HomeMy WebLinkAboutAugust 07, 2008 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday August 7, 2008
7:00 p.m.
6:30 p.m. Committee of Adjustment
7:30, 7:40 & 7:50 p.m. Public Meeting
Planning (Zoning – Drieghe/Anderson/Borm)
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3. APPROVAL OF MINUTES
Minutes of the regular meeting of Council held July 3, 2008
4. DELEGATIONS
7:00 p.m. – Tim Stafford, Customer Operations Manager, Hydro One – regarding
Power Play Grant cheque presentation
5. INFORMATION ITEMS
(a) Email correspondence dated July 4/08 from the Town of Blue Mountain regarding
resolutions passed encouraging the Ministry of Transportation to consider changes to G2
licensing.
File: C10
(b) Museums Bayham draft minutes of meeting held July 9, 2008.
File: C06
(c) Correspondence dated June 24, July 2, 4, 7, 8, 11, 16, 18 and 24, 2008 from the
Association of Municipalities of Ontario regarding “Call for Applications for MTO
Ontario Transportation Demand Management Municipal Grant Program 2008 - 2009”,
“Rural Connections Broadband Program Announced”, “AMO Report to Members on
June 2008 Board Meeting”, “Integrated Community Sustainability Plan Toolkit”, “Free
Solar Thermal Heating System Webinar”, “Waste Electrical and Electronic Equipment
Council Agenda - 2 - August 7, 2008
Plan Receives Approval”, “Province Offers $10 Million for Landfill Gas Capture”,
“Municipal Input Requested On Areas of Amendment to Immigration and Refugee
Protection Act” and “Canada and Ontario Sign Major Infrastructure Agreement”.
File: A01
(d) Press Release dated July 21, 2008 from Ontario Centre for Municipal Best Practices
regarding “Ontario Municipalities Fixing Leaks to Save Water and Tax Dollars”.
File: A01
(e) Correspondence dated July 22, 2008 from Municipal Property Assessment Corporation
regarding “Preparation for 2008 Assessment Update”.
File: A16
(f) Correspondence dated June 18, 2008 from Playworks regarding “The Youth Friendly
Community Recognition Program”. (Brochure/application available)
File: R04
(g) Correspondence from Canadian Food Inspection Agency regarding “Emerald Ash
Borer”.
File: E04
(h) Summer 2008 Newsletter from Hardy Stevenson and Associates regarding “Social and
Environmental Assessment”.
File: M07
(i) Correspondence dated July 2, 2008 from Local Authority Services Limited regarding
“Ontario Municipalities meet the AMO 5000-Tonne Challenge ”.
File: A01
(j) Newsletter dated June 2008 from Local Authority Services Limited regarding “Energy
Newsflash”.
File: A01
(k) Long Point Region Conservation Authority Full Authority draft minutes of meeting held
June 4, 2008.
File: A16
Council Agenda - 3 - August 7, 2008
(l) Newsletter dated June 2008 from Lake Erie Source Protection Region regarding “Source
Protection Update”.
File: E00
(m) Email correspondence from Jillene Bellchamber-Glazier regarding “2008 Ontario West
Municipal Conference.
File: A04
(n) Thank you letter dated July 8, 2008 and photo CD from Jane Shewman & Don Bagg
regarding “Port Burwell Canada Day”. (Photo CD available)
File M04
(o) Email correspondence from Elgin OPP Lynn Bennett regarding “Invitation to Joint
Community Policing / Grant Preparation Workshop”.
File: P17
(p) Copy of correspondence dated July 18, 2008 addressed to Hon. Dalton McGuinty and
Resolution passed by the Township of Hilliard regarding “Zenn” electric cars.
File: C10
(q) Correspondence dated July 14, 2008 from the Office of the Prime Minister regarding
Municipal Infrastructure Funding.
File: A16
(r) Copy of resolution passed July 8, 2008 by Township of Muskoka Lakes regarding
Municipal Property Assessment Corporation.
File C10
(s) Correspondence dated July 25, 2008 from Ontario Good Roads Association regarding
“Canada and Ontario Sign Infrastructure Agreement”.
File: A01
(t) Correspondence dated July 30, 2008 from Municipal Employer Pension Centre of
Ontario regarding “OMERS 2009 Contribution Rates Announced No Rate Increase for
2009”.
File: H04
Council Agenda - 4 - August 7, 2008
(u) Fact Sheet from Canadian Heritage regarding “Building Communities Through Arts and
Heritage”.
File: A16
(v) News Release from Agriculture and Agri-Food Canada regarding “Government of
Canada Delivers Real Action For Tobacco Farmers And Their Communities”.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE & REPORTS
(a) Staff Report C2008-05 regarding Economic Development Structure.
File: D02
(b) Copy of submission from Municipality of West Elgin to the County regarding County
Planning.
File: D00
(c) Correspondence dated July 14, 2008 from Straffordville Community Committee
requesting Council representation and use of Municipal sign regarding Watermelon Fest.
File: R06
(d) Correspondence dated July 23, 2008 from County of Elgin regarding “Elgin County Land
Use Planning function”.
File: A16
2. PUBLIC MEETING
1.(a) 7:30 p.m. – Rezoning Application: to rezone a 7716 m2 (1.9 acre) parcel
proposed to be severed from an existing 39.2 hectare (96.90 acre) farm parcel for
the purpose of a lot addition to adjacent lands submitted by Mark Drieghe.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
3. Staff Presentation: Staff Report D2008-035
4. Public Comments
Council Agenda - 5 - August 7, 2008
5. Council Comments and Questions
6. Adjournment
7. Disposition of Items
1.(b) 7:40 p.m. – Rezoning Application: to change the zoning regulations on a 13.4
hectare (33 acre) parcel of land that is zoned site-specific Agricultural (A1-17)
Zone submitted by Richard & Jerra Anderson.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
3. Staff Presentation: Staff Report D2008-036
4. Public Comments
5. Council Comments and Questions
6. Adjournment
7. Disposition of Items
1.(c) 7:50 p.m. – Rezoning Application: second public meeting to rezone a 2.02
hectare (5 acre) parcel proposed to be severed from an existing 78.66 hectare (194
acre) farm parcel for the purpose of a lot addition to adjacent lands submitted by
Romain and Simonne Borm.
2. Declaration of Pecuniary Interest and the General Nature Thereof
3. Staff Presentation: Staff Report D2008-037
4. Public Comments
5. Council Comments and Questions
6. Adjournment
7. Disposition of Items
Council Agenda - 6 - August 7, 2008
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE & REPORTS
(a) Staff Report DR2008-017 regarding Otters Edge Municipal Drain.
File: E09
(b) Staff Memorandum regarding Oversize/Overweight Vehicle Permits.
File: P11
(c) Staff Report PW2008-02 regarding Oversize/Overweight Vehicle Permits
(Item deferred from meeting dated July 3/08)
File: P11
(d) Staff Report DR2008-018 regarding Richmond Outlet Drain.
File: E09
(e) Discussion regarding Bayham’s Infrastructure applications. (No item available)
File: F11
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE & REPORT
(a) Building Permit Reports for the months ending June 30 and July 31, 2008.
File: P10
(b) Staff Report P2008-012 regarding Fire Department Fuel Consumption Dual Station
Response Protocol.
File: P16
(c) Staff Report P2008-013 regarding 2008 Second Quarter Report Fire.
File: P16
(d) Staff Report P2008-014 regarding 2008 Second Quarter Report By-Law Enforcement.
File: P16
Council Agenda - 7 - August 7, 2008
(e) Staff Report P2008-015 regarding 2008 Second Quarter Report Emergency Management
Program.
File: P16
(f) Staff Report PR2008-07 regarding Property Issue – County Road 42.
File: L04
(g) Correspondence received July 2, 2008 from Kevin Baker regarding “Fireworks in
Bayham.
File: C13
(h) Discussion regarding water rescue. (No item available)
File: P16
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE & REPORTS
(a) Cheque Register being Cheque #4817 to Cheque #4976 inclusive, totaling
$273,088.43 and Payroll Disbursements for the period ending June 29, July 13
and July 27, 2008 totaling $69,753.21, $56,644.78 and $55,587.04 respectively.
(b) Staff Report C2008-006 regarding Proposals – Strategic Planning Sessions.
File: D02
(c) Staff Report F2008-28 regarding Municipal Eco Challenge Fund.
File: F11
(d) Staff Report C2007-008 regarding City of Mentor Agreement – RED Program
Application.
File: F11
(e) Staff Report F2008-29 regarding Public Stairs, Port Burwell.
File: F11
Council Agenda - 8 - August 7, 2008
(f) Staff Report F2008-30 regarding Tax Sale Receipts.
File: F11
(g) Correspondence from Oxford County Pirates Fastball team requesting financial assistance
regarding ISC Under-19 World Championships being held in Kimberley, Wisconsin.
File: C13
(h) Correspondence dated May 20, 2008 from the Township of Malahide regarding “Port
Burwell Harbour”.
File: D06
(i) Correspondence dated July 21, 2008 from Grand River Branch United Empire Loyalist
Association requesting permission to place a plaque at the Edison Pioneer Burial Ground
in Vienna.
File: C13
(j) Correspondence dated July 21, 2008 from Association of Ontario Road Supervisors
regarding Edward Bradfield Associate Member certification.
File: A01
(k) Correspondence dated June 18, 2008 from Ian Almond and Brenda Almond tendering
resignation as Chairman and committee member of Bayham Tourism & Community
Marketing Committee and Museums Bayham Committee.
File: C11
(l) Draft minutes of Museums Bayham meeting held June 11, 2008.
File: C06
(m) Email correspondence dated July 13, from Jon Lorch of the office of Dr. Leatherdale
requesting financial assistance to purchase diagnostic equipment.
File: C13
10. ENVIRONMENT
1. CORRESPONDENCE & REPORTS No Items
Council Agenda - 9 - August 7, 2008
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE & REPORTS
(a) Closed session minutes of the regular meeting of Council held July 3, 2008.
(b) Staff Report H2008-08 regarding a confidential personal matter.
12. BY-LAWS
By-law Z564-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Borm)
By-law Z565-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Anderson)
By-law Z566-2008 A By-law to further amend Bayham Zoning B/L Z456-2003
(Drieghe)
By-law 2008-072 A By-law to authorize the execution of a funding agreement
By-law 2008-073 A By-law to confirm all actions of Council
By-law 2008-074 A By-law to authorize the execution of drainage works agreement
(Richmond Outlet Drain)
By-law 2008-082 A By-law to authorize the execution of an Economic Development
Agreement (City of Mentor)
By-law 2008-083 A By-law to authorize the conveyance of real property (Kirby)
13. ADJOURNMENT