk Maintenance - Materia 01-2510-7900 CN Crossing Safety Devices 01-2510-7950 Road Names 01-2510-8000 County Roads - Wages 01-2510-8010 County Roads - Materials Total Expense Dept Excess Revenue Over (Under) Expenditures 1,450.53 3,792.31 326.88 (623.00) 40.86 2,986.03 342.53 2,247.30 4,656.01 224.73 1,296.55 470.45 0.00 4,308.00 5,152.88 1,722 02 8,581 06 1,245 37 5,042.20 2,511.31 6,366.53 7,439.27 3,585.01 36,366.88 14,550.27 6,882.28 ô91.95 8,837.'.17 7,499.04 81.72 307.54 4,863.93 351.00 54,326.87 233,539.14 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0 00 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0.00 0 00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 24 54 21,000.00 0.00 0.00 22.58 38,000.00 0.00 0.00 42.02 12,000.00 0.00 0.00 21.22 30,000.00 0.00 0.00 5.27 68,000.00 0.00 0.00 121 .25 12,000.00 57 .35 12,000.00 0.00 0.00 38.42 23,000.00 0.00 0.00 1.36 6,000.00 0.00 0.00 108.09 4,500.00 7.80 4,500.00 15.18 357,957.00 0.00 0.00 981,181.67 84.89 1,155,817.00 (695,220.80)87.35 (795,860.00) Page 14 Staff Report F2008-37 regarding Financial Report . 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Page 77 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01112t2008 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Descriotion Budget Pct Used Total Budget 2520 ROADS - WINTER CONTROL Revenue 0'l-25204110 Grants & Subsidies Total Revenue Expense 01-2520-5100 Salaries & Wages 01 -2520-517 0 Materials 01 -2520-5280 Equipment Maintenance 01-2520-5370 Sundry 01-2520-5520 Service Contract - Pt Burwell 01-2520-5530 Service Contract - Vienna 01-2520-5540 Service Contract - Straff 01-2520-5550 Service Contract - Eden 01-2520-5555 Service Contract - Richmond 01-2520-5560 Service Contract - Sidewalks Total Expense Dept Excess Revenue Over (Under) Expenditures 9,445.23 95.41 9,900.00 9,445.23 95.41 9,900.00 25,780.88 41,097.70 21,2',t7.68 0.00 7,560.00 4,617.00 4,914.00 2,880.00 4,756.00 3,1 16 37 't03.12 205.49 132.61 0.00 84.00 131 .91 109.20 144.00 190.24 44.52 25,000.00 20,000.00 r 6,000.00 300.00 9,000.00 3,500.00 4,500.00 2,000.00 2,500.00 7,000.00 115,939.63 '129.11 89.800.00 (106,494.40)133.28 (79,900.00) Page 15 Staff Report F2008-37 regarding Financial Report . File: F... Page 78 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period I To Period 11 Ending NOV 30,2008 0111212009 2:55PM Account Description 2007 YearTotal 2008 Year To Date Actual Budget Pct Used Total Budget I 2540 STREET LIGHTS Expense 01-2540-5520 SLA Port Burwell 01-2540-5530 SLAVienna 0'l -2540-5540 SIA Straffordville 01-2540-5550 SLA Eden 01-2540-5560 SLA Corinth 01 -2540-5570 SLA Richmond Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures 14,822.46 5,720.00 11,841.02 6,131.96 3,454.98 2,114.06 92.64 95.33 84.58 102.20 115.17 70.47 16,000.00 6,000.00 14,000.00 6,000.00 3,000.00 3,000.00 44,084.48 91.84 48,000.00 (44,084.48)91.84 (48,000.00) (1 ,657,063.01)83.45 (1,985,742.00) Page 16 Staff Report F2008-37 regarding Financial Report . File: F... Page 79 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 O1l12l2OO8 2:55PM 2OO7 YeatTotal 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget Category: 3??? 3OIO WATER SYSTEM Revenue 01-3010-40'1 0 Water revenues 01-301 0-4120 Water Meters 01-301 0-4130 Water Sundry 01-30104140 Water Connect Chgs Vienna 01-301 0-4150 Water penalties Total Revenue Expense 01-301 0-5100 Salaries & Wages 01-3010-51 10 Statutory Benefits 01-301 0-5120 Non-Statutory Benefìts 01-3010-5170 Supplies 01-30'10-5175 Tools and Equipment 01-3010-5180 Lab Fees 01-3010-5210 Utilities 01-3010-5220 Publications 01 -301 0-5240 Advertising 01-3010-5250 Association Fees 01-3010-5260 Auditing Fees 01-3010-5280 System Maintenance 01 -30'l 0-5295 Vehicle Maintenance 01-3010-5300 lnsurance 01-3010-5310 Legal Fees 01-3010-5330 Training & Education 01-3010-5335 Licences 01-3010-5340 Conferences & Seminars 01-3010-5360 Telephone 01-3010-5370 Sundry 01 -301 0-5400 Transfers to Reserves 01-301 0-541 0 Water Quality Management 01-3010-5450 Service Contract - Secondary System 01 -301 0-551 0 Administrative Overhead 01-3010-5520 WaterSupply 01 -301 0-5620 Water adjustments Total Expense Oept Excess Revenue Over (Under) Expenditures 360,357.98 2,250.00 1,850.41 5,658.01 3,912.43 74.10 486,306.00 150.00 1 ,500.00 0.00 0 00 100.00 5,658.00 59.63 6,561.00 374.028.83 74.80 500,025.00 71,095.01 5,383.31 9,438.62 3,301.06 94',1.64 8,732.97 1,511.87 38 40 395.94 472.95 1,700.00 8,327 85 511.01 666.00 69.00 1,085 95 0.00 1,858.00 1,067.04 0.00 0.00 0.00 128,864.44 4,800.00 82,306.52 2,734.58 100.62 70,659.00 69.28 7,770.00 89.04 10,600.00 82.53 4,000.00 47.08 2,000.00 102.74 8,500.00 52.13 2,900.00 0.00 0.00 197.97 200.00 94.59 500.00 100.00 1 ,700.00 83.28 10,000.00 42.58 1,200.00 100.00 666.00 0.00 0.00 43.44 2,500.00 0.00 400.00 123.87 1,500.00 14227 750.00 0.00 100.00 0 00 77,000.00 0.00 5,000.00 65.60 196,445.00 100.00 4,800.00 90.61 90,835.00 0.00 0.00 335,302.1 6 67.06 500,025 00 38,726 67 0.00 0.00 Page Staff Report F2008-37 regarding Financial Report . 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Page 80 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12|2OOB 2:55PM I Account Description 2007 Year Total 2008 Year To Date Actual I Budget Pct Used Total Budgetl 3O2O SEWAGE SYSTEM Revenue 01-3020-4010 Sewer revenues 01 -3020-4120 Sundry Revenue 01-3020-4125 lnvestment lncome - Sewer Fund 01-3020-4'1 30 Septage receiving Charges 01-302041 50 Sewer penalties Total Revenue Expense 01-3020-5100 Salaries & Wages 01-3020-51 l0 Statutory Benefits 01 -3020-51 20 Non-Statutory Benefits 01-3020-5130 Clothing Allowance 01-3020-5170 Supplies - Plant 01-3020-51 75 Supplies - Collection 01-3020-5180 Lab Fees 01-3020-5190 Chemicals 01-3020-5210 Utilities - Plant 01-3020-52'11 Utilities - Collection System 01 -3020-521 5 Property taxes 01 -3020-5240 Advertising 01-3020-5250 Association & Membership Fees 01-3020-5260 Auditing Fees 01 -3020-5270 Building/Plant Maintenance 01 -3020-527 5 Odour Control 01 -3020-5280 System Maintenance 01-3020-5285 Equipment Mtce - Plant 01-3020-5290 Grounds Maintenance 01 -3020-5295 Vehicle Maintenance 01 -3020-5300 Sludge Haulage/Disposal 01-3020-5305 lnsurance 01-3020-5310 Legal Fees 01-3020-5330 Training & Education 01-3020-5335 Licences 01-3020-5340 Conferences & Seminars 01-3020-5350 Travel 01-3020-5360 Telephone 0'l-3020-5370 Sundry 01-3020-5400 Transfers to Reserves 01 -3020-551 0 Administrative Overhead Total Expense Dept Excess Revenue Over (Under) Expenditures 418,440 35 000 1,308.34 0.00 4,017 95 83.53 500,965.00 0 00 500.00 1 3.08 10,000.00 0.00 9,500.00 87.20 4,608.00 423.766.64 80.63 525.573.00 116,188.48 10,063.16 13,414 87 245.15 2,294.65 369.55 6,977.85 3,745.35 52,454.66 18,'184.99 4,460.90 1 't3.30 0.00 1,700.00 6,ô94.32 18,995.21 9,815.06 't4,309.96 I,836.87 490.75 't6,270.00 5,580.00 69.00 2,376.69 150.00 0.00 282.15 3,096.08 0.00 0.00 8,000.00 88.52 131 ,263.00 69.69 14,440.00 68.1 3 I 9,690.00 20.43 1,200.00 127.48 1,800.00 24.64 1,500.00 66 46 10,500.00 49.94 7,500.00 91.86 57,100.00 72.74 25,000.00 106.21 4,200.00 56.65 200.00 0.00 100.00 100.00 1 ,700.00 60.86 11,000.00 79.15 24,000.00 106.69 9,200.00 89.44 16,000.00 91.84 2,000 00 44.61 1,100.00 108.47 15,000.00'100.00 5,580.00 0.00 0.00 62.54 3,800.00 33.33 450.00 0.00 1,500 00 188.10 150 00 88.46 3,500.00 0.00 100.00 0.00 148,000.00 100.00 8,000.00 318,179.00 60.54 525.573 00 105,587.64 0.00 000 Page 18 Staff Report F2008-37 regarding Financial Report . File: F... Page 81 of 129 2008 08.r9 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM 2007 Year Total 2008 YearTo Date ActualAccount Description Budget Pct Used Total Budget 3O3O WASTE DISPOSAL Revenue 01-3030-41 10 Grants & Subsidies 01-3030-4120 Sundry Total Revenue Expense 01-3030-5100 Salaries & Wages 01-3030-5240 Advertising 01-3030-5450 Service Contract - Waste Dispo 01-3030-5455 Recycling Service Contract 01-3030-5460 Large ltem/Hazardous Waste Day Total Expense Dept Excess Revenue Over (Under) Expenditures 38.559.55 160.66 24,000.00 361,485.22 85.93 420,683.00 (322,925.67)8't.4',t (396,683.00) 37,377.55 1,182.00 155.74 24,000.00 0.00 0.00 3,469.85 696.47 209,981.01 123,057.47 24,280.42 1 15.66 3,000.00 232.16 300.00 86.13 243,807.00 83.78 146,876.00 90,94 26,700.00 Page 19 Staff Report F2008-37 regarding Financial Report . File: F... Page 82 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM Account Description 3510 HEALTH SERVICES Revenue 01-3510-41 10 Grants & Subsidies Total Revenue Expense 01-3510-5100 Salaries & Wages 01-3510-51 10 Statutory Benefits 01 -351 0-51 20 Non-Statutorv Benefits 01-3510-5170 Supplies 0l-3510-5210 Utilities 01-3510-5270 Building Maintenance 01-3510-5290 Grounds Maintenance 01-3510-5300 lnsurancæ 01-3510-5350 Travel 01-3510-5370 Sundry 01-35'10-5450 Health Needs Total Expense Dept Excess Revenue Over (Under) Expenditures 2007 Year Total 2008 Year To Date Actual 1 16.990.8s Budget Pct Used Total Budget 191.21 6r.186.00 1 16,990.85 191.21 6l ,186.00 86,172.57 7,710.15 10,462.74 3,023.36 3J32.32 4,185.79 1,212.49 '1,799.00 582.75 2,126.20 7,200.00 177.88 144.68 '167.22 79.25 78.31 96 23 121.25 100.00 0.00 354.37 000 48,444.00 5,329.00 6,257.00 3,815.00 4,000.00 4,350.00 1,000.00 1,799.00 0.00 600.00 000 127,607.37 168.81 75,594.00 (1 0,616.52)73.68 (14,408.00) Page 20 Staff Report F2008-37 regarding Financial Report . File: F... Page 83 of 129 2008.08.'19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0'll12l2OO8 2:55PM Account 2007 Year Total 2008 Year To Date ActualDescription Budget Pct Used Total Budget 3520 CEMETERIES Expense 01 -3520-5290 Grounds Maintenance 01 -3520-5370 Sundry/lnterest Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures 1't,740.00 151.45 80.97 14.500.00 7.57 2,000.00 1't,891.45 16,500.00 (11,891.4s)72.07 (16,500.00) (201,119.33)47.04 (427,591.00) Page Staff Report F2008-37 regarding Financial Report . File: F... Page 84 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 2007 YearTotal 2008 YearTo Date Account Description Actual Budget Pct Used Total Budget Category: 4??? 4O1O GENERAL ASSISTANCE Expense 01 -401 0-5590 General Assistance Grants Total Expense Dept Excess Revenue Over (Under) Expenditures 7,462.03 96.91 7.700.00 7,462.03 96.91 7.700.00 96.91 (7,700.00) Page 22 Staff Report F2008-37 regarding Financial Report . File: F... Page 85 of 129 2008 08 19 6.3 9050 MUNICIPALIW OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period '1 1 Ending NOV 30,2008 0111212008 2:55PM i I Account Description I 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total erOg"t I 4510 PARKS & RECREATION Revenue 014510-4110 Grants & Subsidies 01-4510-4180 Soecial Events Total Revenue Expense 01-4510-5100 Salaries & Wages 014510-5102 Allocation of Wages 01-4510-51 10 Statutory Benefits 014510-5170 Supplies 01-4510-5210 Utilities 01 451 0-5240 Advertising 01 4510-5270 Building Maintenance 01'451 0-5280 Equipment Maintenance 01-4510-5290 Grounds Maintenance 014510-5300 lnsurance 01-4510-5370 Sundry 014510-5590 General Assistance 01-4510-5600 Canada Day Total Expense Dept Excess Revenue Over (Under) Expenditures 700.00 333.00 16.20 0.00 4,320.00 0.00 1,033.00 23.91 4,320.00 33,088.64 (9,611.84) 000 000 3,074.32 46.20 0.00 5,555.73 11,647.14 9,315.00 0.00 200 00 1,332 89 206.49 0.00 0.00 0.00 102.48 46.20 0.00 1,111.15 89.59 100.00 0.00 40.00 121.17 16,024.00 0.00 3,765.00 500.00 3,000.00 100.00 r,000.00 500.00 13,000.00 9,315.00 500.00 500.00 1 ,1 00.00 54,648.08 110.84 49.304 00 (53,615.08)1 19 1 I (44,984 00) Page 23 Staff Report F2008-37 regarding Financial Report . 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Page 86 of 129 2008.08.r9 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 'l To Period 11 Ending NOV 30,2008 0111212008 2:55PM Descriotion 2007 Year Total 2008 YearTo Date Actual Budget Pct Used Total Budget 4520 COMMUNITY CENTRE€TRAFF Revenue 014520-4120 Sundry Revenue 01-4520-4130 Rentals 01-4520-4140 Mix Total Revenue Expense 014520-5100 Salaries & Wages 014520-5110 Statutory Benefits O'14520-5170 Supplies 01 -4520-5210 Utilities 01 4520-5240 Advertising 01 4520-527 0 Building Maintenance 01-4520-5280 Equipment Maintenance 01 -4520-5290 Grounds Maintenance 0l-4520-5300 lnsurance 01 -4520-5360 Teleohone 014520-5370 Sundry 01 -4520-5450 Service Contrect Total Expense Dept Excess Revenue Over (Under) Expenditures 77',t 50 10,293 00 1,235.50 0.00 0.00 70.99 14,500.00 27.46 4,500.00 12,300.00 64.74 19,000.00 9,632.63 516.35 1,640.53 15,907.17 85.68 12,254.87 3,131.19 4,726.00 4,370.00 867.53 796.52 10,426.50 88 45 62.21 32.81 75 75 000 371.36 104.37 85.93 100.00 0.00 88.50 77.23 10,890 00 830.00 5,000.00 21,000.00 0.00 3,300.00 3,000.00 5,500.00 4,370.00 0.00 900.00 13,500.00 64,354.97 94.24 68,290.00 (52,0s4.97)105.61 (49,290.00) Page 24 Staff Report F2008-37 regarding Financial Report . 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Page 87 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12l20OB 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Descriotion Budget Pct Used Total Budget 4530 COMMUNITY CENTRE.VIENNA Revenue 01-45304130 Rentals Total Revenue Expense 01-4530-51 00 Management Contract 014530-5170 Supplies 01-4530-5210 Utilities 01 -4530-5240 Advertising 01 4530-5270 Building Maintenance 0'l -4530-5280 Equipment Maintenance 014530-5290 Grounds Maintenance 01-4530-5300 lnsurance 014530-5360 Telephone 014530-5370 Sundry 014530-5450 Service Contract Total Expense Dept Excess Revenue Over (Under) Expenditures 8,006.00 64.05 12.500.00 8,006.00 64.05 12.500.00 7,646.63 1,'138.44 6,537.14 85.68 4,910.22 1,695.30 3, I 89.1 4 4,370.00 447.48 190.25 5,467.00 104.75 56.92 50.29 0.00 't06.74 56.51 106.30 100.00 46.61 38.05 56.95 7,300.00 2,000.00 13,000.00 0.00 4,600 00 3,000.00 3,000.00 4,370.00 960.00 500.00 9,600.00 35,677.28 73.82 48,330.00 77.23 (35,830.00)(27,671.28) Page 25 Staff Report F2008-37 regarding Financial Report . File: F... Page 88 of 129 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period I To Period 11 Ending NOV 30,2008 0111212008 2:55PM Accpunt Description 2007 YearTotal 2008 YearTo Date Actual Budget Pct Used Total Budget 4535 EDEN COMMUNITY CENTRE Revenue 0'l-45354130 Rentals Total Revenue Expense 01-4535-5210 Utilities 01 -4535-527 0 Building Maintenance 01 4535-5290 Grounds Maintenance 014535-5300 lnsurance Total Expense Dept Excess Revenue Over (Under) Expenditures 5,080.19 67.74 67.74 7,500.00 1't0.02 11,500.00 189.31 (4,000.00) Page Staff Report F2008-37 regarding Financial Report . File: F... Page 89 of 129 2008.08.r9 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM Account Description 2007 Year Total 2008 Year To Date Actual 64,377.60 Budget Pct Used Total Budget 1 00.88 63.816.00 4540 LIBRARIES Revenue 01-4540-4130 Lease Revenues Total Revenue Expense 014540-5210 Utilities 01 -4540-527 O Building Maintenance 01 4540-5290 Grounds Maintenance 01-4540-5300 lnsurance Total Expense Dept Excess Revenue Over (Under) Expendítures 64,377.60 100.88 63.816.00 8,872.98 5,087.85 2,054.79 2,122.00 80.66 11,000.00 65.65 7,750.00 82.19 2,500.00 100.00 2j22.00 18,137.62 77.60 23,372.00 46.239.98 1't4.33 40.444.00 Page 27 Staff Report F2008-37 regarding Financial Report . File: F... Page 90 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l12|2OOB 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget 4550 MUSEUMS BAYHAM Revenue 01-4550-4110 Grants & Subsidies 01-4550-4120 Sundry 01 -4550'41 30 Admissions 01 4550-4170 Children's Programs 01-4550-4180 Fundraising 01-4550-4185 Donations 01-4550-4190 Contributions from Reserves Total Revenue Expense 01-4550-51 00 Salaries & Wages 01-4550-51 10 Statutory Benefits 01-4550-5170 Supplies 01-4550-5180 Fundraising expense 01-4550-5190 Children's Programs 01-4550-5210 Utilities 0l-4550-5240 Advertising 01-4550-5250 Memberships (EON) 01 4550-5270 Building Maintenance 01 -4550-5280 Equipment Maintenance 01-4550-5290 Grounds Maintenance 01-4550-5300 lnsurance 01 -4550-5340 Conferences & Seminars 01-4550-5350 Travel 01-4550-5360 Teleohone 01-4550-5370 Sundry 01-4550-5400 Transfer to Reserves 01-4550-5450 Contracted Services 01-4550-5600 Special Project 01-4550-5610 Soecial Events Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures 15,202 64 497.59 2,757.07 222.00 4,796.90 1,96',1.22 0.00 201.09 124.40 34.46 44 40 63.54 130.75 0.00 7,560.00 400.00 8,000.00 500.00 7,550.00 1,500.00 2,500.00 25,437.42 90.82 28,010.00 31,207.48 2,265.77 133.30 3,069.80 234.75 8,249 47 2,672.29 440.00 4,1 83.1 I '1,556.39 2,848.86 2,558.00 15.00 93.60 'lJ50.26 613.47 0.00 0.00 2',t5.10 0.00 82.56 59.94 4.44 77.23 46 95 66 00 89.08 80.00 38.73 155.64 51.80 100.00 3.75 23.40 38.34 30.67 0.00 0.00 21.51 0.00 37,800.00 3,780.00 3,000.00 3,975.00 500.00 12,500.00 3,000.00 550.00 10,800.00 1,000.00 5,s00.00 2,558.00 400.00 400.00 3,000.00 2,000.00 5,075.00 5,000.00 1,000.00 1,000.00 61,506.72 59.8 r 102,838.00 (36,069.30)48.20 (74,828.00) (138,205.09)78.44 (176,188.00) Page 28 Staff Report F2008-37 regarding Financial Report . 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Page 91 of 129 2008.08.19 6.3 9050 MUNICIPALIW OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period '1 1 Ending NOV 30,2008 01112t2008 2:55PM 2007 Year Total 2008 Year To Date ActualAccount Description Budget Pct Used Total Budget Gategory: 5??? 5O1O PIáNNING & DEVELOPMENT Revenue 01-5010-4120 Sundry Revenue 01-5010-4130 Zoning Certificates 01-5010-4140 Zoning Gharges 01-5010-4150 OPA Fees 01-5010-4160 Minor Variance Fees 0'l-5010-4170 Site Plan Fees 01-5010-41 80 Plan of Subdivision Fees 01-50104190 Development Agreement Fees Total Revenue Expense 01-5010-5100 Salaries & Wages 01-5010-51 10 Statutory Benefits 01 -501 0-51 20 Non-Statutory Benefits 01-5010-5170 Supplies 01 -501 0-5240 Advertising 01-5010-5250 Association & Membersh¡p Fees 01-5010-5310 Legal Fees 01-5010-5320 Postage & Courier 01-5010-5340 Conferences & Seminars 01-5010-5350 Travel 01-50'10-5370 Sundry 01-5010-5450 Consulting Fees Total Expense Dept Excess Revenue Over (Under) Expenditures 96.00 I ,1 20.00 6,830.00 2,000.00 6,000.00 3,259.40 5,600.00 776.93 0.00 44.80 31.77 100.00 200 00 81 .49 0.00 0.00 0.00 2,500.00 21,500.00 2,000.00 3,000.00 4,000.00 0.00 0.00 25,682.33 77.83 33,000.00 47,034.03 4,056.79 8,012.77 190.56 2,753.40 0.00 5,572.00 36.21 0.00 147.'t5 0.00 20,644.53 88.35 69.29 Iñll îE 47.64 50.06 0,00 185.73 14.48 0.00 58.86 0.00 89.76 53,235.00 5,855.00 7,985.00 400.00 5,500.00 320.00 3,000.00 250.00 750.00 250.00 200.00 23,000.00 88,447.44 87 .79 100.745.00 (62,765.11)92.65 (67,745.00) Page 29 Staff Report F2008-37 regarding Financial Report . File: F... Page 92 of 129 2008.08.'19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM 2007 YearTotal 2008 YearTo Date Account Description Actual Budget Pct Used Total Budget 5012 BUSINESS & COMMERCE Revenue 01-50124170 Lease Revenues Total Revenue Expense 0'l -5012-5210 Utilities 0'l -501 2-5240 Advertising 01 -5012-527 0 Beautification 01-5012-5370 Sundry Total Expense Dept Excess Revenue Over (Under) Expenditures 't,004.00 100.40 1,000.00 1,004 00 100.40 1,000.00 0.00 148.92 2,559.78 't80.00 0.00 74.46 124.87 0.00 600 00 200.00 2,050.00 0.00 2,88870 101 .36 2,850.00 (1,884.70)101.88 (r,850.00) Page 30 Staff Report F2008-37 regarding Financial Report . File: F... Page 93 of 129 2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 01l'1212008 2:55PM ii Account Description 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total Budget 5015 TOURISM & MARKETING Revenue 01-5015-41 10 Grants & Subsidies 01 -5015-4120 Sundry Revenues 01-5015-4170 Lease Revenues 01 -501 5-41 90 Transfer from Reserves Total Revenue Expense 0l -5015-51 00 Salaries & Wages 01-5015-51 10 Statutory Benefits 01-5015-5210 Utilities 01-5015-5215 lnterpretive Centre Operations 01-5015-5230 Brochures 0l-5015-5240 Advertising 01-5015-5245 Promotional ltems 01-5015-5250 Associations & Membershios 01-5015-5260 Festivals 01-5015-5270 Beautification 01-5015-5290 Beach Maintenance 01-5015-5340 Conferences & Seminars 01-5015-5370 Sundry 01-5015-5600 Special Projects Total Expense Dept Excess Revenue Over (Under) Expenditures 1,000.00 90.00 3,000.00 0.00 0.00 0.00 0.00 0.00 100.00 3,000.00 0.00 7,500.00 4,090.00 38 95 10,500.00 5,697.39 0.00 7,667.53 1,789.38 1,112 48 7,531.48 0.00 285.00 5,145.00 566.87 6,993.90 159.00 0.00 1,097.15 54.26 0.00 306.70 149.',12 ¿ó oI 68.47 0.00 63.33 85.75 94.48 90.83 63.60 0.00 14.63 10,500.00 60.00 2,500.00 1,200.00 4,700.00 1 1,000.00 500.00 450.00 6,000.00 600 00 7,700.00 250 00 250.00 7,500.00 38,045.18 71.50 53.210.00 (33,955.1 8)79.50 (42,710.00) Page 1l Staff Report F2008-37 regarding Financial Report . 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Page 94 of 129 2008.08.19 6.3 9050 MUNICIPALIW OF BAYHAM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year 2008 - From Period 1 To Period 11 Ending NOV 30,2008 0111212008 2:55PM Account Description 2007 Year Total 2008 Year To Date Actual Budget Pct Used Total Budget 5O2O ENVIRONMENTAL SERVICES Revenue 01-5020-41 10 Grants & Subsidies 01-5020-4'140 Tile Drain Charges Total Revenue Expense 01-5020-51 00 Salaries & Wages 01-5020-5102 Richmond Water - Wages 01-5020-51 10 Statutory Benefits 01-5020-5120 Non-Statutory Benefits 01 -5020-51 70 Supplies/Stock 01 -5020-5260 Professional Services 01 -5020-527 0 Water Sampling 01-5020-5290 Drain Maintenance 01-5020-5380 Tile Drain Debt Charges Total Expense Dept Excess Revenue Over (Under) Expenditures 8,286.57 5,603.51 165.73 5,000.00 87.04 6.438.00 13,890.08 121.44 1l,438.00 10,003.66 464.31 907.75 1,869.49 0.00 3,900.00 1,873.00 106.23 5,603.51 58.35 0.00 48.1 6 72.74 0.00 390.00 37.46 0.00 87.04 17,145 00 0.00 1,885.00 2,570.00 750.00 1,000.00 5,000.00 0.00 6,438.00 24,727.95 71.08 34.788.00 (10,837.87)46.41 (23,350.00) Page 32 Staff Report F2008-37 regarding Financial Report . File: F... Page 95 of 129 Municipality of Bayham Capital Budget 2008 Unfmanced or Prc¡ect Acaual to Dâte Rsene Alloc Budset Nots - ComputerEqu¡pment - Municipal offiæ, rcund system l , ot<10,000 Revenug Source 2,343 computerreæwe y'êhiclc¡ ìtrilrl¡no Prrchâre Veter tank Edison Drive 6 624 l, no(fire @m reserye trade-in value 20013¡ Dos Contaiment Device Aspbålt Projæas l - Eder/Schafer intersect¡on - Erieus Streel - general projects l Gravel Projects - Tollgate (Calton to Light) - Sudytom (n Maple Grove) l - Baldwin Line (fiill length) - Vinænt Line (firtl length) l - Coyle Road (eilher side ofhill) . Tar & Chip Rqurtace - Addircn (all) & sidestreets l - Bogus Road (entire length) - ToUgate (Calton to Jackson) l New T¡r & Chip Surfacc l - Mitchell Road (Jackson to Herilge) - Ottergale (6t end) r - Green L¡ng (rut of #3) - Cowper Street Other -Lmd(Sand¡omRoad) i - Gurd rails (700 ft) - \ùorks Building , - Springerhill Crossing - Salt Cont¿iment Shed Sidewalk i - New (SandytoM, Pluk to Heritage) SÞeef Liûhl¡ 'l,070 26,363 t4,2s6 8,653 t2,283 | 3.046 60,371 9,639 166,'t61 24,07t z,tlt 9,648 7t,136 30,515 I 1,003 15,070 927 2s,t34 1,509 8,450 85,717 19,692 2t,ot7 1.0,675 50,000 28,000 15,000. 5,0001 10,000 20,000 20,000 10,500 30,000 I 1,000 I 30,000 50 000 30 000 l2 000 15 000 15 000 15,000 32,0001 90,000 75,000 30,000 20,000 15,000 12,000 25,000 30,00032,839 26 367 t4 256 5 000 l0 869 4,4s1 2't5,000 50,000 foao færye roao rserye toÀq rcserue surplus equ¡pment pnor yø MTO grdt gas lü reserye gas ru reserye ovt2t2008 Staff Report F2008-37 regarding Financial Report . File: F... Page 96 of 129 Municipality of Bayham Capital Budget 2008 Proiêcl Acaual to Date Reserue Alloc Budset Nots Revenu6 Source - new lights 157 . Hydrdt Replaæment - Curb Stop/Rod Replaæment 4,695 - main water valve replacemenl - sæondary system bre¿k 410 5,000 3 500 5 000 20 000 Co 11 A27 20-000 I1.827 swer reserye - septage receiving facility 13,09(505,000 I Cd Dort- somt 5 000 43,576 9,703 9,763 80,00 Corinth (incl wages) l8 s76 5 000 9 10f 9 761 püks reserye Hydro Oqe øpital stabiliarion donalion Play grud equipment Staiß, pt BuNell Viema Skateprk addition t*ffitilil 6-500 - roofrepai¡19,800 19.800 18,623 prioryø 627 eden imDr resete - ViemaBuilding fiilIEffi Múine Museum evs i I 140 l-000 1.140 Drior v€r t,950 t04- Cüysboro - East p¡or - Ec Dev - Signs , 600 80 000 7 900 Mnd Tower Kiosk 2.727 I ?00 l-300 Driorvw 20 316 26 tOO . STP mnecitv studv 5.00( . Blâck Bridoe Hill mâin r5_00( . Officiâl Plân review l2 f44 250 Studv 5_000 Fnerw ardil 5.850 MECF Fdt rsibil¡to Studv lEdison 21 378 1.430 15.583 museumreserye Cr rlh ¡ral 2.363 Be¡ch oarkins hariers nâÎh 1,200 5.000 Picnic Tâhles ll 5) 3 141 2-600 20lables Stræt Drain 1.200 Demevere Drain 5-r32 - Godo Drain (Norfolk) - T PRCA snæial Droiect I I 201 scc 6209 4.500 Staff Report F2008-37 regarding Financial Report . File: F... Page 97 of 129 Tããttñ ¡ É t D¡¡ z q t4 Staff Report F2008-37 regarding Financial Report . File: F... Page 98 of 129 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor and Members of Council DATE: December 1,2008 FROM: Administrator FILE: SUBJECT: Old Port Burwell (Esterville) Cemetery NUMBER: C2008-12 Purpose This report is further to questions regarding activities surrounding the Old Port Burwell (Esterville) Cemetery, and to recommend actions intended to finalize the matter. Background Council is well aware that the issue at hand is the construction of a bam by the owner of properly generally at the northwest intersection of Plank Road and Glen Erie Line, and concerns raised that the subject property is the location of interments for the Old Port Burwell (Esterville) Cemetery. The property is currently privately owned. Council has requested "that staff bring Council up to date on the activities and information gathered thus far". Staff Comments The following is the information available regarding activities undertaken, information found, and requests for information : . September 15, 2008 - Building permit issued to property owner . September23,2008 - Contact from Cemeteries Branch that report of excavation works in cemetery (Old Port Burwell Cemetery) received. . September24,2008 - Confirmation to Cemeteries Branch that works were per building permit issued for abutting property and site plan meets with setback requirements of zoning. . September24,2008 - On site investigation by staff. Request to properly owner to cease works until properfy boundary confirmed. . September24,2008 - Owner attendance to municipal offices. Discussion of survey information in owner possession. Attendance on site with staff, and confirmation that property boundary information satisfactory. No evidence of cemetery use on site observed in excavation area. . September 24,2008 - Confirmation of findings to Cemeteries Branch. . Sepember 26,2008 - Contact from Wanda Hoshal expressing concern that excavation is in area part of former cemetery where burials have occurred (two other individuals in contact approximately this time also). . September 26,2008 - Contact with municipal solicitor regarding matter, and confirmation that insufficient reasons to issue stop work order. Limitations of title search discussed. . September26,2008 - Discussions with Cemeteries Branch. Discussion of owners obligations regarding disturbance of a cemetery. Recommendation of archeologist and title search. . September 26,2008 - V/ritten notice from Cemeteries Branch regarding construction activities on lands believed to be a cemetery. Recommendation to obtain licenced archeologist. . September 26,2008 - Response sent to Cemeteries Branch advising letter should be forwarded to property owner. . September 26,2008 - Estimates requested from Archeologist. . September 29,2008 - Stop work order issued to property owner, pending archeologist report. Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 99 of 129 a o a a a 2 September 29130,2008 - Attendance at site by Archeologist October 2,2008 - Archeologist report received, stop work order rescinded. October 16, 2008 - Delegation to Council from \Manda Hoshal October 17,2008 - Request to lawyer for title search on property October 22,2008 - Verbal confirmation from lawyer that search indicates no Church or Cemetery Board on title to crown patent. October 23,2008 - Email inquiry to Canadian Baptist Archives for information October 27,2008 - Verbal confirmation from Cemeteries Branch that inspector will attend. October 30, 2008 - Attendance by Cemeteries Branch Inspector November 6,2008 - Delegation to Council from Wanda Hoshal November 17,2008 - Response received from Canadian Baptist Archives November 20,2008 - Delegation to Council from Wanda Hoshal November 25,2008 - Verbal confirmation from Cemeteries Branch - File closed November 26,2008 - Discussions with Ministry of Culture re: GRS 2. Summar:l of Records Seqrch/Research Findings Municipal Records Search: A search of Municipal records was undertaken and was on-going late September through November. The search involved review of municipal records indexes for any records referencing items including cemeteries general, Old Port Burwell Cemetery, Esterville Cemetery, Sales of Lands, Baptist Church, Baptist Cemetery. Records reviewed included property files for the site, Cemeteries Records-general file, and Cemeteries Records-Old Port Burwell Cemetery file. Limited information was found in these files. Items located included Care and Maintenance Funds filing, concerns from several individuals regarding the care of the cemetery area through the 1960's and the resultant establishment of a local committee and fundraising initiative, and suggestions for restoration of stones and sketch of cemetery area (attached). Municipal Bv-laws Search A search was also completed of indexes for Municipal By-laws with a similar criteria as above. Several by-laws were noted for further checking, but no matching items were located. Title Search/Property Ownership As outlined previously, a title search of the subject property has been carried out. The municipal solicitor advises that the title search indicates the property in question has been in continuous private ownership (no church, cemetery board, or municipal ownership) back to the original crown patent. The abutting property currently fenced and containing the relocated markers is identified in our tax rolls as owned by Ottervalley Baptist Cemetery (c/o Municipality of Bayham). Archeological Assessment (Stage 3) As noted in the chronology, a Stage 3 archeological assessment was undertaken for the area excavated for the barn now constructed. Such an assessment includes on-site works as well as some historic research. Initial concerns received cited this as an area where burials were located. The assessment concluded that no grave shafts or other evidence of a cemetery were recovered. On site observations also indicated that the soils were undisturbed and there were no indications of other structures in this location. Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 100 of 129 Zoníng Zonrng for the subject property has been confirmed as agricultural back to 1980, being the first zoning by-law for the former Township of Bayham. The zoning for the abutting property has been institutional. Inquiry with Canadian Baptist Archives An inquiry was made to the Canadian Baptist Archives for any relevant records. The response received indicates the Archives hold little information on the cemetery. The response received is attached. Aerial Photographs Staff have sought aerial photographs from LPRCA. Staff there have indicated that they do have older aerial photographs they may be able to locate. Photos provided to date are from 1977, blut appear inconclusive. Older photos may also be lacking in the clarity needed. Countv of Elgin Archives Information from the Elgin Archives have been reviewed. That information consists mainly of notes from other historical investigations. Miscellaneous Historical mapping has also reviewed, and indicates a church/cemetery use in this general vicinity (attached). Pictures/references from historical booklets (ie: Bayham Memories and Milestones) have also been found, but appear inconclusive. Council Minutes Select Council minutes have been reviewed to find reference to items cited bv f,rles and individuals as related events. No significant information has been found 3. Questions/Issues Posed Land sales - Questions have been raised regarding how the subject lands were ever sold. As noted in the title search information, the lands have always been in private ownership. The municipality is not an approval agency, nor is it privy to private land sales. Directions to remove markers - Questions have also been raised regarding who would have authorized the removal of markers in 1968. As noted in previous sections, the Municipality has no such records on file. Local persons have recalled that some markers were moved as much as 60 years ago involving the Baptist Church. Zoning - In regard to questions about zoning, the previous information outlines the zoning to 1980. Access to records (minutes) - Questions regarding access to Council minutes from 1967 to 1977 have also been raised. These records are on flrle at the County of Elgin archives and can be accessed there Tuesday to Friday between 10 am and 4 pm (without appointment) and Tuesdays 6 pm to 9 pm (by appointment). 4. Discussion/Steps Forward At this time, it appears to staff that conclusive records of interments on the subject property are unlikely to be found. Various records could potentially exist elsewhere, including among former Baptist Church members etc., however these records may be difficult to locate and may not provide the details required to resolve the question. A detailed review of minutes may find reference to the issue, but again, there likely would be insufficient detail. Recollections from long-time residents indicate that the removal of markers may have occurred up to 60 years ago, and accurate Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 101 of 129 4 documentation may never have occurred. Continued investigation for more records may involve significant effort and expense by the municipality and/or interested parties, with little likelihood of success. The Cemeteries Branch has closed their file on this matter. Keeping in mind that the intent of the parties is to determine whether interments are located on the subject property, proceeding with an archeological assessment may be the most effective way to resolve the question. Staff have discussed this with the archeologist that previously attended the site, and have confirmed availability and cost estimates for 2008 (weather permitting). The attached sketch indicates the area that would be proposed for such an assessment. The recommended area is the closest proximity to the existing identified cemetery area, a sufficient distance easterly to reasonably identiff any interment areas extending from the abutting cemetery property. An archeological assessment of this area is estimated at $4,000 plus costs to strip the topsoil. Alternatively, the whole property could be included at an additional cost of approximately $8,000. Costs for a ground radar system investigation have not been examined, though indications are that is slightly less costly. Discussions with the Ministry of Culture indicate the technology, though useful, is not currently accepted to confirm burial locations. It should be noted that permission from the property owner would be required to carry out these on-site investigations. Attachments: 1. Copy of Letter/sketch- 1967 2. Conclusion of Archeological Assessment - 2008 3. Canadian Baptist Archive response - 2008 4. Aerial photograph - 1977 5. Copy - Historic map 6. Sketch - Area Proposed for Stage 3 Archeological Assessment Recommendation: That Mayer Heritage Consultants Inc. be retained to carry out a Stage 3 Assessment of the subject lands, in the area recoÍrmended in Report C2008-012, subject to receipt of permission from the property o\ryner. Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 102 of 129 FREDERItrK K. AE¡HEAUGH trAK R¡DGE FARM VITTORIA, R.R. I, trNTARIO ffi açltt ù/ tb-r Ml^/t--t^ fu Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 103 of 129 F S' J da'u--' t'ffi' a Z%¿ k/u,.^-slaa¿/ /lÅi-"J fu @ T tl t, d-a M{-fñ *1 &ê A¿Æû-L'L ( U-r- Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 104 of 129 hVf, ttÐ t t-tLI !ç -? ryas-|t,11 ír t/t 3o o -C3 ì," U è Itl¡ \, ; è Yt'-tr,ü- >u /ï- t-¡1 \) * J <) -) { ô a >\\E h,F ti-Js\,.u r_J 'vu t f , a'NÛp' É t ¡-cí'Vct .3''S-fl -]c/sll//-/ -/ j_?j} Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 105 of 129 ttt r F þ F Ft þ n n F F r F :ttt 10 No grave shafts or any other cultural features were observed during our investigation. Several artifacts were collected from the topsoil, however these are not funerary or cemetery related objects. These artifacts include brick, bottle glass, machine cut nails, and ceramic artifacts. The ceramic artifacts include pieces of porcelain and ironstone which are coÍrmonly found in Euro-Canadian sites dating to post-l870, and are not considered archaeologically significant. RECOMMENDATIONS The following recommendations are provided for consideration by the Municipality of B ayham. 1 This assessment was done strictly to determine whether graves were present within the area allotted for construction of the Csinos bam. No grave shafts or other evidence of a cemetery r'¡/ere recovered. As no further disturbance of this area is anticipated, no further investigation or mitigation is recommended. 2 Although every reasonable effort was made to locate all archaeological resources, it is possible that some remain to be discovered within the study area. Should deeply buried archaeological material be found during construction, the Ministry of Culture in London (519-675-7742) and Mayer Heritage Consultants Inc. in London (519-652- 1818 or 800-465-9990) should be immediately notified. 3 As on virtually any property in southern Ontario, it is possible that Aboriginal or Euro-Canadian burials could be present within the study area. In the event that human remains are encountered during construction, the proponent should immediately contact both the Ministry of Culture, and the Cemeteries Regulation Unit of the Ontario Ministry of Consumer and Commercial Relations in Toronto (416-326- 8392), as well as the appropriate municipal police, the local coroner, and Mayer Heritage Consultants Úrc. 4 The licensee shall keep in safekeeping all artifacts and records of archaeological fieldwork carried out under this licence, exccpt where those artifacts and records are transferred to by the licensee to Her Majesty the Queen in right of Ontario or the licensee is directed to deposit them in a public institution in accordance with subsection 66(1) of the Act. Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 106 of 129 Dear Mr. Kruger: I apologize for the delay in responding to your email; a major project (see the Notice below) and other archival maintenance projects have taken up much of my limited time of late. Thanks also for sending the pdf. of materials you've already accessed. ln briel the Archives holdings contain little information on the cemetery you mention, and very little that you do not already have. We've had two other parties contact us concerning the same burial ground in recent weeks, with regard to the current inquiry. The local history is complicated by the number of names (and different locations) that this church has had in the past, and you're probably aware that similar disputes occurred in the late 1980s over the Port Burwell Baptist Church building and property. Regrettably, we do not have a copy of the original deed concerning the cemetery land; the earliest deed we have from that church's history is an 1875 land conveyance document between one Leonidas Bunvell and the trustees of the church, and one of the researchers who visited guessed that this deed probably referred to the earlier location of the church itself rather than to the cemetery. l'm sorry not to be of rnore help to you in this matter. lf you are still interested in seeing our records in person, you are welcome to make an appointment to visit the Archives anytime in early- to mid-December. Regretfully yours, Matt Lowe, Archivist NOTICE: SUSPENSION OF NEW RESEARCH TASKS Due to projects involving the relocation of archival materials, the Canadían Baptist Archives will not be accepting new research requests, effective from September 1, 2008, until further notice. We anticipate that these projects will take two to three months to complete; please contact us again with your requests in December and we will be glad to advise t'ou of our progress and any additional delays. We apologize for any inconvenience and remain grateful for your continued patience and patronage. Matt Lowe, Archivist, Canadian Baptist Archives McMaster Divinity College 1280 Main Street West Hamilton, ON L8S 4K1 e-mail: cbarch@mcmaster.ca phone: (905)525-9140 ext. 23511 fax: (905) 577-4782 www.macdiv.calslu _ Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 107 of 129 Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 108 of 129 Page I of 1 1lþe Jfor¡';to¡t ,i¡i ." ' 't " "' Á 'Ut , ,r; 4 i\ ii;rl ';::'' ',ì.. /t ,¡I1 F )9n79e t . / Izutt!¿'.r-,-t/ jyaã--c.-t. ¿' ,Ufury.s ; 'i¡+ I :t !/amphre.y .:.:'i'fi:¡.: t, ,r,., Li ,': '',ii.::// /"a/'d..- ii't 0211212008 l.l',.tt¡ - f c.-P. /'h,/ 7'-----'- C /) ].i/t ,/uatt,lì.ul , / ---.' : - :-/ ' 7i/ "' Êstutr o/ //?o,.r/., !il./ :,:.j ( 'l L¿irul o/ ( , ,âÀ¿ _l http.,/ldigital.library.mcgill.calCountyAtlas/images/maps/townshipmaps/elg-m-bayhamjpg ¡t Ilrr¿,f Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 109 of 129 X'igure 2: Site Map Showing Assessment Results Gemetery 124.2' 243.v Plonk Rood (Highwoy 19) 0102030 metles Mechonicolly Stripped Areq (Born Floorl d Staff Report C2008-12 regarding Old Port Burwell (Esterville... Page 110 of 129 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STAF'F REPORT TO: Mayor & Members of Council FROM: Kyle Kruger, Administrator SUBJECT: Richmond Water System Agreement DATE: December 2.2008 FILE: E at NUMBER: E2008-05 Purpose This report is to bring forward a new agreement with Richmond Community Water Inc. for temporary provision of operation and maintenance backup services. Background Council may recall that the Richmond Community Water system has undergone certain orders from the MOE regarding its operations. One such order was in regard to the availability of certified operators for the system. In October 2007, the Municipality entered into a contract agreement with Richmond Community Water Inc to operate the Richmond system for a period of three months, to allow Richmond time to ftain a qualif,red operator. In December 2007, Richmond had available one certified operator, however MOE requirements include having backup services available. In order to assist the system to meet that requirement, the Municipality entered into an agreement with Richmond to provide backup operation and maintenance services on a temporary (90 day) basis. Regular daily operations were to be undertaken by Richmond's certified operator. At the expiry of this term, Richmond still did not have another operator in place, and Council extended the agreement for an additional 90 days, to expire in mid-July 2008. Staff inquired with Richmond on a few occasions shortly after the July expiry, but did not receive any feedback on their status. On the basis that no contract was in place, staff confirmed that backup services were no longer in place, and requested removal from Richmond's Alarm/dispatch system. Representatives from Richmond contacted staff last week, and met November 26th. They advise the system has still not been able to provide for additional certified operators, and have requested a further two-month contract. Staff Comments Although the previous agreement with Richmond Community Water provided for full cost recovery for the Municipality, and call-outs have been minimal, there are some concerns with providing this service. The most significant item is that the Municipality has only one operator that is licenced to operate this treatment system. As such, to enter into a contract to provide back-up services, this employee will be required to be on-call 24 hours per day, 7 days per week during the contract period. This is not a suitable arrangement for any lengthy term, but the employee has accepted it for a two- month duration as requested by Richmond. Staff therefore suggest Council consider a new agreement with Richmond with the same general provisions, including fulI reimbursement of standby fees. Again, a temporary period is recommended at 60 days. Staff Report E2008-05 regarding Richmond Water System Agreem... Page 111 of 129 Attachments 1. Draft By-lawNo. 2008-120 to authorize anagreement with Richmond Community Water Inc. for the temporary provision of operation and maintenance services in emergency situations. Recommendation THAT draft By-law No. 2008-120 to authorize an agreement with Richmond Community Water Inc. for the temporary provision of operation and maintenance services in emergency situations be presented to Council for enactment. Staff Report E2008-05 regarding Richmond Water System Agreem... Page 112 of 129 -l- THE CORPORATION OF'THE MIINICIPALITY OX' BAYHAM BY-LAW NO.2008-120 A BY-LAW TO AUTHORIZE TIIE EXECUTION OX'A¡{ AGREEMENT BETWEEN TIIE MI]IVCIPALITY OF BAYHAM AND RICHMOND COMMI]NITY \ilATER INC. WHEREAS the Municipality of Bayham is desirous of entering into an agreement with Richmond Community Water Inc. for the temporary provision of operation and maintenance services in emergency situations, on a full cost recovery basis; NO}Y TIIEREF'ORE TIIE COI]NCIL OF THE CORPORATION OF THE MT]IilCIPALITY OF BAYIIAM ENACTS AS X'OLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "4" and forming part of this byJaw between Richmond Community Water Inc. and the Municipality of Bayham for the temporary provision of operation and maintenance services in emergency situations 2, AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND A¡ID THIRD TIME AND FINALLY PASSED TIIIS 4TH DAY OF' DECEMBER2OOS. MAYOR CLERK Staff Report E2008-05 regarding Richmond Water System Agreem... Page 113 of 129 -2- THIS AGREEMENT MADE this 4th day of December, 2008. BETWEEN: TTIE CORPORATION OF THE MTINICIPALITY OF BAYHAM (Herein referred to as "Bayham") OF TIIE FIRST PART -and- RICHMOND COMMUNITY WATER INC. PARTNERSHIP (Herein referred to as "Richmond") OF TFIE SECOND PART THIS AGREEMENT made pursuant to Sections I I and 93 of the Munícípal Act, 2001 , for the supply of personnel services by Bayham to Richmond. WHEREAS Richmond requires personnel to assist in the operation of a non-municipal public (water) utility, in certain emergency situations and when the qualified operator is not available; AND WHEREAS Bayham is prepared to provide such personnel to Richmond on an interim basis; AND WHEREAS the parties wish to confirm arrangements for the provision of personnel services; THE PARTIES HAVE TffiREFORE AGREED to the followins terms: 1. ProvisionofServices During the term, Bayharn agrees to provide the services listed on Schedule "A" to Richmond, in emergent need, on a fee-for-service basis. 2. Operating Authorþ Richmond is and shall remain the Operating Authority for the water utility, and shall appoint a qualiflred Overall Responsible Operator for the system. When providing emergency and backup services, Bayham staffwill report to such qualified Operator who shall remain the Overall Responsible Operator. 3. Request for Services Richmond shall notifr Bayham of its need for services by contacting the Water/Wastewater Departrnent directþ by phone during normal office hours ar 519-874-4761, or through the Municipality of Bayham Dispatch Service outside of normal ofüce hours at 519-435-6454. 4. Level ofService These services will be provided in accordance with the Safe Drinbing l4/ater Act. 5. Term, Termination 5.1 Term, This Agreement shall run for a period of sixty (60) days from and including December 5, 2008 and automatically expires on the last da¡ without notice. 5.2 Termination with Notice. This Agreement may be terminated with no less than fourteen (14) days notice in writing by the one party to the other. Staff Report E2008-05 regarding Richmond Water System Agreem... Page 114 of 129 -3- 6. Fee for Services 6.1 In consideration of the services provided under this Agreement, Richmond shall pay Bayham: a) $57.40 per hour for all hows worked, andb) $140.00 per week for on-call requirements, andc) reimbursement for direct costs/charges as may be incu¡red by Bayham 6.2 Minimum Call-out - When Bayham staff are contacted or paged by Richmond outside of regular working hours, a minimum charge equal to four hours at regular rate of pay shall apply. 6.3 Increase to Rates. The above rates are based on 2008 stafhng costs. The rates shall be adjusted by the direct increase in staffwages effective January 1,2009. 7. ConflictingRequirements Municipality of Bayham water/wastewater department has responsibility to operate the Municipality of Bayham water and wastewater services, and this shall remain the primary service for the department. Bayham staff shall respond first to such responsibilities as the first priority and to the Richmond water utility thereafter. In the event resources do not permit staff to respond to Richmond, Bayham shall not be responsible for or liable to Richmond for any damages that may occur. 8. Riskand fnsurance Bayham warrants to Richmond that it will faithfully provide the services described in this Agreement. Richmond will hold Bayham harmless from and against any claim, prosecution, action, penaþ or judgment arising from the provision or failure to provide services under this Agreement, and will maintain such liability insurance as Bayham considers advisable for the joint benefit ofthe parties, 9. Dispute Resolution The parties agree to refer technical issues to the (Elgin) County Engineer for advice and will implement the recommendations of the @lgin) County Engineer. IN IiVITNESS WHEREOF the Parties hereto have hereunto caused to be aflixed their respective seals, attested by the hands oftheir proper ofñcers duly authorized in that behalf. THE CORPORATION OF THE MIJNICIPALITY OF BAYHAM Bv: Mayor Clerk RICHMOND COMMUNITY WATER INC. PARTNERSHIP By: I have authority to bind the corporation. Staff Report E2008-05 regarding Richmond Water System Agreem... Page 115 of 129 -4- Schedule "A" Services to be Provided The Municipality of Bayham will provide certified staff to carry out the following: . Respond to and provide operation and maintenance services in emergency situations as required. For clarity, Bayham staff will respond to direct alarmslpaging as may be in place and/or upon request by the qualified operator (Overall Responsible Operator) working of behalf of Richmond. . Report on results/activities to the Operating Authority (via the Qualified Operator appointed by Richmond) and to required authorities/agencies in accordance with current statutes and regulations . Maintain logs and other records of activities and actions taken as required by current statutes and regulations for actions which Bayham has been required to take during the period for which services were supplied. Notes: 1. Performance of regular daily operations, sampling, maintenance and reporting for the private water system (all treatment and distribution equipment) will be carried out by Richmond (the Operating Authority) in accordance with the Safe Drinking Water Act. 2. It is identified that the Ministry of the Environment has issued Orders respecting this Treatment and Distribution System. The Municipality of Bayham will not undertake to address/correct such Orders but the Owners shall pursue such corrections. Staff Report E2008-05 regarding Richmond Water System Agreem... Page 116 of 129 THT'. CORPORATION OF T. T' MT]NICIPALITY OF BAYHAM BY.LA\Y I\UMBER 2OO8-O8O Being a byJaw to amend by-law No' 2000-27, as amended by ny-hw 2OO2-O72, being a by-law to provide for the maintenance, management and control of Cemeteries un'ler the jurisdiction of the Municipality of Bayham in accordance with the Cemeteries Act, R.S.O' 7990, c' C'4' 'Whereas the Council of the Corporation of the Municipality of Bayharn passed By-law No. 2000-27 on April 6, 2OOO and passed amending ByJaw 2002-072 on Ma¡ch 20, 2003 for the provision for maintenancè, management and contol of ccmeteries under the jurisdiction of the municþality; And Whereas the Council of the Corporation of the Municþality of Bayham deems it necessary aud expedient to amend Schedule "E' - Cemetery Price List to the said by-law 2000-27; Now therefore the council of the corporation of the Municþalþ of Bayharn hereby enacts as follows: That Schedule "E' - Cemetery Price List attached to By-law No' 2000-27 be hereby repealed and replaced with the Schedule "E' - Ce'metery Price List attached hereto. That this By-law shall be in fi¡ll force and effect upon final passage and approval of the Minisüy of Governmelrt and Consumer Services. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4TH DAY OF DECEMBER2OO8. MAYOR CLERK Approvedby: The Ministry of Govemment and Consumer Services Consumer Protection Branch 1. a. By-Law 2008-080 A By-Law to further amend By-Law 2000-27... Page 117 of 129 lGlr"rr'yol L V,lConsumrand 9)fi2¿6 Buslnoss Scrvlccs M¡nlslére des Serv¡cos Aux Consommateuts et aux entreprlses q Chqúenlent Q'rt.|nnvbilbé 3, CBEMA'IÌON/CnÊNAnoN: al Cromeüon Foo/ Frlas de cràmatlon ¿JU I UllßC ùUlS¡Cornototlo3 rr¡l rr^..,Rosulstlon iiroiioäH usu zHS nóobmonlat¡on dgscimetiàrcs 250 ruc Yongc 32c dlagc Torcnto ON M5B 2N5 (4 l6) 326.8191 S,Lla)+^ E "Cemetery Prlce Llst (Filed wilh tlrc Oillrrío [{iilistry ofCon¡unrcr ¡¡ul Dusincss ß/Laoo< -o tò Sc¡viccsundorTheCemetcricsAct: Tarlf des frals de clmetlère (oépos6 au mlnlstêre des Servlces aux consomma camal.fy fa¡atvtr rN r ÈñMEN I lqwgar t0 opgn ¡nd C0& gr¡ve tnd provlde þwcrhg d¡vlc€ ¡nd er.vo dfosslngy lNHUHAnONftals towedurc el de l.ilnêlua du tombeau, dcnsevelìsscmena s, ütrßtathton dc Ia tonbø):s_ bl Adulþ oxua d€6p/ Advlt trés pnlond 1_ol cro¡natod.romalnyc'dnât/on 1- f) mruroleudr øypucr¡pte do nsuso!ée. $- 0) columborfum nlôdí/crre de colunbailum For olhors, pleaso spadly lpout eu!rct, veultlaz Nëcbêt: $ PFgPARttlc FouN0ATloN (lor uprlght monumenll tp1ÉpAnAnoY DEs FoNDAnoNs (poutun nonuñon!):$ persquare/cublc ttþar ubarand) llhlrnuø/(nlnknum)t Pleaso spedfy depth lf measuremenl ls ln cublc llJVeuuez prâclser polòndeur, sl dlmênslons sont on'drbalcoÍé sÊTnxqoÉLMrArtoN: ', Martøil Muqr o -x - $ - -x + $ - - x - $ -wlnlmuú Mlnlmu m $ bl Cornct postEPolê.ux de Ølnî- EXTRÀ CHARGES (tor lntornsn0r/FFr4JS SUppLÊMEt{ÍNnEs þoa l,tnhumrlon): s, Whtor hlomonrh hunailon an hlve¡ b) Lâto lunorâtEnrana nen! totd¡l: alleilaprès _ gmweekdaysth en sematne altøthptÒs _ a"ß Saturdayvà /6 srrflrct cf Cmøitr Inu lnrtúødrlnstaltttlod do ta doubtuo on béton d) Fc burylry arorlze q.k67 l,¡tte on toÍtc d un OEñ cotcueil cl For Þry,lng ovorslze vaulU,7y'ríse sn iera d un grand aveaul, ßonlalo,Teny¿ocatìoadundiass ChaksfFaufeult 0) h) 0 D k) 7, DISINTESMENTIEXHUMANON: el îÃskelônl,ltdu co@etr seulenentt-bl cåsksl ¡n vauludu coîcuoltdans un caydaus_ cl kom aypVduna c¡yplef-_8. SUPPUES|/FOUNMruNES e) lntermonl vauluOayeâu 3 - bl lÄafuerelMary.ues I c)$d)s e)$ $ $ I Ð $ $ $ $ $ t cl Flowors/FTeurs 3 TBANSFEB FEE/DRolfs DE MUTAfl1N , ,, a¡tilicìelles Ae Pof Dotals ofy Vok les dáteils sur la (tos) Euthoil¡y lor comotory/ dl ünerslDoublures øl UrnslUnss l) Shrubs and artilidalwearhs/ Aúusles elcoutonnes de llouts ¡-¡- 5 9. 10, Llconco Numbo/ Oalo ol Filhg/ Del6 de .tép6l M depemls Byt P/a^/e Ro.,I 5€-'lk."l,t,//-p øtt/ ^Jô.T/yÒ 19hlt,, Ch.qu. ploprlóblr. dolt .nr.glrll.r un tarll der lrak pr 'ós.ruo hs drolls cxcluslls. l. SALE.OFINTERMENTRIcHTS ândcaro ¡ndmalntonencs VEN\E OE DROIIS D'INHUNATION ot entre!¡en: rur lour drollr d'lnhum¡tlon, ¡crvlccs rl lournllu¡¡s dc clmctlårc dont lc clm¡tllr¡ Socliorv Sgcûon No. ol Lott Ì,tdo loß Si¿o/ 0lmoßlons Selno ?tlc.lPrix dø Yenlo Orhor/ Autos Total Selhg Price/ Ptlx dø vente ,ottl ntSrmsnt ñt9nlv DtolttdlnhunalN uafo tno Mentsnar¡cE Enl¡ellon 3'x9' m jnì ¡¡trrn â5ô Jö¿4so -x_ -r_ x ?, lilTEñMENT (cìlrgar lo opgn ¡nd doæ gr¡ve ¡nd provlde þwcrho d¡vlc€ NOTE:An own€rof a non. eomrurdalcemelerymy, on û separalo pags, submlllorâpprovat bylh. Âdglsrrâr. charg€s ror cuo rnd mårnrenenco oi rors ¡n¿'rokci¡ iorû borqe tcs's'.(s - a1 (tl. 1Y!19UF: L: lu ta prcpt¡éttha d un clmetièrc non èommerclat peut soumett¡e les tra¡sqênuêt¡endosloß orrnaîques yeúusìvdnlIgSSsutune loulilê sóiâtéê ønwedel,opprcbalÍondu rqlstateu. For Ofl¡oo Uto OnlylRósomó au bu¡eeu oÊposÉ conloilnéûlønl aux fèglañanß ollércnts t la Lol sut l$ clñctlètcs. du rosrynstile du clnolillrot pa0o(s, Jointo(s, By-Law 2008-080 A By-Law to further amend By-Law 2000-27... Page 118 of 129 CORPORATION OF THE MUNICIPALITY OF' BAYHAM BY-LA\ry NO.2008-116 A BY.LAW TO AUTHORIZETHE EXECUTION OF'A SERVICES ÄGREEMENT WITH ICOMPASS TECHNOLOGIES INC FOR CTVICWEB SERVICES \ryIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for website content management services, A¡lD \MIIEREAS the Council of the Corporation of the Municipalþ of Bayham deems it necessary and expedient to enter into an agreement with iCompass Technologies Inc. regarding its website content management services. THEREX'ORE TIIE COUNCIL OF'TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS X'OLLO\üS: l. THAT the Mayor and Clerk be and they are hereby authorized to execute the Services Agreement attached hereto as Schedule *4" and forming part of this by-law between iCompass Technologies Inc. and the Municipality of Bayham. 2. THAT this byJaw shall come into full force and effect upon final passing. READ A F'IRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS 4th DAY OFDECEMBER2OOS. MAYOR CLERK By-Law 2008-116 A By-law to authorize the execution of a... Page 119 of 129 Page 120 of 129 THE CORPORATION OF THE MI]NICIPALITY OF BAYIIAM BY-LAW NO.2008-117 BEINGÁ,BY-LAW TO REAPPOINT JGM CONST]LTING AS THE IITVESTIGÄTOR PURSUANT TO SECTIONS 8, 9, IO AND 239.1 OF TrrE MIINICTPAL ACT,2001, S.O.2001, C.25, AS AMENDED, AND TO AMENI) WHEREAS effective January l, 2008, pursuant to Section 239.1 of the Municipal Act,200l, S.O. 2007, c.25, as amended, permits a person to request an investigation of whether a municipality or local board has complied with section 239 of the Municipal Act, 2001, as amended, or a procedural byJaw under subsection 238(2) in respect of a meeting or part of a meeting that was closed to the public; AND WHEREAS the Council of Municipality of Bayham did by ByJaw No. 2007-093 appoint JGM Consulting as the Investigator to investigate all requests on behalf of the Municipality and its local boards for a one yearterm commencing January 1, 2008; AND WHEREAS Council deems it desirable to reappoint JGM Consulting as the Investigator to investigate all requests on behalf of the Municipality and its Local Boa¡ds for a further one year term commencing January l, 2009; NOW THEREFORE THE COIJNCIL OF TIIE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. That JGM Consulting is hereby reappointed as the independent Investigator to investigate in accordance with the legislation all requests for an investigation of he Council and its committees and the local boards of the Municipality and their committees for an additional one year term commencing January 1,2009. 2. That Section 3 a) and b) as contained in the agreement between the Municipality and JGM Consulting for investigative serviees, as attached to By-law No. 2007-093, be and same ¿ue hereby deleted and replaced with the following: Fees a) Annual Retainer - The Corporation of the County of Elgin has agreed to pay to the Independent Contractor the sum of THREE HUNDRED DOLLARS ($300'00) for each Included Municipality in the County of Elgin for the year 2009 on or before the commencement date of this agreement plus applicable taxes. b) Hourly Rate - In addition, the Independent Contractor shall be paid a fee of ONE HUDRED DOLLARS (S100.00) per hour plus applicable taxes during such time the Independent Contractor is performing his duties hereunder. The Independent Conffactor agrees such rate shall be charged only for such time that the Independent Contractor is actively investigating a Complaint and preparing and presenting his report with respect thereto. The Independent Contractor would be entitled to be reimbursed other reasonable receipted expenses related to his duties, including food and hotel costs, car rental, kilometre rate at the respective municipal rate or railway tickets. That all other terms and provisions of By-law No.2007-093 as amended by By-law No.2007- ll7 and in the subject agreement with JGM Consulting shall remain. That this Bylaw shall come into force and take effect immediately upon the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS 4TH DAY OF DECEMBER2OOS. 3. 4. MAYOR CLERK By-Law 2008-117 A By-law to reappoint investigator (JGM ... Page 121 of 129 Page 122 of 129 THE CORPORATION OF THE MI'MCIPALITY OT' BAYHAM BY-LAWNO.2008-118 BEING A BY-LAW TO F'URTHER AMEND BY-LAW 2OO8-OO1 A BY-LAW APPOINTING MEMBERS TO BOARDS AT\D COMMITTEES OF TIM MTJMCIPALITY WIIEREAS the Council of the Municipality of Bayham did by ByJaw 2008-001 appoint persons to Boards and Committees for the purposes ofthe Corporation; AND WHEREAS the Council of the Corporation of the Municipalþ of Bayham did by ByJaw 2008-020,2008-041 and 2008-053 amend such by-law; A¡tD WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to firther amend such byJaw; THEREFORE TIIE COI'NCIL OF'THE CORPORÄTION OX'TIIE MT]NICIPALITY OF BAYIIÄM ENACTS AS FOLLOWS: 1. TIIAT the names KC Emerson, Brenda Almond and Dan Pulhan be removed as members of the Bayham Museums Board; 2. TIIAT the name KC Emerson be removed as a member ofthe Cenotaph Committee; 3. TIIAT the name Robert Ball be removed as a member ofthe Guysboro Cemetery Board; 4. TIIAT the name Roger Ferguson_þgg¡Iteygd as a member of the Eden Cemetery Board; 5. TIIAT in all other respects, By-law 2008-001 , as amended, is hereby confirmed and remains unchanged; 6. TIIAT this byJaw shall come into force and take effect upon final passing. READAFIRST, SECOND AND THIRD TIMEA¡TD I'INALLYPASSED THIS 4ffi DAY OT'DECEMBER 2008. MAYOR CLERK By-Law 2008-118 A By-law to further amend By-Law 2008-00... Page 123 of 129 Page 124 of 129 -1- TIIE CORPORATION OT' TIIE MT]NICIPALITY OF BAYIIAM BY-LAW NO.2008-120 A BY.LAW TO AUTHORIZETHß EXECUTION OF AN AGREEMENT BETWEEN TITE MI]NICIPALITY OF BAYHAM AND RICHMOND COMMUI\ITY }YATER INC. WHEREAS the Municipality of Bayham is desirous of entering into an agreement with Richmond Community Water Inc. for the temporary provision of operation and maintenance services in emergency situations, on a full cost recovery basis; NOW THEREF'ORE TIIE COI]NCIL OX'TIIE CORPORATION OF THE MI]IVCIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "4" and forming part of this byJaw between Richmond Community Water lnc. and the Municipality of Bayham for the temporary provision of operation and maintenance services in emergency situations 2. AND THAT this by-law shall come into frrll force and effect upon final passing. READ A X'IRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS 4TH DAY OF DECEMBER2OOS. MAYOR CLERK By-Law 2008-120 A By-law to authorize the execution of a... Page 125 of 129 ^L- THIS AGREEMENT MADE this 4h day of December, 2008. BETWEEN: TIIE CORPORATION OF THE MTINICIPALITY OF BAYHAM (Herein referred to as "Bayham") OF TIIE FIRST PART -and- RICHMOND COMMUNITY Iù/ATER INC. PARTNERSHIP (Ilerein referred to as "Richmond") OF TIIE SECOND PART THIS AGREEMENT made pursuant to Sections I I and 93 of the Municipal Act, 200I , for the supply of personnel services by Bayham to Richmond. WHEREAS Richmond requires personnel to assist in the operation of a non-municipal public (water) utility, in certain emergency situations and when the qualified operator is not available; AND WHEREAS Bayham is prepared to provide such personnel to Richmond on an interim basis; AND WHEREAS the parties wish to confirm arrangements for the provision of personnel services; THE PARTIES HAVE THEREFORE AGREED to the followins terms: l. ProvisionofServices During the term, Bayharn agrees to provide the services listed on Schedule "4" to Richmond, in emergent need, on a fee-for-service basis 2. Operating Authority Richmond is and shall remain the Operating Authority for the water utility, and shall appoint a qualified Overall Responsible Operator for the system. When providing emergency and backup services, Bayharn staff will report to such qualified Operator who shall remain the Overall Responsible Operator. 3. Request for Services Richmond shall notifr Bayharn of its need for services by contacting the Water/lfastewater Department directly by phone dwing normal office hours aI 519-874-4761, or through the Municipality of Bayham Dispatch Service outside of normal ofüce hours at 519-435-6454. 4, Level ofService These services will be provided in accordance with the Safe Drinking Vf/ater Act. 5. Term, Termination 5.1 Term. This Agreement shall run for a period of sixty (60) days from and including December 5, 2008 and automatically expires on the last da¡ without notice. 5.2 Termination with Notice. This Agreement may be terminated with no less than fourteen (14) days notice in writing by the one pafy to the other. By-Law 2008-120 A By-law to authorize the execution of a... Page 126 of 129 -3- 6, Fee for Services 6.1 In consideration of the services provided under this Agreement, Richmond shall pay Bayham: a) $57.40 per hour for all hours worked, andb) $140.00 per week for on-call requirements, andc) reimbursement for direct costs/charges as may be incurred by Bayham 6.2 Minimum Call-out - When Bayham staff are contacted or paged by Richmond outside of regular working hours, a minimum charge equal to four hours at regular rate of pay shall apply. 6.3 Increase to Rates. The above rates are based on 2008 staffrng costs. The rates shall be adjusted by the direct increase in staffwages effective January 1,2009. 7. ConflictingRequirements Municipality of Bayham water/wastewater department has responsibilþ to operate the Municipality of Bayham water and wastewater services, and this shall remain the primary service for the department. Bayham staff shall respond first to such responsibilities as the fust priority and to the Richmond water utility thereafter. In the event resowces do not permit staff to respond to Richmond, Bayharn shall not be responsible for or liable to Richmond for any damages that may occur, 8. Risk and Insurance Bayham wanants to Richmond that it will faithfrrlly provide the services described in this Agreement. Richmond will hold Bayham harmless from and against any claim, prosecution, action, penalty orjudgment arising from the provision or failure to provide services under this Agreement, and will maintain such liability insurance as Bayham considers advisable for the joint benefrt ofthe parties. 9. Dispute Resolution The parties agree to refer technical issues to the (Elgin) County Engineer for advice and will implement the recommendations of the (Elgin) Corurty Engineer. IN V/ITNESS WHEREOF the Parties hereto have hereunto caused to be affrxed their respective seals, attested by the hands oftheir proper offrcers duly authorized in that behalf. THE CORPORATION OF THE MUNICIPALITY OF BAYTIAM By: Mayor Clerk RICHMOND COMMT]NITY Iù/ATER INC. PARTNERSHIP By: I have authority to bind the corporation. By-Law 2008-120 A By-law to authorize the execution of a... Page 127 of 129 -4- Schedule ttAtt Services to be Provided The Municipality of Bayham will provide certified staff to carry out the following: . Respond to and provide operation and maintenance services in emergency situations as required. For clarity, Bayham staff will respond to direct alarms/paging as may be in place and/or upon request by the qualified operator (Overall Responsible Operator) working of behalf of Richmond. . Report on results/activities to the Operating Authority (via the Qualified Operator appointed by Richmond) and to required authorities/agencies in accordance with current statutes and regulations . Maintain logs and other records of activities and actions taken as required by current statutes and regulations for actions which Bayham has been required to take during the period for which services were supplied. Notes: 1. Performance of regular daily operations, sampling, maintenance and reporting for the private water system (all treatment and distribution equipment) will be carried out by Richmond (the Operating Authority) in accordance with the Safe Drinking V/ater Act. 2. It is identified that the Ministry of the Environment has issued Orders respecting this Treatment and Distribution System. The Municipality of Bayham will not undertake to address/correct such Orders but the Owners shall pursue such corrections. By-Law 2008-120 A By-law to authorize the execution of a... Page 128 of 129 TIIE CORPORATION OF THF M{'NICIPALITY OF BAYHAM BY-LA\ü NO. 2008-119 A BY.LAW TO CONF'IRM ALL ACTIONS OF THE COI]NCIL OX'TIIE CORPORATION OF THE MI]NICIPALITY OF' BAYHAM FOR THE REGI]LAR MEETING HELD DECEMBER 4. 2()O8 WHEREAS under Section 5 (l) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; A¡ID WHEREAS under Section 5 (3) of the Municipal Ac! 2001, the powers of Council are to be exercised by byJaw; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COI]NCIL OF THE CORPORÁ.TION OT'THE MI]¡ICIPALITY OF'BAYHAM ENACTS AS F'OLLOWS: 1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held December 4, 2008 is hereby adopted and confimed as if all proceedings were expressly embodied in this by-law. 2, THÄT the Mayor and Clerk of the Corporation of the Municþalþ of Bayham are hereby authorized and directed to do all things necessary to give effect to the action ofthe Council including executing all documents and afüxing the Corporate Seal. READ A FIRST, SECOND AI\D THIRD TIME and fìnally passed this 4th day of December 2008. MAYOR DEPUTYCLERK By-Law 2008-119 A By-law to confirm all actions of Counc... Page 129 of 129