HomeMy WebLinkAboutFebruary 05, 2015 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
Thursday, February 5, 2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
7:00 p.m.
6:30 p.m. Committee of Adjustment
8:00 p.m. Court of Revision (Drainage)
Page
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
3. OTHER BUSINESS
(a) 6:40 p.m. - In Camera Meeting regarding personal matters about
an identifiable individual, including municipal or local board
employees
4. REVIEW OF ITEMS NOT LISTED ON THE AGENDA AND
ANNOUNCEMENTS
5. DELEGATIONS
6 - 18 (a) 7:05 p.m. - Fabiana Estrela, St. Thomas-Elgin Local
Immigraion Partnership Initiative re update on work completed
and upcoming initiatives
19 (b) 7:20 p.m. - Grahame Notman, Periscope Playhouse re fee
waiver request
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
20 - 29 (a) Regular meeting of Council held January 22, 2015
Special meeting of Council held January 28, 2015
7. MOTIONS AND NOTICE OF MOTION
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2015 Regular Council Agenda February 5, 2015
Page
8. RECREATION, CULTURE, TOURISM AND ECONOMIC
DEVELOPMENT
8.1. Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2. Reports to Council
9. PHYSICAL SERVICES - EMERGENCY SERVICES
9.1. Correspondence
9.1.1 Receive for Information
30 - 56 (a) Ministry of the Environment and Climate Change re
Bayham Distribution System Inspection Report
9.1.2 Requiring Action
9.2. Reports to Council
57 - 72 (a) Report PS-01/15 by Ed Roloson, Water/Wastwater
Operations Manager re Quarterly Reports for The Bayham
Water Distribution System, The Municipality of Bayham
Small Municipal Non-Residential Wells, The Richmond
Community Water System, Annual Reports for Port
Burwell Wastewater Treatment Plan Compliance Summary
and Biosolids Application Analysis
73 - 84 (b) Report FR-01/15 by Randy White, Fire Chief / By-law
Officer re Annual Report for fiscal 2014
10. DEVELOPMENT SERVICES - SUSTAINABILITY AND
CONSERVATION
10.1. Correspondence
10.1.1 Receive for Information
85 (a) Notice of Intention to pass a by-law to stop up,
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2015 Regular Council Agenda February 5, 2015
Page
close and convey part of a road allowance
10.1.2 Requiring Action
10.2. Reports to Council
86 - 89 (a) Report DS-03/15 by Bill Kniton, Chief Building Official,
Drainage Superintendent re 4th Quarter Report
90 - 92 (b) Report DS-04/15 re Outdoor Solid Fuel Combustion
Appliances
93 - 101 (c) Report DS-09/15 by Margaret Underhill, Deputy
Clerk/Planning Coordinator re Road Allowance - Market
Square, Port Burwell
102 - 115 (d) Report DS-10/15 by Margaret Underhill, Deputy
Clerk/Planning Coordinator re Consent Application E95/14
Best Line Farms Ltd.
116 - 125 (e) Report DS-11/15 by Margaret Underhill, Deputy
Clerk/Planning Coordinator re Consent Application E96/14
O'Connor
11. FINANCE AND ADMINISTRATION
11.1. Correspondence
11.1.1 Receive for Information
126 - 136 (a) Cheque Register being Cheque #018076 to Cheque
#018156 inclusive totaling $222,914.37 and Payroll
Disbursements for the period ending January 18,
2015 totaling $56,605.86
137 - 144 (b) Ministry of Municipal Affairs and Housing re 2014
Municipal Performance Measurement Program
145 - 146 (c) City of Pembroke re OPP Billing Model resolution
147 - 148 (d) Village of Merrickville-Wolford re resolution to
support Government's desire to limit Industrial Wind
Turbine projects
149 (e) Ontario Provincial Police re accountability and
reporting transparency
150 - 153 (f) Canadian Union of Postal Workers re Request for
Support to Save Canada Post
154 - 157 (g) Thames Valley District School Board re 2014
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2015 Regular Council Agenda February 5, 2015
Page
Director's Annual Report
158 (h) Ontario Good Roads Association re Heads Up Alert
- A Superior Court decision over Road Salt use sets
a dangerous precedent for Ontario municipalities
159 - 161 (i) Southwest Economic Alliance re Message from the
Board Chair
162 - 165 (j) Museums Bayham minutes of meeting held January
14, 2015
166 - 171 (k) Long Point Region Conservation Authority Board of
Directors minutes of meeting held November 5,
2014
172 (l) Telecommunications Alliance re New Area Code for
Southwestern Ontario
173 - 177 (m) Ms. Bobbie Vanstone re Signage at public beaches,
lakes and picnic areas for "Swimmers Itch"
178 - 179 (n) Information re Tillsonburg Turtlefest
11.1.2 Requiring Action
180 - 181 (a) Autism Ontario re World Autism Day
182 (b) Marge Thiessen re shed at Richmond Park
11.2. Reports to Council
183 - 188 (a) Report CL-01/15 by Lynda Millard, Clerk re Accessibility
Policy - Election Voting Locations
189 - 191 (b) Report CAO-03/15 by Paul Shipway, Administrator re LED
Streetlights
192 - 193 (c) Report CAO-04/15 re Otter Valley Utility Corridor - Rail
Trail
194 - 208 (d) Report CAO-06/15 re Proposed Wheelhouse
12. BY-LAWS
209 - 220 (a) By-Law 2015-012 Being a By-Law to authorize the execution of
an agreement between The Corporation of The Municipality of
Bayham and The Grand River Conservation Authority
221 (b) By-Law 2015-013 Being a By-Law to stop up and close part of
the unopened road allowance known as Market Square
222 (c) By-Law 2015-014 Being a By-Law to stop up and close for the
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2015 Regular Council Agenda February 5, 2015
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purpose of conveyance a part of the unopened road allowance
known as Market Square
223 - 224 (d) By-Law Z631-2014 Being a By-Law to amend By-Law Z456-
2003, as amended regarding 24 Pitt Street, Port Burwell (third
reading)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS cont'd
(a) Discussion re Committees and Committee appointments
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCUL
225 (a) By-Law 2015-015 Being a By-Law to confirm all actions of
Council
16. ADJOURNMENT
(a) Adjournment
Page 5 of 225
Municipality of Bayham
Council
January 8, 2015
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Local Statistics
or 1% of the
population
First Generation Immigrant
Second Generation Immigrant
Third or More Generation
Visible Minority
Visible Minority
Generation
Status
Non-official
Languages Spoken
Dutch - 85
German - 2015
Spanish - 145
Hungarian - 70
Based on 2011 National Household Survey, Statistics Canada
Total Population: 6940
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Project Background
Federally funded by Citizenship and Immigration Canada
Established January 2011
Developed a Settlement Strategy 2012-2015
15 member Council
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STELIP Council
Abe Harms Mennonite Community Services
Adriana Balderas Community Member
Bob Hammersley St. Thomas and Area Chamber of Commerce
Cathy Grondin Employment Services Elgin
Cindy Hastings St. Thomas Economic Development
Debra Mountenay EMO Workforce Planning and Development Board
Gerry Moniz Central Community Health Centre
Gary Clarke City of St. Thomas Alderman
John Robinson Community Member
Kate Burns Elgin County Economic Development
Mike Amato Fanshawe College
Pete Peters Mennonite Savings and Credit Union
Sharen Symondson Elgin Business Resource Centre
Shelley Harris YWCA St. Thomas-Elgin
Vicki Luke Ontario Ministry of Agriculture, Food and Rural Affair
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The St. Thomas-Elgin
Local Immigration Partnership
The St. Thomas-Elgin Local Immigration
Partnership (STELIP) is a community
initiative to facilitate the development and
implementation of sustainable solutions for
the successful integration of newcomers to the
city of St. Thomas and Elgin County
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Identified Priorities
Settlement and Integration
Language, ESL, and Communication
Employment, Entrepreneurship and Labour Market
Coordination of Services
Public Awareness
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Three years
Average of 100 participants including newcomers
and representatives from 40 service provider
agencies
Networked and shared information about services
Learned about the challenges experienced by
immigrants from different streams
Learned about cultural diversity
Walk with Me
A Networking Event for Service Providers and Newcomers
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Moving Forward
Annual event
Highlights the achievements
accomplished in the past
year and
Community consultation to
direct out future activities
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St. Thomas-Elgin Cultural Diversity
Committee
Promote and celebrate
cultural diversity.
Celebrate contributions
made by newcomers and
immigrants.
Help in building Welcoming,
Caring, and Inclusive
Communities.
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Welcoming, Caring, and Inclusive
Community Proclamation and Signs
•Declaring the
municipality Welcoming,
Caring, and Inclusive
•Mayor or municipal
officiate to sign
Proclamation
•Display a sign on the
service club boards in
your communities
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Newcomer Information Package
and Website Link
•Information about
settlement needs
•Resource copies available
at different locations
•Make available at the
municipal offices and
website
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Newcomer Champion Award
•Building prosperous, vibrant, and
connected communities
•Excellence in diversity and
inclusion
•Newcomer community
leader
•January 15th
•Presented at Moving
Forward February 19th
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For more information contact:
Fabiana Estrela
BA, Communications / Major in Media
St. Thomas-Elgin Local Immigration
Partnership, Project Coordinator
Festrela.stelip@gmail.com
(519) 631-9800 Ext. 259
Petrusia Hontar
M.Sc. Economic History: Demography,
M.Sc. Society, Science and Technology
St. Thomas-Elgin Local Immigration
Partnership, Researcher/ Project Facilitator
phontar.stelip@gmail.com
(519) 631-9800 Ext. 241
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Report PS-01/15 by Ed Roloson, Water/Wastwater Operations Ma...Page 71 of 225
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REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, Administrator
DATE: February 05, 2015
REPORT: CAO-03/15
SUBJECT: LED STREETLIGHTS
BACKGROUND
At the regular meeting of the Council of the Corporation of the Municipality of Bayham on May 15,
2014 Council gave direction for staff to investigate converting the existing municipal street light
inventory to light emitting diode (LED) technology. On August 7, 2014 Council referred Report No.
F2014-022 re LED Streetlights to 2015 Capital Budget deliberations. On December 17, 2014
Council passed a resolution approving the 2015 Capital Budget including $250,000 for LED
Streetlight conversion.
DISCUSSION
The benefit of upgrading the existing municipal street light infrastructure to LED street lights is as
follows:
i.reduce municipal expenditures on street light energy and maintenance;
ii.improve the quality of light emitted by municipal streetlights;
iii.enhance the natural environment both by consuming less energy and by avoiding light
trespass/pollution.
LED street lights do not contain a gas-filled bulb or filament but use charged electrons that jump
through a semi-conductor chip and then emit photons (light) when they land on the other side. A
single LED lamp may have many chips. This construction method makes LEDs highly resilient and
efficient. As a result, LEDs offer a number of advantages over High Pressure Sodium or Metal
Halide lights including:
i.l ower p ower consumption ranging from 40-70% energy savings.
ii.long, predictable lifetime, LED lights do not burn out, instead, they lose brightness over time,
while generally lasting many times longer than a conventional fluorescent or incandescent
light – up to 100,000 hours. The much less frequent need to service or replace LEDs
translates to low maintenance costs.
iii.More accurate color rendering. The color rendering index is the ability of a light source t o
c orrectly reproduce the colors of the objects in compari son to an ideal light source. 90-95%
of respondents in retrofitted municipalities preferred LED over other types of lighting.
Report CAO-03/15 by Paul Shipway, Administrator re LED Stree...Page 189 of 225
iv. Quick turn on and off. LEDs come on with full brightness instantly. Unlike mercury vapor,
metal halide and sodium vapor lamps (com monly used in street lighting), LEDs do not have
a problem restarting immediately (hot ignition) following a brief power failure or inadvertent
turn off.
v. Less attractive to nocturnal insects. Nocturnal insects are attracted to ultraviolet, blue and
green light emitted by conventional light sources.
vi. Higher light output even at low temperatures. While fluorescent lights are comparably
energy efficient, on average they tend to have lesser light output at winter temperatures.
vii. Less wasted light. Light from LEDs is very directional and they do not require diffusers or
reflectors that reduce lighting efficiency. As a result, light does not shine where it is not
wanted.
As previously outlined, in 2014 Staff sourced quotes from LAS and CRU Solutions. A summary of
the quotes based on a desktop audit (one for one street light exchange) are as follows:
LAS CRU Solutions
$272,916.00* Quote $210,347.75*
Bayham Street Light Inventory – 428 Fixtures
Current Annual Streetlight
Expenditures
$80,151.00
Current Annual Energy
Consumption
349,423 kwh
Estimated Annual Energy
Savings
232,908 kwh
Estimated Annual GHG
Reduction
23.3 Metric Tonnes
*After OPA Rebate
Both quotes contain the following elements:
i. utility provider information conversion (to immediately commence saving money);
ii. provision for replacement of davit arms;
iii. rewiring and refusing of 100% of street lights (billed on actual);
iv. investment grade audit complete with photometric design to attempt to minimize lighting
requirements;
v. ability to add street lights to the project;
vi. GPS coordinates for all street lights which can be inlayed into the Municipality of Bayham
GPS system and cross-referenced with the Municipality of Bayham asset management
software;
vii. provision of a street light design standard to be adopted by the Municipality and used going
forward;
Utilizing the aforementioned information, the Municipality of Bayham, on a one for one street light
conversion, would be able to reduce street light expenditure from $187/fixture or $80,036/year to
$61/fixture or $26,108/year which would produce a 4.3 year project payment period (utilizing an
energy escalation factor). Over the first ten years after the conversion the Municipality will save
approximately $566,000 and over the 20 year lifetime of the fixtures the Municipality will save
approximately 1.5 million dollars.
Since 2014 the OPA improved the granting program so that the Municipality is now eligible for a
significantly higher OPA Rebate, approximately $50,000. In order to capitalize on this opportunity,
in late December staff directed CRU Solutions to submit the highly technical OPA application for the
Report CAO-03/15 by Paul Shipway, Administrator re LED Stree...Page 190 of 225
Municipality. As a result, the Municipality has been approved in principle for the OPA grant.
The proposed, after rebate, total cost of $210,347.75 includes $39,870 for rewiring 100% of
streetlights and $16,612.50 for replacement of 25% of davit arms. The final costs in the project will
be billed on actual and may be substantially less than estimated.
The benefit of CRU Solutions is that they offer a complete turn -key solution including a
maintenance program after the initial installation, whereby any changes to the system will be
documented in electronic software. CRU will also GPS all streetlights which is of value to add to
the asset inventory and the Municipal GIS program. CRU will also incorporate all streetlight
accounts into a single bill and handle all Hydro One conversions.
RECOMMENDATION
1.THAT Report CAO-03/15 re LED Streetlights be received for information.
2.AND THAT Council authorize CRU Solutions to execute the LED Streetlight Conversion
Program in the Municipality of Bayham up to a total after rebate cost of $210,347.75.
Respectfully Submitted by:
Pau l Shipway
Administrator
Report CAO-03/15 by Paul Shipway, Administrator re LED Stree...Page 191 of 225
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, Administrator
DATE: January 08, 2015
REPORT: CAO-04/15 SUBJECT: OTTER VALLEY UTILITY CORRIDOR – RAIL TRAIL
BACKGROUND
On September 18, 2014 Council received Report PW 2014-020 re Rail Trail for information. The
report summarized that i n 2014 Capital Budget deliberations the Council of the Corporation of the
Municipality of Bayham allocated ten thousand dollars ($10,000), from the Trail Reserve, to the
Otter Valley Rail Trail Advisory Committee for work to be undertaken on the Rail Trail. Throughout
the summ er of 2014 the Municipality received complaints under the Weed Control Act R.S.0. 1990,
CHAPTER W.5 concerning noxious weeds present on the Rail Trail. Further the report outlined a
prospective path forward, utilizing Public Works employees to further the progr ess of the trail. Staff
were directed to gather more information and conduct a public consultation process and report back
to Council.
On January 8, 2015 the Council of the Corporation of the Municipality of Bayham received for
information the mi nutes of the Otter Valley Rail Trail Advisory Committee minutes which strongly
directed Council to take various actions to further the progress of the trail.
DISCUSSION
Through research it would appear that the Municipality of Bayham and the Town of Tillsonburg need
to reestablish effective communication pertaining to the Utility Corridor before any action is
undertaken. This is critically important as the Joint Venture Agreement states the Utility Corridor is
primarily a Utility Corridor and may have a secondary use as a passive trail system.
In 1997 the Village of Port Burwell and the Town of Tillsonburg entered into a Joint Venture
Agreement concerning the Otter Valley Utility Corridor. The Joint Venture A greement is a legal
document with prescriptive duties pertaining to ownership of the Utility Corridor and any actions to
take place on the Corridor. As a note, at amalgamation , the Joint Venture Agreement commenced
to be an agreement between the Municipality of Bayham and the Town of Tillsonburg. In the early to
mid-2000’s the Municipality and Town, pertaining to the Corridor, did not have a positive relationship
and were often on the brink of mediation and arbitration which necessitated costly legal assistance.
In general, the Town of Tillsonburg should be doing the financial books for the Joint Venture and an
Operating and Capital account should exist for the trail, along with the Joint Venture being recorded
in the Town of Tillsonburg FIR’s. Since both the Town and Bayham have had significant staff turnover
since the mid -2000’s it would seem prudent to conduct formal meetings in an attempt to produce
Report CAO-04/15 re Otter Valley Utility Corridor - Rail Tra...Page 192 of 225
wanted results with the Corridor. Further, the Joint Venture states that a budget must be presented
to the other party and approved prior to December 31 of the preceding year.
For background purposes, the Municipality also has an Option Agreement with AIM Power and a
Road Use Agreement with Erie Shores Wind Farms for use of the Corridor. Additionally, the majority
of the Corridor north of Vienna is leased to the abutting land owner’s as a result of line fence disputes
in the early 2000’s.
Staff have identified the following concerns that should be analyzed (costing) and addressed before
any work is commenced on a trail, notwithstanding ensuring all actions are in compliance with the
Joint Venture Agreement, those include:
I. Noxious Weed Control
II.Ditching
III.Ditch Grate Safety
IV.Brushing
V. Potential Fencing
VI.Way finding Signage
VII.Accessibility
VIII.Clarify land ownership in Port Burwell
Understanding the full cost and impact of the above mentioned items, to make a trail a reality will
allow the Municipality to convey and explain the same to Tillsonburg and also address any concerns
about Liability (c oncerns such as jointly limiting m otorized vehicle access along Corridor, which
should be addressed with priority). Following the approval of a budget, by both Tillsonburg and
Bayham, even if Bayham will pay for the trail portion itself, a formal public consultation process can
be engaged and finally work can commence.
In the interim, the Municipality, nor the Municipally appointed Otter Valley Rail Trail Advisory
Committee should take any action unless approved by the Joint Venture.
RECOMMENDATION
1.THAT Report CAO-04/15 re Otter Valley Utility Corridor – Rail Trail be received for
information;
2.AND THAT Staff be directed to coordinate a meeting of the Otter Valley Utility Corridor Joint
Board of Management with the Town of T illsonburg.
3.AND THAT Staff prepare a draft 2016 work plan to present to Tillsonburg prior to December
31, 2015.
Respectfully Submitted by:
P aul Shipway
Administrator
Report CAO-04/15 re Otter Valley Utility Corridor - Rail Tra...Page 193 of 225
REPORT
CAO
TO:
FROM:
DATE:
REPORT:
Mayor & Members of Council
Paul Shipway, Administrator
February 05, 2015
CAO-06/15
SUBJECT: PROPOSED WHEELHOUSE
BACKGROUND
At the January 8, 2015 meeting of Council, Council passed a motion requesting a report from staff
on the proposed Wheelhouse Project. Staff deemed it prudent to obtain written comment from the
Wheelhouse Committee to incorporate into the report to present a holistic picture of the proposed
Wheelhouse Project. On January 15, 2015 a listing of questions, as per below were provided to the
Wheelhouse Committee via email. On January 28, 2015 the W heelhouse Committee provided the
attached responses.
DISCUSSION
Staff provided the Wheelhouse Committee with the following, questions, concerns and statements
for response:
1)The entire project will be subject to municipal site plan control (as per the Official Plan). A
professionally prepared site plan drawing (subject to Council approval) is required to
properly address the structure placement (incl. zoning setbacks), location of access,
parking, grading, drainage, lighting to meet the following objectives:
a.ensure safety and efficiency of vehicular and pedestrian traffic;
b.minimize land use incompatibility between new and existing development;
c.provide functional and attractive on-site facilities such as landscaping and lighting;
d.control the placement and provision of required services such as driveways, parking;
e.ensure development as approved by Council;
f.provide accessibility for persons and disabilities.
2)If any deck structure or stair system is built, to the second level the CBO would need to
review the preliminary design of such a system as it would be a building and would need to
meet the regulations of the Ontario Building Code which means accessibility, not the
Wheelhouse which is a structure but the stair deck platform, this would have to have 100
lb./ft2 live loading , be considered and open air A4 assembly occupancy , need Eng. and
Arch design and site review, would need an elevator/lift (for clarification, if a high level deck
is constructed for viewing use ex. 8-10ft above grade, it could be accessed by a ramp, but
the ramp would be large for the area at 1-12 slope , it would take up the entire parking lot,
Report CAO-06/15 re Proposed Wheelhouse Page 194 of 225
therefore the reference to an elevator or vertical lift is made)
3) If any part of this project can be considered a building (under the Ontario Building Code),
with the exception of the foundation to support the artifact then washrooms would also be
required.
4) The location of this structure must not block any surface drainage of the parking lot, (the
committee should provide drawings marking out the desired location) so the Bayham staff
can determine if the surface drainage would be adversely affected.
5) Historical Society would be required to enter into a ‘standard trust agreement’ to permit the
Municipality to be able to obtain an asset resultant from gaming revenues. The Wheelhouse
would ultimately end up solely owned by the Municipality.
6) Full costing/estimates to be provided to the Municipality concerning:
a. Acquisition
b. Transportation
c. Placement (would require engineered structural support)
d. Remediation (cost and compliance with all applicable regulations-Health & Safety)
e. Parking lot alterations/paving
f. How does this impact the Operating and Capital Budget immediately and for the next
ten years?
7) Timeline for acquisition, placement, completion etc.?
The Wheelhouse Committee/Historical Society Meeting has provided that documents attached
hereto to address the questions, concerns and statements of staff.
Following review of the documentation provided by the Wheelhouse Committee, staff still have the
following statements and concerns:
1) A site plan drawing is required for staff to, with any certainty, address the structure
placement (incl. zoning setbacks), location of access, parking, grading, drainage and
lighting.
a. Setbacks – the nose of the W heelhouse is proposed to be on the property line; the
Minimum Front Yard Depth of 7.5m would apply to a display item, as such this
project would require a Minor Variance at the very least.
b. Access & Parking - the existing parking layout is deficient with parking on the Pitt
Street road allowance, however, the current parking lot allows vehicles to enter the
property and park parallel to the road. The proposed parking layout is not an
improvement but actually worsens the situation with seven spaces and an additional
three spaces suggesting multiple vehicles pull-in and back-out on to the street. Add
to this the proximity to the Pitt St and Robinson St intersection and a traffic flow
safety concern exists. A possible solution may be to re-align the spaces along Pitt St
to incorporate angle parking within the parking lot with one-way directional “in” and
“out” accesses. This would significantly reduce parking spaces.
2) Grading – no grading plan submitted
3) Existing and Proposed drainage – not shown on the site plan drawing
4) Lighting – will there be any lighting, external security or otherwise, that should be indicated?
5) Existing displays - the proposed site plan does not show the existing large boat and small
boat on display and the small building on-site presently. Are those items staying or being
removed?
Report CAO-06/15 re Proposed Wheelhouse Page 195 of 225
6)Sidewalk - staff would not support a continuation of the Robinson St sidewalk to wrap
around the corner on to Pitt Street, again on the street much like the parking.
7) From an Ontario Building Code perspective the CBO has no problems with the recent
proposal based on the structure is not a building except for the foundation that will support it,
this in essence will be exactly the same synopsis as the Ojibwa.
8)The total W heelhouse Project has a lofty total budget, with proposed mechanisms in place
to ensure the Municipality is not responsible for initial capital costs, but staff concerns
remain about on-going operational costs for the proposed Wheelhouse and how the same
will be continually financed, the same can be said for future capital costs. This does
acknowledge that the Wheelhouse Committee has committed to fundraising for the same,
but if efforts to fundraise do not succeed is the Council prepared to fund the same?
RECOMMENDATION
1.THAT Report CAO-06/15 re Proposed Wheelhouse be received for information.
2.AND THAT Council provide staff direction.
Respectfully Submitted by:
Paul Shipway
Administrator
Report CAO-06/15 re Proposed Wheelhouse Page 196 of 225
January 28, 2015
Municipality of Bayham
Attention: Staff: Paul Shipway
Bill Knifton
Marg Underhill
Mayor Paul Ens
Deputy Mayor: Tom Southwick
Councillor: Ed Ketchabaw
Wayne Casier
Randy Breyer
Re: Port Burwell Wheel House Project
Thank you for your email dated January 15, 2015, requesting additional information on the
Wheel House Project for Staffs review and comments back to Council before the end of today
the 28th of January.
As stated in previous meetings with council, we are seeking approval to place the Wheel
House on the municipal parking lot as shown in the attached plans. We believe we have
addressed staffs comments and will continue to supply information to staff once we have
submitted final building permit plans to the municipality. Naturally we cannot proceed with final
drawings until we have consent from Council on the final placement of the Wheel House. This
would be an agreement in principal pending standard site plan approval process and building
permits. Please advise the Wheel House Committee when a final vote by Council is
anticipated. If you have any further questions please feel free to contact the Wheel House
Committee for any further clarifications. You can contact Barry Wade as he will be the contact
person.
Report CAO-06/15 re Proposed Wheelhouse Page 197 of 225
Item 1:
A site plan will be submitted to the municipality for site plan approval. The final site plan will be
based on the Municipality Site Plan Guidelines and will comply with all zoning and set back
requirements.
Item 2:
The proposed deck structure and stair system will meet the Ontario Building Code requirements.
All loads and design specifications will be provided by a certified building designer and structural
engineer. On January 26, 2015 the building committee met with Bill Knifton to review the
proposed Wheel House and determined that the Wheel House itself is not consider a building and
does not need to meet the Ontario Building Code requirements on accessibility. As stated above
the only items that need to meet the OBC are the stairs, catwalk and guardrails.
Item 3
No washroom facilities are required as this structure is not considered a building under the
Ontario Building Code Act.
Item 4
The building committee is aware of the drainage issues and has discussed in length how the
existing catch basin will be affected by the build. Drainage will not be interrupted and access to
the drain will be provided for future maintenance. This will be addressed once drawings have
been submitted to the municipality for approval.
Item 5
The Historical Society is willing to enter into a “standard trust agreement” with the municipality.
Item 6
Attached is a budget breakdown of the cost to build the proposed Wheel House. As stated
previously it is the intent of the Historical Society to raise the funds needed to complete the Port
Burwell Wheel House Project. The Historical Society will not be asking for funds from the
municipality and will not proceed with the placement of the structure on the municipal site until
the funding is in place. Regarding Operating and Capital Budget expenditures, it is the intent of
the Historical Society to maintain the structure thru its own volunteer program.
Report CAO-06/15 re Proposed Wheelhouse Page 198 of 225
Acquisition:
An agreement to purchase the Wheel House between the Historical Society and Barnes
Construction in Port Maitland has been agreed on, for the price of $0.00. The Historical Society
has agreed to create a memorial plaque in memory of George Barnes in lieu of the original
asking price of $5,000.
Transportation:
It is the intent of the Historical Society to provide an experienced team of professionals to have
the Wheel House dismantled in Port Maitland and transported by flatbed to a privately owned
property in Port Burwell where it will be reassembled and refurbished prior to its final move to
the proposed location on Robinson Street in Port Burwell. The move from the private property
to the municipal property will once again be moved by flat bed and craned into position as per
the site plan agreements.
Placement:
The Wheel House will be securely anchored to the ground by either a floating slab or piers.
Once final loads and wind uplift calculations have been determined drawings from a
professional engineer will be submitted to the Municipality for final approval.
Remediation:
The building committee has been in touch with WSIB and has confirmed that there is no
requirement by the Municipality to provide workman’s compensation for volunteers that are
working on site. Trades that are being hired by the Historical Society will be require to provide
$5,000,000 proof of liability Insurance and WSIB clearance certificates. The Historical Society
will provide the municipality with proof of these policies and clearances.
Parking Lot Alterations / Paving
As indicated in the drawings provided to Council, the existing parking lot provides parking for 23
vehicles. With the new site plan, the Historical society has been able to provide a redesigned
parking lot that provides an equal amount of parking. The Historical Society will be repainting
the parking lot to address the new layout.
Report CAO-06/15 re Proposed Wheelhouse Page 199 of 225
Time Line
It is the intent of the Historical Society to start the dismantling of the Wheel House in the spring
of 2015. The rebuild of the Wheel House is to be completed by summer of 2015 and moved to
its final resting place by late summer. As stated previously it is the intent that the final move of
the Wheel House from private land in Port Burwell will not take place until all funding is in place
for the cost of the final move. This will remove the municipality from any risk that liens could be
placed on the lands prior to taking ownership of the artifact.
We trust we have address your concerns, and look forward to continuing to build a better Bayham
Sincerely yours
Wheel House Committee
Barry Wade
Ron Bradfield
Chuck Buchanan
Albert White
Bev Hickey
Susan Start
Report CAO-06/15 re Proposed Wheelhouse Page 200 of 225
Port Burwell Wheel
House Project
CONSTRUCTION BUDGET January 27, 2015
DESCRIPTION SUBCONTRACTOR ESTIMATE
Planning & PreConstruction
Plans & Design Services 1500.00
Structural & Mechanical Inspections 400.00
Engineering 2000.00
Soils Investigation 400.00
Survey 700.00
Curb Layout 0.00
Blueprints & Photocopies 200.00
Permits
Building Permit Bayham 400.00
Development Fees Bayham 0.00
Site Plan Review/Approval Bayham 500.00
Demolition permits Bayham 0.00
Park Dedication Bayham 0.00
Water Permits Bayham 0.00
Hydro Permits Bayham 0.00
Foundation
Site Work Allowance 3000.00
Site Servicing Hydro Trenching 500.00
Footers n/a 0.00
Foundation n/a 0.00
Transportation of Wheel House Allowance 3000.00
Concrete Slabs 1200 sf Allowance 15000.00
Sawcuts inc 0.00
Concrete Pumping n/a 0.00
Damproofing n/a 0
Pilon Sign n/a 0.00
Styrofoam SM 2"n/a 0.00
Styrofoam Labour n/a 0.00
Structural Steel
Welding labor n/a 8000.00
Structural Steel n/a 4000.00
Steel Sheet Goods Haul n/a 3500.00
Steel Deck n/a 1500.00
Steel Stairs n/a 3000.00
Steel Guardrails n/a 5000.00
DESCRIPTION SUBCONTRACTOR Estimate
Framing - Continued
Fascia & Soffit 0.00
Structural Steel See above 0.00
Trusses 0.00
Crane for Trusses Allowance 2500.00
Exterior Windows & Doors
Barry Wade Design - Construction - Management Page 1
Report CAO-06/15 re Proposed Wheelhouse Page 201 of 225
Port Burwell Wheel
House Project
CONSTRUCTION BUDGET January 27, 2015
Windows n/a 0.00
Window Hardware n/a 0.00
Exterior Doors n/a 0.00
Garage Door(s)n/a 0.00
Glass Block n/a 0.00
Mechanical Systems
Electrical Labor Allowance 1000.00
DESCRIPTION SUBCONTRACTOR ESTIMATE
Mechanical Systems (con't)
Plumbing Labor n/a 0.00
Plumbing Fixtures n/a 0.00
Gas (Medical) Service n/a 0.00
Water Line Installation n/a 0.00
Water Pump-Well n/a 0.00
Water Treatment n/a 0.00
Sewer Line n/a 0.00
Holding Tank Supply & Install n/a 0.00
HRV & Mechanical n/a 0.00
Bathroom Fans n/a 0.00
Fireplace(s) & Trim
Fireplace Unit(s)n/a 0.00
Trim Surround n/a 0.00
Mantle n/a 0.00
Chimney Detail n/a 0.00
Roofing
Roofing Labor & Materials n/a 0.00
Attic Vents n/a 0.00
Insulation & Drywall
Drywall Lower floor 2500.00
Caulking Allowance 300.00
DESCRIPTION SUBCONTRACTOR ESTIMATE
Exterior Veneers
Brick Materials n/a 0.00
Brick Labor n/a 0.00
Brick Cleaning n/a 0.00
Stucco / EIFS n/a 0.00
Siding n/a 0.00
Stone n/a 0.00
Parging n/a 0.00
Barry Wade Design - Construction - Management Page 2
Report CAO-06/15 re Proposed Wheelhouse Page 202 of 225
Port Burwell Wheel
House Project
CONSTRUCTION BUDGET January 27, 2015
Timber Brackets n/a 0.00
Scaffolding Allowance 3000.00
Cabinetry & Countertops
Cabinetry n/a 0.00
Countertops n/a 0.00
Cabinet Hardware n/a 0.00
Interior Trim & Stairs
Interior Doors & Trim n/a 0.00
Int. Trim Labor Allowance 1500.00
Stair System Materials n/a 0.00
Stair System Labor n/a 0.00
Floorcoverings & Ceramics
All Flooring Allowance 1200.00
Hardwood Materials n/a 0.00
Hardwood Labor n/a 0.00
Ceramic Tile n/a 0.00
Tub / Shower Tilework n/a 0.00
Fireplace Tilework n/a 0.00
Vinyl Flooring n/a 0.00
Underlayment n/a 0.00
Screw Floor n/a 0.00
Carpet n/a 0.00
Interior Finishes
Sandblasting Allowance 2500.00
Wallcoverings n/a 0
Interior Paneling n/a 0
DESCRIPTION SUBCONTRACTOR Estimate
Hardware & Shelving
Door Hardware n/a 0.00
Installation Labor n/a 0.00
Bath Hardware n/a 0.00
Mirrors n/a 0.00
Shower Doors n/a 0.00
Closet Shelving n/a 0.00
Appliances
Appliances n/a 0.00
Installation Labor n/a 0.00
Site Improvements
Final Grading Allowance 800.00
Concrete Drives/Walks n/a 0.00
Landscaping Allowance 500.00
Irrigation System n/a 0.00
Retaining Walls n/a 0.00
Asphalt n/a 0.00
Parking Lot Painting Allowance 500.00
Barry Wade Design - Construction - Management Page 3
Report CAO-06/15 re Proposed Wheelhouse Page 203 of 225
Port Burwell Wheel
House Project
CONSTRUCTION BUDGET January 27, 2015
Illuminated Sign n/a 0.00
Restoration n/a
Exterior Areas & Finishes
Ext. Deck Materials n/a 0.00
Ext. Deck Labor n/a 0.00
Deck Painting or Sealing n/a 0.00
Exterior Painting n/a 0.00
Screened Porches n/a 0.00
Ext./Int. Columns n/a 0.00
Brick Steps n/a 0.00
Exterior Hand Rails n/a 0.00
Shutters n/a 0.00
Mailbox n/a 0.00
Specialty Options
Central Vacuum/Rough-ins n/a 0.00
Security System n/a 0.00
Intercom System n/a 0.00
Interior Signage n/a 0.00
Dumbwaiter n/a 0.00
Stereo System Prewire
DESCRIPTION SUBCONTRACTOR Estimate
Construction Clean Up
Clean Up - Daily Allowance 800.00
Clean Up - Final Allowance 500.00
Dumpster/Dump Fees Allowance 500.00
Project Overhead
Builder's Risk Insurance Allowance 800
Project Phone allowance 0.00
Signage n/a 400.00
Construction Utilities Allowance 800.00
Rental Equipment Allowance 300.00
Temporary Stairs n/a 0.00
Punch List Allowance 0
Contingency Allowance 1,000.00
Interior Design Consultation Allowance 0.00
Project Subtotal $74,000.00
Job Coordination
Job Coordination - Overhead Allowance 0.00
Project Total $74,000.00
Including HST $9,620.00
Total $83,620.00
Barry Wade Design - Construction - Management Page 4
Report CAO-06/15 re Proposed Wheelhouse Page 204 of 225
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