HomeMy WebLinkAboutSeptember 03, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
September 3, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of council held August 13, 2009.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
(b)7:15 p.m. - Jan Collins and John Pedersen regarding property issues.
5.INFORMATION ITEMS
(a)Verbal update regarding Estherville Cemetery.
(b)Copy of resolution passed August 4, 2009 from Township of Madawaska Valley
regarding Home Care Service and additional Personal Support Workers.
File: C10
(c)Notice of workshop for community leaders in Ontario interested in learning about
starting and strengthening community gardens in their municipalities being held October
6, 2009 in London.
File: A04
5-23
25
27
Page 1 of 151
Council Agenda September 3, 2009
Page
5.INFORMATION ITEMS
(d)Correspondence dated August 12 and 14, 2009 from Association of Municipalities of
Ontario regarding "AMO Welcomes Court Decision on Bank Tower Assessment"
and "Wast Electronics and Electrical Equipment (WEEE)".
File: A16
(e)Correspondence dated August 13, 2009 from Joy Russell regarding "Hospital Closure
in Fort Erie".
File: C13
(f)Long Point Region Conservation Authority minutes of Board of Directors Meeting
held July 8, 2009.
File: A16
(g)Lake Erie Source Protection Region Water Services Technical Group minutes of
meeting held July 23, 2009.
File: E00
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2009-36 regarding Teichroeb Consent Applications E50/09 E51/09.
File: D10.09 TEICHROEB
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2009-16 regarding Half Ton Tender.
File: F18
(b)Correspondence and Notice of Drainage Works dated July 7, 2009 from Norfolk
County regarding "Winter Drain". (Deputy Mayor appointed at last meeting, however
due to conflict alternate to be appointed)
File: E09
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
29-31
33-44
45-51
53-56
57-75
77-79
81-84
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Council Agenda September 3, 2009
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Request from Councillor Taylor to discuss the boundaries of Estherville Cemetery.
(b)Draft By-law 2009-101 regarding MNR Staff as By-law Enforcement Officers.
(c)Staff Report P2009-029 regarding Fire Master Plan RFP.
File: P16
(d)Staff Report H2009-009 regarding Municipal Health and Safety Policy.
File: A09
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheques #6954 to Cheque #7065 inclusive, except Cheque
#6961 totaling $554,103.69. Payroll Disbursements not available at this time.
(b)Staff Report F2009-37 regarding Sewer Project Loan.
File: L04
(c)Staff Report C2009-018 regarding Infrastructure Needs Studies.
File: D02
(d)Staff Report PR2009-16 regarding East Pier Repairs and Budget.
File: L14
(e)Staff Report C2009-17 regarding Siltation Study - Port Burwell Harbour.
File: D06
(f)Staff Report C2009-019 regarding Bayham Community Centre Rental.
File: C13 / A01
(g)Staff Report regarding Museum and Technology Fund.
10.ENVIRONMENT
11.COMMITTEE OF THE WHOLE
85
87-90
91-93
95-109
111-116
117-118
119-120
121-122
123-126
127-135
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Council Agenda September 3, 2009
Page
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Confidential Memorandum regarding potential litagation.
(c)Out of Camera.
12.BY-LAWS
(a)By-Law 2009-101 A By-Law to Repeal amended By-Law 2007-059 (MNR
Staff)
(b)By-Law 2009-102 A By-Law to authorize the execution of an agreement
(Corfield)
(c)By-Law 2009-103 A By-Law to authorize the execution of an agreement (CIBC)
(d)By-Law 2009-104 A By-Law to further amend By-Law 2005-102 (Rates and
Fees)
(e)By-Law 2009-105 A By-Law to amend By-Law 2009-025 (Peidl Agreement)
(f)By-Law 2009-106 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
137
139
141-145
147
149
151
Page 4 of 151
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, August 13, 2009
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zonning)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, August
L3,2009 in the Council Chambers. Present were Mayor Lynn Acre, Councillors Mark Taylor,
Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Deputy
Mayor CliffEvanitski was absent.
Public Works Manager Gerry LeMay and Water / Wastewater Superintendent Ed Roloson were in
attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF'PECUNIÄRY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF ÄGENDA ITEMS
(a) Minutes of the regular meeting of council held July 16,2009.
It was noted that item 6(d) was carried, however, not "unanimously".
2009-393
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT minutes of the regular meeting of Council held July 16, 2009 be
approved as corrected."
CARRIED T]NANIMOUSLY
(b) Added Item(s)
2009-394
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, Staff
Page I of 19
Minutes of the regular meeting of council held August 13, 20...Page 5 of 151
Council Minutes August 13,2009
Memorandum regarding Harbour Dredging 2009 be added to the agenda as
item 6(b)."
ÄRRIEDI]NANIMOUSf,Y
4. DELEGATIONS
(a) 7:15 p.m. - Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal raised questions regarding the status of charges regarding zoning and
the Csinos propefy, why the Csinos' are allowed to continue operations when
there had been a statement that they would be shut down, and updated Council on
the activities of the vigil at Estherville.
Staff and Council members responded, providing information regarding zoning
enforcement and the process required and undertaken.
Questions were raised by Council members regarding land registry infonnation and
realignment of County Road 19.
Further to markers located on Glen Erie Line, M¡s. Hoshal suggested they need to
be recovered, and that replacement with a different monument would not be
acceptable.
Council members questioned if a list of intennents was located, or if infonnation is
based on ones identihed in the existing cairn. Mrs. Hoshal confirmed the
infonnation is from the cairn.
Mrs. Hoshal requested permission to place a sign for Estherville Cemetery within
the fenced area. Members of Council expressed no concerns, provided the group
was confident the sign would be separated from any burials.
5. INFORMATION ITEMS
(a) Verbal update regarding Estherville Cemetery.
Administrator Kruger advised that Mayor Acre had received a copy of
correspondence to Steve Peters from the Minister of Consumer Services, advising
that the Regishar is satisfied with the inspection done, and cannot require the
property owner to carry out further archeological investigation unless human
remains are found.
(b) Copy of resolution passed by Township of Woolwich June 30, 2009 regarding
"Development Charges".
File: C10
(c) Copy of resolution passed fuly 20,2009by Township of Huron-Kinloss regarding
"Giant Hogweed".
File: C10
Page2 of 19
Minutes of the regular meeting of council held August 13, 20...Page 6 of 151
Council Minutes August 13,2009
(d)Copy of resolutions passed June 10, 2009 by City of Greater Sudbury regarding
"Employment lnsurance Reform" and "Proposed Worþlace Fatalities Family Bill
File: ClO
(e) Conespondence dated July 15, I7,28 and August 7,2009 from Association of
Municipalities of Ontario regarding "Call for Applications for the Ontario
Transportation Demand Management Municipal Grant Progtam", "Government
Releases Draft Built Environment Standa¡d Under the AODA for Public Review",
"$7 Million for Drinking Water Stewardship Available", "AMO Encourages
Municipalities to Join the Count Me In! Community Challenge"and "Creating Jobs:
Delivering Results - 2nd Edition".
File: 401
(Ð South West Local Health Integration Network Board of Directors highlights of
meetings held June and July 2009.
File: S08
(g) Correspondence dated July 6, 2009 from Friends of the Greenbelt Foundation with
results of public opinion poll and article regarding "range of possibilities found in
Ontario's Greenbelt".
File: A0l
(h) Conespondence dated July 6, 2009 from Tillsonburg & Dishict Multi-Service
Centre regarding "grant for Adult Basic Liteøcy program".
File: 401
(Ð Correspondence dated June 9, 2009 from Long Point Region Conservation
Authority regarding "2008 audited financial statements".
File: 416
(j) Conespondence dated July 14, 2009 from Haldimand County Disaster Relief
Committee regarding "Donation Request - G¡and River Flood 2009".
File: A.16
(k) Conespondence dated June 30, 2009 from Stewardship Ontario regarding
"Industry funding for the Municipal Blue Box Recycling for 2009 Program Year".
File: E07
0) Highlights from St. Thomas and Elgin County Community Profile: 2006
Demographic Report provided by Elgin St. Thomas Public Health.
File: A0l
(m) Announcement from The Forest Communities Program and partners regarding
"Canadian Forest Communities Conferenc e 2009 : Trends and Opportunities".
File: 404
Page 3 of 19
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Council Minutes August 13,2009
(n) Invitation to preview the first Canadian showcase of "The Futures Game" being
held September 10, 2009.
File: AM
(o) Correspondence dated August 4,2009 from Sport Alliance of Ontario regarding
"Ontario Games Program".
File: A0l
(p) Copy of correspondence sent by Dalton McGuinty to Allan Lafontaine regarding
"proposed single sales tax".
File:416
(Ð News Release dated August 5,2009 from Elgin County OPP regarding various
incidents.
File: Pl7
2009-395
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THÄT information items 5(a) through 5(Ð be received for information;
AND THAT item 5(c) regarding Giant Hogweed resolution be supported;
AND THAT Council support the Haldimand County regarding flood
disaster (5j) in the amount of $100."
CARRIED UNANIMOUSLY
2009-396
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the volunteer group at the Estherville Cemetery be permitted to
install the homemade sign inside the fence of the cemetery."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2009-35 regarding Guenther Rezone to Remove Holding Provision.
File: DI4.GUEN
2009-397
Moved by Councillor W Casier
Page 4 of 19
Minutes of the regular meeting of council held August 13, 20...Page 8 of 151
Council Minutes August 13,2009
Seconded by Councillor E Ketchabaw
'THAT Staff Report D2009-35 regarding the Guenther rezoning be
received;
AND THAT the zoning on lands owned by Gerhard and Susie Guenther,
located in Part Lot 7 Concession I be changed from Hamlet Residential-
Holding IHR(h)l to Hamlet Residential (HR) in Bayham ZoningBylaw
2A56-2003, as amended;
AND TIIÄT ZoningByJaw 2573-2009 be presented to Council for
enactment.tt
CARRIED UNANIMOUSLY
(b) Staff Memorandum regarding Harbour Dredging 2009.
File:El0
2009-398
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT StaffMemorandum dated August 13,2009 regarding Harbour
Dredging 2009 be received;
AND THAT Council approves dredging works in the Port Burwell harbour
by Mike Scruton Marine as recommended in the StaffMemorandum."
CARRIED TTNANIMOUSLY
1. PUBLIC MEETING
2009-399
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned to hold a Public Meeting pursuant to
the provisions of the Planning Act."
CARRIED TINANIMOUSLY
1. Public Meeting
(a) 7:3þ.m. - (delayed until 7:50pm due to delegation) Rezoning Application:
Page 5 of 19
Minutes of the regular meeting of council held August 13, 20...Page 9 of 151
Council Minutes August 13,2009
to change the zoning on a 17.5 hectare (43 acre) parcel ofland from the
Agriculture (Al) Zone to Agricultural - Temporary 2 (Al-T2) Zone
submitted by Gerhard and Maria Dyck.
2. Declaration of Pecuniarv Interest and the General Nature Thereof
None
3. StaffPresentation
(a) StaffReport D2009-34 regarding Dyck Rezoning - Supplementary Farm
Dwelling.
File:Dl4.DYCK
Report was presented by the Administrator. He noted that changes to the
process for temporary housing are being considered under the Ofïicial Plan
review, however, this application is being considered under the current
process.
4. Public Comments
(a) Susan McEachren, abutting property owner, noted that a survey marker is
missing and raised encroachment and trespass concerns.
Staffresponded that the Municipality deals with the structure through a
permit system and that hespass is a civil matter.
Ms. McEachren reported that the trailer has been there since spring, and
suggested that only since she complained has a rezoning application been
made.
Staffnoted that for a building permit to be issued, the CBO must be
satisfied that the lot lines are established, and that the structure is being
placed with proper setbacks on the applicant's property. The CBO may
request a survey if he deems it necessary. It was noted municipal staffhave
investigated and are satisfied the mobile home is cunently placed within
property owned by the Dyck's.
5. Council Comments and Ouestions
(a) Councillor Taylor noted that he opposes approval until a survey has
justified the location or the markers are found.
Councillor Ketchabaw questioned whether a condition could be placed on
the rezoning.
Page 6 of 19
Minutes of the regular meeting of council held August 13, 20...Page 10 of 151
Council Minutes August 13,2009
The Administrator advised that it could not, but the concerns could be
addressed at the building permit stage.
Councillor Ketchabaw asked whether the trailer could be removed if it
does not meet the requirements.
Council discussed requiring Council approval for the issuance of this
building pennit. The Administrator responded that Council cannot direct
the CBO in the issuance of permits, however, he can report back to
Council on activities.
6" Adiournment
2009-400
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Public Meeting be adjourned at 8:15 p.m."
CARRIED UNANIMOUSLY
7. Disposition of ltem
(a) Disposition of Item
2009-401
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT Staff Report D2009-34 regarding the Dyck rezoning be
received;
AND THAT the zoning on lands owned by Gerhard and Maria
Dyck, located in Part Lot 109 Concession 7 NTR be changed from
Agriculture (41) to Agriculture- Temporary 2 ( l'T2) in Bayham
T.onngBylaw A5G2003, as amended, to permit a supplementary
farm dwelling for a period not exceeding three (3) years' ending
August 13,2012;
AND TIIAT ZoningByJaw 2572-2009 be presented to Council for
enactment.tt
CARRIED
7. ROADS. AGRICULTURE & DRAINAGE
PageT of19
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Council Minutes August 13,2009
(a) Corespondence and Notice of Drainage Works dated July 7,2009 from Norfolk
County regarding "Winter Drain".
File'FOQ
2009-402
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Notice of Drainage Works from Norfolk County regarding
I'Winter Drain" be received;
AND THAT CliffEvanitski be appointed to the joint Court of Revision
tentatively scheduled for Wednesday, September 16, 2009 at 9:30 a.m."
CARRIED UNANIMOUSLY
(b) StaffReport PW2009-16 regarding Multi Use Tractor.
File: Fl8
2009-403
Moved by Councillor rü Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport PW2009-16 regarding Multi Use Tractor be received;
AND THAT Council authorize the acquisition of the Multi Use Tractor
from Joe Johnson Equipment Inc., of Ontario in accordance with the tender
submitted June 19, 2009 and clarified August 4,2009 at an amended price
of $88,350 plus taxes.'f
CARRIED UNANIMOUSLY
8. PROPERTY. BTIILDING & PROTECTTVE SERVICES
(a) Building permit report for month ending July 31, 2009.
File: PlO
2009-404
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT Building Permit Report for month ending July 31,2009 be received
for information."
CARRIED UNANIMOUSLY
Page 8 of 19
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Council Minutes August 13,2009
(b) StaffMemorandum regarding parking Issues - MNR Parking Lot and Addison
street.
File: POl
2009-405
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffMemorandum regading Parking Issues - MNR Parking Lot
and Addison Street be received.rr
CARRIED UNANIMOUSLY
(c) StaffReport P2009-022 regarding Appointment of By-law Enforcement
Offrcers. (defened from July 16,2009)
File: P01
2009-406
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT StaffReport P2009-022 regarding Appointment of by-Law
Enforcement Oflicers be received;
AND THAT By-Law 2007-059 as amended be repealed.fr
CARRIED UNANIMOUSLY
(d) Request from Councillor Taylor regarding "Demonstration of Boat based rescue
service".
Council members discussed issues regarding liability and open meeting
requirements for a demonstration, and defening until the Master Fire Plan is
drafted. Councillor Taylor noted the possibilþ of ananging for taping of the
demonstration for presentation at a Council meeting. It was suggested the supplier
would be asked to discuss with staff.
2009-407
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Request for I)emonstration of Boat based rescue service be
Page 9 of 19
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Council Minutes August 13,2009
received.tt
I- A PPTFD T TNANIMôT TST l/
(e) Email correspondence dated July 17,2009 from Valerie Donnell regarding "Beach
washtooms."
File: Cl3
2009-408
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
TTTHAT correspondence dated July 17,2009 from Valerie Donnell
regarding "Beach Washrooms" be received."
CARRIED UNANIMOUSLY
(Ð Elgin Group Police Services Board minutes of meeting held June l7 , 2009 .
File: C06
2009-409
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Elgin Group Police Services Board minutes of meeting held
June 17,2009 be received;
AND THAT Council approves the 2009 Police Services Board Budget, the
Business Plan and the 2008 Year End Report."
CARRIED UNANIMOUSLY
(g) StaffReport PW2009-12 regarding Straffordville Library Roof Repairs.
File:420
G LeMay advised that the Library roof is now leaking and that there is a 50 year
warranty on the steel roof.
2009-410
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport PW2009-12 regarding Straffordville Library Roof
Repairs be received;
Page 10 of 19
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Council Minutes August 13,2009
AND THAT Staffbe authorized to proceed with Straffordville Library roof
rcpairsas4uoted by MarklehrConst¡uctiouJor rcplacement r¡nthsteel
roofing.'r
CARRIED UNANIMOUSLY
(h) StaffReport C2009-015 regarding Edison Building Committee Requests.
File:A,01
2009-4tt
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT StaffReport C2009-015 regarding Edison Building Committee
Requests be received;
AND THAT Council approves the request from the Edison Museum
Building Committee to circulate an RFP to contract with a professional
fundraiser to undertake fundraising initiatives for the new facility building
project;
AND THAT Council approves the request for the Building Committee to
utilize the Municipal vendors' list to assist in fundraising efforts for the new
Edison Museum facility. "
CARRIED UNANIMOUSLY
2009-412
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Council approves the request from the Edison Museum Building
Committee to accept the quote from Breathe Architects, in the amount of
$5,000, excluding engineering, to develop preliminary design and outline
speculations using the functions, spaces and sizes as depicted on the
concept plan contained in the Edison Museum of Vienna new facility
Feasibility Study completed Ín April2008 by Vilnis Design;
THAT the preliminary design drawings have a Yo" scale for later
development of detailed design and preliminary contract drawings, being
Page 11 of19
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Council Minutes August 13,2009
more specifically as follows:
tr North/South Section (short one) showing the floor to
floor- ceiling- window heights,
o Four Elevations,
tr One Exterior Perspective same view as before but
showing more detail,
o Two Interior PersPectives,
o Outline Specifications;
AND THAT the 2008 unexpended amount o1$2,462 remaining from the
Culture Plan grant be apptied to the cost, with the balance to be drawn from
the Edison Museum Building Reserve Fund."
CARRIED UNANIMOUSLY
9. FINAI\CE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #6837 to Cheque #6953 inclusive, except Cheques
#6923 aú#6874 totaling $406,353.82 and Payroll Disbursements for the period
ending July 12 and July 26,2009 totaling $62,323.30 and$6I,999.27.
2009-413
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque #6837 to Cheque #6953 inclusive,
except Cheques #6923 nd#6874 totating $406¡53.82 and Payroll
Disbursements for the period ending July 12 and July 26,2009 totaling
$62323.30 and $61,999.27 respectively be approved.rf
CARRIED UNANIMOUSLY
(b) Staff Report F2009-36 regarding Infrastructure Stimulus Fund - Not For Profit
Projects (Eden Community Group).
File:F11
2009-4r4
Moved by Councillor W Casier
Page 12 of 19
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Council Minutes August 13,2009
Seconded by Councillor M Taylor
"TIIAT StaffReport F2009-36 regarding Infrastructure Stimulus Fund -
Not - For Profit Projects be received;
AND THAT Council acknowledge and support application by the Eden and
Ärea Community Centre for repairs to the Eden Community Centre
building as has been outlined in previous staff reports under the
Infrastructure Stimulus Fund - Not - For - Profit Intake.
CARRIED UNANIMOUSLY
(c) Request for use of Municipal sign regarding "Calton Hall Pork BBQ".
File: Cl3
2009-4t5
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
|'THAT the request for use of the Municipal sign regarding Calton Hall
Pork BBQ be received;
AND TIIAT Council grants permission to use the sign as requested,
subject to Municipal needs."
CARRIED UNANIMOUSLY
(d) Staff Memorandum regarding Report C2009-14 - Cemetery Markers Glen Erie
Line.
File: S09
2009-416
Moved by Councillor M Taylor
Seconded by Councillor W Casier
'iTHÁ.T Staff Memorandum regarding Report C2009-14 - Cemetery
Markers Glen Erie Line be received;
AND THAT staff be authorized to make arrangements with the County of
Elgin for removal in concert with County works in Spring 2010f'
CARRIED UNANIMOUSLY
Page 13 of 19
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Council Minutes
(e) Staff Report C2009-016 regarding Maniage Offrciant.
August L3,2009
File: Cl3
2009.41i
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT StaffReport C2009-016 regarding Marriage Ofliciant be received;
AND THAT Staff be directed to meet with Marion Rogers to discuss
proposed details for the conduct of civil marriage solemnization."
CARRIED UNANIMOUSLY
(Ð StaffMemorandum regarding Volunteer Recognition Night 2009.
File: M02
2009-418
Moved by Councillor M Taylor
Seconded by Councillor W Casier
ilTHAT Staff Memorandum C2009-07 regarding Volunteer Recognition
Night 2009 be received;
AND THAT Council confirm the 2009 Volunteer Recognition Night be held
November 26,2009 at 7:00 p.m. at the Vienna Community Centre."
CARRIED UNANIMOUSLY
(g) Request from S.A.N.Y.A. (Spay And Neuter Your Animals) to use Municipal sigu.
File: C13
2009-419
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the correspondence from Marion Paterson requesting use of the
Municipal sign be received;
AND TIIAT Council grants permission to use the sign as requested,
subject to Municipal needs."
CARRIED UNANIMOUSLY
Page 14 ofI9
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Council Minutes August 13,2009
(h) Request from Museum Board for Council to consider enhancing the existing
tourism signs to darken the word "discover" so that it more visible. (Defened from
July 16,2009)
2009-420
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT Council approve the request to enhance the existing tourism
signage to darken the work "I)iscover" as submitted by the Museums
Bayham Board."
CARRIED UNANIMOUSLY
2009-42r
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 12 of Procedural ByJaw 2002-93,
Council shall deal with business until 11 p.m. at its meeting of August 13,
2009."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Bayham Water Distribution System Quarteù Report for the period ending June
30,2009 and Call Outs.
File: E08
2009-422
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
'iTHA.T the Bayham Water Distribution System Quarterþ Report for the
period ending June 30, 2009 and Call Outs be received for information.
CARRIED UNANIMOUSLY
(b) Bayham Small Municipal Non-Residential Wells Quarterþ Report for the period
ending June 30, 2009.
File: E08
2009-423
Page 15 of19
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Council Minutes August 13,2009
Moved by Councillor W Casier
Seconded by Councillor M Taylor
i *TIIAT the Bayham Small MuniıþãITlıñlResiilınffát\tells QuartGily-
Report for the period ending June 30, 2009 be received for information."
CARRIED I.]NANIMOUSLY
(c) Port Burwell lvVastewater Treatment Plant Quarterþ Report ending June 30, 2009
and Call Outs.
File: 805
2009-424
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Port Burwell Wastwater Treatment Plant Quarterly Report
ending June 30, 2009 and Call Outs be received for information."
CARRIED UNANIMOUSLY
(d) StaffReport H2009-08 regarding Temporary Operator - Water Infrastucture
Renewal Project.
File: E08
2009-425
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport 112009-08 regarding Temporary Operator - Water
Infrastructure Renewal Project be received;
THAT the Letter of Understanding with CUPE Local35.4 as attached to
Report H2009-08 be approved;
AND THAT Staffbe authorized to proceed wÍth retaining a Temporary
Water / Wastewater Operator for the duration of the Water Infrastructure
Renewal Project.fr
CARRIED UNANIMOUSLY
(e) Conespondence dated July 15, 2009 from Stantec Consulting Ltd. regarding
"Schedule B Class EA - Shore Protection at the Elgin Area Water Treatment Plant,
Page 16 of 19
Minutes of the regular meeting of council held August 13, 20...Page 20 of 151
Council Minutes August 13,2009
Port Stanley".
File:808
- - --2009-126
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Correspondence dated July 15,2009 from Stantec Consulting Ltd.
regarding Schedule B Class EA - Shore Protection at the Elgin Area Water
Treatment PlanÇ Port Stanley be received for information.fr
CARRIED I.INANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-427
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
tt1'¡l[f the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 11:00 p.m. to discuss:
o personal matters about an identifiable individual, including municipal or
local board employees;
o a proposed or pending acquisition or disposition of land by the
municipality or local board."
CARRIED UNANIMOUSLY
O) Closed session minutes of the regular meeting of council held July 16,2009.
(c) Confidential Memorandum regarding potential acquisition or disposition of land.
(d) Confidential Memorandum and Draft By-Law regarding personal matter.
(e) Out of Camera.
2009-428
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the frln Camera"
PageIT of19
Minutes of the regular meeting of council held August 13, 20...Page 21 of 151
Council Minutes August 13,2009
session atllz20 p.m."
CARRIED UNANIMOUSLY
2009-429
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THA,T By-Law 2009-100, being a By-Law to authorize the execution of an
agreement between the Municipality of Bayham and Ramona Peidl for
management back-up services for the Vienna and Bayham Community
Centres be added to the agenda and presented to Council for enactment.fr
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2572-2009 A By-Law to turther amend By-Law 2456-2003 (Ðck)
(b) By-Law 2573-2009 A By-Law to turther amend By-Law 2456-2003
(Guenther)
(c) By-Law 2009-089 A By-Law to further amend By-Law 2007-059 (By-Law
Enforcement Officers) No Action
(d) By-Law 2009-095 A By-Law to authorize the bonowing of money by way of
temporary advances to meet expenditures (Water Infrastructure Renewal Project)
(e) By-Law 2009-097 A By-Law to authorize the execution of an agreement
(Omega Contractors)
(Ð By-Law 2009-100 A By-Law to authorize the execution of an agreement for
back up management services (Peidl)
2009-430
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
I' THAT By-Laws 257 2-2009, 257 3 -2009, 2009-095, 2009 -097 and 2009-1 00
be read a firsÇ second and third time and linally passed."
CARRIED UNANIMOUSLY
(g) By-Law 2009-098 A By-law to confinn all actions of Council
2009-431
Page 18 of 19
Minutes of the regular meeting of council held August 13, 20...Page 22 of 151
Council Minutes August 13,2009
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"That confirming ByJaw 2009-098 be read a firsÇ second and third time
and finally passed."
CARRIED I.]NANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-432
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council Meeting be adjourned atllz2l p.m.."
CARRIED UNANIMOUSLY
MAYOR
Page 19 of 19
Minutes of the regular meeting of council held August 13, 20...Page 23 of 151
Page 24 of 151
â Township of Madawaska ValleyÞ. 85 Bay Street, PO Box 1000
Barry's Bay, ON KOJ 180
P:613-756-2747 x2l2
F: 613-756-0553
coru fu ilasu, *ny þr n ufánu E: ahudder@.madawaskavalley.on.ca
Moved By: Borurie Mask
Seconded by: Phil Conway
#20-0804-09
Date: August 4ft. 2009
WHEREAS Home Care Service ¡s an essential serv¡ce in rural Ontario in assisting in the
well-being of seniors and individuals with physical and mental disabilities;
AND WHEREAS Roy Romanow, Head of the Royal Commission of the Future of Health
Care in Canada in 2002 dubbed Home Care Services "fñe nexf essentíal sewice";
AND WHEREAS Home Care Service responds to the needs of the patients and assists
children, parents, spouses and siblings and the broader community by supporting quality
of life and ensuring quality health care so that citizens can continue to participate in and
contribute to the economic and social life of their community;
AND WHEREAS the Personal Support Workers that provide the home care service
create a climate that promotes the optimal physical, social and emotionalwell being of
their clients;
AND WHEREAS the need for Home Care Service in Renfrew County is so great that the
Personal Support Workers that provide this essential service are overburdened with the
amount of clients that they are only able to provide 2 hour visits to their clients;
AND WHEREAS Home Care Service clients require a minimum of 4 hours of attention
per visit;
NOW THEREFORE BE lT RESOLVED THAT the Council of the Corporation of the
Township of Madawaska Valley is seeking support from all municipalities and request
that they forward a resolution of support to their local MP, Premier Dalton McGuinty, the
Ministry of Health and Long-Term Care, and the County of Renfrew to ensure an
increase in funding for additional Personal Support Workers to be hired to relieve the
stresses related to a shortage of staff;
AND FURTHER THAT Personal Support Workers providing Home Care Service be
required to provide a minimum of 4 hours of service per client visit which, not only
benefits the client, but also allows the primary caregivers the opportunity to maintain a
level of normalcy in their daily lives.
CARRIED.
DISCIAIMER
This material t's provided under contract as a paid seruice by the orþínatíng organization and does not
necessarily reflect the view or positions of the Association of Municþalities of Ontario (AMO), its subsidiary
companies, officers, directors or agents.
Copy of resolution passed August 4, 2009 from Township of Ma...Page 25 of 151
Page 26 of 151
GET GROWING
COMMUNITY GARDENS FOR 2O1O
A workshop for community leaders in Ontario interested in learning about
starting and strengthening community gardens in their municipalities
October 6, 2009
10:00 am to 3:00 pm
(Registration at 9:30 am)
White Oaks United Church
1901 Jalna Blvd., London
$20.00 per ParticiPant
Topics:. Getting started with community gardens (land, funds, resources,
publicity, etc). Policy and procedures. Continued support for gardeners
Organized by:
/vtt
[,llODtISEX-LONDONHEALTHUNIT
Þontar¡o HRAC
HungerReliefAction[oalition LOndOnCANADA
Registration Form - Get Growing Workshop Oct 6/09
Name:
Organizatlon:
Addrcss:
Daytlme Tclephonci
Payment: C¡sh or Cheque (Make cheque payable to Middlesex London Health Unit)
Payment Deadllne: Scptember 28th
Mailthis form and payment to:Middlesex-London Health Unit
Attention: Janice Zielinski (519-663-5317 x2596)
50 King Street
London, ON N6A 5L7
Notice of workshop for community leaders in Ontario interest...Page 27 of 151
Page 28 of 151
200 Universig Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 9716191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/060
To the attention of the Clerk and Council FoR MoRE lNFoRMArloN coNrACr:
Aususr 12,2OOs liîåi3i,,iå.ui'
AMo.senior Poricv Advisor
AMO Welcomes Court Decision
on Bank Tower Assessment
lssue: On August11,200$ the Divisional Court released its unanimous dec¡sion regarding
the Toronto Bank Towers. The Court found that the Assessment Review Board's
interpretation of "current value" and "fee simple if unencumbered" is wrong in law.
Background:
The Court's decision upholds the Municipal Property Assessment Corporation's (MPAC)
longstanding practice of including a tenant's leasehold improvements in determining office tower
property values. Given the province wide implications of this decision, the municipalities of
Atikokan, Brant, Ear Falls, Goderich, Lambton, Lincoln, Ottawa, Quinte West, Red Lake, Sarnia,
South Bruce Peninsula, and Windsor were intervenors in the case.
ln 2008, MPAC and the City of Toronto sought leave to appeal the interim decision of the
Assessment Review Board on the City of Toronto Bank Tower ruling. On November 14,2008,
the Divisionat Court granted leave to appeal the decision of the Assessment Review Board. ln
response to an appeal by the bank tower owners, yesterday's second Divisional Court decision.
The Court found the Board's determination that required buildings to be assessed as vacant,
undermines the purpose of assessment. ln reaching this conclusion, the Court states that, "fo
value fhese Bank Towers on the basrs that they are vacant, when all (parties) agree that that is
an entirely hypothetical scenario, is to significantly underualue them compared to other real
property... ". The Court concluded that the Board's, "ínterpretation does not promote the
legislative purpose".
lf the Board's decision had been upheld, it would have significant implications for municipal
assessment bases across the province. After the first Board decision, AMO wrote to the
Minister of Finance urging that the government clarify assessment practices. Although a positive
development at this time, a further appeal of this decision by those representing the bank towers
is possible within the next 15 days.
Action: For your information.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
l--tr
H.lJ
1-1 uunic¡par¡îl:îîã'li:.iJ ^llo
Correspondence dated August 12 and 14, 2009 from Association...Page 29 of 151
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/061
To the attention of the Clerk and Council
August 14,2009
FOR MORE INFORMATION GONTACT:
Milena Avramovic, AMO Senior Policy Advisor
(416) 971-9e56 ext342
l--tr
tIJJ
{
Waste Electronics and Electrical Equipment (WEEE)
lssue:
Minister Gerretson approves Phase 2 of the Waste Electronics and Electrical Equipment
Plan (WEEE)
Background:
The first phase of the WEEE program was approved in July of 2008 and came into effect on
April 1 , 2009. The second phase which was just approved is to take effect on April 1,2010.
The program, with an estimated cost of $74 million in the first year of operation, is fully paid
for by Producers (manufacturers, brand owners and first importers) of electronics introduced
into the Ontario marketplace. This is a shift of costs of managing waste from municipal
taxpayers onto those who are responsible for the design and introduction of products into
the marketplace.
Phase 2 of the program revises and builds on Phase 1 of the program. Phase 1 captures
computers and peripherals (mice, keyboards), monitors, printers and televisions. Phase 2
expands the program to also capture telephones, copiers, stereos, radios, MP3 players and
other audio-visual equipment.
Both Phases of the program:o Collect, transport and process e-waste according to best practices;
o Promote the program and educate Ontarians on their options to manage e-waste;o Increase the number of convenient options for consumers and businesses to retum their
electronics for reuse and recycling;o Directs used electronics for recycling based primarily on environmental criteria (e.9.,
recycling rate achieved by processors);. Tracks waste electronics from collectíon through transportation and processing to final
destination to ensure accountability; and. Researches and develops better ways to manage difficult materials.
The collection, reuse and recycling targets establíshed by the program will ensure that
strong environmental benefits will be realized. The revised (Phase 1 and Phase 2) program
aims to increase the collection of used electronics for reuse and recycling to over 60% in
year 5.
uun¡c¡par¡îl:î?äii:."i aHo'l-2
Correspondence dated August 12 and 14, 2009 from Association...Page 30 of 151
There are now over 300 new drop-off options up from the 167 locations prior to the
start of the first phase of the program. The revised program sets a goal of more than
750 drop-off locations and collection events by the end of year five.
Drop-off locations include municipally-run centres, Salvation Army stores and retail
outlets such as Best Buy and Staples Canada. Since the program began, special
collection events, other than municipal events, have been held by Sears Canada,
Habitat for Humanity, Leon's Fumiture and private companies.
Action:
FYI
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
þ-tr
tJJJ
2-2 M un¡c¡pd¡î::ïJäi",:r"i aHo
Correspondence dated August 12 and 14, 2009 from Association...Page 31 of 151
Page 32 of 151
August 13,2009
Re: Hospital Closure in Fort Erie
Dear Mayor Acre and Council
Further to my letter to you, of June 1,2009, seeking support to help keep our community built
hospital open in Fort Erie, I wish to update you on recent events.
Mayor Doug Martin has been diligent in working towards stopping the Douglas Memorial
closing, scheduled for Sept. 27th, andhas been successful in getting us a two year extension,
with a reassessment at the end of those 2 yearc. The Emergency Department is still scheduled to
be downgraded to an Urgent Care Centre, and our Town Council passed a motion to support the
moratorium called for by the OMA, and will bring it to the NHS and the LHIN. The Emergency
Dept., however, is still being downgraded on Sept. 27th, so we have to continue our fight to keep
it open, and operating as an Emergency Room, for the safety of the people of Fort Erie.
In so far as the hospital is concerned we were only given 6 (24 to 48hr holding beds) in the
Emergency Department, and the rest of the existing hospital beds are to be used for ch¡onic and
Alternate Level of Care patients. This is a far cry from a vital active community hospital, but a
shade higher than being closed, and turned into a Nursing Home, Port Colborne Hospital was
closed on July 6th,2009 and downgraded to Urgent Care and they have already had their first
likely death, linked to having to be taken a distance to the Emergency Room in Welland. (He
lived 4 blocks from the Port Colborne Hospital)
The Yellow Shirt group, made up of concerned citizens, is continuing to be very active and will
continue to do so. We are growing in numbers and are not only fighting for our community, but
for communities across Canada who are being threatened and are losing their rights, as
Canadians, to having equal available Health Care. I have attached the postcard we are sending
out to all MPs and MPPs. The picture is from our Rally on July 15,2009.
We are currently assembling the responses we received from the various municipalities. If you
have already responded, please accept both the appreciation of Mayor Martin and myself. If not,
would you kindly advise me by email of the action taken by your Council in this matter. I will
personally compile the information and give it to Mayor Martin for his files.
We live in a great country where communities will stand shoulder to shoulder to show a united
front and help one another.
Respectfully yours
Joy Russell
3800 Dominion Rd.
Ridgewa¡ ON LOS 1N0
jbartonÍ2@cogeco.ca
Correspondence dated August 13, 2009 from Joy Russell regard...Page 33 of 151
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Correspondence dated August 13, 2009 from Joy Russell regard...Page 34 of 151
Legal, & Legislative Services
The Honourable Dalton McGuintY
Premier of Ontario
Legislative Building, Room 281
Queen's Park
Toronto, ON M7A 1.{1
Honourable a¡rd Dea¡ Sirs:
August 11,2009
FAX : 4 1 6-325 -37 45 | 4t6-325-7 57 8
416'326-t57L or 416-325-157L or 4L6'494-9937
The Honourable David CaPlan
Minister of Health and Long lerm Care
Hepburn Block, lott' floor
80 Grosvenor Street
Toronto, ON M7A 2C4
Re: Support of Moratorium Call by Ontarío Medical Åssociation to HaIt Major Health
Care Restructuring Decisions
The Municipal Council of t1.e Town of Fort Erie at its meeting of August 10, 2009, passed the
following resolution regarding the above matter:
wHEREAS in April 200g, Health Minister David caplan announced fhe establishment of the Rur¿l and Northern Health
Care panel and his commitment "to
"xarninìng
ttrãt" issu"" and providing a Provincial Framework to support rural
communities," and
NorthernHealthCarePanelwillcollateandreviewthecurrent
erecommendalionsto¡dentifyuniqueneeds;itwillco.ordinate
vestmenls; and it will examine the existing programs and services
WHEREAS |.l:;
Province ca and
unique heal
retaining qu
wHEREAS the ontario Medical Association recently called upon the Provincial Government to place a molalorium. on
major health care restructuring decisíons until the Rúral and Northern Health care Panel reports its findings and makes
recommendations, and
WHEREAS it is deemed expedienl to support the Ontario Medical Assocíation in its moratorium efforts:
of Fort Erie that it hereby petitions the Province
edical Association to stop all major health care
reports its flndings and recommendations, and
ut a hold on major restructuring of heallh ære
services, and further
THAT the Minister of Health t of the Emergency Department at
Douglas Memorial Hospifal to 09 and reverse the action taken at
Port Colborne Generat Hospit pment of the expected action plan'
and further
...t2
Our Focus: Your Future
Mailing Address:
Office Hours: 8:30 a.m. to 5:00 p,m,
The Corporation of the Town of Fort Erie
Municipal Centre, 1 Municipal Centre Drive
Fort Erie, Ontario, Canada L2A2S6
Tel: (905) 871-ló00 Fax; (905) 871-4022 Web-Site: wwu¡.forteri e.on.ca
Correspondence dated August 13, 2009 from Joy Russell regard...Page 35 of 151
The Honourable Dalton McGuintY
The Honouable David Caplan Page two
THATthe Region of Niagara, Area Municipalities and the Town's health care partners be requested to supportthis action,
and further
THAT the appropriate persons be so notified accordíngly'
you a¡e both intimately familia¡ with the Niagara Health System Hospital Improvement Plan and
its impact on the Ooullas Memorial HospitJand ttre Port Colborne General Hospital' You will
note in the above resolution
the Emergency Department
for September 27, 2OO9 and
the outcome öf the Panel's report a¡¡d development of the expected action plan'
Enclosed for your information please frnd a copy of a letter sent to tJre Region of Niagara and
Area Munícipalities. A similar letter will be sent to all rural and northern municþalities in the
Province of Onta¡io seeking support of Council's resolution.
V/e wish to remind you of the action taken when a resolution was passed by the Municipal
Council of the Town of Fort Erie on May 11, 2OOg requesting the Government to impose a
moratorium upon each LHIN to prevent any furhter reductions in health cale serr¡ices in rural
and northern communities. A côpy of our letter is enclosed for your easy reference.
e attention and action to these critical matters will be greatly appreciated'
Town Clerk
CJK:dlk
Encl.
c.c. Dr. Suzsnne Strasberg, OMA' President Fa,* 416-340-2864
Kim Craitor, MPP Fax: 416-325-0818
lim Hudak, MPP and PC l-eader Candidate Fax 416-325-0998
Peter Kormos, MPP Fa* 905-732-9782
Dr. David Henry, o/b Fort E¡ie Doctors Fax: 905-871-1221
Dr. Ray Dawes Via ernail: raydawe@awes.ca
John T. Teal, co-chair, Mayor's Task Fqrce NHS lmprovement Plan Fax: 905-871-9151
Wayne H. Redekop, Co-Chãir, Mayor's Task Force NHS Improvement Plan Fa* 905-894-5356
Betty-Lou Souter, Chair, NHS Fax 905-323-3800
Jua¡rita Gledhill, Chai¡, LHIN Fax 905-945-1992
Sue Salzer Via email : jsaÞer1@cogeco'ca
Joy Russell, Via email iþia¡þÉZ&sCççs.G-â
H. Sclrlange, ChÍef Administrâtive Oflicer
R. rililson, GM, CGDC
Mayor Valnce Bada'À'ay, Cíty of Port Colborne Fax:834'5746
Ja¡ret Beckett, Clerk, City ofPort Colborne Fax: 834-574ó
Pat Scholreld Via email: scholfreldpa@vahoo.com
Rick Va¡rSickle, City Editor, SL CÂttlarìnes Standa¡d Fa,x: 905-684-6032
Joe Wallace, City Editor, Niagara Falls Rwiew Fax; 905-356:0785
Joe Barkovich, City Editor, We[and Tlibune Far¡: 905-732-3660
Chrís Dube,'Itre Times, Fa:s: 905-871-5243
Correspondence dated August 13, 2009 from Joy Russell regard...Page 36 of 151
To:
Re:
Legal &, Le gislative S ervice s
August LL,2OO9
Sent via email
Clerk of Regional Municipality of Niagara a¡rd Area Municipal Clerks
Support of Moratorium Call by OntarÍo MedÍcal Assocfatíon to Halt Major Health
Care Restnrcturing Decisions
The Municipal Council of the Town of Fort Erie at its meeting of August LO, 2OO9, passed the
following resolution regarding the above matter:
WHEREAS in April 2009, Health Minister David Caplan announced the establishment of the Rural and Northern Health
Care Panel and his comrnitment "to examining these issues and provÍding a Provincial Framework to support rural
communities,* and
WHEREAS as part of the first stage, the Rurat and Northem Health Care Panel will collate and review the current
activities underway across the Province; it will provide recommendations to identiff unique needs; Ít wíll oo-ordinate
metrics and targets to be achieved through strategic investments; and it will examíne the existÍng programs and services
targeled to northern and rural Ontario, and
WHEREAS in Juty 2009 the members appoínted to the Panel were announced and they will recommend steps the
Province can take to improve access to heelth care in rural and northem commun¡t¡es including identif,ing rural Ontario's
unique health care challenges, such as increased travef time required to access health care facilities, recruiting and
retaining qualified health care professionals, and providing timely emergency services to remote locations, and
WHEREAS the Ontario Medical Association recently called upon the Provincial Govemment to place a moratorium on
major health care restrucluring decisions until the Rural and Northern Health Care Panel reports its findings and makes
recommendations, and
WHEREAS it is deemed expedient to support the Ontario Medical Association in its moratorium efforts:
NOWTHEREFORE be ít resolved by the Municipal Council of theTown of Fort Erie that it hereby petitions the Province
of Ontario to act accordíng to the call for a moralorium by the Ontario Medical Association to stop all major health care
restructuring decisions until the Rural and Northern Health Care Panel reports its findíngs and recommendations, and
order the LHIN's and hospitals ín rural and northern communities to put a hold on major restructuring of health care
services, and further
THAT the Minister of Health take special notice and immediately halt the conversion of the Emergency Depertment at
Douglas Memorial Hospital to an Urgenl Care Centre scheduled for September 27, 2009 and reverse the action taken et
Port Colborne General Hospital pending the outcome of the Panel's report and development of the expected actíon plan,
and furlher
...t2
Our Focus: Your Future
Mailing Address:
Office Hours: 8:30 a.m. to 5:00 p.m.
The CorporatÍon of the Town of Fort Erie
Municipal Cent¡e, 1 Municipal Centre Drive
Fort Erie, Onta¡ío, Canada LZA236
Tel: (905) 87I-1600 Fax: (905) 8714022 Web-Si te: wrvw. forte¡ie.on.ca
Correspondence dated August 13, 2009 from Joy Russell regard...Page 37 of 151
clerks of Regional Municpality of Niagara and A¡ea Municipalities Page two
THAT the Region ol Niagara, Area Municipalities and the Town's heafth care partners be requested to supportlhis action'
and further
THAT the appropriate persons be so notified accordingly.
This issue continues to grow a¡rd become more critical for rural a¡rd nortfrern municipalitie-s afrd
its subsequent impact ın urba¡r centre hospitals. Patients a¡rd health care professionals are
deeply affected by-recent health ca¡e restrulcturing decisíons and all of the implications that
continue to surface,
your support is important to our collective efforts to ensure quality and timely health care in
Niagara.
Kindly provide notice of tbe action taken by your Council directly to the Premier and Minister of
Health, the Ontario Medical Association and tl.e undersigned.
Town Clerk
CJK:dlk
c.c. Ttre flonourable Dalton McGuinty, Premier of Onta¡io Fâc 416-325-37451 4L6-325-7578 l4I6'326'L571
The Honourable David Caplan, Minister of Health and Long Term Ce¡e Fa¡c 416-325'157I or 4L6-494'9937
Dr. Suzanne Strasberg, OMA. President Fax:4L6'34Q-2864
Peter Partington, Regional ChairFax 685-62+3
Mayors of Area Municipalities
IGm Craitor, MPP Fa¡<: 416-325-08f 8
Tiú Hudak, llPP a¡rd PC Leader Ca¡rdidate Fax 416-325-0998
Peter Kormos, MPP Fax 905-732-9782
Dr. David Henry, o/b Fo¡t Erie Doctors Farc 905'871-1221
Dr. Ray Dawes Via email: raydawe@dawes.ca
John T. Teal, Co-Chai¡, Mayôr's Task Force NHS Improvement Pla¡r Fa:r: 905-871-9151
\Ãrayne H. Redekop, Co-Ctráir, Mayor's Task Fo¡ce NHS Improvement Ptan Fa;<: 905'894-5356
Betty-Lou Souter, Chair, NHS Fa;c 905'323-3800
Jua¡rita Gledhill, Chair, LHIN F¿x: 905-945-1992
Sue Salzer Via email : jsaÞerl@cogeco.ca
Joy Russell, Via email: j@!9n,!26ìcoeeco,94
Pat Schofield Via email: scholfieldoafâvahoo-com
H. Schlange, Chief Administrative O6cer
R. \Ãrilson, GM, CGDC
RickVanSickle, City Editor, St. Catharines Standârd Fax 905-68a-6032
Joe Wallace, City Editor, Niagara Falls Review Fax: 905-356-0785
Joe Barkovich, City Editor, ll/elland Tribune Fa:ç 905-732-3660
Chris Dube, The Times Fax:.9OS-87L-5243
Correspondence dated August 13, 2009 from Joy Russell regard...Page 38 of 151
Office of the Mayor
DOUCL{S G. MARTIN
May 13,2009
Sent by fax: 4t6-326-1571
1'hc Flont¡ur¿rble Davicl Caplan
Minister of Health eurd Long Term Ca¡e
Hepbunr Block, 10Ù' floor
B0 Grosvenor Street
Toronto, ON h47A 2C4
I{onourable ancl Dear Sir;
Re: Rural and Northern Ilealth Care Blue Ribbon Panel
On Wcdnes Ontarians gathered on tJre lawn of Queen's Park to
protest t¡.e eral Government's Health care Policies on their lives
'ancl commu 00 plus were from the Town of Fort Erie where we are
experiencing hrst hand. the result of your heal'h care policies from the closing of our
emergency room to the elimination of ãcute care becls a¡tã temo,'al of day surget'ies'- Mr'
Minister we will soon be in a position rvhere our local physicians will not be a'ble to ad¡nit one
of their patie:lts to our local hospital. How can that be acceptable to you?
As the Mayor of Fort Erie and the inaugural Chair of -the Alliance to Save Onta¡io's Small,- with your refelral in the Legislature on
utside on ttre laqm as "unions a¡rd their
oll:
"Hon Dauíd, caplan: I welenme anaone to Queen's Park' I'Jniotts ctnd tlrcír
supporters haue a partiøtlar perspeclir". I dont share theír percpectiue' We are
oi ln" síd.e of patiþnts i¿ tte Province of Ontorio"
Mr. Minister, the people on the lawn of Queen'
n on unions a¡rd their position or! health carc
that you associate ttre unions health care
e residents who took the iime, some away
health care, or were yotl misinformed
ting? I look forward to your resPonse
on this issue.
your Government a¡urounced the creation of a Rural and Northeln Flealth Ca¡'e Blue Ribl¡on
Panel to provicle recommendations on the unique needs of heajth ca¡e in those comrnunities'
.../2
Mailing ¡\ddrc*s: llru corlnrrtion o[ thc Town of Fort Erie
lvlunicipal Ccnlro. I Munir;ipal Cenuc Drive
Fort Eric' Onlario, Canad¡ L2A 256
office Houn 8:30 ¿t.m- ro 5:00 p.nr. Phonc (905) 8? l- l cìm Fax (905) 8'l l-4û22 Wcl¡-sítc: rvww.lìrrtcrie.on.c¡
Correspondence dated August 13, 2009 from Joy Russell regard...Page 39 of 151
The Honourable Ðavid CaPlart
Minister of Health and long Terrn Care Page tlvo
Panel.
On the heels of your Blue Ribbon Panel a¡.nouncement, the following resolu^tion was passed
Uy ttre Municipai Coun"it of the lown of Fort E¡ e at its meeting of May tl,2AO9:
WHEREAS the Health and Long-Term Cale Minister recenüy announced plans to develop a small Rural
and Nortlrem Flealth Care Blue Ribbãn Panel to look at health care and hospital needs, and
WHEREAS a call for a moratoriurn
imPosed uPon each Local Health
province'wide review process has b
PhYslcians, Canadian Association
Asåoc¡ation and the Society of Rural ns, and
and
WHEREAS the M¡nistels response dated April 23, 2OOg advised he would not interfere in the local HIP
process but the govemment *"ørfa-support tíre Om'bu¿sman's Oflice as needed through llre investigalion,
€nd
WHEREAS ¡t ¡s deemed necessary and expedient for small. rural and norlhem municipalities to call upon
the govemrnent to impose u roratorilï'iín ã"i n rüre. råuctions to health care services in rural and
norlhem communities;
NOW THEREFORE BE lT RESOLVED by
act¡on:
1)
2'
3) The idenlification of how many emergency departments are needed in each comrnunity and in each
LHIN;4l u r¡rì¡ e in local hospitals
5) åfiF"";":ilå"lJ
needs of the local PoPulationi6) The adopfton o¡standarOs iögarding the regional services that need lo be in place to support local
delfuery systerns;
l3
Correspondence dated August 13, 2009 from Joy Russell regard...Page 40 of 151
The Horrourable David CaPlart
Minister of Heatth and Long Term Care Page tluee
ensure accessibility to regional services that are dee¡ned
ystems;
;ò;ùì;g EMS availability in the event of a closure of a
system and furlher research þ l¡ll ín
THAT: the Minister of Health and Long-term care be f qyïted lo ensufe that the compositíon of lhe Blue
Ribbon panet include membeo or rùeÃrri"nä"lo s"u" ontario';small, Rural and Northern Hospitals as well
as a doctor from Niagara Soulh, and further
THAT; A copy of this resolution be sent lo atl small, Rulal and Northem Municipalities in the Province of
Ontario for suPPort, and further
THAT: The ontario ombudsman end Aud¡tor General be so nolified of lhis aclion as well as all olher
ePProPriate Persons.
As you had ProPosed in mY meeting
corrãspondence, you and your ofÏice are
acrosJ the Pr-ovince to find solutions to
communities. Mr. Minister, I see this as a
promise into action using the Rural afrd No
vehicle.
I would. ask that a meeting be scheduled v/ith you at your ofrce with the Mayors' Wa¡dens
a¡rd other elected t"pté"ãoi"ti"es from our Alliaice to discuss this very ímportant issue'
I look forward to your PromPt resPonse'
Mayor
DGM:dlk
c,c. Attachcd - Page four
Douglas G. Ma¡tin
Correspondence dated August 13, 2009 from Joy Russell regard...Page 41 of 151
The Honourable David caplan, Minister of Health and Inng Term care
May 13,2009i", noi"r and Northern Health care Blue Ribbon Panel
Page four
c.c.The I
Jim
And
I(im Craitor, MPP Fax: 416-325-0818
Tim Hudak, MPP Fax: 4L6'325-O998
-546-2095
ail eor.donandmargaretpef,rv(Aciaccegs'com
I iohnnvrema-:(âbellnet' c4
Jerry Brandt, Councillor,'lownship of Arrnor¡r email inf.@a¡mourtowBçhio'ca
Cienn MiIIer, Reeve, tãwnsfrip of Ryerson via email admiq(@¡i¡ers-ontorvnsÞip'ça
O¡"t Sotitfr, Mayor, Municipality oiMag¡teta*un via email maeadmin(abeunet'ca
Ji* e;;",'r¡/aiden, countr of Lambtoá "t "1ît"l
email Favor{Dcitv-quintewest' on' ca
5-871-t22L
Medical Association Via email:
ravdawestâdawgq,ca
John T. Teal, co-chair, Mayor's Task Force NHS Impmvement PIan via email:
iohntteel@bellnet.ca
@-Chair, Mayor's Task Force NHS Improvement Plan via email:
rvhrf@bellnet.ca
Betü/-IÐu Souter, Chaír, NHS Far 905€?:q-3800
Jtranita Gledhill, Chair, LHIN Fa:r: 905-945-1992
I(ris Dubc, The Times via email feedito@coeeço'net
Rick vansickle, ci$r Editor, st. catharinesstandard Fax 905-684-6032
Joe watlace, ciÚ - 905-356-0785
Joe Barkovich, Ci 05-732-3660
Small, Rural and Northern Municipalities
Correspondence dated August 13, 2009 from Joy Russell regard...Page 42 of 151
Legal &, Legislative Services
August II,2OO9
Sent via email
To: Clerk of Regional Municipality of Niagara a¡rd Area Municipal Clerks
Re: Support of Moratorium CaIl by OntarÍo Medical Association to Halt Major Heatth
Care Restructuring Decísions
The Municþal Council of the Town of Fort Erie at its meeting of August 70, 2OO9, passed the
following resolution regarding the above matter:
WHEREAS in Aprit 2009, Health Minister David Captan announced the establishment of the Rural and Northern Health
Care Panef and his comm¡tment "to examining these issues and providing a Provlncial Framework to support rural
communities,' and
WHEREAS as part of the first stage, the Rural and Northern Health Care Panel will collate and review lhe current
activilies underway across the Province; it wilf provide recommendations to identiff unique needs; it will co-ordinate
metr¡cs and targets to be achieved through strategíc investments; and it will examíne the existing programs and services
targeted to northern and rural Ontario, and
WHEREAS in July 2009 the members appointed to the Panel were announced and they will recommend steps the
Province can take to improve access to health care in rural and northern communities including identifiing rural Ontarío's
unique health care challenges, such as increased travel time required to access health care facilities, recruitíng and
retaining qualified health care professionals, and providing timely emergency services to remote locations, and
WHEREAS the Ontario Medical Association recently called upon the Provincial Government to place a moratorium on
major health care restructuring decisions until the Rural and Northern Health Care Panel reports its findings and makes
recommendations, and
WHEREAS it is deemed expedient to support the Ontario Medical Association ín its moratorium efforts;
NOWTHEREFORE be it resolved by the Munícípal Council of the Town of Fort Erie that it hereby petitions the Province
of Ontario to act according to the call for a moratorium by the Ontario Medical Assoclation to stop all major health care
restructuring decisions until the Rural and Northern Health Care Panel reports its findings and recommendations, and
orderlhe LHIN's and hospítals in rural and northern communities to puf a hold on major restructuring of health care
services, and further
THAT the Minister of Health take special notice and immediately halt the conversion of the Emergency Department at
Douglas Memorial Hospitalto an Urgent Care Centre scheduled for September 27,2009 and reverselhe action taken at
Port Colborne General Hospital pending the outcome of the Panel's report and development of the expected aclion plan,
and further
"'12
Our Focus: Your Future
Mailing Address:
Office Hours: 8:30 a.m. to 5:00 p.m.
The Corporation of the Town of Fort Erie
Municipal Centre, I Municipal Centre Drive
Fort Erie. Ontario, Canada L2A 256
TeL (905) 871-ló00 Fax: (905) 8'714Ð22 Web-Site: www.forterie,on.ca
Correspondence dated August 13, 2009 from Joy Russell regard...Page 43 of 151
clerks of Regional Municpality of Niagara and Area Municþalities Page two
THATthe Region of Niagara, Area Municipalities and the Town's heatth care partners be requested to supportthis action'
and further
THAT the appropriate persons be so notifìed accordingly'
This issue continues to gtow and become more critica-l for rural and northern municipalities and
its subsequent impact ın urban centre hospitals. Patients and health care professionals a¡e
deeply affäcted byrecent heatth care restru-cturing decisions and all of the implications that
continue to surface.
your support is important to our collective efforts to ensure quality and timely health care in
Niagara.
Kindly provide notice of the action taken by your Council directly to the Premier and Minister of
Heaftir, ttre Ontario Medícal Association and tÌ e undersigned.
Town Clerk
CJK:dlk
c.c. ï)re Honourable Dalton McGuínt¡r, Premier of ontario Fax 416-325-3745/ 416-325-7578 l4l6-326-L57t
The Honourable David Caplan, Mínister of Health and Iong Term Ca¡e Fax: 416-325- f 57 L or 416-494-9937
Dr. Suzanne Strasberg, OMA. hesident F axl. 4 L 6'340 -2864
Peter Partington, Regional Chair Fax: 6a5-6243
Mayors of Area MuniciPalities
Kim Craitor, MPP Fax: 416-325-0818
'Iim Hudak, llPP and PC Leader Candidate Fax 416-325-0998
Peler Kormos, MPP Fax: 905-732'9782
Dr, David Henry, o/b Fort Erie Doctors Fa¡s: 905-871- 1221
Dr. Ray Dawes Viaemail: raydawe@dâwes'ca
John f. Teal, Co-Chai¡, Mayär's Tash Force NHS Improvement Pla¡r Fax: 9o5-871-9151
Mayor's Task Force NHS lmprovement PIan Fax: 905-894-5356
Fæç: 905-323-3800
Fa* 905-945-1992
Sue Salzer Via email : jsalzerl@cogeco.ca
Joy Russell, Via email jbartonSZ@coeeco.ca
Pat Sctrofield Via email: scholfieldpaÍâvahoo.com
H. Schlange, Chief Administrative Offcer
R. \lrilson, GM, CGDC
Rick VanSickle, City Editor, St, Catha¡ines Standard Fax 905-684-6032
Joe rlJallace, City Editor, Niagara Falls Revierv Fax: 905-356-0785
Joe Ba¡kovich, City Bditor, Welland Tribute Fax: 905-732-3660
Chris Dube, The Times Fax: 905-871-5243
Thanking you for
Correspondence dated August 13, 2009 from Joy Russell regard...Page 44 of 151
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING - July 8,2009 Minutes
(as approved at the Board of Directors meetinE held Auqust 5, 2009)
Members in attendance: B. Sloat, R. Sackrider, P. Black, S. Lamb, J. Hunt, L. Bartlett,
P. Ens, R. Geysens, P. Lee.
Staff in attendance: C. Evanitski, J. Robertson, H. Surette, D. Holmes, G. Poelzl,
P. Gagnon, G. Sankar, L. Paulson.
Regrets: L. Chanda
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, July 8th, 2009 in
the LPRCA Hay Creek office Boardroom.
ADDITIONAL AGENDA ITEMS
6 c) Conservation Ontario Marketing (J. Robertson)
10 j) Ecological Services (D. Holmes)
MOTION A- 82 moved by J. Hunt, seconded by P. Black and carried that the LPRCA
Board of Directors add staff reports Conservation Ontario Marketing as Business
Arising, item c; and Ecological Services under New Business, as item j.
DISCLOSURES OF INTEREST
None recorded.
DEPUTATION
The Chair introduced Paul Speck, Vice President of AON Reed Stenhouse Inc., the
insurance carrier for LPRCA's corporate insurance as part of the Conservation Authorities'
group policy. Mr. Speck outlined for the Board the AON accounting team, the program
performance, market conditions, how insurers see Conservation Authorities, and how the
insurance industry manages perception. He outlined the particular challenges faced by
Conservation Authorities with regards to liabilities. Mr. Speck answered questions from
Board members and indicated that an increase in premiums is predicted for 2010. The
Board requested that a claims report be presented to the Board on an annual basis.
MOTION A - 83 moved by P. Lee and seconded by J. Hunt that the LPRCA Board of
Directors receives the deputation by Paul Speck, Vice President of AON Reed Stenhouse
for information.
STAFF AND MEMBER RECOGNITION AWARDS
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority minutes of Board of...Page 45 of 151
The Staff & Member recognition award was presented by Chair, B. Sloat, to R. Geysens.
MINUTES OF PREVIOUS MEETINGS
MOTION A - 84 moved by J. Hunt, seconded by P. Black and carried that the minutes
of the LPRCA Board of Directors regular meeting held June 3'd, 20Og be adopted as
circulated.
BUSINESS ARISING FROM THE MINUTES
MOTION A - 85 moved by J. Hunt, seconded by L. Bartlett and carried that the LPRCA
Board of Directors permits staff to purchase the TOPCON RL-H3C laser level and D5
DISTO for efficient surveying and distance/angle tool to fulfill LPRCA's role in providing
application review services under the Conseruation Authorities Act and Planning Act.
C. Evanitski expanded on his report at the previous meeting regarding the redesign of
the Backus Heritage Gonservation Area Entrance. Discussion followed regarding
options. Staff was directed to approach Norfolk County regarding the possibility of
pursuing an encroachment agreement to allow moving the gatehouse onto Norfolk
County land.
MOTION A - 86 moved by J. Hunt, seconded by L. Bartlett and carried that the LPRCA
Board of Directors receives the General Manager's Report regarding the BHCA
Entrance for information; and that staff be directed to prepare cost estimates of
redesigning the BHCA entranceway/gatehouse on LPRCA property as part of the 2010
Budget process.
Janice Robertson verbally reported on Conservation Ontario's marketing efforts on
behalf of their members, including a timely article in Municipal World on green spaces.
MOTION A - 87 moved by P. Black, seconded by J. Hunt and carried that the LPRCA
Board of Directors receive the staff report re: Conservation Ontario marketing for
information.
REVIEW OF COMMITTEE MINUTES
P. Black updated the Board on the success of the Backus Advisory Board golf tourney.
Over $2,000 was raised. Stark's Golf Course and the sponsors were thanked.
MOTION A - S8 moved by S. Lamb, seconded by J. Hunt and carried that the minutes
from the Backus Advisory Board of May 20th, 2009 be received for information.
CORRESPONDENCE
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority minutes of Board of...Page 46 of 151
D. Holmes discussed item d) the Boglaw Bulletin re: New Reporting Requirements for
Critical lnjuries. Any critical injury on LPRCA property must be reported to the Ministry
of Labour whether the injury is to LPRCA staff or a patron. C. Evanitski stated that the
new reporting requirements will be incorporated into the revised Personnel Policy.
lnformation has been received by Conservation Ontario and a report from them should
be forthcoming.
MOT¡ON A - 89 moved by P. Lee, seconded by J. Hunt and carried that the
correspondence outlined ln the Board of Directors' Agenda of June 8th, 20Og be
received for information.
DEVELOPMENT APPLICATIONS
Mid-month approval: The Planning Department requested approval of four
applications mid-month under section 28 regulations.
MOTION A - 90 moved by P. Ens, seconded by P. Black and carried that the Board of
Directors of the LPRCA approve the following Development Applications;
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06)
NC-39/09 BA-2109NC-40/09 HC-8/09
B. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
The Planning Department is requesting approval for a total of six new applications, one
with conditions. H. Surette reviewed the application with conditions and the changes
required to accommodate section 28 regulations.
MOTION A - 9l moved by R. Geysens, seconded by P. Lee and carried that the Board
of Directors of the LPRCA approve the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shoreline and Watercourses Regulations (R.R.O.
1990 Reg. 178/06).
NC-41/09-1 HC-9/09 NC-46/09
NC-42/09 HC-10/09-1
B. Approve, WITH CONDITIONS, the following development application for
work under Section 28 Regulations, Development, lnterference with
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority minutes of Board of...Page 47 of 151
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06).
NC-45/09-1
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations.
NEW BUSINESS
VIENNA FLOOD MODEL REPORT
H. Surette reported background information on the role of Conservation Authorities in
regard to flood prevention, protection and emergency preparedness and the situation in
Vienna in the past. G. Sankar reported on the Vienna Flood Model developed by
LPRCA staff. Paul Groeneveld, Fire Chief of the Municipality of Bayham was
introduced and reported on how the model has been used in Bayham in 2009. Mr.
Groeneveld is manager of all fire services and emergency management for the
Municipality. He outlined the next steps needed such as ongoing refinement of the
model and model accuracy analysis. He commended LPRCA staff on their work and
the excellent relationship that has been established between the municipality and
LPRCA. The presentation materialwill be made available to Board members and will
be sent to Haldimand and Oxford county councils.
MOTION A-92 moved by P. Lee, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives the Vienna Flood Model Report as information.
CALENDAR REVIEW
J. Robertson added to the Summer Events report that Paul Gagnon has been
participating in the ALUS tour for landowners this week. She reminded Members of the
Canadian Motorcycle Cruisers tour stop at Backus August 1 and 2. The August Board
of Directors meeting will be held at Backus August 5h. Members are asked to arrive at
Backus at 6 pm for a group photo and barbecue before the meeting. Presentation of
the Lee and Betty Brown Scholarships will be held immediately preceding the meeting.
MOTION A - 93 moved by R. Geysens, seconded by P. Lee and carried that the
LPRCA Board of Directors receives July's Calendar Review Report for information.
GENERAL MANAGER'S REPORT
C. Evanitski noted that he and the Chair have been promoting the ALUS program at the
Conservation Ontario board leveland are hopeful that Conservation Ontario will
endorse the program. The GM toured GRCA staff around ALUS sites on July 8th. P
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority minutes of Board of...Page 48 of 151
Black stated that the Long Point World Biosphere has expressed support for the ALUS
program. He was directed to forward a Biosphere letter of support to Conservation
Ontario.
MOTION A - 94 moved by L. Bartlett, seconded by S. Lamb and carried that the
LPRCA Board of Directors receives the General Manager's Report for June 2009 for
information.
2OO9 TREE PLANTING PROGRAM FOLLOW.UP
P. Gagnon reported that more than 170,000 trees have been planted this year, an
increase over 2008. Ontario Power Generation has requested that LPRCA staff
prepare a 3-4 year submission for the OPG program. The Chair stated that LPRCA s
tree planting program is being noticed at the provincial Ministerial level. The Chair
requested LPRCA staff to notify Haldimand County representatives of various program
availabilities so tree planting could be increased in that area.
MOTION A- 95 moved by L. Bartlett, seconded by J. Hunt and carried that the LPRCA
Board of Directors receives the staff report entitled 2009 Spring Tree Planting Program
for information.
PLANNING AND MAPPING - FEE SCHEDULE UPDATE
H. Surette presented an updated fee schedule for Planning and Mapping services. The
updated fee schedule is more comprehensive and detailed and also identifies a new
revenue stream for LPRCA GIS mapping services. Increased fees will be discussed as
part ofthe 2010 budget process.
MOTION A - 96 moved by L. Bartlett and S. Lamb and carried that the LPRCA Board of
Directors approves the updated planning, regulation and mapping fee schedule as
outlined in the staff report of July 8ft, 2009.
WATERSHED CONDITIONS UPDATE
H. Surette reported on watershed rainfall and temperature conditions in May and June.
Stream flows, groundwater levels and Lake Erie levels have been higher than the long
term averages. R. Sackrider reported that he attended an informative two day seminar
for Ontario Low Water Response with H. Surette and C. Jacques.
MOTION A-97 moved by L. Bartleft, seconded by S. Lamb and carried that the
LPRCA Board of Directors receives the verbal Watershed Conditions Update by the
Manager of Watershed Services as presented at the July 8th Board of Directors' meeting
for information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority minutes of Board of...Page 49 of 151
LPRCA STRATEGY SESSION REPORT
C. Evanitski reported that three consultants were contacted in regards to holding the
LPRCA Strategy Session. The Board directed LPRCA staff to organize the strategy
session for September.
MOTION A - 98 moved by S. Lamb, seconded by L. Bartlett and carried that the
LPRCA Board of Directors confirms the hiring of Karen Wianecki of Planning Solutions
lnc. to conduct LPRCA's 2009 Strategy Session for $2,500.00 (taxes inclusive); and that
staff organize the session at the Board's earliest convenience.
ONE FUND INVESTMENT REPORT
G. Poelzl reported that an LPRCA investment policy is in process and that LPRCA
qualifies to be a participant in One Fund pooled investment funds as a local Board. The
Board requested more details of the funds and the rates of returns of the various funds
available before any investment is made.
MOTION A - 99 moved by Sam Lamb, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the staff report regarding the ONE Fund lnvestment
Report; and that the General Manager and Manager, Corporate Services be directed to
incorporate the ONE Fund for lnvestment purposes in LPRCA's lnvestment Policy.
PARK REVENUE UPDATE
LPRCA staff was directed to add year-todate data for 2008 in the next report for
comparison.
MOTION A - 100 moved by S. Lamb, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the staff reported entitled Park Revenue Update for
lnformation.
ECOLOGICAL SERVICES REPORT
D. Holmes presented the report regarding the selection of a provider of the 20Ogl201O
Forest Management Operations/Ecological Services.
MOTION A - 101 moved by L. Bartlett, seconded by S. Lamb and carried that the
LPRCA Board of Directors waives the LPRCA tendering and purchasing policy and
retain the firm of Marshall/Macklin/Monaghan (Bill Draper) to conduct ecological surveys
on selected LPRCA properties as part of ongoing forestry operations.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-6-
Long Point Region Conservation Authority minutes of Board of...Page 50 of 151
MOTION A- 102 moved by R. Sackrider, seconded by S. Lamb and carried that the
LPRCA Board of Directors does now enter into an "ln Camera" session to discuss:
! personal matters about an identifiable individual, including Conservation
Authority employees;! a proposed or pending acquisition or disposition of land by the
Conservation Authority;! litigation or potential litigation, including matters affecting the Conservation
Authority.
MOTION A - 104 moved by J. Hunt, seconded by R. Geysens and carried that the
LPRCA Board of Directors does now adjourn from the "ln Camera" session.
MOTION A - 105 moved by R. Sackrider, seconded by L. Bartlett and carried that the
LPRCA Board of Directors supports staffs original proposal and deny the permit
application by Randy and Terry Norman.
MOTION A - 106 moved by S. Lamb, seconded by R. Sackrider that the LPRCA Board
of Directors ratify the Janssen and Becker acquisitions as per the earlier Board
approved motion.
MOTION A- 107 moved by J. Hunt, seconded by P. Black and carried that the LPRCA
Board of Directors uphold staffs decision to ban Mr. Steve Pender and his family from
all LPRCA properties for a period of five years.
The Chairman adjourned the meeting at 10:20 pm.
The next meeting is scheduled for Wednesday, August 5th, 20Og at 7pm.
Buck Sloat
Chairman
Lynn Paulson
Supervisor, Corporate Services
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-7-
Long Point Region Conservation Authority minutes of Board of...Page 51 of 151
Page 52 of 151
DNINKINC WA;rER*V l\llll\Ilì\¡ VYtlI El\^
SıiiRöÈ'þÈoîËöïöN
ACT FOR CLEAN WATER
LAKE ERIE
SOURCE
PROTECTION
RE6ION
LAKE ERIE SOURCE PROTECTION REGION
WATER SERVICES TECHNICAL GROUP MEETING
The following is a summary of the Lake Erie Source Protection Region Joint Water
Services Technical Group and Planning Directors Group Meeting held on July 23, 2009
at the GRCA Administration Centre, 400 Clyde Road, Cambridge, ON at 1:00 p.m.
Present: Armstrong, Ron - Norfolk County
Banks, Bill- Banks Groundwater Engineering
Belanger, Dave - Guelph Watenrorks
Brunn Shaw, Elaine - Haldimand County
Ches, Carmen - City of Hamilton
Coady, Bridget - Region of Waterloo
Cooke, Sandra - Grand River Conservation Authority
Davidson, Alex -County of Brant
Davy, Nancy - Grand River Conservation Authority
Evans, Marg - County of Oxford
Evans, Steve - Gounty of Middlesex
Glauser, Simon - Grand River Conservation Authority
Hagan, Kelly - City of Brantford
Hodgins, Eric - Region of Waterloo
Jacques, Craig - Long Point Region Conservation Authority
Kongara, Selvi- City of Brantford
Kurli, Sudhakar - Halton Region
Lawson, Samantha - Grand River Conservation Authority
Linwood, Cameron - Grand River Conservation Authority
McMullen, Robyn - City of Waterloo
Metherall, Christina - Grand River Conservation Authority
Minshall, Lonie - Grand River Conservation Authority
Perrin, Lloyd - Municipality of Central Elgin
Pomponi, Mark - County of Brant
Ryan, Tracey - Grand River Gonservation Authority
Shifflett, Stephanie - Grand River Conservation Authority
Spiers, Terry - City of Brantford
Stafford, Lynn - City of St. Thomas
Strynatka, Sonja - Grand River Conservation Authority
VanderBaaron, Geoff - Gounty of Perth
Veale, Barbara - Grand River Conservation Authority
Waite, Holly - County of Oxford
Wilson, Phil- Haldimand County
Wong, Amanda - Grand River Conservation Authority
Wright, Wendy - Lake Erie Region Source Protection Committee
Young, Suzanne - City of Guelph
Zwiers, Gregg - Grand River Conservation Authority
Lake Erie Source Protection Region Water Services Technical ...Page 53 of 151
1.
LESPR - Water Services Technical Group Meeting Page 2
Provincial and Source Protection Committee Update
a) Committee Agenda, Timelines forAssessment Repoft Suömrssion
L. Minshall provided an overview of the timelines for the Lake Erie Region
Source Protection Committee's submission of the Assessment Reports. A first
draft of the Catfish Creek Source Protection Area Assessment Report and the
Kettle Creek Source Protection Area Assessment Report must be presented to
the Source Protection Committee at their November 5, 2009 meeting in order to
remain on schedule to submit the Assessment Reports by the regulated deadline
(May 11,2010).A first draft of the Grand River Source Protection Area
Assessment Report and the Long Point Region Assessment Report must be
submitted to the Source Protection Gommittee for their review at their February
4, 2010 meeting in order to meet the regulated deadline (July 13, 2010).
L. Minshall noted that the timelines are quite stringent.
M. Evans concurred that the timelines are very tight, and inquired what the
implications are if the timelines are not met. L. Minshall responded that if it
appears the timelines cannot be met it will be necessary to request an extension;
however, the Minister does not appear to be receptive to timeline extensions.
Assessment Report
a) Assessment Repoñ Timelines and Deadlines for Delivery of Technical
Reporús
L. Minshall identified that although the Assessment Report timelines provide the
Source Protection Committee with only two opportunities to review the compiled
Assessment Report before approving for posting and public consultation, the
committee will have seen the Assessment Report's contents in smaller pieces
prior to its compilation. The technical reports are being presented at Source
Protection Committee meetings on an ongoing basis as the technical studies are
completed.
L. Minshall outlined the process for technical report submission. She stated that
the municipalities in the Lake Erie Region are taking a much larger role in
undertaking the technical work than in other regions. As studies are completed,
staff are asking that municipalities endorse the submission of the technical
studies before they are presented to the Committee, although endorsement is not
required by the Clean Water Act. Whether the endorsement is made by
municipal staff or by Council will be left to the discretion of each municipality.
b) Checklists for Report Contents and Presentations úo SPC
S. Glauser outlined the process for assessment report compilation and the
checklist for technical report content. The checklist is aligned with the
deliverables listed in the agreements between the CA and municipalities, and the
consultant contracts.
Lake Erie Source Protection Region Water Services Technical ...Page 54 of 151
LESPR - Water Services Technical Group Meeting Page 3
c) Outstanding RequÍrements for Watershed Characterìzation
Technical rule amendments and guidance that are still outstanding from the
Ministry include calculations for the percent managed lands and livestock
density, and percent impervious surfaces within vulnerable areas. Additionally,
the MOE is proposing changes to the riverine (type C) IPZ-1 delineation.
Lake Erie Region Communications Plan Update
Once municipalities endorse the technical work for presentation to the Source
Protection Committee, and the committee directs staff to make the information
available to the public, public information sessions will be scheduled throughout the
region. This will provide the public with the opportunity to review the vulnerable
areas, and possibly self-identify whether they may be a threat. Public information
sessions are expected to take place from September to November.
Municipal representatives are asked to notify the Conservation Authority staff to
indicate to what extent they would like the Conservation Authority staff involved in
organizing and carrying out public information sessions. Representatives of the
Region of Waterloo and the City of Guelph indicated they intend to take the lead for
their public information sessions. For municipalities preferring the Conservation
Authority takes the lead, CA staff will be in contact to discuss involvement, format,
and locations.
Stewardship Program Update
T. Ryan províded an update of the Ontario Drinking Water Stewardship Program.
She identified that the $571,191 allocated to the Lake Erie Region has been
expended on projects ranging from pollution prevention reviews, well improvements,
well decommissioning and septic upgrades.
The next allocation of Early Actions funding for the Lake Erie Region is $965,000 and
will be made available for delivery in the near future. Approximately 50 projects worth
$31 1,000 have already been committed towards this allocation.
T. Ryan noted that the land conservation measures (including purchase or lease of
land by municipalities) are not eligible at this time. Best management practices such
as tree planting and fuel storage is only eligible to the farming community.
The MOE deadline for proposals for Special Projects is September 15, 2009.
M. Evans requested that Stewardship information be made available at the public
information sessions.
Source Protection Plan Discussion Paper
L. Minshall provided an overview of the Source Protection Plan Discussion Paper
and requested feedback on the following questions:
4.
Lake Erie Source Protection Region Water Services Technical ...Page 55 of 151
LESPR - Water Services Technical Group Meeting Page 4
Does the range of policy approaches descrþed in the Discussion Paper allow
the municipalities to adequately address úhe drinking water threats within your
jurisdiction?
Overall, the group agreed that the range of policy approaches is adequate if:
o few limitations are imposed on their use;
. municipalities, conservation authorities and the Committee are able to
exercise flexibility in the application of approaches based on site specific
needs and conditions; and,
. the list of prescribed provincial instruments is inclusive enough to deal with
the range of threats.
Does the process outlined in the Drscussion Paper allow for the local flexibility
requird to collaboratively develop the policies to reduce risk, as described in
the Lake Erie Region Terms of Reference documents?
Overall, the group expressed that the process outlined in the Discussion Paper
currently provides for local flexibility to collaboratively develop policies; however, the
proposal to require the documentation of rationale for each policy decision in the
Plan will take away from the limited time and resources available to evaluate the
range of policy alternatives and may lead to the policies being less defendable.
Members of the groups noted that the paper does not currently propose any
regulation of the early engagement or the policy evaluation processes. Any
prescription of these will divert valuable resources and time away from the most
difficult policy discussions and grid-lock the process entirely, given the anticipated
number and range of drinking water threats in the Lake Erie Region.
A. Davidson expressed concern regarding the limited consideration of approaches to
address Existing Conditions, such as historically contaminated sites. He noted that
conditions will not be addressed until someone has an incentive to clean them up.
He suggested that the Water Services and Planning Directors groups recommend
that the Source Protection Committee forward a comment to the MOE to request that
the Ministry reconsider how the existing conditions are dealt with under the Clean
Water Act. L. Minshall responded that, although the Act and regulations are law, a
request such as this may affect how the Committee chooses to address Existing
Conditions in the Source Protection Plan. D. Belanger was supportive of this
approach, and stated that existing conditions are falling through the cracks. L. Perrin
concurred; stating that falling short on existing conditions will not lend credibility to
the process. L. Minshall responded that she will provide this advisement to the
committee with a report in September.
6. Next Meeting: September 17, 2009 - 12:30 p.m., Location TBD
Lake Erie Source Protection Region Water Services Technical ...Page 56 of 151
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August 28,2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.09 TEICHROEB
SUBJECT: Teichroeb ConsentApplications E50/09 F57109 NUMBER:D2009-36
Roll # 34-0 1-000-007-05210
Purpose
To consider consent applications E50/09 and E5l/09 proposing to create two building lots.
Background
Consent applications have been received from the Elgin County Land Division Committee submitted
by Sara and Comelius Teichroeb proposing to sever trvo building lots, each 1406. 97 nl (0.35 acre),
from their 2}.Zhectare (50 acre) parcel. The subject lands are located in Concession 7 NTR Part Lot
I10, north side Heritage Line, west of Richmond Road in the Hamlet of Richmond. The subject land is
designated "Hamlets" in the Official Plan and zonedHamlet Residential (HR) in t}iLeZonngBy-law
No.2456-2003.
The applications are scheduled to be considered by the Elgin County Land Division Committee on
September 10,2009.
Staff and Planner Comments
The applications propose to create two lots within the Hamlet of Richmond's existing Hamlet
Residential boundary. One point to mention is that a nearby livestock barn located to the west, outside
of the hamlet boundary approximately 200 metres from the closest lot, does not aflect the applications
nor is the livestock operation inhibited by the creation of the two lots. ZomngBy-law Section 4.56.1
states "The Mínimum Distance Separation Formulø I shall be applied to any proposed development in
all zones, excluding any hamlet or village zones".
The lots comply with the policies of the Official Plan and ZontngByJaw for lot frontage, depth and
size. Private water and sewer services are required. Recommended conditions for severance will
include providing water quality and quantity testing rqlorts and a municipal lot assessment for septic
suitability on each lot.
Other conditions recommended would include: a copy of the final surve¡ a lot grading plan to address
surface water management and cash-in-lieu of parkland dedication fee for each lot. The County of
Elgin will require Road Access Permits to access Heritage Line (County Road 38).
Subject to the recommended conditions, staffand the planner have no objection to the proposed
severances.
Aftachments
1. Consent Applications E50/09 and 851/09
2. IBI Memo dated August 20,2009
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 57 of 151
Staff Report D2009-36 Teichroeb
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
Page2
RECOMMENDATION
*TIIAT Staff Report D2009-36 regarding Consent Apptications 850/09 and 851/09 Teichroeb be
received;
AND TIIAT Council recommends to the Elgin County Land Division Committee that severance
applications E50/09 and E51/09, submitted by Sara and Cornelius Teichroeb, be approved
subject to conditions:
1. $500 cash-in-lieu of parkland dedication fee for each created lot
2, water quantity testing report for each lot meeting the Provincial standards
3. water quatity testing report for nitrates and bacteri¡ content for each lot meeting the
Provincial standards
4. municþal lot assessment on each created lot
5. lot grading plan
6. copy of the final survey
Revi{ved by
Planning Coordinator/Deputy Clerk
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 58 of 151
lBl Group
203-350 Oxford Street West
London ON NGH 1T3 Canada
tel 519 4727328
Íax 5'19 4729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date August 20,2009
Project No 3405-465
Steno dd
't.
Memorandum
Tiechrob - Applications for Consent (E50/09, E51/09) - Heritage Line,
Straffordville
We have completed our review of the consent applications submitted on behalf of Sara &
Cornelius Tiechrob in support of a proposal to develop two (2) residential lots on a 2814
m'z(0.7 acres) portion of land on the north side of Heritage Line, west of Richmond Road,
in the Hamlet of Richmond. The subject lands are designated 'Hamlets" in the Official
Plan and zoned Hamlet Residential (HR) in Zoning By-law No. 2456-2003.
The subject lands are currently part of a farm parcel approximately 23.5 hectares (58
acres) in area that includes frontage on Heritage Line and a small cropped area extending
northwards, before changing to a large wooded area that occupies approximately 18
hectares of the farm parcel. Existing on-site buildings include a dwelling located on the
proposed retained lands. The proposed severed lots are currently vacant, and intended to
be developed as singledetached residential building lots. Surrounding land uses consist
of similar single detached residential uses along Heritage Line to the east, a dwelling and
livestock operation to the west outside of the hamlet boundary, the small field and wooden
area to the north; and vacant agricultural lands to the south behind the residences fronting
onto Heritage Line. There are no significant natural, hydrological, or landscaped features
in the vicinity of the proposed lots.
Section 4.3.2.5.6 of the Official Plan states that consents will generally be discouraged
and will only be granted when it is clearly not in the interest that a plan of subdivision be
registered. Given that only two lots are proposed and there is no intention of developing
the lands to the rear or including them within the hamlet boundary, consents may be
considered subject to compliance with the criteria for consents in the Official Plan as
follows:
a. lmpact to municioal servicing: The proposed severed lots would be
individually serviced and not require any extension of infrastructural
lBl Group is a group of fìrms provid¡ng professional services and is affìliated with lBl Group Arch¡tects
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 59 of 151
lBl Group Memorandum
Mun¡cipality of Bayham - August 20, 2009
municipal services. The Municipality shall ensure that any other existing or
proposed municipal services (including garbage pick-up, storm and surface
drainage, roads, sidewalks, and street lighting) are adequate to serve the
proposed development.
b. Frontaqe on a public road: Both lots would have legalfrontagq and aqaeqs ta
Heritage Line, a paved County Road.
c. lnfillinq: The subject lands are directly opposite existing residential
development on the south side of Heritage Line and are located within the
growth boundary of Richmond.
d. Aoorooriate size for proposed use of lands: Both lots measure 1406.97m'?
(15,000ft'?) which exceeds the minimum lot area of the HR Zone of 1390m2.
However, the Municipality should have the applicants confirm that this area is
suitable given the soil conditions in the local area.
e. Access via internal roads: There are no existing or long{erm internal roads
planned for this area of the Hamlet of Richmond.
f. Traffic Hazards: There would not appear to be any traffichazards created by
the creation of two new driveways along this portion of Heritage Line (a
County Road) given the number of existing driveways in the vicinity.
However, the County will confirm this to be case as part of the consent
process.
g. Access to interior lands: The retained lands will include three separate
frontages on Heritage Line ranging between 22 and 45 metres wide, to
access the retained dwelling and farm fields.
h. Consents for mortoaoe. estate and boundarv adjustments: This policy is not
relevant to this application.
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 60 of 151
lBl Group Memorandum
Mun¡clpality of Bayham - August 20, 2009
4. Based on our review of the Official Plan policies and Zoning By-law regulations we have
no objection to the proposed amendments subject to the following:
a. Written confirmation from the Municipality that the proposed lot sizes are
suitable given soil conditions in the area;
retained lands for residential purposes will not create any traffic hazards on
Heritage Line.
7¿r'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 61 of 151
¿\,tlÊ t ? ?lltg
#íY r"-}F Eicil
APPLICATION FOR CONSENT
ELGIN COUNTY LAND DIVISION COMMITTEE
Name of Owner Sara ancl Cornelius Teichroeb
Address 53680 Heritaoe Line. RR #1 . Straffordville. ON NOJ 1Y0
TelephoneNumber 519-866-3828
Name of owner's solicitor or authorized agent David Roe
Address 599 I arch Sfraet llelhi ON N4R 347
ïelephone Number 519-582-1174
Please specifu to whom all communications should be sent:
Owners ( )Solicitor ( )Agent (x ) signstoowner
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
(c) lf a lot addition, identify the lands to which the parcel will be added:
charge
lease
correction of title
5
4 (a) Location of land:
Municipality Bavham Concession No. TNTR
Lot(s) No. 110 Registered Plan No. _
Name of Street Heritaqe Line Street No. 536g0
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( x ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 24.3m Depth S7.9m Area 1406.97m2
Existinguse Aoricurturar/Residentiar proposeduse Residentiar
Number and use of buildings and structures (both existing and proposed) on the land to besevered:
6 Description of land intended to be retained: (Accurate Measurements ¡n Metric)
Frontage D"pth 1g40 Alea 23 -2¿+h^
Existing Use Aqricultural/Residential Proposed Use Aoricultural/Residential
Number and use of buirdings and structures on the rand to be retained:
County ol ElBjn
Englneëring Servlces
zl50 Sunset Drive
SL Thom¿5. g¡ ¡5¡ 5Yt
Phone: 519- 631-1460
rYw elg¡n-county.on-ø
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 62 of 151
2
7. Number of new lots proposed (not including retained lots) 2
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Híghway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x)
()
()
()
()
RETAINED LOT
()
(x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
10
TYPE
Publicly owned and operated piped water system
Privately owned and operated individual well
Privately owned and operated communalwell
Lake or other water body
Other means (specify)
sewage disposal services be available?
What type of sewage disposal is proposed: (check appropriate space)
ryPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system
Privately owned and operated individual septic
tank
Privately owned and operated communalseptic
system
Privy
Other means (specify)
When willwater supply and
PROPOSED LOT
()
(x)
()
()
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
RETAINED LOT
()
(x )
()
()
11
12. what is the Existing official plan designation(s), if any, of the subject land?
13. What is the Zoning, if any, of the subject tand?
14 Has the subject land ever. been the subject of an application for approval of a plan of Subdivisionor a consent under the planning Act? yes ( ) No ( i )'-'- unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
15' lf.this appJication is a re-submission of a previous consent application, describe how it has beenchanged from the original a rplication
16' (a) Has the owner previousry severed any land from this hording?
Yes()No (x)
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 63 of 151
¿stt/o1
3
indicate orevious severances on the required sketch and
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes (x )No ()
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No (x)
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ()No (r )
lf Yes, and known, specify the appropriate fìle number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x)No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a n=ght
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affectìng the subject land.
22.
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 64 of 151
-4-
23. The Owner/ApplicanlAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. '1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Municipalitv of Central Elqin
of
AFFIDAVIT OR SWORN DECI.ARATION
lA/t/e David Roe of the
in the County of Nor-folk
solemnly declare that all the information contaíned in this application is true, and lAlVe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECI-ARED before me at the
Municipalitv of Central Eloin
in the Countv of Elqin
-- /to-day of
Signature
lf this ap n agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporatìon acting without agentor solicitor, the application must be signed by an officei of the corporatíon and the seäl, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,with the responsible person, accompanied by a fee of -
$500.00 in cash or by cheque made payable to TREASURER, couNTy oF ELGIN
An additional fee of $200.00 will be charged for affixing the consent stamp.
this
(s), solrcrToR oR AUTHoRtzED AGENT
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 65 of 151
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
Con 7 NTR I ot 1lO Bavham
lAffe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe Norfolk CountvNorfolk County
(Agents Name/Names)(Agents City/Town of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the Municipalitv of Bavham
of Julv
/,-,/
,¿,- *
Signature of Owner
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 66 of 151
follorvlng information be completed for all
1. Are there any barns located within 300 metres of the Êubject of thls applicatlon?
Ycs(tz) No()
lf the answer is "YES' are these barns:
i) Now used for livestock?il) Capable of being used for livestock?
Yes(Ø No()
Yes() No()
NOTE: lf you answered ,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW t
TO BE COMPLETED
BYAPPLICANT
ln ordor to oalculate the minimum distance separation, the following information is requlred for each livestock
tãcifity wtttrin 300 metres of ther proposed severance and located on a separate lot:
I.¡AME / Io o 4 fÐ // mtA/þ - TELEPHONE
TOWNSHIP þAYHNø*
TILLABLE HECTARES (where livestock facili$ located)
Lor _!J_g_ coNc.
-70 A
Maximum Housing CaPacitY
Number per Year
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
I Z O TóT+Lqo zgo
6o
Open liot ¡ Total
& Barn I Confine-
DRY
SEM¡€OUD
LIqUID Cov9red Tank
Above Grouno unıGffinx
Below Ground Uncovered Tank
Covered Pile
Slorage with Buck Walls
Open Earth Sided Plt
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 67 of 151
Severed Parcel
Retained Parcel
\
//t
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 68 of 151
ÀitfÌ I 1 ?f'19
Address
.!tL
APPLICATION FOR CONSENT .&-' ä1/09;
ELGIN COUNTY LAND DIVISION COMMITTEE
Sara and Cornelius Teichroeb.
53680 Heritaqe Line, RR #1 , Straffordville. ON NOJ 1Y0
TelephoneNumber 519-866-3828
Name of owner's solicitor or authorized agent David Roe
Address 599 I arnh Street Í)alhi ON N4B 347
Telephone Number 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( x ) signstoowner
J (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
I lnknown
charge
lease
correction of title
(c) lf a lot addition, identify the lands to which the parcel will be added:
4 (a) Location of land:
Municipality Bavham Concession No.TNTR
Lot(s) No. 1 10 Registered Plan No. _
Name of Street Heritaqe Line Street No.53680
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( x ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 24.3m Depth 57.9m Area 1406.97m2
Existing Use AqriculturaURe€þþotia[ Proposed Use Residential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vacant
5
6 Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage Depth Area
Existing Use Aqricultural/Residential Proposed Use Aqricultural/Residential
Number and use of buildings and structures on the land to be retained
Dwellinq house
County of Elgln
Englneerlng Servlces
45o Sunsel Drive
SL Thonras.0n NsR 5V1
Phone:51+ 631-1460
\w.elg¡nrounty.on.ca
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 69 of 151
2
7.
8.
Number of new lots proposed (not including retained lots)
Type of access for proposed and retained lot: (check appropriate space)
PROPOSED LOT
()
(x)
()
()
()
()
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(x)
()
()
(.x )
()
()
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
RETAINED LOT
()
(t)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
10
RETAINED LOT
()
('r)
()
()
RETAINED LOT
()
(r )
What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. When will water supply and sewage disposal services be available?
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Hamlet
()
()
13.
14
What is the Zoning, if any, of the subject land?
Hamlet Residential (HR)
Has the subject land ever been the subject of an application for approval of a Plan of SubdivisionoraConsentunderthePlanningAct? yes( ) No(r) Unknown( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
16. (a) Has the owner previously severed any land from this holding?
Yes()No (z )
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 70 of 151
t.sr /ç7
-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes (r()No ()
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No (¡)
lf Yes, and known, speciñ7 the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes()No (x)
lf Yes, and known, specifrT the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x)No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22.SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the applicãtion, such as
buildings, railways, roads, watercourses, drainage ¿it-ches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abuüing the subject land, indicatingwhether it is an unopened road allowance, a public travelleã road, jprivate ioad or, ñgnt
of way;
- if access to the subject land is by water only, the location of the parking and boat dockingfacilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 71 of 151
-4-
23. The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Municioalitv of CentralEloin
of
AFFIDAVIT OR SWORN DECLARATION
lA/Ve David Roe of the
in the County of Norfolk
solemnly declare that all the information contained in this application is true, and lA/úe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
MunicipaliW of Central Elqin
in the Countv of Eloin
this 1d-
20 Õq Signature
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seã|, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of - -
$500.00 in cash or by cheque made payable to TREASURER, couNTy oF ELGTN
An additional fee of $200.00 will be charged for affixing the consent stamp.
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 72 of 151
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
Con 7 NTR Lot 110 Bavham
l/We, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe Norfolk County
toof
(Agents Name/Names)(Agents City/Town of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the Municipalitv of Bavham
of Julv 20 09
Z!//-1'-Æ-Signature of Owner
Signature of Wtness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s)
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 73 of 151
APPENDIX "AU
fotlov¡ng iñformation be completed for alt
1. Are there any barns located within 300 metres of the subjEct of thls applicatlon?
Yes (Y) No ( )
lf the answer is'YES' are these bams:
ij - - Ñón ur"á toilivestocrz Yes (ø
ii Cãp"uiã ôi oeine used for livEstook? Yes ( )
No()No()
NOTE: lf you answered ,,YES" to #1. PLEASE COMPLETE TtlE DATA SHEET BELOW
TO BE COMPLETED
BY APPLICANT
ln ordcr to calculate the minimum distance separation, the following ¡nformation is requlred for each llvestock
tác¡t¡ty witn¡n gOO metres ói ine proposeO severanoe and located on a separate lot:
ì'lAl,¡E LAR|I mt¿mt¿t¿ TELEPI'IoNE <ß'P6A'ç(3ô
TOWNSHIP bâYHNN.Lor -!-!o-
coNc. â
TILI-ABLE HECTARES (where livestock facility located) -7 O A
Maximum Housing CaPacitY
Number per Year
Manure System Hous¡ng System
check typeType of Livestook
IDAIRY0 Cows0 Heifors
'ô nâkrâa
t30qo
Ao
fófftL
zga
lte
Stall
Frea
Stell
V
Loose
t/
BEEF0 Cows0 Calvee0 Feeders0 400-750 rb.0 400-1100 tb.ô 75n-llnn th
Open llc
& Bam Gonflne-
ment
SWINE0 Sows0 Boa¡s0 Weanlings
ô Faa¡{¡æ
POULTRY0 Leying Hens0 Bieeder Flock0 Pt¡flets0 Chicken Broilere4 Tußey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
MINK - F¡m¡la¡
Gaged On Floor
l{oRsEs
SI{EEP - FlamR .Q Fwen
RARRITS
VFÀI. NAI VtrC
ôTIJtrÞ
ñtÂt\ll lÞtr eTrìÞ^êtr.
DRY
SEMI€OLID
LIQUID
Open Pile
Open Pile /ê-/Covered Pile
Slorage with Buck Walls
Open Earth Síded PitGovered Tank
Ab ove G rou no U n coveËã-lánl
Below Ground Uncovered Tank
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 74 of 151
Severed Parcel \
///Retained Parcel
lÍ4 Ploduced by:
Towtr¡htp of Mdahi& CI8 Drputnal
hojediu- NAl, &i IJTM Zæ 17
Dûe: i',dø23,2009
Thir drawirg fu rcilhs å lcg¡lly müded mlp
nc a ¡lrey md i¡ oot itrteqalod to be usorl æ o¡
Staff Report D2009-36 regarding Teichroeb Consent Applicatio...Page 75 of 151
Page 76 of 151
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: September 3 ,2009
FROM: Gerry LeMay, Manager Public V/orks FILE: .) : i
SUBJECT: Half Ton Tender NUMBER: PW 2009-16
Purpose
This report is to present recoÍìmendations from the Manager of Public Works regarding the tender
from Cain's Auto Sales and Service for a half ton truck for the Municipality of Bayham.
Background
Council has discussed a desire to ensure that the Municipality can ensure staff can get from one job
to another and presently we have been minus one half ton due to the fact we were forced to use parts
from the trade in vehicle in order to keep our present vehicles on the road. The proposed basis of the
acceptance of this tender is to ensure the Municipality has a most cost effective method of providing
a method of transporting staff within the Municipality of Bayham. We had tendered the request for a
vehicle in May of 2009 but to no avail. In speaking with several dealers they have stated they are now
awaiting for fall production of vehicles and we again would wait for a vehicle to transport personal.
Mr. Cain has found a vehicle which meets a great many of the requirements in our original tender at a
very attractive price.
Staff Comments
The Manager of Public Works indicates a preference to ensure that we accept the quote from Cain's
Auto Sales and Service as this fulfrlls the vast majority of the requirements for the vehicle originally
tendered. The 2009 Budget includes $ 30,000 for the purchase of a pickup. This vehicle can be
acquired for $ 14, 663. Under the Strategic Priorities Goal #2 (Ensure reliable, well maintained and
secure infrastructure) subsection 3 we have meet this parameter of the priorities with this By-Law
ensure a standard system for the Municipal roadways.
Attachments
1. Summation of Bid Results
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT staff be authorized to acquire the 2007 Dodge pickup from Cain Auto Sales and Service as
quoted on August 19,2009.
Public V/orks
Staff Report PW2009-16 regarding Half Ton Tender. File: F1...Page 77 of 151
Company
Cain's Auto Sales
Cost
$ 14,663.00
Age
2 years
Warranty
One Year
Powertrain
3 years
Staff Report PW2009-16 regarding Half Ton Tender. File: F1...Page 78 of 151
CAIN'S AUTO SALES & SERVICE
1273832 oNTAR|O LTD,
csT #R1329429882t Plank Road North, Box 253
STRAFFORDVILLE, ONTARIO NOJ lYO(519) 865-3454 Fax: (519) 866-3872
August 19,2009
Mr. Gerry LeMa¡
Manager Public Works
Municipality ofBayham
93 44 PlaîkRoad, Box 1 60,
Straffordville, ON.
NOJ lYO
RE: PRrcE QUOTE oN 2007 DODGE RAM 1500, vrN#tD7HAt6y27Jsg3736
Dear Gerry:
The following is a price quote for the above 2007 Dodge Ram 1500. This vehicle is
a two wheel drive, regular cab, long box, V8, automatic, with air conditioning tilt wheel,
AMFM &' CD, rubber floo¡box liner, and is red in colour. It has only 23,964 kilometres.
The balance factory warranty is bumper to bumper until March 22, 2010 or 60,000
kilometres. The powertrain warranty is good unttl 20l2or 100,000 kilometres.
The price we quote this vehicle for sale is FO(IRTEEN THOUSAND SIX
HUNDRED & SDffY-TITREE DOLLARS (914,663.00l plus applicable raxes.
If you have any other questions regarding this vehicle, please call me at 519-866-
3454 or 519-983-5404.
Thank you,
CAIN'S AUTO SALES & SERYICE
Robert G. Cain,
Owner.
Staff Report PW2009-16 regarding Half Ton Tender. File: F1...Page 79 of 151
Page 80 of 151
?A,r5 it.loog
åú1- +Ò'-
July 7, 2009
Lynda Millard, Clerk
Municipality of Bayham
9344 Plank Road, Box 160
t\ l-*'(f"';.* \J L-
,iul-
EÒA
lf r¡ i'i l liil,tl. l ì'/
l\r/[
Straffordville, ON
NOJ 1YO
Dear Madam:
As per our discussion, enclosed is the Winter Drain Reports and Notice of Drainage Works
to be distributed to the Clerk, Drainage Superintendent, Manager of Roads and Court of
Revision Member. As per the engineers report a copy of the Notice of Drainage Works and
a report was mailed today to each property owner in the Municipality of Bayham.
Norfolk County Council will meet at the Norfolk County Administration Building (Governor
Simcoe Square), 50 Colborne Street South, Simcoe, in the Council Chambers on Tuesday,
August 25, 2009 at 5:00 p.m.
It will be necessary for the Municipality of Bayham to appoint one member to the joint Court
of Revision. The Court of Revision meeting has tentatively been set for Wednesday,
September 16, 2009 at 9:30 a.m. in the meeting room of Norfolk County Public Works &
Environmental Services Offices at 183 Main Street of Delhi, Delhi.
After the engineer's report has been approved by Council you will receive a copy of the
provisional bylaw and Notice of Court of Revision that we will mail to each landowner and
Court member for Bayham.
lf you have any questions or concerns please do not hesitate to contact me at Ext. 1203 or
by e-ma i I at i ilf . ostrowercha@ norfolkcou ntv. ca.MW
Drainage Clerk
.... ' Bill Knifton, Drainage Superintendent
Gerry LeMay, Manager of Roads
G : LtrtoClerk.distribute. reports notice.doc
Public lV'orks & Environmental Services
183 Main Street of Delhi, Delhi, Ontario N4B 2M3
519 -582-2t00 519 -428-0020
Fax; 5 1 9-582-457 I
Correspondence and Notice of Drainage Works dated July 7, 20...Page 81 of 151
NOTICE OF DRAINAGE WORKS
Drainage Act, R.S.O.1990, c. D.17, s.41(l)and (2)' s.76 and 78
Dear Sir/Madam:
yOU ARE HEREBY NOTIFIED that the Engineer appointed for the purpose did, file at our
offices his or her report respecting,
Winter Drain
AND FURTHER TAKE NOTICE that the Council of the said Corporation of Norfolk
County will meet at the Norfolk County Administration Building (Governor Simcoe
Square), 50 Colborne Street South, Simcoe, ON, in the Council Chambers on
Tuesdav. Auqust 25. 2009 at 5:00 p.m., when the said report will be presented. At the
meeilng corìs'tderation will be given to the design and location of the drainage works.
Considération will not be given to matters of allowances or assessment. Once Council
adopts the drainage report, assessed owners wishing to appeal their assessment will
have opportunity to do so at the Court of Revision.
July 7, 2009
Date
Consideration of report - The council of the initiating municipality at the meeting shall consider the
report, and, where the drainage works is requested on petition, shall give an opportunity to any
person who has signed the petition to withdraw from it by putting a withdrawal in writing, signing it
and filing it with the clerk, and shall also give those present owning lands within the area requiring
drainage who have not signed the petition an opportunity to do sO, and should any of the lands or
roads ówned by the municipality within the area requiring drainage as described in the petition be
assessed, the Council may by resolution authorize the head of the municipality to sign the petition for
the municipality, and such signature counts as that of one person in favour of the petition.
Public Works & Environmental Services
183 Main Street of Delhi, Delhi, oN N4B 2M3
(519) 582-2100 (519) 428-0020
Fax: (519) 582-4571
ClerUManager of
Norfolk County
Correspondence and Notice of Drainage Works dated July 7, 20...Page 82 of 151
August 26,2009
Lynda Millard, Clerk
Municipality of Bayham
9344 Plank Road
Box 160
Straffordville, ON
NOJ 1YO
Dear Madam:Re: W,inter Drain Report
Please be advised that the followíng recommendations were passed at the
Council Meeting of Tuesday, August 25,2009'.
THAT Staff Report P.W. 09-101, Winter Drain Report for Consideration
by Council, be received as information;
AND THAT Norfolk County prepare a provisional bylaw adopting the Winter
Drain Report, dated May 8, 2009, as prepared and presented to Council by
John R. Spriet, P.Eng;
AND FURTHER THAT the first sitting of the Court of Revision be held on a
date to be determined by the Court of Revision not earlier that twenty nor
later than thirty days from the date of completing the mailing of the
provisional bylaw, in the meeting room of the Public Works & Environmental
Services Office;
AND FURTHER THAT staff be directed to send a copy of the provisional
bylaw and a notice of Court of Revision to all required property owners;
AND FURTHER THAT upon the successful completion of the required
appeal process the Senior Drainage Superintendent exercise the duties
outlined by the appointment under bylaw having the responsibility to act on
behalf of Council to continue with the Drainage Act procedures and make
the required arrangements for the construction of the proposed drainage
works;
AND FURTHER THAT a provision be included in the tender for plastic pipe
versus concrete pipe.
The purpose of this letter is to advise you that it will be necessary for the
Municipality of Bayham to appoint one member to the joint Court of Revision.
The Court of Revision date has been set up for Wednesday, September 16, 2009
at 9:30 a.m. in the meeting room of the Norfolk County Public Works &
E nvironmental Services Offices,
Public Works & Environmental Services
185 Main Street of Delhi, Delhi, Ontario N4B 2M3
519 -582-2100 519 -428-0020
Fax: 519-582-4571
Correspondence and Notice of Drainage Works dated July 7, 20...Page 83 of 151
A copy of theþr-ovisishal bylaw anda notiee of the sitting;clfJhe-€-oFFf:@É
have been mailed to all required landowners in both Municipalities.
Please conffi rne wit
Drainage Clerk
Encl.
c.c. Bill Knifton, Drainage Superintendent
Gerry LeMay, Manager of Roads
Const\Ltrs\local.munfc. ltr. appointmember.doc
Correspondence and Notice of Drainage Works dated July 7, 20...Page 84 of 151
I'i'
TIIE CORPORATION OF TIIE MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2009-101
Beíng a By-law to Repeal By-law #2007-059
As amended by By-law#2008463
WHEREAS, on the 7h day of June 2007 Tlne Corporation of the Municipality of Bayham found it
desi¡able to enact By-law #2007-059 to appoint Ministry of Natural Re.sources (Ontario Parks)
staffas Municipality of Bayham ByJaw Enforcement Officers for the purpose of enforcing
provisions of By-law 2001-l I l, as amended;
AND WIIEREAS, the Council of The Corporation of the Municipality of Bayham did by ByJaw
#2008-063 amend By-law #2n7-059, Schedule "4".
AND WIIEREAS, the Council of The Corporation of the Municipatityof Baytram now deerns it
necessarJi and expedient to repeal such amended by-law;
NOW TffiREFORE, the Council of The Corporation ofthe Municipality of Baytram e,nacts as
follows:
THAT By-law #2007-059 be and is herebyrepealed.
READ A FIRST, SECOND AND THIRD TIME and finally passed t' is 3'd day of
September 2009
MAYOR CLERK
Draft By-law 2009-101 regarding MNR Staff as By-law Enforcem...Page 85 of 151
Page 86 of 151
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
FROM: Paul Groeneveld FILE: P
SUBJECT: Fire Master Plan RFP NUMBER: P2009-029
Purpose:
Obtain Council approval for the Mayor and Clerk to enter into an agreement for a Fire Master
Plan.
Background:
In May 2009 Council approved the establishment of a Fire Master Plan Steering Committee and
Terms of Reference.
The first tasks deriving from the Terms of Reference included the issuance of a Request for
Proposal, evaluation of proposals and report to Council with recommendations for awarding the
development of a Fire Master Plan to a proponent.
Staff circulated requests for proposals and received a total of six submissions.
The following proposals were received.
Quote ConsultantÆirm Proposal - $
I Fire North Consulting 18,750
2 Fire Protection Survey Service (5-year)8,810
J Fire Protection Survey Service (10-year)34,395
4 Lakeland Associates Ltd.7,100
5 Morrison Hershfield 48,150
6 Peter Corfield and Associates 10,845
Staff Report P2009-029 regarding Fire Master Plan RFP. File...Page 87 of 151
The Committee evaluated all proposals based on a set criteria, including experience and
qualifications of the firm, experience and qualification of team members, references,
understanding of the project scope, approach and methodology of project, work plan/schedule
+lof-effofr-,professionaLfeesanÈqualit¡oÊsubmissi
Financial Impacf
Master Plan.
This 2009 budget allocation is to be funded from the Fire Department Training Reserve. The
Reserve currently has approximately $16,298.
Project Timelines
The projected completion date of the project, including a report to Council, is January 2010.
Staff/Steerins Committee Comments
The Steering committee reviewed each proposal and contacted references.
Based on independent evaluations, review of references and documents the Committee feels the
proposal that best meets the project scope and financial commitment is from Peter Corfield and
Associates.
The recommended proponents professional fees are $10,845, approximately $2,845 higher than
estimated for the project and allocated in the 2009 Operating Budget.
Staff recommends financing the full expenditure from the Fire Department Training Reserve.
The Committee intends to discuss with the proponent the possibility of conducting a public
consultation session as part ofthe project.
Options:
1. Enact By-law 2009-102 authorizing the Mayor and Clerk to enter into an agreement
with Peter CorfÏeld and Associates to develop a Fire Master Plan as per proposal
dated July 24,2009.
2. Instruct staff to prepare a By-law to enter into an agreement with another
proponent's proposal.
3. No Action at this time.
Staff Report P2009-029 regarding Fire Master Plan RFP. File...Page 88 of 151
Stratesic Goals
Goal #l - Practice responsible financial management
e
.úTHAT Council receives Staff P2009-029 - Fire Master Plan RX'P;
AND THAT Council enact By-law 2009-102 authorizing the Mayor and Clerk to enter into
an agreement with Peter Corfield and Associates to develop a F'ire Master Plan as per
proposal dated July 2412009."
Respectfully submitted, Reviewed By,
Staff Report P2009-029 regarding Fire Master Plan RFP. File...Page 89 of 151
i
I
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-102
THE MUNICIPALITY OF BAYHAM
AI{D
PETER CORFIELD A/VD ASSOCIATES
FOR THE PROVISION OF DEVELOPMENT OF A FIRE DEPARTMENT FIRE MASTER PLAN
\üHEREAS the Municipality of Bayham has established a Fire Department to provide fire protection and public fire
safety programs for residents of the municipality;
AND IVHEREAS the Council of the Corporation of the Municipalþ of Bayham is desirous of entering into an
agreement for provision of a Fire Department Fire Master Plan.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute an Agreement between the
Municipality of Bayham and Peter Corfield and Associates for the provision of development of a Fire
Master Plan as per proposal dated July 24,2009, and
2. THAT this bylaw shall come into full force and effect upon the final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3.d DAY OF
SEPTEMBER 2009.
MAYOR CLERK
Staff Report P2009-029 regarding Fire Master Plan RFP. File...Page 90 of 151
TO:
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAF'F REPORT
Mayor & Members of Council DATE:September 3,2009
FROM:Paul Groeneveld
Fire Chief/JHSC, Manager Rep.
FILE:
Purpose:
Obtain Council approval of the Municipal Health and Safety Policy.
Background:
The Occupational Health and Safety Act states an employer is required to "prepare and review at
least annually a written occupational health & safety policy and develop and maintain a program
to implement that policy".
Staff Comments:
The Municipality's Joint Health and Safety Committee has conducted an annual review of the
Municipal Health and Safety Policy for 2009.
The Committee is not recommending any changes to the Policy at this time.
Attached is a copy of the Policy, which requires the signature of the Head of Council.
Options:
1. Approve Municipal Health and Safety Policy as proposed.
2. No Action
Strategic Goals:
Goal#4 - "Be dedicated to service excellence"
Recommendation:
"THAT StaffReport H2009-009 regarding the Municipal Health & Safety Policy be
received;
AND THAT the Council of the Municipality of Bayham approves the Health and Safety
Policy Statement as presented."
yle
JHSC, Manager Rep.
Ad
ger
Staff Report H2009-009 regarding Municipal Health and Safety...Page 91 of 151
MUNICIPALITY OF BAYHAM
HEALTH AND SAFETY
POLICY STATEMENT
APPLICATION
for the Fire Departments, which are governed by Policy By-law 98-34, as
INTENT
It is the intention of the Municipality of Bayham:
a To comply, to the fullest extent possible, with the spirit and intent of the Occupational
Health and Safety Act and all related legislation.
a To prevent risk of injury and illness arising from the worþlace environment.
a To establish and maintain a Health & Safety program in co-operation with the Joint
Health & Safety Committee.
o To encourage the co-operation of all employees, in complying with the Health &
Safety Policy and Program.
POLICY:
The Municipality of Bayham is dedicated to operating at a standard, which will establish our
municipality as a leader in promoting and protecting the health and safety of all employees.
Through active leadership and support the municipality's goal is to promote attitudes amongst
our employees that will ultimately lead to the reduction and elimination of worþlace hazards.
RT,SPONSIBILITIES:
The responsibility for the Municipality of Bayham's Health and Safety Policy is delegated to all
personnel.
Council Responsibilities :
a Support for the establishing and maintaining of an Occupational Health & Safety Policy and
Program and for the provision of consistent application of Health & Safety standards
throughout the Municipality of Bayham.
a Establishing and maintaining an internal system for program management, allocating funds,
time and human resources as necessary for Health & Safety.
Department Heads Responsibilities :
t Administration and communication of the Occupational Health and Safety Policy and
Program within their departments.
I Encouraging attitudes and work practices that reflect the intent of the policy by ensuring
employees and supervisors receive regular and applicable safety training, according to their
needs.
Staff Report H2009-009 regarding Municipal Health and Safety...Page 92 of 151
I Including Health & Safety responsibilities in performance criteria, as appropriate for
management and supervisory staff.
a Assuming ownership responsibility and maintenance as required by the legislation, for
property and buildings owned by the Municipality.
I Ensuring that all contractors and sub-contractors and their employees meet or exceed the
expectations of the Municipalþ's Health & Safety Program.
o Appointing Management representatives for the Joint Health & Safety Committee within
their department. Consulting with the Joint Health & Safety Committee and ensuring a2I
day response to recommendations.
a Ensuring the highest level of safety and health standards that meet or exceed requirements of
the Occupational Health & Safety Act and related legislation, within their department.
Supervisory Staff Responsibilities :
a Familiarizing themselves and communicate to their staff, the Health & Safety Policy, the
Safety Program and the requirements of the legislation, as it applies to the worþlace.
o Liaising with all staff and being of assistance to the Joint Health & Safety Committee, in an
effort to reduce and eliminate physical hazards and influence safe work attitudes among
employees.
a Instructing, informing and supervising employees to protect their Health & Safety.
o Investigating and responding to any safety or health related concerns, which may be brought
to their attention and initiating corrective measures, as may be appropriate.
Employee Responsibilities :
a Uphold the requirements of the Policy, the Program and the legislation in order to assist the
Municipality in providing a healthy and safe work environment. Communicating arry
violations to their immediate Supervisor.
0 Assuming responsibility for their own actions to prevent injnry to themselves and other
employees.
o Immediately reporting worþlace and near miss accidents, no matter how minor.
Joint Health & Safety Committee Responsibilities:
a Identiffing worþlace hazards, through inspections, and recommending remedial action to
the Departrnent Head/Administrator.
a Conducting or assisting in investigations, as specified by the legislation.
a Making recommendations to Departrnent Heads/Administrator to enhance the effectiveness
of the Health & Safety Program.
a Promoting a high standard of safety values among all worþlace parties.
a Members are entrusted with confidentiality of information concerning employees and the
worþlace.
Approved by Council Resolution dated September 3,2009
Mayor Lynn Acre
Staff Report H2009-009 regarding Municipal Health and Safety...Page 93 of 151
Page 94 of 151
001391 AFFORDABLE PORTABLES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0811312009
14797 UNIT RENTAL - INTERP CENTRE O7I31I2OO9 I
Cheque Amount -
OOOO52 AMTELECOM COMMUNICATIONS
2009.07.22 6.3 9050
Ang 0060257907
Aug 0060341982
Aug 0060408229
Ang 00@493387
Aug 5198744054
OO@91 BARRY R. CARD
212012-24
21201U24
2120't+24
61At
6196
62s6
6297
6350
6370
il25
6442
INTERNET - OFFICE 08/01/2009
INTERNET.EDISONMUSEUM O8IO1I2OO9
INTERNET - MARINE MUSEUM 08/01/2009
INTERNET - GARAGE oSlo'v2009
TELEPHONE - INTERP CENTRE OUO1I2OOg
Cheque Amount -
08/13/2009 3:22PM
136.50 006954
136.50
85.00 006955
48.25 006955
48.25 006955
28.30 006955
69.88 006955
279.68
111.83 006956
149.10 006956
670.95 006956
93't.88
---+43+ _+069+
54.31
38.37 006958
410.77 006958
140.06 006958
¿l8.æ 006958
163.62 æ6958
¿18.53 006958
535.52 006958
48.53 0069s8
1,433.93
576.20 006959
576.20
86.97 006960
86.97
I
I
I
I
I
LEGAL SERVICES
LEGAL SERVICES
LEGAL SERVICES
TUBE &TIRE REPAIR
REPI.ACE FRONT PADS, CALIPERI
LOF, ANTIFREEZE, ROTATE TIRES
LOF, AI\¡TIFREEZE
REPLACEWRING
LOF, A¡TTIFREUE
LOF, CALIPERS, BALL JOINTS
LOF. AtITIFREEZE
0713112009
07t3'v2009
07ß1n009
I
I
I
Cheque Amount -
001566 BETHANYSHARPE
- supdies-_ - KIDS PROGRA¡¡| SUPPI|ES ¡€/13¿2009_ |
Cheque Amount -
OOO141 CAIN'S AUTO SALES & SERVICE
06/15/2009
06/19/2009
06/30¿2009
0710812009
0711512009
07t2'U2009
0712s12009
07t3112009
Cheque Amount -
OOO183 CHRIS MCQUIGGAN
taining / Íavel WATER & ICE RESCUE COURSE 08lO7l2OOg I
Cheque Amount -
OOO1OO CORPORATE EXPRESS
23140155 CARTRIDGE, GLUE STICKS, TAPE 08/06/2009 I
Cheque Amount -
000212 couNwoF ELG|N
2OO9{13 CULVERT REPAIRS - RCHMD ROA O4IO9I2OO9 I 2,529.21 006961 {.-}\ Þ -
\.: L,r- 'i \\o \\erf
ÇÍ. '001573 CO\ÆR-ALL BUILDING SYSTEMS
Cheque Amount -2,529.21
Page
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 95 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 08/13/2009
09 104 covER-ALL STRUCTURE 08t12t2009 I 94,870.76 006962
Cheque Amount - 94,870.76
OOO2I5 CRAIG GREGSON
@urses & mileage WATER/ICE RESCUE, OFFICER 50 08/07/2009 I 1,2U.80 006963
Cheque Amount - 1,2U.80
OOO299 ELGIN PURE WATER
0000153389 MONTHLYRENTAL 08/01/2009 r '106.58 006964
ChequeAmount- 106.58
OOO322 EVANS UTILITY
0000134'159 WRENCHES 07t23f2009 I 201.14 006965
0000134208 HYDRANTS, ADAPTERS 07t30t2009 1 3,082.25 006965
@00134230 TREATMENT prÀrT 07t30t2009 I *,071.74 00696s
ChequeAmount- 93,355.13
OOO334 FASTENALCANADA
ONTIS27972 WHITE HATS 0712912009 I 118.40 006966
ChequeAmount- 118.40
08Í132009 3:22PM
000367 GENERALCHEMICAL
90252261 ALUMSULFATE o7t24f2009 I 552.43 006967
Cheque Amount - 552.43
000376 GIBSON,LINTON,TOTH,
31050 LEGALSERVTCES 08/06t2009 I 525.00 006968
ChequeAmount- 525.00
001258 HENNESSY GIBSON HOGAN
51623 LECTAL SERVTCES O7ßOaOO9 I 240.75 006969
Cheque Amount - 240.75
000416 HETEKSOLUTIONS INC
1NV029445 oN-S|TE CALTBRATTON 07t2U2@9 I ',t,066.72 006970
Cheque Amount - 1,0æ.72
OOO991 HORVATHAUTOPARTS
193584 VINYLDECALS 08/07/2009 I g).40 00697'l
Cheque Amount - 90.40
OOO427 HYDRO ONE NETWORKS INC
Aug 3579$43000 UTILITIES - PUMP#6 08/06/2009 I 497.07 006972
tug 3657144066 UTILITIES - METER CHAMBER 08/0s/2009 t 42.66 006972
Aug 5037G20077 UTILITIES - VIENNA LIBRARY 08/06/2009 I 92.37 006972
4u962770-2O225 UTILITIES - VIEN MEM PARK 08/06/2009 I 105.00 006972
Aug 68850-12275 UTILITIES - PB GARAGE 08/05/2009 I 63.14 006972
Page 2
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 96 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 08/13/2009
08/13/2009 3:22PM
Cheque Amount- 800.24
UNIT RENTAL - CANADA DAY O7I1OI20f,9 I 103.95 006973
MONTHLY UNIT RENTAL 07ß1n009 I 617.40 006973
000466 JIMMIJONS
3't457
3',t744
Cheque Amount - 721.35
001558 JOE JOHNSON EQUIPMENT INC.
M85795 RENTAL OF JD TRACTOR w/ MOW 07t24t2009 I 3,390.00 006974
Cheque Amount- 3,390.00
OOO485 JUST PIPE & FITTING INC.
012502-2 PI-ASTTC TUBTNG & FTLTERS 08/06/2009 I 378.32 006975
Cheque Amount - 378.32
OOO513 KOOLEN ELECTRIC
1Æ28 DTSCONNECT ELECTRICAL 08t/03/2009 I 171.59 006976
ChequeAmount- 171.59
OOO235 LIPPERT & IA/R,IGHT FUELS LTD.
55266 REG GAS 0710912009 t 970.23 006977
55267
55325
56194
57376
57377
57378
85487
DIESEL DYED
ULS DIESEL
DIESEL DYED ULSD
ULS DIESEL
DIESEL DYED ULSD
REG GAS
TUBES OF GREASE
0710912009 r 931.69 006977
07/092009 I 1,442.82 006977
07n6nw9 I 839.70 006977
0712712009 I 1,407.05 0069r/
o7t27t2@9 I 879.87 006977
0712712009 I 1,5u.78 006977
o7t2212009 I 123.40 æ6977
Cheque Amount- 8,179.54
OOO548 LLOYD MCQUIGGAN & SONS
15s909 HAULING GRAVEL 07106120Æ9 I 2,692.25 æ6978
15s910 HAULTNG GRAVEL O7ß5n009 I 4,407.71 006978
Cheque Amount - 7,099.96
00'1550 MARYALICE HAÍ.ISON
kids program REIMBURSE SUPPLIES 08ñ32ÛOg I 74.40 006979
Cheque Amount -74.40
000616 MORSE ELECTRIC
5061 NEW RECEPTACLES 07t29t2009 I 719.25 006980
Cheque Amount - 719.25
000669 ONTARIO MUNICIPAL WATER ASSOC
0948 JOBVACANCYAD 08/05/2009 I à1o.OO 006981
000679 OXFORD SAND &GRAVELLTD
Cheque Amount -210.00
Page 3
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 97 of 151
2009.07.22 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0811312009
08/13/2009 3:22PM
INOOIM3g7 STONE
tN00104433 STONE
tN00104474 STONE
INOO1MsO2 STONE
0713012009 I 3,103.45 006982
071311200,9 I 3,059.62 006982
08t0412009 I 3,089.97 006982
08/05/2009 I 2,045.19 006982
Cheque Amount - 72.U
OOO727 PUROI-ATOR COURIER LTD
405789459 COURIER SERMCES 0713112009 I 100.12 006984
Cheque Amount - 100.12
OOO737 RAMONAPEIDL
237352 JULY'O9 CLF.ANING O7ß1f2009 I 9'Í0.00 006985
237353 JULY'og CLEANING - V.C.C. 0713112009 I 533.00 006985
237354 JULY'og CLE NING - S.C.C. 0713',112009 I 1,826.50 006985
Cheque Amount- 3,29f¡.50
0@747 REID'S PRE-CAST CEMENT PRODUCT
5335 COUPLERS, BOSS 2000 07l03l20f,9 I 769.76 006986
5908 COUPLERS, BOSS2000 0711612009 I 530.87 006986
s919 CATCH BASIN, GR TE 0712012009 I 301.71 006986
5948 GRATES 0712812009 I 336.74 006986
5981 BIG'O" FTLTER, COUPLER 08/06/2009 I 6s.71 006986
OOO718 PRINCESSAUTO
5171 16
OOO7¡O RODGER MARIIN
#6 '09
#7 '09
340513
340593
340609
340æ2
Gheque Amount - 11,298.23
couPLER, ADAPTER, HOSES 0713012009 I 72.U 006983
Cheque Amount - 2,004.79
JUNE .09 K-9 CONTROL 0€i/30/2009 I 1,0s0.00 006987
JULY',og K-9 CONTROL O7l31l20r,9 I 1,102.50 006987
FILES
CREEPY CRAVI/LY
DUCT TAPE
TANK FLAPPER
Cheque Amount - 2,152.50
OOO783 ROYAL FENCE LIMITED
41145 CBLE REPLACEMENT, CEDARS 0712812009 I '1,443.79 006988
Cheque Amount - 'l,443.79
001572 THE ELGIN MILITARY MUSEUM
99544 EON SUMMERAD
OOO953 VIENNAHOMECENTER LTD
o6n3t2009 I 458.43 006989
Cheque Amount -458.43
07t14t2009 I 11.28 006990
0711512009 I 9.59 006990
0711512009 I 6.20 006990
0711612009 I 4.28 006990
Page 4
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 98 of 151
2009.07.22 6.3 9050
340807
340968
340995
3/.1111
0000180530
00@180547
0000180568
00@180604
00@180646
000961 WAI.¡DAHOSHAL
lottery reimbuæe
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 08/1312009
08/13/2009 3:22PM
GARBAGE BAGS
PART
GARBAGE BAGS
LIGHT BULBS, SPREADER
OOO957 VOTH SALES &SERVICE LTD
Cheque Amount-157.48
181.62 006991
1,591.62 006991
47.60 006991
19s.14 006991
440.80 00699'l
REPI.ACE FRONT BRAKE CHAMBE
REPI.ACE SUSPENSION PARTS
GROMMETS, WASHER FLUID PUM
TAILGATE L.ATCH
BRAKES & BRAKE CHAMBERS
07120,2009
0712012009
07t23l2æ9
07n7n¿@9
07ß02.409
I
I
I
I
I
LOTTERY OVERPAYMENT
Cheque Amount -
o7læ12m9 I
2,456.78
r9.92 0(F992
Cheque Amount-19.92
Cheque Run Total -243,Æ.æ
Page
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 99 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM 0812012009 'l:51PM
Accounts Payable
Royal Bank
Cheque Register - 0812012009
OOOOI2 A & L CANADA I.ABORATORIES INC.
173968'r DREDGING SAMPLING 0713112009 I 1,113.00 006993
Cheque Amount - 1,113.00
OOOO52 AMTELECOM COMMUNICATIONS
Aug 5198665521 MONTHLYTELEPHONE 08/01/2009 I 1,239.31 006994
Cheque Amount - 1,239.31
001576 ASHLEYDEROO
supplies REIMBURSE SUPPLIÉS 08/18/2009 I 90.35 006995
ChequeAmount- 90.35
001566 BETHANYSHARPE
cfrildrens supplies KIDS PROGRAITTI SUPPLIES 0812012009 I 55.53 006996
Cheque Amount - 55.53
OOO154 CANADIAN KOOL WATER
2-1210 WATER BOTTLES O7l07l20f,9 I 48.00 006997
2-1278 WATER BOTTLES - S.C.C. 0712112W9 I 40.00 006997
2-1282 WATER BOTTLES 0712112009 I 30.00 006997
Cheque Amount- 1't8.00
æ0212 COUNTYOF ELGIN
rN000016325 AUGUST'09 POLICE SERVICES 08t1A2009 I 47,732.46 006998
Cheque Amount- 47,732.46
OO1432 CULLIGAN
H0933350515 UNITRENTAL
000218 cuPELocAL3s
July'09 remit UNION DUES
OOO25O DEL-BAC SALES LIMITED
08/01/2009 I 26.20 æ69æ
o7t31t2009 I 358.02 007000
202737 SUPPLIES 08/06/2009 I 795.10 007@1
ChequeAmount- 795.10
001026 DR. C. L. LEATHERDALE
043 JUNE 2009 COLI-ABORATTON FEE 08/182009 r 800.00 007002
Cheque Amount - 800.00
001565 EMCOCORPORATTON
5400910{0 GASKETS, GATES, VALVES 08/07/2009 I 1,678.05 007003
Cheque Amount - 1,678.05
OOO334 FASTENALCANADA
ONTIS28I27 SUPPLIES 08/06/2009 I 74.58 007004
Cheque Amount - 26.20
GhequeAmount- 358.02
Page 1
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 100 of 151
2009.07.22 6.3 9050
001349 FLOORING CANADA SPRINGFIELD
401375 FLOORTNG - V.C.C.
000217 TBTGROUP
212032-reuæd CONSULTINGFEES
001426 KELCOM-LONDON
27050&KW HOLSTER 1580
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0812012009
0812012009 1:51PM
Cheque Amount - 821.47
OOO357 G& KSERVICES CANADA INC
151U38527 SHOP TOWELS, FLOOR MATS 08/06/2009 I 235.88 007m6
ChequeAmount- 235.88
001538 GROUND EFFECTS LANDSCAPE & DESIGN
260 CEMETERY CARE & YARD CLEAN 07t31t2009 I 2,541.00 007007
Cheque Arnount - 2,541.æ
001577 HALDIMÆ.ID COUNTY
donation DONATION TO RELIEF EFFORTS 08119120F,9 I '100.00 007008
ChequeAmount- 100.00
OOO991 HORVATHAUTOPARTS
192318 GLOVES NTTRTL BLACK O6t25t2009 I 31.62 007009
192653 M-TORKSTD 2 PLY 07t07t2009 I 60.69 007009
Cheque Amount - 92.31
0@427 HYDRO ONE NETWORKS INC
Aug 0024G14793 UTILITIES - GARAGE 0A0712009 I 286.11 007010
Aug 0ê160{8880 UTILITIES - STRAF LIBR OU11lzOOg I 262.63 007010
Arrg 12660S2007 UTILITIES - MED BLDG Og11l2O09 I 93.33 007010
Aug 15773680'16 UTILITIES - PUMP#S O8l11f2OOg I 337.97 007010
Aug 25260{9578 UTILITIES - OFFICE 0811112009 I 328.æ 007010
Aus 5399$93004 UTILITIES - PUMPflI 0A1A2009 1 47.u 007010
Aug 68860{8015 UTILITIES - STR/Aùtr FIREHALL 08/11/2009 I U2.67 007010
Arg 7339441@3 UTILITIES - PUMP# 3 O8l1A2OOg I il.60 007010
Aug 86590-87008 UTILITIES - PUMP#2 081112:0[,9 I 221.26 007010
Aug 8764G15034 UTILITIES - S.C.C. O8t11l20ûg I 886.36 007010
Cheque Amount - 74.58
o7115t2009 I 821.47 007005
Cheque Amount - 2,871 .41
0711712009 I 8,076.97 0070íí
Cheque Amount- 90,230.50
0712712009 1 1',12.96 007013
Cheque Amount - 8,076.97
001558 JOE JOHNSON EQUIPMENT INC.
0630348 JOHN DEERE TRACTOR W MOWE 08t17t2009 I 90,230.50 007012
Cheque Amount - 112.96
Page 2
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 101 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - OBl20l2O09
OOOSIO KI.ASSEN AUTO PARTS
0812012009 1:51PM
1-32795
't-32864
1-33247
r-33698
1-33934
1-34056
1-340ô4
1-3/.514
1-35126
1-35209
1-36242
SEAL
RAD A/F
SAFETY GI.ASSES
BATTERIES
PART FOR LAWN MOWER TRAILEI
STARTER, GLOVES
BATTERY, STARTER CORE
FILTERS
MARKERS
SOCKET
SCREIA/DRIVER
1.38 0070',t4
54.01 007014
63.05 007014
157.49 007014
13.50 007014
226.82 007014
169.39 007014
74.41 007014
13.53 007014
4.38 007014
7.80 æ7014
07t02t2009
0710312009
071o712009
0711312009
07t16t2009
07l17l2@9
07t17t2009
0712312009
0713012009
07131t20f,9
0811412009
Cheque Amount -
001433 MICROCAD COMPUTER CORPORATION
1000001608 LINKSYS ACCESS POINT 07102t2009 I
Cheque Amount -
OOO6IO MINISTEROFFIMNCE
7597 FIRE COLLEGE REGISTRATION 08/06/2009 I
785.76
101.27 007015
101.27
260.00 007016
000617 MUDFORD FAÑ/IILY FOOD TOWN
10110ø49441
101 10450233
I 01 10453353
101'lø53958
101 10459A17
10110460089
101 10463384
101 10463946
116990
0006s8 oMERS
July'09 remit
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SERVICE CONTRACT
GARBAGE DISPOSAL
JULY'09 REMIT - O41OO
Cheque Amount -
05t12t2009
05/15/2009
05t27t2009
05n912009
06,1202.009
cÉ,12A2009
0710412009
07lo71200/9
260.00
7.68 @7017
43.18 0070'17
71.38 407017
35.88 407017
19.32 007017
2.99 007017
9.00 007017
15.16 007017
000635 NEOPOST CANADA LIMITED
I 't700619
Cheque Amount -204.59
0811012009 r 395.50 007018
Cheque Amount -395.50
38,148.4307131t2009 I 007019
Cheque Amount -38,148.43
12,899.370713112009 I 007020
OOOETT NORFOLK DISPOSAL SERVICES
000679 OXFORD SAND & GRAVEL LTD
Cheque Amount -12,899.37
Page
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 102 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0812012009
rN00104736 ROUND STONE, CLEAR STONE 08t13t2009 I 2,053.32 007021
tN00104762 sToNE O8t14t2æ9 I 143.46 007021
Cheque Amount - 2,196.78
OOO71O PORTBURWELLHOME HARDWARE
7055 GARBAGEBAGS o7t10t2009 I 40.67 007022
Cheque Amount - Q.67
OOO733 R&RREFRIGERATION
2797' MUSEUMS - ArR COND|TTONTNG O8t14t2009 I 282.98 007023
Cheque Amount - 282.98
001554 R&T TAX MA¡¡AGEMENT INC.
sales tax RECOVERY OF SALES TAX O7l14l2OOg I 2,449.55 007024
Cheque Amount - 2,449.55
OO'1574 R-SAFETY
1013
1014
Cheque Amount - '1,380.51
OOO743 RBCROYALBANK
Aug 45160500009541764MCTO COURSE o7l13l2oog I 330.75 007026
Aug4516 050æ0954176 OBOA AIINUAL MEETING 07n3n009 I 918.75 007026
Ar.rgu451605@@95417ÀSTAPLES STORE - OFFICE SUPPL 0712912009 I 52.49 007026
ChequeAmount- 1,301.99
OOO752 RESQTECH SYSTEMS INC
00010066 GRTNGS 0a11r2009 | 57.11 007027
Cheque Amount - 57.11
001579 ROSS SCOTTCARROLL
reimburse credit CREDIT ON TAXACCOUNT 08120120É,9 I 768.35 007028
Cheque Amount - 768.35
OOO789 SAFEDESIGNAPPARELLTD
SIGNSTANDS
SIGNSTA¡¡DS
06/05/2009 I 767.89 007025
0d09/2009 t 612.62 007025
o8n1r2æ9 I 440.16 007029
0811712009 I 186.61 007029
0812012009 'l:51PM
228037 CLOTHTNG
228086 CLOTHTNG
ChequeAmou t- 626.T1
OOO829 SPECTRUM COMMUNICATIONS LTD
0000502024 oVERCALLS, HOLTDAYFEE 08/15/2009 r 10.84 007030
0000502313 ANSWERTNG SERVTCE 08t15t2009 I U.70 007030
Cheque Amount - 95.54
OOO857 STRONC'CO EQUIPMENT
934580 ALTERNATOR 0811312009 I 2,053.82 007031
935150 SHtpptNG CHARGE 08t14t2009 I 18.66 007031
Page 4
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 103 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - Ogl20l200g
0812012009 'l:51PM
Cheque Amount - 2,072.48
001482 SUN MEDIA CORPORATION
x11230857 NOTTCE OF MEETTNG - DYCK 07t24t2009 , 332.43 007032
Cheque Amount - 332.43
000863 SUZANNAMANTEL
member invoice MEMBERSHIP TO CGA 08/18/2009 I 775.00 007033
Cheque Amount - 775.00
001418 TELUS
016242498o't116366069 CELL PHONE - B KNTFTON 08/05/2009 t 32.53 007034
Cheque Amount - 32.53
OO'1257 TERANET ENTERPRISES INC.
lN\0@9663 oNTARIO PARCELASSESS DATA 08/10/2009 r 1,8Ar.50 007035
Cheque Amount - 1,8e1.50
001247 TILLSONBURG GI.ASS
230156 MTRROR - MARTNE MUSEUM O8t13t20É/9 I 14.13 æ7036
Cheque Amount - '|.4.13
OOO913 TOWNSHIP OF MAI.AI-IIDE
09{13 JUNE 2009 WATER 07t31t2009 t 21,044.40 007037
ChequeAmount- 21,U4.40
@0938 UNIVERSITY OF GUELPH
MOE@urse MOEWATERQUALIWCOURSE OA20n0Og I 297.50 007038
Cheque Amount - 297.50
OOI578 WALKERTON CLEAAI WATER CENTRE
@urse CROSS CONNECTION & BACKFLO 0812012Ûl,9 I 262.50 007039
Cheque Amount - 262.50
001216 WATSON &ASSOCTATES
15609 PSAB &ASSET MA¡'IAGEMENT 06/30/2009 I 2,256.03 007040
Cheque Amount - 2,256.03
001015 VI¡EAO
annual conference 5TH CANADIAN R&B CONFERENCI 08i/2012009 I 630.00 00704'l
Cheque Amount - 630.00
000986 WORKPI.ACE SAFETY & INSURANCE
July'o9 remit 1625314 JULY'og REMIT 07l31l20Ûg I 2,033.37 007042
Cheque Amount - 2,033.37
Cheque Run Total - 252,773Jt4
Page 5
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 104 of 151
2009-07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 009710 Report Date: 08/2{12009
O8lz1nOAg 10:544M
Accounts Payable Voided Gheque
Fiscal Year: 2009
PostedBy: SANDRA
Posting Pd,: 8 Posting Date: 082112009
01410G'1030 General bank
01{10G1950 Accounts PayableTrade
CDIST to be invoioed b county
CDIST to be invoiced to county
Void Chq:696'l
COUNTYOF ELGIN
Void Chq:6961
COUNTYOF ELGIN
Total Debits
Total 9edits
Net Poling
2,529.21
-2.529.2',1
0.00
Page
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 105 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0812612009
0812612009 9:044M
OOOO83 B.M.B. TRUCKING
ricfimond park SAND DELIVERY TO RCHMND PAF 06/2912009 I 210.00 007043
ChequeAmount- 385.76
OOO229 DANCE SEVIER CLEANING INC
10776 CLEAN SEVI/ERS tN EDEN 08104t2009 1 771.75 007046
001231 CENTRAL ELGIN FIRE RESCUE
OO7/09 SHAREDCOSTS
OOO199 COCA-COI.A BOTTLING LTD
35839604 PREMTX
OOO25O DEL-BAC SALES LIMITED
201636 SUPPLTES
20318r'. SUPPLIES
OOI179 EAGLE SIGNS & GRAPHICS
OOO339 FIRESERVICE MANAGEMENT LTD
419058 SUIT CLEANING
GhequeAmount- 210.00
08t20t2@,9 r 103.68 007044
Cheque Amount- 103.68
0612912009 r 385.76 007045
Cheque Amount - 2,677.50
oa21i2ÛO9 I 130.4'1 00705'l
Cheque Amount - T11.75
07102120p,9 I 641.11 007047
0u2112cf,9 C -146.47 007047
SIGNS, DECALS
ChequeAmount- 4U.æ
08117t2009 I 399.00 007048
ChequeAmount- 399.00
000284 ED ROLOSON
conferenceexpense CONFERENCE EXPENSES O8l25l2OOg I 576.62 007049
Cheque Amount - 576.62
001288 FARMINGTON MECHANICAL INC.
007514 EAST BEACH SEWAGE PUMP REP 0A21i2009 I 2,677.50 007050
Cheque Amount - 130.41
OOO357 G& K SERVICES CAMDA INC
1s18444240 SHOP TOWELS, FLOOR MATS 0812012009 t 235.88 007052
ChequeAmount- 235.88
OOO427 HYDROONE NETWORKS INC
Aug 2539GO7266 UTILITIES - MENNA STL 08/18/2009 I 559.41 007053
Aug 2539G55002 UTILITIES - PB STL HWY 19 0811812009 I 1,649.85 007053
Aug 6239G22001 UTILITIES - STRAF STL 08/18/2009 I 1,037.36 007053
Au9627904726 UTILITIES - RCHMD STL 0811812009 I 185.20 007053
Aug 8159G07297 UTILITIES - EDEN STL 0811812009 I 552.9'1 007053
Aug 87790{7295 UTILITIES - CORINTH STL 08/18/2009 I 232.11 007053
Page 1
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 106 of 151
2009.07.22 6.3 9050
Cheque Amount - 4,216.U
001575 JOHN FEHR CONSTRUCTION
material costs ROOFING - STRAF LIBRARY 0U1712009 I 6,æ7.25 007054
Cheque Amount - 6,867.25
OOO572 MANULIFE FINANCIAL
100619745 SEPT'09 REM|T
100619954 SEPT'09 REMIT
Cheque Amount - 9,739.41
000617 MUDFORD FAMILY FOOD TOWN
10110457544 PAPER TOWELS, FOAM CUPS æ11A2@9 I 36.il 007056
ChequeAmount- 36.64
000623 MUNICIPALITY OF BAYHAM
Aug'09 petty PETTY CASH
08114t2009 I 25.10 00704f
0811912009 I 18.90 007064
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0812612009
0812612009 9:044M
o8t14t2@9 I 6,012.29 007055
0811412009 I 3,727.12 007055
0812512009 I 170.40 007057
Gheque Amount - 170.40
OO15O4 ONTARIO TAX SALES INC
621 LISTING 0{02-16001 0712912009 I '1,023.75 007058
Cheque Amount - 1,023.75
0æ727 PUROI.ATOR COURIER LTD
40s951690 COURTER SERVTCES 08114t2009 I 86.71 007059
ChequeAmount- 86.71
OOOTM REALTAXINC
26456 TAXSALE PROCEEED G0o2-16001 07t29t2009 I 73s.00 007060
ChequeAmount- 735.00
OOO829 SPECTRUM COMMUNICATIONS LTD
0000373323 WARRANTY EXTENSION 08t/18/2009 I 113.00 007061
ChequeAmount- 113.00
@1ß2 SUN MEDIACORPORATION
x11232542 REOVE HOLDING PROVISION 0810712009 I 285.39 007Ñ2
ChequeAmount- 285.39
000886 THERRIEN'S EXCAVATING
398 CASTER DRAIN, EAST BEACH WSI- 08/2512009 r 1,',t07.75 007063
Cheque Amount - 1,107.75
OOO935 UNION GAS LIMITED
273-210619È9754 UTTLITTES-E.C.C.
27T21062430725Au9 UTILITIES - PUMP#1
44.00Cheque Amount -
Page 2
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 107 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0g12612009
Gheque Run Total -
08t26l2ñ9
Page
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 108 of 151
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM 27ß8l2OOg 4:21PM
Accounts Payable
Royal Bank
Cheque Register - 2TlOBl2OOg
lnvoice
Payee Number
Invoice Cheque Cheque
Date Tyæ Amount Number
000657 OMEGA CONTRACTORS
tender deposit RETURN TENDER DEPOSIT 2710A2009 I 30,000.00 007065
Cheque Amount - 30,000.00
Cheque Run Total - 30,000.00
Page 1
Cheque Register being Cheques #6954 to Cheque #7065 inclusiv...Page 109 of 151
Page 110 of 151
O
CORPORATION OF TIIE MTTNICIPALITY OF BAYHAM
STAFF REPORT
lu: Mayor dø Members or uouncil
FROM: Suzanna Dieleman Mantel, CGA
f-r.llll!: .¿lugust zJ) zvvt
FILE:
SUBJECTaS ewer Proi ect L-an
Purpose:
To renew the municipality's credit agreement with CIBC for the sewer project loan.
Background:
The municipality has a l0 year loan with CIBC, maturing Apú12072 Each year, the
municipality is requested to renew the credit agreement for this loan. The agreement is a
standard form of agreement and details the loan information'
Strategic Plan Goal(s):
Goal #1 - Practice responsible financial management.
Recommendations:
THAT by-law 2009-103 being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Canadian Imperial Bank of Commerce be
presented to council for enactment.
Respectfu lly submitted,Reviewed by,
Kyle Kruger, CMO
Administrator
Suz a Dieleman Mantel, CGA
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 111 of 151
CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2009-103
A BY.LA\ü TO AUTHORIZE THE EXECUTION
OF' AN AGREEMENT BETWEEN THE
MUNICIPALI'I'Y O-I'' I'AYHAIVr
ANI)
CANÄDIAN IMPERIAL BAI\K OF COMMERCE
WHEREAS the Municipality of Bayham has an existing loan with the Canadian Imperial Bank
of Commerce authorized under by-law 99-93;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary and expedient to renew the credit agreement with Canadian Imperial Bank of
Commerce;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,
attached hereto as Schedule"A" and forming part of this by-law, between Canadian
Imperial Bank of Commerce and the Municipality of Bayham;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3.d DAY
OF SEPTEMBER 2009.
MAYOR CLERK
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 112 of 151
CA Version 2008/1 0
Page 1 of 4
CIBC Retail Markets Credit Agreement
200 Broadway Street
Tillsonburg, Ontario
N4G 5A7
Jul 28, 2009
THE CORPORATION OF THE MUNICIPALITYOF BAYHAM
PO BOX 160
STRAFFORDVILLE, Ontario
NOJlYO
Canada
Attention: Suzanne Mantel-Treasurer
Dear Ms. Mantel:
We are pleased to establish the following credit facilities. Each credit offered is referred to as a "Facility".
OverallCredit Limit:
Overall Credit Limit
The total approved amount of all Facilities:
Term Facility
is not at any time to exceed CDN$593,276.00.
Loan Amount:
Purpose:
Description:
Rate:
Last Regular Scheduled
Payment Date:
Repayment:
Fees:
Condítions:
Facility A: Term Facility
$593,276.00
This Facility is to be used for : Capital infrastructure projects.
A non-revolving Demand lnstalment Loan. Principal that is repaid is not
available to be re-borrowed.
lnterest will be calculated at a fixed rate of 6.250% per year for a 27
month term amortized over 27 months.
Apr 11,2012
On demand. Until demand, this Facility is repayable as follows:
6 regular semi-annual payments of $1 09,971.35 (principal and interest
blended). Any outstanding principal and interest and any othel amount
due but unpaid with respect to this Facility is due on the Last Regular
Scheduled Payment Date.
The firsunext and the
last regular in d
interest and a
Facility is due
You may only prepay this Facility in accordance with Schedule A.
The fees payable irl respect of this Facility are as listed under
"GENERAL FEES' at the end of this Letter.
See also'CONDITIONS APPLICABLE TO FAClLlTlES", "All Facilities" at the
end of this Letter.
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 113 of 151
CA Version 2008/10
Page 2 of 4
CIBC Retail l/arkets Credit Agreement
CONDITIONS APPLICABLE TO FACILITIES
CONDITIONS APPLICABLE TO FACILITIES
Regrsfraflons:CIBC may, if it deems necessary in its sole discretion, register a
Financing StatemenUFinancing Change Statement under the Personal
Property Security Act (or the equivalent) in the applicable
jurisdiction, or file a registration under any relevant legislation and
in any government offiòe in relation to any security granted in
connection with the Facilities, recording CIBC's security interest,
including, without limitation, recording CIBC's security interest in any
motor vehicle by registering the Vehicle ldentification Number.
lf this Letter is governed by the laws of Saskatchewan and you are a
corporation, you agree that The Limitation of Civil Rights Act and The
Land Contracts (Actions) Act does not apply insofar as it relates to
actions as defìned in that Act, or insofar as it relates to or affects
this Letter, the rights of CIBC under this Letter or any instrument,
charge, security agreement or other document of any nature that renews,
extends or is collateral to this Letter.
All security required under the Facilities generally or under a specific
Facility must be in form and substance satisfactory to CIBC and unless
othenryise agreed in writing, must be delivered prior to any advance
under all Facilities generally or under the relevant Facility if the
security is only required for that specific Facility, as applicable.
Saskatchewan
Waiver:
Conditions
Applicable to all
Security:
SECURITY
The following security is required in addition to any other security
requirements outlined elsewhere in this letter (without duplication):
Capital Expenditure Borrowing By-Law Dated December 2, 1999..
Other Security:
Capital
Exependiture
Borrowing By-Law
You will provide to us:
(a)
(b)
Gonditions:
REPORTING REQUIREMENT
Audited annual financial statements within 150 days after the end of
each fiscal year, on a consolidated basis.
A annual budget for your next fiscal year, including annual projected
income statement within 150 days after the end of each fiscal year end,
on an unconsolidated basis.
Any financial statements required above shall only be accepted by us if
they have been signed by officers or persons duly authorized to sign the
financial statements, or the financial statements must be accompanied by
a certificate (as required by us) from an authorized signatory of the
business certifying that the financial statements present a true and
fair view of the business.
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 114 of 151
CA Version 2008/'10
Page 3 of 4
CIBC Retail Markets Credit Agreement
GENERAL FEES
GENERAL FEES
addition to any other fees outlined elsewhere in this Letter.
Amendment Fee:lf you require an amendment to this Letter, there will be a fee of
$150.00 payable on the date you sign such amendment to this Letter.
OTHER PROVISIONS
Next Scheduled Review The next scheduled review is Jun 30, 2010. The terms of this AgreementDate: will continue until amended or superseded by another agreement in
writing.
Schedule A:
Repayment:
lnterest Payment
Dates:
Overdrafts:
Authorized Debits: Unless you have made other arrangements with us, you authorize us to
debit your Operating Account for any required payments (including,
without limitation, any scheduled payments), interest, fees or other
amounts that are payable by you to us with respect to any Facility, as
and when such amounts are payable.
Governing Law:The laws of the Province of Ontario and the federal laws of Canada
applicable therein shall apply to this letter including Schedule A and
any amendments, additions or replacements. The parties hereto submit to
the exclusive jurisdiction of the courts in that Province.
The parties confirm their express wish that this Letter and all
documents related thereto be drawn up in English. Les parties confirment
leur volonté expresse de voir le présent contrat et tous les documents
s'y rattachant être rédigés en anglais.
This Letter supersedes and replaces all prior discussions, letters and
agreements (if any) describing the terms and conditions of Facilities
contained in this Letter. This Letter does not however serve to operate
French Language:
Replacements:
The attached Schedule A, which contains certain additional provisions
applicable to the Facilities, and certain definitions, forms part of
this Letter.
All amounts under any Facility are repayable immediately on demand by us
unless othenruise indicated. We may terminate any Facility in whole or in
part at any time.
Except with respect to interest on amounts in default, which is payable
on demand, interest is payable as specified herein and subject to the
terms and conditions in Schedule A.
Money advanced under any Facility in excess of the Credit Limit or Loan
Amount applicable to that particular Facility is repayable on demand and
will bear interest at our Excess lnterest Rate to the extent permitted
by applicable laws and regulations.
as a novation. To the extent necessary, CIBC reseryes all of its rights
in respect of any Security that has been granted to secure your
obligations with respect to the Facilities.
you have read and and conditions (including the terms and
hedule attached to closed duplicate copy of this Letter
written acknowledg s as required by us) and returning it to the
undersigned prior to Sep 30, 2009.
lf (a) we have not received a duly executed copy of this Letter (including any acknowledgements from any
Guarantors as required by us) by the date indicated above, and (b) you have not fulfilled all the conditions
required for us to advance funds under the Facilities indicated in this Letter by Sep 30, 2009 (or any
extension of this date that we may agree to), we may in our sole discretion and without notice to you, cancel
all of the Facilities listed in this Letter and we will be under no further obligation to advance any funds to
you under this Letter.
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 115 of 151
CA Version 2008/1 0
Page 4 of 4
CIBC Retail Markets Cred¡t Agreement
OTHER PROVISIONS
We would like to take this opportunity to thank you for choosing CIBC. We look forward to assisting you and
your business with any future financial needs you may have.
Name:
Title:
Address:
Phone No.:
Fax No.:
Name:
Title:
Larry Calendino
Senior Business Advisor
Simcoe, Ontario
Accepted this
-
day of
Attachment(s):
(1) Schedule A - Standard Credit Terms
THE CORPORATION OF THE
MUNICIPALITYOF BAYHAM
Signature
Lynn Acre
Mayor
Signature
Name: Suzanne Mantel
Title: Treasurer
Staff Report F2009-37 regarding Sewer Project Loan. File: ...Page 116 of 151
C,
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SITR.II'.CT: TnfrasfructureNeeds Studies
-NU.MBER¡
-C2009--018
Purpose
This report is to provide a proposed program of Infrastructure Needs Studies for various service areas
of the Municipality.
Background
As part of the Municipality of Bayham Strategic Plan process 2008-2013, the desire to undertake
Needs Studies for various municipal service areas was identified, and included as a strategic priority.
The first step in the process under that priority is the preparation of a program report for
implementation.
Staff Comments
The Strategic Priority identified the following areas for infrastructure needs studies:
. Roads
. Water
. Sanitary Sewer
. Buildings
. Rolling Stock
. Other
Staff have identified items in the category of "other" to include storm sewers, bridges and culverts,
sidewalks, and streetlights as these are the remaining infrastructure categories of the most significant
capital value.
In general terms, infrastructure needs studies will include an inventory, condition evaluation,
evaluation of maintenance needs, renewaVreplacement needs, review of growth impacts, and
establishment of a long term capital plan. Each service area though has unique qualities, and will
have some variations. It should also be noted that infrastructure needs studies differ from service
delivery review. That program will be the subject of separate report.
The following is the proposed implementation plan for these needs studies:
Service Area Dates Provider
Buildings 2010 Engineer $
Rolling Stock 2010 ln-house $Roads 2011 Engineer $
Bridges and Culverts 2011 ln-house $
Storm Sewers 2012 Engineer $Sidewalks 2012 ln-house $
Sanitary Sewers 2012 ln-house $Water 2013 ln-house $
Street Lights 2013 ln-house $
lT/Parks Equipment on-going ln-house $
DATE: August 20,2009
FILE:
Staff Report C2009-018 regarding Infrastructure Needs Studie...Page 117 of 151
faée L
Options
1. Commence with Infrastructure Needs Studies per the proposed implementation plan, subject
annual budget process
2. Amend the implementation plan to add/remove extemal assistance (note: impacts time frames)
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT the implementation plan for municipal infrastructure needs studies as outlined in Report
C2009-018 be adopted.
Staff Report C2009-018 regarding Infrastructure Needs Studie...Page 118 of 151
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
DATE: August 18,2009
F'ILE:
SUBJECT: East Pier Repairs and Budget NUMBER: PR2009-16
Purpose
To initiate engineering works for repairs to the East Pier at Port Burwell harbour.
Bacþround
The municipality has been allocating funds in its annual budget since 2007 for work/repairs on the
east pier. At this time $100,000 has been set aside (inclusive of the 2009 allocation). Although
allocated in the budget, the specifics works were have not been delineated.
As Council will be aware, the east pier in Port Burwell was acquired from the federal government
in 1994. The last evaluation carried out on the pier was obtained for Small Craft Harbours in
November of 1996. The report is from a visual inspection and divers report at that time. The report
includes a small section on minor repairs and complete reconstruction. In the area of minor repairs,
the minimum investment at the time to clear safety hazards and prevent further deterioration was
approximately $50,000. Complete deck replacement was estimated at $350,000. Staff are not
aware of any works arising from the report that were carried out.
Staff Comments
Given that further deterioration has likely occurred since 1996, staff suggest the first step in repairs
at the pier should be a report from a qualified engineer. In order to ensure that repair works are
carried out in a manner that protects the pier from further deterioration, the assistance of a qualified
engineer is recommended. As a result of a previous discussion with Council, staff have pursued
Riggs Engineering, as that firm carried out the 1996 review. Unfortunately, that firm has not been
able to provide any proposal/pricing after numerous requests. Staff have however obtained an
estimate from CJDL Consulting Engineers. After review of the 1996 report, and an on-site review,
CJDL has provided an estimate of $20,000 to carry out evaluation and make recoÍrmendations on
deck repairs (and alternatives to isolated deck repairs such as staged recapping). It is anticipated
this work can be done this fall, and repairs scheduled, likely for 2010.
Options
l. Retain CJDL Consulting Engineers to evaluate the east pier and to make recoÍrmendations for
maintenance/repairs
2. Obtain estimates from contractors for concrete resurfacing of the east pier
3. Examine other resurfacing options for the east pier.
Staff Report PR2009-16 regarding East Pier Repairs and Budge...Page 119 of 151
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Goal #3 - Ensure reliable, well maintained and secure infrastructure
Recommendation
TT{AT staff he authoriz.ed to retain CJDL Consultins Ensineers to evaluate the east pier and to
make recommendations for maintenance/repairs.
Staff Report PR2009-16 regarding East Pier Repairs and Budge...Page 120 of 151
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Siltation Study - Port Burwell Harbour
August 18,2009
FILE:
NUMBERz C2009-17
This report is to advise Council of the outcome of requests for proposals regarding a Siltation study
for the Port Burwell Harbour area.
Background
As a result of on-going discussions with DFO (Small Craft Harbours), and Council interest in
siltatior/current patterns at the harbour area, Council requested staff obtain estimates for a "Coastal
Processes Study".
Shoreplan Engineering Limited subsequently provided a proposal, considered by Council in June. At
that time, Council requested staff proceed with a call for further proposals. Staff inquired with a
number of firms/agencies, and were able to obtain one additional proposal, from Baird and Associates.
Staff Comments
There are a limited number of firms able to undertake this type of study, however both firms that have
submitted are very experienced and qualified. Prices quoted for the studies are:
Shoreplan Engineering Limited
Baird and Associates
$24,500 plus applicable taxes
$28,000 plus applicable taxes
Both proposals received have been shared with SCH for comment and input upon their receipt. SCH
staff indicated the Shoreplan proposal met the needs as had been discussed, however we have not
received comment on the Baird submission at this time. It has also been indicated that they would be
in a position to share the costs of such a study on 50/50 basis, provided it is completed within their
current fiscal year. The 2009 municipal budget does not include provision for such a study. As such,
should the municipality proceed, funding would be required from reserves and/or the 2010 capital
program.
As mentioned, both firms have made acceptable submissions, though the Baird proposal provides
some greater detail. Both appear to have the necessary experience and expertise to complete the
project, and timelines are similar (9 weeks for Shoreplan, 8 weeks for Baird). Therefore, should
Council determine to proceed, staff would recommend Shoreplan Engineering be selected based on
the slightly lower cost.
Options
1. Proceed with the Siltation Study per the proposals received (subject to cost sharing agreement with
scH).
2.Defer consideration of the matter to the 2010 municipal budget discussions.
Stratesic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
Staff Report C2009-17 regarding Siltation Study - Port Burwe...Page 121 of 151
Recommendation
THAT Shoreplan Engineering be retained to conduct a Siltation Study for the Port Burwell harbour
âroeras outlined in their proposal dated May 5,2009 subject to cost sharing on a 50150 basis with
Small Craft Harbours.
Staff Report C2009-17 regarding Siltation Study - Port Burwe...Page 122 of 151
THE CORPORATION OF'THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Lynda Millard, Clerk
SUBJECT: Bayham Community Centre Rental
DATE: August 31,2009
FILE: cßf Êo t
NUMBERz C2009-019
PURPOSE
This report is to provide Council with a recommendation from the Community Centres
Committee to utilize the Straffordville hall for a martial arts program and to request Council
approval.
BACKGROT]ND
The Community Centres Committee has been approached by a local karate leader, requesting a
reduced rental rate to utilize the Straffordville hall for a 2-hour weekly evening program for
mainly youth, beginning September 23,2009 through June 2010 (36 weeks).
STAFF COMMENTS
Committee members have been circulated the request and through email have discussed, and
recommend support for this youth and up karate activity (aged 4 to 6Gr-).
The group is willing to stack tables and chairs and reset them as necessary for use of the main
floor area. It is understood that no equipment or furniture are required, children are well-
supervised, conduct their activities without shoes and agree to place wet shoes/boots in the
hallway near the front hall during inclement weather. As well, washroom visits are to be closely
monitored. Adequate liability insurance coverage is available.
Staff have confirmed that janitorial arrangements can be made at a reduced cleaning rate,
maintaining cost recovery for this activity. The proposed activity does not interfere with any
other rentals or uses at this time.
It has been noted that use at both the Vienna and Straffordville sites has decreased this year and
Committee members support the proposed activity rather than have the buildings remain empty.
Attachments: By-laws 2009 - 104 and 2009 - 105 are attached for further reference.
Strategic Plan Goals: Goal # 3 Create a positive business atmosphere
GoaI# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
Staff Report C2009-019 regarding Bayham Community Centre Ren...Page 123 of 151
Report C2009-019
RECOMMENDATION
'TTHAT StaffReport C2009-019 regarding Bayham Community Centre Rental be received;
TIIAT By-Laws 2009-104, being a by-law to further amend rates and fees By-Law 2005-
102 and 2009-105, being a by-law to amend the Janitorial Agreement with Ramona Peidl,
respectively, be presented to Council for enactment.'
Respectfully zubmitted Reviewedby
Staff Report C2009-019 regarding Bayham Community Centre Ren...Page 124 of 151
THE CORPORATION OF TIIE MT]NICIPALITY OF BAYHAM
BY-LA\il 2009-104
BEING A BY.LA\M TO FURTHER AMEND BY.LAW 2005.102
IMPOSING RATES AND FEES
WHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the Council
of a local Municipality may by by-law, impose specific rates and fees to be charged for
municipal services.
AND WHEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule of rates and fees for municþal services;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2008-024 anendthe schedule of rates and fees for municipal services
AND WHEREAS the Council of the Municipality of Bayham now deems it expedient to
further amend ByJaw 2005-102 in regard to the Bayham Community Centre;
AND WHEREAS the Council of the Corporation of the Municipalityof Bayham deems it
necessary to further amend the schedule of rates and fees for such services;
AND \ilIIEREAS Council is desirous that adoption of such amendment be by by-law;
TIIEREF'ORE THE COUNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENÁ.CTS AS FOLLO\MS:
1. TIIAT ByJaw 2005-102, Schedule "A", as amended, be further amended to include
the following under Community Centre Rental Fees Bayham (Straffordville):
tr Martial Arts program all renters $ 35 per 2 hour evening schedule.
2. TIIAT effective upon final passing of ByJaw 2009-104, the Schedule of Rates and
Fees set out in Schedule "A" attached to By-law 2005-102, as amended, shall rsmain
in effect until further amended or rescinded.
2. AND TIIAT in all other respects ByJaw 2005-102 be hereby confirmed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3M DAY
OF SEPTEMBER 2009.
MAYOR CLERK
Staff Report C2009-019 regarding Bayham Community Centre Ren...Page 125 of 151
TIIE CORPORATION OF TIIE MT]NICIPALITY OF BAYHAM
BY-LAW NO.2009-10s
A BY-LAW TO AMEND BY.LA\ü 2OO9-025
BEING AN AGREEMENT }YITH RAMONA PEIDL
FOR THE PROVISION OF JANITORIAL SERVICES AT THE
BAYH.A.M (STRAFFORDVILLE) COMMUNITY CENTRE
WIIEREAS the Council of the Corporation of the Municþality of Bayham did pass ByJaw
2009-025 on March 5,2009 authorizing the Mayor and Clerk to execute an agreement with
Ramona Peidl for the provision ofjanitorial services for the Bayham Community Centre owned
by the Municipality of Bayham;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham and the
contractor are desirous of amending this contract;
NOW THEREFORE THE COTINCIL OF TIIE CORPORATION OF THE
MTTNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the Agreement for janitorial services between the Municþality of Bayham and
Ramona Peidl be amended as follows to add:
Bayham Community Centre cleaning of the Main Hall following once
weekly Martial Arts Activity at a cost of $26;
2. THAT all terms and conditions of the original agreement remain in fuIl force and effect;
3. TIIAT this by-law shall come into fuIl force and effect upon final passing.
RE,AD A FIRST, SECOND AND TIIIRD TIME AI\D FINALLY PASSED TIIIS 3Ð DAY
OF SEPTEMBER 2009.
MAYOR CLERI(
Staff Report C2009-019 regarding Bayham Community Centre Ren...Page 126 of 151
THE CORPORATION OF THE MT]NICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August 31,2009
FROM: Lynda Millard, Clerk FILE: Fl l
SUBJECT: Museums & Technology Fund NUMBERz C2009-020
PURPOSE
This report is to request Council to support a funding request to the Ministry of Culture under the
Museums and Technology Fund
BACKGROT]NI)
The Museums and Technology Fund will invest in innovative projects and partnerships that will
enable collections-based a¡ts and heritage organizations to use digital technology to support
community economic development, education and life-long learning.
Program Objectives
o Provide citizens with access to the diversity and richness of Ontario's heritage and its
history.
o Mærimize the role of collections-based arts and heritage orgarizations in stimulating
cultural tourism, community economic development and municipal cultural planning.
tr Encourage innovative museum partnerships and models that support education, lifeJong
learning and new audience development.
General Funding Terms
tr The Ministry of Culture will fund up to 50% of eligible project c,osts, to a maximum of
$50,000, for organizations serving communities with a population over 20,000.
Orgaruzations serving communities with a population under 20,000 will be eligible to
receive up to 80% of project costs to a maximum of $50,000.
o Grants will not exceed $50,000. Grants over that amount will be considered under
exceptional circumstances and if supported by a strong business case.
tr You may receive additional funding for your project from other levels of government.
o In cases where funding from other Ontario government sources is included, this funding
must be for a component of the project that is separate and distinct from the portion to be
funded by the Museums and Technology Fund.
o Donated services and materials are included in the calculation of the total project
value/expenditures. The value of donated services and materials may not exceed l0o/o of
total project costs.
Staff Report regarding Museum and Technology Fund. Page 127 of 151
Report C2009-020 -2-
tr The Ministry's contribution will not exceed the actual cash expenditure for the project.
tr Funding will be provided on a single or one-time only, project basis.
STAFF COMMENTS
I have confirmed that the municipality qualifies to appl¡ on behalf of our Lighthouse, Marine
and Edison museums and the wind interpretive centre, as the lead applicant as follows:
"....regarding the eligibility of municipalities as lead applicants on behalf of their municipal museums/art
gølleries/archives. It has taken us a little while to finalize, but I wqnted to confirm that ycË, municipalities
can apply as lead applicants to the Museums and Technologt Fund on behalf of their municipal
museums/art galleries/archives. Projects undertaken in partnership with other organizations are
preferred, so I would encourage your municipal museums to consider working collaboratively with each
other, andwith other organizations in the ímmediate and sunounding communities."
As advised above, we will also need to partner with others, which may include, but is not limited
to, the Port Burwell and Bayham Historical Societies, local Chamber of Commerce, Malahide
Township and Elgin County. It is uncertain what form of documentation will be required for this
"partnering".
Staffbelieve this presents an excellent opportunity to access funding that can assist the heritage
sector through our museums, the wind interpretive centre and the overall municipality in web
based areas of enhancement including collaborative digital technology through museums
collections management, online exhibits, curriculum and education modules, innovative
marketing and promotion, exposure to our beach, local events, tourist athactions, scenic parks,
hills, creeks and valleys. This opportunity could also benefit our wide variety of agricultural and
home based farm fresh foods, vegetables, fruits, handÆrome made arts and crafts, business and
commercial enterprises.
This program also fits in very well with utilizing technology for the new Edison Museum of
Vienna facilityproposed to begin soon with a professional fundraiser.
With Council's support, staffwould meet with the proposed local groups and develop the
application for submission.
Potential Projects
tr Assess and create cataloguing records of the collections úrlízingweb based soft-ware,
technology and expertise provided by the County of Elgin, including the digitization of
the artifacts in the collections of the Edison Museum of Vienna and the Port Burwell
Marine Museum in accordance with the existing collection management and development
policy.
o Research, assess, develop and implement policies to meet provincial standards for small
community museums, to ensure adequate duty of care for the conservation and
preservation of the Edison Museum of Vienna and the Port Burwell Marine Museum
collections.
Staff Report regarding Museum and Technology Fund. Page 128 of 151
Report C2009-020 -3-
tr Based on the existing collections, research, develop and implement at least one virh¡al
exhibition for each museum / wind interpretive centre site on the municipal or museum
web sites for public access.
tr Research, develop and implement online curriculum and education modules to
complement the collections and the summer children's programs.
tr Develop and implønent marketing, promotion, public relations activities and website
enhancements with collaborating partners utilizing digital technology.
E Develop and implement a strategic plan for fundraising utilizing an integrated approach
through events, annual and capital campaigns and planned gling methods.
Resources developed through this project may assist in capital campaign endeavours in support
of a new Edison Museum facility.
Staffsees the above list as current priorities, acknowledging that discussion with Council and/or
potential partner groups may identify other areas for consideration.
Budgeting
The maximum funding available is up to $50,000. At 50% this would be a total cost of
$100,000. Should 80% funding be grante.d, the total cost of the project could be as low as
$62,500. As noted above, other funding sources maybe utilized. No search has been made at
this time. It is estimated that hiring one individual for 48 weeks or two for 24 weeks would
equate to approximately $30,000.
Attachments: Museums & Technology Fund Guidelines
Strategic Plan Goals: Goal # 3 Create a positive business atmosphere
Goal # 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
RECOMMENDATION
(TIIAT Staff Report C2009-020 regarding Museums & Technology Fund be received;
THAT Council directs staff to take the necessary steps to prepare and submit an
application to the Ministry of Culture under the Museums & Technolory Fund, including
arrangements necessary for partnering with the appropriate organizations, up to a
maximum total cost of $1001000."
Respectfully submitted
Staff Report regarding Museum and Technology Fund. Page 129 of 151
servicesBranch TEcHNoLoGY FUND
Guidelines
August 2009
0¿l4ocuidelines (2009/07) @ Queen's Printer for Ontario, 2009
Staff Report regarding Museum and Technology Fund. Page 130 of 151
CONTENTS Ministry of Culture Vision 1
Program Objectives 1
Strategic Priorities of the Museums and
Technology Fund
Eligible Organizations
Examples of Eligible Projects
General Criteria
Contribution to the Arts and Heritage
Sector
General Funding Terms
Project Budget Questions & Answers
Deadline for Applications
Evaluation of Applications
Project Reports and Results Analysis
Administration of the Program
1
1
1
2
2
2
3
4
4
4
4
o¿l40cu¡delines (2009/07) @ Queen's Printer for Ontario, 2009
Staff Report regarding Museum and Technology Fund. Page 131 of 151
Museums and Technology Fund 2009-2010
Ministry of Gulture Vision
The Ministry's vision is to lead in building a
strong and stable culture sector that
contributes to a prosperous creative economy
and vibrant, liveable communities.
Program Objectives
The Museums and Technology Fund will:
¡ Provide citizens with access to the
diversity and richness of Ontario's
heritage and its history;
o Maximize the role of collections-based
arts and heritage organizations in
stimulating cultural tourism, community
economic development and municipal
cultural planning; and
o Encourage innovative museum
partnerships and models that support
education, life-long learning and new
audience development.
Strategic Priorities of the
Museums and Technology Fund
The Fund will invest in technology projects
that help develop the museum and heritage
sector at the provincial and regional levels.
These projects willfulfill the Fund's strategic
priorities:
. Use digital technology to engage
Ontarians in new ways
. lmprove digital technology infrastructure
and develop digitaltechnology skills in the
museum/heritage sector
. Digitize heritage collections to give
Ontarians better access to their history
and heritage
. Help eligible organizations use technology
to meet collection, research, program,
0¿l40Guidelines (2009/07) @ Queen's Printer for Ontario, 2009
education, stewardship, and promotional
needs
. Help eligible organizations attract new
audiences through the use of technology
. Help eligible organizations generate
revenue through the use of technology.
Eligible Organizations
The lead applicant for funding must be a not-
for-profit:
o Community museum
. Community art gallery
o Community archive
o Heritage organization with provincial
mandate
The lead applicant must be incorporated in
Ontario or in Canada.
Projects that are undertaken with one or more
partners are preferred. Partners could include:
. First Nations
. Municipalities
¡ Not-for-profit organizations, including
museums, heritage organizations and
cultural organizations
. For-profitorganizations
We encourage you to partner with
organizations outside the museum and
heritage sector in related areas such as
cultural tourism, technology or economic
development.
lf you have one or more partners for your
project, one organization must act as the lead
applicant for funding.
Examples of Eligible Projects
. Develop online exhibitions
. Create online curriculum and education
Staff Report regarding Museum and Technology Fund. Page 132 of 151
modules
o Produce digital publications
. Develop membership and audience
through the use of technology
. lmplement collaborative digital technology
. lnnovative marketing to support cultural
tourism
. Raise funds through the use of
technology
o Buy technology that helps people with
disabilities to access programs or services
in the arts and heritage sector.
General Griteria
ln your application, you must clearly describe:
. The need for the project
. How the project relates to the Ministry of
Culture Vision (see above)
. How the project meets one or more of the
Strategic Priorities of the Museums and
Technology Fund (see above).
You must include a Project Budget.
Your application must also include all of the
following:
. Your project timelines
. Your plans for monitoring results
o Evidence that your organization has the
resources, management capability and
track record to carry out the project
. lndication of how your project shows
innovation and creativity through the use
of technology
. Description of your project's measurable
benefits for the museum and heritage
sector at a provincial or regional level, or
of how it could be a modelfor similar
projects in the sector
o Your undertaking to meet the copyright
requirements if your project involves a
publication or digital service or collection.
0440Guidelines (2009/07) @ Queen's Printer for Ontario, 2009
Gontribution to the Arts and
Heritage Sector
Your application must show how the project
will contribute to the arts and heritage sector
in two or more of ways listed below. lf your
application is successful, these will be the
performance measures we will use to
evaluate your project when it is complete.
. lmproved capacity to use technology to
enhance/support collections-based arts
and heritage organizations.
o Community arts and heritage collections
and stories will be more accessible to
Ontarians.
. New partnerships or strategic alliances will
be formed, and the partners will be
actively involved in the project.
. Community arts and heritage
organizations will gain more recognition.
¡ New or better educational opportunities for
students and life-long learners will be
offered.
General Funding Terms
. The Ministry of Culture will fund up to 50%
of eligible project costs, to a maximum of
$50,000, for organizations serving
communities with a population over
20,000. Organizations serving
communities with a population under
20,000 will be eligible to receive up to
80% of project costs to a maximum of
$50,000.
o Grants will not exceed $50,000. Grants
over that amount will be considered under
exceptional circumstances and if
supported by a strong business case.
. You may receive additionalfunding for
your project from other levels of
government.
. !n cases where funding from other Ontario
government sources is included, this
funding must be for a component of the
Staff Report regarding Museum and Technology Fund. Page 133 of 151
project that is separate and distinct from
the portion to be funded by the Museums
and Technology Fund.
. Donated services and materials are
included in the calculation of the total
project value/expenditures. The value of
donated services and materials may not
exceed 10% of total project costs.
. The Ministry's contribution will not exceed
the actual cash expenditure for the
project.
. Funding will be provided on a single or
one-time only, project basis.
Project Budget Questions and
Answers
Project Costs
Q l. What are "eligible project costs"?
A 1. Eligible project costs include
. Hardware updates
. Software purchases and upgrades
. Hir¡ng additional staff specifically
for the project
. Extending staff hours specifically
for the project
. Staff training
. Related labour (interpretation,
design, digitization, etc.)
. Multimedia equipment
o Website development or
enhancement
. Other expenditures that are not
"ineligible project costs" (see
below)
List your eligible project costs in
Category A on your Project Budget
form.
Q 2. What are "ineligible project costs"?
A2. The following are ineligible project
costs:
O¿l4Ocuidelines (2009/07) @ Queen's Printer for Ontario, 2009
. Hospitality
. Operating and capitalcosts
. H¡ring interns to replace existing
staff
List your ineligible project costs in
Category B on your Project Budget
form.
Q 3. What about donated services and
materials?
A 3. Equipment donated for use in your
project is an example of donated
services and materials you need to
include in your Project Budget.
List the value of any donated goods
and services you expect to receive in
Category C on your Project Budget
form.
Remember that donated services and
materials cannot total more than 10%
of project value.
Project Funding
Q 4. What is the maximum amount of
funding that one proiect can
receive from the Museums and
Technology Fund?
A 4. The Fund will provide up to 50% of the
project cost, to a maximum of
$50,000. Organizations serving
communities with a population under
20,000 may receive up to 80% of
eligible project costs to a maximum of
$50,000. The balance of funding for
the project must come from your
organization's own resources or other
funding sources.
Q 5. lf the costs for an approved project
increase, willthe Museums and
Technology Fund increase the
project grant?
A 5. No. The Fund cannot increase the
grant amount if the costs of the project
Staff Report regarding Museum and Technology Fund. Page 134 of 151
rncrease.
Q 6. Are changes to the project budget
allowed? For example, what if costs
increase for one item but decrease
for another?
A 6. You will need our written consent to
change how you spend grant funds.
You should discuss any proposed
changes to your project budget with
the Ministry's Culture Programs
Advisor.
Q 7. What requirements does the Fund
have with regard to the holding of
grant funds?
A7. Grant funds must be placed in an
account that is in the applicant's name
at a Canadian financial institution.
Deadline for Applicat¡ons
The deadline for applications is
September 30, 2009.
Evaluation of Applications
Ministry of Culture staff will evaluate all
applications. An advisory panel of
representatives from the arts, heritage, and
technology sectors will comment on
applications. We will take the panel's
comments into consideration.
Project Reports and Results
Analysis
Within three months of the completion of your
project, you must submit a post-project report
(PPR) form. The PPR willcontain a financial
reconciliation and a report on results that
includes the performance measures. We may
also require interim reports on your project.
Administrat¡on of the Program
The Ministry's Programs and Services Branch
o¿l4ocuidelines (2009/07) @ Queen's Printer for Ontario, 2009
Culture Programs Unit will administer the
program. Applicants must discuss potential
projects with the Ministry's Culture Programs
Unit before proceeding with a project. Such a
discussion does not mean that a project will
be recommended for approval. The Ministry
anticipates that it will receive more projects
than can be funded with available funding.
For more information, contact:
Carol Law, Gulture Programs Advisor
Programs and Services Branch
Ontario Ministry of Culture
400 University Ave., 4th Floor
Toronto ON MZA 2Rg
Telephone: 416-314-5186
Fax:
Email:
416 314-7175
carol.law@ontario.ca
Staff Report regarding Museum and Technology Fund. Page 135 of 151
Page 136 of 151
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-101
Beíng a By-law to Repeal By-law #2007-059
As amended by By-law #2008-063
WIIEREAS, on the 7h day of June 2007 T\e Corporation of the Municipality of Bayham found it
desirable to enact By-law #2007-059 to appoint Ministry of Natural Resources (Ontario Parks)
staffas Municipality of Bayham By-law Enforcement Officers for the putpose of enforcing
provisions of By-law 2001-111, as amended;
AND WHEREAS, the Council of The Corporation oflhe Municipality of Bayham did by ByJaw
#2008-063 amend By-law #2007-059, Schedule "4".
AND \ilIIEREAS, the Council of The Corporation of the Municipalþ of Bayham now deerns it
necessary and expedient to repeal such amended by-law;
NOW TIIEREFORE, the Council of The Corporation of the Municipality of Bayham e,nacts as
follows:
THAT By-law #2007-059 be and is herebyrepealed.
READ A FIRST, SECOI\D AND THIRD TIME and fìnally passed this 3'd day of
September 2009
MAYOR CLERK
By-Law 2009-101 A By-Law to Repeal amended By-Law 2007-0...Page 137 of 151
Page 138 of 151
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MTJNICIPALITY OF BAYHAM
AND
PETER CORFIELD AND ASSOCIATES
FOR THE PROVISION OF DEVELOPMENT OF A FIRE DEPARTMENT FIRE
MASTER PLAN
WHEREAS the Municipality of Bayham has established a Fire Department to provide
hre protection and public fire safety programs for residents of the municipality;
AND \üHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for provision of a Fire Department Fire Master
Plan.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute an
Agreement between the Municipality of Bayham and Peter Corfield and
Associates for the provision of development of a Fire Master Plan as per
proposal dated July 24,2009,and
2. THAT this by-law shall come into full force and effect upon the final
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3'd
DAY OF SEPTEMBER 2009.
MAYOR CLERI(
By-Law 2009-102 A By-Law to authorize the execution of a...Page 139 of 151
Page 140 of 151
CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-103
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYHAM
AI\D
CANADIAII IMPERIAL BANK OF COMMERCE
WHEREAS the Municipality of Bayham has an existing loan with the Canadian Imperial Bank
of Commerce authorized under by-law 99-93;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary and expedient to renew the credit agreement with Canadian Imperial Bank of
Commerce;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,
attached hereto as Schedule "4" and forming part of this by-law, between Canadian
Imperial Bank of Commerce and the Municipality of Bayham;
2. THAT this by-law shall come into fullforce and effect upon final passing.
READ A FIRST, SECoND AND THIRD TIME AIID FINALLY PASSED THIS 3.d DAY
OF SEPTEMBER 2009.
MAYOR CLERK
By-Law 2009-103 A By-Law to authorize the execution of a...Page 141 of 151
CA Version 2008/10
Page 1 of 4
CIBC Retail Markets Credit Agreemenl
STRAFFORDVILLE
200 Broadway Street
Tillsonburg, Ontario
N4G 547
Jul 28, 2009
THE CORPORATION OF THE MUNICIPALITYOF BAYHAM
PO BOX 160
STRAFFORDVILLE, Ontario
NOJlYO
Canada
Attention: Suzanne Mantel-Treasurer
Dear Ms. Mantel:
We are pleased to establish the following credit facilities. Each credit offered is referred to as a "Facility".
Overall Credit Limit:
OverallCredit Limit
The total approved amount of all Facilities:
Term Facility
is not at any time to exceed CDN$593,276.00.
Loan Amount:
Purpose:
Description:
Rate:
Last Regular Scheduled
Payment Date:
Repayment:
Fees:
Conditions:
Facility A: Term FacilitY
$593,276.00
This Facility is to be used for : Capital infrastructure projects.
A non-revolving Demand lnstalment Loan. Principal that is repaid is not
available to be re-borrowed.
lnterest will be calculated at a fixed rate of 6.250% per year for a 27
month term amortized over 27 months.
Apr 11,2012
On demand. Until demand, this Facility is repayable as follows:
6 regular semi-annual payments of $109,971.35 (principal and interest
blenðed). Any outstanding principal and interest and any other amount
due but irnpaiO with respect to this Facility is due on the Last Regular
Scheduled Payment Date.
The first/next and the
last regular in d
interest and a
Facility is due
You may only prepay this Facility in accordance with Schedule A'
The fees payable in respect of this Facility are as listed under
"GENERAL FEES" at the end of this Letter.
See also "CONDITIONS APPLICABLE TO FAClLlTlES", "All Facilities" at the
end of this Letter.
By-Law 2009-103 A By-Law to authorize the execution of a...Page 142 of 151
CA Version 2008/1 0
Page 2 of 4
CIBC Retail Markets Cred¡t Agreement
CONDITIONS APPLICABLE TO FACILITIES
All Facilities:
Reglsfrations:
Saskatchewan
Waiver:
Conditions
Applicable to all
Security:
CONDITIONS APPLICABLE TO FACILITIES
The following conditions are appl¡cable to all Facilities:
including, without limitation, recording CIBC's security interest in any
motor véhicle by registering the Vehicle ldentification Number.
and you are a
ts Act and The
it relates to
or affects
this Letter, the rights of CIBC under this Letter or any instrument,
charge, security agreement or other document of any nature that renews,
extends or is collateral to this Letter.
c
ESS
SECURITY
The following security is required in addition to any other sgcLlity.
requirementð outlineð elsewhere in this letter (without duplication):
Capital Expenditure Borrowing By-Law Dated December 2, 1999..
Other Security:
Capital
Exependiture
Bonowing By-Law
You will provide to us:
(a)
(b)
Gonditions:
REPORTING REQUIREMENT
Audited annual fìnancial statements within 150 days after the end of
each fiscal year, on a consolidated basis.
A annual budget for your next fiscal year, including annual projected
income statement wiihin 150 days after the end of each fiscal year end,
on an unconsolidated basis.
v
fair view of the business.
By-Law 2009-103 A By-Law to authorize the execution of a...Page 143 of 151
CA Version 2008/1 0
Page 3 of 4
CIBC Retail Markets Credit Agreement
GENERAL FEES
GENERAL FEES
Otherthan as indicated in this Letter, the following fees are payable in respect of the Facilities, in
addition to any other fees outlined elsewhere in this Letter.
Amendment Fee:lf you require an amendment to this Letter, there will be a fee of
$150.00 payable on the date you sign such amendment to this Letter.
OTHER PROVISIONS
Next Scheduled Review The next scheduled review is Jun 30, 2010. The terms of this AgreementDate: will continue until amended or superseded by another agreement in
writing.
Schedule A:
Repayment:
lnterest Payment
Dates:
Overdrafts:
Authorized Debits:
Governing Law:
French Language:
Replacements:
The attached Schedule A, which contains certain additional provisions
applicable to the Facilities, and certain definitions, forms part of
this Letter.
All amounts under any Facility are repayable immediately on demand by us
unless otherwise indicated. We may terminate any Facility in whole or in
part at any time.
Except with respect to interest on amounts in default, which is payable
on demand, interest is payable as specified herein and subject to the
terms and conditions in Schedule A.
Money advanced under any Facility in excess of the Credit Limit or Loan
Amount applicable to that particular Facility is repayable on demand and
will bear interest at our Excess lnterest Rate to the extent permitted
by applicable laws and regulations.
orize us to
uding,
other
cility, as
and when such amounts are payable.
The laws of the Province of Ontario and the federal laws of Canada
applicable therein shall apply to this letter including Schedule A and
any amendments, additions or replacements. The parties hereto submit to
the exclusive jurisdiction of the courts in that Province.
The parties confirm their express wish that this Letter and all
documents related thereto be drawn up in English. Les parties confirment
leur volonté expresse de voir le présent contrat et tous les documents
s'y rattachant être rédigés en anglais.
This Letter supersedes and replaces all prior discussions, letters and
agreements (if any) describing the terms and conditions of Facilities
contained in this Letter. This Letter does not however serve to operate
as a novation. To the extent necessary, CIBC reserves all of its rights
in respect of any Security that has been granted to secure your
obligations with respect to the Facilities.
you have read and accept the foregoing terms and conditions (including the terms and
ñedule attached to this letter) by signing the enclosed duplicate copy of this Letter
written acknowledgements from any Guarantors as required by us) and returning it to the
undersigned priorto Sep 30,2009.
lf (a) we have not received a duly executed copy of this Letter (in
Guarantors as required by us) by the date indicated above, and (
required for us to advance funds under the Facilities irdicated in
ext'ension of this date that we may agree to), we may in our sole el
all of the Facilities listed in this Leiteiand we will be-under no further obligation to advance any funds to
you under this Letter.
By-Law 2009-103 A By-Law to authorize the execution of a...Page 144 of 151
CA Version 2008/'10
Page 4 of 4
CIBC Retail Markets credit Agreement
OTHER PROVISIONS
We would like to take this opportunity to thank you for choosing CIBC. We look forward to assisting you and
your business with any future financial needs you may have.
Accepted this
-
day of
Name: Larry Calendino
Title: Senior Business Advisor
Address: Simcoe,Ontario
Phone No.:
Fax No.:
THE CORPORATION OF THE
MUNICIPALITYOF BAYHAM
Signature
Name: Lynn Acre
Title: Mayor
Signature
Name: Suzanne Mantel
Title: Treasurer
Attachment(s):
(1) Schedule A - Standard Credit Terms
By-Law 2009-103 A By-Law to authorize the execution of a...Page 145 of 151
Page 146 of 151
TIIE CORPORATION OF TIIE MTINICIPALITY OF BAYHAM
BY-LAW 2009-104
BEING A BY-LAW TO FTJRTIIER AMEND BY-LA\il 2OO5-IO2
IMPOSING RATES AND FEES
\ilHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the Council
of a local MunicþalitymaybybyJaw, impose specific rates and fees to be charged for
municipal services.
AND \ilIIEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule of rates and fees for municþal services;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2008-024 amend the schedule of rates and fees formunicipal services
AND WIIEREAS the Council of the Municipality of Bayham now deems it expedient to
further amend ByJaw 2005-102 in regard to the Bayham Community Centre;
AND \ilIIEREAS the Council of the Corporation of the Municþality of Bayham deems it
necessary to further amend the schedule of rates and fees for such services;
AND WIIEREAS Council is desirous that adoption of such amendment be by byJaw;
THEREFORE THE COTINCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT ByJaw 2005-102, Schedule "A", as amended, be further amended to include
the following under Community Centre Rental Fees Bayham (Straffordville):
tr Martial Arts program all renters $ 35 per 2 hour evening schedule.
2. TIIAT effective upon final passing of By-law 2009-104, the Schedule of Rates and
Fees set out in Schedule "A" attached to By-law 2005-102, as amended, shall remain
in effect until further amended or rescinded.
2. AND TIIAT in all other respects By-law 2005-102 be hereby confirmed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3Ð DAY
OF SEPTEMBER 2009.
MAYOR CLERK
By-Law 2009-104 A By-Law to further amend By-Law 2005-10...Page 147 of 151
Page 148 of 151
THE CORPORATION OF TIIE MI]NICIPALITY OF BAYHAM
BY-LA\M NO. 2009-10s
A BY.LAW TO AMEND BY.LAW 2OO9-025
BEING AN AGREEMENT WITH RAMONA PEIDL
FOR THE PROVISION OF JANITORIAL SERVICES AT THE
BÄYIIAM (STRAFFORDVILLE) COMMUNITY CENTRE
WHEREAS the Council of the Corporation of the Municipality of Bayham did pass Bylaw
2009-025 on March 5,2009 authorizing the Mayor and Clerk to execute an agreement with
Ramona Peidl for the provision ofjanitorial services for the Bayham Community Centre owned
by the Municipality of Bayham;
AND WHEREAS the Council of the Corporation of the Municipalityof Bayham and the
contractor are desirous of amending this contract;
NOW THEREFORE TIIE COTINCIL OF TIIE CORPORATION OF TIIE
MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the Agreement for janitorial services between the Municþality of Bayham and
Ramona Peidl be amended as follows to add:
Bayham Community Centre cleaning of the Main Hall following once
weekly Martial Arts Activity at a cost of $26;
2. THAT all terms and conditions of the original agreement remain in full force and effect;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3ru DAY
OF SEPTEMBER 2009.
MAYOR CLERI(
By-Law 2009-105 A By-Law to amend By-Law 2009-025 (Peidl...Page 149 of 151
Page 150 of 151
THE CORPORATION OF THE
MT'NICIPALITY OF BAYHAM
BY-LAW NO. 2009-106
A BY-LAW TO CONFIRM ALL ACTIONS OF'
TIIE COI]NCIL OF TIIE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGT]LAR MEETING HELD SEPTEMBER 3,2OO9
WHEREAS under Section 5 (1) of the Municþal Act,200l S.O. 2001, Chapter 21,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
AND \MHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WHEREAS the Council of the Corporation of the Municipalityof Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE TIIE COTINCIL OF THE CORPORATION OF THE MTTNICIPALITY
OF BAYH^{M ENACTS AS FOLLOWS:
1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recoÍrmendation and each motion and resolution passed and other
action by the Council at the regular meeting held September 3,2009 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayh¿rm are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affrxing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this 3'dday of
September 2009.
MAYOR CLERK
By-Law 2009-106 A By-Law to confirm all actions of Counc...Page 151 of 151