HomeMy WebLinkAboutApril 28, 2010 - Special CouncilCOUNCIL BUDGET MEETING AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Wednesday, April 28, 2010
7:00 p.m.
Page
1.CALL TO ORDER
2.DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
3.2010 DRAFT BUDGET
(a)Revised 2010 Draft Budget dated March 30, 2010 as previously circulated
(b)2010 Municipal Assistance Application Straffordville Lions Club
(c)Consideration of Municipal Assistance Applications cash assistance requests
4.BY-LAW
(a)By-law 2010-043 A By-law to confirm all actions of Council
5.ADJOURNMENT
(a)Adjournment
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Municipal Assistance Applications Summary - 2010 March 2010
(as amended)
App!¡sg Pumse oIAss¡stance ü Kequest ¡ee I'Va¡vef StaÍf Support ¡ac¡l¡tv Use Uther NotB 2009 Support ProYided
Bay ham His lorical Society Preseryation of history, Acquire artifacs
relating to Bayhm
Yes - use of Municipal Office
for monthly meetings, storage
in Edison Museum
File cabinet, file folders, paper,
envelo¡æs, use ofphotocopier and
supplies + I of our used/replaced
computers & assecories þrinter,
scmer etc)
2009 Revenue & Expense
Statement, Financial Report
orcvided
Jse of Municipal Office for monthly
neetings, storage in Edison Museum, fk
:abinet, file folden, envelopes, supplies,
rse ofphotæopier and supplies
Eæl Elgin Communiþ,4ss ís tance Program
(Comer Cupboard)To offset r€nt payments $ 1,500 1009 Revenue & Experse
Itâtem€nt pmvided $r,000
E6tmStor Misc. Commity suppof Vienna Com Cente l0 meetings plus 2-3
frmdnising events Yes - Viem Com Centre
1009 Revenue & Experse
Jtatement + Balance sheet
lrovided
Vierna Comm Ch (10 meetings plus 2-3
fundnising events)
9lgin Cowty Plowmen's Assoc
To assist with 2010 Couty Plowing Match -
advertising, prize mone¡ general
expendihues
$200 Letter only - no application
fom $200
Opt¡nisl Club Slralordyille/Bayhan Io have operating expenses for fundnisers Straff. Com Cenhe + kitchen (2 events)Yes - Stzff. Comm Ch
No 2009 budget supplied 2009
revenue md ex¡rerse Summary
supplied
SCC + kitchen 2 events (l dmce, lst aid
not incl. cleaning charges
Cner Talley Chanber ofCommerce Io assist with smer student wage (Interp.
lenhe mrtion)$t25 2009 Fimcial stâtement sl 8l
)tter Yalley Chanber ofCommerce Jse of SCC + gmt (clean exp.) allows more
I to advertise Expo
s t00 Stratr Corrun Ctr(l event - Expo)Yes - SÞaff Comm Ct 2009 Firìâncial statement SCC fee waiver
Port Btwell Commun¡ù Ch¡ldure Cen¡re Prchase new toys, equipment, p¡ogming
materials, new t¿bles for classrooms $3,000
Purchase new toys, equipment,
progrdming mterials, new lables for
classrooms
2010 Budget Prcjection and
2009 Revenue & Expense
Statement prcvided
$s00
oorl Btwell Hßtorical Society
To assist il the cost of conducting a pmde,
ie. food, advertising, equipment rental &
suppl ies, entertaiment etc.
s 1,405
Yes - Canada Day Par. (mad
:losures - legion to cenotaph)
Yes - beach are4 gazebo,
:enotaph & Marine Museum
parking lot
Pmde insmce coverage & road
closure, Port-o-potty, painting gaæbo
(has been done pesorully every yeu)
2010 Budget Projection
P¡ovided
1500 gnnt + use ofPB beach + traffic
)ontroVequipment & sÍeet closùe for
rmde
Port Buttell Legion - P.B. Br 524 Misc. Commity Support Tax Exenrption
Iax Exemptioq Steet closw/traffc
>onhol for Pa¡ade
IERVE Pa ren ls Ass o ci ati o n Spring (Graduation?) & Ilalloween Dance to
ñ¡ndraise for school pmjects
fes - StrafrComm Ctr+ cleming fees
vaived (2 events)Yes - StraffCom CÍ
Spring/Grad dance is undecided &
entatively for May or June - Hallowe'e¡
lance is Oct 29
2009 Statenent ofRevenues &
Expenditues pmvided ICC fee waiver for I event @ance)
Sl. Lukes Angliun Chwch Grild To assist St Luke's church & sewe the
commmity -ie. Fueml lmches
Viem Conm Cenre basement (2 pemy
sales and funeml lucheons as needed);
Memorial Park for 2 events
Yes - Viem Comm Cente &
Memorial parft as needed
Penny Sales (only cleaning charges
apply) & Fmeml lmches (rent &
cleaning exempt)
1009Income & Expeme
Jtatement supplied
VCC fee waiver (2 pemy sales and
i¡neral luncheoru as needed); VCC and
¡ark for 2 events
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Municipal Assistance Applications Summary - 2010 March 2010
(as amended)
Applicânt Puroose of Assistance $ Reouest ¡-æ Waiver Stâll Support Facil¡tv Use Other N otes 2009 Support Provid€d
Yrafordvi Il e Commun ily Comm.
To inprove commity relationships/pride;
improve appearance of Sû'affordville; pronott
municipality; ìJy'atermelon fest
No SetAmount
itraff. Comm Ct & grounds Aug 27128; use
rfCom Cenhe parking logcementpad &
¡ounds up ùo 3 timeVyea¡ use ofhall 5
imes; use ofnu¡ sign; use ofmun ofüce
neeting room once/monthly; use ofmun
rhotocopier
Watering, grounds pr€p, street
bamels, parade b-¿ff. contol,
provision ofgaröage
dumpster; picnic tables;
cleaning ofcement pad &
repain; assist with portable
wæhmm facilities
Yes - Straff Comm. CE Par*;
Mun. Sign; Municpal Office
mtg room (l/month);
photocopier
'WatemelonFest dumpster, grouds
cleaning, w/r facilities, additional picnir
tables. Also assist w/ renovations in
Parkette (ie. new plmts/up keep)
2009 Statement ofRevenues &
Expenses provided
SCC & Parlc gañage dumpster, tr¿ffic
conEol forparade, prep ofpilk (cement
pad), portable w/r facilities, picnic øbles,
SCC parking lot for up to 4 other events,
placement & removal of steel bmers,
use of Municipal sign, use of Municipal
Offce for moothly meetings
|ttafordv i I I e F iref gh I ers As s oc
Decrcase expenses md increæe profit which
is used to purchase fire & rescue related
equipment
Vierma Comm Ctr (2 events in Mar & Oct)Yes -Viem Comm Ctr 2009 Stâtement ofRevenues &
Expenses pmvided
VCC (whole hall) fee waiver for 2 events
(not incl. cleming cha¡ges)
Strafordv i I I e Li on æs C lub Visc. Conrnuity support
StraffCoÍm CÍ for2 events (May l/10
fishfry plus one other event)
Yes - StraffCoIm Cb+
kitchen
Events fom pmvided but no
filmcial statement
SCC fee waiver for 2 events
Itraîordville Sanla Clarc Parade Commillee
L,iou)
Provide Parade & to have a reception for
children to meet Santå Claus
Straff Comm Ctr (l event - Dec. I 1)
les - pmde support for
nffic contrrol - 2 peßons + 2
rucla (1 hr)
Yes - Straff. Comß Ctr
parade insurance,2 trucks il lights
(traffic conhol -l Ìu) + mad closu¡e -
Old Chapel St S @ Heritâge (lefttm
only) *Note road clos. not done in
2009
2009 Statement ofRevenues &
Expenditures prcvided
SCC fees waived (not incl. cleming),
seruices, mmpower, road
closureVsuppor! equþment
Til ls. & Distric¡ Multi-Semice Adult Literacy, Cornmunity Counselling $ 6,177
Request $6,177 to be directed towa¡d
Adult Basic Litency devoted to
Bayham
2009 Stâtement ofRevenues &
Expenses pmvided $500
Yienm Lionæs Misc. Commmity suppol
Viem Com Ctr-Den+ Kitchen monthly
(3rd Mon. Sept - June rl0 events) plus I
event dowrotairs with prior nights set up & 2
events both up & dowrsøin & prior nights
set-up + possible other events TBA
fes - Viem Com Cts
2009 Statement ofRevenues &
Expendituæs pmvided +
Events form
VCC basement & kitchen monthly (10
events) plus whole hall for 3 2day event
(not incl. cleaning charges)
YiamLíore Chù Misc. Comuity support
Viema Comm Ctr incl. kirchen (21 meetings
Kitchen only; 3 events upstairs and kitchen;
2 events downstairs; posible other
fundraisers) + 2 events for the læo's
Yes - Vienru Com Cb
Provided 2009 year end rcport
& list of dates fo¡ use of CC
VCC den - fee waiver for 2l meetings +
whole hall for up to 5 events (not incl.
cleaning chrges)
Itrafordville Lionr CIuh *Amends
{pr 14/10
Vf isc. Community suppo¡t
Straff Comm Ct-2 nonthly dinnermtgs
(incl cleaning tables), weeHy Bingo + 3
mual events
Yes - St¡aff. Comm. Ctr
Provided 2008 Balmce sbeet +
Stâtement ofExp & Dona
(2003-2007)
SCC (kitchen-2 mtgs/mth, wkly bingos,
4 ann. ev€trts - not incl. cleaning tables),
municipal sign
lst Straîordville BPSC (Scouß)Io help fund activities & camps, also to
upgrade equipment - ie. tents, ca¡oes eþ $9,000
Need to upgrade equipment to prepare
for'World Jamboree' in Mexico July
201 1.
Provided 2010 Rev & exp shee
+'Policy, Org. & Rules'book
Received $1000 in 2008
Total s 21,507
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THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO.2010 - 043
A BY.LA\ry TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF TIIE CORPORATION OF
THE MTJNICIPALITY OF BAYHAM FOR THE
SPECTAL BUDGET MEETTNG HELD APRrL 28,2010
WIIEREAS under Section 5 (l) of the Municþal Act,200l S.O. 2001, Chapter 2í,thepowers
of a municþal corporation are to be exercised by the Council of the municipality;
AND WIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised byby-law;
AND WHEREAS the Council of the Corporation of the Municipalityof Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
TIIEREFORE TIIE COUNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the special budget meeting held April 28,2010 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this byJaw.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finallypassed this 28th day of April
2010.
MAYOR CLERK
By-law 2010-043 A By-law to confirm all actions of Council Page 5 of 5