HomeMy WebLinkAboutJanuary 22, 2015 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
Thursday, January 22, 2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
5:30 P.M.
The regular meeting of the Council of the Municipality of Bayham was held on
Thursday, January 22, 2015 in the Council Chambers. Present were Mayor Paul Ens,
Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed
Ketchabaw, Administrator Paul Shipway and Clerk Lynda Millard.
Planning Coordinator 1 Deputy Clerk Margaret Underhill and Treasurer Lorne James
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 5:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. OTHER BUSINESS
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 5:30 p.m. to discuss:
• labour relations or employee negotiations'
• a proposed or pending acquisition or disposition of land by the
municipality or local board.
CARRIED
(b) In Camera Meeting regarding labour relations or employee negotiations, a
proposed or pending acquisition or disposition of land by the municipality or
local board and litigation or potential litigation including matters before
administrative trubunals, affecting the municipaliy or local board.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
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Council Minutes
January 22, 2015
THAT the Committee of the Whole do now rise from the "in Camera"
session at 7:17 p.m.
CARRIED
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned for a short recess and reconvene
at 7:22 p.m.
CARRIED
4. REVIEW OF ITEMS NOT LISTED ON THE AGENDA AND
ANNOUNCEMENTS
(a) Addendum added re Notice of Intention to pass a By -Law to stop up and close
parts of a road allowance and stop up, close and convey part of a road
allowance as item 10.1.1(b)
5. DELEGATIONS
(a) 7:22 p.m. - RACHAEL WINTERMUTE re dog park proposal
File: R00
Rachael Wintermute provided an overview of fundraising efforts to date and
amount of community support received for a dog park.
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the presentation by Rachael Wintermute re dog park proposal be
received for information.
CARRIED
(b) 7:28 p.m. KAREN BECHARD re McCord Lane
File: T05
Staff was directed to request the residents of McCord Land and the owner of
McCord Farms meet with staff to discuss a resolution of McCord Lane
ownership.
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Council Minutes January 22, 2015
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the presentation by Karen Bechard re McCord Lane be received for
information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held January 8, 2015.
Moved by: Councillor Casier
Seconded by: Councillor Breyer
"THAT the minutes of the regular meeting held January 8, 2015, be
amended to reflect that Deputy Mayor Southwick declared an interest to
item 5(c) as he is participating in the ALUS program and a Board Member
of the Long Point Region Conservation Authority Board and adopted, as
amended.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES - EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION
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Council Minutes January 22, 2015
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Ministry of Agriculture, Food and Rural Affairs re Agricultural Drainage
Infrastructure Program.
File: A16
Moved by: Deputy Mayor Southwick
Seconded by. Councillor Ketchabaw
THAT information item 10.1.1(a) be received for information.
CARRIED
(b) Notice of Intention to pass a By -Law to stop up and close parts of a road
allowance and stop up, close and convey part of a road allowance
File: T08
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT information item 10.1.1(b) be received for information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report DS -06115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re
Site Plan Agreement - 6679 Woodworth Rd.
File: D11.R0EL
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS -06115 be received for information;
AND THAT By-law No. 2015-007, being a By-law to authorize the execution
of a Site Plan Agreement between Roelands and Timmermans and the
Municipality of Bayham for development at the property known as 6679
Woodworth Road be presented for enactment.
X11:7:11:
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January 22, 2015
(b) Report DS -07115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re
Road Allowances Concession 1 Btwn Lots 15, 16 and Concession 1 Lot 16
File: T09.CSINOS
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report DS -07115 be received for information;
AND THAT By -Law 2015-009 being a by-law to stop up and close part of
the unopened road allowance between Lots 15 & 16 Concession 1, north
and south of Lakeshore Line be presented for enactment;
AND THAT the Municipality of Bayham has no interest in the Road
Allowance between Lots 15 & 16 Concession 1 south and north of
Lakeshore Line (formerly known as New Lake Road) and no interest in Part
Lot 16 Concession 1 being the "New Travelled Road" south of the
Lakeshore Line (formerly known as New Lake Road) as set out in Bylaw
318 registered as BM5939 and shown on Plan D1071 and Reference Plan
11R6256 and the Municipality has not maintained these lands nor
expended any public funds on these lands;
AND THAT By-law 2015-008 being a by-law to assume and establish lands
in the Municipality of Bayham, known as Csinos Road, as part of the open
public highway system be presented for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Cheque register being Cheque #017965 to Cheque #018075 and totaling
$575,454.66 and Payroll Disbursements for the period ending January 4, 2015
totaling $56,178.43.
(b) East Elgin Secondary School re 5th Challenge Day request for financial
support.
File: A01
(c) Association of Municipalities of Ontario re Federal Gas Tax Fund Payments
File: A16
(d) Ministry of Municipal Affairs and Housing re congratulations to Mayor Ens and
Ministry information
File: A16
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January 22, 2015
(e) Elgin County re mandatory long -form census
File: A16
(f) Ministry of Citizenship & Immigration, Ministry of Tourism, Culture & Sport re
2015 Ontario Volunteer Service Awards
File: A16
(g) Bruce Campbell, President and CEO Independent Electricity System Operator
re Serving Ontario's Electricity Consumers
File: A16
(h) Heart & Stroke Foundation re 2015 Drive to Save Lives Campaign
File: M00
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT information items 11.1.1 (a) - (h) be received for Information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report TR -03115 by Lorne James, Treasurer re LAS Fuel Program
File: L03 -LAS
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Council direct staff to enter into the LAS Fuel Program and sign the
Participation and Payment Agreement subject to confirming Dowler Karn
can/cannot match the prices provided by LAS.
AND THAT Council direct staff to bring forward a by-law to authorize the
same.
CARRIED UNANIMOUSLY
(b) Report TR -04115 by Lorne James, Treasurer re LAS Energy Program
File: L03 -LAS
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
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January 22, 2015
THAT Council direct staff to enter into the LAS Electricity Procurement
Program.
AND THAT Council direct staff to bring forward a by-law to authorize the
same.
CARRIED
12. BY-LAWS
(a) By -Law 2015-007 Being a by-law to authorize the execution of a site plan
agreement between Roelands 1 Timmermans and The Corporation of the
Municipality of Bayham
(b) By -Law 2015-008 Being a by-law to assume and establish lands in the
Munucipality of Bayham as part of the open public highway system (Csinos
Road)
(c) By -Law 2015-009 Being a by-law to stop up and close part of the unopened
road allowance between Lots 15 & 16 Concession 1, North and South of
Lakeshore Line, in the Municipality of Bayham, in the County of Elgin,
designated as Parts 1 & 2 on the Registered Plan 11 R-9732
Moved by: Councillor Casier
Seconded by: Councillor Breyer
"THAT By -Laws 2015-007, 2015-008 and 2015-009 be read a first, second
and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By -Law 2015-010 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
"That confirming By -Law 2014-010 be read a first, second and third time
and finally passed."
Page 7 of 8
Council Minutes
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
"THAT the Council meeting be adjourned at 8:05 p.m."
CARRIED UNANIMOUSLY
IV
14 AYOR _
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January 22, 2015
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