HomeMy WebLinkAboutMarch 30, 2010 - Special CouncilCOUNCIL BUDGET MEETING AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Tuesday, March 30, 2010
7:00 p.m.
Page
1.CALL TO ORDER
2.DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
3.2010 DRAFT BUDGET
(a)2010 Draft Budget - as previously circulated
(b)2010 Municipal Assistance Applications Summary
4.BY-LAW
(a)By-law 2010-034 A By-law to confirm all actions of Council
5.ADJOURNMENT
(a)Adjournment
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Page 2 of 5
Municipal Assistance Applications Summary - 2010 March 2010
(as amended)
Applicant PurDose ofAss¡stånce $ Reoust Fæ Wâiver Stålt Support ¡-âcil¡tv Use (,ther Not6 ZUlr9 SuDport ProYided
B ayham His t ori u I S oci ety Preseruation of history, Acquire artifacts
relating to Bayham
Yes - use of Municipal Office
for monthly meetings, storage
in Edison Museum
File cabinet, file foldes, paper,
envelopes, use ofphotocopier æd
supplies + I of our used/rcplaced
computen & æsecories (printer,
scanner etc)
2009 Revenue & Expense
Statement, Financial Report
omvided
Use of Municipal Office for monthly
meetings, stonge in Edison Museum, fik
cabinet, file foldes, envelopes, supplies,
use ofphotocopier and supplies
Eßt Elgín Commtnily Assislance Program
(Corner Cupboard)To offset rent pa)ments $ 1,s00
2009 Revenue & Expeme
Statement prcvided $1,000
lætern Star Misc. Comuity support Viem Com Centre l0 meetings plm 2-3
fundmising events Yes - Viem Com Cente
2009 Revenue & Expense
Statement + Balmce sheet
nmvi¡led
Vierrra Comm Ctr (10 meetings plus 2-3
fiudraising events)
9lgín Counly Plowmen's Assoc
To assist with 2010 Couty Plowing Match -
advertising, prize noney, general
exoenditures
$200
Letter only - no application
form
$200
Opt i n is I C ht b Strafordv i I I dBayha n Io have opemting expenses for fundraisen Str¿ff. Comm CenEe + kitchen (2 eyents)Yes - Str¿ff. Com Ctr
t[o 2009 budget supplied 2009
wenue and ex¡reme Summary
;upplied
SCC + kitchen 2 events (l dmce, I st a¡d.
not incl. cleaning charges
Cuer Yølley Chunber ofCommerce [o assist with summer student wage (Interp.
lentre m¡tionì $125 1009 Fimcial statement $1 8l
)uer Yalley Chamber ofCommerce Use of SCC + grant (clean exp.) allows more
S to advertise Exm $100 Sfaff Com CF (1 event - Expo)Yes - Straff ComCtr 1009 Financial statement SCC fee waiver
Port Bwwell Commwily Childure Cütre Purchase new toys, equipmen! pmgming
mâteri¿ls, new tables for clæsrcoms $3,000
Pu¡chase new toys, equipment,
progming materials, new tables for
classmm
l0l0 Budget Pmjection md
1009 Revenue & Experse
ìtatement provided
$s00
Port Bw el I H is I or iul Soci ely
To assist w/ the cost ofconducting a pande,
ie. food advertising, equipment rental &
supplies, entertainment etc.
$ 1,405
Yes - Carada Day Par. (road
closures - legion to cenotaph)
Yes - beach æa g'¿ebo,
cenotaph & Mæine Museum
parking lot
Pamde iromce coverage & rcad
closû€, Port-o-potty, painting gzebo
(ras been done persomlly every year)
1010 Budget Pmjection
lrovided
$500 grant + use ofPB beach + traffic
controyequipment & steet closure for
parade
Dort Brwell Izgion - P.B. Br 524 Misc. Commmity Support Tu Exemption
Iax Exemptior¡ Str€et closw/trafüc
:ontrol for Pmde
IERYE Pa rents Ass oci a ti on Spring (Gradution?) & Halloween Dmce to
fundnise for school projecls
Yes - Straff Comm Ctr + cleaning fees
waived (2 events)
Yes - SfaffComm Ctr
Spring/Gnd dmce is mdecided &
tentatively for May or June - Hallowe'e¡
dance is Oct 29
1009 Statement ofRevenues &
ìxpenditures provided ICC fee waiver for 1 event @ance)
Jt. Lakes Anglican Church Gúld Io assist St Luke's church & serye the
:omunity -ie. Fmeml luches
Viem Com Centre basement (2 pemy
sales and funeral luncheons as needed);
Memorial Park for 2 events
Yes - Vierma Comm Centre &
Memorial park as needed
Pemy Sales (only cleming charges
apply) & Fueml lwches (rent &
cleaning exempt)
2009 Income & Experxe
Statement supplied
VCC fee waiver (2 perury sales md
funeml luncheons as needed); VCC and
park for 2 events
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Municipal Assistance Applications Summary - 2010 March 2010
(as amended)
A.ppl¡cânt Puroose of-Assistance $ Requst ¡'æ Waiver Staff Suoport ¡'acilitY Use Uther Nots 20U9 Support frovided
Stra|fordvi lle Comnun i ty Comm.
To improve community relationships/pride;
improve appemce of Sfaffordville; promott
municipality; Watemelon fest
No SetAmount
Straff. Com Centre & grounds Aug 27128;
use ofcomm CenÍe parking lolcement pad
& grounds up to 3 times/year; use ofhall 5
times; use of mun sign; use of mun office
meeting room once/monthly; use of mun
photocopier
\ilatering, grounds prep, str€et
bamen, pmde traff. conhol,
provision ofgarbage
dumpster; picnic tables;
cleming of cement pad &
repais; assist with portable
wash¡oom facilities
Yes - Stmff. Comm. Ctr; Pæk;
Mun. Sign; Municpal Office
mtg room (l/month);
pbotocopier
2009 Stâtement ofRevenues &
Expenses provided
ICC & Padç gaftage dumpster, traffic
:ontrol for pamde, prep ofpark (cement
rad), portable wir facilities, picnic tables,
iCC parking lot for up to 4 other events,
rlacement & removal of street bamen,
rse of Municipal sigr¡ use of Municipal
)ffice for monthly meetings
Itrafordville Firef ghters Ass oc
Decrease experoes md increase prcfit which
is used to pwhase fire & rescue related
equipment
Vienna Comm Ctr (2 events in Mæ & Oct)Yes -Viema Com Ct 2009 Statement ofRevenues &
Expemes prcvided
VCC (whole hall) fee waiver for 2 events
(not incl. cleaning charges)
itrafordvi I Ie Lioness C h ù Misc. Comuity support itraffComm CenEe 2 events (May l/10
ìshfry plu one other event)
Yes - StraffCom Cfr+
kitchen
Events fom provided but no
financial ståtement
SCC fee waiver for 2 events
Snafordville Santa Claw Pørade Committee
'Liorc)
Prcvide Pmde & to have a reception for
children to meet Smta Clau St-aff Com Cenhe (1 event - Dec. I 1)
Yes - pmde support for
hafficcontrol-2penom+2
trucks (1 hr)
Yes - Stmff Com. Ctr
pamde immce, 2 trucks w/ lighs
(traffic confol -l hr) + rcad closure -
OId Chapel St S @ Heritage (left tum
only) *Note' road clos. not done ¡tr
2009
2009 Statement ofRevenues &
Expenditures provided
ìCC fees waived (not incl. cleming),
;ewices, manpower, rcad
:losws/suppor! equipment
Tills. & Dß trict Mtilt i-Senice Adult Litemcy, Commity Counselling s 6,177
Request $6,177 to be directed toward
Adult Basic Liter¿cy devoted to
Bayham
2009 Statement ofRevenues &
Expenses prcvided $500
Vienrc Lionæs Misc. Commity support
Viem Com Ctr -Den + Kitchen monthly
(3rd Mon. Sept - Jme *10 events) plus 1
event downstai¡s with prior nights set up & 2
events both up & dowDstairs & prior nights
selup + possible other events TBA
Yes - Viem Com Ctr
2009 Ståtement ofRevenues &
Expenditures prcvided +
Events fom
VCC basement & kitchen monthly (10
events) plus whole hall for 3 2ìay eventr
(not incl. cleming charges)
Yienrc Liorc Chb
Strafor bi I I e Lions C lub
lt Snofordville BPSC (Scouß)
Misc. Commity support
Misc. Commuity sr.pport
Io help fund activities & camps, also to
rpgrade equipment - ie. tents, canæs etc 9,000
Viema Com Ctr incl. kitchen (21 meetings
Kitchen only;3 events upstairs and kitchen;
2 events downstaiß; possible other
fimdmisen) + 2 events for tlte Leo's
Yes - Viem Com Ctr
)T RECETVE APPLICATIOI\FOR 2010
Need to upgrade equipment to prepæ
for'Wo¡ld Jmboree' in Mexico July
201 t.
Provided 2009 year end report
& list ofdates for use ofCC
VCC den - fee waiver for 2l meetings +
whole hall for up to 5 events (not incl.
cleaning charges)
SCC (kitchen-2 mtgs/mtl¡ wkly bingos,
4 ann. events - not incl. cleming øbles),
mmicipal sign
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Prcvided 2ol0 *î 1:io tl*tl
Received $1000 in 2008+'Policy, Org. & Rules' book I
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Totall 21,507
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THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
BY-LAW NO. 2010 - 034
A BY.LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF TIIE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR TIIE
SPECIAL BUDGET MEETTNG rrELD MARCH 30, 2010
WIIEREAS under Section 5 (1) of the Municipal Ac!200l S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
THEREFORE TIIE COT]NCIL OF TIIE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the special budget meeting held March 30,2010 is hereby
adopted and confirmed as if all proceedings were expressly embodied in this byJaw.
2. TIIAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 30th day of March
2010.
MAYOR CLERK
By-law 2010-034 A By-law to confirm all actions of Council Page 5 of 5