HomeMy WebLinkAboutJuly 15, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, July 15, 2010
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the special meeting of Council held June 15, 2010.
(b)Minutes of the regular meeting of Council held June 17, 2010.
(c)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Rebecca Dygos regarding property
(b)8:00 p.m. - Alan Montgomery from the Elgin Military Museum regarding Project
Ojibwa
(c)8:10 p.m. - Harbourfront Committee representatives
Ray Talbot regarding Terms of Reference of the Harbourfront Committee
Barry Wade regarding Pier Improvement Concepts and fundraising
Ron Flick regarding Objibwa Project
(d)8:30 p.m. - Wanda Hoshal regarding Estherville Cemetery
5.INFORMATION ITEMS
(a)Correspondence dated June 30, 2010 from Town of Midland regarding "Request
for Support - Residential Tenancies Act".
File: C10
(b)Correspondence dated June 28, 2010 from Canadian Union of Postal Workers
regarding "The Canadian Postal Service Charter and the Future".
File: A01
7-9
11-28
29
31-33
35-46
Page 1 of 405
Council Agenda July 15, 2010
Page
5.INFORMATION ITEMS
(c)Correspondence dated July 2010 from Municipal Affairs and Housing, Association
of Municipal Managers, Clerks and Treasurers of Ontario and Association of
Municipalities of Ontario regarding "Student Vote and Local Government Week -
October 17 - 23, 2010".
File: A01
(d)Correspondence dated June 14, 2010 from The Elgin, Middlesex, Oxford Local
Training Board regarding "Trends, Opportunities and Priorities Report 2010".
File: A01
(e)Invitation received from Erie Shores Wind Farm regarding "2010 Fish Fry and
BBQ".
File: A04
(f)Correspondence dated July 7, 2010 from Ministry of Municipal Affairs and Housing
regarding "2010 Ontario West Municipal Conference".
File: A16
(g)Correspondence received June 22, 2010 from Ministry of the Environment
regarding "development and implementation of source protection plans".
File: A16
(h)Correspondence dated June 17, 2010 from Steve Peters, MPP regarding
"Richmond Community Water System".
File: A16
(i)Correspondence received from Joe Preston, MP regarding "Budget 2011".
File: A16
(j)Otter Valley Chamber of Commerce minutes of meeting held June 1, 2010.
File: C06
(k)Bayham Harbourfront Committee minutes of meeting held June 8, 2010.
File: C06
(l)Museums Bayham minutes of meeting held June 14, 2010.
File: C06
(m)Long Point Region Conservation Authority Board of Directors minutes of meeting
held June 2, 2010.
File: A16
(n)Lake Erie Region Source Protection Committee minutes of meeting held June 24,
2010.
File: E00
47
49-53
55
57
59-63
65-66
67
69-71
73-74
75-78
79-86
87-96
Page 2 of 405
Council Agenda July 15, 2010
Page
5.INFORMATION ITEMS
(o)Correspondence received July 12, 2010 from Shaun Donck regarding "Municipalilty
of Bayham Math Award".
File: C13
(p)Correspondence dated June 14, 2010 from AECOM regarding Township of
Malahide, Village of Springfield Agri-Industrial Park Water Supply Municipal Class
Environmental Assessment: Notice of Study Completion".
File: E00
(q)Correspondence received from Municipal Employer Pension Centre of Ontario
regarding "OMERS Update: July 6, 2010 Changes to Contribution Rates and
Benefits".
File: H10
(r)Spring Newsletter received from Elgin Federation of Agriculture.
File: M07
(s)Correspondence dated June 16, 2010 from Elgin County OPP regarding "Port
Stanley Traffic".
File: P17
(t)Correspondence dated June 22, 2010 from Ontario Heritage Trust regarding "2010
Volunteer Recognition Programs:.
File: R01
(u)Correspondence dated June 4, 2010 from Play Works regarding "Youth Friendly
Community Program".
File: R06
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2010-22 regarding Vansevenant Severance E30/10.
File: D10.10
(b)Staff Report PR2010-07 regarding Road Closure Application - Elm Street.
File: T09
(c)Village of Springfield Agri-Industrial Park Water Supply Municipal Class
Environmental Assessment Project File Report prepared by AECOM dated June
2010.
File: A16
7.ROADS, AGRICULTURE & DRAINAGE
97
99-100
101-103
105-108
109
111
113
115-124
125-130
131-139
Page 3 of 405
Council Agenda July 15, 2010
Page
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2010-12 regarding Semi Annual Report.
File: T06
(b)Staff Report PW2010-13 regarding Road Patrol Manager.
File: T06
(c)Staff Report PW2010-14 regarding Road Side Mower.
File: T06
(d)Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
(e)Staff Report PW2010-16 regarding Items for Bittersweet Farms.
File: C11
[Addenda]
(f)Staff Report PW2010-17 regarding Closure of Clarke Road Bridge of Tunnel Line.
File: T06
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending June 30, 2010.
File: P10
(b)Staff Report P2010-006 regarding Fire Department 2010 Semi Annual Report.
File: P16
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8675 to Cheque #8779 inclusive, except Cheques
#8545 and #8610 totaling $1,291,035.72 and Payroll Disbursements for the period
ending June 13 & June 27, 2010 totaling $96,480.48 & $58,192.93 respectively.
(b)Bayham Harbourfront Committee minutes of meeting held July 6, 2010.
File: C06
(c)Correspondence dated July 7/10 from Otter Valley Chamber of Commerce
Business Promotions regarding "International Blue Flag".
File: A01
(d)Correspondence dated July 6, 2010 from Eden and Area Community Centre
requesting use of Municipal sign to advertise events.
File: C13
141-142
143-144
145-146
147-159
161
163
165
167-219
221-231
233-235
237-246
247-248
Page 4 of 405
Council Agenda July 15, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(e)Correspondence received June 29, 2010 from East Elgin Secondary School
regarding "Lake Erie Tire Cleanup".
File: C13
(f)Correspondence dated June 16, 2010 from Ontario Good Roads Association
regarding "Minimum Maintenance Standards".
File: A01
(g)Correspondence dated May 11, 2010 from Association of Municipal Managers,
Clerks and Treasurers of Ontario regarding "Brenda Gibbons Municipal
Administration Program Comprehensive Exam Grade".
(h)Staff memorandum regarding Project Ojibwa.
File: R03
(i)Staff Report C2010-07 regarding Economic Development Initiatives and
Opportunities Plan.
File: D02
(j)Staff Report H2010-06 regarding Employee Service Excellence Program.
File: A09
(k)Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
(l)Memorandum C2010-05 regarding Volunteer Recognition Night - 2010.
File: M02
10.ENVIRONMENT
(a)Quarterly Report for the Bayham Water Distribution System and call ins for period
ending June 30, 2010.
File: E08
(b)Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending June 30, 2010.
File: E08
(c)Quarterly Report for the Richmond Community Water System for the period ending
June 30, 2010.
File: E08
(d)Port Burwell Wastewater Treatment Plant Annual Compliance Summary, Call Ins
and Biosolids Application Analysis for the period ending June 30, 2010.
File: E08
249
251-252
253
255-260
261
263-270
271-284
285
287-292
293-295
297-303
305-309
Page 5 of 405
Council Agenda July 15, 2010
Page
10.ENVIRONMENT
(e)Elgin Area Primary Water Supply System 2009 Compliance Report.
File: E08
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held June 17, 2010.
(c)Confidential report regarding invoice for unauthorized fire.
(d)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-069 A by-law to amend By-Law 2010-032 to establish fees and
charges for water (Richmond Water Services)
(b)By-Law 2010-070 A by-law to authorize the execution of an agreement
(Infrastructure Stimulus Fund)
(c)By-Law 2010-071 A by-law to stop up, close and convey part of unopened
road allowance (Elm Street)
(d)By-Law 2010-072 A by-law to further amend By-Law 2005-102 (Imposing
rates and fees)
(e)By-Law 2010-073 A by-law to authorize the execution of an agreement (MSO
Construction Limited)
(f)By-Law 2010-074 A by-law to establish a fire department
(g)By-Law 2010-075 A by-law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
311-348
349-350
351-352
353-354
355-356
357-368
369-404
405
Page 6 of 405
COUNCIL SPECIAL MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
RICHMOND UNITED CHURCH
Tuesday, June 15,2010
7:00 PM
The special meeting of the Council of the Municipality of Bayham was held on Tuesda¡ June 15,
2010 at the Richmond United Church. Present were Mayor Lynn Acre, Deputy Mayor Cliff
Evanitski, Councillors Mark Taylor, Wayne CasÍer and Ed Ketchabaw, Administrator Kyle
Kruger, Clerk Lynda Millard and Water / Wastewater Superintendent Ed Roloson.
I. CALL TO ORDER
MayorAcre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECTJNIARY INTEREST & THE GENERAL NATURE
THEREOF
Mayor Acre disclosed a pecuniary interest regarding the Richmond Water System as she is a
co-owner, vacated the chai¡ for the duration of the meeting and did not speak to the matter.
Deputy Mayor Evanitski assumed the chai¡.
3. DISCUSSION
(a) Discussion of operations and activities for the community water system.
The Deputy Mayor welcomed those in attendance. He advised that staff had prepared a
written response to the questions put forward at the June 3 Council meeting. The information
memorandum was mailed to water system users and copies were available on the counter at
the front of the room. He then requested the Administrator to review the responses to the
questions submitted.
Administrator Kyle Kruger advised that the memorandum responding to the questions
submitted and the Minisûy of the Environment Orderregarding Richmond Water System
Inc. were also posted on the municipal website at www.bayham.on.ca He encouraged system
users to read the infonnation posted.
The Administrator gave abrief history leading up to the issuance of the MOE Order. As a
result of comments f¡om the municipality on the draft, the MOE permitted ownership to
remain with the Richmond Water System Inc. The municipality was required to address the
operation of the system and undertake examination and solution of the current water supply
and treaûnent issues. Operation of the current system by the municipality began March 1,
20t0.
While operating the existing system, the Municipality was ordered to find solutions to
address MOE concems regarding the existing supply and treatment system. The
Municipality þ¿5 çommenced an examination of options, with the assistance of Stantec
engineering. The general steps in this review include the following:
Minutes of the special meeting of Council held June 15, 2010.Page 7 of 405
Council Budget Meeting Minutes June 15,2010
L Hydrogeological Review
2. Options examination (Class 2EA or similar process)
3. Detailed design etc. of selected solution
4. Construction of selected solution
The Administrator advised that Stantec has commenced step 1. This is expected to be
comFleted in June with Step 2 to commence shortly after.
Mr. Kruger reviewed the questions and answers in the memorandum and fielded comments
and further questions.
Main concerns raised were the system operating costs, property values, water quality,
staffing, callouts, complete loss of water services, timely reporting to the users, delivery of
notices and mailouts.
It was noted that Stantec has undertaken a review of local well records and identified three
potential locations for the placement of test wells.
Deputy Mayor Evanitski advised that letters had gone out to the local MP and MPP and
assured system users that Council shares the frustration of the Richmond residents.
Those in attendance were encouraged to petition the provincial and federal governments for
assistance. It was agreed that staffassist with the format for a petition and such document be
circulated for signatures.
Staffwas requested to prepare a Richmond'Water system budget analysis and offer options to
provide for bridge funding at the regular Council meeting scheduled for June 17th.
(b) By-Law 2010-068 A By-Law to confinn all actions of Council
2010-247
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT confirming By-Law 2010-068 be read a firsÇ second and third time and
finally passed."
CARRIED UNANIMOUSLY
4. ADJOURNMENT
(a) Adjournment
20t0-248
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 9:05 p.m."
CARRIED I.INANIMOUSLY
Minutes of the special meeting of Council held June 15, 2010.Page 8 of 405
Council Budget Meeting Minutes June 15,2010
MAYOR
Minutes of the special meeting of Council held June 15, 2010.Page 9 of 405
Page 10 of 405
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPÄLITY OF BAYHAM
9344 Plank Road, Straffordville
June 17,2010
7:00 PM
7:00 PM & 7 :45 PM Public Meeting - Planning (Zoning)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, June 17, 2010
in the Council Chamben. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski, Councillors
Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill and Public Works Manager Gerry IæMay were
in attendance to present their reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF'
Mayor Acre disclosed a pecuniary interest regarding the Richmond Water System as she is a
co-owner and vacated the chair during discussion of added item 10(b). Deputy Mayor
Evanitski assumed the chair during this period.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held June 3,2OIO.
2010-249
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held June 312010 be approved as
circulated."
CARRIED UNANMOUSLY
(b) Added Item(s)
20r0-250
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanits
I'THAT in accordance with Section 21 of Procedural Bylaw 2002-93,
Correspondence from Aylmer Area Community Foundation regarding Nomination
Form, Staff Memorandum regarding Richmond Water System Billing Options and
Confidential Item regarding a proposed or pending acquisition or disposition of
land by the municipality or local board (harbour) be added to the agenda as items
5(p), 10(b) and 11(c) respectively."
Page 1 of18
Minutes of the regular meeting of Council held June 17, 2010.Page 11 of 405
Council Minutes
CARRIED UNANIMOUSLY
4. DELEGATIONS
June 17,2010,
(a) 7:05 p.m. - Danielle Murray/ Bittersweet Farms regarding Big Brothers & Sisters
fundraiser.
Danielle Murray was in attendance to request municipal support for the Big Brothers and
Sisters fundraising event being held at Bittersweet Farms on September 4th from l0 am
until6 pm.
She requested use of municipal picnic tables, garbage barrels and a waiver of any tent
permit fees.
Staffwas requested to assess the availability of such items and provide as available.
(b) 8:00 p.m. - Wanda Hoshal regarding Estherville Cemetery.
. W. Hoshal requested and staffresponded that the second cemetery marker would be
provided for repair/clsan i n g.
She enquired when County work would begin on Glen Erie Line. Mayor Acre responded
that RFP's to be submitted to the County were still outstanding and she would advise
when the timeframe has been set.
Ms. Hoshal provided pictures of cemetery markers that had been delivered anonynously
to her residence. She questioned how these markers could be reclaimed.
The question was raised as to how much money was expected to be allocated to
recovering the abandoned markers.
Ms. Hoshal questioned the guilty verdict resulting in a suspended sentence and lack of a
fine being levied in the Csinos court case.
There were no further comments from Council.
5. INFORMATION ITEMS
(a) Correspondence dated May 13, 2010 from The Corporation of the Town of New
Tecumseth regarding t'Halmonized Goods and Services Tax".
File: C10
(b) Correspondence dated June 8, 2010 from Ontario Good Roads Association regarding
"Ontario Good Roads Association applauds Extension of Highway 407".
File: ,A.01
(c) Correspondence dated June,2010 from Local Authority Services Ltd. regarding "LAS
Page 2 of l8
Minutes of the regular meeting of Council held June 17, 2010.Page 12 of 405
Council Minutes June 17,2010,
Municipal Energy Perfonnance Benchmarking Project".
File: A0l
(d) Invitation to attend upcoming infomration session regarding "Sand Plains Community
Development Fund".
File: 404
(e) Corespondence dated May 1, 2010 from City of Kawartha Lakes regarding "the
polluter should pay".
File: .4.16
(Ð Correspondence dated trlay 28,2010 from Land Use Council regarding "Committee on
Status of Species at Risk in Ontario".
File: 416
(g) Elgin Advantage newsletter dated June 2010 from the Elgin Business Resource Centre.
File: A16
(h) Long Point Region Conservation Authority Financial Statement and Annual Report for
year ending December 31,2009.
File: 416
(Ð Long Point Region Conservation Authority Board of Directors minutes of meeting held
May 5,2010.
File: 416
Ú) Bayham Historical Societyminutes of meeting held May 13, 2010.
File: C06
(k) Museums Bayham minutes of meeting held May l3,2OlO.
File: C06
(l) Bayham Community Centres Draft minutes of meeting held tr.day 27,2010.
File: C06
(m) Conespondence dated lnlay 27,2010 received from The College of Physicians and
Surgeons of Ontario regarding "The Council Award Honouring Outstanding Ontario
Physicians".
File: M02
(n) Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
(o) Ontario Provincial Police News Release dated June 3 &8,2010 regarding "Outdoor
Marfüuana Grows" and "Distracted Drivers - Not Getting The Message".
File: P17
(p) Correspondence from Aylmer Area Community Foundation regarding "People Who
Page 3 of18
Minutes of the regular meeting of Council held June 17, 2010.Page 13 of 405
Council Minutes June 17, 2010,
Make A Difference Awards".
File: M02
Mayor Acre noted that nominations of volunteers for the specific awards are due July 5th.
2010-251
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT information items 5(a) through 5(p) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. CORRESPOI\DENCE AND REPORTS
(a) Correspondence dated June 4, 2010 from Ministry of Municipal Affairs and Housing
regarding "Five Year Review of the Provincial Policy Statement, 2005".
File: 416
2010-252
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"TIIAT correspondence from the Ministry of Municipal Äffairs and Housing
regarding Five Year Review of the Provincial Policy Statementr 2005 be received.'r
CARRIED UNANIMOUSLY
(b) StaffReport D2010-16 regarding Grewal Severances E65 - 68/09.
File: D10.10
Planner Ralph Benedict spoke on behalf of the applicant Mr. Grewal. He requested
deferral of the $500 cash in lieu of parkland dedication and that the I¡t Grading Plan be
deferred until time of issuance of the building permits.
The Planning Co-ordinator responded that the Lot Grading Planprovides elevations and
indicates the building envelope for each lot for the Chief Building Offrcial to ensure that
proper drainage is addressed over the entire area of the four lots. As the Staff Report
stated, the Planning Co-ordinator recommended that the Lot Grading Plan be included as
a condition of consent.
Councillor Taylor noted that he supports the concept however, noted his opposition to
decisions made based on assessment mapping not necessarily being correct.
20t0-253
Page 4 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 14 of 405
Council Minutes Jane 17,2010,
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport D2010-16 regarding Grewal Severances E65 - 68/09 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance applications 865/09,866/09,867 /09 and E68/09, submitted by Nariender
Grewal, be approved subject to:
1. $500 cash-in-lieu ofparkland dedication fee for each created lot
2. water quantity testing report meeting the Provincial standards
3. water quality testing report for nitrates and bacteria content meeting the Provincial
standards
4. purchase of 911 signage for four lots
5. gradingplan
6. Development Agreement for extension of municipal sewers
7. Municipal Drain or Mutual Agreement Drain
8. Road Access andlor Water/Sewer Services permits
9. rezoning to remove the "holding" provision
10. copy of the final surveybe provided to the municipality."
CARRIED
(c) Staff Report D2010-19 regarding MacNeil Subdivision Port Burwell Pre-Servicing
Agreement.
File: D12.08
2010-254
Moved by Councillor M Taylor
Seconded by Councillor'W Casier
T6TIIAT StaffReport D2010-19 regarding MacNeil Subdivision Port Burwell Pre-
Servicing Agreement with Jo-Lynn Pt. Burwell Inc. be received;
A¡ID THAT authorizing By-Law 2010-061 be presented for enactment.:
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
20t0-2ss
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
T|THAT the Council meeeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act.r'
CARRIED T]NANIMOUSLY
Page 5 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 15 of 405
Council Minutes
1. PUBLIC MEETING
June 17,2010,
(a) 7:30 p.m. - Wieler Rezoning /DraftZsningBy-law Z58O-2OIO - to change the zoning
on a I acre portion of land from Rural Industrial (lvl2) Zone to the site-specific Rural
Industrial (M2-10) Tnneto pemrit the contined use of an existing mobile home on a
permanent basis.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. STAF'F PRESENTATION
(a) StaffReport D2010-17 regarding Wieler Rezoning / Draft ZofueBy-Law Z580-2010.
File: D14.WIEL10
The Planning Co-ordinator presented the staffreport noting the recommendation
permitting the permanent placement of a mobile home is based on the offrcial plan review
that identified Council's desire to consider such applications on a more permanent basis.
She advised that in keeping with Council's intent in the new Offrcial Plan policies, the
Planner suggests a development agreernent to provide an opportunity to establish a
dwelling as a supplementaryuse to the fumiture business. It would also provide control
measures forplacement, maintenance, occupanc¡ time limitations and future removal of
the mobile home.
4. PUBLIC COMMENTS
There were no public comments.
5. COUNCIL COMMENTS A¡ID OUESTIONS
Deputy Mayor Evanitski questioned how this was different from a previous application.
The Planning Co-ordinator responded that the mobile is not a primary dwelling and is
specified for use by an employee of the business.
Councillor Taylor noted that he supported the application as a temporary reas¡i¡g only for
three years.
Councillor Ketchabaw indicated his support, believing a Development Agreement will
provide sufficient control to remove the mobile should it no longer be required.
Councillor Casier affinned his support for the application citing that the development
agreement will provide sufficient control.
Deputy Mayor Evanitski inquired whether a second dwelling could be built for farm help.
The Planning Co-ordinator responded that an additional supplementary dwelling could be
permitted for seasonal use meaning for a maximum of eight months a year only.
Page 6 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 16 of 405
Council Minutes June 17,2010,
Deputy Mayor Evanitski asked if the mobile home would be temporary.
The Planning Co-ordinator advised that the use would be temporary as a supplementaryuse
to the woodworking shop, however the proposed use is for year round.
The Administrator noted that the Planning Co-ordinator's comments are in reference to a
supplementary farm dwelling. The planner's suggestion for a development agreement is a
result of the Official Plan review and Council's desire to be less restrictive when it comes to
supplementary dwellings.
Deputy Mayor Evanitski questioned whether a dry well for fi¡e protection measures had been
implemented at this site.
The Planning Co-ordinator responded that a pond was to have been established through the
Building permit, however, a tank with a dry hydrant was implemented as an option.
Mayor Acre commented that she was confident the agreement placed sufficient controls and
that Council should be consistent with its Official Plan submission to the province.
6. ADJOURNMENT
(a) Adjoumment
20t0-256
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the Public Meeting be adjourned at7z46 p.m."
CARRIED LINANMOUSLY
7. DISPOSITION OF ITEM
(a) Disposition
2010-257
Moved by Councillor W Casier
Seconded by DeputyMayor C Evanitski
"THAT StaffReport D2010-17 regarding Wieler Rezoning / Draft T.oningby-law
2580-2010 be received;
AND THAT the zoning of those lands located at 53930 Eden Line in Concession 9
Part Lot 4, be changed from Rural Industrial (M2) to Site-Specific Rural Industrial
(M2-10) 7,one to permit the use of a mobile home as an accessory dwelling to an
existing industrial operation;
AND THAT ZoningByJaw 2580-2010 be presented for first and second reading
only.tt
CARRIED
Page 7 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 17 of 405
Council Minutes
3. PUBLIC MEETING
June 17,2010,
20t0-258
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. PUBLIC MEETING
(a) 7:45p.m. - 9L1772 Ontario Inc. Rezoning /DraftlsningBy-Law 2:58l-2010 -to
change 1þe 2ening on a parcel of land from the Agriculture (41) Zone to the
Agricultural (41-A) Zone to recoCnize an increased lot area as a result of a lot addition
by Consent Application F;94/09.
2. DECLARATION OF PECUMARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. STAFF PRESENTATION
(a) ShffReportD2010-18 regarding 911772 Ontario Inc. Rezoning /Draft.ZnnngBy-
Law 258l-2010.
File: D14.911772
The Planning Co-ordinator presented the staff report and advised that no written
comments from the public had been received.
4. PUBLIC COMMENTS
There were no public semments.
5. COUNCIL COMMENTS AI\D OUESTIONS
Councillor Taylor asked whether anymaps would be altered as a result of the application.
fþ6 planning Co-ordinator advised that there would not.
6. ADJOURNMENT
(a) Adjoumment
2010-2s9
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
Page 8 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 18 of 405
Council Minutes June 17,2010,
"THAT the Public Meeting be adjourned at 7:50 p.m."
CARRIED UNANIMOUSLY
7. DISPOSITION OF ITEM
(a) Disposition
20t0-260
Moved by Councillor W Casier
Seconded by Councillor M Taylor
íTHAT StaffReport D2010-18 regarding the9ll772 Ontario Inc rezoning be
received;
AND THAT the zoning of those lands located in Part Lots 14 & 15 Concession 9, be
changed from Agriculture (Al) to Agricultural (41-A) T,oneto recognize an
increased lot area as a result of a lot addition by Consent B;94109;
AND THAT ZoningByJaw Z58l-2010 be presented for enactment."
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) StaffReport PW2010-12 regarding Repairs to Heritage Line.
File: T06
The Manager Public Works commented that the County of Elgin Engineer has some
initial concerns with the proposed method of repair, but expressed confidence it will
work. He added that the Engineer may approve the method, however the funds are not in
the current County road budget.
It was agreed that Council approve the work at an approximate cost of $8,000 to the
Municipality, subject to the County Engineer's approval.
20r0-261
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THÄT StaffReport PW2010-12 regarding Repairs to Heritage Line be received;
A¡fD THAT Council direct staff to proceed with the repairs as recommended
subject to County of Elgin approval."
CARRIED UNANIMOUSLY
(b) StaffReport PR2010-05 regarding Road Closure Application - Chestnut Street
Allowance.
File: T09
Page 9 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 19 of 405
Council Minutes June 17,2010,
The Administrator advised that no written comments had been received. He added that an
easement was being retained for the one half only to allow for drainage works.
There were no further comments f¡om the public
Councillor Taylor noted his opposition to decisions made based on assessment mapping
not necessarily being correct.
2010-262
Moved by Councillor'W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport PR2010-05 regarding Road Closure Application - Chestnut
Street Allowance be received;
A¡ID THAT ByJaw No.2010-062, being a by-law to stop up, close and convey part
of the road allowance known as Chestnut Street according to Registered Plan 54,
designated as Parts 1,2 and 3 on Plan llR-9227, be presented to Council for
enactment.rr
CARRIED
(c) StaffReport PR2010-06 regarding Road Closure Application - First Alley.
File: T09
The Administrator advised that no written comments had been received. He added that
as one half of the alley had been conveyed in 2008, a new appraisal was not solicited.
Rather, the previous appraisal was used and the CPI increased a couple of points.
There were no further comments from the public.
Councillor Taylor noted his opposition to decisions made based on assessment mapping
not necessarily being correct.
2010-263
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport PR20t0-06 regarding Road Closure Application - First Alley
be received;
A¡ID THAT ByJaw No.2010-063, being a by-law to stop up, close and convey part
of the road allowance known as First Alley according to Registered Plan 54,
designated as Part 1 on Plan 11R-9220, be presented to Council for enactment."
CARRIED
(d) Event Road Closure Request Form from Straffordville Community Committee
regarding "Straffordville Watermelon Fest".
File: R06
2010-264
Page 10 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 20 of 405
Council Minutes June 17,2010,
Moved by CouncillorW Casier
Seconded by Councillor E Ketchabaw
"THAT the Event Road Closure Request Form from Straffordville Community
Committee regarding Watermelon Fest be received;
THAT Council grants permission to use municipal streets within Straffordville for
parade purposes;
THAT Old Chapel Street south from Heritage Line to Plank Road be closed during
the parade;
THAT Council requests permission from the County of Elgin to use Plank Road
from Third Street south to Heritage Line and Heritage Line west to the Bayham
Community Centre on Saturday August 28,2010 between 9:30 a.m. and 11:00 a.m.
during the Parade in Straffordville subject to the organizers:
r providing the nunicipality with proof of liability insurance to cover all events
including naming the municipality as an additional insured;
o obtainÍng the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief (as per completion of the Municipal Road Close Notice and
parade route mapping);
THAT the Manager of Public Works be directed to make the necessary
arrangements for traffic control and safety;
AND TIIAT the clean up of the park area be the responsibility of the organizers."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for the month ending May 31, 2010.
File: P10
20t0-26s
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Building Permit Report for the month ending May 31, 2010 be received for
information."
CARRIED UNANIMOUSLY
(b) Correspondence dated May 30, 2010 from Straffordvillle Minor Ball regarding
"Ontario Rural Softball Association Junior Men's sempetition at the Straffordville
Community Centre".
File: C13
Page 1l of18
Minutes of the regular meeting of Council held June 17, 2010.Page 21 of 405
Council Minutes Jure 17,2010,
20r0-266
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council approves the Straffordville Black Sox Junior Men's Fastball team
holding of a competition on June 26 & 27 at the Straffordville Community Park and
use of the pavilion to serve alcoholic beverages under a special occasion permit."
CARRIED UNANMOUSLY
(c) Application for exemption from By-Law 2OOl-57 (to regulate and control noise)
regarding Tupper Wedding Celebration.
File: P01
2010-267
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Council approves an exemption from By-Law 2001-57, to regulate and
control noise, for 56357 Jackson Line nightly to 1:00 a.m. from 3:00 p.m. July 3,
2010'July 5,2010 for a wedding celebration."
CARRIED IINANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Registerbeing Cheque #8628 to Cheque #8674 inclusive, totaling 582,872.93
and Payroll Disbursements for the period ending May 30, 2010 totaling 859,242.97.
20t0-268
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Cheque Register beÍng Cheque #8628 to Cheque #8674 inclusive, totaling
$82,872.93 and Payroll I)isbursements for the period ending May 30, 2010 totaling
559,242.97 be approved. "
CARRIED UNANIMOUSLY
(b) Request to use Municipal sign regarding "Pork Supper Fundraiser" submitted by Eden
& AteaCommunity Group.
File: C13
20t0-269
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT request from Eden & Area Community Group to use Municipal sign
regarding Pork Supper Fundraiser be approved subject to Municipal needs."
Page 12 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 22 of 405
Council Minutes
CARRIED UNANIMOUSLY
Jane 17,2010,
(c) SøffReport C2010-05 regarding Compliance Audit Committee.
File: C07
20t0-270
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT StaffReport C2010-05 regardÍng Compliance Audit Committee be received;
TIIAT ByJaw 2010-058, being a byJaw to adopt the terms of reference to establish a
Municipal Election Compliance Audit Committee for the 2010 Municipal Election, as
required by the Municipal Elections Act, 2006, as amended, be presented to Council for
enactment;
AND THAT the source of financing for the annual operating costs of the Municipal
Elections Compliance Audit Committee for the 2010 Municipal Election will be the Election
Resewe.tt
CARRIED UNANIMOUSLY
(d) StaffMemorandum C20lO-04 regarding Museums Governance & Structure.
File: 401
20t0-271
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Memorandum C2010-04 regarding Museums Governance &
Structure be received;
AI\D TIIAT By-Iaw 2010-059, being a by-law to establish the Governance and
Structure for the Museums Bayham Board, be presented to Council for
enactment.rr
CARRIED UNANIMOUSLY
(e) StaffReport E2010-09 regarding Municipal Drinking Water Licence - Financial Plan.
File: L04
Councillor Taylor questioned whether the plan would offer an opportunity to review the
rate structure.
He was advised that a review would increase the cost.
20t0-272
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report 82010-09 regarding Municipal Drinking Water Licence -
Financial Plan be received;
Page 13 of18
Minutes of the regular meeting of Council held June 17, 2010.Page 23 of 405
Council Minutes June 17,2010,
AND THAT Watson and Associates be retained to complete a Financial Plan for the
Municipal Drinking Water System in accordance with O. Reg 453107.'l
CARRIED UNANIMOUSLY
(Ð Staff Memorandum regarding Placement of "Abandoned" Cemetery Markers.
File: S09
2010-273
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum regarding Placement of "Abandoned" Cemetery
Markers be received / for information."
CARRIED UNANIMOUSLY
(g) Municipal Assistance Application from Port Burwell / Ottervalley Optimists regarding
Tub daze and the Port Burwell Santa Claus parade.
File: Fl1
20t0-274
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Municipal Assistance Application from Port Burwell / Ottervalley
Optimists regarding Tub Daze be received;
TIIAT Council approves use of the east beach by the Port Burwell / Ottervally
Optimists for Tub Daze celebration activities to be held July 30,31 and August 1,
2010, including a beer tenÇ subject to meeting the requirements of the Municipal
Alcohol Policy including a minimum of six (6) STP trained personnel and two (2)
off-duty Police Officers or equivalent being on site during all hours for which the
beer tent is open and those listed on the Outdoor Special Occasion Permit
Application, and also subject to:
¡ the applicable municipal building permÍt, sign and / or tent permits be obtained
from the Chief Buitding Official and the necessary inspection undertaken;
. any required permit fees be paid to the Municipality of Bayham, except for a
tent;
o providing the municipalify with proof of certification for the pyrotechnician
who will be responsible for the fireworks;
o providing the municipality Ìvith proof of liability insurance to cover all events
including naming the municipality as an additional insured;
¡ obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief, as per completion of the Municipal Event Notice;
THAT all other terms and conditions of the municipal rental agreement remain in
effect;
Page 14 oflS
Minutes of the regular meeting of Council held June 17, 2010.Page 24 of 405
Council Minutes June 17,2010,
THAT the clean up of the east beach area and any costs thereof, be the
responsibility of the organizers;
THAT arrangements be made with the Manager of Public Works to provide staff
assistance for installation of fence assembly and removal, picnic tables, garbage
cansr 9 portable wash rooms and 2 wash stations;
THAT the Manager of Public Works makes the necessary arrangements for traffic
control and safety;
AND THAT exemption from the Noise Contol By-Law 2001-57 from 11:00 a.m.
until l:00 a.m. on July 30,31 and August 1,2010 be approved upon notification by
the group that the ad has been placed in the local newspaper as required."
CARRIED UNANIMOUSLY
20t0-275
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Council approves the use of streets within Port Burwell for a Santa Clause
Parade to be held Saturday, December 4,2010 at 6:30 p.m. subject to the Optimist
Club of Ottervalley providing proof of liability insurance coverage;
THAT the County of Elgin be requested for permission to use Wellington Street in
Port Burwell between 6:30 and 8:00 p.m. for the parade;
AND THAT the Bayham Manager of Public Works be directed to provide the
necessary provisions for traffic control and safety."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Correspondence dated June 10, 2010 from Elgin Area Primary Water Supply System
regarding "2009 Year End Financial Infomration".
File: F10
2010-276
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT correspondence from Elgin Area Primary Water Supply System regarding
2009 Year End Financial Information be received for information."
CARRIED TINANIMOUSLY
(b) StaffMemorandum regarding Richmond Water System Billing Options.
File: E08
Page 15 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 25 of 405
Council Minutes June 17,2010,
Mayor Acre, having earlier declared a conflict, vacated the chai¡.
Following lengthy discussion, Option#2 was supported as follows:
Vtilize - higher number of units
- lower budget estimate based on experience to date
- extend payment of engineering fees to 18 months
- extend payment (18 months service) over a 24 month pa¡nnent period
Adjusted Monthly Budget $5,480
Monthly per unit (54) $ 76
2010-277
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT Memo dated June 16/10 regarding Richmond Water System Bilting
Options be received;
AND THAT Council supports Option #2 as outlined in the report.rl
CARRIED UNANMOUSLY
11. COMMITTEE OF'THE WHOLE
(a) In camera.
20t0-278
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:31 p.m. to discuss a proposed or pending acquisition
or disposition of land by the municipalilty of local board, being harbour."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held June 3,2010.
(d) Confidential item regarding a proposed or pending acquisition or disposition of land by
the municipalþ or local board (harbour)
(c) out of camera.
2010-279
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
Page 16 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 26 of 405
Council Minutes June 17,2010,
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:05 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-058 A By-Law to establish a Municipal Election Compliance Audit
Committee
(b) By-Law 2010-059 A By-Law to Establish Govemance and Stn¡cture for the
Museums Bayham Board
(c) By-Law 2010-060 A By-Law to authorize the execution of an agreement (Canada
Post Corporation)
(d) By-Law 2010-061 A By-Law to authorize the execution of a Pre-Servicing
Agreement (Jo-Lynn Pt. Burwell Inc.)
(e) By-Law 2010-062 A By-Law to stop up, close and convey part of unopened road
allowance (Chestnut S treet)
(Ð By-law 2010-063 A By-Law to stop up close and conveypart of unopened road
allowance (First Alley)
(g) By-Law 2010-064 A ByJaw to adopt the assessment on which taxes shall be levied
for the year 2010 and the current estimates for year 2010
(h) By-Law 2010-065 A By-Iaw to adopt the Capital Estimates for the year 2010
(Ð By-Law 2010-066 A By-Law to establish a levy for the year 20I0,to adopt tax rates,
provide for penalty and interest in default of payment and the colllection thereof
Û) By-Law 2580-2010 A By-Law to further amend By-Law 2A56-2003 (Wieler)
(k) By-Law Z58L-2OIO A By-Law to turther amend By-Law 7A56-2003 (911772
Ontario Inc.)
2010-280
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT By-Law 2580-2010 be read a first and second time only;
AND TIIAT By-Laws 2010-058, 2010-059,2010-060,2010-061, 2010-062,2010-063,
2010464,2010-065, 2010-066 a'nd 258l-2010 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
(l) By-law 2010-067 A ByJaw to confinn all actions of Council
20t0-281
Page 17 oflS
Minutes of the regular meeting of Council held June 17, 2010.Page 27 of 405
Council Minutes
Moved by Councillor W Casier
Seconded by Councillor M Taylor
Iwrc L7,2010,
"That confirming By-law 2010-067 be read a first, second and third time and finally
passed.tt
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-282
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:07 p.m."
CARRIED I.]NANIMOUSLY
MAYOR
Page l8 of 18
Minutes of the regular meeting of Council held June 17, 2010.Page 28 of 405
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Page 30 of 405
THE CORPORATION OF THE
TOyN OF MTDLAND
575 Dominion Avenue
Midland, ON L4R 1R2
Phone: 705-52ô4275
Faxr 70S52ô-9971
info@midland.ca
To All Municipalities in the Province of Ontario
Attention: Clerk's Department
Re: Request for Support - Residential Tenancies Act
Enclosed please find a copy a letter dated June 21, 2010, from Shelter Now
request¡ng support. The above noted letter was reviewed by Council during their
June Council meeting and the following motion was passed:
THAT THE COUNCIL OF THE TOWN OF MIDI..AND SUPPORTS THE
REQUEST FROM SHELTER NOW TO AMEND CURRENT LEGISLATION
UNDER PART I, SECTION 5K OF THE RESIDENTIAL TENANCIES ACT
FROM I YEAR TO 2 YEARS OR ADDING A I YEAR EXTENSION.
Council directed staff to fonrard this conespondence to all municipalities within
the Province requesting support of same.
lf you have any quest¡ons with respect to this correspondence please contact the
undersigned.
Yours very truly,
THE CORPORATION OF THE TOWN OF ñ'IIDLAND
Clerk
Enclosure
Correspondence dated June 30, 2010 from Town of Midland
regarding "Request for Support - Residential Tenancies Act".
Page 31 of 405
theltnr Now
l,lorth S0ræ Encryæy/ftuûäond RcCdarrid PrcJcctr &ê - K, 0ox l3l. ¡lftf,ord. ON. t¿n ¿Kó - (7O5) 5Pf'{94rI îtxclÛílt5æ942
June 21, 2010
Town of Midland
575 Dominion Avenue,
Midland Ontario,
L4R 1R2
Dear Mayor Downer and Council Members,
I am contacting you on behalf of North Simcoe Emergency and Trans¡t¡onal Residential Projects lnc,
(more formally known as Shelter Now). We have recently sent a letter to the Hon. James Bradley from
the Ministry of Municipal Affairs and Housing request¡ng to have Part l, Section 5K of the Residentíal
Tenancies Act changed as it doesn't speak for transit¡onal housing providers reasonably.
Shelter Now is representíng The Simcoe County Alliance to End Homelessness, The Simcoe County
Transitional Housing Network along with various community partners to have this current legislation
changed.
The Act reads as follows: Part l, Section 5, exemptions from the Act. The Act does not apply with
respect to,
(kl living accommodation occupied by a person for the purpose of receiving rehabilitative or
therapeutic services agreed upon by the person and the provider of the living
accommodation, where,
(i) the parties have agreed that,
(A) the period of occupancy will be of a specified duration, or
(B) the occupancy willterminate when the objectirres of the services have been
met or will not be met, and
(¡¡) the living accommodation is intended to be provided for no more than a one-year
period;
Transitional housing is defined as temporary or interim accommodation for homeless or at-risk of
homelessness indÍviduals and/or families that is combined with case managed support services,
Correspondence dated June 30, 2010 from Town of Midland
regarding "Request for Support - Residential Tenancies Act".
Page 32 of 405
thelter Now
ìùrú Shcæ BnøgcncyÆruËtiond R.Cd.ít¡d Plotscts I¡ê - PO 0or t3t. ll¡dlond. ON, L¿n ¿Kó - (7Ë) áWlAl Fo( (705) 52E{9{2
aimed at helping these indþiduals to transition to long-term and permanent housing, self-sufficiency
and independence (National Homelessness lnitiative). While transitional housing is usually longerterm
and more service intensíve than emergency shelter, it is still time limited, with stays ranging from
several months to a maximum of 1 year. Having only 1 year is quite simply not enough t¡me to ensure
the success of each individual. Some clients will require a 1 to 2 year period to gain the independence
they need to be successful once they have transitioned into permanent housing.
Shelter Now is a not for profit charity and owns and operates a 20 un¡t trans¡t¡onal housing complex in
Midland. Our offices are located in the lower level of the building along with other Non-Profits who
support our clients above. When clients are admitted into our program they agree to a str¡ct set of rules
and must part¡c¡pate in our transitional housing progr¡lm which is specif¡c to each individual. Supports
include, voc¿tional counseling, employment services, financial services, nutritional and life skills tnining,
addiction or mental health counseling and many more services. Along with other transitional housing
providerc, we too are discharging clients after the 1 year period only to have them fall back ¡nto system
again, which in turn costs Ontar¡o taxpayers.
We are recommending that the current legislation under Part !, Section 5K of the Act, be changed from 1
year to 2 years or adding a 1 year extension. This change would not negatively affect landlords or
tenants, and therefore we do not foresee any opposition.
We are further recommending that you request the support of the County of Simcoe and The
Association of Municipalities of Ontario.
Thank you in advance for your support.
Regards,
Sheila Storey
Executive Director
Shelter Now
Correspondence dated June 30, 2010 from Town of Midland
regarding "Request for Support - Residential Tenancies Act".
Page 33 of 405
Page 34 of 405
1
377, rue Bank Street,
Ottawa, Ontario K2P 1Y3
tel./té1.613 236 7238 faxltéléc. 6'13 563 78ô1
June 28,2010
Dear Chief Administrative Officer,
Re: The Canadian Postal Service Charter and the Future
iffir)
I am writing to follow-up on the federal government's 2008 review of Canada Post,
which resulted in the establishment of the Canadian Postal Service Charter.
The Charter outlines the federal govemment's expectations for Canada Post. Mostly, it
reiterates existing policy. For example, there is an expectation of five day aweek delivery
to every address in the country. But the Charter also acknowledges that providing postal
services to rural areas is an integral part of universal postal service, which is very
important. As well, the Charter includes an expectation that Canada Post will maintain
"the moratorium on the closure of rural post offices."
While it's a good start, the Charter isn't altogether reasonable. The Canadian Union of
Postal Workers (CUPVi) believes this document needs to be dramatically improved,
especially in relation to the moratorium on rural closures. I have attached a copy of a fact
sheet which outlines a number of our concerns.
The Canadian Postal Service Charter is up for review every five years. V/e hope to make
the case, over the next few years, for a vastly improved Charter.
Canada Post's plans for the future
CUPW is also concerned about the course that Canada Post Corporation is charting for
the future.
Our public post office is the midst of modernizing and reviewing its operations. These
initiatives will result in the destruction ofjobs in hundreds of communities across the
country. CanadaPost's modernization plans alone could destroy thousands of positions.
The corporation is also planning on privatizingits contact centres and the National
Philatelic Centre in Ottawa, Edmonton, Winnipeg, Antigonish and Fredericton. This
move threatens to destroy over 300 jobs and erode the quality of this service.
As you know, the corporation is also cutting services by eliminating rural mailbox
delivery, closing post offices and removing street letterboxes.
These service and job cuts undermine communities, especially small and rural
communities that arc akeady struggling to preserve local economies.
iJ:
Canadian Union of Fostal Workers
Syndicat des h*ailleurs etfraailleuses des pqstes
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 35 of 405
-2-
The cuts are also indicative of a Canada Post that is increasingly focused on commercial
objectives rather than public policy objectives and the public interest.
V/e believe that, as a public institution, CanadaPost should be taking a less commercial
and more socially responsible approach as it transfoÍns our post offrce for the future.
We also believe that our public post office should share the benefits of modernization
with the public by preserving and improving public postal service and jobs. At the
moment, CanadaPost intends to use all the productivity gains from its $2.5 billion
modernization initiative to cut jobs and save millions annually.
From our perspective, there is no good reason why the management of a public institution
such as canadaPost should assume all the benefits of modernizatíon.
CUPW is hoping that you will consider encouraging Canada Post and the govemment to
rethink its policies and practices by passing two resolutions:
' One protesting the service and job cuts at CanadaPost and urging the government
to consult with people to develop an improved Canadian Postal Service Charter.
' Another endorsing a socially responsible vision of Canada Post, as outlined in the
People' s Postal Declaration.
CUPW would also like to encourage you to submit these resolutions at the next annual
meeting of your provincial union, association or federation.
I have enclosed the resolutions and a copy of the People's Postal Declaration. Please do
not hesitate to call me if you have any questions or concerns.
Thank you very much for your ongoing interest in our public postal offrce and for
considering this request.
Yours truly,
2eå
Denis Lemelin
National President
Encl.
c.c. NEC, REC, National Union Representatives, Regional Union Representatives,
Specialists.
DLlbkcope225
Canadian Uniron of fustalWod<ers CLC/CTC - FTQ. UNI
Syrdicat des tawilleurs et tra¡ailleuses des postes **1--
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 36 of 405
Resolution on Ganadian Postal Service Charter and
Cuts to Public Postal Seniice and Jobs
WHEREAS Canada Post plans on cutting thousands ofjobs in hundreds of communities
across the country by modernizing and reviewing its operations and privatizingphilatelic
and call centres.
WIIEREAS Canada Post is also cutting services by eliminating rural mail box delivery,
closing post offices, removing street letter boxes and other means.
\ilHEREAS these cuts are indicative of a Canada Post that increasingly puts commercial
interests before the public interest.
WHEREAS the govemment's Canadian Postal Senice Charter doesnot adequately
protect the public interest or the public nature of our post offrce, especially when Canada
Post is considering cuts to public postal service or privatizing part of its operations
(e.g. post offices, call centre, etc.)
BE IT RESOLVED TIIAT the (name of municipality) write a letter to Rob Merrifield,
the Minister responsible for CanadaPost and ask that he 1) instruct Canada Post to stop
cutting public postal service and jobs and start acting like the public service people want
it to be 2) consult with the public, municipalities, members of Parliament, postal unions
and other major stakeholders to dramatically improve the Canadian Postal Service
Charter.
MAILING INFORMATION
Please send your resolution to: Rob Merrifield, Minister of State for Transport, Place de
Ville, Tower C,2gthFloor, 330 Sparks Street, Ottawa, Ontario, KlA 0N5.
Please send copies of your resolution to:
1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street,
Ottawa, Ontario, K2P 1Y3
2. Your member of Parliament. You can get your MP's name, phone number and
address by calling 1-800 463-6868 (at no charge) or going to the Parliament of
Canada website : http :/www.parl. gc. calcommgn/index. asp?Language:E
3. Hans Cunningham, President, Federation of Canadian Municipalities
24 Clarence Street, Ottawa, Ontario, KIN 5P3
Please consider submitting this resolution at the next annual meeting of your provincial
union, association or federation. Thank you.
FOR FURTHER INFORMATION
Contact George Floresco, 3rd National Vice President, Canadian Union of Postal'Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3, (613-236-7238 ext 7909)
lbkcope225
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 37 of 405
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 38 of 405
Resolution on People's Postal Declaration
WHEREAS Canada Post is spending $2.5 billion on new plants, vehicles, equipment and
other items to modemize orï public post office.
WIIEREAS the corporation is expecting to save millions annually from modemization,
largely through productivity gains that pave the way for CanadaPost to eliminate
thousands ofjobs in communities all across the country.
WHEREAS Canada Post is also making cuts to service by closing post offrces,
eliminating rural home delivery, removing street letterboxes and other means.
\ryIIEREAS the gains flowing from postal modernization could be used to preserve and
improve public postal services and jobs.
BE IT RESOLVED: That (name of municipality) agrees to sign the People's Postal
Declaratioz which calls on Canada Post 1) to share the benefits of postal modernization
with the people who own Canada Post - the public; 2) to pursue more socially
responsible objectives as it transforrns our post office for the future.
MAILING INFORMATION
Please send your resolution and a signed copy of the People's Postal Declaration to
Denis Lemelin, President, Canadian Union of Postal Workers, 377 BankStreet, Ottawa,
Ontario, K2P 1Y3
Please consider submitting this resolution at the next annual meeting of your provincial
union, association or federation. Thanks you.
FOR FURTHER INFORMATION
Contact George Floresco, 3rd National Vice President, Canadian Union of Postal
Workers, 377 Bartk Street, Ottawa, Ontario, K2P 1Y3, (613-236-7238 ext7909)
lbk cope225
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 39 of 405
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 40 of 405
Ganadian Postal Service
Gharter Needs Work
fl" Saturday, September 12,
V2OO9, the federal Conserva-
tives quietly announced a Canadian
Posta| Seruíce Charter that outlines
the government's expectations for
Canada Post in regard to service
standards and other matters.
The Charter largely reiterates exist-
ing policy and includes an expecta-
tion that Canada Post will maintain
"the moratorium on the closure of
rural post offices."
The Charter also acknowledges that
providing postal services to rural
areas is an integral part of univer-
sal postal service.
While it's a good start, the Charter
isn't altogether reasonable.
I ) Moratorium on closures
needs to be clarified
The government has conflrmed that
the Charter maintains the existing
moratorium.
The moratorium that has been in
effect sínce 1994 protects public
post offices in rural and small
one-post-offlce towns.
Unfortunately, it appears that
Canada Post does not believe the
moratorium protects the public
nature of post offlces. The corpo-
ration says each situation will be
"determined on a case-by-case ba-
sis in consultation with the affected
community."
The government needs to tell people
if there is an expectation that the
post offlces and outlets covered by
the moratorium are to be public
offlces and not private outlets.
2) Gonsultation period needs to
extended
The Charter says that the govern-
ment expects Canada Post to in-
form people at least one month
prior to closing, moving or amal-
gamating their public post offlce or
changing their method of delivery.
The corporation is also expected
to explore options that address
people's concerns. One month is
not enough time. The government
should dramatically extend the con-
sultation period.
3) Exceptions to moratorium
need to go
There are too many exceptions to
the moratorium. Communities may
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 41 of 405
face post offlce closures due to re-
tirement, illness, death, flre or ter-
mination of lease, etc. The excep-
tions should be removed from the
Charter.
4) List of post offices covered
by the moratorium needs to be
publicly posted
The list of post offlces covered by
the moratorium has not been made
public by Canada Post or the gov-
ernment. This list should be posted
in a prominent place on Canada
Post's website.
5) Gonsultation process needs
to be posted
The process that is to be followed
when Canada Post closes, moves or
amalgamates a public post offlce or
changes the method of delivery has
not been made public by Canada
Post or the government. This pro-
cess should be posted in a promi-
nent place on Canada Post's web-
site.
6) Ganada Post shouldntt
report on its own performance
in meeting Gharter expectations
This job should be given to an inde-
pendent Canada Post ombudsper-
son.
7) The public and key
stakeholders need to be
consulted on the Gharter
The people who own Canada Post -
the public - were never asked what
a Canadian Postal Seruice Charter
should say. The government should
consult with the public, their elect-
ed representatives, postal unions
and other major stakeholders to
dramatically improve thre Canadian
Postal Seruice Charter, including
developing a reasonable, uniform
and democratic process for making
changes to the postal and delivery
network.
Note : This ínformatíon uas compiled on
Februarg 17, 2010. All inþrmation con-
tained herein is accurate as of this date.
CU
Produced by the Canadian
Union of Postal Workers
cupe 1979 /cope225
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 42 of 405
l*l $"ð:'ilä:" ¡t"å:',i15r""
CANADIAN POSTAL
Preamble
The Canada Post Corporation was created to provide a standa¡d of postal service that meets the needs of the people of Canada.
The Government of Canada is committed to ensuring üensparency in how Canada Post provides quatity postal services to all
C'anadia¡rs, rural and urban, individuals and businesses, in a secure and financially self-susraining manner.
The Government has therefore established the Cøn¿dian Postøl Seruice Charterto describe its expectations regarding Canada Post's
service standards a¡rd related activities in providing postal services that meet the needs of consumers of postal services in Canada.
These expectations are not intended to modiS' or derogate from Canada Post's obligations as set out in the Cdnada Po* Corporation
Actor any other legislation.
Universal Service
l. Canada Post will maintain a postal system that allows individuals and businesses in Canada to send and receive mail within
Canada and between Canada and elsewhere. Canada Post will provide a service for the collection, transmission and delivery
of letters, parcels and publications.
2. The provision of postal services to rural regions of the country is an integral part of Canada Post's universal service.
Affordable Rates
3. Canada Post will charge uniform postage rates for letters of similar size and weight, so that letters to Canadian addresses
will require the same postage, regardless of the distance to reach the recipient.
4. As required 6y the Cønada Post Corporøtion Act, Canada Post will charge postage rates rhar are fair and reasonable and,
together with other revenues, are sufficient to cover the costs incurred in its operations.
5. Canada Post will provide advance notice of and publicþ advertise proposed pricing changes for regulated letter mail
products and consult wirh consumers during the rate-setting process.
Frequent and Reliable Delivery
6. Canada Post will deliver letters, parcels and publications five days a week (except for statutory holidays) to every Canadian
address, except in remote areas where less frequent service may be necessary due to limited access to the community.
7, Canada Post will deliver to every address in Canada. This may be delivery to the door, a community mail box, group mail
box, a rural mail box, a postal box, general delivery at the post ofÊce or delivery to a central point in epartmendoffice
buildings.
8. CanadaPost will deliver letter mail:
. Within a communit¡within nvo business days;
' $Tithin a province within three business days; and
' Befween provinces within four business days.
Canad'ä
SERVICE CHARTER
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 43 of 405
Convenient Access to Postal Services
9. Canada Post will provide an extensive network for accessing postal services that includes retail postal outlets, stamp shops
and street letterboxes, as well as access to information and customer service through the Canadà Post's website and call centres.
10. Canada Post will provide retail postal oudets, including both corporate posr offices and private dealer operated outlets which
are conveniently located and operated, so that:
. 98 percent of consumers will have a postal outlet within l5 km;
. 88 percenr of consumers will have a postal outlet within 5 km; and
. 78 percenr of consumers will have a postal outlet within 2,5 l$n.
I I ' The moratorium on the closure of rural post offices is maintained. Situations affecting Ca¡rada Post personnel (e.g., reriremenr,
illness, death, etc.) or Canada Post infrastructure (e.g., tre or termination of lease, .r"l¡ -"¡ nevertheless, affect t-he ongoing
operation of a post ofÊce.
Secure Delivery
12. Canada Post will take into consideration the securiry and privacy of the mail in every aspect of mail collection,
transmission and delivery.
Community Outreach and Consultation
13. \Øhere Ca¡rada Post plans to change delivery methods, Canada post will communicare, eirher in person or in wr.iting, with affected
customers and communities at least one month in advance to explain decisions and explore options that address customer concerns.
L4, At least one month before deciding to permanendy close, move or amalgamate corporate post offices, Canada Post will meet with
affected customers and communities co jointly explore options and find practical solutions that address customer concerns.
15. Each year, Canada Post will hold an A¡nual Public Meeting open ro the public to provide an opportunity for the public
to express views, ask quesrions and provide feedback to Ca¡rada Post.
Responding to Complaints
16. Canada Post will establish and promulgate complaint resolution processes that are easily accessible to customers and will
address complaints in a fair, respectful and timely manner.
17, The Canada Post Ombudsman will investigate complaints about compliance with the Canadian Postal Seruice Charterin
situations where customers remain unsatisfied after they have exhausted Ca¡rada Postt complaint resolution processes.
Reporting on Performance
I 8. Each year in its Annual Report, Canada Post will report on its performance against each of the expecrerions in this
Canødiøn Postal Seruice Charter.
19. In addition, Canada Post will present in its Annual Report an overview of the delivery methods it uses, indicating
the number of addresses served with each delivery method and the financial cosrs associared wirh each method oid.liu.ry.
Reviewing the Charter
20. The Government will review the Cønadiøn Postal Seruice Charter rorery five years after its adopdon to essess the need
to adapt the Charter to changing requirements.
@ Her Majesty the Queen in Right of Canada, represented by the Minister of Transport, 2OOg.
TP:14913
TC:1003282
Gatalogue No: T22-1 75/1 -2009
ISBN:978-1 -1 00-50259-5
Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 44 of 405
People's Posta I Decla rat¡on
We the undersigned believe that Canada Post should share the benefits of postal modernization
with the public in the form of improved public postal service and jobs.
We want a modern post office that:
. is universal, public, affordable and green.
. maintains and improves services.
o works for people and employees.
o provides good jobs in communities.
o prornotes economic Arowth and healthy communities.
. is service-oriented and financially viable.
Produced by the Canadian Union of PostalWorkers and Public Service Alliance of Canada J**,*
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Correspondence dated June 28, 2010 from Canadian Union of
Postal Workers regarding "The Canadian Postal Service Charter
Page 46 of 405
AMC
rfft Mui*lctP^t tx?EtTs
il E \J å-_'i',,L 3 v 1='i i3É-çft^!e'
lÞontario IËi
Date:July 2010
All Heads of Council, Members of CouTo:
Subject: Student Vote and Local Government Week - October 17-23,2010 flElJllïíllf åLl
To mark the 2010 municipal elections, Local Government Week is partnering with Student Vote to run the
first ever province-wide municipal election program for youth under the voting age. The Student Vote
program will be the focus for school activities during Local Government Week on October 17 - 23,2010,
allowing Municipal Officials time to concentrate on preparing for the local elections.
As in previous years, Local Government Week provides the opportunity for students to learn about our
municipal governments. Our partnership with Student Vote this fall will help engage students in the local
election process.
Student Vote is a non-profit, non-partisan organization that works with educators to engage young
Canadians in the democratic process. During official election periods, Student Vote provides a real-life
parallel election experience for youth under the voting age to help encourage the habit of voting that will last
a life time. Since 2003, more than two million students across Canada have participated in Student Vote
parallel elections.
Participatíng schools wíll receive a Student Vote election kit with resources, an electoral guide, ani posters,
along with other Local Government Week resource guides. Teachers are encouraged to use the suggested
actívities with their classes to study the democratic process, local candidates, and issues.
Attached is a Local Government Week-Student Vote poster and pamphlet to promote and learn more about
this year's program. A Local Government Week resource guide on CD for municipalities and schools to
learn about other classroom activities is also included. While the focus of the 2010 Local Government Week
activities leading up to the elections is the Student Vote program, municipalities can engage and plan
activities with schools after the elections, during the remainder of the school year. To learn more and to tell
us about activities your municipality may plan with schools after the elections, please visit: amcto.com.
For more information about Student Vote, please visit: studentvote.ca, or call 1-866-488-8775'
Join us in celebrating Local Government Week 2Q10, and encourage schools to participate in the Student
Vote 2010 municipal election program.
Thank you.
Jim Bradley
Minister
MunicipalAffairs and
Housing
c.c. Municipal Clerk
Tony Haddad
President
Association of Municipal
Managers, Clerks and
Treasurers of Ontario
Peter Hume
President
Association of Municipalities
of Ontario
Taylor Gunn
Student Vote
Correspondence dated July 2010 from Municipal Affairs and
Housing, Association of Municipal Managers, Clerks and
Page 47 of 405
Page 48 of 405
The Elgin, Middlesex, Oxford
Local Training Board
Commission locale de formation pour les comtés
d'Elgin, de Middlesex et d'Oxford
Local Bo
June 14,2010
The Elgin Middlesex Oxford Local Training Board is pleased to provide you with a copy of the
Trends, Oppornrnities and Priorities (TOP) Report 2010.
The TOP Report is a community driven strategic I-2 year action plan of coordinated local
targeted activities to help address local labour market trends, opportunities and priorities. This
publication is the culmination of labour market information and input from private sector business
with up to 99 employees gathered through our most recent TOP consultation process.
We identified five sub-sectors relevant to Elgin, Middlesex, and Oxford counties, as follows:
L Animal Production
2. Crop Production
3. Fabricated Metal Manufacturing
4. Food Services and Drinking Places
5. Specialty Trade Contractors
Actions to address the issues raised in discussion with the private sector are being developed by a
broad range of community partners. Some of those partners are listed in the TOP Report. You
¿ìre encouraged to review the report and identifu any of the actions in which your business or
organrzation would like to participate. Contact the EMOLTB to join one of the action groups.
If you would like additional information or wish to discuss the findings of the 2010 TOP Report,
the Elgin Middlesex Oxford Local Training Board encourages you to forward any questions or
comments by email to dm@localboard.on.ca or by telephone at (519) 672-3499.
Yours truly,
Member of the
Debra Mountenay
Executive Director
Chempions of Onl¡rio [¡bour Msrkst Solur¡orìs
Correspondence dated June 14, 2010 from The Elgin, Middlesex,
Oxford Local Training Board regarding "Trends, Opportunities
Page 49 of 405
z
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-{oz
The Elgin, Middlesex, Oxford LocalTraíning Board (EMOLTB), incorporatedinl99T, is one
of twenty-five local board regions in Ontario contracted by Ontario's Ministry ofTraining,
Colleges and Universities to facilitate labour market planning and development at the
locallevel.
The EMOLTB continually seeks to enhance the labour market planning process in our
community by gathering labour market information, identifiing training needs and
trends, promot¡ng life-long learning, and building community partnerships to work on
local solutions to relevant issues.
Each year, the EMOLTB, with input from local labour market partners, produces a Trends
Opportunities Priorities (TOP) Report based on statistical data identiffing issues in the
localcommunity. The report includes a snapshot of the local labour market challenges.
This is followed by a prioritized plan for community action in response to ¡ssues raised by
private sector business.
The EMOLTB is governed by 17 directors drawn from business, labour, education &training
sectors along with directors who represent persons w¡th d¡sab¡lities,visible minorities, and
the Francophone community. As well, there are currently one municipal and two provincial
govern ment representatives.
Boord Ends: "Stokeholders ore provided
wifh quolity lobour morket informotion ond
con moke decisions which result in o thriving,
vioble economy."
Correspondence dated June 14, 2010 from The Elgin, Middlesex,
Oxford Local Training Board regarding "Trends, Opportunities
Page 50 of 405
2
Summory of the Action Plon Processes
The development of the Action Plan for 2010 was to be a demand-driven process. The community
would focus on 3-4 sub-sectors of the local economy where there was an opportunity to develop
strategic action over the next 1-2 years to help address employer identified local labour market
challenges. ln orderto create a base profile that contributes to labour market planning, a variety of
data and data sources need to be used.
Phose I - lnitiol Reseorch
Purpose:To review, document and analyze the current labour market.
The TOP labour force planning process began with a revíew of statistical data with a focus on pri-
vate sector business with up to 99 employees. The Labour Force Survey is used since it is a pri-
mary source of employment data for Canada. This was supplemented with information from the
Canadian Business Patterns database, which was used to est¡mate smallto medium business em-
ployment at the county level in additíon to identifying the number of business establishments
within each county. lnformation on populatíon, education and occupat¡on was found in the 2006
data, which provides the greatest in-depth information available over t¡me. Taxfiler data provided
information on migration patterns of residents for each of the counties. lnformation on the loss and
generat¡on of employment by industry was also reviewed.
The labour market data was cross-referenced to work through a process to identiry the sub-sectors
to engage in discussion of current challenges with respect to the labour force within small and
medium enterpr¡ses.
A review of the combined information identified some potential labour market íssues for the Elgin
Middlesex Oxford area. Again, the focus was on business with up to 99 employees.
The Board of Directors of the Elgin Middlesex Oxford'LocalTraining Board reviewed the results of the
data and made additional recommendat¡ons on sub-sectors to be included for consideration prior
to the final analysis of the data.This final lens included looking at the'thurn"within an industry- at
what rate do people enter and leave an industry.
Sub-sectors, identified as the focus for the labour market plan were
. SpecialtyTradeContractors,. AnimalProduction,. Crop Production,
. Food Services and Drinking Places, and
. Fabricated Metal Product Manufacturing.
Phose 2 -lnlerviews & Continued Community Porticipotion
Purpose: To seek business input to determine challenges to be addressed and identify high
levelactions.
Through community connections and innovative partnerships, EMOLTB monitors on an ongoing
basis, local labour market conditions.
Correspondence dated June 14, 2010 from The Elgin, Middlesex,
Oxford Local Training Board regarding "Trends, Opportunities
Page 51 of 405
The process continued with a thorough review of local economic development resources, labour
market reports, bulletins and media articles relevant to the sub-sectors identified. (See Appendix
1 for complete resource list.)
One-on-one interviews were held with private sector business representatives, key informantsfrom
the identified sectors, and representatives of three government ministries. An on-line business
survey was completed by 35 businesses of which 27 were from manufacturing, agriculture, or food
services and drinking places. Challenges that were identified through the online survey were then
cross-referenced with the issues identified in the Elgin and 5t. Thomas Labour Force Development
Strategy, which was publicly released on February 26,2010.1n addition, an earlier survey on Essential
Skills in the workplace was completed by 60 local businesses. The issues identified in that report were
also cross-referenced with the challenges identified by the target industr¡es for theTOP Report.
Phose 3 - Community Consultotion Breokfost
Purpose:To review and refine documented trends and issues and to further develop proposed
action plans.
Results from the community consultation breakfast to identifr how the actions could be undertaken
were presented to thirty-four people who attended a community consultation breakfast held in
February. A presentation was given outlining the process forthe demand study and identifying the
sub-sectors involved and the challenges that had been identified. Participants in roundtable format
reviewed the challenges and identified opportunities for actíon to address those challenges. Results
appear in the planning charts located in this document.
Phose 4 - Focus, Clorificotion & Chompioning
Purpose:To review and clarify documented actions with business and to identify community
partners taking on responsibility for refinement and implementation of action plans.
With results from the Community Consultation Breakfast, a survey was sent out to participants in the
breakfastto prioritizethe act¡ons to address the labourforce challenges identified by business.The
act¡ons selected were presented to key informants from SpecialtyTrade Contractors, Food Services
and Drinking Places, and Fabricated Metal Product Manufacturing tofurther refinethe specific action
for each challenge.The final results were again shared with community partners who were invited
to confirm that their organization would be involved in the proposed actions.
Phose 5 - TOP Report: Locol Lobour Morket Demond Strotegy
Purpose:To summarize and document challenges and actions, and to implement and support
community endorsed opportunities for action.
The TOP Report 2010 was released in the spring. The community will undertake the actions over
the next 1-2 years. The EMOLTB will provide an update to the community on the progress of these
actions in November 2010.
3
Correspondence dated June 14, 2010 from The Elgin, Middlesex,
Oxford Local Training Board regarding "Trends, Opportunities
Page 52 of 405
Locol Lobour Morket Chollenges
The recession hit the Elgin Middlesex Oxford area hard. lt accelerated the restructuring of the automo-
t¡ve industry, which impacted a significant portion of the local economy' As various manufacturers
idled their plants or shut factories down entirely, the domino effect of closures spread along the
supply chain to others and in turn to other sectors and services. Unemployment in the London
Economic Region (including Elgin Middlesex and oxford counties) climbed to hit 10.90lo byJuly 2009
giving the area the second highest urban unemployment rate in canada.
By mid-summer 2009, reports began to emerge pointing towards an end to the global recession
that began with the banking crisii ¡n the fall of 2008. Both the lnternational Monetary Fund (lMF)
and the Organization for Economic Co-Operation and Development (OECD) reported thatthe global
deterioration of economies had finally slowed and according to OECD, in some cases had returned
to growth. On August lg,2}Og,Statistics Canada reported a0.4o/o rise in the composite leading
index, the first increase since August 2008.
Emerging from recession, consumer spending should increase as consumers resume delayed
purchases of goods and services, but economic growth will remain dampened due to decreased
population giowth and an aging population. Baby Boomers now comprise 30 per cent of the
Canadian population so the¡r impending ret¡rement may cause serious labour shortages. lncreased
immigration will help but there will still be a need for some current workers to remain in the labour
forceionger whether to fill the gap, ensure knowledge transfer to new workers or out of personal
financial necessitY.
Locally, beyond the aging of the worKorce, there are other significant structural changes which
raise labourforce issues. Until 2007, the Elgin, Middlesex Oxford worKorce had an average part-time
component of approxim ately 12.60/o. By 2009 this proportion had jumped sharply to'l5o/o. As well,
the temporary component of the local workforce has increased slightly over levels ten years ago with
contract work now more prevalent especially in health care and education. Of note, approximately
one quarter of private sector employees with less than one year seniority are working in temporary
positions, jobs that may not offer benefits enjoyed by permanent staff.
The visible minority population of Elgin Middlesex Oxford counties grew by 31olo from 2001 to 2006
compared with only a 5olo increase in total population over the same period. During this same time,
the Latin American population of the area nearly doubled to 8,205.The second largest population
growth by minoritygroupforthe region camefrom Chinese immigration which increased by 1,990
persons. Given that increased immigration is a certainty, these trends rate note.
4
Correspondence dated June 14, 2010 from The Elgin, Middlesex,
Oxford Local Training Board regarding "Trends, Opportunities
Page 53 of 405
Page 54 of 405
l
lylijNltlrAtl iT CF BÉ,yH,AM
You are warmly invited to join us at Erie Shores Wind Farm's
2010 Fish Fry and BBQ
Date: Thursday, August 12,2010
Time:4p.m.toBp.m.
Place: The Erie Shores substation
55094 Glen Erie Line
Please confirm your attendance and the number in your
party to Dennis Haggerty aL519-874-1461 or
by July 30, 2010.
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Page 56 of 405
5
û lb
Ministry of
Municipal Affairs
and Housing
Municipal Services Office -
Westem
659 Exeter Road, 2É Floor
London ON NOE 113
Tel. (s19) 873-4020
Toll Free 1-800-2654736
Fax (519) 873-4018
July 7, 201O
To: Mayors, Reeves,
Minilère des
Affaires municipales
et du Logement
Bureau des services aux municípalités -
r{¡ion de I'Ouest
659, rue Exeter, 2'étage
London ON N6E lL3
Tét. (519) 873-4,020
Sans frais 1 800 265-4736
Téléc (519) 873-4018
Wardens and Members of Council
It is with great pleasure that I announce the upcoming Ontario West Municipal
Conference to be held at the Four Points By Sheraton in London on Decé mber Bh &gh, 2070. The Ministry of Municipal Affairs ãnd Housing has hosted this successful
conference for many years, the last seven in partnership wíth the Association of
Municipalities of Ontario (AMO).
I am writing you today with this invitation to the 2011-2014 elected members of council
and staff to mark these dates in their calendars.
Our conference attracts elected officials from upper, lower and single tier municipal
councils, sen¡or munic¡pal staff and agenc¡es associated with municipal and provincial
governance from across Westem Region. Last yea/s two day format was a success
and we are looking forward to repeating that success with an agenda of sessions that
will meet the needs and interests of our mun¡c¡pal partners. This year's theme is
"Transforming Today for Tomorrow". We are featur¡ng John tjoiland as our keynote
speaker. John has delivered diversity training for more than ten years and he ¡s an
ínspiring speaker whose sharing of first-hand life exper¡ences powerfully conveys the
value of "inclusion".
My staff will be sending per¡odic ema¡ls to your Clerk with further details about
registration which will be done on-line by AMo at www.amo.on.ca . The cost per
registrant is $225.00 plus HST. lf you have any questions, ptease do not hesitate to
contact myself or our conference co-chairs, Dwayne Evans at (s1g) g73-46gs or
Luanne Phair at (519) 873-4091 or toll free at 1-800-265-4T96.
Micheline Riopelle
Director
Municipal Services Office - Westem
Correspondence dated July 7, 2010 from Ministry of Municipal
Affairs and Housing regarding "2010 Ontario West Municipal
Page 57 of 405
Page 58 of 405
¿:
l)lt
Ministry of
the Environment
Source Protection
Programs
Branch
th Floor
2 St. Claír Ave. West
Toronto ON M4V 115
Ministère de
I'Environnement
Direction des programmes de
protect¡on des sources
8u étage
2, avenue St. Clair Ouest
Toronto (Ontario) M4V 1Ls
June 22,2010
Greetings,
I am pleased to announce that the Ministry of the Environment has now f¡nal¡zed
the regulation in support of the development and implementation of source
protect¡on plans under the Clean Water Act, 2006. The goal of the Act is to
protect existing and future sources of drinking water, as part of an overall
comm¡tment to human health and the env¡ronment. The development of
regulations to enable local source protect¡on comm¡ttees to complete their
respective source protection plans is required by the Act.
The requirements for source protection plans are set out as amendments to the
General Regulation (O. Reg. 287107) under the Act, and will come into effect July
1,2010. These amendments follow a public consultation process that included a
policy discussion paper posted on the Environmental Bill of Rights'
Environmental Registry (EBR) website in June 2009, and a draft regulation
posted on the EBR in January 2010. All comments provided in writing and at
multi-stakeholder discussion sessions and focus groups were taken into
consideration and were helpful in finalizing the regulatory amendments.
We wish to thank allthose who took the time to provide their input on the
proposals. I believe that the contribution of our partners will strengthen the
protection of drinking water sources in Ontario and result in a source protection
framework that is beneficial to everyone living in source protection areas.
Since your municipality ls located within a source protect¡on area defined under
the Act, we encourage you to forward this information to your mun¡cipal planners
and any other municipal staff that are ¡nvolved in source protection planning.
I have attached a fact sheet explaining the regulation, which will also be posted
on the ministry's website www.ontario.calcleanwater. The regulation itself is
currently posted under'Source Law" on the e-Laws website. The consolidated
version of O. Reg.287lO7 will be posted on e-Laws in the near future. We look
forward working with you and source protection committees, municipalities, and
other stakeholders as we continue to implement the Clean Water Act and the
recent amendments.
Correspondence received June 22, 2010 from Ministry of the
Environment regarding "development and implementation of
Page 59 of 405
lf you have any questions, please contact Debbie Scanlon, Senior Drinking
Water Prog ra m Advisor, at (41 6) 21 2-8839 o r De bbie. Sca n lo n@o ntario. ca.
Sincerely,
lan Smith, Director
Source Protection Programs Branch
Ministry of the Environment
c: Conservation Ontario
Ministry of Natural Resources
Ontario Ministry of Agriculture and Rural Affairs
Ministry of Municipal Affairs and Housing
Keith Willson, Manager, Source Protection Programs Branch, MOE
Katie Fairman, Supervisor, Source Protection Programs Branch, MOE
Debbie Scanlon, Source Protection Programs Branch, MOE
Correspondence received June 22, 2010 from Ministry of the
Environment regarding "development and implementation of
Page 60 of 405
June 2010
Preparing Source Protection Plans
Municipal Role and Participation
The province has amended Ontario Regulation 287/07 to include requirements for the
preparation and implementation of source water protection plans under the Clean Water
Act. This document outlines the changes that may be of interest to municipalities.
Municipalities are already responsible for the delivery of municipal drinking water and
land use planning, and source protection builds on this work.
A key focus of the legislation is the preparation of locally-developed, collaborative,
science-based assessment reports and source protection plans.
Source Protection Plans
The source protection committees, who represent a range of interests within their local
watershed, must prepare source protection plans. These plans are designed to protect
existing and future sources of drinking water by creating a set of policies that help ensure
activities carried out near municipal wells and surface water intakes do not th¡eaten the
quality of the drinking water supply.
Together, the Act and the regulation set out the requirements for preparing the source
water protection plans and enables new authorities to address th¡eats to drinking water
sources.
The regulation:
o Sets out rules for the content of the plans, including significant drinking water
th¡eat policies and other optional policies, including:
. spills preventionpolicies along highways, railways and shipping lines; and
. education and outreach programs for other drinking water systems,
including non-municipal and private systems.
¡ Requires extensive consultations with municipalities during the preparation of the
plans
Includes record-keeping requirements along with the preparation of an
explanatory document to accompany the plans
Contains minimum training and qualifications requirements for the designated
ofücialsl overseeing 1þe implementation of risk management plans
t Affected municipalities may take on this role or delegate to conservation authorities or others.
DruNKINC WATER
SóüRðÈ'þÈo?'ÉcFïöN
Correspondence received June 22, 2010 from Ministry of the
Environment regarding "development and implementation of
Page 61 of 405
o Identifies prescribed instruments (permits and other legal documents) that must
conform to the plans
o Requires regular reporting on the progress of implementing the plan
The regulation provides municipalities and source protection committees with important
new authorities to protect local drinking water supplies, including when:
o a municipality can elect to address significant drinking water threats through an
interim risk management plan in advance of source protection plan approval
. source protection committees can require municipally-developed risk
management plans to address threats to drinking water
o a significant threat to drinking water can be prohibited- this may only be used in
rare cases where management of the threat is not an option
¡ a local risk management official, with specific training and qualifications, will
have the authority to enforce aspects ofthe source protection plan
Role for Municþalities in the Source Protection Planning Process
Municipal input on policy development and draft plan policies will be an essential part of
the plan preparation process beginning in 2010 and continuing until plans are submitted
to the Minister of the Environment for approvatua20l2.
Source protection committees must consult municipalities throughout the source
protection planning process including:
l. Notifuing a municipality when the source protection committee begins preparing
the source protection plan. For example, source protection committees are
encouraged to make a presentation on source protection planning to
municipal council, if possible.
2. Preconsultation - providing an opportunity for municipalities to give feedback
on policies before the draft plan is finalized.
3. Giving municipalities at least 35 days to comment on the draftplan. A
minimum of one public meeting to get feedback will be he14 and a copy of the
draft plan made available for public review. All comments received must be
considered during the preparation of the proposed plan.
4. Informing municipalities and the public that the proposed plan has been posted on
the Internet for review and comment. Municipalities will have at least 30 days
to provide feedback onthe proposed planbefore it is submitted to the Minister
for approval.
5. Providing an explanatory document with the draft and proposed sotuce protection
plan, to show how the plan policies were developed and summarizing how
municipal and stakeholder comments, climate change considerations, and costs
affected the development of the policies in the plan. This document may aid in
the implementation of source protection plan policies.
DruNKING WA;rERSıüËöÈ'þilo?'fcrïöN
Correspondence received June 22, 2010 from Ministry of the
Environment regarding "development and implementation of
Page 62 of 405
6. Posting the approved plan on the Intemet and in any other manner that the source
protection committee considers appropriate.
Potentially affected municipalities will be notified if the Minister requests a hearing on
any matter related to a source protection plan.
The province will post notification of approved source protection plans on the
Environmental Registry website (www.ontario.calenvironmentalregistry).
Source protection planning builds on the work that many municipalities are already doing
to protect drinking water. Municipalities have the opportunity to work with local
source protection committees to shape the policies intended to protect sources of
drinking water for their communities. In addition to holding one third of the membership
of source protection committees, municipalities may participate in the policy
development process by proposing and providing input on policies, and reviewing and
semmenting on draft plans.
For more information please visit www.ontario.calcleanwater.
DruNKING WAirERSóù'ÉöÈ'þÈorïtiöN 3
Correspondence received June 22, 2010 from Ministry of the
Environment regarding "development and implementation of
Page 63 of 405
Page 64 of 405
Steve Peters, M.P.P.
Elgin - Middlesex - London
June 17,2010
Honourable John Gerretsen
Minister of the Environment
Ferguson Block, l lth Floor
77 V/ellesley Street West
Toronto, ON M7A2T5
Dear Minister:
Please find enclosed a letter from Mr. Kyle Kruger, Administrator of the Municipality of
Bayham.
As you will note from his letter, Mr. Kruger has contacted me on behalf of the residents
of the hamlet of Richmond who receive their drinking water services from the Richmond
Community Water System.
For many years this water system was operated privately by volunteers and without any
significant quality issues. In recent months, your Ministry issued an order that essentially
forced the Municipality of Bayham to assume responsibility for the operations of this
private water system. Since that time, municipal offrcials have assumed the daily
operations of the water system which in tum has resulted in a significant, and in several
cases daunting, increase in costs for the users of the system.
A staff member of my constituency off,rce has been in regular contact with both your
offrce and the offtce of the Honourable Brad Duguid, Minister of Energy and
Infrastructure, about this issue for the past few months to see if any assistance from the
provincial govemment is available for the residents of Richmond. And my offrce has also
been in regular contact with your Ministry's District office in London. To date it appears
that there are no existing provincial govemment programs or funding available to
municipalities andlor their residents who face a circumstance similar to what the residents
of Richmond do at the moment.
Minister, I understand that municipalities must take responsibility for safe, clean and
reliable drinking water issues within their own jurisdictions. This same approach applies
to instances where people access their drinking water through private systems. That is
part of the intent of the Clean Water Act that came into existence after the tragedy in
Walkerton. But the Municipality of Bayham does not have the financial resources on its
own to assume the daily operation and necessary future capital and engineering costs of
the Richmond water system without passing those costs onto the users of the system.
Municipal officials have made this decision partly to not negatively affect the users of
their municipal water system.
12...
542Talbot Street, St. Thomæ, ON N5P 1C4
T- (519) 631-0666 Tollfree -l-800-265-7638 F- (519) 631-9478 TTY- (519) 651-9904 E- speters.mpp.co@liberal.ola.org
w,stevepeters.com
Correspondence dated June 17, 2010 from Steve Peters, MPP
regarding "Richmond Community Water System".
Page 65 of 405
With all of the above in mind, I am requesting that consideration be given by your
Ministry to help the residents of Richmond deal with this pressing issue as soon as
possible. This assistance could be in the form of additional funding given to the
Municipality of Bayham for the operation of the water system and future capital and
engineering costs or in direct assistance in some form to the residents of Richmond.
It is my hope that this request be given every due consideration and that I receive a
positive response at your earliest convenience. As always, thank you in advance for your
time and consideration.
Sincerely,
SK
Steve Peters, M.P.P
Elgin-Middlesex-London
Cc: Mr. Kyle Kruger, Administrator, Municipality of Bayham
Honourable Brad Duguid, Minister of Energy and Infrastructure
Honourable Jim Bradley, Minister of Municipal Affairs and Housing
542 Talbot Street, St. Thomas, ON NsP lC4
T-(519)631-0666 Toll fiee -l-800-265-7638 F-(519) 631-9478 T"fY-(519) 631-9904 E-spetersmppco@liberal.olaorg
ffi.stevePeters.com
Correspondence dated June 17, 2010 from Steve Peters, MPP
regarding "Richmond Community Water System".
Page 66 of 405
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Confederatlon 8ldg. Room l.l2
Ott¡rnON KlA0A6
Tel: (613) 99(l-7769
F¡x (6 I 3) 996-0 I 94
prcsÇ@pedgc.ce
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HOUSÉOF COMMONS
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24 FatArcnuc,Unit2
S¿Thom¡s,ON N5R,tM5
Tel:(519) 637-2255
FeE (5 l9) ó37-33s8
Toll Frce l{6&40,Tfi06
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Thanks to the rapid and effective implementation of Canada's Economic Action Plan, Ganada is
on the right track to emerge from the global economic recession powered by one of the strongest
economies in the Índustrialized world.
By key measuresjob creation, econom¡c growth, stability of our financial sector, and relatÍvely
low public debt{anada ¡s performing better than the United States and other G-7 countries.
What's more, both the lnternaiional Monetary Fund and the Organisation for Economic Co-
operation expect that Canada will have the strongest economic recovery of all G-7 countries over
the next two years.
As the Government prepares Budget 201'l,l personally invite you to make your voice heard as
we work together to ensure Canada emerges from the global recession ín a position of strength.
The Parliament of Canada's Standing Committee on Finance is asking for all Canadians to
provide their input as part of their annual pre-budget consultation hearings.
Many of the recommendat¡ons flowing out of this consultation process are implemented Ín the
federal budget Businesses, organ¡zat¡ons and indíviduals are invited to participate in this
important process,
However, the deadline to participate is fast-approaching as Friday August 13lh is the deadline for
written submiss¡ons. lf you are interested, be advised that submíssions should be no more than 5
pages in length. Also, provide your name or your group's name along with an address, phone
number or email.
Once completed, please send your submission electronically to FINA@parl.gc.ca or mail itto:
Jean-FrançoÍs Pagé, Clerk
Standing Committee on F¡nance
6-14 131 Queen Street
House of Commons Ottawa, Ontario
K1A 0A6
With your participation, we will ensure the priorities of our community will be heard loud and clear.
Sincerely,
Joe Preston
Member of Parliament
P.S. I appreciate any inpat that you have that would assisl our riding and greal country. Pleøse foruard
any informaríon that yon have provided to the Standing Contmittee on Finance to my olfice if possible.
Correspondence received from Joe Preston, MP regarding
"Budget 2011".
Page 67 of 405
Page 68 of 405
___s
coÇ
Otter Valley Chamber of Commerce
Meeting of June 1,2010
l,ocation: Sch<loner's Gallcy, Port Burrvell
Minutes
Present
Doug Lester, Chcryl Lester, Liz Underhill, Johanne Avril l.aRoche, Danielle Murray,
Kathy Cregsott, Brenda Martin, Mikc Harvley, Ron Flick, Mayol Lynn Acre, Rainy
Vy'eisler, Tom Berrner, Nancy Row, Sean Hurley, Ron Bradfield, Bonnie Bradfield, Val
l)onnell, Jan Collins.
Vy'elcome of rncmbcrs and guests ancl introduction of Alyssa Winegarden as the OVCC
Business Prornotion Worker lor 2010.
East Beach Promotions
Cerry LeMay, Manager of Bayhanr Public Works, gave an r"rpdate on soÍne of'the projects
hc is workirtg on to help ptonrote Port Burr¡,ell, Gerry has been in contact r.r,ith the
Ontalio Beach Volleyball Associatiorr askin-e if they coulcl hold a clinic or one ol'their
toulnaments as a ne\ ¡ attraction to the beach. He thought that therc nccdcd to be more
activities f'or the chilclren during Tub Daze and has been soliciting donations fbr sonle
large inflatable amusenrent toys. Gerry has also been tryirrg to olganizc some dances r¡,ith
free bands or DJ's for evcnts on the east beach. The goal is to aggressively pronrote all
activities to a wider audience and inclease the volume of tourist to the area.
Approval of Minutes
Adoption of May 4tt',2010
[t was moved by Liz Underhill ancl seconded by Danielle Murray, that the minutes fronr
the May 4'l', 2010 meeting bc accepted as circulated. Motion carried.
Treasurerts Report
Account balance S5441 .05
Motion to accept tl'easurer's report frorn Val Donnell and seconded by Jan Collins.
Motion can'ied.
Summer Events and OVCC Promotions
Edison Fest
Saturclay June 5'l'.
July l" Parade
The t'loat rvill be set up at Doug Lester's house again this year. More people are neecled to
participate. Doug and Alyssa are organizin,c the float.
Tub Daze
Volunteers are needecl fbr August l" to hclp collcct donations. April and Alyssa
voluntcered. Contact Doug if you are interested.
Otter Valley Chamber of Commerce minutes of meeting held June
1, 2010.
Page 69 of 405
Watermelon Fcst
Need volunteets to help at thc Chanlber's information booth pronroting our menrbers'
businesscs. Ron Flick has volunteercd. Doug sug-eested that we could enter a float in their
parade too. Contact Doug if you are interested.
Marine Musetun
Thcrc rvill be a Janlbolee irr the ¡rarkin-u lot of the Muser¡nr on July l'' fì'onr l2:3Opnr to
4:00prn so stop by arid check it out,
OVCC Business Promotion Worker
Alyssa rvíll help promote events throughout Bayharn this summer and assist membcrs
with the cleation of their own graphics and promotional rnatcrials. She r+,ill be rvorking
Tuesdays at the Interpretive Centrc l0:00am to 6:00pnr and Wednesday to Friday at Phil
Mauer & Associates in Eden fi'orn 8:30anr to 4:30prn. Alyssa rvill also be upclating
rure nrbcr profrles on the Chamber u,ebsitc. Look for an introductory c'nrail fiorrr Alyssa.
OVCC Budget tbr 2010
The drafi budgct was distributed and each iteln rvas rcvieted.
Aftcr discussion on the anrount to bc clonated to the Cornrnunity Et ents, Liz Underhill
presented a rnotion that S50 be donated to all three evcnts and this rvas seconded by
Danielle Munay. After more discussions Jan Collins requestecl an amendrncnt to the
motion lo incrc'¿rsc the donation fi'onr S50 to $100, Amcndment seconded by Danielle
Murray. l2 nrembers voted f'or thc amendment. Arnendment carried.
We also agreed to give $25 to the fìrst five community charities and f'undraisers that ask
in writing for a clonation.
A draft 201 I budget ç,ill be provided !o the nerv exccutive comrnittee fbr next year.
lyViFi on the East Beach
Note: All pricing is approxiniate. Two solutions were researched. Option I rvas Satellite
service with a $99 installation fee and $120 monthly service fees- Sean Hurley will
donatc the satellite hardware. Option 2 is the most econornical solution to purchase a
Rogers' Rocket Hub for $400 with a $35 activation fèe and $40 monthly service fees.
Both solutions require a $ 135 access point. Doug rvill ask Council to add the Charnber's
request for a donation to purchase the Rocket Hub flor WiFi to tlre next council meeting.
Members suggested putting advertising information on the WiFi connection page. Only
rnember that make a donation should be able to advertise there.
Comrnunities in Bloom (CIB)
Mike Hawley explained that it is a volunteer organization r.vith a main focus to make a
community more beautiful. Mike thought that the structure of the organization would
give the area lots of-good ideas that rvould be inexpensive but create a noticeable
inrprovement. Doug wants to scheclule a presentation by CIB leaders from Ayhner for our
Decenrber nreeting and invite thc novly elected Bayham Council a¡rcl the local
horticul tural socicty.
Otter Valley Chamber of Commerce minutes of meeting held June
1, 2010.
Page 70 of 405
Coming Events
Breakfast Before Business - June l6th
Next breaktàst rvill be at the Poft Buru,cll Lcgion on .lurre l6'r' at 7:00 anr. Lynsey Morritt
and Katherine Thornpson fionr the Elgin Economic l)cvclopment Conrnrittee rvill be
attencling. Mayor Lynn Acre rvill host the event.
Business After 9:00
The annual social q,ill be June 2l't at 9:00 pm at Schoo¡rer's Galley, Pol't Butrvell. The
therne u'ill be Harvaiian and please bring a guest.
Membership Update
Thcre are 53 paid menrbers.
New Business
None
Mayor's Comnlents
Thursday Cor.rrrcil rvill hcar the Harbourfront Com¡nittee's report. Lynn gave a brief
explanation of all the projects that vi,ere being luncled by thc Sand Plains Initiative. Fronr
seminars on Maintaining thc Cornpetitive Edge and Supporting Entrepreneurship to
Cultural Mapping and the launching of the nÊr- rru n.elgirtourist.corrr rvebsite. Terry
Bradshaw will be doing a fcature on Elgin County in an upcoming episode ol"foclay in
America. Fihning will take place this surnmer. 'fhe bencfit of this advertising opportunity
rvill làr exceed the cxpenses.
Business Person Emeritus' Comments
Ron Flick thinks the budget is goocl and that the summcr student will be a great benelit to
the Chamber. He suggested that some research be done on Ezra Potter fiorn Port Burrvcll
that rnay have created the first variation of the snowrnobile around 1917.
Other ltems
Liz Underhill suggested that a detailed Treasurer's report be distributed with the minutes
each month. Doug asked April to start adding tnore detail this month.
There is still time to volunteer to help at the lnternational Plorving Match.
Volunteers need to go to the International Plowing Match website to register.
Leann V/alsh fronr the Municipality of Bayham will be part of the Elgin County display.
She necds help. Volunteers can also assist in other areas.
Adjournment
Moved by April that the rneeting be adjourned. Mecting adjourned at 8:45pm. Motion
carried.
Next Meeting
General Meeting Tuesday, Scptcrnbcr 7,2010, 7:00 p.m. at Schooner's Galley in Port
Elurwell.
Otter Valley Chamber of Commerce minutes of meeting held June
1, 2010.
Page 71 of 405
Page 72 of 405
5
ØL
Bayham Harbourfront Committee
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
June 8,2010
Present: Brenda Martin, Doug Lester, Ron Bradfield, Ron Flick, Ray Talbot,Craig Gregson,
Heinz Vogelsang
Also Present: Lynn Acte, Ed Bradfield
Guests: Dave McAdam and Carol Golem, Barry Wade
1. CalI to Order: The meeting was called to order.
2. Introductions: Dave McAdam, and Carol Golem were welcomed and introduced to the group.
Doug introduced Barry Wade and explained that he had been invited to share ideas regarding
the updating and improvement of the pier.
3. Approval of Minutes: Those present reviewed the notes from the ad hoc meeting on May 1 1.
4. New Member: Barry Wade indicated an interest in serving on the Harbourfront Committee. It
was moved by Craig Gregson and seconded by Ray Talbot that Barry Wade be added to the
committee. Motion passed.
5. Dredging
- Dave McAdam reported that his initial experiments with Slo Moe have shown thata
consistent channel can be maintained and expanded with the assistance of prop washing.
- We discussed contracting with Dave McAdam along with prop washing for up to 100 hours
of grooming prior to December 1,2010.
- We discussed a rate of $180 per hour for this work.
- Since we had no permission to proceed until July we deferred any further discussion until a
meeting we agreed on for July 6, 2010.
6. Pier Analysis Update
The Study still remains with the engineers and is expected shortly. The committee members
want to work with Council to create a coordinated plan that will move beyond maintenance
to a Pier Renewal Project.
7. Pier Renewal Project
- Doug Lester shared that he had assessed the present benches and mooring posts and sent a
drawing to Barry Wade for comment and suggestions.
Bayham Harbourfront Committee minutes of meeting held June 8,
2010.
Page 73 of 405
- Barry then shared with the group drawings that present a concept that involve a dramatic
new look for the pier and the area on shore. The members asked questions and we
discussed funding possibilities.
- It was suggested that Barry and the Harbourfront Committee need to present the Pier
Renewal Project to Council asking for their approval in principle and approving
fundraising efforts.
8. A Request from the Committee:
- The committee requested that Staff determine the boundaries of Municipal land in the pier
area so that we can explore possible parking enhancements in that area.
9. Divestiture:
- It was moved by Doug Lester and seconded by Ron Bradfield that the Harbourfomt
Committee meet with Council to discuss divestiture or the Port Burwell Harbour and
expropriation of the land along the Big Otter Creek. Carried
Note: Next meeting July 6,2010 at7:00 pm at the Municipal Off,rces.
Chairman Secretary Date
Bayham Harbourfront Committee minutes of meeting held June 8,
2010.
Page 74 of 405
5
c0 6
MUSEUMS BAYHAM
Minutes of June 14,2010 Meeting
Bayham Municipal OfÏice, Straffordville, Ontario
Present: Chair-Bev Hickey, Secretary-Mayor Lynn Acre, Brian Masschaele, Ray
Maddox, Ron Bradfield, Jean'Woon, Cheryl Peters, Mat Schafer, Anna Schafer ( visitor )
Regrets: Vice Chair- Chuck Buchanan
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by J.\Moon and seconded b)' B.Masschaele that the
agenda be approved as printed. Motion Carried.
4. MINUTES: It was moved by L.Acre and seconded by R.Bradfield that the
5. CORRESPONDENCE:
a) Nomination forrr for Ontario Medal of Good Citizenship to be
awarded in fall of 2010 at Queen's Park.
b) Letter from Mr. Ron Robinson of London, offering to donate 300 spiral
bound books listing all the Edisonphonograph records for us to sell at
$31.00 each. He would like a receipt for $9,300 for this donation. After
some discussion, it was moved by J.Woon and seconded by R.Maddox
that J.Woon compose a letter to Mr. Robinson thanking him for his
offer and explaining that we must decline. since we are not legally
allowed to orofit from the sale of donated items. Motion Carried.
c) Email from Bayham staff requesting scheduled dates for 2010
meetings.
d) Email from Bethany Sharpe submitting her resignation as student
employee.
6. REPORTS:
A) Marine Museum Report:
6.4.1) Fence Repairs: Ed Mathews has replaced the fence posts that have
rotted off. He reports that there are others that are only I foot deep and
unstable. He will remove and replace these unstable posts at a 4-foot depth
as well as repair and replace pickets in the short front fence as needed for
$794.10 taxes included. It was moved by M.Schafer and seconded by
J.Woon that E.Mathews be hired to do the necessary fence repairs. Motion
Carried.
6.A.2) Lighthouse Painting: L.Millard will advertise for quotes to
resurface the outside of the entire lighthouse.
Museums Bayham minutes of meeting held June 14, 2010.
File: C06
Page 75 of 405
Museums Bayham
June 14,2010
2
Marine Museum ( continued )
6.4.3) Tourism Information signage at Lighthouse: Elgin Countyhas
erected new signage. Our signage order has been cancelled.
6.A.4) Monthly Student Report: A written report was discussed.
Flowers: B.Hickey volunteered bybuy 2 hanging baskets of
flowers for each side of entrance door plus mulch for the
flowerbeds. M.Schafer offered to donate day lilies and C.Peters
offered to donate hostice for the flowerbeds.
Dìsplay updatez It was moved by J. Woon and seconded by
C.Peters that the students rernove the old wallpaper from the
display and replace with blue paint. Motion Carried.
Mahlon Burwell's WíllzB.Hickey and B.Masschaele will
investigate the possibility of obtaining this document.
Passport Promotionz B.Hickey will seek cooperation of Provincial
Park to offer "free camping" as prize for summer promotion.
Famìly Ratesz It was moved by J.Woon and seconded by L.Acre
that the price of the Edison Museum's family rate matches that of
Marine Museum's rate. Motion Canied.
Lake Erìe Beøcon Dísplay on Marquette and Bessímerz
B.Masschaele volunteered to contact them to co-ordinate the usage
of this 3 x 3.5 display with the County display.
Grøss Cuttíng: Staff& committee are not satisfied with PW lawn
cutting, which is inconsistent and sloppy ( leaving clumps
everywhere).
Dkposøl of damaged Ontørioflag: Bev will deal with it.
6.8. Edison Museum Report:
6.8.1) Gingerbread Bracket Trim: There are 10 missing brackets from
under the eaves. A 1994 quote form Rick Dykshorn puts them at $30 each
to replace. The chairman was asked to seek up-to-date quotes from
N.Dawle¡ Mr. Friesen, and Mr. Dykshorn.
6.8.2) Exterior Trim Painting: The chairman reported that Paul McCord
is not able to do the approved painting this year. He can however complete
the work in May 2011 at the original quote of $2200.00. Since 3 other
painters have declined to quote on this work, it was moved by L.Acre and
the original price of $2.200.00. Motion Carried.
Museums Bayham minutes of meeting held June 14, 2010.
File: C06
Page 76 of 405
Museums Bayham
June 14,2010
3
EDISON MUSEUM REPORT ( continued )
6.8.3) Repairs to Bathroom Floor and Outside Soffit'lV'ork: Contractor
has completed the work and the bills have been paid. Bathroom floor is
solid, level and vinyl flooring looks like tile. Soffits are attractive and
sealed well against the rain.
6.8.4) Painting & Wallpapering: C.Davis has finished the work and it
looks great. Paint and wallpaper are perfectly matched.
6.8.5) Monthly Student Report: :_A written report was discussed.
Støìned glass wìndows: Coloured glass panes, cut to size have
already been purchased and need to be installed. B.Hickey will
contact Public Works to seek assistance with installation.
Paintíng Beef Hoìst, porch & gazeboz It was suggested that
students themselves could undertake these tasks.
Broken pícture frømes & glass: C.Peters volunteered to search in
the storage closet for replacement frames & glass.
Gas Pipe on Lawnz This trippinghazard needs to be removed. We
need confirmation from NRG that it is disconnected before cutting
offpipe. B.Hickey will contact NRG.
It was moved by J.'Woon and seconded by R.Maddox that the written reports of
both the Edison and Marine Museum student employees be accepted. Motion
Canied.
6.C. New Edison Building Committee: Chairman J.Woon. No report
7. MATTERS OUT OF TIIE MINUTES:
a) New Members: Anna Schafer was welcomed to the meeting by
the chairman and committee members. She will attend 2 more
meetings before deciding whether or not to become a member.
b) Alternate Edison Museum facility: B.Hickey and R.Bradfield
toured the "Songbirds" building. After some discussion it was
decide.d not to pursue this option for the following reasons;
leaky roof, mould issues, insufficient parking, washroom
conditions, and floodplain issues. It would make more sense to
expand parking at existing site.
Museums Bayham minutes of meeting held June 14, 2010.
File: C06
Page 77 of 405
Museums Bayham
June 14,2010
4
8. NEW BUISNESS
a) Disgruntled Donor: Dorotþ Alton, the owner of the Sand Hills, is upset that her
father's military uniform, which she donated previously, is not displayed. Only a
photo of the uniform is on display. B.Hickey will attempt to track it down.
b): Canada Day Jamboree: The committee gave consent for the marine museum's
parking lot to be used on Canada Day for a "countryjamboree".
c): Lighthouse Shed Painting: This shed, next to the lighthouse, was last painted in
2009 by owner, Ron Bradfield. He wouldbe agreeable to having it resurfaced, or
painted when the lighthouse is done.
d): Elgin Historical Society Meeting: Committee members are invited to attend the
Elgin Historical Society meeting at the Marine Museum on June 23 at7:30 pm.
B.Hickey and C.Buchaan volunteered to set up chairs and give tours of lighthouse
and museum.
e): Plowing Match Volunteers Requested: Bayham staffL.Walsh needs volunteers
for Bayham exhibit within the Elgin County Tent. Most of our members are already
committed to assisting in the Historical & Antique Tent. Mike Baker will organize
volunteers.
f): Donation by Ilorvath Auto Parts: This Tillsonburg business has some original
Edison spark plugs that they may consider donating.
g): Curb Stops at Marine Museum: The display shed on the parking lot of the
Marine Museum needs cement curb stops to prevent any further damage by vehicles.
9. NEXT MEETING: WednesdayJuly 14, 2010 at 7:00 pm Municipal office.
Regrets by B.Masschaele and J.Woon.
10. ADJOURNMENT: Moved b)¡ R.Bradfield that the meeting be adjourned at 8:50
pm. Motion Carried.
Chairman Secretary
Museums Bayham minutes of meeting held June 14, 2010.
File: C06
Page 78 of 405
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
June 2,2010
(as approved at the Board of Directors meeting held July 7,2010)
Members in attendance: L. Bartlett, P. Black, L. Chanda, P. Ens, R. Geysens, S. Lamb, P.
Lee, R. Sackrider and B. Sloat.,
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, J. Maxwelland D. Mclachlan.
Regrets: J. Hunt
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, June 2nd, 2010 in
the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
New Business - Camper Trailer Sales
DISCLOSURES OF INTEREST
None
MEMBER/STAFF YEARS OF SERVICE RECOGNITION
S. Lamb was presented with a certificate for 15 years of service and J. Robertson received
her 2}-year award. After a few words from both, D. Holmes accepted K. Brown's 20-year
certificate on his behalf.
MINUTES OF PREVIOUS MEETINGS
MOTION A-86 moved by P. Lee, seconded by S. Lamb and carried that the minutes of
the LPRCA Board of Directors regular meeting held May sth,2010 and the special
meeting held May 1 1th, 2010 be adopted as circulated.
BUSINESS ARISING
a) Grand Opening Event Update, July 23'd, 2010
Staff presented a revised budget noting that the CAF application was not approved.
The building signage should be in place by mid-July.
MOTION A-87 moved by P. Lee, seconded by S. Lamb and carried that the LPRCA
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 79 of 405
Board of Directors receives the Administration Building Grand Opening Update Report
as information.
b) Lee Brown Dredge Update
Staff is working at converting the dredge to using vegetable hydraulic oil.
MOTION A-88 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives the verbal Lee Brown Dredge Update as
information.
c) Lee Brown Waterfowl Management Area Phragmites Gontrol Project Capital
Funding
Staff has been exploring alternative methods of removing phragmites in the marsh and
may be able to achieve the removal at less than half the original projected cost. Staff is
also asking other marsh owners/managers about pooling resources to reduce costs
further.
MOTION A-89 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors approves the request by the Lee Brown Marsh Management
Committee to have proceeds from the timber tender at Lee Brown Marsh directed to the
Lee Brown Marsh capital reserve to assist in offsetting costs for the Phragmites Control
Project.
REVIEW OF COMMITTEE MINUTES
MOTION A-90 moved by S. Lamb, seconded by R. Geysens and carried that the
minutes from the Backuô Advisory Board meeting of April 21"t,2010 be received for
information.
CORRESPONDENCE
None.
DEVELOPMENT APPLICATIONS
a) MID-MONTH CONFIRMATION
Staff is to follow up with L. Bartlett and L. Chanda re: HC-12110 & NC-44/10
respectively.
MOTION A-91 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors approves the following Development Applications:
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-t_
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 80 of 405
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg.178/06),
NC-42/10 HC-1 1/10 HC-15/1 0
NC-43/10 HC-12fi0 HC-16/10
NC-44/10 HC-13/10 HC-17fi0
NC-45/10 HC-14/10
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178/06),
NC-41/10 TIL-8/10
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations
b) NEW APPLTCATIONS
An updated report was distributed. The Planning Department requested approval for a
total of fourteen applications under Section 28 regulations.
MOTION A-92 moved by R. Geysens, seconded by S. Lamb and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
BA-2t10 NC-49/10 NC-50/10
NC-51/10 NC-52/10 NC-53/10NC-54/10 NH-3/10
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lntederence with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178/06),
HC-18/10 HC-19/10 NC-48/10
NC-46/10 NC-47/10 HC-20/10
C. That the designated officers of LPRCA be authorized to complete the
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 81 of 405
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations
NEW BUSINESS
a) CALENDAR REVIEW
J. Robertson noted that the Backus Advisory Board will be dedicating a classroom to
Jim Oliver tomorrow morning during a Grade 4 classroom tour. Other highlights include
the BAB Fathers Day Pancake Breakfast scheduled for June 20"' and on June 9"'
seven BHCA volunteers are to be honoured at the 2010 Ontario Volunteer Service
Awards to be held at the Vittoria Community Centre. She advised everyone that the
Watershed Tour is scheduled for Friday, August 27tn. The Leighton & Betty Brown
Scholarship deadline is June 4th and the preéentation will be héld during the August
Board of Directors meeting at BHCA following the same format as last year.
MOTION A-93 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors receives the June Calendar Review Report for information.
b) GENERAL MANAGER'S REPORT
The GM followed up his report by noting that the three consulting firms who attended
the Bidders' Day submitted proposals and, after a thorough review by the Committee, a
consultant has been chosen.
MOTION A-94 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives the General Manager's Report for April and May
2010 as information.
c) CHRISTMAS OFFICE SCHEDULE
MOTION A-95 moved by R. Geysens, seconded by L. Chanda and carried that Board
of Directors of the LPRCA closes operations (except for emergency response) from
December 25110 to January 2/1 1 inclusive,
AND that staff working at that time be granted one complimentary day off with pay,
AND that staff be required to utilize two (2) 2010 vacation days during the closure
period or take unpaid leave along with three statutory holidays.
d) AMO CASE OF JO|NT AND SEVERAL LIABIL¡TY REFORM
J. Maxwell reviewed the report with the Board.
MOTION A-96 moved by P. Ens, seconded by S. Lamb and carried
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartletl, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
- 4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 82 of 405
WHEREAS the Association of Municipalities of Ontario has presented the Case for
Joint and Several Liability Reform in Ontario to the Attorney General's Office; and
WHEREAS letters of support and resolutions are being solicited and have been
received from municipal councils throughout Ontario; and
WHEREAS the issues raised are of direct relevance to Conservation Authority
operations and represent a significant burden on their financial and legal resources;
and
WHEREAS Conservation Ontario endorses, and communicates its endorsement of the
Case for Joint and Several Liability Reform in Ontario, to the Association of
Municipalities of Ontario and to the Office of the Attorney General for Ontario; and
Further that Conservation Ontario advise its members of this action and recommend
that each Conservation Authority consider supporting this initiative in its own right.
THEREFORE BE lT RESOLVED THAT Long Point Region Conservation Authority
endorses and communicates its endorsement of the Case for Joint and Several Liability
Reform in Ontario, to the Association of Municipalities of Ontario and to the Office of
the Attorney General for Ontario
e) MOTOR POOL - TRACTOR PURCHASE
D. Holmes reported that Tractor #6 is approximately 60 years old and was originally
purchased used. The tractor is used by the Forestry crew in the winter and WNCA staff
use it for the beach. The choice is either rent a tractor at $2000 per month or purchase
a used tractor. R. Sackrider noted that he went to look at the tractor chosen by staff
and felt that the tractor was in good shape and well worth the cost.
MOTION A-97 moved by L. Chanda, seconded by P. Ens and carried that the LPRCA
Board of Directors purchase one used 2004 Kubota 4-whell drive tractor from Sunrise
Equipment Auctions for a total price of $15 500.00 plus applicable taxes.
Action ltems: D. Holmes to inquire about purchasing/using wheel weights. He will
also report on funding for this purchase.
f) TIMBER TENDERS
All recent timber tenders were awarded to the highest bidders and all winning bids were
above the reserue bid. LP-235-10 was awarded to Porter Lumber, not Port Lumber as
stated in the report. Questions were fielded by D. Holmes.
MOTION A-98 moved by P. Ens, seconded by R. Geysens and carried that the LPRCA
Board of Directors accepts the following tenders for marked standing timber located on
Authority properties as listed below:
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartletl, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 83 of 405
1. LP-233-10 - ParsonA/anderhaeghe Tract "East Block"
- Leonard Pilkey - $SO 600.00
2. LP-234-10 - ParsonA/anderhaeghe Tract "West Block"
- Arnold Hanson & Sons Logging Ltd - $137 333.10
3. LP-235-10 - Casselton Tract
- Porter Lumber Ltd - $15 400.00
4. LP-236-10 - Lee Brown Marsh
- Arnold Hanson & Sons Logging Ltd - $11 501.00
g) LAWNMOWER TENDER
D. Holmes reported that this lawnmower will replace one that is 22-years old. The
tender from Blue West Equipment was the lowest received and the mower has a higher
horsepower.
MOTION A-99 moved by L. Chanda, seconded by P. Ens and carried that the LPRCA
Board of Directors accepts the tender submitted by Blue West Equipment for the
purchase of one new front-mount, zero-turn lawnmower for a total submitted price of
$12 995.00 including all applicable taxes.
h) B|LL 168 UPDATE
Workplace violence and harassment policies are now a requirement as per an
amendment to the Occupational Health and Safety Act. These two policies are the
beginning with further supporting materials to be developed.
MOTION A-100 moved by L. Chanda, seconded by P. Ens and carried that the LPRCA
Board of Directors approves the policies for Workplace Violence and Harassment
presented at its meeting of June 2n0, 2010.
¡) PAY EQUTTY/PAY GR|D REVTEW PROJECT UPDATE
The project was approved a couple of years ago. The in-house work has been
completed and ready for the next stage.
MOTION A-101 moved by S. Lamb, seconded by L. Bartlett and carried that the
LPRCA Board of Directors directs staff to hire a consultant to assist in the pay
equity/pay grid/job evaluation system at an upside cost of $9,500.00;
AND THAT the final report and recommendations be brought back to the Board for
approval.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-6-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 84 of 405
¡) EFFTCTENCY STUDY UPDATE
The Committee met last Friday, May 28th to review the proposals from the RFP. KPMG
was awarded the contract and the first initial meeting between the committee and
KPMG is scheduled for Tuesday, June 8tn, 2010.
MOTION A-102 moved by P. Black, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the verbal Efficiency Study Update as information.
k) GAMPER TRAILER SALE
The Chair advised that the Parks Sub-committee met with all the Park Supervisors
today. He felt that it was a very informative session and noted that there is an issue
when campers are selling trailers within our parks that there is the assumption that the
site comes with the trailer which has caused many issues in the past. Dave reviewed
the LPRCA policies regarding any sales within park boundaries including the fact that
campsites are non-transferable. The Sub-committee is also looking at policies
governing trailer and site standards. There was a lot of discussion and the Board asked
to defer this issue awaiting further information from staff.
Action Item: D. Holmes to review and make recommendation.
MOTION A-103 moved by L. Bartlett, seconded by L. Chanda and carried that the
LPRCA Board of Directors does now enter into an "ln Camera" session to discuss:
! personal matters about an identifiable individual, including Conservation
Authority employees;! a proposed or pending acquisition or disposition of land by the Conservation
Authority.
MOTION A-105 moved by L. Bartlett, seconded by L. Chanda and carried that the
LPRCA Board of Directors does now adjourn from the "ln Camera" session.
MOTION A-106 moved by R. Geysens, seconded by P. Black and carried that the
LPRCA Board of Directors accepts the confidential staff report from the General
Manager regarding a property matter for information.
MOTION A-107 moved by P. Ens, seconded by R Sackrider and carried that the
LPRCA Board of Directors accepts the confidential staff report from the General
Manager regarding a personnel matter for information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
7-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 85 of 405
Long Point Region Conservation Authority Board of Directors
minutes of meeting held June 2, 2010.
Page 86 of 405
DNINKIN6 WATER
SıûÈöÈ'ÞÈoÎ'ÉcrïöN
ACT FOR CLEAN WATER
LAKE ERI E
SoURCE
PRoTECTION
RECION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, June 24,2010
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, June 24, 2010 at the Grand River Conservation Authority Administration
Centre,400 Clyde Road, Cambridge, ON.
Members Present:
Members Regrets:
Proxy Representatives:
Liaisons:
Region Management
Committee:
Staff:
Also Present:
1. Callto Order
C. Ashbaugh, Chair; M. Ceschi-Smith, H. Comwell, R. Haggart,
K. Hunsberger, R. Krueger, l. Macdonald, D. Murray, J. Oliver,
D. Parker, L. Penin, G. Rae, B. Ungar, D. Woolcott, M. Wales,
W. Wright-Cascaden
P. General, M. Goldberg, J. Harrison, A. Henry, B. LaForme,
J. Laird, C. Martin, T. Schmidt, R. Seíbel
Peter Busatto (J. Laird), Nora Chaloner (M. Goldberg), Eric Hodgins
(T. Schmidt), Kevin Mitchell(R. Seibel), L. Penin (A. Henry)
T. Duong, Provincial Liaison; K. Smale, Source Protection Authority
Liaison; D. Young, Public Health Liaison
T. Marks, KCCA; S. Martyn, CCCA
M. Anderson, GRCA; S. Cooke, GRCA; A. Davidson, County of
Brant; J. Etienne, GRCA; T. Givens, City of Brantford; K. Hagan,
CiÇ of Brantford; M. Keller, GRCA; S. Kongara, City of Brantford;
L. Minshall, GRCA; T. Seguin, GRCA; T. Spiers, City of Brantford;
E. Stahl, GRCA; H. Waite, County of Oxford; P. Wilson, Haldimand
County;4. Wong, GRCA G. Zwiers, GRCA
Bill Banks, Banks Groundwater Engineering; L. Lanteigne;
J. Levangie; G. Ounapuu, Lotowater
C. Ashbaugh called the meeting to order at 1:03 p.m.
2. Roll Gall and Gertification of Quorum - l7 Members Constitute a Quorum
(213 of members)
L. Minshall called the roll and certified quorum.
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 87 of 405
Minutes of Meeting
Lake Erie Region Source Protection Committee
June24,2010 Page2
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Due to a scheduling conflict with the Grand River Conservation Authority Committee of
the Whole, the July I Source Protection Committee meeting will begin at 1:30 pm.
. The per diem for the June Source Protection Committee meeting will be processed with
the per diem for the July meeting.
. The Ministry of the Environment requires that all Source Protection Committee members
have Accessible Customer Service Training prior to June 30, 2010. Please see Trina
after the meeting if you still need to complete the training.
. Public open houses have been going well. C. Ashbaugh commended staff and members
who have been instrumental in the succÆss of the public meetings. Upcoming open
houses are Tuesday, June 29 in Brantford and Tuesday June 13 in Paris.
. The Children's Water Festivals took place in May and June. The events were well
attended and organized, and are an effective water protection education program for
children.
. The Ministry of the Environment reports on pesticides and pharmaceuticals were
distributed to members. The reports indicate that the amount of pesticídes and
pharmaceuticals in the source water is minimal.
4. Review of Agenda
Moved by: L. Perrin
Seconded by: B. Ungar carried unanimously
THAT the agenda for the Lake Erie Region Source Protection Committee
Meeting of June 24, 2010 be approved as revised.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minutes of Previous Meeting - May 6, 2010
Moved by: M. Ceschi-Smith
Seconded by: M. Wales carríed unanimously
THAT the minutes of the prevíous meeting May 6, 2010 be approved as
distributed.
7. Hearing of Delegations
None
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 88 of 405
Minutes of Meeting
Lake Erie Region Source Protection CommitteeJune24,2010 Page 3
8. Presentations
None
9. Gorrespondence
a) Copies for Members
None
b) Not Copied
None
10. Reports
a) SPC-0È10-01 Staffing Update
L. Minshall provided an overview of Report SPC-06-10-01 and introduced and welcomed
Martin Keller. M. Keller provided an overview of his background and experience.
T. Duong introduced Kate Turner. K. Turner will be the new Lake Erie Region Ministry of
the Environment Liaison.
Res. lVo. 38-10 Moved by: B. Ungar
Seconded by: L. Perrín carried unanímously
THAT the Lake Erie Region Source Protection Commiftee receive report
SPC-06-1 0-01 for information.
b) SPC-06-10-02 Assessment Report Update
L. Minshall provided an overview of report SPC-06-10-02 and noted that the components
of the Long Point Region Assessment Report that remain outstanding are primarily
compliance matters whích will be addressed in the next draft.
Res. Â/o. 39-10 Moved by: D. Parker
Seconded by: R. Krueger carríed unanimously
THAT the Lake Erie Region Source Protection Committee receive report
SPC-06-1 0-02 for information.
c) SPC-06-10-03 Norfolk Ports Rowan and Dover Vulnerability, Threats and lssues
There were no questions or comments pertaining to report SPC-06-10-03.
Res. Â/o. 40-10 Moved by: J. Olíver
Seconded by: W. Wright-Cascaden carríed unanimously
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 89 of 405
Minúes of Meeting
Lake Erie Region Source Protection Committee
June 24,2010 Page 4
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the repoft: "Updated Surtace Water
Vutnerabitity Assessments and Initial Threats lnventory for the Port Dover
and Po¡t Rowan WaterTreatment Plants" (CH2M HILL, April2010) into the
Long Point Region Source Protection Area Assessment Report and make
the results available to the public.
d) SPC-06-10-04 Norfolk County Lehman Reservoir Surface Water Intake Preliminary
Threats Assessment and lssues ldentification
D. Parker asked if the vulnerability score for the IPZ-1 can be reduced from a score of 9
if it can be proven in the next stage of assessment that the fertilizers are not being
applied as presumed through the desktop survey. L. Minshall responded that the
vulnerabilig of the intake is independent from the threats and elaborated that if the
application of commercial fertilizer is occurring, it is a threat to the drinking water. She
noted that the method of application of the fertilizer can influence whether the activity is
considered a significant threat or a managed threat.
Res. lVo. 41-10 Moved by: D. Murray
Seconded by: M. Wales carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incoryorate components of the report: 'Nortok County Lehman Reseruoir
Pretiminary Threats Assessment and lssues ldentification" (AECOM, 21
May 201 0) into the Long Point Region Source Protection Area Asses sment
Report, and make the results available to the public.
e) SPG-06-10-05 Norfolk County (Groundwater) Threats and lssues
B. Banks provided an overview of Report SPC-06-10-05'
J. Oliver noted that the application of commercial fertilizers by rural residences appears
to be a significant threat for the Simcoe Chapel Street wellfield. He asked if all of the
property owners will receive the contact letter for significant threats. L. Minshall replied
affirmatively. J. Oliver identified that these residences may or may not be applying
fertilizer to their lawn and suggested that this is an example of the rules being taken to
an extreme.
J. Oliver asked if the criterion for delineation of a WHPA-E is the two hour time of travel.
B. Banks replied affirmatively. J. Oliver asked why the delineation of the WHPA-E's is
such an unusual shape. M. Anderson responded that the technical rules require that the
WHPA-E delineation is based on a land buffer ol 120 metres or the regulation limit. The
odd-shaped WHPA-E delineation lines reflect where the Long Point Region
Conservation Authority regulation limits were applied.
Moved by: B. Ungar
Secondedby: G. Rae carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the repofts Nortok County Source Water
Res. /Vo. 42-10
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 90 of 405
Minutes of Meeting
Lake Erie Region Source Protection Committee
June 24,2010 Page 5
Protection Team Vulnerability Report, Schlumberger Water Services
(Canada) Inc., November 2009, Delhi, Simcoe and Waþrtord Source
Protection Study Preliminary Threats Assessment and lssues ldentification
Report #2, Schlumberger Water Services (Canada) Inc', May 2010 and
Wetthead Protection Area "E' Delineation and Vulnerability Scoring for
GuDlWells in Noiolk County, Sfanfec Consulting Inc., March 2010 into
the Long Point Region Source Protection Area Assessment Report, and
make the resu/fs available to the public.
0 SPC-06-10-06 First Draft of Long Point Region Source Protection Assessment
RePort
L. Minshall provided an overview of Report SPG06-10-06 and noted that staff will be
asking the committee to consider releasing the Long Point Region Source Protection
Area Assessment Report for public consultation at the July I meeting. lf members have
any comments, please send them to Martin Keller as soon as possible.
Res. /Vo. 43-10 Moved by: M. Wales
Seconded by: D. Parker carried unanimously
THAT the Lake Erie Region Source Protection Committee receive report
SPC-06-1 0-06 for information.
* Item n) was brought forward on the agenda so that it could be presented to
members leaving the meeting early.
n) SPG-06-10-14 Property Owner Notification Letter
L. Minshall províded an overview of report SPC-06-10-14 and emphasized that the Lake
Erie Region has made every effort to keep the language in the property owner notification
letters from being alarming. The new Source Protection Plan regulation will allow this
Region to continue with this approach and to use the same letter used for the Catfish
Creek Source Protection Area.
J. Oliver asked if the lawn fertilizing identified as a significant threat in Simcoe will be
identifìed as such in the letter. L. Minshall responded that in the instance of the Catfish
letter, the letter listed the possible significant threats in the area. This approach ensures
that the letter does not require customization for each landowner. J. Oliver replied that
where 375 out of 376 property owners have been identified for one activity, it would make
sense to customize the letter. L. Minshall responded that she intends to investigate the
identification of residential pesticide application to ensure consistency with other studies.
The identification of the application of fertilizer may be related to the percent managed
lands calculation, and it has not been identified as such in other studies. A related
example would be the storage of DNAPLs (dense non-aqueous phase liquids). All homes
could have a DNAPL in their garage, however, for instances such as this, a broad brush
policy would be more effective than a per site policy. J. Oliver noted that nonetheless, it is
preferable that the landowner contact letter not appear to be a shotgun approach.
L. Minshall agreed that the identification of activities should be differentiated in the
landowner contact letter to the extent that the scale of the outreach permits.
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 91 of 405
Minutes of Meeting
Lake Erie Region Source Protection Committee
June24,2010
Res. Â/o. 4+01
Page 6
D. Parker expressed concern with the wording in Regulation 287107 wherever the Source
Protection Committee is mentioned. He suggested that if the landowner contact letters
are sent out without the committee's consultation on the content or recipients, the
committee is putting themselves in a position of liability. L. Minshall pointed out that the
Clean Water Act removes any liability from the committee for the material in the
Assessment Reports. Further, there is insurance coverage for committee members
should there be a case where this position would require defense.
T. Duong identifìed that the purpose of the landowner contact letter is to ensure that
landowners understand why they are being contacted and to provide them with the
opportunity to provide more detailed information regarding the threats assessment. She
identified that the Catfish Creek letter is an effective landowner contact letter.
D. Parker reiterated that he believes the committee members have a responsibility to
review more detailed information; and said that he would like to review the list of who is
getting the landowner contact letter. L. Minshall responded that while the list could be
made available to the committee for their review, it would have to be presented in
camera. She further noted that while review of the mail-out list may be practical for the
Long Point Region, it would be extremely difficult for the Grand River.
B. Ungar asked if there is a specific area about which D. Parker is concerned. D. Parker
replied that he is not concerned about a certain area; the focus of his concern is where
the committee would stand in a court challenge.
R. Haggart suggested putting the question to a motion. He stated that he does not see
the necessity of the committee reviewing all the letters or recipients and noted that the
committee has reviewed the reports, and staff are acting on behalf of the committee when
compiling the list. W. Wright-Cascaden concuned that the list is generated as a result of
the technical studies and analysis of the assessment reports. The committee should not
and would not have any ability to change the list. She noted that she would prefer not to
see the list. There was general consensus that members would prefer not to see the
landowner contact list.
H. Cornwell asked if there will be follow-up contact with the landowner if they are unable
to attend the public meeting. L. Minshall responded that the work to date has been a
desktop exercise, and the next stage of assessment will be to refine the list of significant
threats. She noted that there will be an attempt to contact the landowners in an effort to
get a better understanding of the actual number of significant threats.
M. Wales suggested bolding the words "may be" in the last paragraph on the first page of
the letter to enhance the readability of the letter. L. Minshall responded that staff will
make that amendment.
Moved by: D. Parker
Seconded by: l. Macdonald carried unanimously
THAT the Lake Erie Region Source Protection Committee receive report
SPC-06-1 0-1 4 for information.
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 92 of 405
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 24,2010 Page 7
g) SPG-06-10-07 Brantford Vulnerability, Threats and lssues
Kelly Hagan provided an overview of Report SPC-06-10-07.
R. Krueger refened to Table 7, and asked why, when the benchmark is being so closely
met, dissolved organic carbon is not being included as an issue. S. Kongara replied that
the cause is likely natural, and as such, it is not included as an issue.
B. Ungar noted that the organic nitrogen is above the operational guideline and asked
what form of organic nitrogen is in the raw water. S. Kongara responded that the forms
of organic nitrogen found are primarily measured as TKN (Total Kjeldahl Nitrogen).
Other forms of nítrogen include nitrates and ammonia. She identified that the highest
TKN concentrations are typically in the winter at approximately 1.5 mg/L.
J. Oliver asked why organic nitrogen was identifìed as requiring further monitoring and
evaluation in the Lehman report, but not in the Brantford report. S. Kongara replied that
ammonia is monitored continuously. lt is used as a sunogate for organic nitrogen which
is also monitored regularly for the Brantford water supply.
D. Parker wondered whether the strain of E.coli noted was identified as being from
livestock or human sources. S. Kongara responded that the source of the E.coli strain
has not been analysed. D. Parker asked how much water storage capacity the City of
Brantford has in case of emergency. S. Kongara responded that the City of Brantford
has just under two days of water storage should there be an emergency. This includes
the% day supply needed for fire purposes.
M. Ceschi-Smith concluded that the Brantford water supply is extremely vulnerable and
that upstream activities can have a signifìcant impact on the Brantford water supply.
Res. /Vo. 45-10 Movedby: R. Krueger
Seconded by: L. Perrín carríed unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the City of Brantford draft reports on Surface
Vulnerability Report (RVA, 2010) and Drinking Water /ssues and Threats
Report (RVA, 2010) available to the public, and incorporate the
components into the Grand River Source Protection Area Assessmenf
Report.
h) SPC-06-10-08 Perth Eas{ (Milverton) Revised Vulnerability, Threats and lssues
There were no questions or comments pertaining to Report SPC-06-10-08.
Res. /Vo. 46-10 Moved by: B. Ungar
Seconded by: M. Wales carried unanímously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the Milverton components of the reports: Vulnerability
Assessmenf - Perth County Municipal Drinking Water Sysfems,
Schlumberger Water Seruiceg March 2010 and Technical Memorandum:
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 93 of 405
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 24,2010 Page I
/ssues Assessment - Milverton and Shakespeare Municipal Drinking
Water Sysfems, Schlumberger Water Services, March 2010 and Threats
Assessment - Mitve¡ton and Shakespeare Municipal Drinking Water
Systemg Schlumberger Water Services, May 2010 into the Grand River
Source Protection Area Assessmenf Report, and make fhe resu/fs
available to the public.
¡) SPC-06-IO-09 Wellington North (Arthur) Vulnerability, Threats and lssues
G. Zwiers provided an overview of Report SPC-06-10-09. There were no questions or
comments.
Res. lVo. 47-10 Moved by: R. Krueger
Seconded by: M. Ceschi-Smith carríed unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the Wettington North (Arthu\ components of the report: Round
2 Groundwater Technical Study, Groundwater Vulnerability Assessmenf
Drinking Water Quality Threats, Saugeen Valley, Grey Sauble, Northern
Bruce Peninsula Source Protection Region (CRA, 2009) into the Grand
River Source Protection Area Assessment Repoft.
j) SPC-06-10-10 Mapleton Vulnerability, Threats and lssues
G. Zwiers provided an overview of Report SPC-06-10-10.
N. Chaloner identified that there is a proposed quarry north of Mapleton that may be of
concern. G. Zwiers responded that the proposed quarry is outside of the area of
concern for these drinking water systems. L. Minshall elaborated that although the
GRCA is aware of the properties being purchased, they are not in the Grand River
watershed. Further, staff are not aware of any applications or plans having been
submitted for a quarry on these sites. L. Minshall identified that the GRCA will follow the
progress of this development as it unfolds, but taking it into consideration at this point
would be premature.
Res. Ä/o. 48-10 Moved by: D. Parker
Seconded by: G. Rae carried unanimously
THAT the Lake Erie Region Source Protection Commiftee direct staff to
incorporate components of the report: Vulnerability Analysís, /ssues
Evaluation and Threats Assessrnent - FINAL, Township of Mapleton, R.J.
Burnside & Assocrafes, May 2010 into the Grand River Source Protection
Area Assessment Repoft, and make the results available to the public.
k) SPC-06-10-11 Amaranth Vulnerability, Threats and lssues
G. Zwiers provided an overview of Report SPC-06-10-11. There were no questions or
comments.
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 94 of 405
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 24,2010 Page 9
Res. No. 49-10 Moved by: B. Ungar
Seconded by: l. Macdonald carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the report: Vulnerability Analysis, /ssues
Evaluation and Threats Assessment - FINAL, Township of Amaranth, R.J.
Burnside & Associafes, June 2010 and Grand Valley, Waldemar and
Marsville Municipal Wells - Groundwater Model and Capture Zone
Development, Golder Associations, 2010 into the Grand River Source
Protection Area Assessment Report, and make the results available to the
public.
l) SPC-06-10-12 East Luther Grand Valley Vulnerability, Threats and lssues
G. Zwiers provided an overview of Report SPC-06-10-12.
J. Oliver identified that there are 73 occurrencÆs of fuel storage, and asked if these are
residential properties. G. Zwiers replied affirmatively and noted that these homes are
assumed to have heating oiltanks based on the desktop study.
D. Parker asked where the new sewage treatment plant is located in relation to the well.
G. Zwiers identified that the new plant will be located to the west, outside of the
wellhead protection area. B. Banks noted the location of the new sewage treatment
plant on the map. D. Munay noted that the new plant is expected to be completed in the
next 16 months, and will be a significantly improved system.
M. Wales asked for clarification regarding fuel identified as migrating offsite. G. Zwiers
identified that although he does not have any details pertaining to the fuel migration, the
site is currently under investigation by the Ministry of the Envíronment.
D. Parker asked if it is expected that the explosives storage will be taken into
consideration. G. Zwiers identified that the explosive storage site does not fall within the
wellhead protection area.
Res. Â/o. 50-10 Moved by: D. Murray
Seconded by: D. Parker carried unanimously
THAT the Lake Erie Region Source Protection Commiftee direct staff to
incorporate components of the report: Vulnerability Analysis, /ssues
Evaluation and Threats Assessment - FINAL, Township of East Luther-
Grand Valley, R.J. Burnside & Assocrafes, June 2010 and Grand Valley,
Waldemar and Marsville Municipal Wells - Groundwater Model and
Capture Zone Development, Golder Associations, 2010 into the Grand
River Source Protection Area Assessment ReporÍ, and make the results
available to the public.
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 95 of 405
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June24,2010 Page l0
m) SPC-06-10-13 City of Hamilton (Lynden) Vulnerability, Threats and lssues
G. Zwiers provided an overview of report SPC-06-10-13. There were no questions or
comments.
Res. IVo. 51-10 Moved by: G. Rae
Seconded by: W. Wright-Cascaden carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the repoft: Hamlet of Lynden, City of Hamilton,
Source Protection Study, Dillon, May 2010 and the Lynden components of:
Vulnerability Assessment and Scoring of Well Head Protection Areas, City
of Hamilton, Ea¡thfx 2010 into the Grand River Source Protection Area
Assessment Repoft, and make the results available to the public.
11. Business Arising from Previous Meetings
None
12. Other Business
a) Question and Answer Period
l. Macdonald reminded staff that it would be useful for public meetings to have a list of
committee representatives and the sectors they represent for the public meetings
13. Glosed Meeting
Not applicable.
14. Next Meeting - Thursday, July 8,2010,1:30 pm
GRCA Administration Centre, 400 Clyde Road, Cambridge, ON
15. Adjourn
Moved: B. Ungar
Seconded: M. Wales carried unanimously
The Lake Erie Region Source Protection Committee meeting of June 24,2010 be adjourned
at2:45 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held June 24, 2010.
Page 96 of 405
5
c13
Dear Mayor Acre and council members,
I was very honored to reeeive the Munieipaiity of Bayham M¿th awani at the grade I
graduation ceremony This year. Thank you for'the $50, and for supportine,.m¡¿.fe&owqeduar
ShamDonck
Correspondence received July 12, 2010 from Shaun Donck
regarding "Municipalilty of Bayham Math Award".
Page 97 of 405
Page 98 of 405
Æcom AECOM
3 - 30 Hannover Drive
St. Catharines, ON, Canada
www.aecom.com
L2W OA1
905 6820212
905 682 4495
tel
fax
June14,2010 E o¿
Kyle Kruger
Administrator
Municipality of Bayham
P.O. Box 160-9344 Plank Road
Straffodville, ON NOJ 1Y0
Project No: 60120113
Regarding: Township of Malahide, Village of Springfield Agri-lndustrial Park Water Supply
Municipal Class Environmental Assessment: Notice of Study Completion
Dear Mr. Kruger:
The Township of Malahide (the Township), through their consultant AECOM, has completed a
Municipal Class Environmental Assessment for the supply of municipal water to a proposed agri-
industrial park in the Village of Springfield. The proposed water supply project involves the extension
of the Aylmer Area Secondary Water Supply System (new 300 mm diameter watermain) to the
proposed agri-industrial park and the siting of a new water tower that will ensure adequate water
supply including fire water storage and water distribution pressures. The preferred Water Tower site
is Site 6 (west side of Hacienda Road, approximately 300 metres north of College Line). The
preferred water transmission main route is Route 2 (supply from Talbot Line and Rogers Road
intersection, north on Rogers Road to College Line, east on College Line to Hacienda Road and north
on Hacienda Road ending at the preferred Water Tower site.
A Project File has been prepared which documents the Class EA planning and decision-making
process. By this notice, the Project File is being placed on public record for a 3O-calendar day review
period starting on June 16,2010 and ending on July 16,2010. For further information, including
Project File review locations, please see the attached Notice of Study Completion.
lf you have any questions/comments at this time or would like additional information on the project,
please do not hesitate to contact me at (905) 346-3732 or via email at karl.qrueneis@aecom.com.
Sincerely,
AECOM Canada Ltd.%tW
KarlGrueneis, B,A.
Senior Environmental Planner
karl.grueneis @ aecom .com
KG:jr
Encl. Notice of Study Completioncc: Rob Johnson, Township of Malahide
John Armistead, AECOM
Correspondence dated June 14, 2010 from AECOM regarding
Township of Malahide, Village of Springfield Agri-Industrial Park
Page 99 of 405
NOTICE OF STUDY COMPLETION
Village of Springfield Agri-lndustrial Park Water Supply
Municipal Class Environmental Assessment
The Study
The Township of Malahide (the Township), through their consultant AECOM, has
completed a Municipal Class Environmental Assessment (Class EA) study for the
provision of a municipal water supply to a proposed Agri-lndustrial Park to be located
south of the community of Springfield (see map). The proposed works covered by the
Environmental Assessment involve the construction of a 300mm diameter watermain
from the intersection of Talbot Line and Rogers Road (connection with Aylmer Area
Secondary Water Supply System) to a proposed water tower located on the west side
of Hacienda Road, approximately 300 metres north of College Line.
The Process
The study was conducted in accordance with the requirements for Schedule B
projects as described in the Municipal Engineers Association, Municipal Class
Environmental Assessment document (October 2000 as amended in 2007). The
Class EA process includes public and review agency consultation, an evaluation of
alternatives, an assessment of the impacts of the proposed improvements, and
identification of measures to mitigate any adverse impacts.
Public lnformation Centre
As part of the study, a Public lnformation Centre (PlC) was held on April 8, 2010 at
the East Elgin Community Complex. The PIC presented background information on the study including the various alternative
transmission main routes and water tower sites considered as well as the evaluation of those alternatives. Also presented was the
preferred transmission main route and water tower site and proposed mitigation measures. Representatives from the Township and
its consultants, AECOM, were present at the PIC to answer questions and discuss the next steps in the project.
Project File
A Project File for the Village of Springfield Agri-lndustrial Park Class EA, which documents the Class EA planning and decision-
making process has been prepared. By this notice, the Project File is available on the Township's website at www.malahide.ca and
is being placed on public record for a 3O-calendar day review period starting on June 16, 2010 and ending on July 16, 2010 at the
following locations:
Springfield Library
51221 Ron McNeil Line, P.O. Box 9
Springfield, Ontario, N0L 2J0
Hours
Monday - 2:00 pm to 5:00 pm
Tuesday - 2:00 pm to 8:30 pm
Wednesday - Closed
Thursday - 10:00 am to 8:30 pm
Friday - Closed
Saturday - 2;00 pm to 5:00 pm
Sunday - Closed
Comments
lf you have any questions/comments or require further information, please contact either the Township or AECOM at the addresses
below. During the 30-day review period, anyone who has outstanding concerns with the project that cannot be resolved in
discussion with the Township may request that the Minister of the Environment make an order for the project to comply with Part ll
of lhe Environmental Assessrnenf Act $eferred to as a Paft ll Order), which addresses individual environmental assessments.
Requests must be submitted to the Minister of the Environment at the following address by July 16, 2010:
. Mr. John Gerretsen, Minister of the Environment, Ministry of the Environment - The Executive, 135 St. Clair Avenue West,
12th Floor, Toronto Ontario M4V 1P5
A copy of the Part ll Order request must also be sent to:
. Mr. Rob Johnson, Director of Physical Services, Township of Malahide, 87 John Street South, Aylmer Ontario N5H 2C3,
T el: 51 9.77 3.5344, F ax: 5 1 9.773.5334, Email : riohnson @ malahide.ca; and
. Mr. John Armistead, P.Eng, Project Manager, AECOM,585 King Street, Suite 300, London, Ontario N6B 3M6, Tel:
5 1 9.673.051 0, Fax: 5 1 9.673.5975, Email: iohn.armistead @ aecom.com.
lnformation will be collected in accordance with lhe Municipal Freedom of lnformation and Protection of Privacy Acf. With the
exception of personal information, all comments will become part of the public record.
This notice was first published on June 16, 2010.
Township of Malahide
Glerks Department
87 John Street South
Aylmer, Ontario N5H 2C3
Hours
8:30 am to 4:30 pm
Correspondence dated June 14, 2010 from AECOM regarding
Township of Malahide, Village of Springfield Agri-Industrial Park
Page 100 of 405
I I
Municipal Em ployer Pe nsion Centre of Ontario
OMERS Update: July 6,2010
Ghanges to Contribution Rates and Benefits
The OMERS Sponsors Corporation (SC) has approved temporary changes for both
employers and members to address the OMERS Primary Plan's funding shortfall.
The Plan's $1.5 billion shortfall as of December 31, 2009, is projected to grow as nearly
$5 billion of net losses, mostly from the 2008 global market downturn, are recognized on
its balance sheet over the next four years.
To address the shortfall, employer and employee contribution rates will both increase
about 1o/o pü cent each year for three years, starting in 2011. ln addition, members
who terminate employment prior to being eligible for early retirement will have
temporary benefit reductions.
In addition to the decisions about contribution rates, benefit reductions (see below) and
grow in rights, the Sponsors Corporation committed to fìling its 2009 valuation with the
Financial Services Commission of Ontario (FSCO) and to negotiating a Strategic Plan
Design and Objectives Statement (SPDOS) by the end of this year. This Statement will
provide a welcome framework and guidance for long-term decision making.
Municipal Achievement
On the whole, these decisions are good news for municipalities - and our outreach and
advocacy can take considerable credit for securing the following outcomes:
o Predictability - The Sponsors Corporation opted for a multi-year strategy over the
single year options that some proposed and had been the case previously.
o Cost containment - Municipal costs would have been far higher under some of the
alternative proposals that were submitted and considered. Significant costs were
also avoided by a decision not to provide optional "grow-in' rights that would have
increased the Primary Plan's funding shortfall by as much as $1 billion.o High commitment to prudent, long-term planning - The Sponsors Corporation
has shown an unprecedented commitment to advancing the shared, long term
interests of the plan over their competing interests as individual sponsors.
Temporary Contribution Rate lncreases
Contribution rates for both employers and active members will increase in 2011 through
2013, as follows:
o 2011 - effectíve with the first, full pay in 2011, contribution rates will increase, on
average, by 1o/o per side (employer/employee) as a percentage of a member's
earnings.
200 University Avenue, Suite 801, Toronto, ON., M5H 3C5, Canada
Correspondence received from Municipal Employer Pension
Centre of Ontario regarding "OMERS Update: July 6, 2010
Page 101 of 405
-I
Municipal Employer Pension Centre of Onlario
o 2012 - effective with the first, full pay in 2012, contr¡bution rates will increase, on
average, by an additional 1o/o pü side (employer/employee).o 2013 - effective with the first, full pay in 2013, contribution rates will increase, on
average, by an additional 0.9% per side (employer/employee).
Formostemployees,alo/o increasewill generallyresultina 10% -13% increaseinthe
actual contributions to be made to the Plan. However, the net increase would be less
because pension plan contributions are tax-deductible.
Once the rates are finalized for 2011-2013, OMERS will inform all employers and Plan
members, and provide examples of how the increases will affect their contributions of
the NRA 65 and NRA 60 members.
Temporary Benefit Galculation Changes
Starting in 2013, these changes will only affect members who terminate employment
prior to being eligible for early retirement - i.e., members who terminate before age 55
(normal retirement age 65) or 50 (normal retirement age 60). These changes will not
affect any benefits based on service accrued before 2013.
lmpact on lndividual Municipalities
lf a regional municipality has a $340 million budget for salaries in 2013, a 1o/o per side
contribution rate increase could result in $3.4 million in additional OMERS contributions.
ln a lower tier municipality with a $70 million salary budget, this could lead to an
additional $0.7 million in OMERS contributions.
On a broader scale, it is estimated that a contribution increase of 1o/o pêt side could
result in a total cost increase of approximately $51 million annually for municipal
employers as a group.
Again, the decision against optional 'grow-in' rights has greatly reduced potential costs
for employers and members alike.
Looking Forward
The OMERS SC will continue to carefully monitor the Primary Plan's funded status, and
to make any decisions on changes through its annual planning cycle.
With respect to the SPDOS, MEPCO along with its actuary, AON, is doing research on
other Plans' design statements in order to provide information and assistance to
municipal SC representatives as they prepare for the upcoming discussions.
For More lnformation
More information about OMERS, the Sponsors Corporation and these pension matters
is available on the MEPCO website (www.mepco.ca)
200 University Avenue, Suite 801, Toronto, ON., M5H 3C6, Canada
Correspondence received from Municipal Employer Pension
Centre of Ontario regarding "OMERS Update: July 6, 2010
Page 102 of 405
I I
Municipal Em ployer Pension Centre of Onlario
OMERS is developing member case examples and cost analyses, and will prov¡de
increased detail on these changes and their impact via www.omers.com and in its fall
newsletters.
The Municipal Employers Pension Gentre of Ontario (MEPCO)
MEPCO is a not-for-profit corporation, created by AMO, to ensure that its employer representatives on the OMERS
Sponsors Corporation and
Administrative Corporation are informed, well-resourced and supported by leading pension expertise. MEPCO can
raise and manage funds, hire experts
who will provide appropriate research and information, and share insights with others as needed.
200 University Avenue, Suite 801, Toronto, ON., M5H 3C6, Canada
Correspondence received from Municipal Employer Pension
Centre of Ontario regarding "OMERS Update: July 6, 2010
Page 103 of 405
Page 104 of 405
E'çA Spring News 2010
President Ed Ketchabaw, 51 9-866-3478
Secretary-Admin¡strator: R oberta G illard
Offìce: 450 Sunset Dr. St. Thomas, On, NSR 5V'1
Email: rqbertag¡!a-rd@roSers-cc'n
Office hours: Tuesday & Thursday 10 am - 2 pm
Phone: 519-633-01 14, Fax: 519-633-6082
lUessage from the President
Once again, on behalf of the Board of Directors, I have the privilege of extending greetings to the farming families of Elgin
County. By lhe time this newsletter reaches your mailbox, the majority of the planting season will be complete,
which hopefully will allow some time for reflection on recent challenges, and contemplation for the season ahead.
Use this time of reflection to consider how we can all work together to help minimize the impact of future challenges in our
industry. One example of our industry working together is the Ontario Agricultural Sustainability Coalition (OASC). This
coalition of agricultural organizations across the province, including our provincial affiliate, the Ontario Federation of
Agriculture, is working to convince federal and provincial governments of the need for a predictable Risk Management
Program. A comprehensive safety net package which includes a risk management component will give farming families
the predic{ability and bank-ability to assist in business planning to help minimÞe negative impacts due to the vagaries of
weather and marketplace. The OASC example illustrates how we can work together united in a common câuse.
So, in contemplating the season ahead, ask yourself what can you contribute towards working for the betterment of our
industry. Why not get involved? The EFA is your organization, and as your Board of Directors, we welcorne your
participation. Look for our upcoming events, and I hope to see you there.
Ed Ketchabaw
President
EFA Annual Banquet and Aurards
The Elgin Federation of Agricultur.e held its Annual
Banquet and Awards on February 6'n at the St. Anne's
Centre in St. Thomas. The large gathering to celebrate
agriculture in Elgin County honoured some of the local
leaders in the industry, Paul Mistele and John W, Walker
are this year's inductees into the Elgin County
Agricultural Hallof Fame. Dowler Karn Ltd. was awarded
the Ag-Business Award and Kettle Creek Elgin County
Agricultural Conservation Scholarship was formally
presented to Jaelyn Kloepfer,
È2
Elgin County Kettle Greek I
Conservation Scholarship
The scholarship was created by Elgin Coun$ Junior
Farmers Alumni, Elgin Federation of Agriculture and the
Kettle C reek Conservation Authority.
This scholarship is awarded to ihe successful applicant
who resldes in Elgin County or Kettle Creek watershed
and is between the ages of 17 - 30. They must be
entering or curently pursuing agriculturally-related
studies with an emphasis on compatibility with the
natural environment at a post secondary institution.
Applications are available from Kettle Creek
Conservation Authority or the EFA office and
Junior Fermers Glub Returns to Elgin
A group of people aged 15 to 29 years old (who may or
may not live on farms) met in December to form a Junior
(Jr.) Farmers Club in Elgin. They have met a few times a
monlh for meetings and social events. The Junior
Farmels mission statement is "to build future rural
leaders through self-help and community betterment'.
'We can help young people gain skill such as leadership
and teamwork which help our communities become
successful" says Elgin Jr. Farmer's Media
Representative Brittany Galenkamp.
The Club currently meets in St. Thomas, since it's a
central location for our members. ln June, they plan to
host Foreign Exchange Delegates frorn clubs that are
similar to Jr. Farmers from around the world.
The Elgin Jr. Farmers will be holding a battery recycling
blitz on July 10, from E a.m. to noon, at the Agris
Co-operative in Dutton in conjunction with the EFA's
Waste Oil Recycling Day.
lf you are interested, contact elqi¡:íí@ifao.on ca to get
involved or visit our Facebook group
Gommun ication Workshop
Due to low registration, the Communications Workshop
was cancelled. There was interest in the workshop, but
conflicting events and the early spring contributed to the
low registration.
We are planning to host this workshop in late February or
early March of 2011. We will infonn you of the date later.
Spring Newsletter received from Elgin Federation of Agriculture.
File: M07
Page 105 of 405
London Farm Show Winners
Congratulations to the winners of the gift vouchers for
produce from Elgin County. The winners are:
Lorraine House - Port Stanley, Abraham Peters -
Aylmer, Lorne McLeod - West Lorne. This year the
vouchers are from Wales Farm Fresh Produce - Aylmer,
and Canadale Nurseries - St. Thomas,
Waste OilRecycling Day
EFA Waste Oil Recycling Day will be
July 10, 8 a.m. to 12 Noon, atAgris
Cooperative, 260 Currie Road,
Dutton. AgriculturalWaste Oil, and oil
fitters will be accepted. Anti-freeze
willalso be collected this time.
Please use oroper cans with lids to transport these
products. Batteries will be coltected at the same time, by
the Jr. Farme¡s.Th¿rc is no choræ fæ this scrb¿
BUY LOCAL, BUY FRESH
The Elgin Federation of Agriculture is a partner in the
Buy Local, Buy Fresh brochure with Elgin Tourism, West
Elgin Community Health Centre, St. Thomas Horton
Farmers' Market, Elgin-St. Thomas Health Unit and the
Elgin Business Resource Centre (EBRC).
Farm direct sales as well as Farm markets are indicated
Some products available include meat,
honey, wine, vegetables and fruit.
Maps are avaitable from EFA office,
EBRC, Elgin Tourism, St. Thomas &
Elgin libraries, and all outlets on the
map.
This is the new logo which you will soon see at road side
stands and farmers' markets.
Regional OFA Meeting
The Regional OFA Meeting is August 20, at the pavilion
at the Dan Patterson Conservation Area. Socialtime will
be 6:30 p.m., supper 7:00 p.m. There will be a $2.00 per
person charge for the meal.
Please call Roberta 519€33-0114 if you are attending.
This meeting is to elect Policy Advisory Council (PAC)
members and delegates to the November Convention.
Nominations for Elgin Agricultural Hall of Fame
Do you know someone who you think should be inducted
into the Elgin Agricultural Hall of Fame? Nominations
forms will be available September 1. Please contact the
office for a form and information regarding parameters
for nominee. Deadline is October 31,2010.
2010 Garavan Toul
The 2010 Caravan Tour will be held in West Elgin this
year, on October 3. We have a few host venues already,
but if you are interested in being a host farmlagri-
business, please contact Roberta Gillald at the office by
July 5. Maps/brochures will be available mid August at
the office or the County & St. Thomas Public Libraries
and municipal offices:
Elgin County Plowing ltlatch
fné etgin County Plowiñg Match witl be held August 7th
at the Alan Millman Family Farm, 45399 Sparta Line,
Central Elgin. Breakfast will be served from 8:30 a.m. to
10:30 a.m. by Lawrence Station Community Association
and will be on site for lunch.
Plowing registration is between g:00 - 9:45 with plowing
to begin by 10:00 a.m. The Awards Banquet will be at
4:45 p.m. at First Yarmouth (Plains) Baptist Church at the
corner of Fairview Road and Sparta Line. lf you wish
more information, please call 51 9-775-2526.
Queen of the Furrow Candidates Be¡ng Sought
The Elgin County Plowmen's Association is looking for
contestants for Queen of the Furrow for the Elgin County
Plowing Match.
Candidaf¿s should be female, between 16 - 24 years in
age, with a rural background, interest, focus and
residence.
Conî¿sîanfs will be required to give a 2 - 3 minute
speech on an agricultural topic, participate in a brief
interview, and ptough 2 rounds of a given patch of land.
(Tractor, plow, coaching and instructíon are available
upon request)
Thc yinner will receive a host of gifts from local
businesses, represent Elgin County at the lnternational
Plowing Match in Prescott-Russell, September 2011 (alf
expenses paid) and represent Elgin County at local fairs,
parades and community events for one year.
For more infonnation, please contact
Teresa 519-667-0497 or Nancy 519-775-2526.
Environmental Farm Plan News
Anyone interested in completing an Environmental Farm
Plan this summer, please contact
Margaret May,
The next round of funding is to be available
September 1sth for projeðts with invoices dated after
September 15, 2010.
Those producers with Third Edition Environmental Farm
Plans already complete may apply to the year 3 funding
on September 15'n at a drop in session at the Komoka
Community Cenlre from 5:00 pm - 10:00 pm.
Contact Margaret May, OSCIA Program Representative
Middlesex and Elgin, if you have questions.
Phone/Fax: 5 1 9-287-5334 or elqinlôor¡tariosoil crop. org
åï ¡"
r¡ñ l.ìlll{)
i rr ¡Rt¡lrtl.\l't¡
Ílllll Pl. r.\'
Spring Newsletter received from Elgin Federation of Agriculture.
File: M07
Page 106 of 405
Are you proud to
farm?
Join the voice of \
local agriculture
Have your say! Help be
part of the voice of farming in Elgin, and bring your
experience to the table. The Elgin Federation of
Agriculture (EFA) provides a forum to address farm
issues at the local and the provincial level, as well as
providing activities and services that benefit our rural
communities. Volunteers are welcome for events as well
as longer term positions on the board of directors. For
details please contact the EFA office at 519€33-0114.
Member Benefits feature: TSG discount
The next round of 'OFA Member Days'at TSC Stores
will be held June l8-.?0, 2010. Gheck the maÍl for your
catalogue, and bring your valid OFA membership card to
any-TSC store for exclusiye discounts. Don't forget to
check out OFA's new
clothing line, calfed
'Proud to Farm'! \
OFA - Advocacy on
farm issues
The Ontario Federation of Agriculture continues to
lobby on your behalf on a wide range of topics.
These are the highlights of recent and ongoing
rssues:
Key issues:o Working with provincial and Federal Govemments to
make farming a priority in their respective budgetsr Developing 'factsheets' to provide farmers with key
information on green energy, taxes, and moreo Collaborating with livestock commodities to maintain
small abattoirs in Ontario as a major element of the local
food system. Matching concerned farmers with Hydro One to
research potential energy savingso Meeting with commodity partners in the Ontario
Agricultural Sustainability Coalition (OASC) to achieve
Business Risk Management programsr Partnering with the Canadian Federation of
Agriculture to create a National Food Strategy, to secure
a sustainable future for Ganacla's agri-food system and
healthier future for Canadians
Adjusting for the Harmonized Sales Tax
Effective July 1, 2010, Ontario residents, including
farmers, will be subject to the Harmonized Sales Tax
(HST), a combination of the Provincial Sales Tax (PST)
and the Federal Goods and Services Tax (GST). For
farmers, the HST will be treated like the GST but with
additional exemptions, due to OFA's lobby on your
behalf. Details of the HST and how it applies to farmers
and their businesses can be found on the Canada
Reve n u e A g e ncy (C RA) webs ite. !{Wt{.QI4:9_Q_tj-Q=A-?
Transitional rules for HST came into effect on May 1,
2010. These are important to farmers - even those who
, make less than $30,000 annually should consider getting
registered in order to recover the HST on numerous
smaller inputs. An initial requirement will be obtaining a
Business Number from CRA - used for payroll, income
tax, imporuexport purposes, etc, Visit OFA's weþsite for
the HST registrat¡on link for farmers.
OFA News
You can always find the tatest details at: www.ofa.on.ca .
To receive the OFA's weekly member's update via email,
please send your request along with your name and OFA
membership number to: irrfo@ofa. on.ca
Stressing agr¡culture's need for investment
Ontario Agriculture has reached a fork in the road. The
Ontario Agriculture Sustainability Goalition (OASC)
believes it is time to restore farm equity and farn
financial health, or Ontario will lose its farms and
Onlarians their ability to buy locally grown and processed
food. Ontarians will increasingly be forced to depend on
other countries to feed them and we will lose the jobs
and economic stability that food production and
processing provides to our econofiìy,
Members of the coalition are the Ontario Cattlemen's
Association, Ontario Fruit and Vegetable Growers'
Association, Christian Farmers Federation of Ontario,
Ontario Grains and Oilseeds, Ontario Sheep, Ontario
Pork, Ontario Veal, and the Ontario Federation of
Agriculture.
ln recent letter writing campaigns and meetings, the
coalition has told politicians: 'a strategíc investment in
agriculture is known to pay significant clividends. Not only
will it save ourfarming economy today, it will also sustain
our communities and the citical mass of infrastructure
needed to keep farming alive and healthy in the future.'
The value and irnportance of the "critical mass" needs to
be highlighted. This criticâl mass includes everything
from the network of equipment dealers and repair shops,
to the veterinarÍans, sales barns, abattoÍrs, grain
elevators and grain handling facilities located throughout
the province. Once this critical mass starts to disappear,
it is the beginning of the end for agriculture, and
ultimately the demÍse of our rural economy.
Get involved - here's what you can do:
Personally contacting your MPP and MP is the best way
to show your support for OASC and its proposals to bring
financial stability for Ontario farmers. When writing your
political representatives, copy your Ministers of
Agriculture so they are aware of your concerns:
Minister Ritz: ritzq(ôparJ qc ca
Minister Mitchel I : nri nister oniaf ia@ontj¡ riq. çq
For details of the proposals of this coalition, please
'r'isit:,¡,,lvw OASC. ca
Spring Newsletter received from Elgin Federation of Agriculture.
File: M07
Page 107 of 405
201 0 lnternational Plowing
lllatch NewsThe Elgin Federation of
Agriculture is proud to support
the Elgin - St, Thomas 2010 lPM. Make certain
you visit the EFA display in the Local Food Tent
known as "Ellys Cafê. Can you picture the
amount of food a family of four eats ¡n a year? We
hope our display will make consumers realize how
important agriculture is in their daily lives.
Volunteer  pplica fions
The 2010 IPM is looking for lots of volunteers. lf you
have not completed an application yet, you may
complete your application online at www.iom2010.com
or pick it up at the EFA/2010 IPM office at 450 Sunset
Drive or the IPM storefront at 700 Talbot Street, St.
Thomas.
Flavours of Elain
The 2010 IPM cookbook "Flavours of Elgin" is now
available. There are over 300 recipes and tips in this
fabulous cookbook which costs $10.00 each.
Check out the website: www.ipm2OiO,corn for locations
to pick one up, or come to the store front on Talbot
Street, St. Thomas.
Tractors Wanted
The Wagon Tour Gommittee needs the loan of
TRACTORS to pull wagons from General Parking to the
Tented Cíty.
The tractors need to be a minimum of 60 HP.
Also needed are volunteer TRACTOR DRIVERS.
For details, please call Paul Faulds 519-765-4410 or
Larry Woolley 51 9-773-3789
fPil Store Front Office
The office and store front is now open at 700
Talbot St., St. Thomas, previously the TalbohMercury car
dealership building. lf you need information call 519-
631-1234
Colourino and Poster Conîesf
Check out the Education link on the IPM website for
detaits about the colouring and poster contest for
students, Jr. K to Grade 12. Contest closes June 23 end
all entries are to be dropped off at your local public
library, vyww.ipm2010.com
Officers - Directors
of the Elgin Fedenotion of Agriculture
President Ed Ketchabaw
Past President Donna Lunn
Vice President Fons Vandenbroek
East Eþin Director
Brian Lunn
Sandra Alblas
West Eþin Director
Don Miller
Mary Ann Caughell
Bill Lu ks
Di¡ectors at Large
Pete Agar
John Pfeffer
RegionalDirector & OFA Executive
Mark Wales
OFA Member Servlce Rep
Janine Lunn
Secrefa4y-rqr inistrator
Roberta Gillard
519-86È3478
519-64+031ô
519-86ê5311
5'19-6¿t4-0316
519-637-0050
51976+2854
519-76S2239
51S77$9265
519-762-0338
51977+2226
s1c*r773-7352
51$637-7300
519-6334114
ÂÂeetings ore lhe 2nd Wednesdoy of the month
(except ÂIloy) of the olfice
51qr1 timer 8:00 p.m.
Elgin County Administrotion Building
450 Sunset Drive. Suite 228
Dates æ RgmemÞer
Scholarchip Applicationg must be in before
July 1,
Gar-a.van Tour Hosts - West Elgin, if interested must
contact Roberta by July 5,2009.
Waste Oil Recycling and Battery Recycling BliE
July 10, 8:00 a.m. to 12 Noon at Agris Co-operative,
260 Currie Road, Dutton.
Car-a-van Tour is Sunday October 3, 2010 in West
Elgin. Brochures will be available mid-August.
Regional OFA Meeting is August 20, at Dan Patterson
Conservation Area. This meeting is to elect PAC
members and delegates to the Novernber Convention.
Elgin County Agricultnral Hall of Fame nominations
must be received by October 31, 2010
Spring Newsletter received from Elgin Federation of Agriculture.
File: M07
Page 108 of 405
ç
i'tl
FROM/DE: ELGIN COUNTY OPP DATE: 16 Jun 10
PORT STANLEY TRAFFIC
(ELGIN COUNTY) - Over the last three week, emergency services along with
Central Elgin Representatives have held several discussions about minimizing
motor vehicle and pedestrian congestion in Port Stanley like those experienced
over this past May long weekend. Some of the major concerns brought forward
were that should an emergency occur, emergency services personnelwould not
be able to quickly and effectively get to that situation and render assistance.
Other concerns revolved around parking, traffic and pedestrian congestion and
the inability for residents and tourists to leave or get into Port Stanley in a
reasonable amount of time.
Discussions were held regarding traffic and pedestrian flow pattems, parking,
signage and emergency vehicle access. As a result of these discussions several
triãl trãff¡c proposaìs will be put forward at the 21't of June, 2O1O Central Elgin
Council meeting.
For more information please contact;
Lloyd Perrin, Central Elgin- Director of Physical Services.
519-631-4036
-30-
Contact: Constable Troy Garlson
Elgin Gounty OPP Media Relations/Community Services
Phone: 519-631-2920 Ext. 5450
Pager: l-888-808-7195
Correspondence dated June 16, 2010 from Elgin County OPP
regarding "Port Stanley Traffic".
Page 109 of 405
Page 110 of 405
L-)
An agency of lhe Government of Ontario
10 Adelaide Street East
Toronto, Ontario MsC 1J3
Telephone: 41 6-325-5000
Fax :416-325-5071
www. heritagetrust.on. ca
June 22,2010
Her Worship Lynn Acre, Mayor
Municipality of Bayham
9344 Plank Road, PO Box 160
Straffordville, ON
NOJ IYO
Dear Mayor Acre,
The Ontario Heritage Trust is pleased to invite your council to participate in our 2010 volunteer
Recognition Programs, including the Heritage Community Recognition Program, Young Heritage
Leaders Program and the Community Leadership Program. 'With these Recognition Programs,
municipal councils. regional councils, First Nation Band councils and Métis Community Councils
can recognize community efforts to preserve Ontario's heritage.
As Chairman of the Trust, I appreciate the efforts of individuals, groups and communities who help
preserve Ontario's unique and irreplaceable heritage treasures. I encourage you to work with your
local Municipal Heritage Committee, Conservation Authority, historical societies, museums, land
trusts and other local groups to identify individuals, groups and youth that are deserving of
recognition. Staff and volunteers in your conìmunity may help you to identiff citizens who are
making or who have made exceptional contributions to heritage conservation.
To provide you with further details, enclosed are brochures for our 2010 Recognition Programs,
. Also, you will hnd
more information and nomination forms on the Trust's website at www.heritagetrust.on.ca, If you
have any questions, please do not hesitate to contact Amber Bondy, Community Programs Ofhcer at
416-314-4907 or amber.bondy@heritagetrust.on,ca,
I encourage your council to participate in these programs and celebrate the work being done to
preserve and promote heritage in your community.
Yours sincerely,
Thornas H.B. Symons. CC, OOnt, FRSC, LL,D
Chairman
Correspondence dated June 22, 2010 from Ontario Heritage
Trust regarding "2010 Volunteer Recognition Programs:.
Page 111 of 405
Page 112 of 405
5
P LAY WOR KS
The Ontario Partncrship for Activr.: Youth.
Play Works
c/o 302 - I Concorde Gate
Toronto, ON
M3C 3N6
Tel:416426-7142
Fax:416426-7371
owp(âolayworkspartnershio.ca
www.ola)¡workspartnership.ca
Representatives
4-H Ontario
A¡ts Network for Children and Youth
Boys and Girls Clubs of Canada-
Central Region
Educational Research
I¿idlaw Foundation
Ontario Physical and
Health Education Association
Sport Alliance of Ontârio
Parks and Recreation Ontario
YMCA Ontario
íl:;ì
,J¡ne 4,2010
Lynda Millard, Clerk i . ''
Municipality of Bayham, Attn: Parks & Recreation
P.O.Box 160, 9344 Plank Road
Straffordville, ON NOJ 1Y0
Dear Lynda:
Please find enclosed information pertaining to Youth Friendly Community
Program. To date, 37 communities have been recognized at Queen's Park at a
Ceremony hosted by the Ontario Minister of Health Promotion. Every year these
communities are listed in the AMCTO Municipal Monitor (this year in September).
It is not necessary that your staff lead the application completion process
(especially if you have limited staffcapacity). You may have a local goup or - as
has been the case in some communities - a group of youth that take on the task of
completing the application process. Whoever in your community picks up this
cause, we hope that you will encourage and support their efforts.
In addition to the enclosed 2010 Youth Friendly Community Recognition Program
Application Form, to help whomever in your community spear-heads this process,
we are enclosing the following resources; Good Practices in Youth Friendly
Communities (2008 and 2010); Small and Rural Communities - Lessons from the
Field; the Do It Yourself Report on Success Stories; and the 2008 Youth Friendly
Community Recognition Ceremony Brochure.
A series of orientation conference calls will be held between June and October.
More information on these is found in the Application Brochure. More information
designed to help your community complete the application process can be found at
www. playworkspartnership. c a.
If your community requires any assistance throughout the application process, we
would be happy to set you up with a mentor from a recognized youth friendly
community who may be able to assist with this process. A list of Youth Friendly
Community Mentors can also be found on the Play Works website.
If you have any questions at all regarding the 2010 application, please contact the
Play Works Secretariat Manager, Marion Price, at416-426-7065 or by email at
pwp@playworkspartnership. c a.
Regards,
Jennifer Cowie Bonne
Chair, Play Works
r!'il.:1,.
r\ Ò6
Correspondence dated June 4, 2010 from Play Works regarding
"Youth Friendly Community Program".
Page 113 of 405
Page 114 of 405
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Vansevenant Severance E30/1 0
DATE: Iuly 12,2010
FILE: Dl0.10 Vansevenant
NUMBER: D2010-22
Purpose
To consider a consent application for an addition to a lot.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Michael and Michelle Vansevenant proposing to sever 0.13 hectare (0.32 acre), from their
39.8 hectare (98.45 acre) agricultural parcel. The subject lands are located in Concession 9 Part
Lot 15; north side Eden Line, east of Murray Road. The subject land and the parcel with which it
will merge are designated "Agricultural" in the Official Plan and zoned Agriculture (Al) in the
Zoning By-law No. 245 6-2003.
Elgin County Land Division Committee will consider the application on Jluly 22,2010.
Staff & Planner Comments
The purpose ofthis severance is to sever and convey the vacant landscaped/grassed area to Tom
and Carol Burwell, adjacent landowners. The Burwells have maintained this area for over 34
years and recently realized that their lot line does not include this grassed area. A portion of their
septic bed is also located in the proposed severed area.
Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes...are permitted in any land use designation, provided the severed and retained
parcels comply with the other requirements of this Plan (and) the Zoning ByJaw. " Given the Al
zoring on both parcels subject to this application, it is likely the smaller agricultural parcel being
0.23hectare (0.57 acre) was created prior to the Ofñcial Plan or ZonngByJaw regime
applicable to the area and would therefore be considered a legal non-conforming use.
Section 4.10 of the ZoningByJaw states that the by-law shall not apply to prevent the use of land
for legal non-conforming uses. In addition, Section 4.13 of the ZontngBy-law states that lots
with less than the existing lot area or frontage may be developed for the use specified in the
specific zone provided all other regulations are complied with. There is no new development
associated with this application.
Conditions of this severance would include the provision of a final survey and a Letter of
Undertaking to confirm the merger on title of the lands.
Affachments
1. Consent Application E30/10
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 115 of 405
Staff Report D2010-22 Vansevenant page2
Strategic PIan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"TIfAT Staff Repo rt D2010-22 be received;
AND TIIAT Council recommend to the Elgin County Land Division Committee that
severance application E30/10, submitted by Michael and Michelle VansevenanÇ be
approved subject to:
1. copy of the final survey be provided to the municipality
2. Letter of Undertaking be provided confirming the proposed severed lands
identified as Part 2 of Plan 11R-9211 are merged on title with the lands to the
west located on Eden Line identified as Part 1 of Plan 11R-9211
Respectfully submitted,
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 116 of 405
APPLICATION FOR CONSENT Ëb A ., ß .îqã Lr /10
Name of Owner
Address
Telephone Number
. Name of owner's solicitor or authorized agent
Address
Telephone Number
Please spec¡fy to whom all communications should be sent:
Owners( ) Solicitor( J Agent (',v/)
3. (a) Type and purpose of proposed transactioh: (check appropriate space)
Transfen _ creation of a new lot Other: charge
addition to a lot
easement
lease
corection of title
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
-fl'r"r*,.," * C.,r.,i 1,,t,,*,\. \
(c) lÍ a lot acidition, identify the lands to which the parcel will be addeC:
-¡tU u"rano,l-en, l I Ê s{g Pa-*.-1, -,ıa¿,g6 6p¡o¡j¡g-
4. (a) Location of land:
Municipality B^ ì\anll..r,xshìp Concession l.¡o. Q
Lot(s) No. + Registered Plan No@
Name of stieet Eáa.n kin,-. Street No. sll^Xb
Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( Ø lf Yes, describe the easement or covenánt and its effect:
severed:
\n¡rnP-
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage -31ò'|pg= Depth l,a4 Area q8'14 o.eres
(b)
Description of land intended to be severed: .in_Metriq) .z ì_ , ,,}: 1- ! 'z-,
Frontage - ¡ A, X.^ "De Area e O .3â- o¡ig¡.e:s.
Existins use În *.F$eìr l¡,¡n
Number and use of buildings and structures
Existing Use Proposed use qgnì¿u\*ure-
Eng¡nædngs€ry¡ces
450 SuMt Drive
SLlhorc, On NsR 5V1
Phonq 519- 631-!160
ww.elginounty.on.æ
f^r,n*Cnøl ?rrRrolÉ-LL
,ÉlQ -*t t- -T^úq
Number and use of buildings and structures on the land to be retained:
l-Yr'+
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 117 of 405
7
ye
-2-
Number of new lots proposed (not including retained lots)
ProvinciálHighway .
Municipal road, maintained allyear '
Municipal road, seasonally maintained
( ) -Th*rr ie no ( )
( ) +o'his DrôÞar¡ V.
)
l' /i Delfl Y.sYÉt l.e>
Type of aceÆss for proposed and retained lot (check appropriate space) . .wPE ) Lor$Irltot RETA¡NEp Lor
Other public road
Right Of Way
Water access
lf proposed access is by water, what boat docking and parking t"ciii,ü"L
"rå "u"¡LUe
on the
mainland? (specify)
What tyæ of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated iniiividualwell
Privately owned and operated commürial well
Lake or other water body
Other means (speciñ7)
PROPOSED LOT RETAINED LOT( ) t\er¿'ìano ( )
( ') r¡elì ,ìÞf i. i
()
()
glric-ìly So* ( )N,.rO
À"kobUeq"gþ:g;tr^Ëo,-o'*ôlul
10. What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT RETAINED LOT
)
)
)
)
Other means (specifr7) ; _
)É
14.land ever bben the subject of an apþlication for approval of á Þlan ofr rqè rr ¡9 èuwJqvr rqr lq 9Y9t 999t I ll t9 ùuvJg9r vt qt r qPPuwtlvt I tv¡ qPPr vvqr vt q f 14 r vr
Subdivision or a Consent under the Planning Act? Yes ( ) No (Ø Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the applieation
. f 5. lf this äppiication is a ré-submission of ä previòus oonsent a.p lication,.des'cribe.how it has been' changéd from the original application '
:
16. (a) Has thè owner previously sévejred any land from this nòtOingt
Publicly owned and operated sanitary sewagesystem ( )
l"irf,"'t
owned and operated individuat septic
( . )T+
Privately owned and operated communalseptic -líac
system ( ) ¿^>
Privy ( ) 3r
13.
When will water supply and sewage disposal services be avaílable?
What is the Eiisting Official Plan designation(s), if any, of the sub¡ect land?
, if any, of the subject land? ,
Yes( )No (v1
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 118 of 405
-3-
(b) lf .the ânswêr to (a) is Yes, please indicate pievious severances on the required sketch and
supply the following information for êach lot severed: : .
.
'Grantee's name
Relatíonship (if any) to owner
Use of parcel
: Date parcelcreated
17. ls the owner, solicitor, or agent applying for additional consents on this holding simu.ltaneously.. with this application, or considering applying for additional consents iñ the future?
Yes .( )No (\¿
18. ls thé subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No V)
lf Yes, and known, specíñ7 the Mínistry file number and status of the application
19. ls the subject land cunently the subject of an applicatíon for a zoning by-law amendment,
Ministe/s zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes () No V)
lf Yes, and known, speciñy the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1),of the Planning
Act?
Yes () No (¿)
21. ls the subject land within an area designated under any provincíal plan or plans?
Yes ( ) No(w)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaríes and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;¡ 1,,,.- ., "
- the location of all land previously severed from the parcel origínally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, dráinage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and [æ of any roads within or abutting the subject land, indicating
f whether it is ãñ-unopened road allowance, a pub_lje!raveþ!1oad, a private road or a right
ofway;
- ¡f access to the subject land is by water only, the location of the parking and boat doct<ing
facilities to be used;
- the location and nature of any easemerit affecting the subject land.
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 119 of 405
24.
-4-
The Owner/Applicant/Agent hereby authorizes Land Division Committee members and theCorporation of the County of Elgln staff to enter onto the subject property for th" prrpò.à ôtSite inspections with respect to this application.
The re of the information contained in thisAp 163, S.o. rgeg, báìné-;ìaio pr*¡a"forBoards. privacy in Municipalities and Local
Dated arthe- ûutf(€LQlf
tnis 13Á day of l1o.,l zo lo
AFFIDAVIT OR SWORN DECLARATION
nrue To-rm + CÀnor* .8uR bÊr=H-,.:':L -,¡-of the f*t¡stl'l,f
of ïfrT Ê*.4 in the Gounty of €Lçrtf/
solemnly declare that allthe information contained in this application is true, and lM/e make this
solemn declaration conscientiously belíeving it to be true, and knowing that it is of the same force and
effest as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECI-ARED before me atthe
€L6,,J
otft4t(f oF atñtK,øin the
this day of
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor,.the application must be signed b¡r an officer of the corpoiation and the seal, if.any, must
be affixed. .
Itis required that one cöpy of this application be filed; together with onè copy of the sketeh.described,
with the responsible person, accompanied. by a fee of -'
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 120 of 405
APPENDIX "A"
The County of Elgin Land Division Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1. fre there any barns loc4ted within 300 metres of the subject of this application?Yes() No(l
lf the answer is 'YES" are these barns:i) Now used for livestock? yes ( ) No ( )¡D Capable of being used for tivestock? yes ( ¡ ruo ( i
NorE: lf you answered 'YES" to #1. PLEASE coMpLETE THE DATA SHEET BELow
TO BE COMPLETED
BYAPPLIGANT
AGRICULTURAL CODE OF PRACTICE FORMUI.A ONE DATA SHEET TO
CALCUI.ATE THE M¡NIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calcUlate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate IoÍ
NAME TELEPHONE
coNc.TOWNSHIP LOT
T|L!-ABLE HECTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY0 Gows0 Heifers0 Calves
Tie
Stall
Free
Stall
Loose
IBEEF0 Cows
0 Calves
0 Feeders
0 400-750 tb.
0 400-1100 tb.0 750-1100 tb
Open l-c
& Barn Confine-
ment
SWNE0 Sows0 Boars0 Weanlings0 Feeders
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
MINK - Females
Caged On Floor
HORSES
SlJtrtrÞ - Þamc .e- trrrrac
RABBITS
I/EAL CALVES
rìTHtrR
II'IÄNIIÞtr STôÞÀêtr.
DRY
SEMI-SOLID
LIQUID
Open Píle
Oþen Pile
Covered Pile
Storage with Buck Walls
Open Earth Sided PitCovered Tank
Above GrounO UncovereO tanf
Below Ground Uncovered Tank
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 121 of 405
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
lM/e, the undersigned, being the registered owner(s) of the above lands hereby authorize
t
(Agents Name/Names) (Agents City/Town of Residence)
(l) make an application on my behalf to the Gounty of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
applicatíon.
Please Print Names in Block Letters Below Signatures
Dated at tne hußÍvt o+ffi €l-â,r /
tnis lsû day of lfut 20 !ı
Signature of Witness Signature of Owner
NOTE: Thís form is only to be used for applications, which are to be signed by someone other.than
the owner(s).
Signature of Witnes
"¿iãþu,J (M€t/Eíu{).
Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 122 of 405
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Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 123 of 405
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Staff Report D2010-22 regarding Vansevenant Severance
E30/10.
Page 124 of 405
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Road Closure Application - Elm Street
DATE: July 12,2010
FILE: TO9.ELM
NUMBER: PR2010-07
Purpose
This report is to further consider closing and conveying a portion of the Elm Street unopened road
allowance north of Chestnut Street in Vienna.
Background
In February 2010, Council considered staff report PR2010-01, regarding application from an
abutting property owner to close and convey a portion of the unopened Elm Street road allowance
north of Chestnut Street in Vienna. After consideration, Council adopted the following resolution:
THAT staff be directed to initíate required procedures pursuant to the Municipal notice byJaw to
close an unopened portion of the Elm Street road allowance north of Chestnut Street in Viennq,
provided the applicants pay required expenses, and that upon closure of the road, the lands be
conveyed to the abuttíng property owners at appraised value.
Since that time, staff have met with the applicant regarding appraised value for the lands. It was
noted that a nearby section of Chestnut Street road allowance is in process of being conveyed at
$0.25 per sq.ft. based on an appraisal from July 2009. In order to avoid additional appraisal fees, it
was suggested that amount be utilized for this conveyance as well. A survey of the subject lands
has also been acquired.
Staffhave also proceeded with advertisement in the local newspaper (Aylmer Express) on June 30,
2010, and notice to abutting property owners and area utilities, in accordance with the municipal
Notice ByJaw. The Notice advises that Council will consider the closure at its July 15,2070
meeting.
Staff Comments
Staff have received written confirmation dated November 18, 2009 from the second property owner
abutting this road allowance to the east, that they have no objections to this proposed closure and
have interest in acquiring half of the lands. The northerly adjacent landowner recently expressed
concern with the closure and a written submission or their attendance at the meeting is expected.
At this meeting (July 15, 2010), Council may accept any written comments and will hear from any
person that claims their lands will be prejudicially affected by the closure.
After affording the opportunity for persons to address the matter, Council may determine if it
wishes to proceed.
Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 125 of 405
2
Attachments
1. Copy of Notice of Road Closing
2. Property assessment map Vienna Map No. 3
3. Draft By-law No. 2010-071, being a byJaw to stop up, close, and convey part of the road
allowance known as Elm Street according to Registered Plan 54.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Recommendation
"THAT By-law No. 2010-071, being a byJaw to stop up, close and convey part of the road
allowance known as Elm Street according to Registered Plar. 54, designated as Parts 1 &,2 on Plan
l7R-9228,be presented to Council for enactment."
Respectfully submitted,
Margaret Underhill
Planning CoordinatorlDeputy Clerk
Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 126 of 405
THE CORPORÄTION OF THE
MTJNICIPALITY OF BÄYIIAM
NOTICE OFROAD CLOSING
TAKE NOTICE that the Council of the Corporation of the
Municipality of Bayham at its meeting to be held in Council
Chambers at9344 Plank Road, Straffordville, Ontario on
Thursday July l5 at 7:00 p.m. will consider a ByJaw to stop
up, close and convey part ofthe road allowance known as Elm
Street according to Registered Plan 54 of the Municipality of
Bayham, formerly Village of Vienn4 in the County of Elgin
and designated as Parts I & 2 on Plan I lR-9228,as shown on the
key map below
Further information may be obtained from the Municipal Office
during regular business hours (Monday through Frida¡ 8:30 a.m.
-4:30 p.m.)
Written comments may be submitted to the address below.
Council will hear in person or by counsel, solicitor or agent,
any person who claims that their lands will be prejudicially
affected and who applies to be heard by calling the Administrator
on or before 4:30 p.m., Friday July 9,2010.
Dated at the Municipality of Bayham this 30th day of June 2010.
KEY MAP
Kyle Kru ger, Administrator
Municipalþ of Bayham
P.O. Box 160, 9344 PlankRoad
Straffordville, ON NOJ lYO
Ph 519-866-5521
Fx 519-866-3884
Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 127 of 405
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Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 128 of 405
THE CORPORATION OF TIIE
MTJNICIPALITY OF' BAYHAM
BY-LAW 20L0-071
BEING A BY-LAW TO STOP UP, CLOSE AND COI.I-Y
PART OF THE T]NOPENED ROAD ALLOWANCE
KNOWN AS ELM STREET ACCORDING TO
REGISTERED PLAN 54 OF THE MTJNICIPALITY OF
BAYHAM, F'ORMERLY VILLAGE OF VIENNA", IN TIIE
coUNTY OF ELGIN, DESIGNATED AS PARTS 1 & 2 ON
PLAN 11R-9228.
WIIEREAS Section 1l ofthe Municipal Act,200l, S.O. 2001, c.25 as amendedprovides
that a lower tier municipality may pass by-laws respecting Highways, including parking and
traffic onhighways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municþality has the
capacity, rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND \ilHEREAS notice of inte,nt to pass this ByJaw has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham has hea¡d in
person, or by counsel, solicitor or agen! all persons claiming that their land will be
prejudicially affected by this ByJaw and who applied to be heard;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedie,nt to stop up, close and convey that part of the road allowance known as Elm Süeet
according to Registered Plan 54 in the Municipatity of Bayham, formerly Village of Vieru-r4
in the County of Elgin, (Geographic Township of Bayham), designated as Parts I & 2 on Plan
llF.-9228, and to convey such parts to the adjoining land owners.
THF',REFORE THE COTJNCIL OF THE CORPORÁ.TION OF TIIT'MT]NICIPALITY
OFBAYHAM ENACTS AS FOLLO\MS:
1. THAT upon and after the passing ofthis ByJaw those portions of the unope,lred road
allowance described as part of the road allowance known as Elm Street according to
Registered Plan 54 in the Municipality of Bay4rarn, formerly Village of Vie'lrna, in the
County of Elgin, (Geographic Township of Baylam), designated as Pa¡ts I & 2 on Plan
llR-9228,be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance desc'ribed as Part of the road allowance
known as Elm Street according to Registered Plan 54 in the Municipality of Bayham,
formerlyVillage of Vienn4 in the Countyof Elgin, (Geographic Township of Baylam),
designated as Part I on Plan llR-9228, shall be conveyed to Bes-Oxford Upholstery Ltd.
for consideration in the amount of $1633.75 plus reimbursement of legal, mapping and
advertising costs.
Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 129 of 405
ByJaw 2010-071 Page2
3. THAT part of the said unopened road allowance described as Patt of the road allowance
known as Elm Steet according to Registered Plan 54 in the Municipality of Baytram,
formerlyVillage of Vienna, inthe County of Elgin, (Geographic Township of Bayham),
designated as Part 2 on Plan l lR-9228, shall be conveyed to Ja¡oslav and Vilma Barvinek
for consideration in the amount of $1633.75 plus reimbursement of legal, mapping and
advertising costs.
4. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other docume,lrts as maybe
necessaryto effect conveyances of those parts of the said road allowances described herein
and whichhave been stopped up and closed.
5. THAT this by-law shall be registered in the l^and Registry Office for the Regisüy Division
ofElgia (No. 1l).
READ A FIRST, SECOND AND THrRD TIME AND FTNALLY PASSED this 15th day
ofJul¡ 2010.
MAYOR CLERK
Staff Report PR2010-07 regarding Road Closure Application -
Elm Street.
Page 130 of 405
L
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Township of Malahide
Village Springfield Agri-lndustrial Park Water
Supply Municipal Glass Environmental Assessment
Project File Report
Prepared by:
( o=co"
300 -285 King Street S1S 623 0510 tet
London, ON, Canada NGB 3M6 Sl9 673 S97S fax
www.aecom.com
Project Number:
60120113
Date:
June 2010
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 131 of 405
ÆeoM Township of Malah¡de Village of Springfield Agri-lndustrial Park Water
Supply Mun¡cipal Class Environmental Assessment
Executive Summary
A.INTRODUCTION
Background
The Township of Malahide (the Township), through their
consultant AECOM, has completed a Municipal Class
EnvironmentalAssessment (EA) study for the provision of a
municipalwater supply to a proposed Agri-lndustrial Park to be
located south of the community of Springfield (see map). The
proposed works covered by this EA involve the construction of
a 300mm diameter watermain from the intersection of Talbot
Line and Rogers Road (connection with Aylmer Area
Secondary Water Supply System) to a proposed Water Tower
located on the west side of Hacienda Road, approximately 300
metres north of College Line. With respect to funding, the
Township has completed this Class EA in conjunction with its
application for funding under Building Canada Fund lntake 2.
Study Scope and Location
The purpose of this EA is to provide a comprehensive and environmentally sound planning process which is open to
public participation and to select the preferred route for a new municipal water transmission main from the Aylmer
Area Secondary Water Supply System (AASWSS) to the proposed Agri-lndustrial Park. Also included in this study
is the siting of a new Water Tower to ensure adequate supply including fire water storage and to maintain water
distribution pressures. Other study components include a booster pumping station (located in conjunction with
Water Tower), rechlorination and a new connection to service the Ontario Police College (OPC). This study is not
an undertaking to provide Springfieldl with a comprehensive community water distribution system, however,
propertíes adjacent to the proposed transmission main will have the opportunity to connect if they wish.
The project study area is illustrated on Figure I and is generally located in the central part of Malahide Township in
Elgin CounÇ. Also making up part of the study area is the Town of Aylmer which is located southwest of the
proposed Agri-lndustrial Park. The study area is generally bounded by Ron McNeil Line to the north, Springfield
Road to the east, Rogers Road to the west and Talbot Line (Highway No. 3) to the south.
1 The proposed watedine does not provide for a water distribution system throughout the Village of Springfield, however, its sizing has
considered future seruicing requirements of the Village. Any future installation of such a water distribution system throughout the Village
would be done under Ontario Regulation 119/03, Local lmprovement Charges. This legislation enables landowners lo petition the
Township for a water distribution system and provides how costs of the distribution system will be allocated to benefiting landowners.
ï*5..ïf€
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 132 of 405
=com rownshipof Ma'|ahide xlj';ffiîÍ,ìilH13åfälliHï:|ïîls;j31*^,
B. CLASS EA PLANNING SCHEDULE
This study was completed under the Municipal Class EA Schedule B pfanning process as it involves the
establishment of a water storage facility that also includes a booster pumping station and new standby power
facilities (Schedule B triggers). Other possible Schedule B triggers include transmission main water crossings where
open cut construction methods are proposed. ln addition, there are also possible environmental impacts related to
construction that need to be addressed. As such, Phases I to 2 of the Municipal Class EA planning process apply
to this study, which requires that a Project File be prepared and filed for a 30 day review period by the public and
review agencies.
C. PROBLEM IDENTIFICATION
The problem/opportunity statement for the Village of Springfield Agri-lndustrial Park Water Supply Class EA is
defined as follows:
The Township of Malahide is proposing the creation of an Agri-lndustrial Park located south
of Springfield. Presently, there are only approximately 27 acres of seruiced, municipal
owned industrial land in the entire County of Elgin, and available 'construction-ready'
industríal land is required to attract busrness. Developed areas within the nofthem pañ of
the Township of Malahide cunently rely on water supplied by private wells. ln order to
establish the proposed Agri-lndustrial Park, the Provincial Policy Statement mandates it be
seruiced with a municipal supply of water.
It is the Township's intent to seek grant funding to assr.sf with the cosfs of constructing this
water system that includes transmission main and storage.
ln order to address the above problem/opportunity statement, the Township initiated this Class EA planning process
in 2009 which identifies and evaluates alternative solutions. This Project File has been prepared to determine how
to best site, design and construct the water transmission main and associated water tower site.
D. EVALUATION CRITERIA
Evaluation criteria were developed and used to evaluate alternative Water Tower sites and alternative transmission
main routes as outlined in the following Tables.
Table l: Griteria for Evaluation Alternative Water Tower Sites
r*#i*€
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 133 of 405
Æcom Township of Malah¡de Village of Springfield Agri-lndustrial Perk Water
Supply Municipal Class Env¡ronmental Assessment
Table 2: criteria for Evaluating A¡ternat¡ve Transm¡ssion Main Routes
E. ALTERNATIVE WATER TOWER SITES
Based on the water tower design basis and siting guidelines as described in section 4.2, the following alternative
Water Tower sites were identified:
¡ Site l: South side of Ron McNeil Line, approximately g50 metres east of Newell Road.
¡ Site 2: West side of Springfield Road, approximately 300 metres south of Springfield built up area.
o Site 3: East side of Springfield Road, approximately 500 metres south of Springfield built up area.
¡ Site 4: North side of College Line, approximately 300 metres west of Springfield Road.
. Site 5: Southwest corner of Hacienda Road and College Line intersection.
o Site 6: West side of Hacienda Road, approximately 300 metres north of College Line.
. Do Nothing: No improvements or changes would be undertaken to address water supply requirements.
The "Do Nothing" alternative serves as a benchmark and represents what would likely occur if none of the
alternatives were implemented.
Figure 2 illustrates the alternative Water Tower sites.
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 134 of 405
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Springfield Urban Boundary
Property Boundary
@ Aternative WaterTower S¡te
Village of Springfield Agri-lndustrial Park Water Supply
Mun¡c¡pal Class Environmenlal Assessment
Figure
2
Alternative Water
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F. PREFERRED WATER TOWER SITE
Based on the preced¡ng evaluat¡on, Site 6 (west side of Hacienda Road, approximately 300 metres north of College
Line) has been identified as the prefened Water Tower site. The preferred Water Tower site is illustrated on Figure
4 (with the prefened transmission main route).
Rationale
The rationale and advantages for the selection of Site 6 are as follows:
¡ No impacts to watercourses or trees/vegetation;
. Avoids residences;
. Willing host;and
. Ensures highest water quality (good water tumover).
G. ALTERNATIVE TRANSMISSION MAIN ROUTES
Based on the transmission main design basis and siting guidelines, as described in section 4.3, the following
alternative transmission main routes were identified:
. Route l: Supply ftom Talbot Line and Rogers Road intersection, north on Rogers Road to Ron McNeil Line,
east on Ron McNeil Line to Hacienda Road, south on Hacienda Road to College Line, route ends at
preferred Water Tower site (Site 6).
o Route 2: Supply from Talbot Line and Rogers Road intersection, north on Rogers Road to College Line,
east on College Line to Hacienda Road, north on Hacienda Road approximately 300 metres, route ends at
preferred Water Tower site (Site 6).
. Route 3: Supply from Talbot Líne and Rogers Road intersection, north on Rogers Road to Glencolin Line,
east on Glencolin Line to Hacienda Road, north on Hacienda Road to College Line approximalely 240
metres, route ends at prefened Water Tower site (Site 6).
. Route 4: Supply from Talbot Line and Rogers Road intersection, north on Rogers Road to Glencolín Line,
east on Glencolin Line to Springfìeld Road, north on Springfield Road to College Line, east on College Line
to Hacienda Road, north on Hacienda Road approximately 300 metres, route ends at preferred Water Tower
site (Site 6).
. Do Nothing: No improvements or changes would be undertaken to address water supply requirements.
The "Do Nothing" alternative serves as a benchmark and represents what would likely occur if none of the
alternatives were implemented.
Figure 3 illustrates the alternative transmission main routes.
Village of Springlield Agr¡-lndustrial Park Water
Supply Municipal Class Environmental Assessment
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 136 of 405
^EAOi
Township of Malahide Village of Springfield Agri-lndustrial Park Water
Supply Munic¡pal Class Env¡ronmental Assessment
H. PREFERRED TRANSMISSION MAIN ROUTE
Based on the evaluatlon of alternative transmission main routes, Route 2 (north on Rogers Road to College Line and
east on College Line to preferred Water Tower Site 6) has been identified as the preferred transmission main route.
Figure 4 illustrates the preferred transmission main route as well as the preferred Water Tower site'
Rationale
The rationale and advantages for the selection of Route 2 are as follows:
. Only one (1) water crossing (Catfish Creek at Rogers Road);
o Avoids impacts to environmentally sensitive areas and provincially significant wetlands;
o Least disruption to traveling public (low traffic volumes on Rogers Road and College Line, wide road
shoulders for construction);
. Low cost; and
. Short length.
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 137 of 405
Æcom Township of Malahide V¡llage of Springfield Agri-lndustrial Perk Water
Supply Mun¡cipal Class Environmental Assessment
I. MIT¡GATION MEASURES
lmpacts related to construction of the transmission ma¡n are expected to be short term and in most cases, relatively
minor in nature. lmpacts can be minimized by incorporating proper best management practices and construct¡on
techniques and controls, including specif¡c measures such as traffic management, dust control and limiting
construction to day time. lt is expected that construction will cause temporary disruptions, including lane restrictions
along the preferred transmission route, however, given low traffic volumes, this should not be a problem. As part of
detailed design, traffic management plans will be developed to mitigate impacts to traffic and pedestrians and to
maintain access to properties. lt is recommended that the mitigating measures further described in section 12 of this
report be further confirmed and defined during detailed design, and employed during construction to reduce the
potential impacts of the proposed works.
J. CONSULTATION PROGRAM
As part of the planning process, efforts have been made to inform govemment/review agencies, First Nations and
the local community of the nature and scope of the project and to solicit inpuVcomments. These steps included
publishing Notices of Study Commencement, Public lnformation Centre (PlC) and Study Completion in the:
. Aylmer Express;
. St. Thomas Times Journal;
. Dorchester Sign Post;
. Tillsonburg News;and
¡ The Lake Erie Beacon.
Appropriate govemmenUreview agencies and the local communíty were also notified of all study milestones through
direct mailings.
A PIC was held on AprilS, 2010 with 55 people signing in. ln general, of those attendees who stated a position,
most agreed with the objective of providing potable water in order to support economic development consistent with
the agricultural base of Malahide Township. Several residents expressed a desire to have a municipal water supply
due to poor quality wells. These residents were generally disappointed that the previous 1997 Water Project Class
EA study (see sectíon 2.1.3) d¡d not result in the provision of a municipal water supply system.
The consultation program is further described in sections 13 and 14.
K. RECOMMENDATIONS
Considering the above, it is recommended that:
1. Following EA documentation filing, and subject to successful funding application, Water Tower site 6 and
transmission main Route 2 proceed to detailed design and remaining approvals as per section 11.3.1;
2. The Township complete the property acquisition process for the preferred Water Tower site;
ï*åi#€
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 138 of 405
ÆeOM rownshinorMarahide Village of Springfield Agrilndustrial Park Wâter
SuppV Municipal Cless Environmentel Assessment
3. Mitigation measures identified in section 12 be expanded upon during detailed design and implemented as
part of construction; and
4. The Township continues to keep OPC and the Town of Aylmer advised of design progress, construction
schedule and system commissioning.
sH#so
Village of Springfield Agri-Industrial Park Water Supply Municipal
Class Environmental Assessment Project File Report prepared by
Page 139 of 405
Page 140 of 405
1
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Semi Annual Report
DATE: July 15,2010
FILE: -T-ob
NUMBER: PV/ 2010-12
Purpose
This report outlines the work done by The Public Works Department in the past several months in
respect to the capital budget to ensure we are moving forward with repairs and ensuring the roadways
and sidewalks are safe for the residents within the Municipality of Bayham.
Background
Council has discussed a desire to ensure the Public Works Department is meeting all legal
requirements in checking roads, sidewalks and utilities to prove our legal requirements while
inspecting all utilities and repair those requiring work in a timely manner. This report outlines where
the repairs have been undertaken and what the Public Works Department has planned for the future.
Staff Comments
The Manager of Public Works indicates the steps taken to ensure all legal requirements have been
meet and steps are being taken to eliminate any future concerns. Under the Strategic Priorities Goal
#2 (Ensure reliable, well maintained and secure infrastructure) subsection 3 we have meet this
parameter of the priorities with this By-Law ensure a standard system for the Municipal roadways.
Attachments
l. Capital Update Report
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Staff Memorandum 2010-12 be received.
Respectfully su
LeMay, Manager Public Works Administrator
Staff Report PW2010-12 regarding Semi Annual Report.
File: T06
Page 141 of 405
Vehicles
Fire Chief Vehicle - purchased and received 2009 Canyon
Replacement vehicle 02- purchased and received 2007 one ton
Rotary Mower- presently before Council and if accepted anticipate delivery within 7 to 10 days
Roads
Milton Street - Prepared for asphalt- Anticipate completion before August 1
Tollgate (Light to Tunnel) -Ready for surface treatment - Anticipate completion before August 1
Murray (Hwy#3 to Eden)- Ready for surface treatment- Anticipate completion before August 1
Goshen (Baynor toSchafer) - Anticipate resurface prior to August 1
Lamers Line - Gravel project which should be completed prior to the end of September
Ridge Rd-Gravel project which should be completed prior to the end of September
James Line- Gravel project which should be completed prior to the end of September
Sundries
Road Patrol Manager -Presently before Council and if accepted anticipate delivery and installation
within 7 days.
Carson Road Bridge - Completed June 22,2010
Best Line Railway - Completed June 18, 2010
Elliott Road Railway- Completed June 25,2010
Basketball Court -Straffordville- Presently underway -Estimate completion prior to August 28,2010
Street Lights -Completion estimated for the end of July
Staff Report PW2010-12 regarding Semi Annual Report.
File: T06
Page 142 of 405
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: July 15,2010
FROM: Gerry LeMay, Manager Public Works FILE: --ièþ
SUBJECT: Road Patrol Manager NUMBER: PW 2010-13
Purpose
This report is to present recommendations from the Manager of Public V/orks regarding the purchase
of a Road Patrol Manager in order to ensure the Municipality can defend itself in the event of a law
suit as well as ensure that all roads are checked within Regulation 239-02 requirements.
Background
The Municipality of Bayham has relied on written reports stating the roadways were safe to travel
and that in fact the roadways had been inspected. The written method is all well and good except for
the unbelievable amount of paperwork and the filing that eventually grows out of the mountains of
paperwork. Not only does this present a problem in the present times but several years in the future if
you were to look for a particular date the individual would spend weeks leafing through old notes to
find the proper date while a court case may be eminent.
Staff Comments
The Manager of Public Works indicates a preference to the option from R.J. Bumside & Associates
Limited, l5 Townline, Orangeville, Ontario L9W 3R4. R.J.Burnside has a long and enviable history
in producing Road Patrol Managers with many references of which 3 Municipalities in Elgin County
have chosen R.J. Burnside to provide their Road Patrol Manager requirements. The cost of the
equipment is initially more expensive but the cost for licensing per year makes Burnside more
attractive than the competitors. All systems allow for the layering of systems which give the
Municipality the ability to use GPS to track signs, culverts and other assets. Burnside request for
proposal was $ 18,881.35 with a yearly license of $ 800 per annum while other competitors were
rangingfrom$ 16,814.40 withayearlylicenseof $3,800perannumto$ 11,271.70 withayearly
license of $ 1,368.00 per annum and the second and subsequent years to be'negotiated. Under the
Strategic Priorities Goal#2 (Ensure reliable, well maintained and secure infrastructure)
Attachments
1. Summation of Sample Bid Results
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council direct staff to purchase a Road Patrol System from R.J. Burnside & Associates
Limited, 15 Townline, Orangeville, Ontario L9W 3R4 in the amount of $18,881.35 including
applicable taxes.
7
Respectfully submitted,
,atc!
erry LeMay, Manager Public Works
Staff Report PW2010-13 regarding Road Patrol Manager.
File: T06
Page 143 of 405
Summation of Bids
Contractor Price Annual Fee
Burnside $18,881.35 $ 800.00
Navigo Inc $L6,814.40 $3,800.00
ASI Tech $14,526.10 $1,368.00 Subsequent years to be negotiated
ASI Tech $11,271.70 $1,368.00 Subsequent years to be negotiated
This equipment is not very rugged therefore
may cause concerns with damage to the
equipment.
Please Note Taxes are included in the figures
Summation:
In one year the Navigo unit would be more expensive than the Burnside unit by
$ 933.05. The second year the Navigo unit would be then $ 3,933.05 more
expensive. The ASI Technologies less expensive unit would remain a concern
since the computer is not a rugged computer thereby causing concern .
Staff Report PW2010-13 regarding Road Patrol Manager.
File: T06
Page 144 of 405
1
CORPORATION OF THE MUNICIPALITY OF'BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public V/orks
SUBJECT: Road Side Mower
DATE: July 15,2010
FILE: -loto
NUMBER: PW 2010-14
Purpose
This report is to present recoÍrmendations from the Manager of Public Works regarding the purchase
of a roadside mower for the John Deere tractor which was purchased in 2009.
Background
The Municipality of Bayham presently has a fleet of older vehicles, and presently our roadside
mower is approximately 12 years old which are very costly to repair and place a strain on the budget
year after year. The purchase of a new roadside mower will allow the Public Works Department to do
several jobs at one time such as cutting a greater amount of grass and roadside weeds while cutting in
beside the guide rails with the existing equipment.
Staff Comments
The Manager of Public 'Works indicates a preference to the roadside mower from Great Lakes New
Holland Inc., 39019 Talbot Line, St. Thomas, Ontario N5P 3T2 which has a cost of $ 9,435.50
including applicable taxes for the 2010 model. Availability for the roadside mower would be within 7
to 14 days. The warranty on the roadside mower is a three (3) year mower cutter bar and components
warranty. Under the Strategic Priorities Goal #2 (Ensure reliable, well maintained and secure
infrastructure)
Attachments
1. Summation of Bid Results
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council direct staff to purchase the roadside mower from Great Lakes New Holland [nc.,
39019 Talbot Line, St. Thomas, Ontario N5P 3T2 in the amount of $ 9,435.50 including applicable
taxes.
, AdministratorGerry LeMay, Manager Public V/orks
Staff Report PW2010-14 regarding Road Side Mower.
File: T06
Page 145 of 405
MowerlDealer
Great Lakes New Holland
Vandenbrink X'arm Equip
$ 9,435.50
$ 10,077.95
\ilarranty
Three (3) years
One (1) year
Staff Report PW2010-14 regarding Road Side Mower.
File: T06
Page 146 of 405
'Ì
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: MSO Construction Ltd
DATE: July 15,2010
FILE: L o *
NUMBER: PW 2010-15
Purpose
This report is to recommend Council accept the tender from MSO Construction Limited, 175
Bethridge Road, Etobicoke, Ontario M9W 1N4 for the provision of Slurry Sealing roadways at
varying locations within the Municipality of Bayham.
Background
The Municipality of Bayham presently will award a contract for the Slurry Seal application on the
Municipal surface treated street in order to ensure the infrastructure has many years of life for the
residents of Bayham. In receipt of the tender from MSO Construction we note that this is the only
tender received on this contract. Although the tender from MSO Construction was slightly over the
anticipated amount the Municipality has the option of deleting or adding roads as they see fit. I would
suggest that we delete Somers Road from Highway # 3 to Best Line in order to fall in line financially
and in 2011 we will place Somers Road as the first road to do in the group. If this is acceptable to
council this would bring the contract to 46,688 m2 of slurry application and the cost including taxes
to $142,164.96. MSO Construction Limited shall perform the work on Bayham roads when they
arrive to work on the roads for the County of Elgin. The 2010 budget for the Slurry Seal projects is
$142,520. ln 2011 I would suggest we place our tender with the County and assist with less
paperwork for the municipality and perhaps a beffer price. Strategic Priorities Goal #2 (Ensure
reliable, well maintained and secure infrastructure)
Staff Comments
The Manager of Public Works indicates a preference to having the contract carried out by MSO
Construction Limited , 175 Bethridge Road, Etobicoke, Ontario, M9W 1N4 as the work in the past
has been excellent as well as MSO is the single bid received by the Municipality for such specialized
work.
Strategic Priorities
As outlined in the Strategic Priorities 2008- 2013 Goal #2 ensure reliable, well maintained and secure
infrastructure
Recommendation
THAT Council direct staff to proceed and staff be authorized to proceed with necessary arrangements
to implement the Slurry Seal Contract as outlined in Staff Report 2010 - 15
Respectfully
Gerry LeMay, Manager Public Works
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 147 of 405
THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
BY-LAW NO. 2010-073
A BY.LA\il TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
TIIE MT]NICIPALITY OF BAYIIAM
AND
MSO CONSTRUCTION LIMITED
REGARDING TIIE PROVISION OF SLURRY SEALING ROADWAYS
WHEREAS MSO Construction Limited and the Municipality of Bayham are desirous of
entering into an agreement for the provision of Slurry Sealing roadways at varying
locations within the Municipality of Bayham;
THEREFORE TIIE COI]NCIL OF THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the Mayor and Clerk be and they are hereby authorized and directed to
execute the Agreement, attached hereto as Schedule"N'and formingpart of this
by-law, between the Municipality of Bayharn and MSO Construction Limite.d for
the provision of Slurry Sealing roadways at varying locations within the
Municipality of Bayham;
2. AND TIIAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AIYD FINALLY PASSED THIS
15th DAY oF JULY 2010.
MAYOR CLERK
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 148 of 405
INFORMATION TO BIDDERS. KEY DATA SHEET
MUNICIPALITY OF BAYHAM
CONTRACT FOR:
Slurry SealApplication on Streets
Tender For: Municipality of Bayham.
Scope of Work: Slurry Seal Application on Streets
Tuesday, June22,2010 @ 11:00:59 a.m., localtime.
Contract Commencement
Date:No Later than Monday, July 19, 2010.
Contract Completion Date: Friday, September 24, 2010.
Bids to be delivered to:
Administrative Building
P.0. Box 160
9344 Plank Road
Straffordville, Ontario, Canada NOJ 1Y0
Tel. No. (519)866-5521
sent bids will NOT be
lmmediately following closing time when practical. Otherwise, time will
be announced.
Mr. Gerry LeMay, Public Works Manager,
Telephone: (519) 866-5521 .
Agreement to Bond
100% Performance Bond
A certified cheque or other security acceptable to the
Municipality of Bayham in the amount of 5% of the total
bid amount to be provided with the bid submission
"Warranty Period" as defined in the Bid Document.Warranty Period
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 149 of 405
THE MUNICIPALITY OF BAYHAM
TENDER FORM
SLURRY SEAL APPLICATION ON STREETS
Tenders are invited by the Administrative Building, Straffordville, Ontario, NOJ 1Y0, until 11:00 a.m. (local time),
represented by 11:00:59 (hr:min:sec) local time, as recorded in the Administrative Building (which time will be
deemed to be taken as conclusive of the time), on Friday, June 22, 2010 for Slurry Seal Application, on certain streets
in the Municipality of Bayham with list of streets to be supplied by the Manager of Public Works.
lMe, the undersigned MSO ConsÈruction Linited
with business premises al 175 Bethridge Road, Etobicoke, Ontario M9!v 1N4
having carefully read and considered the condítions and specifications, and having examined the locality and the extent
of the proposed works for Slurry Seal Application on Streets, do hereby offer to provide the goods and services as
specified and described herein to The Municipality of Bayham for the following:
Unit Price Total Price
Application of approximately 53,420 square meters
of Slurry Seal over double surface treatment at the
discretion of the Public Works Department: $ l::n per sq. m. g 154 ' e18 ' o0
Goods&ServicesTax: $ 7'74s.90
TOTAL PRICE: $Æ:Ía'o
IMPORTANT: lt is hereby definitely agreed that this work will start no later than Monday, July 19, 2010, weather
permitting, or other later date as required by the Manager of Public Works and will be completed by Friday, September
24,2010. Note: Failure to commence work as specified will result in a penalty of $ 300.00 per calendar day.
THE LOWEST OR ANY TENDER OR ANY PART OF ANY TENDER NOT NECESSARILY ACCEPTED
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 150 of 405
Page2
TENDER FORM
SLURRY SEAL APPLICATION ON STREETS
SIGNED:
TITLE:
E: Wil-lian Doherty, P.Eng.
General Manager
NAME OF COMpANy: MSo construction Limited
ADDRESS. 'J,75 Bethridge Road, Etobicoke, Ontario M9$r 1N4
TELEPHoNE NO.: 4L6 - '743-3224 FAX NO.: 4L6 - 743-6664
P.S.T. Vendols Permit No.:G.S.T. Registration No.: 86225Le8o
ACCEPTANCE
ACCEPTED ON BEHALF OF THE MUNICIPALITY OF BAYHAM, THIS
DAY OF 201 0.
MAYOR
Slurry Seal Appliælion (l-13)
CLERK
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 151 of 405
1.
Page 3
CONDITIONS
BIDDER'S RESPONSIBILITIES:
The successful bidder shall maintain sufficient Public Liability lnsurance and shall provide to the Municipality
proof of such insurance in the form of a Ceilificate of lnsurance issued by an insurance company licensed to
write property casualty insurance in the Province of Ontario and providing as a minimum requirement the
following:
i) $ 2,000,000 primary limits (or primary plus excess liability coverage equaling $ 2,000,000 or greater) for
both General Liabílity and owned Automobile Liability coverage to include Bodily lnjury, Property
Damage and Products/Completed Operations: Polices to be written on an occurrence basis.
i¡) Certificates must provide for thirty (30) days written notice to the Municipality in the event of
cancellation or in the event of non-renewal of an lnsurance Policy for pertinent coverage.
iii) Certificates to name The Corporation of The Municipality of Bayham and any applicable Boards
and Commissions as additional insurcd with respect to the work performed.
iv) Certificates providing Proof of Environmental lmpairment Liability will be required where applicable.
v) Such coverage must be maintained and in effecl continuously while the work is in progress, and renewal
certificates must be provided prior to the policy expiry.
The tender submission shall be accompanied by an Agreement to Bond and a certified cheque made payable to
the Municipality of Bayham or other security acceptable to the Municipality of Bayham, in the amount of 5% of
the total bid amount.. Bid deposits of unsuccessful bidders will be relumed within ten (10) days after the
contract has been awarded. The bid deposit of the successful bidder will be retained until the completion of
work to the satisfaction of the Public Works Manager or his designate.
BONDING REQUIREMENTS:
A Performance Bond equal to one hundred percent (100%) of the tendered sum, or 50% in the case of pre-
qualified contract, issued by an approved Guaranty Company on the Bond Form supplied to such company by
the Municipality, or 100% of lhe amount of tender in cash or acceptable collateral, must be furnished by the
Contractor when the contract is signed.
The successful Bidder is required to protect its employees with Workplace Safety and lnsurance Board coverage
and a valid Certificate of Clearance indicating the project involved must be provided prior to commencement of any
work.
a) The Contracfor will file a -Certificate of Clearance" from the WSIB prior to commencing the Contract.
Clearance cerlificates should be renewed every sixty (60) days during the term otlhe Contract.
1.
3.
4.
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 152 of 405
Page 4
CONDITIONS
SPECIAL PROVISIONS:
1. a) The road surface.shall be cleaned to the contractors' satisfactíon by the Public Works Departmenl of the
Municipality of Bayham at no cost to lhe contractor.
b) On conclusion of the work, the complete area must be cleaned to the satisfaction of the Manager of
Public Works or his designate.
2. The bidder, by accepting this tender, must agree to relieve the Municipality of Bayham and its Boards and
Commissions from all claims for damages as may be caused by his/her workmen or himself/herself, or any of
his/her subcontractors to the property, or adjacent properties.
3. ln the event of any discrepancy between the unit price and the extension, the unit prices shall govern.
4. The successful bidder shall ensure that:
a) The measures and procedures prescribed by the Occupational Health and Safety Acl and the
regulations are carried out on lhis project.
b) Every employee and every worker peÍorming work on this project complies with the Occupational
Health and Safety Act and the regulations.
c) The health and safety of the workers on this project are protected.
GENEBAL:
1. All questions respecting thís tender call should be directed to Mr. Gerry LeMay, Public Works Manager,
telephone 519-866-5521, e-mail address: glemay@bayham.on.ca
2. TAXES:
Goods and Services Tax is applicable and should be shown in the appropriate specified space for bidding
purposes.
Provincial Sales Tax is not applicable.
3. Telegraphic, telephone or facsimile tenders will not be accepted,
4. Tenders may only be withdrawn prior to the closing date upon providing written requesl.
5. Tenders will be opened and read publicly and bidders may be present or be represented at all openings.
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 153 of 405
Page 5
CONDITIONS
GENERAL:
6. The bidder declares that this tender is made without any connection, knowledge, comparison of figures or
arrangement with any other person or persons making a tender for the same goods and services, and is in all
respects fair and without collusion or fraud.
7. The Municipality of Bayham is not liable for any costs occurred by the bidder in responding to this tender.
8. a) Responses or notations to a Tender Call which provides a condition of sale or any other attachment
which alters the conditions or specifications, or makes it subordinate, may be cause for rejection, at the
option of the Municipality of Bayham.
b) Points required or intended to be made to reflect changes herein shall be clearly set out in a separate
letter, which shallbe appended hereto.
9. Tenders having any erasures or corrections shall be initialed by the bidder in ink. Alltenders shall be
typewritten or filled in with pen and ink and bids shall be signed in ink.
10. a) The Municipality of Bayham reserves the right to accept or reject any or all tenders, in whole or in part, to
waive any irregularities, minor variances, and technicalities as determined suitable in the opinion of the
Municipality of Bayham.
b) The successful bidder will be notified subsequent to the aæeptance of such tender by the Municipality of
Bayham. Such notification will be dispatched as promptly as possible from the date of closing.
1 1. Where the supply of goods are bid on by an out of town supplier, a collect telephone number is to be supplied.
12. No extra charge will be permitted unless written authorization is obtained from the Municipality of Bayham.
13. a) The total price and payment is to be shown and made in Canadian Funds.
b) Upon completion of the work, it shall be the duty of the Contractor to apply in writing to the Manager of
Public Works for a Certificate of Payment. Such application shall be signed by the Conlraclor and shall
specify the amount of work done, material supplied and the unit price according to the Contract. On
receipt of the application for payment and certification as to the correctness of the quantities, the
Manager of Public Works will issue a certificate to the Chief Administrative Officer, requesting the
Treasurer pay the amount within twenty (20) days of the receipt of same,
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 154 of 405
Page 6
CONDITIONS
GENERAL: (Cont'd)
14. The bidder agrees to hold the Municipality of Bayham harmless from any and all liability, loss, expense, action
or suit occasioned by any malfunction of the goods and services provided.
15. The bidder warrants that the goods and services supplied to the Municipality of Bayham conforms in all
respects to the standards set forth by Federal and Provincial agencies and failure to comply with this condition
will be considered a breach of tender.
16, The successful bidder will not, without the written consent of the Municipality of Bayham, make any
assignment or any subcontract for the execution of any goods and services hereby bid on.
17. Should the bidder find discrepancies in, or omissions from the conditions and specifications or should he/she
be in doubt as to their meaning, he/she shall notify the Manager of Public Works who may, if necessary, send
written addenda to all bidders.
18. No bidder is relieved from supplying all componenls necessary to render the goods and services fit for the use
specified in the goveming documents merely because detailed conditions and specifications on the various
components are not set out in the documents.
19. The submission of a signed tender document to the Municipality of Bayham shall be deemed to constitute an
"lrrevocable Offe/' which may be accepted, at the option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon acceptance of the terms, responsibilities, and specifications herein set forth shall be confirmed ahd
binding upon the Municipality of Bayham and the bidder.
20. The failure of either pafty at any time to require performance by the other party of any provision hereof shall in
no way affect his/her right thereafter to enforce such provision or to seek damages for the breach thereof.
Successful bidders, including those outside the Province of Ontario, agree that the ríghts of all parties shall be
governed by the laws of Ontario. lt is agreed between the parties that neither party shall be held responsible
for damages caused by delay or failure to perform his/l¡er undertakíngs hereunder when such delay or failure is
due to fires, strikes, floods, or acts of God or lhe Queen's enemies, lawful acts of public authorities, or delays
or defaults caused by common caniers, which cannot reasonably be foreseen or provided against.
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 155 of 405
Page 7
CONDITIONS
GENERAL (Cont'd)
21, The submission of a tender shall be deemed proof that the bidder has satisfied himself/herself as to all the
provisions of the tender, all the conditions which may be encountered, what goods and services he/she will be
required to supply or any other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claim will be entertained by the Municipality of Bayham based on the
asseflion by the bidder that he/she was uniformed as to any of the requirements of the tender.
22. ln case of default of the bidder, the Municipality of Bayham reserves the right to procure the goods and
services Írom other sources and any added expenses will be charged to the undersigned bidder.
23. The bidder agrees to indemnify and save harmless the Municipality of Bayham and all Municipal officers,
employees, seruants, and agents: officers, employees, servants and agents of its Boards and Commissions
and volunteers, from all claims, costs, actíons, suits, damages or expenses which may arise by reason of the
execution of hisiher tender or the performance of any of lhe terms of his/her tender or in any way incidental to
the tender.
24. This indemnification shall also apply in respect of any claims for injuries or damages that may be sustained by
the bidder or any of his/her employees during the performance and fulfillment of this tender, Should the
Municipality of Bayham receive any demand or claim arising out of the performance of this tender, the bidder
shall pay to the Municipality of Bayham such claims. The bidder shall also pay to the Municipality of Bayham
any demand, cost, charge, damages or expenses which may be paid or incurred by the Municipality of Bayham
or any of its servants, officers or agents in settlement of or on account of the payment for any loss, damages or
expenses payable by the Municipality of Bayham or its officers, servants and agents, and any monies payable
by the Bidder under the terms and conditions of lhis tender may be deducted from monies payable under this
tender which are then remaining in the possession of the Municipality of Bayham on account of this tender, and
to any court of competent jurisdiction as monies paid on behalf of the Bidder.
25. a) Bidders must use the tender form furnished by the Municipality of Bayham. Failure to comply
may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed lhe envelope provided for the purpose and clearly
marked as lo contents, will be received by the Administrative Building, P.O. Box 160, 9344 Plank Road,
Straffordvifle, Ontario, NOJ 1Y0 until 11:00 a.m. (local time) represented by 11:00:59 (hr:min:sec)
a.m. local lime, as recorded on the lime clock located in the Administration Building, (which tíme will be
deemed to be taken as conclusive of the time) on Tuesday, June 22,2010.
b) Tenders must be submitted by the specified time of closing to receive consideration of acceptance.
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 156 of 405
Page 8
SPECIFICATIONS
EMULSIFIED ASPHALT SLURRY SEAL SURFACE
The work covered by this specification consists of furnishing all plant, labour, equipment and materials and performing all
operations, including traffic control, necessary in connection with the application of Slurry Seal surface, complete in strict
accordance with this specification.
The Slurry Seal shall consists of a mixture of emulsified asphalt, mineral aggregate, Portland Cement mineral filler and
water, properly proportioned, mixed and spread on the surface as specified herein and as directed by the Public Works
Superintendent.
MATERIALS AND APPROVAL
The Contractor shall advise the Public Works Manager of the source of material, the mix proportions and the aggregate
grading which he/she proposes to use, and shall obtain the Public Works Manager's approval of materials as well as mix
proportions prior to commencing work. Samples shall be taken periodically during the progress of the work to ensure
conformance with the specifications approved.
All materials incorporated in the work shall meet the following requirements:
a) Asphalt Emulsion
The asphalt emulsion shall be rapid setting type specially designed for Slurry Seal work and as approved by
the Public Works Manager.
b) Aqqregate
The aggregate will consists of clean, sound, durable LIMESTONE screenings which shall be free of clay, loam
and other deletedous material. Portland cement mineral filler shall be considered part of the blended
aggregate. The final aggregate gradation including mineralfilfers, if required, shallfalf within the following limits
SIEVE SIZE % PASSING
9.5 mm
4.75 mm
2.36 mm
1.18 mm
600 um
300 um
150 um
75 um
100
85 - 100
65-90
45 -70
30-50
18-30
10 -21
5 -15
c)Water
All water used with the Slurry Seal mixture shall be potable and free from harmful soluble salt.
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 157 of 405
THE GUARANTEE
COMPANT OT
NORTH ÄI,íIRICA
THE GUARANTEE COMPANY OF NORTII AMERICA
4950 Yonge Street, Suite 1400, Madison Centre
To¡onto, Ontario M2N 6Kl
Tel 416-223-9580
Fax 416-223-65'17
wYw.gcn¡.c0m
BID BOI\D
Bond No.: T58009688-17 Bond Amounû 57o OF BID AMOUNT
MSO CONSTRUCTION LIMITED as Principal, hereinafter called the Principal, and THE GUARANTEE
COMPANY OF NORTH AMERICA a corporation created and existing under the laws of Canada and duly authorized to
transact the business of Suretyship in Canada as Surety, hereinafter called the Surety, are held and fumly bound unto
MUNICIPALITY OF BAYHAM as Obligee, hereinafter called the Obligee, in the amount of.- FM PERCENT OF
BID AMOUNT--------0/100 Dollars (5% OF BID AMOUNT) lawful money of Canada, for the payment of which sum
the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally.
WHEREAS, the Principal has submitted a written tender to the Obligee dated the 22nd day of JUNE, 2010, for
SLURRY SEAL APPLICATION ON STREETS
The condition of this obligation is such that if the Principal shall have the bid accepted within ttre time period prescribed in the
Obligee's bid documents, or, if no time period is specified in the Obligee's bid documents, within Sixty Days (60) days from
the closing date as specified in the Obligee's bid documents, and the Principal enters into a formal contract and gives the
specified security, then this obligation shall be void; otherwise, provided the Obligee takes all reasonable steps to mitigate
the amount of such excess costs, the Principal and the Surety will pay to the Obligee the difference in money between the
amount of the bid of the Principal and the amount for which the Obligee legally contracts with another party to perform the
work if the latter amount be in excess of the former.
The Principal and the Surety shall not be liable for a greater sum than the Bond Amount.
It is a condition of this bond that any suit or action must be commenced within seven (7) months of the date of this Bond.
No righl of øclion shall acc¡ue hereunder to or for lhe use of any person or corporation other lhan lhe Obligee
named hereîn, or lhe heirs, execulors, adminístraloß ot successors of llrc Oblígee.
IN WITNESS WHEREOF, the Principal and the Surety have Signed and Sealed this Bond dated 7th day of JUNE, in the
year 2010.
SIGNED and SEALED
in the presence of
TIIE GUARANTEE COMPANIY OF NORTH AMERICA
(----_-->=-€_
:lf
Endorsed by - CCDC 220
(Jan. 2003 -Bid Bond & Surety Consent - Standard )
G REG MoKNIGHT, Attorney-in-fact
CCrc220 -2002 hæ been approved by The Surety Association of Canada
Serving North America since 1872
MSO CONSTRUCTION LIMITED
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 158 of 405
T}I[ GUÉ.RANTET
CûÌiiPÁäY 0l
l{0nIFi ÄiritRIC¡.
THE GUARANTEE COMPANY OF NORTH AMERICA
4950 Yonge Street, Suite 1400, Madison Centre
To¡onto, Ontario M2N 6K1
Tel 416-223-9580
Fax 416-223-6577
wwft,,gcn8.c0m
SURETY'S CONSENT
Date: June 712010 BondNo: TS800968&17
WHEREAS MSO CONSTRUCTION LIMITED (Principal) has submitted a written tender to MUNICIPALITY OF
BAYHAM (Obligee) dated¿2nd day of JUNE,2010.
conceming:
SLURRY SEALAPPLICATION TO STREETS
and the condition of this obligation being such that the Principal shall have the tender accepted within
SIXTY DAYS (60) days from the closing date oftender,
we, THE GUARANTEE COMPA|IY OF NORTH AMERICA, a corporation created and existing under the laws of
Canada and duly authorized to transact the business of Suretyship in the Province of ONTARIO as Surety, agree to
issue for the Principal if the Principal shall enter into a written contract with the Obligee, the following bond(s):
l. a contract perfonnance bond of (100%) ofthe contract price not exceeding the maximum sum of:
ONE HUNDRED PERCENT OFTHE AMOUNT OFTENDER
2. a labor and material payment bond for (N/A) of the contract price not exceeding the maximum sum of:
N/A
This consent shall be null and void unless an application for the said bond(s) is made within thirty (30) days following
the award ofthe contract.
THE GUARANTEE COMPA¡¡"Y OF NORTH AMERICA
:lf
Endorsed by - CCDC 220
(Jan. 2003 -Bid Bond & Surety Consent- Standard )
CCDC 220 - 2002 has been approved by The Surety Association ofCanada
Serving North America since 1872
Staff Report PW2010-15 regarding MSO Construction Ltd.
File: L04
Page 159 of 405
Page 160 of 405
-7
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: July 15,2010
FROM: Gerry LeMay, Manager Public Works FILE: , ' ! \
SUBJECT: Items for Bittersweet Farms NUMBER: PV/ 2010-16
Purpose
This report outlines the materials which can be donated by The Public Works Department on behalf
of the Municipality to Bittersweet Farms for their event on the long weekend in September in the
Municipality of Bayham.
Background
Council has heard a request from Bittersweet Farms at the June 17, 2010 meeting requiring some
picnic tables, garbage barrels, recycling bins, and fee waivers (tent permits) for the Big Sisters and
Big Brothers event to be held in September at Bittersweet Farms on Tollgate Road here in the
Municipality of Bayham. Council had advised Bittersweet Farms that particularly since this was a
long weekend, it may be diffrcult to take the tables and garbage cans from their present locations, but
Council would see what could be done to accommodate the request.
Staff Comments
The Manager of Public Works indicates presently we have approximately five (5) tables which are
used in the event a picnic table is damaged beyond repair and these tables replace the damaged or
vandalized items. The Public Works Department could lend these tables with the approval of
Council in order to assist with the event at Bittersweet Farms. It is suggested that Bittersweet Farms
will pick up the tables and return them, during working hours, when the event is over.
Presently we do not have such a reserve of garbage cans or a supply of recycling containers.
Removal from other parks is an option, but generally all receptacles are quite full after long
weekends. One other alternative is the supply of a large "dumpster" through our waste management
contract. There is a cost of approximately $150 for such a rental (including disposal).
Last, for public occupancy, any tent exceeding 10 ft x 10 ft is subject to a permit under the Building
Code. The municipal permit fee for each tent would be $75.
We wish Bittersweet Farms the best in their event. Under the Strategic Priorities Goal #2 (Ensure
reliable, well maintained and secure infrastructure) subsection 3 we have meet this parameter of the
priorities with this By-Law ensure a standard system for the Municipal roadways.
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Staff Memorandum 2010-16 be received.
Respectfully submitted,
Ge.ry, LeMay, Manager Public Works
Staff Report PW2010-16 regarding Items for Bittersweet Farms.
File: C11
Page 161 of 405
Page 162 of 405
1ft )
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Closure of Clarke Road Bridge of Tunnel Line
DATE: July 15,2010
FILE: úob
NUMBER: PW 2010-17
Purpose
This report is to recommend the proceeding to close Clarke Road Bridge south Tunnel Line.
Background
The Municipality has been, in the particular situation, forced to close the Clarke Road Tunnel as of
Tuesday July 13, 2010 due to a large vehicle driving on the bridge structure causing the bridge to fail.
The Clarke Road Bridge is situated between Glen Erie Line to the north and Tunnel Line to the south
and the trafhc presently on Clarke Road is minimal.
The Public Works Department ensures the barricades are present as well as orange fencing along
with signs denoting the road is closed at this particular location. We have also placed several loads of
earth at the north and south end of the bridge to deter any one who may get around the barracades and
fencing so that access to the bridge is prohibitive. The Municipalities web site also states that the
bridge structure is out indefinitely to inform residents and visitors alike in order to keep all people
from the site.
Staff Comments
The Clarke Road Bridge was identified in the requests to the Federal Government for funding to
allow for a new structure but unfortunately this was not approved. On the date in question a 16 tonne
vehicle drove on a 2 tonne bridge causing the failure of the bridge. We have had the Ontario
Provincial Police investigate the incident as well as informing our insurance carrier of the concem.
We have asked for a report from Spriet Associates of London outlining options for repairs, if
possible, costs and alternatives they may suggest. As information becomes available we shall keep
the Mayor and Council up to date on new items.
Strategic Plan Goal(s)
1. Goal #3 - Consider critical infrastructure
Recommendation
THAT staff memorandum 2010-17 be received.
Respectfully su
LeMay, Manager
Revieyed By.
ic Works
Staff Report PW2010-17 regarding Closure of Clarke Road
Bridge of Tunnel Line.
Page 163 of 405
Page 164 of 405
Municipality of Bayham
Building Permits
For The Month of June 2010
DBt€:Jul-02-2010
File: PlO
No.Date Roll #Pcrmit
Holdcr
Property Description Bullding
Tvpe
Value Permit
Fee
Septic /Sewcr
Fee
55 I -Jun 4-001-21100 Ram Contractine 23 Centre Street material alterations to interior ofhouse 300sq ft 15.000 19s.0(
56 2-Jun 0-004-08200 Rabb, Brett 55456 Heritase Line :onstruct patio deck to north end ofhouse 30sq ft 2.000 75.0(
57 2-Jun 0-007-05 I 00 Schipper, Harrv 53777 Talbot Line :onskuct new dairv barn 5 I 000so ft 2.500.000 't725.0(
58 9-Jun 0-005-071 0t Wiebe. Peter I 1200 Culloden Road repair and restore existins addition l48sq ft 5-00(l15.0(
59 4-Jun )-004-27500 Hartmann. Peter 55867 Fourth Street construct camort addition 308sq ft to house 3.00(75.0C
60 4-Jun l-004-22300 Smith, Mitchell 55859 First Street construct patio deck at back ofhouse 464sq ft 1.50(75.0C
61 4-Jun ¿-001-47401 Fernandes, Antonio 8 Addison Sheet construct detached camort 364so ft 2.00(75.0C
62 8-Jun ¿-001-42700 Clausius. Nancilee 5 Wilson Lane )onstruct sunroom l20so ft 10.00(130.0(
63 8-Jun r-004-06400 Luce. Marvin 57401 Heritaee Line :emove and replace side porch and brkßt nook 8.00( 244.0(
64 8-Jun 2-001-08600 Harrineton. Chris I Milton Street install 3 piece washroom 56sq ft 2.50(135.0(
65 2l-Jun 2-001-30700 Baillie. Towson 33 Pitt Street Unit#37 install mobile home 700sq ft 25.00(27s.0(
66 2 l -Jun 4-001-25400 Emerson. Tim 12 Edison Drive ;onvert interior section ofbarn into bunk house 2.00(I 11.0(
67 28-Jun 0-004-12910 Klassen. Peter 58298 Heritase Line reoalce existins seotic svstem 5.00(250.0(
68 28-Jun 0-002-00700 Mill Hil Canada Inc Plank Road oonstn¡ct detached storase sarase 2155so ft 50.00( 1066.0(
69 28-Jun 0-004-33404 Wall, Isaak lleritaee Line construct onestorev modualr home l476so ft I 80-00(2254.0(175.0(
70 28-Jun 0-004-l 041 9 Rocheleau, Leon 56886 Heritase Line construct one storey house w/ att earaee 2288so ft 200.00(2712.0(175.0(
7l 30-Jun )-004-095r0 Iait. Gordon 56130 Heritaee Line install tent for temp use for weddins l000sq ft 1.70(75.0(
72 30-Jun )-005-l 1305 Duoon. Fred 54106 Best Line reoalce existins seotic svstem 20.00(250.0(
6t5t20t0 3.032.700 15337.00 850.0(
2O1O YEARTO DATE 5.126.566 35.318.00 3100.0(
trune-09 s3s.20(5.192.00 700.0(
¿()O9 YEARTO DATE 3-257.00r 18-862.00 3575.0(
sM7/9/2010
excel\monthly\buildper
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Page 166 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 167 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 168 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 169 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Annual Report.
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Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
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Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 187 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 188 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 189 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 190 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 191 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 192 of 405
Staff Report P2010-006 regarding Fire Department 2010 Semi
Annual Report.
Page 193 of 405
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Annual Report.
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Page 220 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank Cheque Register By Date
06117120'10 thru 0611712010
06,11712010 3:3'lPM
008675
008676
008677
008678
008679
008680
008681
008682
008683
008684
008685
008686
008687
008688
008689
008690
008691
008692
008693
008694
008695
008696
008697
008698
008699
008700
008701
008702
008703
008704
008705
008706
008707
008708
008709
0087't0
00871 I
008712
æ8713
008714
06t17t2010
0611712010
06t1712010
0611712010
0611712010
0611712010
06l't712010
06t17t2010
06117t2010
06l't712010
o6t1712010
06l't712010
0611712010
0611712010
æ11712010
0611712010
o6t1712010
0611712010
o6t1712010
0611712010
0611712010
06117t20',t0
0611712010
0611712010
06t1712010
æ11712010
0611712010
a6t't7t2010
æt17t2010
0611712010
06t17t2010
0611712010
06117t2010
0611712010
06t17t2010
0611712010
0611712010
06117t2010
06t1712010
0611712010
97.82
1,300.20
607.74
277.30
846.96
1,105.66
28.25
73',t,147.46
26.20
77.52
1,000.00
166.11
915.90
6,292.07
379.90
136.45
178.94
575.66
98.71
2,877.00
1,865.31
1,874.U
r50.86
221.53
1,155.00
&,022.41
7,209.56
74.96
574.16
997.00
46.82
2,863.29
117.67
28.88
78.75
1,401.96
1,008.22
25,243.11
6.00
2.110.50
000010 911777 oNTAR|O LTMTTED
OOOO52 AMTELECOM COMMUNICATIONS
001295 B&BGRAYDONENTERPRISES
0æ141 CAIN'S AUTO SALES & SERVICE
OOO175 CEDAR SIGNS
000220 GJDL
001692 COREY AUTO IA'RECKERS
OOO212 COUNTY OF ELGIN
æ1432 CULLIGAN
OOO255 DEREHAM FORGE
001694 DIEDRICH & EMMA GIESBRECHT
æ0272 DYNAMIC FLUID PRODUCTS INC
OOO283 ED MATTHEWS CARPENTRY
@0322 EVANS UTILITY
OOO334 FASTENALCANADA
001535 FLOVì/I\,IETRIXTECHNICALSERVICES
OOO357 G& K SERVICES CANADA INC
000367 GENERAL CHEMICAL
001239 GREAT I.AKES NEW HOLI.AND INC
001538 GROUND EFFECTS TANDSCAPE & DESIGN
@0ø.27 HYDRO ONE NETWORKS INC
0Æ,0217 IBIGROUP
OOO444 J/E BEARING AND MACHINE LTD
OOO513 KOOLEN ELECTRIC
001693 L.E. JOHNSON
OOO&I7 NORFOLK DISPOSAL SERMCES
000679 OXFORD SAND & GRAVEL LTD
æ0704 PETERS PLUMBING
000706 PITNEY BOV\¡ES
OOOTIO PORTBURWELLHOMEHARDWARE
OOO727 PUROI-ATOR COURIER LTD
OOO737 RAMONA PEIDL
OOO742 RBC LIFE INSURANCE COMPANY
000660 RELIANCE HOME COMFORT
001205 SHRED-|T
001482 SUN MEDIA CORPORATION
001418 TELUS
OOO913 TOWNSHIP OF MAI-AHIDE
OOO953 VIENNA HOME CENTER LTD
000981 wrLsoN's l-Awr\ CARE
Cheque Register Total -835,186.68
Page
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 221 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612312010
000009 843002 oNTARto rNc
I 135
114',1
Cheque Amount - 5,395.91
001559 A-CA1!V1422809 oNTAR|O LTD
U27 SEWERVIDEO 06/09/2010 t 252.00 008716
Cheque Amount - 252.00
OOOO27 ACCESS FASTENERS & SUPPLY LTD
0000120154 FLATWASHERS, CONNECTORS 06t15t2010 I 81.93 008717
Cheque Amount -81.93
OO1697 ANGEL FARLEY
award
001698 BRIANNE EBERT
award
GR 7 MATH AWARD 06t23t2010 I 20.00 008718
GR 8 MATH AWARD 06123120't0 I 30.00 008719
ChequeAmount- 30.00
OOO141 CAIN'S AUTO SALES & SERVICE
purchase 2007 CHEVTRUCK
OOO154 CANADIAN KOOLWATER
06t15t2010 t 42.37s.0O 008720
Cheque Amount- 42,375.00
HAULING GRAVEL
HAULING GRAVEL
0611112010 r 3,184.85 008715
06/18/2010 I 2.211.06 008715
ChequeArnount- 20.00
0510412010 I 38.00 008721
05107t2010 I 72.00 008721
05t18t2010 I 66.00 008721
Cheque Amount -176.00
0611512010 t 1,099.22 008722
Cheque Amount - 1,099.22
06122/2010 I 90.00 008723
0612312010 I 590.17 008725
0612312010 1:57PM
D,423 WATERBOTTLES
D427 WATERBOTTLES
DO95 WATER BOTTLES
OOO175 CEDAR SIGNS
18503 STREETSIGNS
001699 CHARLIE JOHNSTON
mileage expense MILEAGE
ChequeAmount- 90.00
OOOI94 CLEAN HARBORS CANADA INC
3C1081655R HAZARDOUS WASTE DAY 05t29t2010 I 9,517.65 008724
Cheque Amount - 9,517.65
000218 cuPE LOCAL35
May'10 dues UNION DUES
001546 DANIELLE VANSEVENANT
Cheque Amount -590.17
Page 1
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 222 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612312010
award GR 8 MATH AWARD 0612312010 I 20.00 008726
ChequeAmount- 20.00
OO1O22 DELLCANADAINC.
7070'10005236058 DELL SYSTEM 06107120',t0 I 1,121.'13 008727
Cheque Amount - 1,121.13
OOO28O EAST END SUPPLY
0000062943 V-BELT, RADTAL BALLS 061't112010 I 207.70 008728
Cheque Amount - 207.70
OOO295 ELGIN COUNTY MUTUAL AID ASSOC
2010 dues 2010 MEMBERSHIP DUES 0612312010 I 100.00 008729
Cheque Amount -100.00
OOO334 FASTENALCANADA
ONTIS3537,I PARTS
ONTIS354I6 PARTS
ONTIS35436 SUPPLIES
ChequeAmount- 109.05
001695 GENNAKI.ASSEN
award GR 7 MATH AWARD æt23t2010 I s0.00 008731
Cheque Amount - 50.00
000376 GIBSON BENNETT
Mtg#E366002 LEGAL SERVICES
Cheque Amount - 297.15
oo't270 GoRD ROESCH
tuel expense FUEL FOR TRUCK 0611812010 I 53.00 008733
ChequeAmount- 53.00
OOU27 HYDRO ONE NETWORKS INC
Jun 0024G14793 UTILITIES - GAR/{GE 0611012010 I 798.99 008734
Jun 0646G08880 UTILITIES - STR.AF LIBRARY 0611012010 I 205.09 008734
Jun 12660S2007 UTILITIES - MED BLDG 06110120'10 I 67.01 008734
Jun 15773$8016 UTILITIES - PUMP#S 0611112010 I 362.85 OO8734.
Jun 5399393004 UTILITIES - PUMP#Í 0611112010 I 50.98 008734
Jun 68860{8015 UTILITIES - STRAF FIRE 0611012010 I 235.87 OO87U
Jun 73394-81003 UTILITIES - PUMP#3 0611112010 I 67.40 008734
Jun 86590-87008 UTILITIES -PUMP #2 06111120'10 I 235.80 008734
Jun 8764G15034 UTILITIES - S.C.C. 06111120'10 I 705.09 00873r'.
Jun25390{7266 UTILIITIES - VIENNA STL 0611712010 I 612.74 008734
Jun25390-55002 UTILITIES - PORT BURWELL STL 0611712010 I 1,793.34 008734
Jun62396-22001 UTILITIES - STRAF STL 0611712010 I 1,136.7s 008734
0612312010 1:57PM
0610412010 I 8.¿18 008730
06t07t2010 I 45.48 008730
06/08/2010 I 55.09 008730
o6lo7l20'to I 297.15 008732
Page 2
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 223 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612312010
0612312010 l:57PM
Jun6279G07266
Jun8159GO7297
Jun8779GO7295
June25260{9578
OOO5,I3 KOOLEN ELECTRIC
1580'l
OOO519 KYLE KRUGER
bayham bucks
OOO572 MANULIFE FINANCIAL
100ô89034
100689166
UTILITIES . RICJMOND STL
UTILITIES - EDEN STL
UTILITIES - CORINTH STL
UTILITIES - OFFICE
JULY'10 REMIT
JULY'IO REMIT
0611712010
06117t2010
06t17t2010
0611'v2010
202.77 008734
604.29 008734
254.46 008734
3s5.61 008734
I
I
I
I
Cheque Amount -
REPLACE LAMPS & BALI.ASTS 0611112010 I
Cheque Amount -
REIMBURSE LONG SERVICE AWAI 6I17NO1O I
Cheque Amount -
7,689.04
598.67 008735
0611112010
0611112010
100.00
4,974.50 008737
4,108.94 008737
s98.67
't00.00 008736
008738
008739
008740
008742
OOO574 MARGARET UNDERHILL
contact - nathan
00061O MINISTER OF FINANCE
table frames
000658 oMERS
May''|0 remit
7195
7202
Cheque Amount -
o6114t2010 ICONTACT LENS
PICNIC TABLE FRAMES
O41OO MAY 10'REMIT
HL3 STONE
COLDMXCOARSE
HL3 STONE
HL3 STONE
HL3 STONE
HL3 STONE
COUPLERS, BOSS 2OOO
CAP, TEES, CATCH BASIN
9,083.44
r 18.50
Cheque Amount -
0513112010 I
118.50
1,2',t2.71
Cheque Amount -
0612312010 I
1,212.71
11,677.56
000679 OXFORD SAND & GRA\ÆL LTD
tN00't 10057
tN00110069
1N001 10092
tN00l 10139
tN00110188
lN00l 10249
001696 QUINN KEISER
award
Cheque Amount -11,677.56
1,011.41 008741
1,536.80 008741
1,041.00 008741
1,873.62 008741
2,568.34 008741
1,380.13 008741
06t11t2010
06t11t2010
06t14t2010
0611512010
0611612010
061't7t2010
Cheque Amount -
0612312010 I
9,411.30
30.00GR 7 MATH AWARD
OOO747 REID'S PRE-CAST CEMENT PRODUCT
Cheque Amount -30.00
735.41 008743
317.15 008743
0510612010
05107t2010
Page
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 224 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06123120'10
Cheque Amount - 1,052.56
000660 RELIANCE HOME COMFORT
Jun0055148374214837WATERHEATERRENTAL-MEDBI 0611412010 I 33.57 008744
Cheque Amount -33.57
001544 SHAUNDONCK
award GR 8 MATH AWARD 06123120'10 I 50.00 008745
ChequeAmount- 50.00
OO'I 34 STANTEC CONSULTING LTD.
47't225 RTCHMOND COMMUNTTY WATER 06110120'tO I 1,'105.95 008746
ChequeAmount- 1,105.95
OOO841 STATE CHEMICALLTD
009t616596 SUPPLIES 06/05/2010 I 426.01 008747
Cheque Amount - 426.01
OO1482 SUN MEDIA CORPORATION
DW05073823 MTNOR VARTANCE PUBLIC MTG 06112t2010 I 194.67 008748
Cheque Amount - 194.67
001418 TELUS
016242498021t23/,9014 MOBTLE H|GH SPEED 06/05/2010 I 41.75 008749
01624249802',t/6366069 CELL PHONE - B KNTFTON 06t0st20',t0 I 28.18 008749
016242498021/6780758 MOBTLE H|GH SPEED 06t0512010 t 41.75 008749
01624249802',U6781743 MOBTLE H|GH SPEED 06t05t2010 I 41.75 008749
Gheque Amount - 153.43
001154 THE LAKE ERIE BEACON
20044526 DTSCO\ÆR BAYHAM E\ÆNTS AD 0512112010 1 121.80 008750
20rJ¿4527 COMMUNTTYCENTRE RENTALS O5l2'U2010 I 47.25 008750
ChequeAmount- 169.05
001200 ToDD MCM|LTÁN
reimburse mileage MILEAGE 0611812010 I 75.60 008751
ChequeAmount- 75.60
001165 TOWN OF TILLSONBURG
contract#10159 RENTAL CONTRACT - INDOOR PO, 0611412010 I 160.44 008752
Cheque Amount - 1æ.44
OOO935 UNION GAS LIMITED
Jun 27 3-21 06243-07 25 UTI LITIES - PUMP#I
Jun273-21O6 19G9754 UTILITIES - E.C.C.
Cheque Amount - 42.76
0612312010 l:57PM
06/09/20'10 I 19.95 008753
06/09/20'10 I 22.81 008753
Cheque Run Total - '104,971.17
Page 4
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 225 of 405
2010.06.04 6.3 9050
001542 LIZ UNDERHILL
jamboree CANADA DAY JAMBOREE
MUNICIPALITY OF BAYHAM
Accounts Payable
RoYal Bank
Cheque Register - 0612312010
o5na2010 I
0612312010
Gheque Amount-
Cheque Run Total -500.00
Page
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 226 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07102120'10
000026 ABS PUMPS CORP. CANADA
808991 WASHERS, SCREWS, GASKETS 06t1712010 I 572.20 008755
Cheque Amount - 572.20
OO17OO ALBERTS CONTRACTING
158979 REMOVE I-ANDSCAPTNG ROCKS 0611112010 r 259.87 008756
000106 BEVHICKEY
f,ags, flowers FLAGS, FLOWERS
OOO2O5 CONSEIL SCOLAIRE DE DISTRICT
June'10levy SCHOOL LEVY
000206 CONSEIL SCOLAIRE PUBLIC DU
June'l0lev1¡ SCHOOL LEVY
00@01 DPoc
O24postage POSTAGE
Cheque Amount- 259.87
06t2112010 I 72.42 008757
Cheque Amount - 27.12
o3t29t2010 I 1,551.10 008760
Cheque Amount - I ,551 .10
0312912010 I 603.56 008761
ChequeAmount- 630.00
06/30/2010 r 1,050.00 008763
0710212010 12:54PM
Cheque Amount - 72.42
000160 CANON CANADA INC.
8f84697 QUARTERLY METER BTLLTNG 06t21t2010 I 504.72 008758
Cheque Amount - 504.72
OO.IO12 CLEARTECH INDUSTRIES INC.
423672s,JC MTNERAL STABILTZER, POLWTNYL 06t15t2010 I 27.12 008759
ChequeAmount- 603.56
OOO245 DAYTRIPPING
5004 BROCHURE DELTVERY 06t28t2010 I 630.00 008762
Cheque Arnount - 1,050.00
000346 FORM & BUILD SUPPLY INC
339001 TERRATRACK GEOTEXTTLE 0611012010 I 1,126.30 008764
Cheque Amount - 1,126.30
OOO427 HYDRO ONE NETWORKS INC
Jun12660 - 62007 UTILITIES - MED BLDG 0612512010 I 67.01 008765
Jun5022145009 UTILITIES - TREATMENT PI-ANT 0612112010 I 4,622.61 008765
Cheque Amount - 4,689.62
000,146 JACKIE BOOTLE
JunelSJulylS/1O MANAGER FEES, LONG DISTANCE 0710212010 I 796.18 008766
Cheque Amount - 796.18
Page 1
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 227 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 07lO2l2O10
06t24t2010 I
O7lO2l2O10 12:54PM
111.01 008767
111.01
452.8'l 008768
00046r JEAN WOON
reimburseespenses EDISONFESTEXPENSES
Cheque Amount -
OOO513 KOOLEN ELECTRIC
15830 SERVICE WATER FURNACE UNITS 06/2112010 I
Cheque Amount -
OOO552 LONDON DISTRICT CATHOLIC
June'l0levy SCHOOL LEVY 03t29t2010 r
Cheque Amount -
000623 MUNICIPALITY OF BAYHAM
Jun'10 petty cash JUNIO PETTY CASH 0613012010 I
Cheque Amount -
000633 NATURAL RESOURCE GAS LIMITED
41,012.53
87.26
4s2.81
41,012.53 008769
008770
008772
008773
008774
JunE12378-01
JunE14212-01
JunE22380{1
JunE242OO41
JunE4540741
JunE454090l
JunE454lG01
JunES'l60GO1
JunF19290{l
JunF20600{1
JunF26864-01
JunG0621G0l
JunG06305{'l
JunG063074'l
JunG'1570GO1
JunG404074l
06t17t2010
0611712010
06t17t2010
06t't7t2010
0611712010
0611712010
06t17120't0
0611712010
06t18120't0
o6h8/2010
0611812010
0611812010
06n8/2010
06t18t2010
06t1812010
06t18t20'to
87.26
27.18 008771
13.45 008771
14.37 008771
86.31 008771
36.25 008771
13.59 008771
12.08 008771
20.29 008771
't2.08 008771
43.66 008771
16.67 æ877'l
12.08 008771
16.19 00877',1
12.08 008771
12.08 008771
12.08 008771
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP#s
UTILITIES. S.C.C.
UTILITIES. OFFICE
UTILITIES -PUMP#2
UTILITIES - LIBRAIRY
UTILITIES - GARAGE
UTILITIES - EDISON MUSEUM
UTILITIES. V.C.C.
UTILITIES - PUMP#6
UTILITIES . PB LIBRARIES
UTILITIES - PB MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. PB OPP OFFICE
UTILITIES - PB WORKS GARAGE
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
000679 OXFORDSAND&GRAVELLTD
1N00110280
OOO727 PUROLATOR COURIER LTD
4088/.5644
OOO737 RAMONA PEIDL
296457
HL3 STONE 0611812010 I
Cheque Amount -
COURIER SERVICE 0611112010 I
Cheque Amount -
PLUMBING - V.C.C. & MARINE MUS 06/30/20IO I
Cheque Amount -360.44
1,886.29
1,886.29
25.44
25.44
298.95
Page
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 228 of 405
OOO74{I RBC ROYAL BAÍ\¡K
Jun ¡151 6050ü)4037598 PRINTER
Jun4516 050004037598 OFFICE SUPPLIES
Jun45'l 60500 04037598 MUNICIPAL FINANCE
Jun451605000403 7598 OFFICE SUPPLIES
OOO829 SPECTRUM COMMUNICATIONS LTD
0000604526
2010.06.04 6.3 9050
OOO879 THAMES VALLEY DISTRICT SCHOOL
June'10lew SCHOOL LE\AI
OOO888 THORNTON'S LOCI(^/ORKS
09888 REPAIR I-ATCH
000966 WEBER'S WELDING & MFG
14422 SIGN FRAI\4ES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0710212010
0710212010 12:54PM
I
I
I
I
Cheque Amount -
HOLIDAY FEE. VICTORIA DAY 0611512010 I
'1,074.62
47.41 008776
008777
oo8778
008778
008779
Cheque Amount -
03129t2010 I
47.41
296,984.05
09894 EDISON MUSEUM - CABTNET LOCI 0629/2010
Cheque Amount -
06n,/2010
296,984.0s
160.6s
199.s0
Cheque Amount -
062312010 I
360.15
454.91
Cheque Amount -4il.91
Cheque Run Total -355,038.96
Page
Cheque Register being Cheque #8675 to Cheque #8779 inclusive,
except Cheques #8545 and #8610 totaling $1,291,035.72 and
Page 229 of 405
sORW I{UNICIPALITY OF BAYHAH
TOT PACKETS - ?
CURRENT
8,42L.27
a\
ADP CANADA
PAYROLL TECHNOLOÖIES
DAILY UPDATE REPORT
COTIPANY TOTALS
ADJUST-CR CURRENT TOTAL
8,421 .27
2,495.98
4,943.26
L,809.97
L7 ,270.48
37,447.8L
4L rE66.15
79,OL4.L6
ANALYSIS OF
I TEI{
HOURLY ¡IORKPAYS
COURIER FEE
186.51
96,2A4 .64
I 86. 51
9.33
96,480.48
SERVfCE CHARGES
UNITS CI{ARGE
51 81.09
I 12.00
I
ADJ UST. DR YTD ADJUST
I TEI{
PAYROLL RI.JNS
RUN; JUN 15 2010 N0: C
PAGE: L22
GST REG; I00057413 RT0004
COI{PANY PAGE: 5
DEBIT DATE¡ JUN 16, 2OL0
DATE 0F PAY: JUN 18, 2010
YTD TOTAL
LO3,9L0.22 FEDL TAX
NR TAX
PROV TAX
22,577 .AO EI CoNT
QPIP
54,49A.LA CAN PEN
QC PEN
QC HSF
L2 ,5LL . 63 ON EI{T
llB HET
NL HAPSET
195,497.03 T0T STATS
37,447.8L CHEQUES
42L ,094,03 DEPOSITS
US DEPS
50. OO DED DEPS
458,591.84 T0T NPAY
RRSP
RTf
6E?,OA8.A7 TOT PAYROL
L,778.73 SERV CHRG
88.95 GST
PST
653,986.85 GRAND TOT
UN ITS CIIARGE
L 46.00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC l{SF
ON EIIT
I.IB HËT
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DÉD DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CIIRG
GST
PST
GRAND TOl
2 ,09Ê.98
4,943.26
I ,809. 1E
L7 ,269.69
37 ,447 .8L
4L r566.38
79 ,0L4 - L6
96,283.85
I66.51
9.53
96,479.69
.79
.79
ITEI.I UNITS CHARGE
SALARIED I{ORKPAYS 20 31.80
PAY ADVICE FOLD 7L L6.62
TOTAL S./C SUBJECT TO GST IS:
TOIAL PAYROLL DEBÍT IS 96,48O.48 DEBIT INFoRHATI0N¡ 003 05102 101I923
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TOT PACKETS -
CURRENT
8,82L .62
\J
ADP CANADA
PAYROLL TECHNOLO6IES
DAILY UPDATE REPORT
COHPANY TOTALS
ADJUST-CR CURRENT TOTAL
a ,Ê2I .62
2,087 .50
4 t974.Ë2
L,09L.66
L6 ,675 ,3O
4L,770.28
4L,s70.28
58,045.58
I30 .40
L6.95
58,L92.93
ANALYSIS OF SERVICE CHARGES
ITEII UNITS CHARGE
I{OURLY },ORKPAYS 20 31.80
COURIER FÊE 1 12. Of)
RUN: JUN 29 ?OLO N0! C
PAGE; 91
HsT RE6: 100057413 RT0004
COI',IPANY PAGE: 3
DEBIT DAîE: JUN 29 ¡ 2OIO
DATË 0F PAY: JUL 2' zoLO
YTD TOTAL
IL?,43L.A4 FEDL TAX
NR TAX
PROV TAX
24,664.59 EI CoNT
QPIP
59,4?2.70 CAN PEN
QC PEN
QC l{SF
L3,603,29 0N EHT
]IB I{ET
NL HAPSET
zLO,L72.33 T0T STATS
37,447,8L CI|EQUES
462,464.3L DEPOSITS
US DÉPS
50. OO DED DEPS
499 ,962.L2 TOT NPAY
RRSP
RlI
7L0,L34.48 TOT PAYROL
1,909.13 SERV CHRG
L6.95 HST
7L?,L49.48 GRAND TOT
UNIfS
I
CI{ARGE
46.09
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I,IB HET
NL HAPSET
TOT STATS
CI.IEQUES
DEPOS I TS
US DEPS
DED DÉPS
TOT NPAY
RRS P
RTI
TOT PAYROL
SERV CHRG
HST
GRAND TOT
2 , 087 .50
4,974.52
L,09L.66
L6,675.10
4L,370.28
4L,370.28
58,045.58
r30 .40
16.95
Éa,L9?.93
ADJ UST - DR
CHARGE
31 .60
8.80
YTD ADJUST
f TEì.I
PAYROLL RUNS
ITEI{ UNITS
SALARIED I/ORKPAYS 20
PAY ADVICE FOLD 40
TOTAL S./C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
130 .40
Ë8,192.95 DEBIT INFoRIIATI0N: 003 05102 1011923
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Page 232 of 405
o(
Bayham Harbourfront Committee Coø
Minutes of Meeting
held at Municipal Offïce, 9344 Plank Road, Straffordville Ontario
July 6,2010
7:00 pm
Present: Brenda Martin (anived 7:15 pm), Doug Lester, Ron Bradfield, Ron Flick, Ray Talbot,
Mark Taylor
Regrets: Heinz Vogelsang, Craig Gregson
Also Present: Lynn Acre, Ed Ketchabaw, Wayne Casier, Ed Bradfield, and Kyle Kruger
Guests: Dave MacAdam, Carol Golem, and Barry V/ade
1. Call to Order
The meeting was called to order. In the absence of the Chairperson, Doug Lester Chaired the
meeting.
2. Disclosure of Pecuniary Interest
None
3. Approval of Minutes
The June 8, 2010 minutes were reviewed. It was noted Mr. MacAdam's name was misspelled.
MOTION:
Moved by Ray Talbot
Seconded by Ron Bradfield
That the Harbourfront Committee minutes of June 8, 2010 be adopted as circulated.
Canied
4. Committee Membership Matters - New appointment, Secretary
It was suggested that Mr. Barr)'Wade be appointed a member of the committee, and also that
with secretarial duties required, an additional member for those duties would be helpful. It was
noted that the Terms of Reference currently provides for a maximum of 7 public members, all
of which are currently filled.
MOTION:
Moved by Ron Flick
Seconded by Ray Talbot
That the Harbourfront Committee recommend to Council that the committee Terms of
Reference be amended to allow for 2 additional members, and that Mr. Barry V/ade be
appointed to the Committee.
Canied
Brenda Martin arrived and assumed the Chair for the meeting.
Bayham Harbourfront Committee minutes of meeting held July 6,
2010.
Page 233 of 405
5. Dredging 2010
Dave MacAdam of Mariners Solutions outlined a dredging proposal to maintain an 8 ft depth
with his current equipment. It was noted current sounding indicate a channel averaging 6 ft in
the middle and 4 to 5 feet at the edges. It was noted July lst is the date that dredging may
proceed.
Committee members discussed the best way to proceed and utilize existing funds most
effectively. It was suggested a combination of grooming and prop washing to attain an 8 ft
depth in the channel would be appropriate.
It was suggested a dehned number of hours for both grooming and prop washing be
implemented. The defined area for dredging was questioned. It was suggested that the area
should include a channel to the Talisman docks to allow their access and ability to turn around.
The purpose of dredging to the Talisman docks was questioned. The benefits to Talisman were
outlined, and it was suggested they may become a contributor to the works if they had access.
MOTION:
Moved by Doug Lester
Seconded by Ray Talbot
That up to 100 hours of dredging works be obtained from Mariner Solutions, combined with
Mike Scruton Marine, commencing immediately and continuing to the end of August to
maintain an 8 foot depth in the approved area.
Carried
MOTION:
Moved by Ron Bradfield
Seconded by Ray Talbot
That staff initiate necessary approvals for additional dredging to the inner harbour area to
access Talisman docks.
Carried
It was suggested that Ron Bradfield assist in defining the area for additional dredging and
approach Talisman with respect to costs.
6. Pier Analysis Update and 2010 Pier Improvements
The Study still remains outstanding. Further contact will be made with the engineers to pursue
its completion.
Barry Wade presented information on potential pier improvements and amenities. Items
including surface condition improvements, docking facility, a gateway structure, themed
sculptures, and shade structures were outlined. In regard to sculptures, discussions with
Fanshawe College were outlined.
7. Harbour Area Land Ownership
Staff outlined property boundaries from assessment maps and reference plans that exist. It was
noted that discussions with aî area surveyor indicated a title search and subsequent field works
would be required to further clariff any boundary items.
8. Council Presentation July 15
It was noted discussions had generally identified the members that would address Council
regarding pier improvements, dredging, and divestiture.
Bayham Harbourfront Committee minutes of meeting held July 6,
2010.
Page 234 of 405
9.Project Ojibwa
Committee members were given an overall update of discussions that have taken place over the
past several weeks between Chamber of Commerce representatives, the Mayor, Joe Preston,
and Elgin Military Museum representatives regarding the potential placement of the Ojibwa at
Port Burwell. There was explanation of the CAF funding in place, and additional resources
that need to be obtained to initiate the project. The Committee was advised that the project
representatives have advised of the need to present any interest for Port Burwell in writing in
the next several weeks.
Barry Wade reviewed concept site plans he had prepared which were shared with Elgin
Military Museum representatives. There was overall discussion of the benefits that the project
would have for the area, and advantages Port Burwell would have for the project over other
locations. Staff outlined for Committee members expectations from the Military Museum for
any proposal based on discussions held, and the various issues and costs that would need to be
considered.
There was also discussion regarding outstanding items that need to be addressed including land
acquisition. It was suggested that certain Committee members approach the property o\ryner
regarding the potential acquisition.
There was also discussion regarding divestiture of the harbour area, and options such as
establishing a Port Authority. V/heatley Harbour was noted as a potential example.
It was noted that the Committee presentation to Council would also address Project Ojibwa.
Marine Silhouettes
Committee members were updated on discussions held with a company willing to do these
works and of Hydro One discussions. It was explained that the intent is to place these
silhouettes in the various communities in Bayham themed to that area. Itwas noted that this is
a Chamber of Commerce project.
Wi-Fi Update
Committee members were advised of the status and success of the Wi-Fi project for the beach
atea.
Other Business
Committee members discussed the possibility of examining the Blue Flags Beaches
designation, and potential for grants such as the Trillium Fund for projects.
Adjournment
MOTION:
Moved by Doug Lester
Seconded by Ray Talbot
That the Harbourfront Committee meeting of July 6,2010 be adjoumed at 8:50 pm.
Canied
Note: Next meeting Tuesday July 27,2010 at 7:00 pm at the Municipal Ofhces.
10.
11.
12.
13.
Chairman Secretary Date
Bayham Harbourfront Committee minutes of meeting held July 6,
2010.
Page 235 of 405
Page 236 of 405
11,1
Alyssa Winegarden, Business Promotions Worker
Otter Valley Chamber of Commerce
Wednesday, July-07-10
Kyle Kruger, C.M.O
Municipality of Bayham
P.O Box 160,9344 Plank Road
Straffordville, ON NOJ lYO
Dear Kyle Kruger;
In early June, 2010, Port Stanley was the hrst beach on Lake Erie to receive an International Blue
Flag from the Canadi an organization, Environmental Defence, and therefore be intemationally
recognized by strict international standards for cleanliness and environmental management.
The Municipality of Bayham is not only capable of receiving an International Blue Flag for Port
Burwell, it deserves to have an International Blue Flag and boast its excellent water quality,
environmental education, environmental management, safety, and services. With a Blue Flag flying
high on our beach, we have the opportunity to be equal, and in many cases, better, both nationally
and globally. Currently, Wasaga Beach, Grand Bend Beach, Station Beach, and seven beaches in
Toronto are internationally recognized as being several of the best beaches in the world; Port
Burwell deserves to join the dozens of beaches across Canada that bare this flag.
We need your help. This is an opportunity for the Municipality of Bayham to help local businesses
thrive, to reassure our loyal visitors and aftract new visitors, as well as gain free publicity. Port
Burwell is a very well-maintained beach with an incredible amount to offer, and though the
application process is tedious, the end result will be worth it.
Environmental Defence begins evaluating beaches the first of September through to Octoirer. I am
confident in your ability to have the attached application filled out and forwarded to Blue Flag
Canadain an appropriate amount of time. Port Burwell and the Municipality of Bayham deserve to
be internationally recognized, and you have the power to make this happen.
I look forward to hearing back from you within the next couple of weeks'
Thank you for your time,
Alyssa Winegarden, Business Promotions Worker
Otter Valley Chamber of Commerce
alyssa.winegarden@yahoo.ca
For more information on Blue Flag Canada, visit: uwrv.hluçÍ!4&ca
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 237 of 405
Blue FIag Canada
www.BlueFlag.ca
A program of
ENVIRONMENTAL DEFENCE
BIue Flag FeasibiliÇ Study Application
Name of the Municipality or Private Owner:
Emailand Web site:
No. of permanent inhabitants in the municipality/community:
No. of inhabitants in the municipality/community during the peak season.'
How many beaches are there atthe municipality/community or how beaches do you own?
How many beaches are applying for Blue Flag ceftiftcation?
Name of beach(es) applying for Blue Flag certification:
Estimated maximum number of vr'sifors to the beach per day:
Estimated average number of vísitors to the beach per day:
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 238 of 405
Gontact lnformation
Contact Percon - responsible for beach management:
Namel:
Title:
Tel:
E-mail:
Name2:
Title:
Tel:
E-mail:
Contact Person - responsible during holidays:
Namel:
Tel:
E-mail:
The remainder of the application addresses the criteria used to evaluate the application in
question and answer format. Questions are derived from the list of criteria on the Blue Flag
Canada web site at: www.BlueFlag.ca
There are a total of 29 criteria under the Blue Flag program of which 23 imperative and 4
guideline criteria are applicable to Canadian beaches. lmperative criteria must be met in order to
receive the Blue Flag award. Guideline criteria are recommended, but not mandatory.
Please note that
To select Yes or No, double-click on the n . Then click Checked under Default value.
After one of n Yes or n No has been selected, it is not necessary to provide further information
with each question. However, you may wish to use the space to point out, for example, that
. while a particular criteria is not met at this time, implementing the criteria is feasible,
. implementing a particular criteria does not appear feasible,
o it's unclear whether your current arrangement satisfies the criteria. Use this space to
describe the current arrangement.
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 239 of 405
1. ts infarmatian retating to coastat zone ecosystems and natural, sensffiVe areas in the coastal
zone displayed? (lmperative Criterion)
n Yes
!No
(option al) Fu rther information :
2. ls water quality infonnation publicly displayed? (lmperative Criterion)
n Yes
n f\¡o
(option al) Fu rther information :
Note: This imperative criterion takes effect when the Blue Flag is awarded.
g. ls information about the Btue Flag campaign displayed? (lmperative Criterion)
X ruo lnformation about the Blue Flag campaign will be displayed when the Blue Flag is
awarded.
(option al) Fu rther information :
4. ls a beach area code of conduct displayed? (lmperative Criterion)
n Yes
nruo
(option al) Further information :
Are laws governing beach use easily avaitable to the public upon request? (lmperative
Criterion)
! yes
n ¡lo
(option al) Fu rther information :
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 240 of 405
Note: The Municipality/Community must be prepared to describe their plans to otfer five
environmental activities prior to the Blue Flag being awarded.
5. Are a minimum of five environmental activities offered? (lmperative Criterion)
! Yes See five activities described below
n ruo But five planned activities are described below
n no Five planned activities to be provided at a later date
(option al) Fu rther information :
Water Quality
6. Are at teast 80% of the beach's daily geometric mean of the sample resu/fs within the Blue
Ftag standard of 100 E. coli/100 mL for freshwater beaches and 35 Faecal enterococci per
100mL for marine (salt water) beaches? (lmperative Criterion)
E Yes
! tto
(option al) Fu rther information :
Does the beach compty with all other requirements (i.e. physical chemical parameters) of the
national or provinciat recreational water quality guidelines, in particular, the Guidelines for
Can adian Recreation al Water Qu ality (l m perative Crite rion)
n Yes
n ¡lo
(option al) Fu rther information :
7. Do industrial or sewage related discharges affect beach area? (lmperative Criterion)
n Yes
fl l.to
(option al) Fu rther information :
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 241 of 405
8. Monitoring on the health of coral reefs located in the vicinity of the beach
This criterion is not applicable in Canada
9. Da you comply wÍth requirements for sewage and effluent quality? (Guideline Crtteñon)
n yes
nno
(optional) Fu rther information
10. ls algae or ather vegetation left ta decay on the beach unless it constitutes a nuisance?
(lmperative Cfterian)
! yes
nruo
(optianal) Fu rther information :
11. ls a beach management commîttee in charge of instituting environmental management
sysfems and conducting regular environmental audits of the beach facility? (Guideline
Criterion)
! Yes
nruo
(optîon al) Fu rther inbrmation :
12. Does the boach comply with all regulations affecting the location and aperation af the beach
(coastalzane planning and envìronmentallegislation)? (lmperative Criterion)
! Yes
!ruo
(aptianal) Further information :
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 242 of 405
13. ls the beach cleaned regularly? (lmperative Criterion)
n Yes
nNo
(option al) Fu rther information:
14. Are waste disposal bins/receptacles available on/by the beach in adequate numbers and
regularly maintained and emptied? (l mperative Criterion)
n Yes
nNo
(option al) Further information :
1s. Are facilities for receiving recyclable waste materials available ontby the beach? (lmperative
Criterion)
n Yes
n ¡lo
(optional) Further information:
16. Are adequate and clean sanitary facilities with controlled sewage dtsposa/ available?
(l mperative Crite rion)
fl Yes
nruo
(option al) Further information:
17. ls camping, driving and dumping of waste on beach prohibited? (lmperative Criterion)
n Yes
nuo
(option al) Fu rther information :
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 243 of 405
18. Are regulations conceming dogs and other domestic animals on the beach strictly enforced?
(l m perative Criterion)
I yes
!Ho
(option al) Fu rther information :
19. Are all buildings and equipment on the beach properly maintained? (lmperative Criterion)
! Yes
nruo
(option al) Fu rther information :
20. ts a susta¡inable means of tnnsportation promoted in the beaeh area?(Guideline Criterion)
n Yes
!uo
(option al) Further information :
21. Are there an adequate number of lifeguards andlor lifesaving equipment available at the
beach? (l mperative Criterion)
n Yes
nNo
(optional) Further information:
22. ls first aid equipment available on the beach? (lmperatíve Criterion)
! Yes
n ¡lo
(optian a l) Further information:
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 244 of 405
23. Are different users and uses of fhe beach propedy managed so as fo prevent conflicts and
accide nts? ( I m perative C rite io n )
! Yes
nruo
(optional) Further information :
24. Are emergency plans to cope with potlution safety risks in place? (lmperative Criterion)
n Yes
!No
(optional) Further information :
25. ls there safe access to the beach? (lmperative Criterion)
n Yes
nNo
(optional) Fu rther information :
26. The beach area must be patrolled
This Criterion is not applicable in Canada
27. Is there a suppty of potabte drinking water available on the beach? (Guideline Criterion)
n Yes
n f,lo
(optional) Further information :
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 245 of 405
Note: Access to the beach does not mean access to the water
28. Does at least one beach have handicap facilities, granting banier-free access to the beach,
su rrou nding buildings, and the toilets? (l mperative Criterion)
! Yes
n f.¡o
(optional) Further information :
29. ls a map of the beach displayed that indicates different facilities and seruices?(lmperative
Criterion)
n Yes
fl No
(optional) Further information:
Correspondence dated July 7/10 from Otter Valley Chamber of
Commerce Business Promotions regarding "International Blue
Page 246 of 405
q
c,t3
56967 Eden Líne
Eden 0n NOJ 1H0
Contact; KimTait
Phone 519-866-3664
JktS@amtelecom.net
July-6-2010
Dear Lee Ann,
Here is a list of the fundraisers for thls year,
luly24tn - SpaghettiSupperS-7 pm
Adults-$10 advanced @ door $15, Ghildrenl0 & under $5.00
Aug.7tt - BreaKast 8-10:30a.m.& SummerBakeSale - 8-11a.m.
Sept. llth - Fish Fry 5-7 p.m.
Adults-$l5 Children 10 & under $5 (limited tickets)
Oct2no - Breakfast 8-10:30 & Bayham ldol-ized:ASpoof *Seeflyer a*ær'-q
Nov.20th - Roast Beef Supper 5-7 p.m.
Adults $12 Children 10 & under - $5
Dec 4ttt - Breakfast 8-10:30 a.m. & Christmas Bake Sale - 8-11 a.m.
As well as the Sat. of the Month is Breakfast 8-10:30
Adults $5 & 6-10 -$3 lf you need anyth¡ng else, please call
Sincerely,
Kim
Correspondence dated July 6, 2010 from Eden and Area
Community Centre requesting use of Municipal sign to advertise
Page 247 of 405
-fhis ìs Çi rs"l b*'o{ t
É a-hûu''1': ' \r's* so
tìbu Qo i\ 1¡\ o.n \d'eq
;f urn^i ''+ ¡5 ao-o
Page2 of 2
LOOKING FOR TÏIE FIRST
.BAYHAM IDOI,?'
IT COULD BE YOU
LET TÏIE AUDIENCE BE THEJLIDC
SPONSORED BY
THE EDEN,{ND AREA COMMUNI]
obous ?
/'ì,^
2:00-4:30p.m.
4:30-6:45p.m.
CENTRE
Auditions
Ma and Pats
B.B.Q
Final Performances7:00-9:00p.m
Think You Can Sing - Think You Can Dance
Come on Out and Take a Chance
Good or Bad , Even Cnzy's OK
Come on Out and Have a Great D"y
Talented or Talent-less - Doesn't Really Matter to Us
Come be a Conte stant or Come for Some Furl
All We '{,sk Is ïhat You Just Come !!
For Pre Re¡fistration and More lnformation Please Contact Us
Kim - e+rail jldS@arntelecom.net or 519,86G3664
charlene - e-rno-r^l cÄcr03setÍ6-nzn,LDt]r, or B1g 866?rJ ?,l^p.rtroro
Correspondence dated July 6, 2010 from Eden and Area
Community Centre requesting use of Municipal sign to advertise
Page 248 of 405
?( t3
Marilyn Simpson
BA B.Ed" MEd
Ilice - Principal
Bruce Nielsen
BA B.Ed MEd
Více - Principal
Dear Ms. Acre
The Environmental Leadership Program at East Elgin Secondary School hoping to continue the
Lake Erie Tire Cleanup this fall. Currently, we are looking at the third week of October (Oct. l8-
2t).
Last year Mike Summers from Aylmer Tire was able to arrange for the tires to be picked up
directl¡r from our work site. I will try to make the same arrangements this year. If we have to
supply transportation of the tires I hope we can receive support from Malahide and Bayham
Townships in order to continue with this project.
Please contzctme and 519-872-6560 if you have interest in supporting us agatnthis year.
Ercr Etcnt SncoxnmY ScHooL
362 Tetnor SrnßBT WEst, Ayr,turqR, O¡¿rnnto N5H 1K6
Tmnpno¡,tn' (5 1 9) 773-3 I 74 . FA)(' 6 1 9)765- 1 943
All Sttll øt Eøst Elgín Secondøry School are commítled lo providing an ínviling, søfe, cøring, respectlul and clean learníng environment
Brendon úllhite
BA Hon B.Ed. MBA
Principal
Duncan Sinelair
Thames Valley D¡str¡ct School Board ,4 Qdrht, .4ean¿rç eoann¿øtt+website: www.tvdsb.on,ca
Correspondence received June 29, 2010 from East Elgin
Secondary School regarding "Lake Erie Tire Cleanup".
Page 249 of 405
Page 250 of 405
q
CIINTAFIICI
G¡CICID FICIADS
AS¡SCIGIATICINI
lt/o, la o l* /4 or h tp a /t tie,c
6355 KENNEDY ROAD, UNIT 2
MISSISSAUGA, ONTARIO LsT 2L5
TELEPHONE 905-795-2555
FAX 905-795-2660
www ogra.org
June 16,2010
Municipality of Bayham
P.O. Box 160, 9344 Plank Road,
Straffordville, ON NOJ 1Y0
Attention: Lynn Acre,
Mayor
Dear Mayor Acre:
As you know, the Minimum Maintenance Standards (MMS) were created to help Ontario
municipalities manage their risk from legal action stemming from personal injury on
municipal roads. Unfortunately, claims are repeatedly brought against road authorities
for personal injury and property damage alleging inadequate maintenance of roads,
signage or failing to provide proper winter deicing, sanding and/or plowing, The MMS
have been very successful in defending against these claims. lf the municipality can
show that they were following the minimum level of maintenance set out in the
regulations, plaintiffs are often discouraged from proceeding with their claims either by
their lawyers or upon presentation of proof in discovery. Further, upon making it to the
Coufis, usually with a claim for catastrophic injury, the courts have been looking for the
compliance with MMS with regards to municipal liabiliff.
Recently an application was filed with the Superior Court of Justice to have the
Minirnum Maintenance Standards declared null and void. This application has been
filed by individuals who have also filed suit against a municipality for a winter related
accident. The municipality is attempting to defend the action, in part, by proving that
they were in compliance with the Minimum Maintenance Standards.
The application to have an order declaring the MMS null and void, if successful, will
have huge implications for all Ontario municipalities. Municipalities, who are exercising
due diligence and maintaining their roads in good repair, or providing excellent winter
maintenance, will no longer have a viable defence against spurious claims of liability.
With no víable defence, claims that might otherwise be thrown out will continue onto
expensive trials and old claims could possibly be re-filed. The courts may once again
start awarding large settlements which will result in higher insurance premiums for
municipalities. For this reason the Ontario Good Roads Association is filing notice with
the court that we wish to oppose the application on behalf of our municipal members.
Correspondence dated June 16, 2010 from Ontario Good Roads
Association regarding "Minimum Maintenance Standards".
Page 251 of 405
OGRA does not have the financial resources to defend this application and any
subsequent appeals, which potentially could go as high as the Supreme Court of
Canada. We are therefore turning to you, our members, to ask you to consider
contributing to a "MMS Litigation Fund". A small contribution to the fund will greatly
assíst CGRA in fighting this apphcation on t¡eiralf ,¡f aii i:.¡¡'rnenibers.
We are suggesting that each municipality consider contributing 100 per-capita with the
maximum contribution capped at $50,000 and the minimum being $1,000. We
appreciate that municipal budgets are stretched; however a small contribution now
could save significant money in the future. Please feel free to contribute whatever you
can to the cause. Any funds not used will be refunded back to contributing
municipalities on a pro-rated basis.
Thank you for your consideration of this request. lf you have any questions or concerns
please contact me.
hl
Correspondence dated June 16, 2010 from Ontario Good Roads
Association regarding "Minimum Maintenance Standards".
Page 252 of 405
?
Ill THE MUNTcTPAL EXPERTs
May 11 ,2010
Brenda Gibbons Student lD: 108286 i " '
"Customer Service/Administrative Assistan
Municipality of Bayham
9344 Plank Road
P.O. Box 160
Straffordville, ON NOJ 1Y0
RE: Comprehensive Exam Grade and MAP Gertificate
Dear BRENDA:
On behalf of the Board of Directors of the Association of Municipal Managers, Clerks and
Treasurers of Ontario (AMCTO), it is my privilege to extend congratulations to you following your
successful completion of the Municipal Administration Program (MAP). Your Comprehensive
Exam result is enclosed and your final grade is 83.8%.
It is also my pleasure to enclose the Certificate of Completion awarded by the Board of Directors
and Professional Development Committee.
Please keep this letter for your records and future reference.
As you knoW the MAP program provides a strong foundation in the history, structure and
machinations of local government administration. MAP is one of the four components of the
AMCTO Diploma in Municipal Administration - the other course components being: Municipal
Accounting and Finance (MAFP), Municipal Law (MLP) and Employment Law and Human
Resources (HR). AMCTO encourages you to continue your journey of professional development
and consider attaining the Diploma in Municipal Administration. Please visit the 'Education'
section of vwvw.amcto.com for more information.
MAP ís also a prerequisite for pursuing the Gertified Municipal Officer (CMO) designation - the
most comprehensive accreditation program in Canada for municipal government professíonals.
The CMO demonstrates to peers and employers alike that you are committed to municipal
excellence. For more information on attaining this designation, please refer to our Products and
Services catalogue included with this letter.
Best wishes in your future endeavours.
Sincerely,
[,*0.---, q.."p^.^o
Andrew Koopmans, CMA
Executive Director
Encl.
AMCTO (ASSOCIATION OF MUNICIPAT MANAGERS, CI-ERKS AND TREASURERS OF ONTARIO)
2680 Skymark Avenue, Suite 910, Mississauga, Ontario L4W 516
Tel: (905) 602-4294 Fax: (905) 602-4295 Email: amcto@amcto.com Web: www.amcto.com
Correspondence dated May 11, 2010 from Association of
Municipal Managers, Clerks and Treasurers of Ontario regarding
Page 253 of 405
Page 254 of 405
rì-1
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF'MEMORANDUM
TO: Mayor & Members of Council DATE: July 9, 2010
FROM: Kyle Kruger, Administrator FILE:
SUBJECT: Project Ojibwa
Members of Council will have heard some basic information regarding Project Ojibwa - an initiative of
The Elgin Military Museum to bring the retired HMCS Ojibwa to the Elgin area as part of a museum
complex. A pamphlet outlining the project is attached for information, and representatives from the Elgin
Military Museum have been scheduled to attend the July 15,2010 Council meeting to provide additional
background.
Though the pamphlet indicates Port Stanley as the location, meetings with the Military Museum involving
the Otter Valley Chamber of Commerce, MP Joe Preston, Mayor Acre, and Bayham staff indicate that the
final location is not determined, and the Port Burwell harbour areamay be considered. However, with the
timeframes established, Elgin Military Museum representatives have advised that some form of proposal
is required quickly.
To generally outline the requirements as understood by staff, the Elgin Military Museum has received
funding from the federal government under the CAF program. However, in addition to such funding, the
project will require additional fundraising, and contribution from a host area to include the following at
low or no cost:
- land
- water and sewer services
- access to a proposed site to enable removal of the Ojibwa from the water and placement on land
- hydro services
The method/details of the provision of these items is not set, but would form part of any proposal. For
example, the Elgin Military Museum may either own the lands for the facilities, or may consider a long
term lease.
Staff have initiated the preparation of estimates for the various service noted, including attempting to
contact land owners of the potential sites at the Port Burwell harbour to discuss acquisition.
Unfortunately, time has not permitted the completion of estimates (or negotiations) at this time. For this
reason, staff suggest that a fulI proposal cannot yet be completed. However, staff have drafted the attached
"Expression of Interest" for consideration by Council, and submission {o the Military Museum if
approved.
Staff note that the costs to provide the services outlined in the draft will be substantial. The extent of
dredging required alone will be beyond the fiscal resources of the Municipality. For that reason, the draft
contemplates potential fees and payments by the Museum, with the intent of recovery of the costs over
approximately 10 years. As with any commercial venture, the actual receipt of these fees will depend on
the ultimate success of the venture. Lastly, staff also note that there will be upfront costs to determine the
location feasibility and finalize a full proposal. For example, certain engineering fees for items such as
water and sewer preliminary design/estimates and site environmental assessment may be incurred.
Staff hope this information will be helpful for Council's considerations.
Ro=
Staff memorandum regarding Project Ojibwa.
File: R03
Page 255 of 405
Phase1 -Assessment:
- engineering and condition surveys of the
submarine and potential locations for a permanent
home.
Phase 2 - Site Selection:
- detailed surveys have been completed on a
number of potential sites for the permanent home of
HMCS Ojìbwa. A preferred site has been selected in
Port Stanley harbour and the process of final site
approvals is beginning. Community support and
partnerships with local businesses will be key to the
success ofthe project.
Phase3-MovePlanning:
- detailed planning of the move, preparation of the
submarine and site, scheduling and coordinating
routing, designing and bullding the cradles.
Phase4-TheMove:
- from Halifax, through the Gulf of St. Lawrence,
through the St- Lar¡vrence Seaway and Welland
Canal en route to her new home ín port Stanley.
Phase 4: Mounting
- mounting the sub and permanenily securing her on
cradles.
Phase 5: Construction and Preparafion
- construction of support building and facilities, and
preparing the vessel for exhibition.
Phase 6: Official Openlng Ceremonies
Sponsorship Opportunlties
Project OjibwaolÍers opportunities for high-profile
nat¡onal and local recognition for corporate and
individual sponsors. Contact us for further details.
gv
BMT Fleet Technology is a member of the world,s
largest marine consultancy providing throughJife
engineering support for the civil infrastructure,
defence, marine and transport industry sectors.
BMT Fleet Technology is proud to have been
selected as project manager and to support the
Elgin Military Museum in the preservation of an
ímportant piece of Canadian Naval history.
The Historic Naval Ships Association
is a world-wide association of naval and
maritime museums. Through this
association, our museum can obtain
advice and expert¡se trom símilar
operations in Canada, England,
Australia and the United States.
The Elgin Military Museum is a member
of E.O.N., the association of museum
cufators, archivists and directors of
Elgin, Oxford and Norfolk counties.
The Elgin Military Museum
www. elginmilitarymuseum.ca
Our Project Manager
MT Fleet Technolo
preserve, exhibit and interpret
military history w¡th an emphasis on Elgin County
and its residents, and the role they have played in
Canadian milifary history. Ttre museum has enjoyed
steady growth throughout its history. The museum
maintains memberships in the Canadian and Onlario
Museum Associations, the Historic Naval Ships
Association and local curatorial associations.
The Elgin Military Museum
30 Ta bot Street
St Thor¡as, Ontai'io Canada N5P 1A3
Ter 519-633-7641 curator@e gìnnrr itarymrisei,m ca
wv,,w e ginnriitarymuseum ca
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What is Project Ojibwa? What are the benefits?How can you help?
The Aim
To obtain, preserve and operate HMCS Ojibwa asa
Museum reflecting our naval heritage for the benefit
of future generations. Ojibwa ts an Oberon Class
submarine, the first to be built for the Canadian Navy
in 1965. She played a key role in Ganada and
NATO's defences throughout the Cold War. Ojibwa
was decommissioned in 1998.
Elgin Military Museum '¡Sub" Station
Permanent Home to H/lfGS Ojibwa
HMCS Ojibwa will be open to the public as a
museum and education centre. ln addition to guided
tours, groups and visitors will be able to "experience"
the submariner's life during over-night and weekend
stays in the crew and officers'quarters.
Support Building
A 50'X 300' support building will house museum
exhibit space, classroom and meeting facilities, a gift
shop and a restaurant as well as lounge, shower and
locker room facilities for guesls. Specially developed
programs will provide rare opportunities for the
public to leam about the unique role these cold war
subs played in Canada and NATO's history.
Where are we now?
The Museum has obtained Federal CAF funding to
assist with the relocation ot Ojibwa to our "sub"
station. Engineers are cunently preparing the plan
and evaluating potential host locations.
Project O¡rbwahas the potential to bring significant
economic benefit / growth to the host community
both during the development phase and on a
permanent basis.
Direct Benefits
a multi-million dollar investment by our Museum
in Port Stanley;
up to 100,000 visitors per season;
up to 40 full time, part time and seasonal
positions;
a payroll in excess of $500,000 per year;
property tax revenue from the gift shop and
restaurant operations (approx. 3,000 sq. ft.) also
creating additional employment opportunities;
potential for off-season operation as a meeting /
trade show / small convention site;
increased attractiveness for other investment and
development.
"Spin Off'Benefits
40 - 50 jobs in the construclion / fitting out
phase;
additional jobs in local restaurants, shops and
businesses from increased visitor traffic;
stronger, more viable existing businesses;
new businesses opening and increased demand
for real estate;
increased property tiax revenue;
potential strengthening of off-season income for
local businesses;
enhance Port Stanley's attractiveness as a tourisl
destination.
lf you want to bring the economic and tourism
benefit of Project Ojibwato Port Stanley, there are a
number ofways you can show your support.
Show your Support
register your support with the Elgin Military
Museum - curator@el ginmilitarymuseum.ca
display a Project Qjibwa posler in your home /
business / car window;
distribute Project O/?þwa posters to friends and
local businesses and encourage their support:
tell your Central Elgin councillor and the Mayor
you want Projecl Ojibwa lor Port Stanley;
volunteer your time / join a committee;
make a tax-deductable donation to the project;
promote the project throughout the community.
Registered Supporters will receive:
poster(s) to display and distribute;
special updates as the project progresses;
the opportunity to purchase exclusive volunteer-
only Projecl Ojibwa merchandise;
previews of upcom¡ng events;
admission to special pre-opening, volunteeranly
events.
Join the Ojibwa Crew fodayr.
Pro¡ect PaFon
The Earl of Elgin and Kincardine
Honourary Ghalr
Peter Mansbridge, oc
President, Elgin Mllitary Museum
Deborah Jarvis
Executive Dlrecto¡
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July _, 2010
The Elgin Military Museum
30 Talbot Street
St. Thomas, ON
N5P IA3
Attention: Mr. Alan Montgomery,
Dear Mr. Montgomery,
Re: Expression of Interest - Proiect Oiibwa
Thank you for taking the time over the past few weeks to discuss your project, site selection issues, and
the potential for locating Project Ojibwa at the Port Burwell Harbour area in the Municipality of Bayham.
We are pleased to provide this Expression of Interest for providing a location for your project.
We see great potential benefit to the local community, as well as a natural linkage with our local Marine
Museum, Lighthouse, and area beach attractions. The potential project has been discussed with the local
Otter Valley Chamber of Commerce and our Museums Bayham Board, and has received great support.
Letters of support are attached for your information. With that local support, and the benefit that the
Expression of Interest is not linked to any divestiture process with the federal government, we believe that
the Port Burwell harbour offers some distinct advantages for this project.
We acknowledge that with the small size and therefore small financial base for the Municipality, there are
several financial issues that must be finalized to complete this project at Port Burwell. We would suggest
though that we are committed to working with you to ensure that any and all of these matters can be
addressed to everyone's satisfaction and benefit.
We thank you for considering Bayham for this project, and look forward to any further discussions. V/e
wish you all the best in your project no matter what location you choose.
Yours truly,
Lynn Acre
Mayor
Staff memorandum regarding Project Ojibwa.
File: R03
Page 258 of 405
JUry r), zuru
CORPORATION OF THE MUNICIPALITY OF BAYHAM
Expression of fnterest
Project Ojibw
Location
The Municipality of Bayham would propose to house the Ojibwa and the accompanying museum facility
on the easterly side of the Port Burwell harbour. Please see the attached conceptual site plan for the
detailed site location.
This location is selected for a number of reasons. The proposed site provides:
. adequate space for the Ojibwa and museum facility,
. adequate space to develop parking for the museum,
o SpÍrc€ for possible expansion andlor new facilities,
. close proximity to the harbour and lake itselt
. close proximity to the Port Burwell business core and beach facilities, and,
. close proximity to our existing Marine Museum and Lighthouse.
All of the above are only steps away from the proposed location. Also in close proximity are the Port
Burwell Provincial Park on the west side of the harbour, the Erie Shores Wind Farm including our Wind
Interpretive Centre, and further waterfront access via our boardwalk on the west side of the harbour.
Land
The Municipality would provide the land required for the Ojibwa display, museum facility, and associated
parking.
The Municipality proposes it would retain ownership of the lands, and enter into a long-term lease (99
years) with the Military Museum. Terms of the lease are to be negotiated (see Financing Section).
The Municipality will also carry out the necessary Soils report/investigation to ensure that the site can
support the placement of the Ojibwa and the accompanying Museum building.
Water and Sewer Services
The Municipality would provide for the extension of water and sanitary sewer services to the building
site. Please note the facility will be subject to usual water and sanitary se\Mer fees pursuant to rates and
fees established by Council annually.
Site Access
The Municipality will provide dredging at the Port Burwell harbour area to provide an l8-foot draft to
allow the necessary access to the general areaof the site. It is understood that all movement/installation
of the Ojibwa itself will be done by others.
It is important to note that the timing of such dredging will need to be closely aligned with the intended
arrival of the Ojibwa, to ensure the required depth is available.
Note: Other methods may be investigated to allow for access to facilitate placement of the Ojibwa to
determine if a more economical option exists.
Staff memorandum regarding Project Ojibwa.
File: R03
Page 259 of 405
JUry lJ, zuru
Electrical Service
To be provided by Hydro One
Other Services/Site Development
All construction, landscaping, parking area development, etc is to be done by proponents.
Financial and other Considerations
Though the Municipality will make all attempts to provide the above items, it must be recognized that the
Municipality does have limited financial resources, and the completion of the above are subject to:
- Attaining necessary revenues (grants or other) deemed required by the Municipality
- the receipt of all necessary agency approvals for dredging works
- successful negotiations with involved property owners to acquire the subject lands
- completion of any environmental assessments deemed necessary by the Municipality for land acquisition
- confirmation of floodplain boundaries with LPRCA
- receipt of necessary Certif,rcates of Approval from the MOE for Water and Sewer services as required.
As part of the Municipal consideration for attaining. necessary revenues mentioned above, the
Municipality contemplates recovery of the amounts invested for this project over a l0-year period. In
order to achieve that recovery, the following are identified potential revenue sources. All of the following
(or other potential sources) are subject to further discussion and negotiations with the Elgin Military
Museum:
. The Municipality retains ownership of the parking areas, and all vehicles pay parking fees at a set
amount per vehicle/tour bus.
. The Elgin Military Museum operates the parking areaand an annual lease is paid to Municipality.
. The Municipality receives a set amount per entrance fee sold by the Museum facility (i.e.: $2.00). The
fee could com.mence for each visitor beyond a certain threshold in each calendar year.
. The Municipality receives a set percentage of souvenir shop gross sales.
. The Municipality levies a lease payment for the Museum and Ojibwa structures annually.
3
Staff memorandum regarding Project Ojibwa.
File: R03
Page 260 of 405
. r,Èti:..ìrÌ l', ;Íl .t.lii{t) lti
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Economic Development Initiatives and Opporlunities Plan
DATE: July 6,2010
FILE:
NUMBER: C2010-07
Purpose
This report is to initiate steps to develop an Economic Development Initiatives and Opportunities Plan
for the Municipality.
Background
The Municipality of Bayham Strategic Plan process 2008-2013 identifies "create a positive business
atmosphere" as one of the municipal goals. The production of an economic development initiatives
and opportunities plan is one of the identified strategic priorities towards that goal.
In very broad terms, an Economic Development Initiatives and Opportunities Plan will review
strengths and opportunities for the municipality and recommend strategies to achieve increased
economic development. The plan should identifu the most appropriate strategies for municipal
economic development, areas to concentrate efforts, and appropriate resources for those efforts.
Staff Comments
The formation of this type of plan can be undertaken in a range of methods - from a simple
Council/community visioning excercize to fuIl scale studies. Again, the availability of resources will in
part determine the method selected.
It is suggested that the Municipality examine the retention of outside assistance to facilitate this project.
In part, since there are several external initiatives that should be considered (ie: County of Elgin Plan,
SCOR, etc) a more intensive process may be beneficial. The cost of such a study is estimated at
$25,000 to $30,000.
There may be grant sources available to carry out such a study that staff recommend be further
investigated. The Communities in Transition program, RED, and the Sand Plains Community
Development Fund are potential sources of funding.
Options
1. Further investigate Economic Development Initiatives Study and funding sources
2. Initiafe a form of community visioning exercize to assist in establishing economic development
priorities.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
Recommendation
THAT staff be authorized and directed
Study and potential funding sources.
to further investigate an Economic Development Initiatives
Staff Report C2010-07 regarding Economic Development
Initiatives and Opportunities Plan.
Page 261 of 405
Page 262 of 405
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Employee Service Excellence Program
DATE: July 5,2010
FILE:
NUMBER: H2010-06
Purpose
This report is to provide a proposed Employee Service Excellence Program for
consideration.
Background
The Municipality of Bayham Strategic Plan identified as one of our Goals "Be dedicated
to service excellence". One strategic priority established to help obtain that goal is the
creation and implementation of a staff service excellence reward program.
Staff Comments
Staff considered possible programs that are used to encourage and promote employee
excellence. There are several examples that are commonly implemented, which range
from small examples such as "Employee of the Month" scenarios to the more involved
Employee Suggestion Progtams that include monetary reward.
The attached proposed Program includes three components - Long Service Awards
(already in place), Employee Excellence recognition, and a Continuous Improvement
Award (a form of employee suggestion process).
The Long Service Award is fairly self-explanatory, and is actually already in place for
Bayham.
The Employee Excellence Program component is intended to recognize employees that
show dedication to the worþlace and customers in several categories, including
worþlace involvement, customer service, innovation, and teamwork. These are areas
that do not necessarily show measurable cost savings, work output, etc., but certainly do
encourage greater customer service and benefit the employer as well as other employees.
The program suggests annual recognition be provided to an employee who excels in one
or more of these areas, and includes relatively small financial incentive.
The last and most involved component of the program is the Continuous Improvement
Program. This activity seeks suggestions from employees in two areas - financial
suggestions that result in measurable financial savings or process suggestions that
improve the functions of the department but do not necessarily result in measurable
financial savings. The proposed program contemplates a financial reward of l0% of
actual savings realized where there is measureable savings, or an amount not exceeding
$250 for implemented process suggestions. The program excludes Department Heads, on
the basis that implementation of such improvements is part of usual job expectations.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 263 of 405
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 264 of 405
Staff Service Excellence Reward Program
PURPOSE
To recognize achievement of employees in the areas of Long Service, Worþlace Spirit,
Customer Service, Innovation, Teamwork and Communications'
GENERAL
The Long Service Award recognizes employees who have served the Corporation at 5
year intervals.
Note: Nominations are not necessary for the Long Service Award.
The Employee Excellence Program recognizes individuals (or groups) who through their
dedication exemplifr one or more of the following:
llorkplace Spirit
- Encourage a healtþ worþlace by helping to improve the physical, social or operational
environment;
- Have a positive impact on others due to their fair, courteous and compassionate
qualities; and
- Consistently and effectively create opportunities to build staff morale and recognize
everyone's contributions.
Customer Service
- consistently demonstrate superior service to internal and/or external customers/clients
and consistently go above and beyond and through their efforts have a positive impact on
the clients they serve, and represent the Municipality well in the community.
Innovation
- introduce/propose new and creative approaches to improve the functions of daily work
which positively impact on one or more of the following:
- Staffmorale;
- Work processes;
- Customers/clients;
- Budget; and
- Other aspects of the work environment
Teamwork
- Exempliff the true spirit of teamwork;
- Demonstrate intemal collaboration; and
- Achieves project goals and objectives
Note: Nominations are required. This award is provided at Councils' discretion, and may
not be presented each year.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 265 of 405
SCOPE
This policy applies to all employees who are:
Bargaining and Non-bargaining
Salary and Hourly Rated
Regular Full-Time
Regular Part-Time
Contract Full-Time
Contract Part-Time
POLICY
1. For each year, one award winner or group will be honoured.
2.The Reward Program Committee, comprised of employees appointed by the
Administrator, will be responsible for maintaining and overseeing the program.
3. The Reward Program Committee will solicit nominations for awards in the October of
each year, short-list the nominations and make recommendations on award winners to the
Administrator.
4. An employee may nominate himself/herself or another employee or team of
employees.
5. All submissions will be made on aNomination Form.
6. The final determination of the successful nominations shall be made by the
Administrator and Council.
7. Those employees who are chosen to receive an award will be notified of their
successful submission by December 1st of each year.
8. Award winners and Long Service employees shall receive an award and certificate at
an awards event to be held in December of each year. Long Service Award amounts are
determined by Council under separate policy. Employee Excellence Awards shall
include a Certificate signed by the Mayor and a financial reward not exceeding $250.00
PROCEDURE
1. Responsibilities
a) The employee making the submission is responsible for:
- identiffing the accomplishment(s) that deserves corporate recognition
- completing, in full, a Nomination Form and attaching any relevant documentation
which may assist the Committee in making its decision; and
- forwarding the completed paperwork to the Administrator
b) The Reward Program Committee is responsible for:
- promoting the program on an on-going basis
- receiving submissions for awards
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 266 of 405
- evaluating submissions
- forwarding the list of recommended award winners to the Administrator for
endorsement;
- informing the winners
c) The Administrator is responsible for:
- considering the recommendations of the Reward Program Committee,
- making the final award decisions;
- informing the Reward Program Committee of decisions
d) The Mayor is responsible for:
- attending the awards ceremony and presenting the awards.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 267 of 405
Continuous Improvements Award
PURPOSE
To encourage employees to develop and suggest ideas which result in improved
efficiencies, workload improvements and financial savings while still maintaining or
enhancing service quality and levels.
GENERAL
The Continuous Improvements Award (CIA) Program is a program to assist all
departments to encourage employees' suggestions.
The CIA program is designed to promote the suggestions of employees in their own
department. Nonetheless, financial, process or workload improvement suggestions from
employees for a department other than their own ("outside suggestions") are welcomed.
All suggestions shall be subject to the terms and conditions of the program, including
consent by the person making the suggestion to the use of all, or any part thereof, by the
Municipality.
SCOPE
This policy allows for all employees of the Municipality, with the exception of
Department Heads, to submit continuous improvement suggestions - team participation is
strongly encouraged.
DEFINITIONS
1. Financial suggestions are ideas that result in measurable financial savings.
2. Process suggestions are ideas that improve the functions of the departmenVunit or
make workload improvements, but not necessarily result in measurable financial savings.
POLICY - GENERAL
1. All suggestions from eligible employees shall be considered. A suggestion must have
the potential to positively impact the department/unit's financial position, processes or
workload levels.
2.Department Heads are responsible for the receipt and review of submissions, and
reporting to the Administrator.
3. Employees must submit hnancial, process and workload improvement suggestions on
the Suggestion Submission form. The submission must identify any process benefits or
workload improvements, as well as implementation costs and provide an estimate of one
year's savings, where applicable. The submission must include sufficient documentation
in order to facilitate its evaluation.
4. Employees must submit suggestions to their department head for review. Department
Heads are to instruct/assist staff to develop clear, complete and fully researched proposals
and to provide brief comments on the submission form as to the feasibility of the
suggestion.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 268 of 405
5. Submissions will be reviewed and evaluated by the Department Head and then
forwarded to the Administrator for a final review.
6. The Administrator will report on all submissions to Council for information.
7. "Outside suggestions" or suggestions received in one department that pertain to
another department will be considered. These suggestions will be submitted to the
appropriate Department Head. If the department cannot be identified, the suggestions will
then be forwarded to the Administrator.
8. A Department Head must forward financial, process or workload improvement ideas
having broader corporate relevance to the Administrator. A meeting with affected
Department Heads may be required for discussion and decision.
POLICY - GIFTS AND RECOGNITION
l. All employees who make a CIA suggestion will receive a letter signed by their
Department Head. A copy of the letter will be placed in their personnel file.
2. All employees who submit a process or workload improvement suggestion that is
approved will receive:
a) a certificate signed by Administrator and their Department Head and,
b) an appropriate award gift, not exceeding $250.
3. Employees who submit a financial savings suggestion that is approved will receive:
a) a financial award (subject to restrictions found immediately below), and
b) a certihcate signed by the Administrator and their Department Head.
4. The implementation of a financial savings suggestion must be monitored for a one-year
period in order to determine actual financial savings. The process for appropriately
monitoring the actual financial savings is the responsibility of the department head in
consultation with the Treasurer.
5. At the end of a financial suggestion's one year trial period, the Department Head will
an:aîge for an assessment to determine the effectiveness of the suggestion and whether or
not the estimated savings were realized.
6. A financial award for an approved financial suggestion will be based upon and issued
from actual savings resulting from the suggestion. Where savings have materialized, an
award in the amount of ten percent of the first year's savings to a maximum of $1,000
will be issued to the employee(s) making the suggestion.
7.The hnancial award is taxable. Awards will be issued to all original employees making
the suggestion regardless of their current employment status.
8. The Department Head will communicate all awards to all Department staff
congratulating employees for their approved suggestions to encourage positive peer
support.
9. Approved suggestions are to be brought forward by each Department Head to staff
meetings to allow other Department Heads the opportunity to consider whether the
suggestions may be applicable to their areas.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 269 of 405
PROCEDURE - SUBMISSION. REVIEW AND EVALUATION OF A SUGGESTION
L The employee completes the CIA Suggestion Submission form and submits the form
with the required documentation to their Department Head.
2.The Department Head signs the form and makes comments on the suggestions/request
further information if required.
3. The Department Head acknowledges the completed submission and makes necessary
evaluation.
If it is a departmental or "outside" suggestion follow steps 4 to 7.
If it is a suggestion that is corporate in nature, follow steps 8 to 10.
Departmental and "Outside" Suggestions
4. On receipt of a departmental or "outside" suggestion from an employee, the
Department Head acknowledges receipt of the suggestion to the employee in writing.
5. The suggestion is reviewed/evaluated by the Department Head.
6. The Department Head sends the suggestion and a recommendation to the
Administrator for a final review and decision.
7. The Administrator advises the Department Head of the final decision in writing and
copies the employee.
Corporate Suggestions
8. A Corporate suggestion is submitted to the Administrator (or forwarded to the
Administrator by the Department Head). The Administrator acknowledges receipt of the
suggestion to the employee in writing.
9. The suggestion is reviewed/evaluated by the Administrator. A meeting with
Department Heads may be scheduled at the Administrators discretion, for their review
and input.
10. The Administrator advises of the final decision in writing to the employee and
advises Department Heads.
Staff Report H2010-06 regarding Employee Service Excellence
Program.
Page 270 of 405
q
MUNICIPALITYOF BAYHAM
MEMORANDUM
DATE:JULY7,20I0 hlo pgnn/Ft(I,IUíE
TO: Council FROM: Lynda Millard, Clerk
RE: Lighthouse Repainting IYUMBER: C2010-06
Recently the Museums Bayham Committee requested staffto obtain prices for the repainting of
the Port Burwell Lighthouse. Ads were placed in the Aylmer Express, the Tillsonburg News and
circulated to contractors including those with liquid vinyl application experience.
Two quotes were received as follows, taxes included:
Nu Decor Inc 540,337.96 (traditional repairs and painting)
This company offers a one year application warranty, products used are warranted
through the manufacturer.
Excalibur Windows, Doors & Siding $41,301.50 (liquid siding all weather protective
coating system)
Liquid Siding offers a25 year non-prorated limited warranty against chipping, flaking or
peeling.
Related websites of interest are: www.vintageliquidvinyl. ca
tttÞ yf***.iiq.tidri¿ing..
"ottt/
In2002$l0,l50wasspentonrepaintingthelighthousewithanadditional$2,300in2008. The
2010 budget allocated $15,000 for repainting.
Strategic Plan Goals include:
Goal # I Practice responsible financial management
Respectfully submitted
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 271 of 405
Excalibur Windows, Doors & Siding.
Locally owned, Province Wide.
Option 2
June 3oth/2010
Please find enclosed all warranty and information Re: Liquid Siding.
Excalibur will replace rotten wood siding, door and window trims, replace exterior stair handrail at grade
level and replace siding where any boards are missing.
We understand the heritage this light house represents and will restore to original look.
Excalibur will:
*lnspect all surfaces where coating is to be applied.
*Remove all exterior fixtures to facilitate proper and full application of coating,
*Protect landscaping and areas not to be covered.
*Trench around walls for maximum coverage if you decide to get the lower part of the light house
sprayed with Liquid Siding.
* Pressure wash and apply Liquid Siding Spray-N-shine (Trade Name) cleaning solution to clean the
exterior surface.
*Replace or repair all rotted or damaged wood with Easy Patch; re-nail loose boards.
*Scrape and feather sand exterior surfaces as necessary
* Mask and protect areas to be coated
*Protect, seal and caulk all areas that are not to be covered.
*then we will begin our 4-Coat System.
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 272 of 405
Step 1.
Apply Liquid Siding Surface Conditioner.
This is a conditioner and penetrating sealer that act as a bonding agent for the rest of the system once
the coat is cured.
Step 2.
Liquid Siding Prime -Guard.
Used for sealing and stain blocking the exterior of your building.
Step3.
Apply Liquid Siding Thermal coat.
This is the key element in the liquid siding system. This is a thermal barrier to keep out the harsh
elements. No other company incorporates a thermal barrier and that is the difference of a true All-
Whether Protective Coating for your building.
Step 4
Liquid Siding Top Coat.
This was developed to encapsulate the entire system by adding flexibility to the coating and prevent
surface cracking from being visible, while giving it the ability to tint with nearly any color of your choice.
Estimated time of work performed.
14 days from start to finish weather permitting.
Total sum ofcontract:
536,550.00
Total HST :5 4,75L5O
Total including HST: 541,301.50
A deposit of S 15,000.00 required upon award of the contract and balance due upon completion.
Gerry Lafontaine
Excalibur Windows, Doors & Siding.
Office Phone: 888-587-3001 Cellular: 705-626-7909
www.liquidsidine.com www.excaliburwindows.ca
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 273 of 405
ABOUT LIQUID SIDING''
WHAT lS LIQUID SlDlNG"?
Liquid Siding' is an alternative to exterior latex paints and vinyl siding that is waterproo( flexible and energy effìcient. lt employs
a th¡n layer of microspheres applied at a rh¡ckness of about .20 mills. Liquid Siding is able to stretch up to 645% and still recover
its original shape. This is important because your building will settle and shift over t¡me, resulting in splits and small cracks.
Because of its flexibilit¡ Liquid Siding ensures that those cracks remain hidden and sealed from the elements.
Liquid Siding of America warrants ¡ts products by real time testint. The oldest applications are at 25+ years and still like new.
Actual life expectancy is longer.
YOUR EXCLUSIVE DEALER
At Liquid Siding of America we believe a quality product only works as well as the company that installs ¡t. We chose your applicator
for its history of quality and expertise in coating applications, so you know you ere guaranteed the value and protection of
. Trained installation professionals . Complete knowledge of required thicknesses to install
. Certifìed Coating Specialists (CCS) . Understanding of the procedures
L|QUtD SIDING TESTING
Liquid Siding has been proven superior by the world's leading test laboretories.
. CalCoast Analytical lntl in Emeryville, CA
' Oak Ridge National Laboratory for the Department of Energy
. Halliburton Energy Services in Houston, TX
. Approved ENERGY STAR Partner
Liquid Siding has been tested for satisfaction and savings.
. Beautiful durability ' UV resistant, won'tyellow
. Flexibility, prevents cracking " Vapor permeable
. Natural appearance ' Resists dirt & mildew
. Bonds completely " WaterProof' helps end rot
. Ends costly repa¡ntint ' Applies to most exteriors
" Enormous color choices . Promotes enerty efficiency
' Endures harsh elements
LtQUtD StDtNG DEALERS NETWORK CONSTSTENTLY RANKED lN THE TOP l0 AMONG TOP s00
U.S. REMODELERS
LIf¡ tr'II\IG¡
AL L-\^/EAI I-.]ER PRO IECTIVT CCÂTINC
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 274 of 405
APPLICATION PROCESS
After making the decision to apply Liquid Siding*, it is time to prepare the exterior of your building. Your Applicator
will follow these steps to ensure the best possible result:
" lnspect all surfaces where coating is to be applied. Remove all exterior fìxtures to facilitate proper and full application of coating. Protect landscaping and areas not to be covered. Trench around walls for maximum coverage
. Pressure wash and apply Liquid Siding Spray-N-Shinencleaning solution to clean the exterior surface
' Replace or repair all rotted or damaged wood with Easy Patch; re-nail loose boards
' Scrape and feather sand exterior surfaces as necessary. Mask and protect areas to be coated. Protect, seal and caulk all areas that are not to be covered. And that's all before we evin begin the application of our 4-Coat System
Your building's exterior walls are your shield against the rigors of heat cold, rain, sun, snow and wind-driven moisture.
Whether your building is constructed of wood, stucco, aluminum, masonite or a different material, your building 's exterior
is its fìrst line of defense against the elements and its upkeep ¡s critical for long-term maintenance. Remembel it is always a
good idea to apply Liquid Siding@ Spray-N-Shineil cleaning solution to clean the existing surface prior to applying the Liquid
Siding System. lt will not only clean the surface, but it also destroys any mold or mildew that may be growing on the existint
building's exterior surface. Liquid Siding uses four protectiye coats to help keep your building impenetrable:
l. Liquid Sid¡nt@ Surface Conditioner* is a conditioner and penetrating sealer that acts as e bondint aSent for the rest of
the system once the coat is cured.
2. Liquid Siding@ Prime-Gard* is used for sealing and stain blocking the exterior of your building. No other sealer or stain
blocker compares to the quality of our Prime-Gard.
3. Liquid Siding@Thermalcoatn is the key element in the Liquid Siding System.A thermal barrier is added to the system to
keep out the harsh elements. No other company incorporates e thermal barrier and that is the difference of a trueAll-Weather
Protective Coating for your building.
4. Liquid Siding@Topcoetil was developed to encapsulate the entire system by adding flexibility to the coatint and prevent surface
cracking from being visible, while giving it the ability to tint with nearly any color of your choice.
Liquid Siding is water-based and non-toxic so application clean up is easy and safe. The Liquid Sidint s),stem can be applied in
any climate as long as the wall is above 38'F because, even during periods of cold and high humidit¡ the wall can be protected
for application and curing. The sun is not necessary in the curing process since the systems cure internally and does not UV cure.
Liquid Siding is unequaled world-wide for it's superior peformance.
LIE DING¡
ALL.WEAI'HER PROTËCTiVT COAT:NG
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 275 of 405
ENERGY EFFICIENCY
ln a typical building, energy is wasted in a number of ways. Of that wasted energy, l7% is lost through frame walls, 20% through
basements, and another l5% is lost through cracks in walls, windows and doors. To top it all off, the hotter your building is on
the outside, the more enerty is used by your air conditioning unit to maintain your preferred temPerature.
Liquid Siding' can increase the energy effìciency in your building, effectively reducing your enerty costs.
Here are three reasons why:
. High reflectivity and emission ratings. Blocks air and water infìltration
' Eliminates moisture buildup (vapor permeability)
The reflectivity ratint for Liquid Siding is approximately 84%, so only 16% of solar heat is absorbed by the coatint. The emission
rat¡ng ¡s approximately 9l% of absorbed heat. This means that of the absorbed solar heat (16%), 9l% of it is "emitted" back into
the atmosphere. What little that is left (1.44%) is transmitted into wall insulation. With less heat tett¡nt through to your wall
insulation, your air conditioning unit works less to keep you cool
Over the nexr lO years the cost of energy is expected to double. The Liquid Siding All-Weather Protective Coating System will help
your building become more enerty effìcient.
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an ENERGY STAR Partner.
LIOL'ItrlSItrl¡NG¡
,qLL.WEATH ER PROTECTIVE COATÍ NG
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 276 of 405
PRODUCT COMPARISON
The best ways to completely understand the true value of Lliquid Siding" is to compare it with what you are likely using
instead: exterior latex paint, vínyl siding or the Competitive Brand. See how our products match uP with the competition:
Exterior L¿tex
LIGIUItrl S¡IDII\IG
ALL.WEATHER PROTICTIVE COAT¡ NG
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 277 of 405
\^/ARRANTY
LtQUtD StDtNG' ALL-WEATHER PROTECTIYE COATING SYSTEM
25 Year Non-Prorated Transferable Limited Warranty
The material making up the Liquid SidingO System is warranted for 25 years against chipping, flaking or peeling. The Liquid Siding
Dealer warrants that at any time up to 25 years after the date of application, the Liquid Siding Dealer will provide labor and materials,
at no cost to the buyer;for any repairs under this warranq/.The Liquid Siding Dealer and buyer agree that all implied warrant¡es
including, without limitations, warrent¡es of habitability, fitness for e particular purpose and merchantability are hereby excluded and
there are not warranties or representations which extend beyond those expressly set forth in this agreemenL
The Liquid Siding Dealer does not warrant against damage resulting from structural settling, structural movement, structural defects,
efflorescence, substrate cracking or external physical causes.The Liquid Siding Dealer does not warranty the use of Liquid Siding
material on mechanical or moving parts.The Liquid Siding Dealer does not warrant against eny other mâterials installed or applied in
conjunction with the Liquid Siding System.
Normal weathering combined with the aging process will cause any colored surface to fade, darken, or acquire a surface accumulation
of dirt or stains. Liquid Siding effectively resists these effects, howeve6 any material exposed to sunlight and the extremes of weather
can discolor and stain. For this reason the Liquid Siding Dealer does not warrant against these uniform changes of color.
This warranty is valid only when the Liquid Siding material is applied by the Liquid Siding Dealers Certifìed Coatings Specialist (CCS)
and the manufacturers approved methods,and only ifthe application surface is prepared as directed by the manufacturer.
This warranty is transferable by the current home-owner to subsequent home-owners, provided however that the Liquid Siding Dealer
receives written notice of the transfer within sixty (60) days of the date of the title transfer. Failure to do so will relieve the Liquid
Siding Dealer of any further obligation under this warranq/.
No other werranties are expressed or implied.The provisions of this warranty are in addit¡on to any stâtutory warranq/ or other riShts
and remedies available under state and federal statutes. Payment in full for the coating application shall constitute the owners and the
Liquid Siding Dealers acceptance of the terms of this warranty.
For warranty claims please contact your local Dealer at l-888-638-3772. lf for any reason your local Dealer is unable to assist you in
your claim please contact warranq/@liquidsiding.com
Job Name (Buyers/Current Home-Owner):
Job Address:
Date of Application:
lssued by:
Date:
Warranty Claim #
LIE trlINIG¡
ALI-WEATHf R PRO] ËCTIVE COAJÍ \IG
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 278 of 405
Table I EquivalentThemal Insulation
City
Reduction in
Infiltrntion
(ACH)
Equivalent Thermal Insulation
RSI
M2IíW
R
ft2hrF/Btu
Chicaso 0.18 0.65 37
Houston 0.12 0.37 2l
Miami 00E o.24 l3
Minneaoolis 0.20 0.77 44
Nashville 0.13 0.42 24
Seattle 0.16 057 12
Nolc: Assumcs dcnsity ofair - I 2 kg/nr, lþrt dprcity of¡¡r- 1000 ,/k8.K,
rFl årcr ofw¡ll - 101.8 h¡ ¡nd coúüctiviry ofw¡ll - I 5 W/m¡K
The reduction in air infrlt¡ation has an effect that is equivalent to adding RSI 0.24 (R I 3) of
insulation to the walls of the model building in Miami. The equivalent thermal insulation is even
higher in colder climates In Minneapolis, the reductions in air infiltration re equivalent to
adding almost I in. of extruded polystyrene foam (RSI 0 77 or R 4 4) to the walls of the building
Nùr lr)n RÊPrìot)trc'ft(lN of{ GtìNl-.:RAi. t)tsl'RtBt frrON tf ils t)(x.u\,tb:N ils t.On.tilÈì rsË
of, ì-l(.¡iJfi) stDINc DItAt_J:ißS,q¡,iD ACÈN',I S rìNLy
(li CC)PYRICHT 2ijL0 LIQ(ìID SIDINC OF AÌUERICA
LIQUID SIDING@ OF AMERICA
4409 Hoffner Ave. #3L7 , Orlando, FL 32812
A Revolutionary New Patent-Pending
Technology Makes A Big Improvement
To A Well Known Product
For more than 30 years, Liquid Siding's coating
has been protecting homes and buildings
from the elements using tæhnology that was
developed md used by the space program.
Liquid Siding has always been the leader in our
industry and was the very first to develop a long-
tem coating system containing hollow micro-
spheres to impart insulating propefies into the
coating Now Liquid Siding is demonstrating
its leadership role again by employing the very
latest in polymer technology in its coating
system. Liquid Siding's Themalcoat insulating
coating now uses expanded, gas-filled polymer
spheres Polymer spheres have superior insulating
abilities as well as other desirable properties.
Polynrer spheres ae soft md flexible resulting
in a more complimt coating that moves with
the wall structure They also give a smooth
frnish that looks befter and stays cleaner Other
beneficial properties include better resistance to
themal shock, vib¡ation and sound absorption
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Patent Pending Technology
Polymer Spheres Provide
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Mold and Mildew
Liquid Siding's proprietary polymer sphere
technology improves the pemeability of our
coating system so that your home or building will
breathe, allowing water vapor to escape and not
become trapped in the walls (see figure l) At
the same timc, our polymer sphere technology
reduces water absorption of the coating itself
to greatly reduce mold and mildew within the
coating system (see figure 2)
Lower Your Energy Costs
Application of the Liquid Siding System to your building will save
you time, worríes and money - both short term and tong term.
Liquid
Costs
Siding Saves Energy
rn Cqrld Clir'¡lates
Just like rvith air conditioning, energy costs
to heat buildings in cold weather cm be a
major monthly expense The money you
spend to heat your building is lost as the heat
energy escapes by mems of conduction and
convection Liquid Siding can help to prevent
the loss ofthis expensive heat energy by
addressing both of these souces of heat loss
Conduction is the movement of heat through
objects such as the walls ofyour builing Just as
when you heat one end ofa metal spoon, the
heat will travel toward the
other end. So does heat
travel through your walls
The thermal resistance
properties of the Liqilid
Siding System will reduce
this themal transfer by
resisting heat transfcr
to lhe outside air and
reflecting that heat back
into your building
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Nu DÉcaR INE'
80 Broadway (inside Verne's Carpet One)
Tillsonhurg, ON N4G 9P6
Phone: 519-842-8628 Fax: 519'842-4691
MUNICIPALITY OF BAYHAM
Attrr: Li¡rda Millard
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 281 of 405
Ntt PÉctr Fr l¡y-a,
80 Broadway (inside Verne's Carpet One)
Tillsonburg, ON N4e 3P6
Phone: 519-842-8628 Fax: 519-842-4691
SCOPE OF WORK
CLEAN AND PRESSURE WASH ALL AREAS
REMOVE ALL OLD CAULKINC AND SCRAPE AREAS
REPLACE ALL CÁ,ULKTNG WITI{ NEW
REPLACE ALL DEFECTIVE \ilOOD WITH MATCHING PRODUCT
R.EMOVE AND REPLACE ALLWTNDOW AND DOOR TRIM 'I'O M/\'I'UhI tÐ(IS'I]NO
INSTAL PROPER COMMERCIAL GRADE METAL DRTP EDGE WHERE NECESSARY
REMOVE AND RDPLACE TOPH.AND RAILD AT FRONT ENTRANCE
PREP ALL AREAS FOR PAINT AND CAULK
PRIME WITH EPOTILT PRIMER
EI.ASTO WALL COMMERCIAI- CRADE PAINT
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 282 of 405
Nu Decor lnc,
80 Broadway
Tillsonburg, ON N4G 3P6
Phone: (519) 8É,2-8628
ssT rE42471054 Quotation
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BRWULH
Port Burwell Lighthouse
Port Bunreff,
Quotqt¡on No Date Page
002920 07t0st2010 1
Thank-you for usÍng Nu Decor
For all your decomting Needs
s39700.
SubTotal
ECO Fee
HST Tax
Total
$38700,70
s25.16
$1612,10
$40337.96
This ls lVof an Invoice
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 283 of 405
Nu DÉcEF¿ INE'
80 Broedway (inside Verne's Carpet One)
Tillsonburg, ON N4G 3P6
Phone: 51 9-842-8628 Fax: 519-842-4691
MIJNICIPALITY OF BAYHAM
Attn: LindaMillard
Ref: Port Burwell Lighthouse Project
NU DÉCOR Inc. warranties their work for a period of one .full yeat from any defects
pertaining to the application of the product. hoducts used hold there own warranties and will
be dealt with directly *ith each manufactrrrer.
Refe¡ences:
L. Jeff Vanhearen, Allcon Constmction
35 Ridgeview Circle
V/oodstock ON
(519) 602-2222 Ext 213
2. Gus Druncllc, Trigon Constrtrotion Canado
(5ie) s37-9763
Thank-you
Cedric Tomico
Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: A20 / F18
Page 284 of 405
,ì*/
rl oL
MUIVCIPALITYOF BAYHAM
MEMORANDUM
DATE: July 12,2010
TO: Council
FROM: MargaretUnderhill
RE: Volunteer Recognition Night 2010
NUMBER: C2010-05
The Bayham (Straffordville) Community Centre has been tentatively booked for
evening of November 25* for the annual Volunteer Recognition Night. Last year
event was held at the Vienna Community Centre.
the
the
As in years past, nominations will be requested for a2070 Citizenof the Year and two (2)
Community Volunteer Awards and one (1) Youth Volunteer Award. The deadline for
nominations will be FridayNovember 5,2009.
Staff recommends that Council confirm the date of Nove,lnber 25,2010 for the 2010
Volunteer Recognition Night so that notification can begin.
RECOMMENDATION
THAT Staff Memorandum C2010-05 regarding Volunteer Recognition Nigþt 2010 be
received;
AND THAT Council confirms the 2010 Volunteer Recognition Night be held November
25,2009 at 7:00pm at the Bayham Community Centre.
Respectfully yours,
Memorandum C2010-05 regarding Volunteer Recognition Night -
2010.
Page 285 of 405
Page 286 of 405
Quarterly Report for
The Bayham Water Distribution System
for the period ending June 30,2010
Waterworks # 260004748
Section I - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts pedorming the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Safe Drinking Water Act. Licensing means that an individual
meets the education and experience requirements and has successfully
passed the certification exam.
Quarterly Report for the Bayham Water Distribution System and
call ins for period ending June 30, 2010.
Page 287 of 405
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by
Ontario Regulation 170103 and the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Bayham Water Distribution System
Gontact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler, Adam Swance, and Charlie
Johnston
Service Area: Port Burwelland Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin Area
Water System. lncluding the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Quarterly Report for the Bayham Water Distribution System and
call ins for period ending June 30, 2010.
Page 288 of 405
Section 4 - Analytical Test Results:
[llicro biological
Parameters April May June
Quarter
Summary MAC / IMAC
Iotal Coliform
3FU/100mls
\umber of Samoles 15 15 12 42
tlumber of
)etectable Results 0 0 0 0
Vlin / Max Absent
lxceedences 0 0 0 0
lesamole
:ecal Coliform or E-Goli Gount
IFU/I00mls
t'lumber of Samples 15 15 12 42
\umber of
)etectable Results 0 0 0 0
\4in / Max Absent
ixceedences 0 0 0 0
Heterotrophic
Plate Gount /
Backoround
\umber of Sampler t5 15 t2 42
\umber of
)etectable Results 0 0 0 0
Min / Max 500/200 cFU
fxceedences 0 0 0 0
lesample
l-ypical Source of
lontamination
vlicrobial contaminants, such as viruses and bacteria, may come fron
;eptic systems, agricultural livestock operations, wildlife, and wastewatel
reatment olants.
3omments: Samples are collected weekly from the Port BurwellWorks Yard, Port Burwell
/úastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Quarterly Report for the Bayham Water Distribution System and
call ins for period ending June 30, 2010.
Page 289 of 405
Operational
Parameters April May June Quarter
summary MAC/IMAC
Chlorine
Residual
Free
Number of
Samoles 15 15 12 42
Min/Max
0.87- 1.34 0.97 - 1.35 0.98 - 1.52 0.72 - 1.52
0.05 Min.
4.00 Max.
Exceedances 0 0 0 0
Comments
Operational
Parameters April May June Quarter
summarv MAC/IMAC
Ghlorine
Residual
Free ldailv )
Daily chlorine testing is completed at the extremities of Vienna & Pt. Burwell.
Number of
Samoles 60 62 60 182
0 0 0 0
Min/Max. mg/l
Port Burwell 0.68 - 1.20 0.55 - 1.04 0.55 - 0.86 0.55 -1.20
0.05 Min.
4.00 Max.
Min/Max. mg/l
Vienna 0.63 - 1.01 0.33 - 1.09 0.47 4.79 0.33 -1.09
0.05 Min.
4.00 Max.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period.
Quarterly Report for the Bayham Water Distribution System and
call ins for period ending June 30, 2010.
Page 290 of 405
a
Section 7 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is índicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Gompound MAC or IMAC
Trihalomethanes
louañerlv)
31 ug/L Port Burwell
36 uo/L Vienna 100 ug/L
Lead Pb (tested in 2no &
3d ouarter )0.13 - 4.54 uglL 10 ug/L MAC
Quarterly Report for the Bayham Water Distribution System and
call ins for period ending June 30, 2010.
Page 291 of 405
Municipality of Bayham
Daily Process Data Collection
7t12t2010
1
Facility:
Works:
Month:
Bayham Water Distribution
12600047 481 - Bayham Water Distribution
April-10 to June-10
CALL INS FOR 2nd QUARTER 2OIO
Uall ln - 1 nour - LoW pressure complalnt ln me Green Acres I raller HarK ln POn Eunvell.
Performed static pressure test at fire hydrant infront of the trailer park entrance on Pitt St. Static
pressure reading was 65 - 70 psi.
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Quarterly Report for
The Municipality of Bayham Small Municipal Non-Residential
Wells for the period ending June 30, 2010
Straffordvi lle Gommunity Gentre
Bayham Medical Centre
Bayham Municipal Office
Straffordville Library
Straffordville Firehall
Eden & Area Community Gentre
Section I - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 318/08, and
the Ontario Drinking Water Standards are fully complied with. More
information on sampling and analysis, including results are available in this
repoft and from the Municipal Wastewater Treatment Plant.
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending June 30, 2010.
Page 293 of 405
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Analvtical Test Results:
[/licro biological
Parameters April May June
Quarter
Summary MAC / IMAC
Iotal Goliform
:ounts/100mls
\umber of Samoles 12 12 12 36
tlumber of
)etectable Results 0 0 0 0
Min / Max Absent
ixceedences 0 0 0 0
lesample
=ecal Goliform or E-Coli Count
:ounts/100mls
tlumber of Samoles 12 12 12 36
\umber of
)etectable Results 0 0 0 0
Vin / Max Absent
fxceedences 0 0 0 0
Resample Absent
{eterotrophictlate Count &
3ackground
Sount
No longer
required under
rew rezulation
,,lumber of Samples 0 0 0 0
tlumber of
)etectable Results 0 0 0 0
\4in / Max
500 Gounts/ml
200 Counts/mL
fxceedences 0 0 0 0
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending June 30, 2010.
Page 294 of 405
Section 4 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no microbiological
adverse result during this time period.
o All facilities are posted non-potable and bottled water is provided.
Section 6 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - Interim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Gompound MAC or IMAG
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 mo/L MAC
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending June 30, 2010.
Page 295 of 405
Page 296 of 405
Quarterly Report for
The Richmond Community Water System
for the period ending June 30,2010
Waterworks # 260074854
Section 1 - lntroduction:
This report is a quarterly summary of water quality, published in accordance with
Ontario's Drinking Water Protection Regulation. lt includes important information
regarding the source of water, analytical test results, and how these compare to
the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The Richmond Community Water System is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The Richmond Water System is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Safe Drinking Water Act. Licensing means that an individual
meets the education and experience requirements and has successfully
passed the certification exams.
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 297 of 405
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by the
Ont. Regulation 170103 and the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the MunicipalWastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Richmond Community Water System
Municipal Location: Richmond
Contact:
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler, Adam Swance, Charlie
Johnston
Service Area: Community of Richmond servicing 51 residents
Operational Description: Non-Municipal year round residential drinking water
system.
Raw Water Source: Groundwater under the direct influence of surface water
(GUDr)
Disinfection Method: Sodium hypochlorite flow paced with raw water pumping.
Secondary Disinfection Method: Ultra violet light
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 298 of 405
Section 4 - Analytical Test Results: Distribution, Raw, Plant
\licro biological
)arameters March April May lune MAC / IMAC
rree Chlorine
'esidual ranqe 0.51 - 1.20 0.54 - 1.05 0.45 - r.83 0.59 - r.64
fotal Goliform
)FUl100mL
\umber of Samoles t0 8 10 8
\umber of
)etectable Results 0 0 0 0
Min / Max Absent
lxceedences 0 0 0 0
Resample
=ecal Coliform or E-Goli Gount
IFU/100mL
rlumber of Samoles r0 I 10 8
tlumber of
)etectable Results 0 0 0 0
vlin / Max Absent
ixceedences 0 0 0 0
leterotrophic Plate Gount / Backqround
t'lumber of Samoles r0 8 l0 8
\umber of
)etectable Results 0 0 0 0
vlin / Max 500/200 cFU
lxceedences 0 0 0 0
Resample
Iypical Source of
Sontamination
Vicrobial contaminants, such as viruses and bacteria, may come from septi<
;vstems. aoricultural livestock ooerations, and wildlife.
3omments: Samoles are collected weeklv from the east and west distribution blow offs.
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 299 of 405
Operational
Parameters
Raw Water
March April May June MAC/IMAC
Total
Coliforrn/
E.Coli
CFII/I00mL
East well
3012
West well
1281r
East well
54/3
'West well
12115
East well
5712
West well
58/6
East well
No data
overgrowth
of total
coliform
West well
340115
Turbidity
NTU
Number of
Samples /
Value
31
samples
(range)
0.26-2.8
30
samples
(range)
0.15 - 34.5
31
samples
(range)
0.24 - 4.55
30
samples
(range)
0.23 - 12.9
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 300 of 405
Operational
Parameters
Treatment
PIant Water
March April May June MAC/IMAC
Daily Free
Chlorine
Residuals
and
Turbidity
samples
(total)
124 t20 t24 120
Turbidity
NTU
1 NTU
East Turbidity
EastCL2
0.09 - 0.62
0.s8 - 1.33
0.08 - 0.66
0.74 - 1.43
0.08 - 9.88
0.86 -2.t7
0.09 - 1.08
0.92 - 1.88
West Turbidity
West CL2
0.10 - 0.60
0.62 - 1.30
0.09 - 0.83
0.56 - 1.27
0.12 -9.36
1.04 -2.80
0.09 - 1.09
0.78 - 1.88
Total Flows
East
Distribution
West
Distribution
128550 gal
avg. daily:
4147 gal
104220 gal
avg. daily:
3362 gal
123820 gal
avg. daily:
4127 gal
98630 gal
avg. daily:
3288 gal
964700 gal
avg. daily:
3lI2 gal
106650 gal
avg. daily:
3440 gal
88920 gal
avg. daily =
2964 gal
98380 gal
avg. daily =
3279 gal
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampl¡ng that there were two adverse turbidity
results during this time period of which resulted in a permanent dr¡nking water
advisory being issued by the Elgin St.Thomas Health Unit. This advisory will
rema¡n in effect unt¡l a new source water location is secured.
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 301 of 405
Parameter Gompound MAC or IMAC
Trihalomethanes
louarterlv)
East Distribution 12 uglL
West Distribution 13 uq/L 100 ug/L
Lead Pb (tested in 2nd &
3'd quarter )
0.30 - 2.90 ug/L 10 ug/L MAC
Nitrates (quarterly)East Well 9.22 mglL
West Well 9.20 mg/L 10 mg/L
Section 6 - List of all Compounds Detected in Analvsis of Water Samples:
ns:
. MAG - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPG) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Quarterly Report for the Richmond Community Water System for
the period ending June 30, 2010.
Page 302 of 405
Municipality of Bayham
Daily Process Data Collection
Facility: Richmond Community Water lnc.
Works: 12600748541 - Richmond Community Water
Month: March-1O to June-10
OPERATION EVENTS AND CALL INS FOR 2nd QUARTER 2010
Date Category Details
312012010 Oper. Highlight Call ln - 2 hours - Received alarm for UV unit failure on the west side. Feed west side from east .
side. Reset and checked bulbs on UV unit. Did not reset. Ran both sides off of east side. Flushed
west side blow-off and took sample and chlorine residual. UV unit operational the next day.
Call in - 0.5 hour - Received alarm for UV unit failure on the east side. Upon arrival unit had rest itself.
Flushed east side blow-off and took sample and chlorine residual.
Regular Time - 2 Hours total - Received alarm for UV unit failure on the west side. Upon arrival,
the UV unit had rest itself. Flushed west side blow-off and took sample and chlorine residual.
Call ln - 6.5 hours - Received call of no water on the east distribution. Upon arrival, low level in the
tanks (approx. 3 feet high). The demand was greater than the supply. Slowly refilled tanks.
Flushed distribution at blow-offs. Took and chlorine residuals.
Call ln - 4 hours - Received alarm for UV unit on the east side indicating bulbs need to be changed.
Replaced the bulbs on the east side.
Rain Event Power Failure/Outage
7t12t2010
1
411112010 Oper. Highlight
4121 12010 Oper. Highlight
5l I 412010 Oper. Highlight
5l29l2O1O Oper. Highlight
61612010 Oper. Highlight
61 1912010 Oper. Highlight
Operational
Note: Regular Time = I AM to 4:30 PM
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Page 304 of 405
Port Bunrell Wastewater Treatment Plant
Municipality of Bayham
Annual Gompliance Summary
Year: 2010
Works # i llooo'1319
Population Served: 2460
Oesign Avg Flow (m3): 10GO
PHOSPHORUS
Avg. Raw Avg. Eff.
Phos. Phos.
Avg. Load
Phos.
NITROGEN SERIES EFFLUIN I
E. Coli DO PH
Geo. Mean
.ñtrlnôml ñdrl
SEPTAGts
RECEIVING
VOLUMES
m'
2009 Total Avg. Day Max Day
Flow Flow Flow
Avg. Raw Avg. Raw Avg. Eff. Avg. Load
CBOD CBOD CBOD CBOD
Avg. Raw Avg. Eff. Avg. Loadss ss ss
Avg. Eff. Avg. Load Avg. Eff. Avg. Eff'
NH! + NH1 NH3 + NH1 N4lglg Nitr¡te
Month m3 m3 m3 rmñrll lmôrlì lkdrdevl lmorll lkdrdevì lmo/Ll {mqlLl
January IJ46 59ð 1 9ö4 0 200.0 1't9.62 5.00 2 99 2725 7.90 472 6 54 0 ô0 0.36 019 011 1635 012 45.69 526 98
February
Merch
13524 483 0 602 0
19154 660 5 897 0
20705 7140 1438 0
21307 7347 1040 0
2483 119.93 450 2't7
t540 16777 580 383
381.8 6 50 3'14
2948 880 581
7 55 0.50 024
535 038 025
0.54 0 26 '17.73 0.13
r 98 131 1't 87 0 ',15
1.63 1.16 to.gr o28
0.47 0 35 10 56 017
359 538 748
Apr¡l
Mav
176 8 12624 3.00 2',t4
170 0 124.90 2.20 't 62
1898 580 4't4
19',t2 390 287
2463 330 213
574 0.26 019
508 030 022
51 88 5.34 7 83
139 537 759
June
- l"lv
18708 645 1 1111 0 1898 12244 200 't29 7 08 028 0.18 0.67 043 958 00ô 140.34 523 7 53 12 73
August
September
October
November
llê.êñhêr
AVERAGE lü4ct,J ùJ9.2 tUUı./20ô.5 130.15 3.75 2.34 262,73 6.03 3.ð0 622 039 o24 0 9'l 0.60 12.83 0.15 40.49 5.31 7.6ô 72,r3
72.73MAXIMUM21307-0 731.7 1438_0 254.0 167.77 5.80 3.83 381.80 E.60 5.81 7 55 0_60 0.36 198 I 31 17.73
CRITERIA Dec 1 - Apr 15 1060 0 15 't5.90 15 15.90 < 1.0 1.06 <5 5.30 none
aIB-IF(:TIVFS ñôn-frêêz¡nd l116lìaì lo l0 60 l0 lo 60 < 0.75 0.E0 <l 106 150.00 >5
OBJECTIVES freêz¡no 1060.0 < l0 10.60 ,t0 1 0.60 < 0.75 0.80 < 3 3.18 150.00 >5
Reesons for lailurs / Other Problems:Remêd¡al Actions:
Effluent discharge to the B¡g Otter Creek
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Page 306 of 405
Municipality of Bayham
Daily Process Data Collectíon
Facility: Port Bunryell Wastewater Tr sWorks: [1 10001319] - Port Burwell Wastewater Treatment plant
Month: April-1O to June-10
CALL INS FOR 2nd QUARTER 2010Date Category Details
7t12t2010
1
417 12010 Oper. Highlight
4l8l2O1O Oper. Highlight
412012010 Oper. Highlight
517 l2O1O Oper. Highlight
51 1212010 Oper. Highlight
511412010 Oper Highlight
51 181201 0 Oper. Highlight
6121201 0 Oper. Highlight
61612010 Oper. Highlight
6127 l2O1O Oper. Highlight
Call ln - 2.5 hours - Pump #2 at Pump Station #3 continually faulting and resetting itself multiple times
sending multiple alarms. Disabled pump remotely.
Call ln - t hr - Low levelalarm at Station #8. Reset and
Operational High Flows (Weather)Power Failure/Outage
valve.
Call ln - 2 hours - Air valve for SBR #1 failed to
Air valve for SBR #1
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Page 308 of 405
Arsen c
Sludge
Conæntrât¡on
l-----------¡ãıı'l msrl
Maxlmum MetalConæntration
in mgikg
mg metal per kg solids
Sample Results
Total Suspended Solids 24300
Total Ammom¡a NH5 + ¡¡. 67.2
Sample Date:
mg/L
mg/L
mg/L
mg/L
mg/L
mg/L
mS/L
03
0.3
03
120
890
170,000
N¡tr¡te as N
Nitrate as N
Nitr¡te + N¡trate as N
Potassium
Phosphorus
E.Coli (cfu/'l00mL)MaximumAllowableConcentration 3,000,000
Arsenic Cedm¡um Cobatt Chrom¡um Copper l'4glggry Molybdenum N¡ckel Lead Selen¡um Zinc
[--=îd.g¡- l-===Ëd msí- T-Æäı-él ms/L l-:a=sïd 'st l-i-4ï4 'sru l-j:äı-rl 'gr- Ë'n,r fË's,. l-------ı-.sl mst l------oã] mgrl f-----Jsl msí-
Cadmium Cobalt
l-ìZ-3s-l 'n*s E: 's,*s æ 'e,*e f:::E 's,*s |::::::@ 's,ke f: 's,*s æ'ø*n El 'e,ks æ 'n'*n |: 'n^n l::::::@ 'n'*n
f- irol rstks [] msfts f------ãdl
chrom¡um coppef Mefcury Molybdenum N¡ckel Leeq selen¡um ziîc
'ør,g -:äd 'grkg l----gr7ıd 'g/kg l-r-==ïl 'gßg
-=:;l
's,*s Ë mg/rg l-----11ool msn(s l----3 me/ks l----7tı-ól 6sas
Aoril22,2010
Farm Operator I Underh¡ll Farms
Site # : 5-0513-41 Site #2 Total Usable Acres = 48
Total Amount Applied : 643 5 cubic metres
Application Method : Top spread with auto floatation unit
Date of Application : Apr¡l 28-29,2010
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Page 310 of 405
/b
{
2OO9 COMPLIANCE REPORT
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 311 of 405
APPENDIX A: 2009 Flow Summary
APPENDIX B: 2009 Chemical Consumption
APPENDIX C: 2009 Water Quality Summary
APPENDIX D: 2009 Annual Report
APPENDIX E: Ministry of the Environment lnspection Summary (2008-2009)
APPENDIX F: Ministry of the Environment lnspection Summary (2009-2010)
2009 Gompliance Report Elgin Area Primary Water Supply System Page 2
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 312 of 405
PROFILE
WHO WE ARE
The Elgin Area Primary Water Supply System Joint Board of Management owns and
governs the drinking water system. The Joint Board of Management is made up of
representatives from each of the seven member municipalities that are currently
supplied with water from the Elgin Area Primary Water Supply System (EAPWSS). One
of these member municipalities, the City of London, acts as the Administering
Municipality. Accordingly, the City of London provides all associated administrative and
management services on behalf of the Joint Board. The Joint Board currently utilizes
the services of an independent contracted Operating Authority. The water system is
operated and maintained by American Water Canada Corp. (AW Canada) under
contract to the Joint Board of Management.
Owner:
AmETCAN ER
CANADA
Elgin Area
Primary Watø Supply Sylem
Joint Board of Management
2009 Gompliance Report Elgin Area Primary Water Supply System Page 3
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 313 of 405
WHAT WE DO
Water Treatment & Supply
The Elgin Area Primary Water Supply System is responsible for the treatment and
transmission of drinking water to seven (7) municipalities in southwestern Ontario. The
population served by this system is approximately 112,000. Water is provided bulk
wholesale to the municipalities who then distribute it to their customers.
The Elgin Area Water Treatment Plant (WfP) employs pre-chlorination, screening,
powder activated carbon addition (seasonally on an as-required basis), coagulation,
flocculation, sedimentation, dual-media filtration, post-chlorination, and fluoridation to
treat raw water obtained from Lake Erie. After the water is treated it is pumped from the
WTP to various communities or to a terminal storage reservoir. The drinking water
system is monitored at various locations throughout the system via a Supervisory
Controland Data Acquisition (SCADA) system.
Figure 1: Low Lift Pumping Sfaflon located on Lake Erie
2009 Gompliance Report Elgin Area Primary Water Supply System Page 4
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 314 of 405
WHAT'S IMPORTANT
Values of the Water System
The values of the Elgin Area Primary Water Supply System are the inherent beliefs or
moral standards that generally reflect what the Elgin Area Primary Water Supply System
Joint Board of Management stands for and believes in:
. Sustainable - be financially, environmentally, socially, and physically
sustainable;
. lnclusive - provide access to bulk drinking water for current and prospective
members, in accordance with Board policy;
. Fair and equitable - balance the interests of individual members with the best
interests of all members, as well as the needs of existing members with the
needs of new members;
. Vigilant - ensure an adequate supply of safe and reasonably priced drinking
water is available to members;
. lnnovative - be receptive to and supportive of new ideas and opportunities for
improvement;
. Cooperative - be supportive to the needs of the Elgin Area Primary Water
Supply System;
. Open and transparent - conduct business in a manner that enables member
municipalities and the public to review and provide input into major decisions as
appropriate;
. Public Ownership - retain ownership of the water system in public hands.
2009 Gompliance Report Elgin Area Primary Water Supply System Page 5
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 315 of 405
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM: AT A GLANCE
EAPWSS Pipèl¡ne
Storage Roservo¡r
LAKE HURON
1 'NoiTo$crlc !
I IAKE ERIE
Figure 2: Elgin Area Primary Water Supply Sysfem Major lnfrastructure Locations
T
2009 Gompliance Report Elgin Area Primary Water Supply System Page 6
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 316 of 405
THE WATER TREATMENT PROCESS
Walar lntakas
Untreeted water flffi into
inlake crib3 Jd úìrough intake
pilE as far æ 2 knì oñshtre.
Th3 intake cribs are equ¡pped
with a dìlodne solúion, difiuæd
fq Zeòra Mussl cmùol-
Srdim.ntÂi¡on
ln $e stding taks, tle sPeed of tìe
flæirìg water is slowed dom s that úe
susperded particþs øn
sstü€ dJt by grflity and
colled m ùìe tilk
bottm Th€ dem
wats m lhe ilrfaæ
tñm sçills over the
bp of tÌË taflk,
Frcute to tÌÞ filtæ
?
Coagulatlon-F¡occuladon
Thellooiein ba'¡lçrúy
il
Flltfat¡on
r Fifbation is he final step in mving Úle p3rt@hte
rotter Layeß ol gravel, sd,
ard ilhÉcite filttr dt the E
(Ë cæg¡ðr eib);ødÈ sda
(trP¡lâ4.M);ùdiqiæ
(ttródnfedtr)
fâst-stiring flash
mixer wh¡cfi Ée
wry firp particles
(such as slt), üìat
wld not rear¡ly
selde qJt ol úE mt€r.
to clunìp togelher rnto
lârga particl6 elled fltr
Cl.ar Wcll
\ ¡rtlì he beâùnflt proffi cmdete, the
prrfiêd water coll€cts in a dær well belw
th3 ñltss end ¡s slored beftre b€rng ,-
dischtrg€d ¡nto
hedisffiutiffi
system
DlstribuÙon
High lifr purps d¡süibde the
hæted wettr hrdrgh beHr¡s¡m
mins to reæßdß, PumFing
stetiom, and cmsmeæ lhrugh-
out he syslffi. water ¡s tËted
ægularly to ereqe high q@lity.
Po3l+hlor¡nåtlon
Chlorùre ¡s add€d to tÞ walerlo krll any
rem¡ning diseæ €6ng trgariss
arìd lo sßte¡n a dìlorine Edual in ü€
waler as it rokæ its way thrdgh $e
disrihnion systenì
ßrornrng súsp€nded
particles. ircJuding fine
pieæs of flæ, âþæ, sìll,
and other inpuntiæ
When a filter füðm$ll
Figure 3: Overuiew of the Water
Plant.
II
i ãil#,"-.É[f*r*",¡;r**- ?
Treatment Process at the Elgin Area Water Treatment
2009 Compliance Report Elgin Area Primary Water Supply System Page 7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 317 of 405
HELP CLEAN WATER
Huron-Elgin-London Project Clean Water (HELP Clean Water)
is a regional project that will serve the needs of more than
500,000 people living and working in this important economic
region of southwestern Ontario. The project will be
implemented in phases over the next 20 years, at an estimated
total cost of approximately $350 million.
ln early 2004 the Lake Huron Primary Water Supply System
Board of Management, Elgin Area Primary Water Supply
System Board of Management and the City of London entered
into a partnership to explore, develop and deliver a strategic,
long-term infrastructure program that would ensure a sustainable high quality water
supply for the region while protecting the natural environment and conserving energy.
HELP Clean Water is a strategic, multi-year infrastructure program designed to benefit
the entire region both environmentally and economically over the next 30-50 years.
By April 8, 2009, both the Government of Canada and the Province of Ontario
announced commitments of $50 million each to the Phase 1 implementation of the HELP
Clean Water lnitiative. The provision of Senior Government Funding to the Phase 1 of
the Clean Water lnitiative was provided through the Building Canada Fund - Major
lnfrastructure program, and will be implemented over the next five years.
Phase 1 projects as approved by the Senior Government funding partners are as
follows:
1. Southeast Reservoir and Pumping Station - City of London: $55.7 Million
(Estimated Project Schedule - February 2009 to May 2011)
2. Elgin Area Water Treatment Plant Residue Management Facility - Elgin Area
Primary Water Supply System: $13.25 Million (Estimated Project Schedule -
June 2009 to September 2012)
3. Lake Huron Water Treatment Plant Residue Management FaciliÇ - Lake Huron
Primary Water Supply System: $10.25 Million (Estimated Project Schedule -
June 2009 to September 2012)
4. Elgin Area Transmission Pipeline Twinning - Elgin Area Primary Water Supply
System: $23.67 Million (Estimated Project Schedule - June 2009 to May 2011)
5. Lake Huron Transmission Pipeline Twinning - Phase I - Lake Huron Primary
Water Supply System: $28.3 Million Estimated Project Schedule - June 2009 to
May 2012)
2009 Gompliance Report Elgin Area Primary Water Supply System Page 8
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 318 of 405
Lake Huron Water Treatment Plant Emergency Backup Generator - Lake Huron
Primary Water Supply System: $7.37 Million (Estimated Project Schedule - June
2009 to February 2011)
W12A Landfill Site Co-Generation Facility City of London: $4.6
Million(Estimated Project Schedule - January 20111o February 2013)
Wnd Generation at the Lake Huron and Elgin Area Water Treatment Plants -
Lake Huron & Elgin Area Primary Water Supply Systems: $9.34 Million -
(Estimated Project Schedule - January 20111o May 2013)
2OO9 CAPITAL PROJECTS . HIGHLIGHTS
SCADA UPGRADES
The Supervisory Control And Data Acquisition (SCADA) system is a control system in
which a computer monitors and controls a process. The water treatment plant and
transmission system are operated and controlled through a SCADA system. The current
SCADA system was designed and installed in the early 1990's and is at the end of its
recommended life cycle. This project involves the development of a new SCADA
standard, detailed design, construction and integration of a SCADA new system.
It is anticipated that once the SCADA equipment replacement and network upgrades are
completed, the system's overall control and reliability will be greatly improved. The new
system will allow the Operating Authority and the Board's administration to more clearly
view, control and coordinate the water system's operation, and allow better data storage
to maintain compliance with regulatory agencies.
Figure 4: Etgin WaterTreatment Plant Control Room/ SCADA Upgrade
6
7.
8.
2009 Gompliance Report Elgin Area Primary Water Supply System Page 9
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 319 of 405
EMERGENCY BACK.UP GENERATOR
The Elgin Area Water Treatment Plant previously had only a small diesel generator
capable of providing power for emergency lighting and computer equipment only. No
operation of the plant treatment or pumping processes was possible during power
outages. After the region wide power outage of August 2002, il was determined that the
need for on-site power generation was necessary to limit any possible loss of service. A
reliable water supply is important, not only for domestic purposes, but for municipal fire
protection during extended power outages.
Construction for this project
began in July 2008.
Construction included the
installation of a new
generator building,
underground fuel tank and
associated piping, installation
of two new generators, and
other mechanical work. This
project was substantially
completed in August 2009.
Figure 5: New Back-up Generator Building at the Elgin Area Water Treatment Plant
Figure 6: New Emergency Back-up Generator at the Elgin Area Water Treatment Plant
2009 Gompliance Report Elgin Area Primary Water Supply System Page l0
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 320 of 405
2OO9 FLOW SUMMARY
As per the water system's current Permit To Take Water (PTTW, the amount of raw
water taken into the Elgin Area Water Treatment Plant cannot exceed 91,0 million
litres/day and the instantaneous peak flow rate cannot exceed 1,053 litres/second.
The water taking in 2009 was approved under PTTW #92-P-0048.
As per the water system's current Certificate of Approval, the rated capacity of the Water
Treatment Plant is 91.0 million litres/day or 1,053 litres/second. The maximum daily
volume of treated water that flows from the treatment plant into the distribution system
shall not exceed this value.
The following table contains a flow summary, with comparison to the system's rated
capacity and permit limits in order to assess the capability of the system to meet existing
and planned uses.
A complete flow summary for the Elgin Area Primary Water Supply System can be found
in Appendix A.
The majority of the volume of treated drinking water from the EAPWSS is used by the
City of London. As shown in Figure 7, London takes approximately 51.5% of the
volume, with the other six municipalities using the remaining 48.5%.
Total Daily
Flow
(Million Litres/
dav)
% of Plant
Rated
Capacity
lnstantaneous
Peak Flow
(Litres/
second)
Permit To Take Water (PTïW) -
permitted amount
91.0 1,053
Water Treatment Plant Rated Capacity 91.0 100o/o 1,053
Raw Water Flow - Averaqe Day 47.1 52o/o 745
Raw Water Flow - Max. Day 74.6 82o/o 1.022
Treated Water Flow - Averaqe Day 44.8 49o/o 657
Treated Water Flow - Max. Day 70.1 77o/o 933
2009 Compliance Report Elgin Area Primary Water Supply System Page ll
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 321 of 405
28.4o/o
r Southwold
r St. Thomas
I Central Elgin
tr Malah¡de
I Aylmer
I Bayham
I London
51.5o/o
Figure 7: 2009 Treated Water Volume per Municipality
A variety of water treatment chemicals are used at the Elgin Area Water Treatment Plant
to ensure safe, clean drinking water. The following table outlines the chemicals most
frequently used for the Elgin Area Primary Water Supply System.
A complete chemical usage summary can be found in Appendix B.
Chemical:Used for:
Aluminum sulphate Coaqulation
Polvmer Coaoulant and filter aid
Powdered activated carbon Taste and odour control (seasonally)
Chlorine qas Primary disinfection
Sodium hvoochlorite Zebra mussel control at the intake crib
Fluoride Prevention of dental cavities
2009 Gompliance Report Elgin Area Primary Water Supply System Page 12
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 322 of 405
2OO9 WATER QUALITY SUMMARY
Water Quality Sampling and Monitoring
The Elgin Area Primary Water Supply System (EAPWSS) consistently provides treated
drinking water with water quality above the standards required by provincial regulation.
Where desirable, the EAPWSS standards are more stringent than what is required by
regulation. For example, the target at the Elgin Area Water Treatment Plant for treated
water turbidity (a measure of the cloudiness of water) is 10 times more stringent than the
provincial standard. The EAPWSS is practicing continual improvement to ensure that
high drinking water standards are maintained and enhanced where possible.
All water quality sampling at the Elgin Area Primary Water Supply System (EAPWSS) is
performed in accordance with the Safe Drinking Water Act and its associated
regulations. All samples are collected by licensed operating authority personnel and are
submitted to CALA/SCC accredited laboratories for both bacterial and chemical analysis.
ln 2009, a total of 523 microbiological samples were collected from raw, treated and
distribution system water. There was one adverse microbiologicaltest result, in which a
filtered water sample contained 4 coliforms/1OO mL. The corrective action was to
increase the chlorine dosage and resample. The were no coliforms detected in the
resample and no further action was required.
Annual samples are collected and tested for inorganics (metals) and organics which
include herbicides, pesticides and volatile organic parameters. Quarterly sampling is
also conducted for trihalomethanes (a disinfection by-product), nitrates and nitrite.
There were no adverse tests results in 2009.
ln addition, the water treatment plant operator samples the raw, in-process and treated
water six times per day and carries out a battery of physical and chemical tests for
operational control.
A complete water quality summary can be found in Appendix C. This data is collected
from the Supervisory Control And Data Acquisition (SCADA) system which is used for
continuous monitoring and process control.
As required by regulation, the EAPWSS also prepares an Annual Report which includes
a summary of water quality test results and a maintenance report. The 2009 Annual
Report can be found in Appendix D.
Research & Partnerships
The Elgin Area Primary Water Supply System acknowledges the importance of scientific
research on water quality and the effects on human health. The EAPWSS has
partnered with the Natural Sciences and Engineering Research Council (NSERC) Chair
in Drinking Water Research at the University of Waterloo and University of Toronto to
pursue research opportunities, and is a member of the Water Research Foundation
(WRF). ln addition, the EAPWSS continues to evaluate and conduct specific research
on the efficacy of the existing treatment processes, optimizing and improving treatment
systems, and evaluating the potential and need of more advanced treatment
alternatives. The EAPWSS also participates in the Ministry of the Environment's
Drinking Water Surveillance Program (DWSP) and intake monitoring studies.
2009 Gompliance Report Elgin Area Primary Water Supply System Page l3
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 323 of 405
Annual Inspection
The Ontario Ministry of the Environment (MOE) conducts an inspection of the Elgin Area
Primary Water Supply System annually. A MOE inspection took place in February 2009.
The fTnal inspection report was issued on April 24,2009. A total of sixteen (16) non-
compliances were identified in the inspection report. The final inspection rating received
for the 2008-2009 reporting year was 81.97o/o. A complete summary of the non-
compliances and corrective action required by the MOE can be found in Appendix E.
The MOE conducted a second inspection in September 2009. The fìnal inspection
report was issued on January 21,2010. The report identified twelve (12) non-
compliance issues. The final inspection rating received for the 2009-2010 reporting year
was 79.71o/o. A complete summary of the non-compliances and corrective action
required by the MOE can be found in Appendix F.
Elgin Area
Primary Water Supply Sydem
Regional Water Supply Division
235 North Centre Road
Suite 200
London, ON N5X4E7
51 9-661 -2500 (ext. 27 14)
www.watersu oplv. london. ca
2009 Gompliance Report Elgin Area Primary Water Supply System Page 14
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 324 of 405
APPENDIX A - 2OO9 FLOW SUMMARY
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 325 of 405
1. RAW WATER INTAKE CU.M/DA
1
2
3
4
5
6
7
E
9
10
11
'12
13
14
l5
l6
17
1E
t9
20
21
22
23
24
25
26
27
28
29
30
3t
48,017
40,923
40,548
50,798
53,436
41,351
52,981
46,259
47,889
38,1 33
16,126
46,019
52,167
40,727
49,126
43,699
44,767
51,483
47,219
42,525
39,876
50,889
53,455
42,925
49,237
49,808
44,69:4
52,657
48,857
47,117
36,237
51,135
51,556
53,045
42,554
52,543
44,685
42p76
42,639
49,832
51,197
48,863
50799
44,376
61,937
47,989
39,626
52,390
43,760
44,329
49,551
47,889
45,771
51 ,113
49217
35,866
45,862
46,936
46,'133
43,006
48,998
42A50
53475
31,625
49,121
44,325
41,123
49,126
53,280
44,867
41 p17
45,147
41,388
43,892
48Ê73
46,168
43,071
36,938
42474
45,179
45,306
44þ19
41,948
48,343
38,930
49,229
42,252
44,556
50,315
44,950
37,n2
46,486
45,010
46,428
45,246
47,ß5
46,219
50,t24
46,463
47,119
37,243
36,598
52,380
46,380
47,%O
39,510
44,785
50,n8
42,æ0
42,611
44,328
47,Æ4
40,588
46,187
47,188
40,055
48,259
47,312
46,n4
45,689
41,845
46,532
49,882
46,559
46,942
31238
40,645
53,525
49,1 80
46,098
40,354
44,527
53,945
43,602
46,335
44,787
37,456
46,636
49,1 83
50,240
45,652
49,314
52,761
52,745
51 ,618
49,839
46,901
36,022
49,997
47,128
38,819
49,178
40,817
51,344
52,014
45,658
49,126
48,372
46,908
48,079
39,247
53,665
40,718
52,632
43,732
59,1 52
50,197
52,060
46,318
47,719
43,031
38,775
57,083
48,274
46,521
46,385
51,067
45,446
49,155
36,808
52,135
46,655
49,098
33,982
48,134
39,556
52,1 38
42,255
50,495
51,459
43,789
46,607
52,467
48,765
47,768
42,820
51,372
51,312
40,780
49,726
42,650
51,594
52,224
46,400
50,717
46,345
39,501
48,986
52,983
37,822
52,010
48,506
40,554
43,162
52,256
50,361
44,363
50,344
44,906
25,057
57,119
45,067
45,987
44,246
53,073
43,889
52,935
47,087
44,880
45,414
46,1 69
46,295
s0,639
50,324
39,899
50,621
44,216
51,394
45,759
46,415
44,372
38,936
55,005
48,009
50, I 51
49,629
49p22
36,832
50,471
50,o77
49,689
36,673
53,027
46,545
37,254
53,584
49,458
45,957
53,1 63
47,626
52133
48,782
51,498
45,431
51,480
35,419
50,230
51,178
51,550
43,739
48,415
35,1 69
49,071
47,985
31,034
44,610
35,854
46,397
31,801
38,085
41,182
35,841
35,455
35,4æ
45,4U
41,894
42,772
46,364
47,601
35,44
36,079
41 ,1 65
31,257
45,312
37,333
36,774
47,476
37,461
43,432
35,343
27,732
33,774
44,843
35,939
48,796
41,499
33,132
57,400
49,643
52,242
43,314
47,655
51,216
52,907
43,420
47,670
56,316
42,861
49,419
51,820
Æ,114
æ,484
47,671
50,581
51,150
9,417
50,909
57,104
51,239
49,963
49,1 54
49,233
53,218
47,552
50,699
52,892
44,802
51,112
48,315
54,282
40p73
49236
53,563
44,667
53,756
59,618
61,905
69,592
65,855
53,334
6'1,649
67,10'l
69,512
66231
64,619
65,632
70,597
74,583
62,740
57,445
62,546
62,951
68,280
68,835
68214
total
lllhimum
Maximum
Àvarma
1,409,945
16,126
53,455
45¿82
1,333,669
35,866
61,937
47 Ê31
1,385,791
31,625
53,475
447îA
1,352,791
36,598
52,380
45.æ3
1,430,307
31,238
53,945
46.139
1,431,616
36,808
59,1 52
47.721
1 ,458,916
33,982
52,983
47.062
1,4Q,744
25,057
57,119
46.476
1,4221æ.
35,1 69
53,584
47.405
1217,082
27,732
47,985
39 261
1,480,099
æ,132
57,400
49.337
1,845,536
40,973
74,583
59.533
17,208,658
16,126
74,583
47.147
Note: (i) Eþin Area Primary Wabr Supply Systern Permit-To-Take-Water 92-P{048 permits the taking of 91MLD.
E
l
g
i
n
A
r
e
a
P
r
i
m
a
r
y
W
a
t
e
r
S
u
p
p
l
y
S
y
s
t
e
m
2
0
0
9
C
o
m
p
l
i
a
n
c
e
R
e
p
o
r
t
.
P
a
g
e
3
2
6
o
f
4
0
5
2. RAW WATER INTAKE - IAKE - INSTANTANEOUS PEAK FLOW f L/S
1
2
3
4
5
6
7
I
9
10
11
12
13
14
15
l6
17
18
19
20
z',|.
22
23
24
25
26
27
28
29
30
31
809
793
674
869
1,@2
789
1,m1
789
790
797
674
797
709
669
800
857
734
677
785
672
684
776
764
788
879
789
800
749
759
784
766
784
n3
767
757
774
671
691
737
758
787
668
782
867
874
872
æ2
897
854
861
861
789
787
797
æ7
427
864
806
806
791
790
674
676
782
674
674
671
796
799
798
793
822
769
804
778
805
800
671
800
805
798
678
814
678
730
767
782
765
795
660
788
776
798
794
785
808
785
883
788
699
675
675
678
810
801
808
795
801
676
974
797
806
677
679
747
862
841
833
804
810
679
750
794
805
796
776
866
772
789
801
676
7U
812
682
806
799
677
790
897
889
896
898
813
677
822
785
766
43'l
805
843
869
798
675
870
884
806
725
804
803
865
81r
880
863
802
766
657
837
777
801
677
675
805
810
677
693
803
677
676
677
806
803
673
677
677
711
676
801
675
722
677
674
803
675
675
676
677
675
676
674
676
673
1,006
676
880
676
680
675
676
723
832
676
794
675
672
676
793
671
672
671
750
752
751
675
766
967
752
674
674
756
808
670
670
672
759
739
736
672
773
674
669
673
779
862
675
670
703
671
679
832
686
736
777
777
671
751
685
828
668
670
668
668
773
667
767
839
420
835
776
668
748
751
423
665
670
560
667
424
667
4?5
6A+
676
42.
412
421
8m
74
664
7æ
663
42
663
8æ
410
663
665
6æ
665
665
836
424
7Æ
42
671
421
666
997
422
863
887
670
663
662
663
664
536
767
748
659
688
778
669
663
662
819
830
850
664
663
667
834
667
661
663
789
849
664
665
765
656
740
750
753
748
663
768
879
881
888
929
998
755
737
878
755
756
888
897
895
894
895
894
864
897
897
896
Minimum
Maximum
Averæe
669
1,A2
782
427
897
785
660
822
756
675
974
742
431
898
7Rn
657
884
77?
673
1,006
714
669
967
726
420
839
705
410
836
66
422
997
714
65ö
998
819
410
1,O2.
745
Note: (i) ElginAreaPrimaryWabrSupplySystanPermit-To-Take-Water92-P{04Spermitsthetd<ingof63,194Umin. Thiscmvertstol(b3Us.
E
l
g
i
n
A
r
e
a
P
r
i
m
a
r
y
W
a
t
e
r
S
u
p
p
l
y
S
y
s
t
e
m
2
0
0
9
C
o
m
p
l
i
a
n
c
e
R
e
p
o
r
t
.
P
a
g
e
3
2
7
o
f
4
0
5
3. TREATE
l.lote: (i) Asperthewatersystem'scurrentCertificateofApproval,theratedcapacityoftheWaterTrcatmentPlantisgl.0millionlitres/day
(ii) ThequantityofflowreportedinthistáleforDecember20,2009wasestimatedæingtheday'saver4eflowate. TheflowratewasobtainedfromSCADA.
D WATER - FLOW (CU.M/DA
1
2
3
4
5
6
7I
9
10
'l'l
't2
13
14
15
16
17
18
19n
zl
2.
n
A
Ë
Âna
æ
æ
31
47,012
37,U7
40,132
48,411
47,æ6
38,315
43,981
49,379
45,æ5
34,874
43,æ9
44,ÆO
48,355
40,43
47,271
40,708
45,743
48,S4
44,754
40,505
38,n7
48,460
48,738
44,752
43,051
43,851
44,754
48,U0
48,138
41 ,3S4
38,æ0
46,880
47,535
48,4M
A',t,76
50,1 70
42,6æ
39,365
41,9U
47,33',1
48,28
46,856
47,872
42,312
57,5Æ
43,938
38,913
49,475
42,66
42,3æ
48,0%
45,4p.
42,0æ
45,383
48,6n
32,2Æ
42,801
44,313
41 .689
40,008
47,'172
38,026
53,722
27,O15
46,627
38,1 98
39,327
44,318
48,778
44,239
35,377
41,133
37,836
39,855
46,453
47,553
37,288
36,754
40,1 30
41,330
41,032
46,199
35,020
46,878
34,865
46,508
45,931
38,094
47,053
41,759
37,011
45,469
41,970
42,538
42,355
4't,469
44,802
43,245
45,017
41,922
36,400
37,145
46,127
46,656
46,248
37,972
42,261
47,636
41,303
42,574
38,688
46,979
40,257
44,389
43,751
39,901
44,214
43,676
47,210
46.798
36,112
46,269
46,918
46,428
42,955
32,972
39,283
46,961
50,474
45,075
36,381
44,',t37
49,944
42,717
42,703
44,928
34,349
44,886
45,749
49,251
45,525
47,945
50,106
50,223
54,281
47,231
46J87
34,600
47,376
43,381
38,827
45,426
39,34E
48,S1
48,¿ß5
44,370
47,æ6
47,499
41,916
47,700
38,709
50,96
39,301
48,389
42,O12
52,515
47,416
48,971
40,725
41,762
44,æ4
37,æ5
51,5-/3
48,411
44,99
42,875
51,049
42,732
48,654
29,æ2
52,#'l
41,8S
48,331
30,07()
45,7û
423æ
46,124
40,9n
48,979
48,4m
40,9'17
45,3%
48,697
47,967
45,7æ
39,607
48,968
48,937
42,331
45,901
43,443
44,357
48,5æ
43,656
48,616
47,6',t0
39,648
46,842
50,5n
38,948
49,542
45,7æ
æ,427
40,986
Æ,232
51,364
42,281
47,279
47,O50
2.,965
54,853
4,976
45,220
41,257
49,393
45j32
47,870
Æ,246
42,305
43,414
42,754
49,796
Æ,362
47,322
41,539
û,521
43,638
48,635
Æ,129
ß,o72
¡15,200
36,950
51,s25
49,008
49,388
46,393
51,591
34,715
48,603
49,615
47,536
40,561
51,930
41,994
37,953
49,508
48,062
43,847
52,393
48,338
48,252
48,652
48,053
46,450
49,571
36,232
46,234
48, I 55
50,543
43,322
44,746
34,435
47,750
45,%8
31,811
43,670
34,210
42137
32163
36,589
38,41
34,742
34,Æ1
31,28
45,æ5
38,106
40,2ß5
40,Æ8
48,045
34,056
33,729
38,&t5
29,U3
45,654
33,576
34,435
47,331
34,',114
43,æ7
28,æ3
28,593
29,S6
43,æ9
32,250
45,657
35,332
29,653
42096
48,702
49,642
40,013
48,956
43,254
52'202
39,463
47,267
52,649
41,608
48,067
48,299
47,970
48,236
48,182
46,192
48,390
51,242
45,585
52,497
48,622
48,1 69
47,636
48,763
48,499
46,805
47,574
4E,626
43168
48,987
47,144
50,694
42,989
44273
45477
46,775
50,128
54,120
57,685
62,864
58158
47,897
5s243
65497
39,869
47,692
63,32r
64,280
66,0'10
70,051
62,669
49,838
60238
58t05
67,132
63252
66,091
total
Minimum
Maimum
Averaqe
't,365,3æ
34,874
49,379
44.U4
1,ä6,763
32,2Æ
57,5Æ
44.8U
1,294,478
27,015
53,722
41.757
1,285,983
36,400
47,636
42.866
1,374,174
32,972
54,281
44.328
1355,582
29,æ2
52,561
45.186
1,394,932
30,oro
50,577
44.9%
1,óVö,þ9ó
2.,965
54,853
2t5.119
1,3&t,E30
34,435
52,393
46.128
1,15ó,9tlj
28,593
48,U5
37.25
1,J94,b4ö
29,653
52,649
46 488
1,bgb, ¡/4/
39,869
70,051
54.734
1b,ó50,'ì /Y
22,965
70,051
44.813
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4. TREATED WATER - INSTANTANEOUS PEAK FLOW IUS
1
2
3
4
5
6
7II
10
11
12
13
14
15
t6
17
l8
19n
zl
z¿a
A
Ë
Ã
2t
B
æ
30
31
617
569
668
574
575
684
636
569
62.
5n
66
583
567
836
573
611
578
571
568
634
610
573
570
637
574
568
627
614
567
579
576
î77
565
570
654
574
570
577
570
571
571
573
572
799
888
857
578
839
804
575
825
5/8
5-/9
s/8
576
588
588
579
579
640
816
578
866
574
585
588
589
590
877
æ7
669
676
672
580
568
5/6
819
577
579
577
573
578
565
582
579
565
572
578
565
660
590
576
587
587
610
587
582
598
854
583
693
607
933
559
614
583
603
579
574
614
584
578
590
581
580
579
586
680
855
581
586
587
585
589
914
832
579
703
840
575
737
591
857
647
582
586
580
587
649
807
864
855
834
881
838
838
579
611
632
578
659
608
585
582
573
609
645
574
579
579
606
887
571
577
605
836
576
573
857
636
824
850
849
826
576
796
800
612
583
872
801
599
573
580
579
576
570
583
581
587
612
581
583
568
602
627
583
581
614
600
594
610
581
581
580
798
677
575
798
596
781
804
590
588
583
788
571
586
863
593
846
790
619
876
822
857
567
574
631
571
608
575
560
786
589
791
598
594
588
589
665
805
805
582
791
842
839
624
577
583
568
828
780
573
582
570
581
610
847
584
580
582
580
602
576
660
597
577
815
831
791
600
824
586
575
587
602
572
625
666
570
673
598
615
609
576
577
572
837
621
618
843
350
655
587
631
634
678
680
617
343
683
626
640
573
662
704
667
687
689
672
570
609
840
827
802
785
598
574
576
587
577
583
557
587
794
586
842
584
576
591
575
594
580
588
571
588
806
557
571
805
577
798
860
845
877
835
882
830
865
584
545
889
869
863
906
885
890
871
830
885
763
894
891
922
ll,l¡nimum
lVlaximum
Avelile
cþ/
836
604
*r5
888
645
*t5
877
æ6
55Y
933
624
þ/þ
914
696
c/
887
682
coö
804
618
5bu
876
673
þbö
847
666
J4ó
843
614
cÐ/
842
648
545
922
785
34J
933
657
(i) As per the water system's current Certificate of Apprcval, the rated capacity of the Water Treatment Plant is 1053 litres/secmd.
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Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 330 of 405
fotal
t¡lhimum
lrlaimum
[vêÊâ
624
'l
32t^
2092
38
85
AR
30,s9
419
2,æ4
l.m0
4 0-79 28
1
2
880
17
37
987
1ô
40at
Iotrl
Mhlmum
Milimum
ÂvêÐe
o¿v
9
30
21
2,114
53
86
71
3V,.5t I
628
2,723I â11
v,vtz 32
1
2
ðc/
æs
æ
ót I
23u
29
Toüll
Mh¡mum
Milimum
c4ö
I
32
,4ıö
JO
ô0
ÀA
4't,â2
838
1,885
l{l
z bóY ¿o
0
2
1
ı2t
l3
æ
^
/4ö
'17
35
toEt
Mhimum
Mü¡mum
1,920
47
72
6'l
$,n5
1,U7
2,5't3
r ¿5q
33
1
2
'l
024
15
3ôI
823
17
32
27
tolat
Mhimum
Maximum
2365
45
105
bö4vt u
1,â7
3,361
55
'l
3
1 ¿Ut
æ
56
,uto
46
,1
Yearly Total
Yearly M¡n¡mum
Yærly Maximum
Verlv Âvêãæ
¡t,1 bz
1
32
lq
zt,Yo4
12
105
AN
496,609
419
3,351
I a40
15,790 Jaa
0
3t
10,3ıO
l3
73n
10190
12
46
t7
Noþ: (i) Chemicd use s{atist¡cs do mt include days wtþn cfiemical was nol required
z - Liquefed Chlorine Gas
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 331 of 405
APPENDIX C - 2OO9 WATER QUALIW SUMMARY
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 332 of 405
000
o02
ool
February
M ¡nimu m
Max¡m um
7.10
7.74
7.48
o.44
0.94
0.66
'1.01
1.44
1.22
0.04
1.87
0.05
7.27
8.52
8.26
100
997.00
77.44
000
255
o77
3.O0
0.70
005
0.02
1.99
0.04
0æ
056
004
002
032
o03
000
003
o 0'l
2AO
826
497
8.07
4.57
4.29
9.00
592.00
32 00
8.'10
13.50
'I0.65
3.00
1.00
o_o4
0.02
0.94
o04
045
148
114
0.04
2.00
o.o7
7.93
8.56
I't7
3.90
823.00
'14.69
12.27
17.00
14.52
003
200
005
0.02
1.99
0.04
002on
003
002
015
o03
0.01
0.08
003
710
7.66
739
016
144
059
o82
200
120
0.02
1.96
0.05
't2.50
19.50
14.26
ot2
0100ß
002
0t5
003
0.01
0.06
0.03
7.06
7.60
o41
114
064
o.74
147
1.24
7æ
860
805
2.00
728.60
22.43
't 3.50
23.00
17.44
0.03
0.50
005
0.03
0.31
0.04
o.t2
0.1ô
0 ft4
002
0.13
0.03
0.01
0.07
0_04
7.11
7.61
004
190
006
8.07
853
432
4.00
1442.O0
49.29
7.60
12.20
9.33
0.03
1.99
0.05
0.90
1.33,l 1Á
Note: (i) pH, tempsature and aluminum residualvalues obtained from in+ouse laboEtorytests
(ii) Turbidiv and free chlorine Esidual vdu6 obtained from SCADA
(iii) Thevaluesreportedforfr¡wwalsturbidivinJanuary,MarchandApril l-5,2009wereobtainedfromarawwaterlurbid¡tyanalfzerlocdedatadiffsentpointthanfìe
analt¡zer used for dl ottEr dates ¡n tìe report period. The Éw water anatfzer typicd used for meæ uring r¿il, mter turb¡dity encomtered technicd problems during
the months of Jarìuary, Marchand part of April, æ09.
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APPENDIX D - 2OO9 ANNUAL REPORT
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 334 of 405
fÞOntafiO Drinkins-water Systems Resutation o. Res. 170/03
Drinking-Water System Number:
Drinking-Water System Name:
Drinking-Water System Owner:
Drinking-Water System Category:
Period being reported:
List all Drinking-Water Systems (if any), which receive all of their drinking water from
your system:
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
21000087r
Elsin Area Primarv Water Suoolv Svstem
Elgin Area Primary Vy'ater Supply System Joint Board of
Manasement c/o the Citv of London
Larse Municioal Residential
January 1,2009 through December 31,2009
Comolete íf vour Cateeoru is Larse Munícipøl
Resìdential or Small Munícìpal Residentiøl
Does your Drinking-Water System serve
more than 10,000 people? Yes [X] No I I
Is your annual report available to the public
at no charge on a web site on the Internet?
Yes [Xl No [ ]
Location where Summary Report required
under O. Reg. 170/03 Schedule 22willbe
available for inspection.
Lake Huron and Elgin Area ïVater Supply Systems
c/o Regional Water Supply Division
29 Kilworth Park Dr., RR 5, Komoka, ON
http ://www.watersupply. london, ca
Elgin Area Water Treatment Plant
43665 Dexter Line, Union, ON
Comolete for all other Catesories.
Number of Designàted Facilities served:
Did you provide a copy of your annual
report to all Designated Facilities you
serve?
Yes[] Noll
Number of Interested Authorities you
report to'
I ve
I
Did you provide a copy ofyour annual
report to all Interested Authorities you
report to for each Designated Facility?
Yes[ ] No[]
that receive their drinki water d lïom the ItAPWSS:
Drinking Water System Name Drinking Water System
Number
Citv of London Distribution System 2600049t7
St. Thomas Secondarv Water Suoolv Svstem 260078897
Avlmer Secondarv Water Suoplv Svstem 260004722
Port Burwell Secondarv Water Suoolv Svstem 260004735
Municipalitv of Central Elsin 260004761
St. Thomas Distribution System 260002187
Page 1 of7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 335 of 405
ÐÞOfftafiO Drinkins-water systems Resutation o. Reg. 170/03
from the EAPWSS:
Did you provide a copy of your annual report to all Drinking-\üater System owners that
are connected to you and to whom you provide all of its drinking water?
Yes [Xl No [ ]
Indicate how you notified system users that your annual report is available, and is free of
charge.
[X] Public access/notice via the web
[X] Public access/notice via Government OfÏice
[ ] Public access/notice via a newspaper
[X] Public access/notice via Public Request
[ | Public access/notice via a Public Library
[X] Public access/notice via other method News Release
Describe your I)rinkins-\Mater System
Were any significant expenses incurred to?
[X] Install required equipment
[X] Repair required equipment
[X] Replace required equipment
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
that receive their drinkins water ndi the
Drinking Water System Name Drinking Water System
Number
Avlmer Distribution System 260002136
Malahide Distribution Svstem 260004774
Duff on/Dunwich Distribution Svstem 220002967
Municipaliw of Bayham 260004748
Southwold Distribution System 210001362
Ontario Police Collese Distribution System 26000216t
St. Thomas Psvchiatric Hospital Distribution Supply 26000s2ss
The Elgin Area Water Treatment Plant (WTP) employs pre-chlorination, screening, powder
activated carbon addition (seasonally on an as-required basis), coagulation, flocculation,
sedimentation, dual-media filtration, UV disinfection (as required), post-chlorination, and
fluoridation to treat raw water obtained from Lake Erie. The WTP has a rated capacity of 9l
Ml/day (MLD). Water is pumped from the plant through a750 mm diameter water main to
various communities en route to a terminal reservoir located northeast of St. Thomas in
Central Elgin. The drinking water system is monitored at various locations throughout the
via a Supervisory Control and Data Acquisition (SCADA) system.
List all water treatment chemicals used over this reporting period
I 2% Sodium Hypochlorite
Acidified Alum
Cationic Polymer
Powder Activated Carbon
Chlorine Gas
Hvdrofluosilicic Acid
Page2 o17
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 336 of 405
ÐÞOntario Drinking-water systems Resuration o. Reg. 170/03
Please nrovide a brief description and a breakdown of monetary expenses incurred
Some asbestos removal
Rebuild of pressure release valves on surge tanks
New ballasts installed on UV unit No. 4
Surface wash pump relocated
Replaced batteries on main control room UPS
Repairs to hydro and lighting arrester
Repaired lifting devices
SCADA upgrades
Installed new fluoride pump
Installed new boilers
Replaced extenders on backup and master computers
Rebuild of high lift pump No. 2
Repairs to security camera
Repaired surge tank compressors
Replaced sample pump for Station 2b
Oil and transformers removed from site
Rebuild Altitude Valve at Fruit Ridge Surge
Replace control switches
Installed new bug screening
Replaced PAC valves
Provide details on the notices submitted in accordance with subsection L8(1) of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.l70l03 and reported to
Action Cells Action Centre
Incident
Date Parameter Result Unit of
Measure Corrective Action Corrective
Action Date
July 15,
2009 Turbidity N/A NTU
Loss of recording of
turbidity from one filter.
Filter taken offline, filter
turbid imeter bulb replaced.
July 15,2009
August
2009
12,Fluoride
Ft > 1.5
mgll, (for
less than 2
minutes)
mglL
Fluoride pumps switched-
offuntil acceptable levels of
fluoride resumed.
August 12,2009
October 15,
2009
Alum
Addition
Failure to
meet
primary
disinfection
criterion
Alum
Repaired chemical feed line
and immediately restored
chemical addition by
changing duty pumps.
Lowered plant flow and
then stopped flow
altogether. Filtered water
sent to waste and filters
backwashed.
October 15,2009
November
1 8. 2009
Total
Coliforms 4
CFU/
l00mL
Resample, increase chlorine
dosage.
November 21,
2009
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
Page 3 of 7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 337 of 405
.òv-
LÈ7OntafiO Drinkins-water systems Resulation o. Res. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
Operational testing done under Schedule 7, I or 9 of Regulation 170/03 during the
period covered by this Annual Report.
reated Water t Effluen
Parameter Number of Continuous
Monitoring Samples
Range of Results
(min #)-(max #)
Turbidirv NTU)438000 0.03 - 2.00
Free Chlorine (me/L)438000 0.45 -2.00
Fluoride (ms.l't \438000 0.19 - l.5l
NOTE: There were afew instances in 2009 when the treatedwater turbidity
exceeded 1.00 NTU. Each of these events coincided with a pump start-up.
Treated water ilres did not exceed more than lìfteen minutes.
Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03,
durins this renortir
Number
of
Samples
Range of E.Coli
Results
(counts/l0O mL)
(min #)-(max #)
Range ofTotal
Coliform
Results
(counts/l0O mL)
(min #)-(max #)
Number
of
Heterotrophic
Plate Count
(HPC)
Semnles
Range of HPC
Results
(counts/l mL)
(min #)-(max #)
Raw 105 (0)-(190)(0) - (13400)105 t<10) - t>2000)
Treated 26r 0-0 0-4 261 t<10) - fl890)
Distribution t57 0-0 0-0 r57 t<l0) - (290)
Filter #1 Effluent
Parameter Number of Continuous
Monitoring Samples
Range of Results
(min #)-(max #)
Turbiditv CNTU)438000 0.02 -2.00
Filter #2 Effluent
Parameter Number of Continuous
Monitoring Samples
Range of Results
(min #)-(max #)
Turbidiw rNTU)438000 0.02 -2.00
Filter #3 Effluent
Parameter Number of Continuous
Monitoring Samples
Range of Results
(min #)-(max #)
Turbiditv NTU)438000 0.02 -2.00
Page 4 of7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 338 of 405
[ÞOntafiO Drinking-water systems Resutation o. Res. 170/03
Filter #4 Effluent
NOTE: Filter ffiuent turbidity spikes did not exceedfifteen minutes on any of
the
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
Number of Continuous
Monitoring Samples
Range of Results
(min #)-(max #)
Turbidiw rNTU)438000 0.02 -2.00
Summa of ntc rameters tested durins this re
Parameter Sample Date Result Value Unit of Measure Exceedance
Antimony January 6,2009
Aueust 1 8. 2009 Not Detected velL NO
Arsenic January 6,2009
Ausust I 8 2009 Not Detected ttùL NO
Barium January 6,2009
August I 8, 2009
20
22 vúr NO
Boron January 6,2009
August I 8, 2009
20
20 velL NO
Cadmium Jantary 6,2009
Ausust 18.2009
Not Detected ttúL NO
Chromium January 6,2009
Ausust 1 8. 2009
Not Detected vúL NO
Lead January 6, 2009
June l - 2009
Not Detected
Not Detected pür NO
Mercury January 6,2009
Ausust I 8- 2009 Not Detected mgll-NO
Selenium January 6,2009
Aueust I 8. 2009
Not Detected mùL NO
Sodium Janmry 6,2009
August I 8, 2009
9
l0 mÙL NO
Uranium January 6,2009
Ausust I 8- 2009
Not Detected
0.1 lelL NO
Nitrite
January 6,2009
April 14,2009
August 1 8, 2009
October 8- 2009
Not Detected
Not Detected
Not Detected
Not Detected
müL NO
Nitrate
January 6,2009
April 14,2009
August I 8, 2009
October 8- 2009
o2
03
0l
02
mC/L NO
Summarv of Orsanic Darameters samDled during this riod
Parameter Sample Date Result Value Unit of
Measure Exceedance
Alachlor Jrune2,2009
Ausust I 8- 2009 Not Detected pe/L NO
Aldicarb Jme2,20O9
Ausust 1 8. 2009 Not Detected pelL NO
Aldrin + Dieldrin January 6,2009
Ausust I 8. 2009 Not Detected tdL NO
Atrazine + N-dealkylated
metobolites
Iune2,2009
August 18,2009
Not Detected $elL NO
Azinphos-methyl January 6,2009
Aueust I 8. 2009
Not Detected vùL NO
Bendiocarb Jtne2,2009
August I 8, 2009
Not Detected vúL NO
Page 5 of 7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 339 of 405
[Þontario Drinkins-water systems Resutation o. Res. 170/03
Drinking \Mater Systems Regulations
(PIBS 4435e01) February 2009
Benzene Jantary 6,2009
Aueust 1 8. 2009
Not Detected $elL NO
Benzo(a)pyrene Júne2,2OO9
Ausust 18.2009
Not Detected vúL NO
Bromoxynil June2,2009
Ausust '18 2009
Not Detected vúL NO
Carbaryl June2,2009
Ausust 1 8- 2009
Not Detected púL NO
Carbofuran June2,2009
Ausust I 8. 2009
Not Detected pdL NO
Carbon Tetrachloride January 6, 2009
Aueust I 8. 2009
Not Detected þúL NO
Chlordane (Total)January 6,2009
Á,,m,c|lR ?OOA
Not Detected pclL NO
Chlorpyrifos Jtne2,2009
Ausust 18.2009
Not Detected ttdL NO
Cyanazine June 2,2009
Ausust I 8. 2009
Not Detected FEIL NO
Diazinon Jane2,2009
Aueust I 8. 2009 Not Detected tt9lL NO
Dicamba June 2,2009
Aueust I 8, 2009 Not Detected ttC/L NO
1,2-Dichlorobenzene January 6,2009
Ausust 1 8- 2009 Not Detected pùL NO
1,4-Dichlorobenzene January 6,2009
Aueust 1 8- 2009
Not Detected þgL NO
Dichlorodiphenyltrichloroethane
lDDn + metâbolites
January 6,2009
August I 8,2009
Not Detected þgL NO
1"2-Dichloroethane January 6, 2009
Ausust 1 8. 2009
Not Detected þclL NO
1,1-Dichloroethylene
(vinylidene chloride)
lanuary 6,2N9
August I 8,2009
Not Detected FC/L NO
Dichloromethane January 6,2009
Ausust I 8. 2009
Not Detected VdL NO
2-4 Dichlorophenol June2,2OO9
Aueust I 8. 2009
Not Detected vüL NO
2,4-Dichlorophenoxy acetic acid
12-¿-Dì
June2,2009
August I 8, 2009
Not Detected FE/L NO
Diclofop-methyl Jüne2,2OO9
Ausust I 8. 2009
Not Detected þúL NO
Dimethoate Jtne2,20O9
Aueust I 8. 2009
Not Detected púL NO
Dinoseb June2,2009
Ausust I 8. 2009
Not Detected ÆlL NO
Diquat January 6, 2009
Ausust I 8- 2009
Not Detected FElL NO
Diuron January 6,2009
Aueust I 8. 2009
Not Detected ttÙL NO
Glyphosate June2,2009
Aueust I 8.2009
Not Detected rgL NO
Heptachlor + Heptachlor Epoxide January 6,2009
Ausust I 8 2009 Not Detected püL NO
Lindane (Iotal)January 6,2O09
Ausust I 8- 2009 Not Detected pclL NO
Malathion June2,2009
Ausust I 8- 2009 Not Detected pelL NO
Methoxychlor January 6,2009
Aueust I 8. 2009
Not Detected pclL NO
Metolachlor June2,20O9
Ausust l8 2009
Not Detected $e/L NO
Metribuzin June2,2009
Ausust I 8- 2009
Not Detected pclL NO
Monochlorobenzene Ianuary 6,2009
Ausust I 8. 2009
Not Detected $c/L NO
Page 6 of7
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 340 of 405
.Fv-
LFOntafiO Drinkins-water systems Resulation o. Res. 170/03
Paraquat January 6,2009
Ausust 1 8. 2009
Not Detected ttúL NO
Parathion Jvne2,2009
Ausust I 8. 2009
Not Detected pe/L NO
Pentachlorophenol June2,2009
August 1 8. 2009
Not Detected ttùL NO
Phorate Jrurte2,2009
Ausust I 8- 2009
Not Detected $elL NO
Picloram June2,2009
Ausust I 8. 2009
Not Detected verL NO
Polychlorinated Biphenyls(PCB)Janvary 6,2009
Aueust 18.2009
Not Detected pelL NO
Prometryne January 6,2009
Aueust I 8. 2009
Not Detected ttúL NO
Simazine June2,2009
Ausust I 8- 2009
Not Detected ttüL NO
THM
January 6,2009
April 14,2009
Iuly 7,2009
October 8,2009
o oo72
0.0075
0 012s
0.0105
mglL NO
Temephos lanuary 6,2009
August I 8. 2009 Not Detected þgL NO
Terbufos Itne2,2009
Aueust I 8. 2009 Not Detected þglL NO
Tetrachloroethylene January 6,2009
Aueust I 8.2009
Not Detected pùL NO
2 þ 14 16-T etr achlo rophenol Jur,e2,2009
August I 8- 2009
Not Detected PEIL NO
Triallate June2,2009
Ausust 1 8- 2009
Not Detected þÙL NO
Trichloroethylene January 6,2009
Ausust I 8. 2009
Not Detected þclL NO
214,6-Trichlorophenol Jvne2,2OrJ9
Ausust 1 8. 2009
Not Detected þEIL NO
2,4r5-Trichlorophenoxy acetic acid
o.4.5-Tl
Ju¡e2,2009
August 1 8, 2009
Not Detected pgL NO
Trifluralin Janvary 6,2009
Aupust 1 8. 2009
Not Detected tlClL NO
Vinyl Chloride Janoary 6,2009
Ausust I I 2009
Not Detected ttÚL NO
NOTE: During 2009, no Inorganic or Organic parameter(s) exceeded half the standard
prescribed in Schedule 2 of Ontario Drinking ll'ater Quality Standards.
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
Page 7 o17
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 341 of 405
w
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 342 of 405
Ministry of the Environment (MOE) lnspection Report - lssued Aptil24,2009
Summary of Non-compliances
NC #1 Permit To Take
Water(PTn^l)
Exceedances of PTTW Provide a summary of daily water
takings recorded compared against
the authorized amount; ensure flow
exceedances are clearly
documented in ooerators loq book.
NC #2 Capacity
Assessment
Exceedances of Certificate of
Approval rated capacity, failure to
record exceedances
Provide a detailed summary
regarding flow exceedances and
train operators on regulatory control
documents.
NC #3 Treatment
Processes
Unable to assess whether primary
disinfection (CT) met at alltimes
1. Provide a detailed engineering
evaluation to determine disinfection
capabilities.
2. Assess past plant operations to
ensure primary disinfection has
been maintained at all times.
NC #4 Treatment
Processes
(Maintenance)
Facility not in fit state of repair
(maintenance issues)
Assess and document the essential
components of the EAPWSS to
address ongoing issues regarding
maintenance and operational
requirements.
NC #5 Operations
Manuals
Operations and maintenance
manuals not up to date
1. Review the contents of the O&M
to ensure it contains relevant,
adequate and up to date
descriptions of processes. Provide
a plan establishing goals and
timelines for completion of updates.
2. Provide confirmation that all staff
have access to current manuals,
olans etc.
NC #6 Operations
Manuals
Operations and maintenance
manuals did not meet
requirements of Certificate of
Aooroval
Provide confirmation that all
operational staff has access to up to
date manuals.
NC #7 Logbooks Operators logbook did not contain
required information
Provide training and ensure all
regulated record keeping is in
olace.
NC #8 Logbooks Logbook did not allow reader to
unambiguously identify who made
an entry
Provide training and ensure all
regulated record keeping is in
olace.
NC #9 Contingency/
Emergency
Plannino
No emergency response
procedure in place for loss of
continuous monitorinq eouioment
Develop a site specific contingency
plan to fulfill the requirements of the
Certificate of Approval.
NC
#10
Water Quality
Monitoring
Operators not examining
continuous monitoring results
within 72 hours
Provide training; develop and
submit a revised monitoring
orotocol.
NC
#11
Water Quality
Monitoring
Continuous monitoring equipment
not performing tests with the
mínimum frequency (during
calibrations and maintenance)
lmplement clear and concise
protocols and provide training
regarding monitoring equipment
and required testinq frequency.
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 343 of 405
mplement clear and concise
protocols and provide training for
notifications regarding adverse
water quality.
Corrective
Actions
Notifications of adverse water
quality were not immediately
provided (1 fluoride exceedance
was not reported immediately,
failure to report 6 fluoride
further action required. This
was addressed in the 2008 Annual
Report.
Annual reports did not include
required information (turbidity
results were combined and not
action required. This
was addressed in the 2008
Compliance Report.
Summary reports did not include
the required information (not all
required treated water flow data
an action plan outlining
steps taken to ensure satisfactory
operation and maintenance;
Conduct a site assessment of
drainage systems, chambers,
access hatches, and ventilation
systems and implement required
upgrades; conduct an evaluation of
why the preventive maintenance
Live raccoon and animalfeces in
reservoir overflow; corrective
actions from previous inspections
(screening and inspections) were
not fully implemented
Flood protection required
valve, meter and air release
chambers along transmission
main; not corrected as required
by Certificate of Approval
1. Evaluate chambers and
document preventive measure to be
put into place; increase site
inspections.
2. Ensure flood protection or
Corrective
Actions
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 344 of 405
APPENDIX F - MINISTRY OF THE ENVIRONMENT
INSPECTION SUMMARY
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 345 of 405
Ministry of the Environment (MOE) lnspection Report - lssued January 21,2010
Summary of Non-compliances
owner/operating authori$ shall
forthwith ensure that the EAPWSS is
operated in accordance to meet the
general obligations of O. Reg. 170103.
Treatment
processes
Records did not indicate that the
treatment equipment was operated
in a manner that achieved the
design capabilities required under
O.Reg. 170103 orthe Certificate of
Approval at all times that water
was being supplied to consumers.
(This relates to two suspect
coagulant failures which took place
in June 2009 and Oct. 2009).
forthwith assess all essential components
of the EAPWSS to address ongoing
issues regarding maintenance,
operational requirements and the
prevention of system contamination.
The owner/operating authority shall
appear to be maintained or in a fit
state of repair.
Items specifically noted were
excessive corrosion of fluoridation
equipment; chemical leaks on the
chlorine feed system, alum and
fluoridation piping; walkway around
the filters contained rust and
debris; lack of additional
washdown of filter walls during
backwashing; not all filters were
inspected annually; some access
hatches do not have an adequate
sanitary seal.
ity and equipment did notNC #2 Treatment
processes
The Operator-in-Charge (OlC) had
not ensured that all equipment
used in the process was
monitored, inspected and
evaluated.
(This relates to a suspect
coagulant failure which took place
in June 2009).
The owner/operating authority shall
forthwith ensure that all compliance and
operations staff are provided with
appropriate training on primary
disinfection and CT requirements at the
EAPWSS. All staff responsible for the
operation of the system shall participate
in the training.
Treatment
processes
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 346 of 405
operators and maintenance personnel
have ready access to operations
manuals that contain plans, drawings and
process descriptions
NC #4 Operations
manuals
The operations and maintenance
manuals did not contain plans,
drawings and process descriptions
sufficient for the safe and efficient
operation of the system.
(Note that this is a repeat finding
from the previous inspection
report. The originaldeadline had
not yet passed at the time of the
most recent inspection.)
manuals
The operations and maintenance
manuals did not meet the
requirements of the Certificate of
Approval.
(Note that this is a repeat finding
from the previous inspection
report. The originaldeadline had
not yet passed at the time of the
most recent inspection.)
Ensure the manuals contain relevant,
adequate and up-to-date descriptions of
processes at the treatment plant.
Provide written confirmation that the
manual has been updated.
The owner/operating authority shall
conduct a review of the monitoring and
alarm systems in place at the EAPWSS
and ensure that all regulated parameters
to ensure primary disinfection are
alarmed and monitored appropriately.
All continuous monitoring
equipment utilized for sampling
and testing were not equipped with
alarms or shut-off mechanisms that
satisfied standards.
Water
quality
monitoring
Primary disinfection chlorine
monitoring was not being
conducted aVnear a location where
the intended CT had just been
achieved.
The owner/operating authority shall
immediately implement the
recommendations of the engineers'
evaluation to ensure primary disinfection
is achieved at all times.
(Two additional chlorine analyzers are
required to be installed).
owner/operating authority shall
forthwith ensure that all compliance and
operations staff are provided with
appropriate training on primary
disinfection and CT requirements at the
EAPWSS. All staff responsible for the
operation of the system shall participate
Reporting
and
corrective
actions
to address adverse conditions.
(This relates to two suspect
coagulant failures which took place
in June 2009 and Oct. 2009).
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 347 of 405
The owner/operating authority
forthwith ensure that all compliance and
operations staff are provided with
appropriate training on primary
disinfection and CT requirements at the
EAPWSS. All staff responsible for the
operation of the system shall participate
in the training.
All required notifications of adverse
water quality incidents were not
immediately provided as per O.
Reg. 170/03.
(A suspect event that occurred on
October 15, 2009 was not reported
until October 21, 2009.)
Reporting
and
corrective
actions
All required notifications of adverse
water quality were not provided as
per O.Reg. 170103.
(A suspect event that occurred in
June, 2009 was not reported to the
MOE or health units.)
The owner/operating authority shall
forthwith ensure that all compliance and
operations staff are provided with
appropriate training on primary
disinfection and CT requirements at the
EAPWSS. All staff responsible for the
operation of the system shall participate
forthwíth ensure that all compliance and
operations staff are provided with
appropriate training on primary
disinfection and CT requirements at the
EAPWSS. All staff responsible for the
operation of the system shall participate
in the training.
The owner/operating authority
resolution was required by
regulation, the notice was not
provided as per O.Reg. 170103.
(A suspect event that occurred in
June, 2009 was not reported to the
MOE or health units, and therefore
subsequent notice of issue
resolution was also not provided.)
ln instances where written notice ofReporting
and
corrective
actions
During the inspection the operating
authority redirected the discharge of
drain water to eliminate potential
contamination. No further action
the roof drainage system
was discharging directly into the
sedimentation tank. This created a
potential unknown health hazard.
Elgin Area Primary Water Supply System 2009 Compliance
Report.
Page 348 of 405
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010- 069
BEING A BY-LAW TO AMEND BY-LAW NO.2010-032, BEING A BY-LAW TO
ESTABLISH F'EES AND CHARGES FOR WATER
AND MISCELLANEOUS RATES FOR RICHMOND WATER SERVICES
PROVIDED BY THE MUNICIPALITY OF BAYHAM
WHEREAS the Municipality of Bayham is the operator of a water system which services the
community of Richmond in the Municipality;
AND \ilHEREAS pursuant to the authority granted by Part )(II of the Municipal Acl, S.O. 2001,
c 25, as amended, the Council of the Municipality of Bayham may pass byJaws for the setting of
fees and charges for services;
AND WIIEREAS Council for the Municipality of Bayham passed By-law No. 2010-032 to
establish fees and charges for Richmond Water Services;
Al[D WHEREAS the Council for the Municipality of Bayham deems it appropriate and
beneficial to amend such rates and charges.
NO\ü THEREFORE THE COUNCIL OF THE MTINICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT By-law No. 2010-032be and same is hereby amended by deleting therefrom
Schedule "B" and replacing such with Schedule "B" affixed hereto and forming part of
this By-law.
2. THAT the rates and charges in Schedule "B" to this By-law shall be in effect
commencing May 1,2010.
3. THAT this By-law shall come into force and take effect upon final passage.
Read A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15th
DAY OF JULY, 2010.
MAYOR CLERK
By-Law 2010-069 A by-law to amend By-Law 2010-032 to
establish fees and charges for water (Richmond Water Services)
Page 349 of 405
Bayham By-law #2010-069
SCHEDULE Ú68'' TO BY.LAW NUMBER 2OIO.O32
Water Service Rates
(Effective May 1,2010)
l. All Users
1.01 The following water service rates are imposed upon owners of each lot that is
connected to the water system:
Water Service Rate per I month Billing Period
Fixed rate $76lunit
1.02 The following water service rates are imposed upon owners of each lot that is fronting
but not connected to the water system:
Water Service Rate per Lot in each 1 month Billing Period
Fixed rate Nil
By-Law 2010-069 A by-law to amend By-Law 2010-032 to
establish fees and charges for water (Richmond Water Services)
Page 350 of 405
THE CORPORATION OF THE
MTTNICIPALITY OX' BAYHAM
BY-LAW NO.2010-070
A BY-LAW TO AUTHORIZE TITE EXECUTION
OF A¡[ AGREEMENT BET\MEEN
THE MTJNICIPALITY OF BAYIIAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
AS REPRESENTED BY THE MIMSTER OF ENERGY AND INÍ'RASTRUCTURE A¡ID
MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS
TO AMEND AN AGREEMENT REGARDING
THE INT'RASTRUCTURE STIMULUS FT]ND
WHEREAS the Municipality of Bayham received funding support under the Infrastructure
Stimulus Fund program for the Carson Line Bridge project;
AND \ilHEREAS the Municipality entered into the required Infrastructure Stimulus Fund
Contribution Agreement, as authonzedby By-law 2009-107;
Af[D WHEREAS the Ministry of Agriculture, Food and Rural Affairs has increased the amount
of advance funding available under the program, subject to completion of an amending
agreement;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Amending Agreement;
THEREFORE THE COTINCIL OF THE CORPORATION OF TTIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Amending Agreement attached hereto as Schedule "4" and forming part of
this by-law between the Municipality of Bayham and Her Majesty the Queen in Right of
Ontario for the provision of funding under the Infrastructure Stimulus Fund.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS lsth DAY
OF JULY 2OIO.
MAYOR CLERK
By-Law 2010-070 A by-law to authorize the execution of an
agreement (Infrastructure Stimulus Fund)
Page 351 of 405
WHEREAS an Agreement, dated 1012612009 the "Agreement"), was executed by the
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM and HER MAJESTY THE
QUEEN IN RIGHT OF ONTARIO, AS REPRESENTED BY THE MINISTER OF
ENERGY AND INFRASTRUCTURE AND THE MINISTER OF AGRICULTURE, FOOD
AND RURAL AFFAIRS (referred to as "Ontario" and as "OMAFRA" in the latter case);
AND WHEREAS section 17.10 of the GeneralTerms and Conditions of the Agreement
provides for written amendments to the Agreement;
NOW THEREFORE, effective immediately, the parties hereby agree to amend the
terms and conditions of the Agreement as follows:
Schedule A - GeneralTerms and Conditions, Section 4.4 (Financial
Assistance Advanced) is amended by striking out"25o/o" in both instances and
substitutin 9 "30o/o" in their place.
All other terms and conditions of the Agreement remain in full force and effect, mutatis
mutandis.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
NAME:
TITLE:
DATE
NAME:
TITLE:
ONTARIO:
DATE
NAME: Martin Bohl DATE
TITLE: Director, Rural Community Development Branch
By-Law 2010-070 A by-law to authorize the execution of an
agreement (Infrastructure Stimulus Fund)
Page 352 of 405
TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
BY-LAW 20L0-071
BEING A BY-LAW TO STOP UP, CLOSE AND COI',IVEY
PART OF THE T]NOPENED ROAD ALLOWANCE
KNOWN AS ELM STREET ACCORDING TO
REGISTERED PLAN 54 OF THE MI]NICIPALITY OF
BAYHAM, FORMERLY VILLAGE OF VIEI\NA, IN THE
couNTY oF ELGTN, DESIGNATED AS PARTS 1 & 2 ON
PLAN 11R-9228.
WIIEREAS Section 1l of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
that a lower tier municþality may pass byJaws respecting Highways, including parking and
traffic onhigþways;
AND WIIEREAS Section 8 of the said Municipal Act provides that a municþalþ has the
capacity, rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WIIEREAS notice of intent to pass this By-law has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, orby counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this ByJaw and who applied to be heard;
AND \ilIIEREAS the Council of the Corporation of the MunicipalityofBayham deems it
expedient to stop up, close and convey that part of the road allowance known as Elm Street
according to Registered Plan 54 in the Municþality of Baþam, formerlyVillage of Vienna,
in the County of Elgin, (Geographic Township of Bayham), designated as Parts I & 2 on Plan
llR-9228, and to convey such parts to the adjoining land owners.
TIIEREFORE THT', COTJNCIL OF THE CORPORATION OF THF' MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLO\MS:
1. THAT upon and after the passing of this ByJaw those portions of the unopened road
allowance described as part of the road allowance known as Elm Sffeet according to
Registered Plan 54 in the Municipality of Bayham, formerly Village of Vienna, in the
County of Elgin, (Geographic Township of Bayham), designated as Parts I & 2 on Plan
llR-9228,be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
known as Elm Street according to Registered Plan 54 in the Municipality of Bayham,
formerly Village of Vienn4 in the County of Elgin, (Geographic Township of Bayham),
designated as Part 1 on Plan llR-9228, shall be conveyed to Bes-Oxford Upholstery Ltd.
for consideration in the amount of $1633.75 plus reimbursement of legal, mapping and
advertising costs.
By-Law 2010-071 A by-law to stop up, close and convey part
of unopened road allowance (Elm Street)
Page 353 of 405
ByJaw 2010-071 Page2
3. THAT part of the said unopened road allowance described as Part of the road allowance
known as Elm Street according to Registered Plan 54 in the Municipality of Bayham,
formerlyVillage of Vienn4 inthe Countyof Elgin, (Geographic Township ofBayham),
designated as Part 2 on Plan 7lR-9228, shall be conveyed to Jaroslav and Vilma Barvinek
for consideration in the amount of $1633.75 plus reimbursement of legal, mapping and
advertising costs.
4. THAT the Mayor and Clerk of The Corporation of the Municþality of Bayham be and they
are hereby authorized and directed to execute zuch deeds or other documents as maybe
necessaryto effect conveyances of those parts of the said road allowances described herein
and which have been stopped up and closed.
5. THAT this by-law shall be registered in the land Registry Office for the Registry Division
of Elgin, (No. 11).
READ A FTRST, SECOND AND THIRD TrME AND FTNALLY PASSED rhis 15th day
ofJul¡ 2010.
MAYOR CLERI(
By-Law 2010-071 A by-law to stop up, close and convey part
of unopened road allowance (Elm Street)
Page 354 of 405
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW 2010-072
BEING A BY-LAW TO FI]RTHER AMEND BY-LAW 2OO5.IO2
IMPOSING RATES AND FEES
\ilHEREAS the Municipal Act S.O. 2001, S.O 2001, c.25, as amended, provides that the
Council of a local Municþality may by byJaw, impose specific rates and fees to be charged
formunicþal services.
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule of rates and fees for municipal services;
AND WIIEREAS the Council of the Corporation of the Municþality of Bayham did by
ByJaws 2008-024,2009-055, 2009-104,2009-124 and 2010-056 amend the schedule of rates
and fees for municþal services;
AND WHEREAS the Council of the Municipality of Bayham now deems it expedient to
further amend By-law 2005-102 in regard to Civil Mariage Solemnization services and
application for a Municipal Election Compliance Audit;
AND WHEREAS Council is desirous that adoption of such amendment be by by-law;
TIIEREFORE THE COT]NCIL OF THE CORPORATION OF THE MT'NICIPALITY
OF BAYIIAM ENACTS AS FOLLO\üS:
1. THAT ByJaw 2005-102, Schedule "A", as amended, be fuither amended to add Civil
Marriage Solemnization Services as follows:
Civil Marriage Ceremony
Ceremony in the Municipality of Bayham
o in Council Chambers during Municipality of Bayham Business Hours
(Wednesdayl:00pm-3:00pm) - $250.00r outside Council Chambers - $250.00
Ceremony outside the Municipality of Bayham
r services outside boundaries of Bayham - $250.00 (plus mileage outside the
boundaries of Bayham will be charged at a rate of $0.45
per kilometre)
A 8100 non-refundable deposit is included ín the above.fees
By-Law 2010-072 A by-law to further amend By-Law 2005-
102 (Imposing rates and fees)
Page 355 of 405
By-law 2010-072, further amending Rates & Fees B/L2005-102
Rehearsal Fee
Renewal of Vows
$7s.00
$7s.00
2. THAT ByJaw 2005-102, Schedule "A", as amended, be further amended to add an
application filing fee for a Municipal Election Compliance Audit as follows:
. a non-refundable application filing fee shall be $25.00 and shall be payable
upon submission of an application for a Municipal Election Compliance Audit.
3. THAT effective upon final passing of By-law 2010-072, the Schedule of Rates and
Fees set out in Schedule "A" attached to By-law 2005-102, as amended, shall remain
in effect until further amended or rescinded.
4. AND TIIAT in all other respects By-law 2005-102 be hereby confirmed.
READ A F'IRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS ÉTH
DAY OF JT]LY 2OIO.
MAYOR CLERK
By-Law 2010-072 A by-law to further amend By-Law 2005-
102 (Imposing rates and fees)
Page 356 of 405
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
BY-LA\ü NO.2010-073
A BY-LA\ü TO AUTIIORIZE THE EXECUTION
OF AN AGREEMENT BET\üEEN
TIIE MT'NICIPALITY OF BAYIIAM
AND
MSO CONSTRUCTION LIMITED
REGARDING THE PROVISION OF SLURRY SEALING ROAD\üAYS
\ilHEREAS MSO Construction Limited and the Municipality of Bayham are desirous of
entering into an agreement for the provision of Slurry Sealing roadways at varying
locations within the Municþality of Bayham;
THEREFORE THE COT'NCIL OF THE CORPORATION OF TIIE
MTJNICIPALITY OF BAYHAM ENACTS AS FOLLO\ilS:
1. TIIAT the Mayor and Clerk be and they are hereby authorized and directed to
execute the Agreement, attached hereto as Schedule"A" and formingpart of this
byJaw, between the Municipality of Bayham and MSO Construction Limited for
the provision of Slurry Sealing roadways at varying locations within the
Municipality of B ayham;
2. AND TIIAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
15th DAY oF JULY 2010.
MAYOR CLERI(
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 357 of 405
INFORMATION TO BIDDERS - KEY DATA SHEET
MUNICIPALITY OF BAYHAM
CONTRACT FOR:
Slurry Seal Application on Streets
Tender For: Municipality of Bayham.
Scope of Work: Slurry Seal Application on Streets
Tuesday, June22,2010 @ 11:00:59 a.m., local time.
Contract Commencement
Date:No Later than Monday, July 19, 2010.
Contract Completion Date:Friday, September 24, 2010.
Bids to be delivered to:
Administrative Building
P.O. Box 160
9344 Plank Road
Straffordville, Onlario, Canada NOJ 1Y0
Tel. No. (519)866-5521
sent bids will NOT be
lmmediately following closing time when practical, Othen¡vise, time will
be announced.
Mr. Gerry LeMay, Public Works Manager,
Telephone: (51 9) 866-5521.
M0E Approvals
Agreement to Bond
100% Performance Bond
A certified cheque or other security acceptable to the
Municipality of Bayham in the amount of 5% of the total
bid amount to be provided with the bid submission.
"Warranty Period" as defined in the Bid Document.Warranty Period
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 358 of 405
THE MUNICIPALITY OF BAYHAM
TENDER FORM
SLURRY SEAL APPL¡CATION ON STREETS
Tenders are invited by the Administrative Building, Straffordville, Ontario, NOJ 1Y0, until 11:00 a.m. (local time),
represented by 11:00:59 (hr:min:sec) local time, as recorded in the Administrative Building (which time will be
deemed to be taken as conclusive of the time), on Friday, June 22,2010 for Slurry Seal Application, on certain streets
in the Municipality of Bayham with list of streets to be supplied by the Manager of Public Works.
lMe, the undersigned MSO Construction Limited
with business premises 175 Bethridge Road, Etobicoke, ontario M9W 1N4
having carefully read and considered the condilions and specifications, and having examined the localily and the extent
of the proposed works for Slurry Seal Application on Streets, do hereby offer to provide the goods and services as
specified and described herein to The Municipality of Bayham for the following:
Unit Price Total Price
Application of approximately 53,420 square meters
of Slurry Seal over double surface treatment at the
discretion of the Public Works Department:$ r::g per sq, m.g 154,918.0O
$ 1,145.9OGoods & Services Tax:
TOTAL PRICE:$ 162,663.90
IMPORTANT: lt is hereby definitely agreed that this work will start no later than Monday, July 19,2010, weather
permitting, or other later date as required by the Manager of Public Works and will be completed by Friday, September
24,2A10. Note: Failure to commence work as specified will result in a penalty of $ 300.00 per calendar day.
THE LOWEST OR ANY TENDER OR ANY PART OF ANY TENDER NOT NECESSAR¡LY ACCEPTED
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 359 of 405
Page 2
TENDER FORM
SLURRY SEAL APPL¡CATION ON STREETS
SIGNED:
TITLE:
Wilfiam Doherty, P.Eng.
General Manager
NAME OF COMpANy: MSo construction Linited
ADDRESS. a75 Bethridge Road, Etobicoke, ontario M9W 1N4
TELEPHONE N0.: 4L6 - '743-3224 FAX N0.: 476 - 743-6664
P,S.I. Vendor's Permit No.:
ACCEPTANCE
ACCEPTED ON BEHALF OF THE MUNICIPALITY OF BAYHAM, THIS
DAY OF ,2010.
MAYOR
Slurry Seal Application (1-13)
CLERK
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 360 of 405
Page 3
CONDITIONS
BIDDER'S RESPONSIBILITIES:
1.The successful bidder shall maintain sufficient Public Liability lnsurance and shall provide to the Municipality
proof of such insurance in the form of a Cedificate of lnsurance issued by an insurance company licensed to
write property casualty insurance in the Province of Ontario and providing as a minimum requirement the
following:
i) $ 2,000,000 primary limits (or primary plus excess liability coverage equaling $ 2,000,000 or greater) for
both General Liability and owned Automobile Liability coverage to include Bodily lnjury, Property
Damage and Products/Completed Operations: Polices to be written on an occurrence basis.
¡i) Certificates must provide for thirty (30) days written notice to the Municipality in the event of
cancellation or in the event of non-renewal of an lnsurance Policy for pertinent coverage.
iii) Certificates to name The Corporation of The Municipality of Bayham and any applicable Boards
and Commissions as additional insured with respect to the work performed.
iv) Cedificates providing Proof of Environmental lmpairment Liability will be required where applicable.
v) Such coverage must be maintained and in effect continuously while the work is in progress, and renewal
certificates must be provided prior to the policy expiry.
The tender submission shall be accompanied by an Agreement to Bond and a cefiified cheque rnade payable to
the Municipality of Bayham or other security acceptable to the Municipality of Bayham, in lhe amount of 5% of
the total bid amount.. Bid deposits of unsuccessful bidders will be returned within ten (10) days after the
contracl has been awarded, The bid deposit of the successful bidder will be retained until the completion of
work to the satisfaction of the Public Works Manager or his designate.
BONDING REQUIREMENTS:
A Performance Bond equal to one hundred percent (100%) of the tendered sum, or 50% in the case of pre-
qualified contract, issued by an approved Guaranty Company on the Bond Form supplied to such company by
the Municipality, or 100% of the amount of tender in cash or acceptable collateral, must be furnished by the
Contractor when the contract is signed.
The successful Bidder is required to protect its employees with Workplace Safety and lnsurance Board coverage
and a valid Ceilificate of Clearance indicating the project involved must be provided prior to commencement of any
work.
a) The Contracfor will file a "Certificate of Clearance" from the WSIB prior to commencing the Contract.
Clearance certificates should be renewed every sixty (60)days during the term ollhe Contract.
1.
3.
4
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 361 of 405
Page 4
CONDITIONS
SPECIAL PROVISIONS:
1. a) The road surface shall be cleaned to the contractors' satisfaction by the Public Works Departmenl of the
Municipality of Bayham at no cost to the contractor.
b) On conclusion of the work, the complete area musl be cleaned to the satisfaction of the Manager of
Public Works or his designate.
2. The bidder, by accepting this tender, must agree to relieve the Municipality of Bayham and its Boards and
Commissions from all claims for damages as may be caused by his/her workmen or himself/herself, or any of
his/her subcontractors to the property, or adjacent properties.
3. ln the event of any discrepancy between the unit price and the ertension, the unit prices shall govern,
4. The successful bidder shall ensure that:
a) The measures and procedures prescribed by the Occupational Health and Safety Act and the
regulations are carried out on this project.
b) Every employee and every worker performing work on this project complies with the Occupational
Health and Safety Act and the regulations.
c) The health and safety of the workers on this project are protected.
GENERAL:
1. All questions respecting this tender call should be directed to Mr, Gerry LeMay, Public Works Manager,
telephone 51 9-866-552'1, e-mail address: glemay@bayham.on.ca
2. TAXES:
Goods and Services Tax is applicable and should be shown in the appropriate specified space for bidding
purposes.
Provincial Sales Tax is not applicable.
3. Telegraphic, telephone or facsimile tenders will not be accepted.
4. Tenders may only be withdrawn prior to the closing date upon providing written requesl.
5. Tenders will be opened and read publicly and bidders may be present or be represented at all openings,
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 362 of 405
Page 5
CONDITIONS
GENERAL:
6. The bidder declares that this tender is made without any connection, knowledge, comparison of figures or
arrangement with any other person or persons making a tender for the same goods and services, and is in all
respects fair and without collusion or fraud.
7. The Municipality of Bayham is not liable for any costs occurred by the bidder in responding to this tender,
8. a) Responses or notalions to a Tender Call which provides a condition of sale or any other attachment
which alters the conditions or specificalions, or makes it subordinate, may be cause for rejection, at lhe
option of the Municipality of Bayham.
b) Points required or intended to be made to reflect changes herein shall be clearly set out in a separate
letter, which shall be appended hereto.
9. Tenders having any erasures or corrections shall be initialed by the bidder in ink. All tenders shall be
typewritten or filled in with pen and ink and bids shall be signed in ink.
10. a) The Municipality of Bayham reserves the right to accept or reject any or all tenders, in whole or in part, to
waive any inegularities, minor variances, and technicalities as determined suitable in the opinion of the
Municipality of Bayham.
b) The successful bidder will be notified subsequent to the acceptance of such tender by the Municipality of
Bayham. Such notification will be dispatched as promptly as possible from the date of closing,
'11. Where the supply of goods are bid on by an out of town supplier, a collect telephone number is to be supplied.
12. No extra charge will be permitted unless written authorization is obtained from the Municipality of Bayham,
13. a) The total price and payment is to be shown and made in Canadian Funds.
b) Upon completion of the work, it shall be the duty of the Contractor to apply in writing to the Manager of
Public Works for a Certificate of Payment. Such application shall be signed by the Contractor and shall
specify the amount of work done, material supplied and the unit price according to the Contract. 0n
receipt of the application for payment and certification as to the correctness of the quantities, the
Manager of Public Works will issue a certificate to the Chief Administrative Officer, requesting the
Treasurer pay the amount within twenty (20) days of the receipt of same,
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 363 of 405
Page 6
CONDITIONS
GENERAL: (Cont'd)
14. The bidder agrees to hold the Municipality of Bayham harmless from any and all liability, loss, expense, action
or suit occasioned by any malfunction of the goods and services provided.
15. The bidder warrants that the goods and services supplied to the Municipality of Bayham conforms in all
respects to the standards set forth by Federal and Provincial agencies and failure to comply with this condition
will be considered a breach of tender.
16. The successful bidder will not, without the written consent of the Municipality of Bayham, make any
assignment or any subcontract for the execution of any goods and services hereby bid on.
17. Should the bidderfind discrepancies in, or omissions from the conditions and specifications or should he/she
be in doubt as lo their meaning, he/she shall notify the Manager of Public Works who may, if necessary, send
written addenda to all bidders.
18. No bidder is relieved from supplying all components necessary to render the goods and seruices fit for the use
specified in the governing documents merely because delailed conditions and specificalions on the various
components are not set out in the documents.
19. The submission of a signed tender document to the Municipality of Bayham shall be deemed to constitute an
"lrrevocable Offe/' which may be accepted, at the option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon acceptance of the terms, responsibilities, and specifications herein set forlh shall be confirmed ahd
binding upon the Municipality of Bayham and the bidder,
20. The failure of either party at any time to require performance by the other party of any provision hereof shall in
no way affect his/her right thereafter to enforce such provision or to seek damages for the breach thereof.
Successful bidders, including those outside the Province of Ontario, agree that the rights of all parties shall be
governed by the laws of Ontario. lt is agreed between the parties that neither party shall be held responsible
for damages caused by delay or failure to perform his/her underlakings hereunder when such delay or failure is
due to fires, strikes, floods, or acts of God or the Queen's enemies, lawful acts of public authorities, or delays
or defaults caused by common caniers, which cannot reasonably be foreseen or provided against.
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 364 of 405
Page 7
CONDITIONS
GENERAL (Cont'd)
21. The submission of a tender shall be deemed proof that the bidder has satisfied himself/herself as to all the
provisions of the tender, all the conditions which may be encountered, what goods and services he/she will be
required to supply or any other matter which may enter into the carrying out of the supply of goods and
services referred lo in the tender, and no claim will be entertained by the Municipality of Bayham based on the
asseftion by the bidder that he/she was uniformed as to any of the requirements of the tender.
22. ln case of default of the bidder, the Municipality of Bayham reserves the right to procure the goods and
services from other sources and any added expenses will be charged to the undersigned bidder.
23. The bidder agrees to indemnify and save harmless the Municipality of Bayham and all Municipal officers,
employees, servants, and agents: officers, employees, servants and agents of its Boards and Commissions
and volunteers, from all claims, costs, actions, suits, damages or expenses which may arise by reason of the
execution of his/her tender or the performance of any of the terms of his/her tender or in any way incídental to
the tender.
24. This indemnification shall also apply in respect of any claims for injuries or damages that may be sustained by
the bidder or any of his/her employees during the performance and fulfillment of this tender. Should the
Municipality of Bayham receive any demand or claim arising out of the performance of this tender, the bidder
shall pay to the Municipality of Bayham such claims. The bidder shall also pay to the Municipality of Bayham
any demand, cost, charge, damages or expenses which may be paid or incurred by the Municipality of Bayham
or any of its servants, officers or agents in settlement of or on account of the payment for any loss, damages or
expenses payable by the Municipality of Bayham or its officers, servants and agents, and any monies payable
by the Bidder under the terms and conditions of this tender may be deducted from monies payable under this
tender which are then remaining in the possession of the Municipality of Bayham on account of this tender, and
to any court of competent jurisdiction as monies paid on behalf of the Bidder.
25. a) Bidders must use the tender form furnished by the Municipality of Bayham. Failure to comply
may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed the envelope provided for the purpose and clearly
marked as lo contents, will be received by the Administrative Building, P.0. Box '160, 9344 Plank Road,
Straffordville,Ontario, NOJ 1Y0 until 11:00 a.m. (local time) represented by 11:00:59 (hr:min:sec)
a.m. local time, as recorded on the time clock located in the Administration Building, (which tíme will be
deemed to be taken as conclusive of the time) on Tuesday, June 22,2010.
b) Tenders must be submitted by the specified time of closing to receive consideration of acceptance.
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 365 of 405
Page 8
SPECIFICATIONS
EMULSIFIED ASPHALT SLURRY SEAL SURFACE
DESCRIPTION: OPS 337 - Type 2
The work covered by this specification consists of furnishing all plant, labour, equipment and materials and performing all
operations, including traffic control, necessary in connection with the application of Slurry Seal surface, complete in strict
accordance with this specification.
The Slurry Seal shall consists of a mixture of emulsified asphalt, mineral aggregate, Porlland Cement mineral filler and
water, properly proportioned, mixed and spread on the surface as specified herein and as directed by the Public Works
Superintendent.
MATERIALS AND APPROVAL
The Contractor shall advise the Public Works Manager of the source of material, the mix proportions and the aggregate
grading which he/she proposes to use, and shall obtain the Public Works Manage/s approval of materials as well as mix
proportions prior to commencing work. Samples shall be taken periodically during the progress of the work lo ensure
conformance with the specifications approved.
All materials incorporated in the work shall meet the following requirements:
a) Asphalt Emulsion
The asphalt emulsion shall be rapid setting type specially designed for Slurry Seal work and as approved by
the Public Works Manager.
b) Aqqregate
The aggregate will consists of clean, sound, durable LIMESTONE screenings which shall be free of clay, loam
and other deleterious material. Portland cement mineral filler shall be considered part of the blended
aggregate. The final aggregate gradation including mineral fillers, if required, shallfall within the following limits
SIEVE SIZE % PASSING
9.5 mm 100
4,75 mm 85 - 100
2.36 mm 65 - 90
1.18 mm 45-70
600 um 30 - 50
300 um 18 - 30
150 um 10-21
75 um 5 -15
c) Water
All water used with the Slurry Seal mixture shall be potable and free from harmful soluble salt.
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 366 of 405
THE GUARANTEE COMPANY OF NORTH AMERICA
4950 Yonge Street, Suite 1400, Madison Centre
Toronto, Ontario M2N 6Kl
Tel 416-223-9580
Fax 416-223-6577
rvPw.gcna.c0m
BID BOND
Bond No.: T58009688-17 Bond Amount: 5o/o OF BID AMOUNT
MSO CONSTRUCTION LIMITED as Principal, hereinafter called the Principal, and THE GUARANTEE
COMPANY OF NORTH AMERTCA a corporation created and existing under the laws of Canada and duly authorized to
transact the business of Suretyship in Canada as Surety, hereinafter called the Surety, are held and firmly bound unto
MUNICIPALITY OF BAYHAM as Obligee, hereinafter called the Obligee, in the amount of--- FIVE PERCENT OF
BID AMOUNT----------0/100 Dollars (5% OF BID AMOUNT) lawful money of Canada, for the payment of which sum
the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally.
WHEREAS, the Principal has submitted a written tender to the Obligee dated the 22nd day of JUNE, 2010, for
SLURRY SEAL APPLICATION ON STREETS
The condition of this obligation is such that if the Principal shall have the bid accepted within the time period prescribed in the
Obligee's bid documents, or, if no time period is specified in the Obligee's bid documents, within Sixty Days (60) days from
the closing date as specified in the Obligee's bid documents, and the Principal enters into a formal contract and gives the
specified security, then this obligation shall be void; otherwise, provided the Obligee takes all reasonable steps to mitigate
the amount of such excess costs, the Principal and the Surety will pay to the Obligee the difference in money between the
amount of the bid of the Principal and the amount for which the Obligee legally contracts with another paÍy to perform the
work if the latter amount be in excess of the former.
The Principal and the Surety shall not be liable for a greater sum than the Bond Amount.
It is a condition of this bond that any suit or action must be commenced within seven (7) months of the date of this Bond.
No right of action shull accrue hereunder to or for the use of any person or corporalion olher than the Obligee
named herein, or lhe heirs, executors, tdminisltolors ot successors olthe Obl¡gee.
IN WITNESS \ryHEREOF, the Principal and the Surety have Signed and Sealed this Bond dated 7th day of JUNE' in the
year 2010.
SIGNED and SEALED
in the presence of
MSO CONSTRUCTION LIMITED
THE G ERICA
:lf
Endorsed by - CCDC 220
(Jan. 2003 -Bid Bond & Surety Consent - Standæd )
CCDC220 -2002 hæ been approved by The Surety Association ofCanada
Serving North America since 1872
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 367 of 405
THE GUARANTEE COMPANY OF NORTTI AMERICA
4950 Yonge Street, Suite 1400, Madison Centre
To¡onto, 0ntario M2N 6K1
Tel 416-223-9580
Fax 416-223-65'17
vww.gcna'c0m
ST]RETY'S CONSENT
Date: June 7,2010 BondNo; T38009688-17
WHEREAS MSO CONSTRUCTION LIMITED (Principal) has submitted a written tender to MUNICIPALITY OF
BAYHAM (Obligee) dated22nd day of JUNE,2010.
concerning:
SLURRY SEAL APPLICATION TO STREETS
and the condition of this obligation being such that the Principal shall have the tender accepted within
SIXTY DAYS (60) days from the closing date of tender,
we, THE GUARANTEE COMPANY OF NORTH AMERICA, a corporation created and existing underthe laws of
Canada and duly authorized to transact the business of Suretyship in the Province of ONTARIO as Surety, agree to
issue for the Principal if the Principal shall enter into a written contract with the Obligee, the following bond(s):
l. a contract performance bond of (100%) of the contract price not exceeding the maximum sum of:
ONE HUNDRED PERCENT OF THE AMOUNT OF TENDER
2. a labor and material pa)¡rnent bond for (N/A) of the contract price not exceeding the maximum sum of:
N/A
This consent shall be null and void unless an application for the said bond(s) is made within thirty (30) days following
the award of the contract.
THE GUARANTEE COMPAI\Y OF NORTH AMERICA
GREG McKNIGHT, Attomey-in-fact.
:lf
Endorsed by - CCDC 220
(Jan 2003 -Bid Bond & Surety Consent - Standard )
CCDC 220 - 2002 hæ been approved by The Surety Association ofCanada
Serving No¡th America since 1872
By-Law 2010-073 A by-law to authorize the execution of an
agreement (MSO Construction Limited)
Page 368 of 405
The Municipality of Bayham
By-Law No. 2010-074
Being A By-law to
ESTABLISH A FIRE DEPARTMENT
(Short Title "Bayham Fire and Emergency Services E & R")
WHEREAS Section 9 of the Municipal Act, S.O. 2001, c. 25, as amended,
provides that a municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising it's authority under the Act;
AND WHEREAS Section 8 of the MunicipalAct, S.O. 2001, c.25, as amended
provides that powers shall be interpreted so as to confer broad authority on
municipalities to: (a) enable municipalities to govern their affairs as they consider
appropriate and (b) enhance theír ability to respond to municipal issues;
AND WHEREAS Part ll, Section 5(0.1) of the Fire Protection and Prevention Act,
1997, S.O. 1997, c.4 as amended, permits the council to enact a by-law to
establish a fire depañmenf to provide fire protection and fire prevention services
and for participating in an emergency fire services program c.25, s.475 (2); and,
AND WHEREAS the Municipality of Bayham has established a fire department
commonly known as Bayham Fire and Emergency Services;
AND WHEREAS Section 391 of the Municipal Act, S.O. 2001 , c25, as amended,
authorizes a municipality by By-law to impose fees or charges on any class of
persons for services or activities provided or done on behalf of the municipality
and for the use of the municipality's property, including property under its control;
BE lT THEREFORE ENACTED by the Municipal Council of the Municipality of
Bayham, as follows:
Page 1 of 36
By-Law 2010-074 A by-law to establish a fire department Page 369 of 405
1. Definitions:
Approved
Automatic Aid
Community
Emergency
Management
Coordinator
(cEMC)
Chief
Administrative
Officer
Chief Officer
Company
Municipality
Council
ln this by-law, unless the context otherwise requires, the
following terms shall have the meanings indicated:
Shall mean approved by the Council.
Shall mean any agreement under which a municipality
agrees to provide an initial response to fires, rescues
and emergencies that may occur in part of another
municipality where a fire department in the municipality
is capable of responding more quickly than any fire
department situated in the other municipality; or a
municipality agrees to provide a supplemental response
to fires, rescues and emergencies that may occur in a
part of another municipality where a fire department is
capable of providing the quickest supplemental
response to fires, rescues and emergencies occurring in
the part of another municipality.
Shall mean the Community Emergency Management
Coordinator responsible for the coordination of persons
and systems respecting emergency management
planning activities including the maintenance of and
training for prevention, mitígation, preparedness,
response and recovery plans in order to reduce the
impact on the community in the case of a major
emergency, in accordance with the Emergency
Management Act, 2003.
Shall mean the person appointed by council to act as
chief administrative officer for the corporation.
Shall mean a general term which may refer to the Fire
Chief, Director of Emergency Seruices, Deputy Fire
Chie(s) or any qualified person as delegated by the Fire
Chief and Director of Emergency Seruices to act as
chief officer respecting matters of command and control
of any emergency operation or situation, as required.
Shall mean a complement of firefighting personnel
operating one or more pieces of apparatus under the
supervision of an officer.
Shall mean the Municipality of Bayham.
Shall mean the Council of the Municipality of Bayham.
Page 2 of 36
By-Law 2010-074 A by-law to establish a fire department Page 370 of 405
Deputy
Fire Chief,
Alternate CEMC
Emergency
Sysfem
Fee or Fees
for Seruice
Fire Chief,
(cEMc)
Fire Department
Shall mean the person or persons appointed by council
to act on behalf of the Fire Chief of the fire department
in the case of an absence or a vacancy in the office of
Fire Chief and who is qualified to act as CEMC in the
case of an absence or a vacancy in the office of the
CEMC.
Shall mean a sprinkler system, standpipe system, fire
extinguishing system, smoke control system,
emergency power system, fire pump system, voice
communication system or any other device monitored
through a fire alarm system.
Shall mean in relation to this by-law and any other by-
law pertaining to fire protection services, as amended
from tíme to time or any successor by-law thereto,
means any fee imposed for services and billed pursuant
to the above as approved by Council.
Shall mean the person appointed by by-law and such
Fire Chief shall be the senior administrator and general
manager of the fire department, and for the purposes of
the FPPA shall be the Fire Chief and Chief Fire Official
of the Municipality whose duty it shall be to perform all
statutory functions of the Fire Chief and Chief Fire
Official, and shall perform such other duties as
prescribed by Council and is also responsible for the
coordination, administration and maintenance of the
Bayham Emergency Management Program. The Fire
Chief shall report to councl as required by the Ftre
Protection and Prevention Act, 1997 and in accordance
with the provisions established by the Emergency
Management Act, 2003. The Fire Chief shall be
responsible for all duties and responsibilities relegated
by the FPPA and EMA.
Shall mean the fire department of the Municipality of
Bayham also known as the Bayham Fire and
Emergency Services and shall include the Fire Chief,
the Deputy Chief(s), District Chief(s), Division Chiefs,
Fire Captain(s) and all firefighters appointed by the
council.
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Firefighter
Fire Protection
and Prevention
Act, 1997 (FPPA)
Fire Protection
Seryices
Fulhtime
Firefighter
Malicious Act
Member
Motor Vehicle
Mutual Aid
Non-resident
Shall mean the Fire Chief and any other person
employed in, or appointed to the fire department and
assigned to undertake fire protection serurbes, and
includes a volunteer firefighter.
Shall mean the Fire Protection and Prevention Act
1997, S.O. c.4, as amended and any Regulation made
under it.
Shall mean those services provided within the divisions
of fire suppression, fire prevention, fire safety education,
communication, training of persons involved in the
provision of fire protection services, rescue and
emergency services and the delivery of all those
services.
Shall mean a person regularly employed in the fire
department on a full-time salaried basis and assigned
exclusively to fire protection seruices.
Shall mean a wrong act done intentionally by any
person without just cause or excuse.
Shall mean a full-time firefighter, volunteer firefighter
and officer of Bayham Fire and Emergency Services,
but excludes the Fire Chief, Deputy Fire Chief, and any
other administrative staff assigned to the fire
department.
Shall mean the same as prescribed in the Highway
Traffic Acf R.S.O. 1990 c. H.8, as amended.
Shall mean a program to provide or receive assistance
in the case of a major emergency in a municipality.
Shall mean a person who is neither a property owner
nor a tenant of property within the Municipality of
Bayham.
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Nuisance False
Alarm
Officer
Owner
Platoon
Propefi
Rescue and
Emergency
Servrces
Volunteer Fire
Fighter
Shall mean the activation of a fire alarm system through
a mechanícal failure, equipment malfunction, improper
installation of the system, or failure to maintain the
system as prescribed by the Fire Code being O.Reg.
388/97, as amended, but does not include the activation
of a fire alarm system where the activation occurred as
a result of the accidental damage to the system.
Shall mean the Fire Chief, Deputy Fire Chie(s), District
Chief(s), Fire Captain(s) and any other such person as
may be designated an officer from time to tíme by the
Fire Chief.
Shall mean any person, firm or corporation having
control over any portion of a building yard or other
property under construction and includes persons of
that building, yard or property as prescribed by O. Reg.
388/97, as amended (The Ontario Fire Code).
Shall mean two companies of personnel operating two
or more pieces of apparatus under the supervision of a
Chief Officer.
Shall mean any public or private real property within the
Municipality of Bayham including buildings, structures,
and erectíons of any nature and kind in or upon such
lands, but excludes real property owned by the Federal
or Provincial Crown.
Shall mean any life or property saving activity that is
unrelated to fire suppression and fire prevention but
include emergency medical services, hazardous
materials response and specialized rescues including
vehicle extrication, technical rope rescue, high / low
angle rescue, confined space rescue, water & ice
rescue, trench rescue, specialized electrical rescue and
elevator rescue and any other rescue or activity
approved by council and specified in Appendix C of this
By-law.
Shall mean a firefighter who provides fire protection
services either voluntarily or for a nominal
consideration, honorarium, training or activity allowance.
Page 5 of 36
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2. Establishment
3. Composition
Approved
Organizational
Chaft
4. Fire Chief
Responsrbilities
and Authority
a)
The fire depañmenf for the Municipality of Bayham and
commonly known as Bayham Fire and Emergency
Services is hereby established under the direction of the
Fire Chief to provide fire protection seruices and such
other approved rescue and emergency seryices for the
Municipality of Bayham in accordance with Part ll,
Sections 2. (1), (2) & (3) if the FPPA, as outlined in the
Public Fire Safety Guideline, PFSG 04-12-13,
SCHEDULE 'A' of this By-Law.
The fire depaftmenf shall be structured in conformance
with the approved Organizational Chart, SCHEDULE
'B', forming part of this By-law. The fire depañment
shall consist of a Fire Chief who is the head of the fire
departmenf as appointed by counciland such numbers
of Deputy Fire Chiefs, District Chiefs, Division Chiefs,
Fire Captains, Fire Fighters and clerical staff as may be
authourized or considered necessary from time to time
by the Council, in order for the Fire Department to
perform fire protection seruices, rescue and emergency
seryices for the municipality in an efficient and effective
manner. Further, the provision of fire protection
seryices and other rescue and emergency seryices to
any municipality outside of the territorial jurisdiction of
the Municipality of Bayham is permissible through
Automatic Aid, Mutual Aid, this By-law or any other
agreement between said municipality and the
Municipality of Bayham.
The Fire Chief shall be the head of the Fire Depa¡tment
and shall report to the councilas required by the FPPA,
through the Chief Administrative Officer and be
responsible for the proper administration and efficient
and effective operation of the fire depañmenf including
the delivery of approved Programs and Services and is
generally responsible for the following operational
matters:
1) For the care and protection of all property belonging
to the fire depariment;
2) For arranging the provision of necessary and proper
facilities, apparatus, equipment and supplies for the
fire department;
Page 6 of 36
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3)For determining and establishing in conjunction with
the CouncrT through lhe Chief Administrative Officer,
the qualifications and criteria for employment or
appoíntment and the duties of all officers, firefighters
and administrative staff of the fire department;
For the conduct and discipline ranging from
reprimand to dismissal of any officer, member or
administrative services staff person of the Fire
Department;
For preparing, or upon approval by the council,
coordinating, implementing and maintaining a
Master Fire Services Plan and program for the
municipality, and any other such similar plans
required by the Fire Protection and Prevention Act,
and any other such Act or Regulation as may be
proclaimed by the Government of Ontario and the
Government of Canada;
For assisting with any other public official in an
emergency declared by the Head of Council, the
Premiere of Ontario, or the Prime minister of
Canada;
For reporting to the appropriate crown attorney, or
other prosecutor, or law enforcement or other officer
the facts upon the evidence in any case in which
there is reason to believe that a fire has been the
result of criminal intent or negligence or in which
there is reason to believe an offence has been
committed under the Fire Protection and Prevention
Act, 1997;
For keeping an accurate record, in convenient form
for reference, of all fires, inspections, rescues
and other emergencies responded to by the Fire
Department in a manner consistent with the
applicable records management policies of the
Municipality of Bayham ;
For keeping such other records as may be required
by the council;
4)
5)
6)
7)
8)
e)
PageT of36
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b)
10)For preparing and presenting periodic reports to the
Council through the Chief Administrative Officer as
requested and any other specific reports requested
by the Councili and,
11)For preparing and presenting the annual business
plan and estimates of the Fire Department to the
Council through the Treasurer and for exercising
control over the budget approved by the Council for
the Fire Department.
The Fire Chíef shall further take all proper measures for
the prevention, control and extinguishment of fires and
the protection of life and property and the management
of emergencies within the territorial jurisdiction of the
municipality provided that such general orders, policies,
procedures, rules, regulations and other measures do
not conflict with the provisions of this By-law or any
other By-law of the municipalíty, and shall exercise all
powers mandated by the Fire Protection and Prevention
Act, and without restricting the generality of the
foregoing shall be empowered to authorize:
1) pulling down or demolishing any building or structure
to prevent the spread of fire, and
2) all necessary actions which may include boarding up
or barricading of buildings or property to guard
against fire or other danger, risk or accident, when
unable to contact the property owner, and
3) recovery of expenses incurred by such necessary
actions for the corporation in the manner
provided through the Municipal Act and the Fire
Protection and Prevention Act.
Page 8 of 36
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c)The Fire Chief shall be responsible for the enforcement
of this By-law and the development and enforcement of
all general orders, policies, standard operating
guidelines, procedures, and rules and regulations
established under this By-law and for the enforcement
of any other by-laws of the corporation respecting the
administration and operation of the Fire Department,
and shall review periodically such laws and may, for this
purpose, establish advisory committees consisting of
officers and other persons (including members of the
general public) as the Fire Chief and Director of
Emergency Seryices may determine necessary from
time to time to assist hím in the discharge of this duty.
The Fire Chref shall periodically review, revise or
terminate, as required general orders, policies,
procedures and rules of the fire department.
ln the case of by-laws, including this By-law,
recommend to the Council through the Chief
Administrative Officer, such amendments, as lhe Fire
Chref considers appropriate.
The Fire Chief shall have all powers, rights and duties
assigned to a Fire Chief under the Fire Protection and
Prevention Act, 1997, including without limitation the
authority to enforce compliance with the Fire Code
made under this Acf.
The Fire Chief shall provide liaison with any association
or union representing members of the Fire Depañment.
The Fire Chief shall provide liaison with the Office of the
Fire Marshal of Ontario and any other office or
organization as required by the councilor as considered
necessary or advisable by the Fire Chief for the proper
administration and efficient operation of the Fire
Department and the effective management of fire
protection services for the corporation.
The Fire Chief may utilize such officers, members and
administrative staff of the Fire Department as the Fire
Chief and Director of Emergency Services may
determine, from time to time, to assist in the
performance of his duties.
d)
e)
s)
h)
i)
Page9 of 36
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i)Where Fire Chief designates a member to act in the
place of himself or another officer in the fire department,
such member, when so acting, has all of the powers
and shall perform all duties of the officer replaced.
The fire depaftmenf shall not respond to a call with
respect to a fire or emergency outside the límits of the
municipality except with respect to a fire or emergency:
a) that, in the opinion of the Fire Chief or designate of
the fire departmenf, threatens property in the
municipality or property situated outside the
municipality that is owned or occupied by the
municipality,
b) in a municipality with which an approved agreement
has been entered into to provide fire protection
seryices which may include automatic aid,
c) on property with which an approved agreement has
been entered into with any person or corporation to
provide fire protection seruices,
d) at the discretion of the Fire Chief, to a municipality
authorized to participate in any county, district or
regional mutual aid plan established by a fire
coordinator appointed by the fire marshal or any
other similar reciprocal plan or program,
e) on property beyond the municipal boundary where
lhe Fire Chief or designate determines immediate
action is necessary to preserve life or property and
the appropriate department is notified to respond
and assume command or establish alternative
measures, acceptable to the fire chief or his
designate.
ln addition to the Fire Chief, the Council may appoint a
Deputy Fire Chief. The Deputy Fire Chief shall be the
second ranking officer of the Fire Department and shall
be subject to and shall obey all orders of the Fire Chief
and shall perform such duties as are assigned by the
Fire Chief, and shall, when the Fire Chief is not
available, have the powers and perform the duties of the
Fire Chief.
5. Authority to
leave municipal
limits
6. Deputy Fire
Chief
Page 10 of 36
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7. Divisional
responsröilities
designated by
chief
8. Supervrsion of
Personnel
9. Eligibility for
Employment
Each division of the fire depañmenf is the responsibility
of the Fire Chief and is under the direction of the Fire
Chief or a member designated by the Fire Chief.
Designated members shall report to the fire chief on
divisions and activities under their supervision and shall
carry out all orders of the Fire Chief.
The officers, members and other administrative services
staff personnel of the Fire Depañment while on duty
shall be under the direction and control of the Fire Chief
or the next ranking officer.
Every applicant and every probationary member of the
Fire Department shall:
a) Be at least 18 years of age;
b) Complete and successfully pass written, verbal and
physical examination suitable to the Fire Chief;
c) be in good health, physically fit, acquire a medical
certificate of good health from a medical practitioner,
prior to commencement of employment;
d) once employed, possess and demonstrate to the
satisfaction of the Fire Chief the ability to safely endure
the physical demands typically required for structural
firefighting, including such psychomotor skills used for
lifting, climbing, dragging, carrying, pulling and crawlingin unfavourable conditions in any meteorological
environment;
e) within one year of the date of hire possess at a
minimum an Ontario Class DZ, driver's permit and
contínually maintain the same;
f) work and reside within such reasonable proximity to
the fire department in order to respond to the fire station
when called so as to efficiently and effectively attend
emergent and non-emergent alarms in such a timely
fashion, suitable to the satisfaction of the Fire Chief and
able to maintain the minimum attendance levels as
required by general orders, policies, standard operating
guidelines, procedures, rules and regulations made
under this By-law;
Page 11 of 36
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10. Probationary
Period for New
Employees
11. Dismissal -
Probationary
Employees
12. Appointment
of Member
13. General
Duties and
Responsrbilities
and Department
Mission
Statement
14.
Remuneration,
Terms and
Conditions of
Employment
g) provide proof through certified instrument acceptable
to the Fire Chief a record free of any and all conviction
for an offence or offences under the Criminal code of
Canada and once employed maintain same or be
subject to dismissal.
Persons hired as probationary firefighters to the Fire
Depaftmenf shall be on probation for a period of 12
months, during which period they shall take such
special training and examination, as may be required by
the Fire Chief.
lf a probationary member employed in, or appointed to,
fire protection services fails any such training and
examinations or his or her prescribed duties, the Fire
Chief may dismiss said member pursuant to corporate
policy and procedure.
Following the successful completion of the probation
term, the Fire Chief may recommend to the Council
through the Chief Administrative Officer. The
appointment of the qualified person, as a member of the
Fire Department, subject to the hiring policies of the
Municipality of Bayham.
Members shall conduct themselves in accordance with
rules and regulations of the Fire Department,
established by SCHEDULE 'G' of this By-law and shall
give their whole and undivided attention, while on duty,
to the efficient operation of the Fire Department and
shall diligently and faithfully perform the duties assigned
to them to the best of their ability.
Working conditions, remuneration and other terms of
conditions of employment or appointment of the Frre
Chief, Deputy Fire Chief, officers, Fire Fighfers and
auxiliary members shall be determined by the council as
outlined in SCHEDULE'D'.
Page1.2 of 36
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15. Discipline
and Suspension
of members
16. Written
Report to
Council
17. Termination
procedures
18. Cost
Recovery
19. General
20. Repealed
21. Schedules
The Fire Chief may reprimand, suspend or recommend
dismissal of any member for insubordination,
inefficiency, misconduct, tardiness or for noncompliance
with any of the provisions of this by-law or general
orders, policies, standard operating guidelines,
procedures, departmental rules or regulations that, in
the opinion of the fire chief, would be detrimental to
discipline or the efficiency of the fire department.
Following the suspension of a member, the Fire Chief
shall immediately report, in writing, the suspension and
recommendation to the Council through the Chief
Ad mi n i strative Officer.
The procedures for termination of employment
prescribed in the corporation's personnel Policy shall
apply to all firefighters.
Additional Expenses:
lf as a result of a Fire and Emergency Services (i)
response to an emergency including a motor vehicle
incident, or (ii) carry out any of its duties or functions the
Fire Chief or Deputy Fire Chief determines that it is
necessary to incur additional expenses, retain a private
contractor, rent special equípment not normally carried
on a fire apparatus or use more materials than are
carried on a fire apparatus (the "Additional Services") in
order to suppress or extinguish a fire, preserve property,
prevent a fire from spreading, control and eliminate an
emergency, carry out or prevent damage to equipment
owned by the Corporation or othen¡vise carry out the
duties and functions of the Fire Department, the owner
of the property requiring or causing the need for the
Additional Services shall be charged the costs to
provide the Additional Services including all applicable
taxes. Property shall mean personal and real property.
This by-law comes into effect the day it is passed by the
Council, in the manner appropriate to the municipality.
By-law 2007-044 is repealed on the date this By-law is
passed by the Council.
Schedules A, B, C & D are deemed to be an integral
part of this By-law.
Pagel3 of 36
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By-Law 2010-074 A by-law to establish a fire department Page 382 of 405
SCHEDULE 'A'- APPROVED DELIVERY OF CORE SERVICES
Service approved by Council - Presently trained, equipped, and
providinq service
Service not approved bv Council
FLS Service approved by Council - Department not offering service until
lrainino is comoleted
To provide a summary of the core services that The Bayham Fire
Department provides.
Eme(¡ency Re rsponse:lt- -t-l
4
(ovat
I Tiered Medical Response - Per Agreement between Thames
EMS, London CACC and Bayham Council
c Hazardous Materials Response - Awareness Level
Vehicle Accidents including Extrication
t-- lsl
It-l Water and lce Rescue - OOeratiot- r/Water and lce Rescue - Technician Level (Water Entry)
18 Other Public Assistance
Ambulance Assistance
Police Assistance
Public Utilities Assistance
lf--l ,---::,l Urban Search and Rescue
a-14 Rope Rescue - Awareness Level
Rope Rescue - Operations Level
Rope Rescue - Technician Level
-z|1 Confined Space Rescue lFarm and Silo Rescue FLS
t'agc -i5 of 3ó
By-Law 2010-074 A by-law to establish a fire department Page 383 of 405
ire Prevention and
Complete lnspection on Complaint or Request
lssue / Revoke Burn Permits
Develop and Maintain a Residential Home lnspection Program
Determine Flre Cause and Origin for all Fires
Determine Fire Code Compliance
Determine Fire Suppression Effectiveness
Liaison with Ontario Fire Marshal lnvestigators
Liaison with Law Enforcement and Other Agencies
Prepare for and Testify in Legal Proceedings
Page16 af 36
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Bayham Fire and Emugency Services
PagelT of36
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SCHEDULE'SC')
TO BY-LAW #2010-074
JOB DESCRIPTIONS AND MISSION STATEMENT
C-l Fire Ghief
C-2 Deputy Fire Ghief
C-3 District Chief
C4 Gaptain
C-5 Chief Prevention Officer
C-6 Chief Training Officer
C-7 Fire Fighter
C-8 Auxiliary Fire Fighter
C-9 Mission Statement
Page 18 of36
By-Law 2010-074 A by-law to establish a fire department Page 386 of 405
SCHEDULE ..C.I ''
MUNICIPALITY OF BAYHAM
Job Description
FIRE CHIEF
GENERAL STATEMENT OF DUTIES:
The Fire Chief reports directly to the Administrator. This is a supervisory position
involving responsibility for performíng and directing work at the strategic level at
an emergency scene or around the fire station. The Fire Chief carries out all
duties required as the Chief Fire Official and as an Assistant to the Fire Marshal
as described in the Fire Prevention and Protection Act, 1997. The work is done
in accordance with established policies and requires the exercise of good
judgment in emergency situations. The Fire Chief has responsible charge for the
overall operation of the department including fire fighting, fire prevention,
hazardous materials incidents, auto extrication incidents, rescue, all life and
property saving functions with which the department may be involved,
purchasing, maintenance and budgeting. His/her work is administrative and
supervisory oriented. The Fire Chiefs hours of work are outlined in the
Municipality of Bayham's non-union personel policy
EXAMPLES OF WORK - MAJOR:
o Preparation, with the assistance of Deputy Fíre Chief and District
Chiefs, presentation and administration, of the fire department budget. Plans, co-ordinates and directs the fire fighting, fire prevention, rescue
and life and property saving functions. Reports to and assumes command at major incidents. Supervises the fire prevention activities. Supervises the training programs and assists in the development of
these programs
o Maintains discipline and morale of the Deputy and Station Chiefs. Purchases all major equipment and ensures the maintenance of same
in accordance with municipal purchasing policy. Attends conferences and seminars to keep abreast of changes in
equipment and methods of operation to ensure that the department will
maintain, and where possible, improve the level of service in the
municipality. Confers with the Administrator to ensure that the activities of the
department are consistent with the goals and objectives of the
municipality as established by Council. Meets regularly with the Deputy and Station Chiefs and other officers
to ensure that they are following the procedures and goals of the
department
Page'19 of 36
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SCHEDULE "C-1" cont'd
. Supervises the performance appraisal program and conducts regular
appraisals of those under his direct supervisiono Recommends to the Administrator the hiring of personnel as required
to maintain the manning level as established by Council
EXAMPLES OF WORK - MINOR:
As required, the Fire Chief will:. Comment on site plans, re-zonings, subdivision agreements and new
buildingso Attend department head meetingso Attend area Fire Chiefs'meetingso Attend committee and council meetings as required. Participate in the public relations programs by speaking to groups and
organizationso Comments to the municipal administrator on present and proposed
Council and staff policies. Supervises the activities of the Fire Department Health & Safety
Committee
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
. Advanced knowledge of modern fire fighting and fire prevention
methodso Advanced knowledge of the municipality and surrounding areas
protected by agreemento Advanced knowledge of the type of buildings in the municipalityo Advanced knowledge of rescue and first aid procedures. Advanced knowledge of safety procedures, rules and equipment. Must have demonstrated ability to supervise fire fighters, maintain
discipline, have sound judgment, be resourceful and in good physical
condition
EXPERIENCE AND TRAINING:
Recommend at least five (5) years satisfactory experience as an officer and have
received additional training at the Ontario Fire College, regionalfire schools or
educational seminars.
Page 20 of 36
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SCHEDULE "C.2"
MUNICIPALITY OF BAYHAM
Job Description
DEPUTY FIRE CHIEF
GENERAL STATEMENT OF DUTIES:
The Deputy Fire Chief reports directly to the Fire Chief. This is a supervisory
position involving responsibility for performing and directing work at the strategic
level at an emergency scene or around the fire station. The work is done in
accordance with established policies and requires the exercise of good judgment
in emergency situations. The Deputy Fire Chief has will be the management
representative on the departments Joint Health and Safety Committee. ln the
absence of the Fire Chief, the Deputy Fire Chief has all the authority of the Fire
Chief. The Deputy Fire Chief will ensure that the following records are kept up to
date and accurate:. Training Records. Equipment Inspection Logs. Rope Logs. PPE lnspection Logs
EXAMPLES OF WORK - MAJOR:
o Assist the Fire Chief with budget preparationso Plans, co-ordinates and directs the fire fighting, fíre prevention, rescue
and life and property saving functions. Reports to and assumes command at major incidents. Supervises the fire prevention activities. Supervises the training programs and assists in the development of
these programso Maintains discipline and morale of the Station Chiefso Attends conferences and seminars to keep abreast of changes in
equipment and methods of operation to ensure that the department will
maintain, and where possible, improve the level of service in the
municipality. Confers with the Fire Chief to ensure that the activities of the
department are consistent with the goals and objectives of the
municipality as established by Council. Meets regularly with the Fire Chief and Station Chiefs and other
officers to ensure that they are following the procedures and goals of
the department. Supervises the performance appraisal program and conducts regular
appraisals of those under his direct supervision. Recommends to the Fire Chief the hiring and promotion of personnel
as required to maintain the manning level as established by Council
Page 21 of36
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SCHEDULE "C-2" cont'd
EXAMPLES OF WORK - MINOR:
As required, the Deputy Fire Chief will:
. Comment on site plans, re-zonings, subdivision agreements and new
buildings. Attend area Fire Chiefs'meetingso Participate in the public relations programs by speaking to groups and
organizations. Supervises the activities of the Fire Department Health & Safety
Committee and report all recommendations to the Fire Chief
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Advanced knowledge of modern fire fighting and fire prevention
methodso Advanced knowledge of the municipality and surrounding areas
protected by agreemento Advanced knowledge of the type of buildings in the municipalityo Advanced knowledge of rescue and first aid procedures. Advanced knowledge of safety procedures, rules and equipmento Must have demonstrated ability to supervise fire fighters, maintain
discipline, have sound judgment, be resourceful and in good physical
condition
EXPERIENCE AND TRAINING :
Recommend at least five (5) years satisfactory experience as an officer and have
received additional training at the Ontario Fire College, regional fire schools or
educational seminars.
Page22 of 36
By-Law 2010-074 A by-law to establish a fire department Page 390 of 405
SCHEDULE ..C.3''
MUNICIPALITY OF BAYHAM
Job description
DISTRICT CHIEF
GENERAL STATEMENT OF DUTIES:
The District Chief reports directly to the Deputy Fire Chief and is in charge of fire
fighting and training in a supervisory role under the overall direction of the Fire
Chief.
DISTINGUISHING FEATURES OF THE RANK:
This is supervisory work involving responsibility for performing and directing
work at the strategic or tactical level at an emergency scene or around the fire
station. The work is done in accordance with established policies and requires
the exercise of good judgment in emergency situations. This person is also
responsible to oversee the training and is to maintain discipline within the fire
station ranks. The above work is performed under the direction of the Deputy
Fire Chief and all policy matters are referred to the Deputy Fire Chief. The
District Chief has a high degree of responsibility for the protection of lives and
property and is responsible to ensure allwork is carried out in a safe manner.
EXAMPLES OF WORK:
o Responds to all alarms of emergency and assumes command of the
scene until relieved by the Deputy Fire Chief or Fire Chief.. Supervises the fire ground to ensure that the officers and fire fighters
operate in a safe manner consistent with established procedures and
accepted fire fightíng methodso Determines causes of fires in conjunction with other officers and
ensures that the necessary forms are completedo Advises the Deputy Fire Chief of any changes in procedures or
methods necessary to maintain or íncrease the fire fighting efficiencyo Advises the Deputy Fire Chief of any repairs necessary to maintain the
vehicles, equipment and stations. Maintains discipline and morale of the volunteers in the fire fighting
rankso Maintains a performance appraisal system, conducts regular reviews
of all staff and recommends personnel for promotiono Ensures that the station is maintained and kept Ín good repair. Any other duties as assigned by Deputy Fire Chief or Fire Chief
Page 23 of 36
By-Law 2010-074 A by-law to establish a fire department Page 391 of 405
SCHEDULE "C-3" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Good knowledge of modern fire fighting and fire prevention methodso Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipality. Good knowledge of rescue and first aid procedures. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline, have
sound judgment, be resourceful and in good physical condition
ATTENDANGE:
The District Chief must attend 70% of training sessions and meetings.
EXPERIENCE AND TRAINING:
Recommend at least five (5) years satisfactory experience as an officer and
have received additional training at the Ontario Fire College, regional fire
schools or educational seminars.
WORKING CONDITIONS:
The District Chief will be expected to respond and work in all types of weather
and less than ideal conditions. He/she could have to enter hazardous
atmospheres and areas and will be expected to work in a safe manner.
Page 24 of 36
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SCHEDULE "C4'
MUN¡CIPALITY OF BAYHAM
Job Description
CAPTAIN
GENERAL STATEMENT OF DUTIES:
The Captain reports to the District Chief and has responsible charge of three
firefighters.
DISTINGUISHING FEATURES OF THE RANK:
This is supervisory work involving responsibility for performing and directing work
at the task level at an emergency scene or around the fire station. The work is
done in accordance with established policies and requires the exercise of good
judgment in emergency situations. The Captain responds to emergency calls
assigned to his/her company, will act as a sector officer and may assume
command until relieved by a senior officer.
EXAMPLES OF WORK:
o Responds to alarms assigned to his/her stationo Operates as a sector offícer at the task level in the IMS system. Assigns personnel to lay out and connect hose lines and nozzles, turn
water on and off, direct hose streams, raise ladders, ventilate
buildings, perform salvage, perform rescue operations, stabilize
hazardous materials scenes and any other life and property saving
functions which the station may be involved in, within one's own
capabilities. lnspects the fire scene to prevent re-ignition. Supervises the cleaning, checking and replacement of tools and
equipment after an emergency. Supervises the work of the fire fighters to ensure that ít is done safely
and in accordance with established procedureso lnspects equipment, grounds and station to insure proper order and
conditions. Reports deficiencies to the District Chief. Maintains discipline. Trains and drills fire fighterso Provides a record of training activities to the Station Chiefo Meets on a regular basis with the Fire Chief, Deputy Chief and Station
Chief to discuss the overall operation of the station. Any other duties as assigned by District Chief
Page 25 of 36
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SCHEDULE *C4" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
. Good knowledge of modern fire fighting and fire prevention
methods. Good knowledge of the municipality and surrounding areas
protected by agreement. Good knowledge of the type of buildings in his/her assigned area. Good knowledge of rescue and first aid procedures. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline,
have sound judgment, be resourceful and in good physical condition
ACCEPTABLE TRAINING:
Must participate in at least 70o/o of the required annual training.
EXPERIENGE AND TRAINING:
Recommend five (5) years satisfactory experience as a fire fighter and have
received additional training at regional fire schools or educational seminars.
WORKING CONDITIONS:
The Captain will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner.
Page 26 of 36
By-Law 2010-074 A by-law to establish a fire department Page 394 of 405
SCHEDULE ..C.5''
MUNICIPALITY OF BAYHAM
Job Description
FIRE PREVENTION OFFICER
GENERAL STATEMENT OF DUTIES:
The Fire Prevention offìcer is in charge of the fire prevention division under the
direction of the Deputy Fire Chief and reports to the Fire Chief monthly.
DISTINGUISHING FEATURES OF THE RANK:
The rank holds the responsibility for coordinating and directing the activities of
the fire prevention and education division of the department. This person is also
responsible for providing fire prevention training to other members of the station.
The above work is performed under the direction of the Deputy Fire Chief and all
policy matters are referred to the Deputy Fire Chief. This position has a high
degree of respons¡bility for the prevention of loss of lives and property in the
municipality.
EXAMPLES OF WORK:
Assists the Fire Chief to:. Conduct fire prevention inspections of premises. Enforce fire prevention by-laws in consultation with the Fire Chief. Examine building planso Make presentations to the public on fire prevention and educationo Develop and implement an in-service fire prevention inspection
program. Receive, process and follow up reports of fire prevention inspections
conducted by fire fighting companies
Also to perform the following:. Comment on site plans, re-zonings, subdivision agreements and new
buildings as requested. Determine causes of fires in conjunction with other officers and
ensures that the necessary forms are completedo Advise the Deputy Fire Chief of any changes in procedures or methods
necessary to maintain or improve the fire prevention programs of the
departmento Meet regularly with the officers and Fire Chief to assist in developing
and maintaining a progressive and efficient training program
. Any other duties as assigned by the Deputy Fire Chief
Page 27 o'f 36
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SCHEDULE "C-5" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Good knowledge of modern fire fighting and fire prevention methods. Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipality
ACCEPTABLE TRAINING:
Must participate in at least 70% oÍ the required annual training.
EXPERIENCE AND TRAINING :
Recommend having at least five (5) years satisfactory experience as a fire
fighter and have received additional training at the Ontario Fire College,
regional fire schools or educational seminars.
Page 28 of 36
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SCHEDULE "C.6''
MUNICIPALITY OF BAYHAM
Job Description
TRAINING OFFICER
GENERAL STATEMENT OF DUTIES:
The Training Officer is in charge of the fire training division under the direction of
the Deputy Fire Chief and will report to the Fire Chief on training activities
monthly to ensure quality training is being performed.
DISTINGUISHING FEATURES OF THE RANK:
This rank holds the responsibility for coordinating and directing the activities of
the fire training division and all trainer facilitators in the department. The above
work is performed under the direction of the Deputy Fire Chief and all policy
matters are referred to the Deputy Fire Chief. This position has a high degree of
responsibility for the training of fire department members.
EXAMPLES OF WORK:
o Meets regularly with the officers and Station Chief to assist in
developing and maintaining a progressive and efficient training
programo Develops and implements an in-service fire training programo Receives, processes and follows up reports of fire training activities
conducted by fire fighting stationso Advises the Deputy Fire Chief of any changes in procedures or
methods necessary to maintain or improve the fire training programs of
the stationo Attends all major emergencieso Attends all post-emergency evaluations. lnvolved in all major pre-emergency planning. Any other duties as assigned by Deputy Fire Chief
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Must have a sound basis in the principles of training and education. Good knowledge of modern fire fighting and fire prevention methodso Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipalityo Good knowledge of rescue and first aid procedures
Page 29 of 36
By-Law 2010-074 A by-law to establish a fire department Page 397 of 405
SCHEDULE "C-6" cont'd
. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline, have
sound judgment, be resourceful and in good physical condition
ACCEPTABLE TRAINING:
Must participate in at least 70o/o of the required annual training.
EXPERIENCE AND TRAINING :
Recommended at least five (5) years satisfactory experience as an officer and
have received additional training at the Ontario Fire College, regional fire schools
or educational seminars.
WORKING CONDITIONS:
The training officer will be expected to respond and work in all types of weather
and less than ideal conditions. He/she could have to enter hazardous
atmospheres and areas and will be expected to work in a safe manner.
Page 30 of 36
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SCHEDULE "C.7"
MUNICIPALITY OF BAYHAM
Job Description
FIRE FIGHTER
GENERAL STATEMENT OF DUTIES:
Performs fire fíghting duties and other related work as required. Fire Fighters are
to report to their assigned Captain.
DISTINGUISHING FEATURES OF THE RANK:
This is manual work of ahazardous nature involving the fighting of fires, salvage,
rescue work and some first aid generally under the direct supervision of superior
officers. Regular training and some maintenance work on the fire station and
vehicles are required.
Fire fighters may be required to make decisions and work without supervisíon
until an officer arrives at the scene.
EXAMPLES OF WORK:
. Responds to fire, rescue, hazardous materials emergencies and other
emergencies assigned to his/her stationo Lays and connects hose lines, nozzles and other related appliances,
turns water on and offo Holds fire hose and directs fire streams. Operates a pressure pump as assigned. Operates elevating devices as assigned. Drives fire apparatus as assigned. Carries, puts up and climbs ladderso Operates rescue equipmento Performs salvage work at fire and emergency scenes using salvage
covers, vacuums, mops, squeegees, etc.. Performs ventilation by making openings in buildings, using exhaust
fans or fog streamso Enters burning or contaminated buildings, structures and other areas
to fight fires and/or perform rescues while wearing required clothing
and safety equipmento Assists in giving first aid to the injured. Assists in cleaning fire fighting equipment upon return to the station
after an emergency call or a practice
Page 31 of36
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SCHEDULE "C-7' cont'd
o Attends regular training sessions to practice existing procedures and to
learn and practice new fire fighting and rescue methods. Cleans and maintains areas of the fire station used by the members as
scheduledo Assists with the fire prevention programo Other duties as assigned by Station Chief
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Mental alertness, mechanical aptitude, ability to get along well with others,
willingness to perform and task assigned, conscientious and dependable, good
physical conditions, holder of a valid Class "D" license complete with "2"
endorsement or able to obtain such license when training is provided.
ACCEPTABLE TRAINING AND PHYSICAL CONDITION:
Must participate in at least 70o/o of the required annualtraining and must pass a
medical to be provided at the municipality's expense by a physician designated
by the fire department before becoming a member of the fire department and as
required by the Fire Chief.
WORKING CONDITIONS:
The fire fighter will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner.
Page 32 of 36
By-Law 2010-074 A by-law to establish a fire department Page 400 of 405
SCHEDULE ..C.8"
MUNICIPALITY OF BAYHAM
Job Description
AUXILIARY FIRE FIGHTER
GENERAL STATEMENT OF DUTIES:
Auxiliary Fire Fighters are to report to the Training Officer. Participation in
regular training sessions and perform non-life threatening duties at emergencies
when summoned as required by the officer in charge.
EXAMPLES OF WORK:
o Responds to fire, rescue, hazardous materials emergencies and other
emergencies assigned to his/her station when required, but does not
work in any hazardous situationso Lays and connects hose lines, nozzles and other related appliances,
turns water on and off. Holds fire hose and directs fire streamso Operates a pressure pump as assigned. Carries, puts up and climbs ladderso Operates rescue equipment. Performs salvage work at fire and emergency scenes using salvage
covers, vacuums, mops, squeegees, etc. when required. Assists in cleaning fire fighting equipment upon return to the station
after an emergency call or a practice
o Attends regular training sessions to practice existing procedures and to
learn and practice new fire fighting and rescue methods. Cleans and maintains areas of the fire station used by the members as
scheduledo Assists with the fire prevention program. Other duties as assigned by Station Chief
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Mental alertness, mechanical aptitude, ability to get along well with others,
willingness to perform tasks assigned, conscientious and dependable, good
physical condition and successfully passed the Bayham Fire Department's pre-
employment job related performance test.
Page 33 of 36
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SCHEDULE "C-8" cont'd
ACCEPTABLE TRAINING AND PHYSICAL CONDITION
Must participate in at least 7Oo/o of the required annual training and must pass a
medical to be provided at the municipality's expense by a physician designated
by the fire department before becoming an auxiliary member of the fire
department and as required by the Fire Chief.
WORKING CONDITIONS:
The fire fighter will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner during training
sessions.
SCHEDULE "C.9''
BAYHAM FIRE AND EMERGENCY SERVICES
MISSION STATEMENT
The Bayham Fire and Emergency Service's mission is to provide a range of
progressive programs and compassionate, prompt services designed to protect
the lives and property of all who live, work, and visit our community from the
adverse effects of fires and other emergencies, manmade or natural.
Through training, education and prevention we will strive to be a progressive
emergency service reviewing and keeping current with industry recognized best
practices.
We will accomplish this mission by maintaining a well equipped, highly trained,
and motivated force of volunteer fire fighters and rescue personnel. Not only will
we respond to the emergency needs of the communitv, we will promote safety
through fire prevention and other public safety education programs.
Page 34 of 36
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SCHEDULE ¡'D"
TO BY-LAW #2010-074
REMUNERATIONS OF FIRE DEPARTMENT MEMBERS
1. FIRE CHIEF
The Fire Chief shall receive an annual salary and benefits as set out in the
Municipal Personnel Policy.
2. DISTRICT CHIEF
The Deputy Fire Chief and two (2) District Chiefs shall receive an annual
salary as set out by Council.
3. OFFICERS AND FIRE FIGHTERS
The Officers and Fire Fighters of the department, excluding the Fire Chief
and two (2) Station Chiefs, shall receive semi-annual payments for services
performed according to the Bayham Fire Department Point System.
4. DESCRIPTION OF BAYHAM FIRE DEPARTMENT POINT SYSTEM
a) The point system will consist of a point fund that will be established by
councilthrough the annual budget.
b) The total monies of the point system will be divided evenly in two (2), so as
to provide semi-annual payments to eligible members.
c) For each six (6) month pay period, the total amount of points used by both
Bayham Fire Stations' members will be divided into the allotted amount,
thereby producing the amount of one point's value. The minimum value of
one point's value shall not be less than ten ($10.00) Dollars or the
maximum value of one point's value shall not be greater than fourteen
($14.00) Dollars. Each individual Fire Fighter's accumulated points, thus
giving his/her amount of pay, will multiply this value.
d) A reserve of any annual salary and wage allocation that may be acquired
by capping the upper limit at fourteen ($14.00) Dollars shall be established.
Page 35 of 36
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SCHEDULE 'rD" con't
e) Descriptions for point allotments:
Fire/Emergency Call- first two hours
- after two hours
Stand-by (1 pt. Min.)
Meetings/Practices - Fire Fighters
- Officers
Special called Meeting or Practice
(Max. 3 pt. Regardless of time)
False Alarm Response
Special services as requested by the Fire Chief
These services are, but not limited to, the following:
1. Air Cylinder refilling
2. Fire ínspections
3. Fire cause determination
4. Assistant to the Fire Marshal
Points
4
2 per hour
1 per hour
2
3
3
2
2
Note: Post emergency evaluations are considered to be included in the
Fire/Emergency call.
Stand-by: When there is a need to cover other fire stations during large
emergencies or respond to a station for mutual aid and not all members
are required to attend, the officer in charge will place the remaining
members on stand-by and they will receive stand-by points.
Members of the Fire Department, excluding the Fire Chief shall receive
remuneration for training courses and seminars attended with the approval
of the Fire Chief.
The amount for half-day course or seminar shall be $42.50.
The amount for one full-day course or seminar shall be $85.00.
These amounts include meal allowances. Courses or seminars of longer
duration shall be calculated by using the appropriate amounts shown
above.
Members travelling to courses or seminars shall receive mileage in
accordance with the rate established by council.
Page 36 of 36
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THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO.2010-075
A BY.LAW TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR TIIE
REGULAR MEETING HELD JULY 15, 2010
WIIEREAS under Section 5 (l) of the Municipal Act,200l S.O. 2001, Chapter 2l,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
A¡ID WIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by bylaw.
THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS F'OLLO\ilS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held July 15,2010 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this byJaw.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and afñxing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this L5th day of JuIy,
2010.
MAYOR CLERK
By-Law 2010-075 A by-law to confirm all actions of Council Page 405 of 405