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Home My WebLink AboutBayham Council Minutes 1991BAYHAM TOWNSHIP 10 Council Minutes 1991 2150 Council Chambers Straffordville, Ont. January 3, 1991 The regular meeting of Bayham Township Council is held January 3rd, 1991 at 10:00 a.m. Reeve Vane Chute presides with Deputy Reeve, R. Sandham, Councillors G. Nelles, R. Phillips and J. Nezezon in attendance. Moved by J. Nezezon Seconded by R. Sandham That the minutes of the regular meeting of Council held December 20, 1990, having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried ........ CONFLICT OF INTEREST Councillor R. Phillips declares an interest in the matter dealing with a property agreement with Phillips and the Township of Bayham with regard, to road allowance. CORRESPONDENCE 1.) Gibson Linton Toth 2.) Natural Resource Gas Re: Therrien Appeal Re: Outstanding Taxes 3.) Ministry of Municipal Affairs Re: 1991 Election Information 4.) County of Elgin Land Re: Submission E233/90 Division Committee Land Severance Apd. DELEGATIONS Mr. Jim Gibbons, Road Superintendent was present to discuss various matters concerning the Township Works Department. Mr. Gibbons reported that the recent heavy rainfall resulted in an abnormal number of washout problems. Discussion took place regarding fencing placed on the Township road allowance and what the Township's position is regarding this situation. The Road Superintendent was requested to place reflective signs on such fencing for the present time. Equipment rental rates were discussed and how they affected the overall road budget. Mr. Edward Matschke was present regarding the poor road conditions at his residence at Concession 5, Lot 7. It was felt that the placement of gravel on this road would alleviate the problem. Mr. Gibbons advised that when the new gravel pit is opened, he would attend to this matter. Mr. Harold Dennis, Township Fire Chief was present to discuss matters concerning the Bayham Township Fire Department. Mr. Dennis presented his annual report to Council. Mr. Dennis advised that no calls were required in Vienna during 1990. A lengthy discussion regarding mapping on the fire department's computer system. Progress has come to a standstill on this project due to a problem encountered with road identification especially in the southerly portion of the Township. It was conceded that numbers would be the most practical system to use. Mr. Barker a resident of Richmond was present to spea)r to council concerning some trees which are growing on the road allowance adjacent to his property. The Township had to advise Mr. Barker and other area residents that trees growing on the road allowance would have to be moved in order to avoid possible damage caused by the root system, to the just recently paved street. Mr. Barker advised that he would like 2151 Minutes of Council meeting held January 31 1991 continued ..... Delegations continued ........ to see the trees adjacent to his property remain as he felt they did not pose a threat to the street. Council advised that they would consider his request and take a second look at the matter. Mr. Allan Veitch who resides at Con. 9 Pt Lot 11 meets with Council to discuss his concerns to recent charges he received for repairs made to the Stewart Drain. Mr. Veitch advised about his concerns regarding the cost of this repair and also any future repairs that may be requested. He felt that problems could arise with property owners not properly maintaining their property which would lead to future problems on a drain that would be costly to other property owners within the drainage area. Council advised that the Township should be advised when these problems become evident so that action can be taken to avoid a costly repair job. Mr. Jack Petrie was present on behalf of Mr. George Lysy and Steve Sas, who have applied for a severance of 20 hectares from his property located on Concession NTR, Lot 121 & 122. Council advised that they had no concerns regarding this application. Mr. Lloyd Cowan, presented a report on the activities of the Long Point Region Conservation Area which affects the Bayham Township. Mr. Cowan advised that the authority is presently seeking to increase controls on development in wooded areas. On another matter concerning a drainage ditch along his property on No. 19 highway, Mr. Cowan was advised that Mr. Spriet, the Township drainage engineer would be contacted regarding this matter. Mr. Paul Hinde, Township Planning Consultant was present to discuss various matters concerning the Township Official Plan and Zoning By -Laws. Discussion took place regarding the proposed Official Plan Amendment and the results of meetings with the various Provincial Ministers. Mr. Hinde advised that the Ontario Ministry of Agriculture and Food were not completely satisfied with the proposals. It was decided to try to arrange afurther meeting with them in the near future. Mr. Hinde was requested to see if he could arrange such a meeting. Mr. Hinde then discussed the Ontario Municipal Board decision regarding the hearing dealing with Mr. Therrien's application. Conditions of the decision were discussed in detail. The matter of fees By -Law was presented and recommended by Mr. Hinde in light of the costs involved when planning and zoning matters are appealed. Mrs. Ruby Millard was present to discuss with council the matter regarding the severance application she had made on her property. This application had not been granted as it did not meet the requirements of the Township Zoning By -Law. During the discussion it appeared that an error as to lot size was made on Mrs. Millard's application and that the frontage was stated incorrectly. Mrs. Millard was advised to check into this matter. Reeve Chute declared a public meeting to deal with a proposed Official Plan Amendment for the Township of Bayham parsuant to Section 17 of the Planning Act 1983. Mr. Paul Hinde, the Township Planning Consultant conducted the meeting for it's entirety. A number of Township residents were in attendance for the meeting. Mr. Hinde explained to those present, the reasons for this Amendment and the effect it will have on the present Official Plan. Comments were then accepted from the public regarding this Amendment and a question and answer period was then conducted with those present. No objections were received from those present nor was there any written comments or objections received. The public meeting was then declared closed at 3:40 P.M. 2152 Minutes of Council meeting held January 3, 1991 continued ..... Resolutions Moved by J. Nezezon Seconded by C.R. Phillips That this Council has no objection to the severance application # E 233/90 of George Lysy and Steve Sas, Lot.121,122, Concession N.T.R. Township of Bayham. Carried ........ Moved by C.R. Phillips Seconded by R. Sandham That this Municipality approve memberships and appoint delegates to the following municipal associations Association of Municipalities of Ontario - all members of Council and the clerk Ontario Good Roads Association - All Council members, Road Superintendent, Clerk and Deputy Clerk Ontario Association of Municipal Clerks 6 Treasurers Clerk/treasurer Ontario Association of Municipal Tax Collectors Clerk/Treasurer, Tax Collector Ontario Association of Fire Chiefs Fire Chief and Deputy Fire Chief 'Elgin County Road Superintendents Association Road Superintendent The Ontario Road Superintendents Association Road Superintendent Elain Countv Mutual Aid Fire Service Association Fire Chief and Deputy Fire Chief Ontario Farm Drainage Association Drainage Inspector Carried ........ Moved by C.R. Phillips Seconded by R. Sandham That the Treasurer be authorized to make disbursements of investment interest to the several cemetery boards in the municipality: Straffordville Cemetery Board $1775.98 Eden Cemetery Board 1686.82 Calton Cemetery Board 1636.60 Guysboro Cemetery Board 1125.21 Dobbie Cemetery Board 733.07 Old Port Burwell Cemetery Board 320.51 Smuck Cemetery Board 484.20 Bayham West Cemetery Board 610.60 Claus Cemetery Board 277.17 Light Cemetery Board 189.30 Firby Cemetery Board 110.39 Edison Cemetery Board 1013.00 2153 BY-LAWS #2590 Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2590 being a by-law to authorize the borrowing of $2,400,000. be now read a First Time. Carried ........ Moved byrC.R. Phillips Seconded by J. Nezezon And resolved that By -Law 2590 be now Read a Second Time. Carried ........ Moved by C.R. Phillips Seconded by R. Sandham And resolved that By -Law No. 2590 be now Read a Third Time and finally passed. Carried........ #2591 Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -,Law No. 2591 being a by-law to appoint a Chief Building Official, Plumbing Inspector, Property Standards Officer and By -Law Enforcement Officer for the Township of Bayham be now Read a First Time. Carried ........ Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2591 be now Read a Second Time. Carried ........ Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2591 be now Read a Third Time and finally passed. Carried ........ #2592 Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2592 being a by-law to confirm all actions of the council of the Township of Bayham at the meeting held January 3, 1991 be now Read a First Time. Carried ........ Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. 2592 be now Read a Second Time Carried ........ 11 2154 Minutes of Council meeting held January 3, _1991 continued..... Bir -Lava continued ........ Moved by C.R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2592 be now Read a Third Time and finally passed. Carried ........ Moved by R. Sandham Seconded by J. Nezezon That this council now adjourn to meet again on January 17, 1991 at 7:30 P.M. .- C`�F t.-..... Reeve 4 Carried ........ Clerk Council Chambers Straffordville, January 7, 1991 A special meeting of Council is held this date for the purpose setting the salaries and wages for 1991 Reeve Chute presided with Deputy Reeve R. Sandham and Councillors Nelles, J. Nezezon and R. Phillips in attendance. RESOLUTIONS Moved by G. Nelles Seconded by C.R. Phillips That Councillors be paid at the rate of $115.00 per month. Reeve be paid $225.00 per month and Deputy Reeve $175.00 per month. Plus, $100.00 per regular meeting and $70.00 per special meeting with the Clerk/Treasurer receiving councillors remuneration for meeting at other than regular office hours. Mileage to be paid at the rate of 30t (thirty cents) per KM. Moved by C.R. Phillips Seconded by G. Nelles adjusted effective Transfer Station Caretaker Fire Chief Deputy Fire Chief Fire Captain Fire Fighters attending in excess $39.25 per call Moved by R. Sandham Seconded by J. Nezezon salaries $6.84 per $7065.00 per $5159.00 per $ 42.45 per $ 34.55 per of practices adjusted effective Tax Collector - $14.55 per hour Chief Building Official, Plumbing Inspector, By -Law Officer - $30,000.00 per annum plus Road Superintendent - $38,000.00 per annum Office Clerk/Assistant - $10.00 per hour Deputy Clerk/Treasurer - $28,822.50 per an Clerk Treasurer - $45,000.00 Moved by J. Nezezon Seconded by R. Sandham That hourly rated employees the rate of $13.25 per hour. Moved by R. Sandham Seconded by J. Nezezon hour ann. ann. call call with receiving Drainage Inspector, 30(t per km. Carried department Carried That Mr. Barker, a resident of Richmond be advised that the trees located on the Township road allowance may be moved at his expense if he wishes to preserve them. Should he not wish to do this, the Township of Bayham will remove them after April 30,1991. 2156 Minutes of Special meeting of Council January 7, 1991 continued ... Resolutions continued ........ Moved by J. Nezezon Seconded by G. Nelles That this special meeting of Council do now adjourn. Carried ........ 0 2157 Council Chambers Straffordville, Ont. January 17, 1991 The regular meeting of Bayham Township Council is held January 17, 1991 at 7:30 P.M. Reeve Van Chute presides with Deputy Reeve R. Sandham, Councillors J. Nezezon, R. Phillips and Gerald Nelles in attendance. Moved by R. Sandham Seconded By C. R. Phillips That the minutes of the regular meeting of Council held January 3, 1991 and special meeting held January 7, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. CONFLICT OF INTEREST No conflicts declared 1.) Ministry of Transportation 2.) Spriet Associates 3.) Connie Kernahan 4.) Long Point Region Con. Auth 5.) Spriet Associates 6.) John Hendricks DELEGATIONS Carried ........ All way stop signs T. Cox Drains - Job No. 86002 Corinth Municipal Drain Charge Drain - John St. Branch Backus Heritage Conc. Area Smith Drain Petition for road paving Concession 3,west of Highway # 19 Mr. Jim Gibbons, Road Superintendent is present to discuss matters concerning the Township Works Department. Mr. Gibbons discussed what further work would be required in 1991 regarding the Moore Bridge. Mr. Gibbons is requested to provide estimates for the 1991 road budget. Also to be considered is the purchase of two chain saws, a new truck and required repairs to existing equipment. Also discussed was the need to install an exhaust fan in the works garage. Mr. Gibbons presented an estimated cost to have a new system installed for $3500.00. Council request Mr. Gibbons to obtain another price. Mr. Gibbons presented Council with a petition for road paving (item # 6 under correspondence) on Concession 3 west of Highway # 19. This item is referred for consideration in the 1991 budget. Mr. Gibbons also reports that the laneway for the new gravel pit has now been completed. Mr. Dwayne Daniel, Chief Building Official is present to discuss problems regarding the Smith Drain. Mr. Daniel and Mr. John Spriet, Drainage Engineer, (item # 5 correspondence) visited with Mr. Ken Gagnon and they are of the opinion that a new report should be conducted on this drain should another major repair have to be made on this'drain. It was noted that the agricultural status would no doubt be lost with a new report, however, this recommendation will be placed into the drain file for consideration at such time major repairs are required. It was agreed that under the`Drainage Act, no adjustment can be done on the most recent repair to this drain. Mr. Daniel presented to Council a further report on the revision of changes for various building, plumbing permits etc. 2158 Minutes of Council meeting held January 17 1991 continued ...... DELEGATIONS continued ...... Couhcil considers Mr.Daniel's report, however, they request that it be referred in order that demolition permits and special inspections for wood stoves and chimneys be included in the fee schedule. Mr. Lloyd Cowan is present to discuss matters concerning the No Long Point Region Conservation Authority: Council discuss the Backus Heritage Conservation area (item # 4 correspondence) in particular the additional levy of $811.00 being charged to Bayham in 1991. Council was of the opinion that financing of this project was already in place. Council also updated Mr. Cowan on work being carried out on the Lake Erie shoreline near Port Burwell. The Township spent over $5,000.00 on this project in 1990 of which $3,000.00 was paid by the Authority. Additional work is proposed for 1991 for which the Township has requested assistance. Mr. Cowan is requested to assist the Township on these matters. Mr. Harold Dennis, Fire Chief is present to discuss matters concerning the Township Fire Department. Mr. Dennis advised Council that work on the new mapping system cannot proceed until the matter considering road identification is completed. Mr. Dennis advised that the department will be requiring new clothing and will be considered in the 1991 budget. The matter of available training sessions for the department's firemen was discussed and the costs involved for this training. Council advised that they felt that this training was a valuable part of the firemen's duties. Council also advised Mr. Dennis that they would like the Deputy Fire Chief to be present at some council meeting for his input regarding the department. Mr. Pat Carroll was present to discuss the problems he is having in regards to his acquisition of property. on Conc. 11, Lot 20. Mr. Carroll was advised that Council would do their best to have the Provincial Government process the Official Plan and Zoning application which is presently being held up pending the new revised Official Plan being approved. PUBLIC MEETING Reeve Chute declared a public meeting open to deal with proposed Zoning By -Law Amendments for the Township of Bayham pursuant to Section 34 of the Planning Act 1983. A number of township residents were present for the meeting. The purpose of By -Law No. Z 253/91 is to effect a series of changes to the Township Comprehensive Zoning By -Law No. 2387. This by-law will incorporate mobile and modular home definitions in the Township's Zoning By -Law. This by -Law will regulate the placement of mobile and modular homes as well as incorporate a minimum width for all residential structures within the Township. The effect of this By -Law will be to improve the level of interpretation and implementation of the Township Zoning By -Law. Comments concerning the application were invited from the public. Mr. Joe Volkaert wished to know if this change will permit a mobile home to be placed on a building lot. Reeve Chute and Councillor Phillips advised that this by-law makes the definition of a mobile home clearer. No further comments were received from the public. Council had no comments on this application. The clerk advised that no written or verbal objectiors were received. The second application was then dealt with. The purpose of By -Law No. Z254/91 is to effect a series of changes to the Township's !d 2159 Minutes of Council meeting held January 17, 1991 continued ...... Public Meeting continued ...... within the Estate Residential (ER) Zone. The effect of this by-law will be to improve the level of interpretation and implementation of the Township's Zoning By -Law. • Comments concerning the application were then invited from the public. Mr. Dan DePlancke inquired as to what effect this application had on other zoning areas such as Rural Residential. It was explained that this application specifically applied to estate residential only and clarified more clearly the permitted uses of estate residential property. Mr. Lloyd Cowan inquired as to the definition of Estate Residential. Mr. Cowan was advised that Estate Residential consisted of lots with a minimum of 0.8 hectares in area as opposed to rural residential lots which require a minimum of only 1850.0 square metres. Other various restrictions applied as outlined by the Township Zoning By -Laws. No further comments were received from the public. Council had no comments on the application. The Clerk advised no written or verbal comments has been received on the application. Reeve Chute declared the public meeting closed. RESOLUTIONS Moved by R. Sandham Seconded by J. Nezezon That firefighters be encouraged to enroll in courses provided to upgrade their skills. All expenses to be paid by the municipality. . Carried ...... Moved by J. Nezezon Seconded by C. R. Phillips That tax adjustments under Section 496 of the Municipal Act in the amount of $3,872.88 as presented be removed from the 1990 tax roll. Carried ...... TAX ADJUSTMENT PER RESOLUTION PASSED ABOVE: Roll No. Name Assessment Tax Adiustment Adiustments 1990 Tax Adiustments (496) 1-082-00 Wiebe 370 66.77 2-015-00 Huber Tobacco Farms 892 206.84 10 2-045-00 Emerson 479 74.34 2-074-00 Grigg 1270 321.09 3-009-00 Gregson 636 65.41 2160 Minutes of Council aeetina held January 17, 1991 continued ...... RESOLUTIONS CONTINUED ...... 1990 Tax Adiustments (496) continued ...... 3-041-00-0001 Anderson 575 208.32 3-093-00 Rycquart 423 130.27 4-061-00 Hermann 371 114.26 4-099-00 Szorenyi 530 109.03 4-121-00 Knab 1060 273.55 4-300-00-0001 Hotchkiss Appliances 775 160.36 4-300-00 B. Hotchkiss 2592 86.06 5-018-00 J. Magyar 265 44.64 5-022-00 L. Jennerick 583 25.49 5-068-00 G. Peddie 737 226.95 5-122-00 R. Mannell 540 166.29 5-132-00 N. Balint 742 19.18 6-033-00 R. Wood 159 39.57 6-085-00 R. Wood 583 145.07 6-064-00 L. Cowan 636 195.85 6-064-00 L. Cowan 370 38.05 6-172-00 R. 6 H. Rugienis 212 65.28 6-165-00 J. Barzo 1271 358.37 8-063-00 J. Keszler 371 75.79 8-064-00-0001 D. Martin 775 280.77 2-068-00 D. Shelly 212 38.25 2-160-01-0001 Cus 705 255.42 6-096-00 E. Sandham 265 81.61 3872.88 Moved by C. R. Phillips Seconded by J. Nezezon That the following persons be appointed to the several Boards and Commissions in and for the Township of Bayham for one year terms commencing December 1, 1990: Bayhai Parks Recreation and Community Centre Board M. Stewart, R. Sandham, G. Nelles, M. Schafer, N. MacAuley, J. DeClercq, D. Norris, J. Barclay, Sandra Chapman, Lions Club Rep. and Township Reeve. Eden Community Centre Board - P. Klassen, D. DePlancke, Ken Tate, J. Caughill Long Point Region C/A - Lloyd Cowan Elgin Farm Safety Council - H. Mauthe Local Agricultural Manpower Board - Wayne Casier, Ke4k KMauthe Bayhan Industrial Committee - Council, J. Voikaert, M. Stewart Carried ...... 2161 Minutes of Council meeting held January 17,1991 continued ...... RESOLUTIONS continued ...... Moved by G. Nelles Seconded by J. Nezezon That the following persons be appointed to the several cemetery boards for three years commencing Dec. 1, 1990 Straffordville - B. Wolfe, M. Wolfe, P. Grant Eden - R. Roloson, R. Sandham & L. Hurlbert for one year Delete G. Moore & add Jim McDonald Guysboro - Alf Garnham, Al Rivett Dobbie - Ken Gagnon, M. Elliott, Brad Swance Calton - S. James, L. McQuiggan Claus - Dave Racz Edison Pioneer - J. Seghers Light - M. Emkerson, J. Gordon, M. West Smuck - P. Locker Bayham West - Lou Acre Old Port Burwell - H. Wiebe, J. Petrie for 2 years Carried ...... BY-LAWS Z253/91 Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No Z253/91 being a by-law to amend zoning by-law No. 2387 be Now Read a First Time. Carried ..... Moved by C. R. Phillips Seconded by G. Nelles And resolved that By -Law No. Z253/91 be now Read a Second Time. Carried...... Moved by R. Sandham Seconded by C. R. Phillips And resolved that By -Law No. Z253/91 be now Read a Third Time and finally passed. Carried...... 2162 Minutes of Council meeting held January 17, 1991 continued ...... BY-LAWS continued ...... Z254/91 Moved by J. Nezezon Seconded by G. Nelles And resolved that By-law No. Z254/91 being a by-law to amend zoning by-law No. 2387 be Now Read a First Time. Carried ...... Moved by C. R. Phillips Seconded by•J. Nezezon And resolved that By -Law No. Z254/91 be now Read a Second Time. Carried ...... Moved by R. Sandham Seconded by C. R. Phillips And resolved that By -Law No. Z254/91 be now Read a Third Time and finally passed. Carried ...... 2593 Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2593 being a by-law to make levy in the year 1991 before adoption of the estimates be Now Read a First Time. Carried ...... Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. 2593 be now Read a Second Time. Carried ...... Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2593 be now Read a Third Time and finally passed. Carried ...... 2594 Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2594 being a by-law to confirm all actions of Council of the Township of Bayham at the meeting held Jan 17, 1991 be now Read a First Time. Carried ...... Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2594 be now Read a Second Time. Carried ...... Moved by J. Nezezon Seconded by C. R. Phillips And resolved that By -Law No. 2594 be now Read a Third Time and finally passed. Carried ...... 2163 Minutes of Council meeting held January 17, 1991 continued ........ Moved by R. Sandham Seconded by G. Nelles That this Council now adjourn to meet again on Thursday, February 7, 1991 at 10:00 A.M. Reeve Carried ........ Clerk Council Chambers Straffordville, Ontario January 24,1991 A special meeting of Council is held this evening for the purpose of completing business held over from the regular meeting held January 17, 1991. Reeve Chute presides with Deputy Reeve R. Sandham and Councillors J. Nezezon, R. Phillips and G. Nelles in attendance. Correspondence received from the Township Engineer, Spriet Associates,concerning the petition for the T. Cox Drains is presented to Council for consideration. This drain was first petitioned in 1985 and engineering work has been performed as well as on site meetings and other meetings have been conducted. Spriet Associates have presented their account for work done to date and request instructions as to whether or not this drain is to proceed or the file be closed. Council instructed the Clerk to take the necessary steps to finalize this drain application. Council discussed matters concerning lot levy fees charged to persons who sever off parcels of their land for various reasons. A fee of $500.00 is presently charged for each new lot created by 1 consent. Mr. Howey of Twinbrook Farms, requested council to look into this matter concerning his severance application which has been granted. Mr. Howey felt that the $500.00 fee should not be charged as he was not allowed to build a residential dwelling unit on the severant property. The resolution passed, clearly states that this charge is to apply on all newly created lots by consent and therefore this charge would apply to Twinbrook Farms. The Clerk is instructed to advise Mr. Howey of their decision. Council discussed the setting of tariff fees for the processing of applications pertaining to planning matters. _Mr. Dwayne Daniel, Chief Building Official was present to discuss with council matters concerning the building department. Mr. Daniel presented a revised fee schedule for building .....continued..... 2164 Minutes of Special Council neetinQ held January 24.1991... continued... permits and related services. The Clerk is instructed to prepare a By -Law for the next meeting of Council. Mr. Daniel advised that he would be attending a number of courses during the year and that he would be away for approximately five days for each course. In event that an inspection had to be conducted during his absence, Council discussed the possibility of requesting the service of the former building inspector to conduct on site inspections during Mr. Daniel's absence. BY-LAWS 259f Moved by C.R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2595 being a by-law to prescribe a tariff of fees for the processing of applications made in respect of planning matters and to repeal Section 1 to By -Law No. 2376 and sections 1 & 2 to By -Law No. 2521 be Now Read a First Time. Carried........ Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2595 be now Read a Second Time. Carried........ Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2595 be now Read a Third Time and finally passed. Carried........ 2596 Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law 2596 being a by-law to provide for the conditions of work and related benefits for municipal employees be now Read a First Time. Carried........ Moved by C. R. Phillips Seconded by R. Sandham And resolved that By -Law No. 2596 be now Read a Second Time. Carried........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2596 be now Read a Third Time and finally passed. Carried........ 2165 Minutes of Special Council meeting held January 24,1991... continued... Moved by R. Sandham Seconded by J. Nezezon That this Special Meeting of Council do now adjourn. REEVE A Carried........ CLERK 2166 Council Chambers Straffordville, Ontario February 7, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors J. Nezezon, G. Nelles and R. Phillips in attendance. Moved by J. Nezezon Seconded by G. Nelles That the minutes of the regular meeting held January 17, 1991 and special meeting held January 24, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Correspondence 1.) Town of Tecumseh 2.) Elgin County Bd of Education 3.) Ministry of Municipal Affairs 4.) Municipal Health and Safety 5.) David Melitzer 6.) County of Elgin 7.) Town of Aylmer 8.) Spriet Associates 9.) County of Elgin Delegations ....... Carried ....... Requesting support of Resolution concerning Provincial Legislation Notice of meeting Re Municipal Education Information on Bill No. 208 Smith Drain Concerns Copy of letter to Long Point Regional Conservation Authority Invitation to local Heritage Day Re: Ontario Good Roads Conference Invitation to First Annual Meeting of Elgin Municipal Association Mr. James Gibbons, Road Superintendent is present to discuss matters concerning the Township Works Department. Mr. Gibbons reported that work is being carried out in the township garage in order to meet safety code regulations. Mr. Ed Bradfield a works department employee has been chosen to be the Township's health and safety representative. Discussion took place regarding a proper ventilation system being installed in the township garage. Mr. Gibbons is presently requesting tender prices for such an installation. Mr. Gibbons reported that it will be necessary to conduct road widening work on Bayham Drive. This work will be a joint effort between the Town of Tillsonburg and Bayham. It is proposed that this work be completed over a period of three years with paving to be in place within a five year period. Mr. Gibbons and Reeve Chute are to meet with representatives from Tillsonburg next week. Various repair requirements on road equipment was discussed in detail. Mr. Gibbons also reported that some work is being carried out at the Moore Bridge Project as weather permits. The following persons were present to discuss matters pertaining to the Bayham Township revised Official Plan. Mr. Gary Blazak:, Mr. Bill Hamilton and Mr. Paul Hinde representing Cumming Cockburn, township planning consultants Mr. Tonu Tasini, Assistant Director, Ministry of Agriculture & Food. Mr. Jim Miller and Donna Sharpe Mundie representing Agriculture & Food Mr. Gary McAlister and Curry Clifford from the Ministry of Municipal Affairs, London Branch. Mr. Vince Fabiilli, Senior Planner, Ministry of Municipal Affairs, Toronto Continued ....... Minutes of Council meeting held February 7, 1991 ... continued Reeve Chute thanked those present for coming to this meeting and then turned the floor over to Mr. Hinde. Mr. Hinde presented a brief explanation outlining the background of work done to date and the purposes of revising the Township Official Plan. A lengthy discussion took place regarding the objectives of the township as well as those of the affected provincial ministries. The delegation then proceeded to take a short bus tour to review various properties which are presently awaiting approval for Official Plan and Zoning Amendment. After the tour and lunch the group returned to the council chambers for further discussion. Mr. McAlister advised Council that funding for the Official Plan revision would be worked out with the planning consultants. Also, Mr. McAlister advised that Bayhams pride application will now be processed as soon as possible. Mr. Fabiilli advised Council that a number of applications presently being held would now be processed. A further meeting was to be arranged between the Ministry of Agriculture and Food and the township planning consultants in order to resolve present difficulties so that those remaining applications can be processed as well. Correspondence received from Proctor Redfern Ltd. concerning the New England Mobile Home Park was discussed with Mr. Hinde. It was agreed that the eighty (80) unit limit now in effect should be changed to allow more lots at this site in order to utilize its potential provided the Ministry of Environment has no objections. Mr. Harold Dennis, Township Fire Chief was present to discuss matters concerning the fire department. Mr. Dennis discussed the mapping and numbering of township roads for identification purposes and demonstrated the computer system to council. Mr. Dennis was advised to contact the road superintendent regarding the possible use of signs with numbers to identify individual properties. Resolutions Moved by G. Nelles Seconded by J. Nezezon That the Council of the Township of Bayham has no objection to proposal of John William Szakal, located on Concession 1, Pt Lot 21 Bayham Township to remove sand from his property in order to create a more efficient agricultural use for this property. Moved by J. Nezezon Seconded by C. R. Phillips That a reply be sent to the County Township Council has no objections to operation located on Concession 5, Lot BY -Lags Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2597 actions of Council of the Township of held January 24, 1991 and the regular be now Read a First Time Carried of Elgin advising that proposed wayside pit 1 of Bayham Township being a by-law to confirm all Bayham at the special meeting meeting held February 7, 1991 Carried 2168 Minutes of Council ■eetina held February 7, 1991 ... continued ... BY -Lava ... continued ... Moved by C. R. Phillips Seconded by R. Sandham And resolved that By -Law No. 2597 be now Read a Second Time. 0 * Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2597 be now Read a Third Time and finally passed. Carried........ Moved by C. R. Phillips Seconded by R. Sandham That this meeting of council do now adjourn and meet again Thursday, Feb. 21, 1991 at 7:30 P.M. Carried ........ REEVE CLERK Township Fire Hall Straffordville, Ontario February 12, 1991 A special meeting of Council is held this date to deal with matters concerning the Bayham Township works department and road expenditures for 1991. Mr. Jim Gibbons, Road Superintendent is present to discuss proposals concerning anti -recession subsidy allocations provided by the Ministry of Transporationfor the year 1991. The Ministry have advised that funds are being made available to support labour intensive projects conducted by municipalities in 1991. A various number of projects that should be completed were discussed in detail. Moved by J. Nezezon Seconded by G. Nelles That a supplementary application be submitted to the Ministry of Transportation Ontario in the amount of $70,000.00 under the Anti Recession Program Carried ........ Moved by R. Sandham Seconded by J. Nezezon That this special meeting of Council do now adjourn. Carried ........ i ,Y^ � 4 � cf Y�£' �7 S.S.<v4'�'�f ��" ,✓` 2169 Council Chambers Straffordville, Ontario February 21, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors R. Phillips, G. Nelles and J. Nezezon in attendance. Moved by J. Nezezon Seconded by G. Nelles That the minutes of the regular council meeting held February 7, 1991 and special meeting held February 12, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Correspondence 1.) Ministry of Municipal Affairs 2.) The Simmons Group 3.) Cyril J. Demeyere Limited 4.) Cumming Cockburn Limited 5.) Koolen Electric 6.) Gordon A. Smith 7.) Town of Aylmer 8.) Ministry of Municipal Affairs 9.) Natural Resource Gas Delegations Carried ........ Status of pending Official Plan Amendments Real Estate Survey Bayham Drive Reconstruction New England Mobile Home Park Street Light Recommendation Street Light Maintenance Quote. Parks Recreation Grant Bill 25 -Amend Land Titles Act Quotation - Garage Heating Mr. Jim Gibbons, Road Superintendent is present to discuss various matters concerning the Township Works Department. Mr. Gibbons reported that a meeting was recently attended by himself and the Clerk with Mark Cowan of Tillsonburg and representatives_sof Ministry of Transportation Ontario regarding the work to be carried out on Bayham Drive. Council discussed the project and the need to acquire property for road widening purposes. Mr. Gibbons advised that some progress was being made on the Moore Bridge project and if conditions permit another weeks work should have the roadbed ready for a sand pad. Constable Joe Martin, Ontario Provincial Police is present to thank council for allowing the O.P.P. to have an office in Straffordville. Constable Martin was extremely pleased with the facility provided and advised that a press release would be placed in the local paper. Constable Martin advised Council of programs being offered in the community and that they will receive a full report in April. Other matters discussed included various road problems especially in the vicinity of Highway # 19 and County road # 45. Mr. & Mrs. Doug Howey and Mr. Wade Spitzke are present to discuss road conditions along Con 7 NTR Part Lot 132. Their complaints included the rough conditions of the road as well as problems with regard to snow removal. Council advised that they would deal with this matter. Mr. Art Fisher is present to discuss with Council his application for an Official Plan Amendment. Reeve Chute explained to Mr. Fisher the present situation regarding land severances in Bayham Township. Mr. Fisher was advised that Council will support his application only at a low key level. Mr. Fisher requested that Council provide a letter stating the township's position on the matter. 2170 Minutes of Council meeting held February 21, 1991 continued ........ Delegations continued ..... Mr. Dwayne Daniel, Chief Building Official is present and provides Council with his building report for January 1991. Mr. Daniel discussed various matters including trailer permits and property standards matters. Mr. Daniel advised council that he has successfully completed and obtained his plumbing inspectors certificate. Mr. Daniel advised that he had attended a seminar sponsored by Ontario Hydro regarding R2000 homes as well as a drainage meeting dealing with new restrictions relating to fish habitats being put into place. Resolutions Moved by C. R. Phillips Seconded by John Nezezon That building 1. Abram Klassen 2. Paul Andrickus 3. Guy Grandbois 4. Mildred Cowan 5. William Schutten 6. Robert W. Brown 7. Lita Winter permits were issued for the Renovate bathroom Propane Refill Station Addition to Service Station Deck onto House Ren. & Add to Barn New Residence Addition to Storage Barn TOTAL Moved by J. Nezezon Seconded by G. Nelles month of January 1991 to: permit $ 28.00 Bldg Val. $ 1000. is 90.00 it it 27000. It 42.00 to If 2000. of 12.00 it it 1000. " 20.00 of " 5000. it 160.00 it 60000. to 14.00 if " 3000. it $366.00 if " $99,000. Carried ........ That Jerry Whitcroft be paid $1,015.87 for work completed on the Bayham Fire Department computer system. Carried ........ Moved by G. Nelles Seconded by R. Sandham That a supplementary application be submitted to the Ministry of Transportation Ontario in the amount of $230,000.00 Carried ........ Moved by G. Nelles Seconded by R. Sandham That an annual petition for subsidy under the provisions of the Public Transportation and Highway Improvement Act on expenditures made during 1990 in the amount of $734,441.38 be submitted to the Ministry of Transportation of Ontario. By -Lava Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon 2598 And resolved that By -Law No. 2598 being a by-law to confirm all actions of Council of the Township of Bayham at their regular meeting held February 21, 1991 and special meeting February 12, 1991 be now Read a First Time. Carried........ 2171 Minutes of Council meeting February 21, 1991 continued ........ By -Lava continued ..... Moved by G Nelles Seconded by C.R. Phillips And resolved that By -Law No. 2598 be now Read a Second Time. Carried........ Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2598 be now read a Third Time and finally passed. Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon That this council meeting do now adjourn to meet again March 7, 1991 at 10:00 A.M.. REEVE I* . Carried ........ CLERK 2172 Council Chambers Straffordville, Ontario March 7, 1991 The regular meeting of Bayham Townships Council is held this day. Reeve Vane Chute presides with Councillors J. Nezezon, G. Nelles and R. Phillips in attendance. Deputy Reeve R. Sandham is absent. Moved by J. Nezezon Seconded by C. R. Phillips That the minutes of the regular meeting of Council held February 21,1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried........ Conflict of Interest Councillor Phillips declares a conflict of interest regarding the Application of Donck Farms to amend the Township Official Plan & Zoning By-Law,Pt of Lot 9, Concession 9 Correspondence 1.) Village of Port Burwell 2.) Dillon Consulting Engineers 3.) Canine Control Shelter 4.) County of Elgin Land Div. Comm. 5.) Cumming Cockburn - Planning Consultants 6.) Ministry of Agricultural & Food 7.) Ministry of Municipal Affairs 8.) Ministry of Environment 9.) County of Elgin 10.) Ministry Municipal Affairs Delegations Notice of Passing Zoning By -Law Elgin Area Water Supply Requesting rate increase in Canine Control Service Severance application-Pargauskas Meeting re Official Plan and Recommendations Re concerns on various applications Community Improvement Plan Ontario Waste Reduction Action Plan Long Point Region Cons. Authority Shore Line Management Plan Mr. James Gibbons, Road Superintendent is present to discuss road department matters. Mr. Gibbons presented quotes received for the instalation of a new ventilation system for the works department as required by the Ministry of Labour. The three quotes were as follows: 1.) Du Charme Systems Inc. $7,697.00 2.) Coad Heating & Air Conditioning Ltd. $7,274.53 3.) Lounsbury Brothers Ltd. $9,420.00 Council also considered the need to update the present heating system and requested Mr. Gibbons to look into the feasibility of replacing or maintaining the present system as well look into the fuel costs over the past two years. Mr. Gibbons advised that he had requested quotations on the purchase of one new truck for 1991. Council requested that Mr. Gibbons look into the matter further. Mr. Gibbons reports that a washout has occurred on the 8th Line Road east of Eden and that a new pipe will have to be put into place. Other matters discussed are the present condition of Township roads and progress at the Moore Bridge. Harold Dennis,, Fire Chief is present to discuss matters pertaining to the Bayham Township Fire Department. Mr. Dennis advised that he is looking at the possibility of putting a property number system into place. 2173 Minutes of Council meeting held March 7, 1991 continued ........ Delegations continued ........ Council also advised that the Emergency Plan should be updated. Other matters discussed pertain to the fire equipment and the present and future needs to update the present equipment. It is suggested that a reserve fund be set up to provide monies to provide for the need to update this equipment in the near future. Reeve Chute gave Council a report on a meeting held in St. Thomas regarding a county wide renumbering system. Mr. Wayne Casier the Township representative on the Agriculture Employment Service was present to discuss matters to be dealt with at the next meeting and the changes being proposed. Council advised Mr. Casier that it is their desire to keep the present program at the local level and staffed by local people. Gerald Taylor and Bryce Sibbick were present to discuss the coverage provided in the Township's insurance policy. Mr. Sibbick guided Council through the policy in detail and made recommendations on additional coverage. Mr. Taylor advised the policy is renewable on April 1, 1991. Mr. Albert White was present to support the application of Donck Farms Ltd., Part Lot 9 Concession 9 to amend the Official Plan and Zoning By -Law to M1 - Farm Industrial. This amendment would allow the recycling of oil and associated operations. After a general discussion, Council advised Mr. White that they wish to defer this application in order to allow the Township planning consultants to review it and present their comments. Resolutions Moved by C.R.Phillips Seconded by J. Nezezon That the firm of Coad Heating and Air Conditioning Ltd., be engaged to install an ACME exhaust fan and all other necessary equipment to provide the required ventilation for the Township garage at the quoted price of $7,274.53 " Carried ........ Moved by J. Nezezon Seconded by G. Nelles That this council has no objections to the severance application of Salomeja and Pranas Pargauskas, Con. N.T.R. Lot 133 Submission E 9/91 Carried ........ Moved by C.R. Phillips Seconded by G. Nelles That the Treasurer be authorized to purchase additional computer hardware and software for the Township's office in the amount of $11,172.00. Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon That the proposed rates of $22.00 per hour for canine control and - $105.00 per month for stand-by kennel as well as $10.00 per day for quarantine be accepted for 1991. Carried........ Moved by C. R. Phillips Seconded by G. Nelles That the Township of Bayham endorse the resolution of the Township 2174 Minutes of Council meeting held March 7, 1991 continued ......... Resolutions continued ........ of St. Vincent dated Feb. 7, 1991 regarding Environmental Assessment and that copies of this endorsement be sent to the Premier of Ontario, Ministry of Environment and our local M.P.P. Carried........ Moved by J. Nezezon Seconded by G. Nelles That the following additions be placed on the 1991 Municipal Insurance coverage. 1.) To add community centre board members as appointed to the Townships conflict of interest coverage. 2.) Add Municipal Legal Expense Insurance coverage at a cost of $250.00. Carried ........ By -Lays 2599 Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2599 being a by-law to confirm all actions of Council of the Township of Bayham at the meeting held March 7, 1991 be now Read a First Time. Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2599 be now Read a Second Time. i Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. finally passed. Moved by G. Nelles Seconded by J. Nezezon Carried ........ 2599 be now Read a Third Time and Carried ........ That the meeting of Council do now adjourn to meet again Thursday, March 21, 1991 at 7:30 P.M. REEVE Carried ........ cisa� 2175 Council Chambers Straffordville, Ontario March 21, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Councillors R. Phillips, G. Nelles and J. Nezezon present. Deputy Reeve R. Sandham is absent. Moved by J. Nezezon Scconded by G. Nelles That the minutes of the regular meeting of council held March 7, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Correspondence 1.) Ministry of Environment 2.) Green Lane Landfill 3.) Ministry of Environment 4.) Peter North MPP 5.) Municipal Health & Safety Program 6.) Crisis Preparedness Group 7.) Ministry of Municipal Affairs Delegations Carried ........ Copy of letter to Elgin County Council Re: Green Lane Landfill Site Re: Waste Management Services Re: Appeal of Zoning By -Law -Z247/90 Cox & Dykstra Development Fifth Concession - Ed Matschke Seminar Mar. 27/26, 1991 in London Consulting film on Emergency Planning Conflict of Interest Information 41r. James Gibbons, Road Superintendent, is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons advised that he had received five prices on new trucks. Mr. Gibbons was requested to obtain information regarding a possible trade-in price on the present truck. Mr. Gibbons reported that extensive road grading is being done, however, he is unable to use the township gravel pile. Mr. Gibbons advised that the new ventiliation system had not been installed as the contractor was waiting for parts to arrive. Approval from the Ministry for the work completed to date has been received. Culvert repairs east of Eden have been completed. Mr. Dwayne Daniels, Chief Building Official is present to discuss matters concerning building activities and by-law enfractions. Mr. Daniel reports that he has received complaints concerning matters pertaining to property standards and animal control. Council advises Mr. Daniel to contact the property owners by letter requesting that they correct these enfractions before further steps are required to enforce the townships by-laws. Mr. Daniel also advises that a property owner is carrying out a business in contravention of the zoning by-law. Council advises that this property owner be contacted and advised that he must have the proper zoning in place to carry out his operation. Mr. Daniels reports that a number of drain repairs are required to be made and will be done as soon as the ground is ready. Mr. Allan Veitch and Mr. Steve Vansevenant were present to discuss a matter concerning charges made on the Stewart Drain for repairs. Mr. Veitch expressed that he felt that the Township was not following the Drainage Act and made reference to a number of sections to the Act, in particular, those pertaining to periodic inspection of drains. Council advised that the township does adhere to the Drainage Act and that the township Drainage Engineer would be contacted to clarify this matter. 2176 Minutes of Council meeting held March 21, 1991 continued ........ Delegations continued ........ Mr. Stan Augustine and Mr. Edward Galeckas were present to speak to Council regarding a matter concerning a road allowance on the property owned by Mr. Vincent Galeckas, Concession 8, Lots 12 & 13. They requested that Council acknowledge whether or not a road still exists at this location. Correspondence dating back to May 1990 indicated that this matter had been investigated at that time and it was revealed that the road allowance no longer exists on township records. Council advised that they would look into the matter and advise Mr. Galeckas . Mr. Peter Lamers was present to advise Council that he had paved a street in Richmond and now has lots for sale which have been severed. Mr. Lamers requests the Township to take over the maintenance of this street. Council advised that they would request the Township's Road Superintendent to inspect this road as it must be constructed to the proper standards before it can be assumed by the township. Mr. Paul Valko and John Abel were present to discuss a matter pertaining to property they own located on Concession 5, Lot 25. They presented a recent survey of their property which indicated an unopened road allowance - existed to the east of the property. Mr. Valko requested township's permission to use this road allowance to access an area in which they are removing logs from their property. They also advised that if council wishes, they will remove about two loads of logs off the road allowance and reimburse the township for full value of the logs less the cost of cutting and shedding. Council grants permission to Mr. Valko and Mr. Abel to use this road allowance and accepts their offer regarding the logs cut from their road allowance. Resolutions Moved by J. Nezezon Seconded by C. R. Phillips That the Township of Bayham make an application to the Field Branch of the Ministry of Municipal Affairs for a Community Planning Grant to help defray the costs incurred to have the Township's Official Plan revised. Carried ........ BY -Lars Moved by C. R. Phillips Seconded by G. Nelles 2600 And resolved that By -Law No. 2600 being a by-law to appoint an inspector under the Building Code Act be now Read a First Time. Carried........ Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2600 be now Read a Second Time. Carried ........ Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2600 be now read a Third Time and finally passed. Carried .......... Moved by J. Nezezon Seconded by G. Nelles 2601 And resolved that By -Law No. 2601 being a by-law to confirm all actions of Council of the Township of Bayham at their meeting held March 21, 1991 be Now Read a First Time. Carried ........ continued ........ 2177 ,Minutes of Council meeting held March 21, 1991 continued ........ BY -Lava continued ........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2601 be now Read a Second Time. Carried........ Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2601 be now read a Third Time and finally passed. Carried........ Moved by C.R. Phillips Seconded by J. Nezezon That this Council do now adjourn to meet again on Thursday, April 4, 1991 at 10:00 A.M. REEVE e] Carried........ ?✓ .t3 �- crsax Council Chambers Straffordville, Ontario March 26, 1991 A special meeting of Council is held this morning for the purpose of setting road expenditures for 1991 and to meet with the Road Superintendent to review new truck quotations. In addition, they will meet with the Township's planning consutltant to review revised official plan policies. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles, J. Nezezon and R. Phillips in attendance. Mr. Jim Gibbons, Road Superintendent presents Council with price on the cost to purchase a new truck to replace the Township's Mack truck. The prices are as follows: Whiteman Valvo Freightliner International Motion Ford/Lincoln Brant County Ford $71,200.00 No Trade 68,900.00 Less $10,000.00 Trade 63,466.00 No Trade 58,476.00 No Trade 60,000.00 Less $10,000:00 Trade Council reviews the specifications and prices of the above quotations. Mr. Gibbons advises Council that he has inspected the street in Richmond and is not pleased with the construction and he requests that Council look into this matter further before accepting it as a township road. Mr. Paul Hinde, Township Planning Consultant is present to review with Council the township proposed revised official plan policies. Mr. Hinde continued ........ 2179 Minutes of Special Council seeting held Larch 26, 1991 continued ...... discussed each section of the new plan and recorded concerns council had with the new proposals. Mr. Hinde also discussed with council his recommendations regarding an application received from Donck Farms Ltd., Concession 9, Part Lot 9 for an Official Plan and Zoning change. RBSOLMIOMS Moved by G. Nelles Seconded by J. Nezezon That the treasurer be authorized to make application to the Ministry of Transportation Ontario for approval of 1991 road expenditures amounting to $160,300.00 for construction and $371,700.00 for maintenance expense. Carried ........ Moved by R. Sandham Seconded by J. Nezezon That this council agrees to sell a given road allowance located on Conc. 3, Part Lot 7 described as Part Lot 1 R.P. 11R3982 to the -, adjoining owner for $200.00 plus all costs. Carried ........ BY-LAWS Moved by G. Nelles Seconded by R. Sandham 2602 And resolved that By -Law No. 2602 being a by-law to authorize the Reeve and Clerk to enter into an agreement with 91172 ONTARIO INC. the owners of Lots 14,15, Concession 9 in the Township of Bayham for road widening purposes Be Now Read a First Time. Carried ........ Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2602 be now Read a Second Time. Carried ........ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2602 be now Read a Third Time and finally passed. Carried ........ Moved by J. Nezezon Seconded by G. Nelles That this special meeting of Council do now adjourn. Reeve Carried ........ Clerk 2179 Council Chambers Straffordville, Ontario April 4, 1991 The regular meeting of Bayham Township Council is held this morning. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors J. Nezezon, R. Phillips and G. Nelles present. Moved by R. Sandham Seconded by J. Nezezon That the minutes of the regular council meeting held March 21, 1991 and special meeting held March 26, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried ........ Correspondence 1.) Elgin Land Division Committee 2.) Cumming Cockburn Ltd. 3.) Ministry of Agriculture & Food 4.) Spriet Associates 5.) Sanitary Collection Service 6.) Ministry of Transportation 7.) Tiltran Services Delegations Sub. No. E 30/91 - Fred & Judith Kingsbury Re: Data Base Management & GI Re: Official Plan Amendment No. 064 Copy of letter addressing Crossett Drain Advising rate increase for 1991 Garbage Collection 1991 Anti -Recession Program Allocation Bayham Drive, road allowance 0 Mr. James Gibbons, Road Superintendent is present to discuss matters concerning Bayham Township works department. Mr. Gibbons presents information regarding trade-in prices received regarding the purchase of a new truck. The tender of Brant County Ford appears to be the most acceptible and the road superintendent is authorized to purchase the new truck from this company. Mr. Gibbons also reports that repairs are required on the dump box for truck # 2. The estimated cost of this work would be approximately $2,000.00 and Mr. Gibbons is instructed to complete these repairs. Discussion concerning drainage problems on the Malahide Townline as well as other matters dealing with installation of a catch basin and preparing the township gravel pit for extraction purposes this year. Mr. Gibbons reports that the new ventilation system is presently awaiting Ministry approval. A road tour is to be arranged for Monday, April 15, 1991 at 1:00 P.M. Mr. Dwayne Daniel, Chief Building Official is present to discuss various matters concerning property standards and drainage matters. Mr. Daniel reports that correspondence has been sent to offending property owners. Council directs Mr. Daniel to proceed in the proper manner regarding this matter. Other matters for discussion pertain to various drain repairs. Constable R. J. (Joe) Martin, Community Policing Officer is present to review with council his first quarterly report and the statistics presented are reviewed by Council. Constable Martin advises of upcoming programs regarding public awareness. A suggestion of a visual map is discussed for reference purposes. Harold pertaining Dennis, Township Fire Chief is present to the Bayham Township volunteer fire to discuss matters department. continued.......... 2180 Minutes of Council meeting held April 4, 1991 continued ........ Delegations continued ........ Mr. Dennis advised that the First Aid and C.P.R. course has now been completed. It is suggested that council reconize the efforts of each participant that took this training by means of a letter. Mr. Jack Petrie was present to discuss water needs study. Mr. Petrie presented a will be distributed to various households. completed by the fall will concentrate on Corinth areas. progress to date on Bayham's sample questionnaire which This work which should be Straffordville, Eden and Mr. Dedrich and Mrs. Margaret Peters are present to discuss with council their proposal to sever their property located on Con. 7 Part Lot 123. Council advise that the township building and drainage officer be contacted to see if the severed lot would accommodate a home to be located on the property and still meet the zoning by-law requirements. j Ms. Chris Rosehart is present to discuss with Council the possibilities of rezoning her property located on Con. 10, Part Lot 18. The property is presently zoned HWC-2 which restricts the use to assembly hall and catering business. Ms. Rosehart wishes to change this zoning to permit a broader range of permitted uses. Council advise Ms. Rosehart that an application for rezoning will be required to change or expand the present zoning designation. Mr. Pat Carroll of Tiltran Services is present to discuss the status of zoning pertaining to his property on Bayham Drive. Discussion also takes place regarding road improvements and the Township's need to acquire a portion of his property for road allowance purposes. Council advises that a purchase agreement will be prepared in this regard. Pir. Robert Mann of Doane Raymonde Township Auditor is present to discuss various financial matters with council. Mr. Mann reports that a small surplus has been realized for 1990, however, it is not sufficient to remove the entire deficit for 1989. Mr. Mann reports that an Ontario Home Renewal Plan Loan has not been repaid and as a result has placed the property taxes into an arrears situation. Resolutions Moved by J. Nezezon Seconded by C.R. Phillips That the road superintendent be authorized to purchase a new truck from Brant County Ford at the quoted price of $60,000.00 less $10,000.00 as trade-in for the present township truck plus all applicable taxes etc. Carried ........ BY -Lava ■ Moved by G. Nelles Seconded by J. Nezezon 2603 And resolved that By -Law No. 2603 being a by-law to set out the fees and service charges pertaining oto building permits, swimming pools, sign permits, mobile homes as a second dwelling on a farm in addition to other services as provided, Be Now Read a First Time. Carried........ Continued ...... 2181 Minutes of Council meeting held April 4, 1991 continued ...... By -Lava continued ...... Moved by R. Sandham Seconded by C.R. Phillips And resolved that By -Law No. 2603 be now Read a Second Time. Carried ........ Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. 2603 be now Read a Third Time and finally passed. Carried ........ Moved by R. Sandham Seconded by C.R. Phillips 2604 And resolved that By -Law No. 2604 being a By -Law to confirm all actions of the Council of the Township of Bayham at the meeting held April 4, 1991 and March 26, 1991 be now Read a First Time. Carried ........ Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. 2604 be now Read a Second Time. Carried........ Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2604 be now Read a Third Time and f ina l.ly passed. Moved by J. Nezezon Seconded by G. Nelles That this council do now adjourn to meet again on April 18, 1991 at 7:30 P.M. W Carried ........ Carried ........ Clerk 2182 Council Chambers Straffordville, Ontario April 18, 1991 The regular meeting of Bayham Township Council is held this evening. Present are councillors J. Nezezon, R.Phillips and G. Nelles. Reeve Vane Chute and Deputy Reeve Ronson Sandham are absent. Reeve Chute arrives at 8:15 P.M. The meeting is called to order by the clerk at 7:45 P.M. Moved by J. Nezezon Seconded by C. R. Phillips That Gerry Nelles be appointed acting head of council for the meeting April 18, 1991 due to the absence of Reeve Vane Chute and shall preside until such time the regular head of Council arrives. Carried ........ Moved by C.R. Phillips Seconded by J. Nezezon That the minutes of the regular council meeting held April 4, 1991 having been examined by the members are hereby approved and the Acting Head signature authorized on same. Correspondence 1.) Long Point Region Cons. Auth. 2.) Ministry of Housing 3.) McLennan Wright 4.) Ministry of Transportation 5.) Morden & Helwig Limited Delegations Carried........ 1991 Levy Bldg. Dept. Improvement Grant Green Lane Landfill Advising of Advance Road Subsidy Payment Advising on Insurance Payments Works Department Mr. James Gibbons, Road Superintendent, is present to discuss various matters concerning the Township Works Department. Mr. Gibbons advises that drainage problems have occurred at the previous township gravel pit. A previous agreement had been made for this township to cover the cost of installation of drain the with the property owner paying for material. Mr. Gibbons is instructed to meet with the property owner in order to resolve the problem. The new truck is now ready for service and gravel has now been placed on the third concession road. Mr. Gibbons also advised that a number of new culverts have been installed and also that additional brine has been obtained for dust control this year. Mr. Dwayne Daniel, Chief Building Official is present to discuss matters concerning building, drainage and property standards matters. Mr. Daniel advised that a new property owner has -requested to erect a- garage/storage building on his property before construction of a new home. Mr. Daniel is advised to contact the township planner to see if this can be permitted under the township zoning by-law. Mr. Daniel advised that property standard letters have been delilered to offending property owners and will provide council with a progress report. Mr. Daniel advises that a property owner in Eden has been conducting extensive renovation 2183 Minutes of council meeting held April 18, 1991 continued ......... Delegations - continued ........ work without obtaining the required permits. Council advises that a stop work order be issued if the owner refuses to comply. Mr. Daniel advised that various drains are receiving repairs. A problem has occurred and Mr. Daniel advises that the drain has been sealed off until the problem is corrected. The property owner is to be given notice and requested to correct the situation. Reeve Chute arrives and assumes the chair. Mr. & Mrs. Peters were present to discuss further their property located on Concession 7 Part Lot 123. The township building inspector advised that he had inspected this property and advises that sufficient area exists to accomodate a house and still have room to allow a septic system between the house and the existing municipal drain. Council advise that they would now further consider the severance application. Mr. Frank Fischer and Brad Wencel representing Straffordville Minor Ball were presented requesting council to contribute $1,000.00 to assist the ball club meet their increased expenses. Council advises that they will consider their request. Mr. John Giesbrecht and Mr. Harris Teall are present to discuss problems Mr. Giesbrecht has encountered on his property located at Concession 1, Pt Lot 14. Council were advised that a neighbour had filled a drainage ditch in order to gain access to his property. This caused water to back-up and when this fill was removed on Dec. 29, 1990 the resulting flow of water caused a dam on Mr. Giesbrecht's property to wash out. Council are advised that this dam is used to restrict the water flow as well as an access to another part of his property. Mr. Giesbrecht advises that he wishes to have his dam replaced. Council advises that they will look into the matter. Mr. Harold Taylor is present and advises council that a large maple tree which is,located on the township road allowance is in very poor condition. Mr. Taylor is concerned that should this tree fall it would cause damage to his property. Mr. Taylor will remove the tree if the township would cut the tree down. Council advises the township road superintendent will be requested to cut this tree down. Mr. Lloyd Cowan is present to request that the township contact the Ministry of Transportation again regarding the road ditch along No. 19 highway. Mr. Cowan feels that water runoff from the highway is not able to flow in the ditch toward a municipal drain which results in flooding of his property. It is felt that if this ditch were cleaned out the costs of installing a municipal drain can be avoided. Council advise that they will once again request the Ministry of Transportation to clean this ditch out so that the townships road ditch on the Ridge Road will function properly. . Mr. Leo Bogart & Mr. Jeffrey Bogart are present requesting that council release the condition of severance placed on their application in Corinth. The township wishes to ensure that drainage requirements are addressed when Mr. Bogarts six building lots are eventually developed. It is suggested that a drainage engineer be engaged by Mr. Bogart to certify that all the drainage requirements are met to the satisfaction of the township. Mr. Bogart suggests that a development agreement would resolve this matter. Mr. Mathew Schafer is present to discuss that status of his Official Plan and Rezoning application. Council advises that the Ministry of Municipal Affairs has not yet returned a large number of these applications, however, a recent on site review of these outstanding applications indicated that Mr. Schafers application was not favourably recommended by the Ministry. 2605 2184 Minutes of Council meeting held April 18, 1991 Resolutions Moved by J. Nezezon Seconded by C. R. Phillips That Council is satisfied that in regards to severance application and that a letter be directed to the advising of same upon receipt of the recreation purposes. Moved by C.R. Phillips Seconded G Nelles continued ........ the requirements have now been met # 209/90 on Lot 123, Concession 7 NTR Elgin Land Division Committee required $500.00 lot fee for Carried ........ That it is hereby resolved that the Council of the Corporation of the Township of Bayham intends to pass By -Law No. 2605, being a By -Law to amend the rural policies of the Official Plan of the Township of Bayham on April 18th, 1991. A public meeting was held to consider the proposed amendment on January 3rd, 1991 in accordance with Section 17(2) of the Planning Act. Since January 3rd, 1991 modifications to the amendment have been minor in nature and have not changed it's general intent or purpose. Consequently, it is hereby resolved that a second public notice will not be held to consider this amendment prior to the passing of By -Law No. 2605. Moved by G. Nelles Seconded by J. Nezezon That Diana Norris be employed by the term basis at an hourly rate of $11.00 per benefits retroactive April 1, 1991. Moved by J. Nezezon Seconded by G Nelles Carried ........ Township of Bayham on a full hour plus all Township Carried ........ That the treasurer be authorized to purchase a fax machine for the township office at a maximum cost of $1,300.00 plus applicable taxes. Carried........ By -Lays Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. 2605 being a by-law to adopt amendment No. 87 to the Official Plan of the Township of Bayham be Now Read a First Time. Carried ........ Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2605 be now Read a Second Time. Carried........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2605 be now Read a Third Time and finally passed. Carried ........ 2185 Minutes of Council ■eeting held LkRril 18, 1991 continued ........ By -Lays continued ........ Moved by C. R. Phillips Seconded by G. Nelles 2606 And resolved that By -Law No. 2606 being a by-law to authorize the Reeve and Clerk to execute a Quit claim deed for parts Lots 119 and 120, Concession North Talbot Road being part 2 and 3 on reference Plan 11R4611, Bayham Township Be Now Read a First Time. Carried .......... Moved by J. Nezezon Seconded by C. R. Phillips And resolved that By -Law No. 2606 be now Read a Second Time. Carried ........ -' Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2606 be now Read a Third Time and finally passed. Carried ........ Moved by G. Nelles Seconded by J. Nezezon 2607 And resolved that By -Law No. 2607 being a by-law to authorize the Rjeve and Clerk to enter into an agreement with 710955 Ontario Limited the owners of Lot 20, Concession 11, in the Township of Bayham for road widening purposes Be now Read a First Time. Carried ........ Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2607 be now Read a Second Time. Carried ......... Moved by J. Nezezon Seconded by C. R. Phillips And resolved that By -Law No. 2607 be now Read a Third Time and finally passed. Carried........ Moved by C. R. Phillips Seconded by J. Nezezon 2608 And resolved that By -Law No. 2608 being a by-law to confirm all actions of the Council of the Township of Bayham at the meeting held April 18, 1991, Be Now Read a First Time. Carried........ 2186 X:Lnutes of Council meeting held April 18, 1991 continued ........ BY -Lava continued Moved by J. Nezezon Seconded by G Nelles And resolved that By -Law No. 2608 be now Read a Second Time. Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. finally passed. Moved by G. Nelles Seconded by C.R. Phillips Carried ........ 2608 be now Read a Third Time and Carried ........ That this meeting do now adjourn to meet again May 2, 1991 at 7:30 P.M. i,AAI Ri VB Carried ........ 2187 Council Chambers Straffordville, Ontario May 2, 1991 The regular meeting of Bayham Township Council is held this evening. Present is Deputy Reeve R. Sandham and Councillors G. Nelles, R. Phillips and J. Nezezon. Reeve Vane Chute is absent and arrives at 8:40 P.M. The meeting is called to order by the Clerk at 7:30 P.M. Moved by C. R. Phillips Seconded by G. Nelles That the Deputy Reeve be appointed acting head of Council until such time the regular head of council arrives. Carried ........ Moved by G. Nelles Seconded by J. Nezezon That the minutes of the regular meeting of Council held April 18,1991 having been examined by the members are hereby approved and the Deputy Reeve's signature authorized on same. Carried........ Declarations Conflict of Interest Councillor Nezezon declares a conflict of interest in regards to Official Plan Amendment No. 76 Correspondence 1.) Ministry of Transportation 2.) Ministry of Environment 3.) Elgin County Board of Education 4.) Mrs. G. Ward 5.) Township of Malahide 6.) Ministry of Municipal Affairs 7.) Ministry of Municipal Affairs 8.) County of Elgin Land Division Comm. 9.) County of Elgin Land Division Comm. a 1991 Supplementary Subsidy Allocation Sanitary Landfill Services Ltd. 1991 Estimates & Requisition Reply letter re: Fence at Richmond Ball Park Townline Road Improvements Regional Conference - June 6, 1991 Copy of letter to Port Burwell Re: Municipal Boundary Adjustment Submission #33/91 - Wm. & Caroline Berry Submission # 36/91 - Geo. & Ida Janssen 10.) County of Elgin Land Division Comm. Submission # 43/91 - Ellen H. Eff 11.) County of Elgin Land Division Comm. 12.) Wiggans Food Market Delegations Submission # 44/91 - Stephen Foris Farms Inc. Request for Sunday Shopping Mr. Dwayne Daniel, Chief Building Official is present to discuss various 2188 .Minutes of Council Keeting held May 2, 1991 - continued ........ Delegations - continued ........ matters pertaining to building department. Mr. Daniel presents Council with his reports of Building Permits issued during the month of April. Mr. Daniel advises that he has received an inquiry from a property owner at Con 9, Pt Lot 25 regarding a possible severance of the property. The property abuts the C.P.R. Railway and a one hundred foot setback is required which does not allow enough room to create a building site. Council advised that the C.P.R. should be contacted to determine their position in regard to the status of their property. Mr. Daniel advised that the increase recently made in the Township permit and fees by-law regarding mobile homes may be too excessive. The rate was increased from $98.00 to $196.00 under the new rate schedule, however, it was noted that fewer inspections are required than with other new home applications. Council requested Mr. Daniel to review the matter and bring back his recommendations to the next meeting. Ms. Diane Tasker was present to discuss with Council the possible severance of is presently Council possibilities her property located at Concession 10, Lot 14. The property zoned agriculture. advised that the Township planner be requested to look at t of this severance. Mr. Paul Hinde and Mr. Bill Hamilton,Township Planning Consultants are present to discuss with council matters pertaining to the township revised official plan proposal. Mr. Hinde advises council that the Ministry of Municipal Affairs and Ministry of Agriculture and Food are to meet regarding this matter on May 7, 1991 and are requesting council's position on a number of outstanding official plan amendment applications. On applications No. 69, No. 75 and No. 78 it is agreed that this Council withdraw their support for these amendments. The applicant will have their application fees refunded, however, they will still retain their right to appeal to the Ontario Municipal Board if their applications are refused. The following recommendations were made on the remaining applications as fpllows: No. 67 - recommend two lots only No. 80 - recommend two lots No. 79 - recommend three lots No. 76 - recommend two lots No. 68 - recommend one lot Mr. Tony Donck owner of property located at Concession 9, Part Lot 9 is present to inquire as to the status of his application to amend the official plan and zoning on his property. Mr. Donck is requested by Council to wait until a decision regarding the new revised official plan which is still pending approval. Mr. Hamilton makes a presentation in regards to the possible need for a housing study in Bayham Township. Such a study will make Council aware of housing needs in Bayham and show if this need is being served adequately. Mr. Hamilton estimated a project cost of approximately $20,000-00 of which the Province of Ontario will pay 759 of this total cost. Council advise Mr. Hamilton that they will consider his recommendation. Mr. Paul DeCloet is present to discuss the possibility of obtaining a severance for a piece of property located at Concession 6, Pt Lot 117. Discussion takes place regarding the location of livestock buildings in relation to the proposed severed portion. Council advises that they wish to view this property prior to making a decision. Mr. Harold Dennis, Township Fire Chief is present to discuss matters pertaining to the Volunteer Fire Department. Mr. Dennis advised that he had obtained prices from 3M of Canada for metal embossed plastic and aluminum signs with the total cost of approximately $6,000.00. These signs are to be used to locate rural properties in case of an emergency situation. It is suggested that funding may be available to assist in the financing of this project. Mr. Dennis suggests that the township emergency plan be tested to determine if the present plan is still useful. 2189 Minutes of Council meeting held May 2, 1991 Resolutions Moved by R. Sandham Seconded by J. Nezezon That this Council is prepared Bayham Drive reconstruction project the cost to a maximum of $35,000.00 Moved by C. R. Phillips Seconded by J. Nezezon continued ........ to proceed with phase one of the and is agreeable to pay 50% of for 1991. Carried........ That grants be made to the following organization for 1991 1.) Straffordville Minor Ball Association - $500.00 2.) Richmond Minor Ball Association - $250.00 Carried........ Moved by R. Sandham Seconded by J. Nezezon Building permits for month of April, 1991 No. Permit Bldg. Value 20 Apr. 2 Doug Howey Two Bulk Kilns 80.00 34,000.00 21 2 Pierre Crevits Siding & Windows 44.00 8,200.00 22 10 Irvin Miller Add to Residence 118.00 5,000.00 23 15 Lloyd Cowan Storage Bldg. 35.00 5,000.00 24(a) 16 Garfield Peddie Add to Shop 26.00 3,000.00 25 17 Paula Casier Re -roof house 29.00 3,000.00 26 17 Richelle White Re -roof & Siding 47.00 91000.00 27 17 Bob & Alice Vallee New Residence 732.00 140,000.00 28 0 26 Robert & Sherry Creasor New Residence 649.00 140,000.00 29 26 Russell Mitchell Siding House & Garage 32.00 4,000.00 30 29 Chris & Catherine Chatten New Residence 348.00 73,000.00 31 29 Jack Tompkins Add to Garage 32.00 4,000.00 32 29 John Wilson Deck & Roof 82.00 2,500.00 33 30 Jim Fuller Ren. Kitchen & Bath 102.00 22,000.00 34 30 Terry Paget Add to Residence 203.00 24,000.00 35 30 L. McLachlen Car Port 98.00 4,000.00 TOTAL 2,657.00 480,700.00 Carried ........ Moved by C. R. Phillips Seconded by G. Nelles That Bayham Township become a member of the Elgin Municipal Association at the annual membership's fee of $25.00 Carried........ Moved by C. R. Phillips Seconded by J. Nezezon That this Council has no objection to the severance proposal of George & Ida Janssen, Lot 10, Con. 9 # E36/91 provided the barn located on the property is removed and a payment of $500.00 recreation fee is received. Carried ........ 2609 2190 Minutes of Council neetinQ held May 21 1991 continued ........ Resolutions continued ........ Moved by J. Nezezon Seconded by C.R. Phillips That this Council objects to the severance proposal of William and Caroline Berry, Lot 5, Concession 9 as the land is not properly zoned and would further reduce the present undersized hamlet commercial lot. Carried........ Moved by J. Nezezon Seconded by R. Sandham That this Council has no objection to the severance application of Ellen H. Eff, Lot 11, Conc. 3 provided the severed property is registered in the identical ownership as the existing rural residential lot. Carried ........ Moved by G. Nelles Seconded by C.R. Phillips That this Council has no objection to the severance proposal of Stephen Foris Farms Inc. Lot 17, North Gore E#44/91 Carried ........ BY -Lays Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2609 being a by-law to confirm all actions of the Council of the Township of Bayham at the meeting held May 2, 1991 Be Now Read a First Time. Carried ........ Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2609 be now Read a Second Time. Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. finally passed. Moved by R. Sandham Seconded by G. Nelles Carried........ 2609 be now Read a Third Time and Carried ........ That this Council now adjourn to meet again on May 16, 1991 at 7:30 P.M. Carried ........ 2191 Council Chambers Straffordville, Ontario May 16, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors R. Phillips, J. Nezezon and G. Nelles in attendance. Moved by J. Nezezon Seconded by C. R. Phillips That the minutes of the regular council meeting held May 2, 1991 having been examined by the members are hereby approved and the Reeve"s signature authorize on same. Carried........ CONFLICT OF INTEREST j Councillor Ron Phillips declares an interest in regards to a presentation by Tracey Davies re Heritage House designation. CORRESPONDENCE 1.) Township of Malahide 2.) Green Lane Landfill 3.) Straffordville Cemetery Board 4.) Erinn Antonissen 5.) The Town of Richmond Hill 6.) A.M.O. John Harrison Pres. 7.) County of Elgin Land Div. Comm. 8.) County of Elgin Land Div. Comm. 9.) County of Elgin Land Div. Comm. 10.) Cyril J. Demeyere Ltd. DELEGATIONS Drainage Petition News Update Request of Financial Assistance Re: Environmental Concerns Municipal Government Restructuring Newsbill Douglas & Carolyn Dennis Pt Lot 131, Con NTR #52/91 Mitchell Farms Ltd. - Lot 117 & 118 Con. NTR #55/91 John & Diane D'Hondt - Lot 114 Con. 7 #57/91 Copy letter to Spriet Re: Bogart Subdivision James Gibbons, Road Superintendent meets with Council to discuss various matters pertaining to Township roads. Mr. Gibbons reports that work on the Corinth road has now been completed. Work at the Moore Bridge project continues to be hampered by wet ground conditions. Mr. Gibbons advises that resurfacing work on the New England Road is nearly completed. Gravel used on this road was extracted from the new township pit which has been graded as a good "B" gravel. Drainage work at the previous pit has been partially completed. Mr. Gibbons also advises that the work to install the new exhaust system in the works garage is nearly completed. - Mr. Ken Gagnon is present to discuss further with council his concerns regarding the charges made against his property for repairs on the Smith Drain. Council advises that the Township Drainage Engineer will be contacted in regards to this matter by the Township Drain Superintendent. Con't......... 2192 Minutes of Council meeting held May 16, 1991 continued ........... Continued ........ Mr. Dwayne Daniel, Chief Building Official is present to discuss various building and zoning matters with Council. Mr. Daniel advises Council that he has been in contact with a property owner located on Highway No. 3 i;n regards to a possible severance of this property. Council advises the property owner to contact the Ministry of Agriculture and Food for an opinion on this matter. Mr. Daniel advises Council that a property owner located on Concession 7 wishes to have a dog kennel on his farm. This activity would be permitted only under a special zone designation. Discussion took place regarding possible changes to the present fee structure regarding permits for mobile homes. Mr. Daniel suggests that the fee be changed to $40.00 plus $2.00 per thousand (the present fee is $3.00 per thousand). Mr. Daniel is instructed to purchase a good polaroid camera for use in carrying out his duties. Complaints regarding signs placed along the highway in Eden is discussed. Council advises Mr. Daniel to refer this matter to the Ministry of Transportation Ontario as Highway # 19 is a provincial highway. Councillor Ron Phillips declares a - Conflict of Interest - in the following Ontario Heritage Presentation Tracey and Robert Davies are present to discuss their desire to have their home located on Concession 4, Part Lot 1 as a heritage house. With this designation in place the Ministry of Culture and Communication will provide an annual grant. Their home is approximately 110 years of age and therefore qualifies under this program. Council advises what they wish to look into this matter further before passing the required by-law. Ms Pat Teal`l-Trudeau is present to discuss the possibility of conducting a marine equipment repair business on their property located on Concession 2, Part Lot 15. Re zoning will be required to permit this use. Council advises that this matter will be referred to the township planning consultant for their opinion. Mr. Tony Hermans and Mr. Jim Merritt are present to obtain a letter of intent regarding Bayham's solid waste disposal. Mr. Merritt explained their proposed system in detail and answered various questions from council members. The proposed recycling plant is to be located in Malahide Township pending proper zoning to be put into place. Mr. Harold Dennis., Fire Chief is present to discuss matter concerning the Township Volunteer Fire Department. Mr. Dennis expressed his concern regarding a function which was recently held at the Straffordville Community Centre. An estimated 380 people were present at this recent function which the present policy sets the limit to 300 persons. Mr. Dennis is advised to communicate these regulations to the board by means of a letter. Mr. Dennis also advised that children have attempted to set fire to railway ties which have been stockpiled in Straffordville. Council suggests that a letter be sent to the owners requesting that these railway ties be removed. The Fire Chief advised Council that the department will be in need of new clothing and presented quotations for fire fighters bunker suits at a price of $734.20 each plus tax. It is suggested that money be placed in the budget for the purchase of'approximately 20 suits. Discussion takes place regarding more firemen obtaining their D 2 Licence with the possibility of someone to come to Bayham to conduct the necessary tests. 1991 2193 Minutes of Council meeting held May 16. 1991 continued ........ DELEGATIONS Continued ........ Mr. Paul DeCloet is present to further discuss with Council the status of his proposed severance of property located at Concession 6 PT Lot 117. Council advise that they are unable to comment on this proposal and wish to discuss the matter further with the Township's Planning Consultant. Mr. Joseph Lama and Mr. Dan Zerbes are present to inquire as to the status of their official plan and zoning application for the property located at Con 4 PT Lot 21. Council advise that verbal approval has been received, however, official approval has not yet been obtained. Mrs. Jackie DeClercq is present advising Council that the Lions Club wish to place a friendship arc between the two front doors at the Community Centre in Straffordville. Council advise they have no objection to this proposal which will be paid for by the Lions Club. Mr. Matt Schafer and Mr. Ken Everitt are present to discuss the�tAtus of Mr. Schafer's official plan and zone change at Concession 7 Part Lot 128. Council advise that the Ministry of Agriculture and Food will not approve this application and that an appeal to the O.M.B. will be required to proceed with this application. Moved by C. R. Phillips Seconded by J. Nezezon That the Township pay Future Generation the sum of $3,004.02 for trees planted on Township property. w Moved by J. Nezezon Seconded by G. Nelles Carried ........ That the Straffordville Cemetery Board be given an advance payment of $2,000.00 to carry out the necessary maintenance of the cemetery. Payments to be made in $1,000.00 payments as required. All funds to be returned to the Township on or before March 1, 1992. Carried ........ Moved by G. Nelles Seconded by J. Nezezon That the application of Ms Chris Rosehart for a zoning by-law amendment at Concession 10, Lot 18 from Highway Commercial Special (HWC-2) to Highway Commercial (HWC) be accepted and referred to our planning consultants for by-law preparation. Carried........ BY-LAWS Moved by C.R. Phillips Seconded by G. Nelles 2610A And resolved that By -Law No. 261OA being a by-law to authorize the Reeve and Clerk to enter into an agreement between the Township of Bayham and the Village of Vienna for the Rrovision of fire protection by the Township to the Village Be Now Read a First Time. Carried ......... 2194 Minutes of Council meeting held May 16, 1991 continued ......... BY-LAWS continued ........ Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2610A be now Read a Second Time. Carried........ Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2610A be now Read a Third Time and finally passed. Carried ......... Moved by R. Sandham Seconded by G. Nelles 2610 And resolved that By -Law No. 2610 being a by-law to authorize the Reeve and Clerk to enter into an Agreement with Violet Marie Stanat owner of Part Lot 110, Concession 7 Bayham Township for acquisition of a parcel of land for the purpose of extending the boundaries of the Richmond Cemetery Be Now Read a First Time. Carried.......... Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2610 be now Read a Second Time. Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. finally passed. . Moved by J. Nezezon Seconded by C.R. Phillips Carried .......... 2610 be now Read a Third Time and Carried .......... 2611 And resolved that By -Law No. 2611 being a by-law to confirm all action of Council at their meeting held May 16, 1991 Be Now Read a First Time. Carried.......... Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2611 is now Read a Second Time. Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. finally passed. Moved by J. Nezezon Seconded by C. R. Phillips Carried .......... 2611 be now Read a Third Time and Carried .......... That this Council meeting now adjourn to meet again on Thursday, June 6, 1991 at 7:30 P.M. RBBYS Carried .......... 2195 Council Chambers Straffordville, Ont. May 22, 1991 A special meeting of Bayham Township Council is held this evening for the purpose of on site reviewing of various projects concerning the road department as well as severance applications. Council also visited sites which have been obtained due to unpaid taxes and to be sold by the municipality. Unfinished business carried over from the meeting of May 16, 1991 is completed. Reeve Vane Chute presides with Deputy Reeve Ronson Sandham and Councillors J. Nezezon, G. Nelles and R. Phillips in attendance. After visiting these above sites, Council returns to the Council Chambers to meet with Paul Hinde, the Township Planning Consultant. Mr.Hinde reviews amendment # 87 in detail taking note of Council's concerns regarding some changes made from previous proposals. RESOLUTIONS Moved by R. Sandham Seconded by G. Nelles That this Council adopt the attached resolution regarding modification to Official Plan Amendment No -87. Carried ........ Moved by R. Sandham Seconded by C.R. Phillips That this Council has no objection to the severance proposal of Mitchell Farms Ltd. Lot 117, 118 Con N.T.R. submission #55/91 Carried ........ Moved by J. Nezezon Seconded by C.R. Phillips That this Council has no objection to the severance proposal of John & Diane D'Hondt Lot 114, Con. 7 submission #57/91 on condition of zoning approval. Carried ........ Moved by C.R. Phillips Seconded by R. Sandham That this Council has no objection to the severance proposal of Douglas & Carolyn Dennis, Pt Lot 131, Con. N.T.R. Submission #52/91 Moved by R. Sandham Seconded by J. Nezezon That this special Council meeting do now adjourn Carried........ Carried........ CLERK 2196 Council Chambers Straffordville, Ontario June 6, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles, J. Nezezon and R. Phillips in attendance. Moved by J. Nezezon Seconded by C. R. Phillips That the minutes of the regular council meeting held May 16, 1991 and special council meeting held May 22, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried .......... CONFLICT OF IItT-- EST Councillor J. Nezezon declares a conflict of interest in regards to By -Law No. 2616 repealing By -Law No. 2551 CORRESPONDENCE 1.) Ministry of Agriculture & Food 2.) Gibson Linton Toth 3.) Gibson Linton Toth 4.) Township of Malahide 5.) Ministry Mun. Affairs 6.) Cumming Cockburn 7.) County of Elgin Land Div. Comm. 8.) Cumming Cockburn DBLBO�TIons 1991-92 Tile Drain Loan Program Re: Sunday Openings Copy of letter to Mandryk & Heeney re Mr. Galeckas Copy of letter to Spriet Assoc. Re Official Plan Amendment No. 87 Re Cox Zoning By -Law Amendment John & Diane D'Hondt - Con 7 Lot 114 Submission # 57/91 Re Mitchell Farms Inquiry Re Teall-Trudeau Propose Business James Gibbons, Township Road Superintendent is present to discuss various matters concerning township roads. Mr. Gibbons advises that progress is still being hampered at the Moore Bridge project by wet ground conditions. Mr. Gibbons reports that over $9,000.00 worth of gravel has been extracted from the township pit. A new culvert has now been installed on the Third Concession road. Discussion takes place in regards to the proposed drainage for the new lots in Corinth. It is suggested that the township engineer be contacted in this regard. A question has arisen in regards to the road allowance between Concession 1 and 2 Lot 12 as to whether or not this is an opened or unopened road allowance. It appears that this is a partial opened road allowance. Mr. Bob McCain from Green Lane Landfill is present to update council in regards to garbage collection and disposal in Bayham Township. Mr. McCaig advises a depot with five sections will be placed at the transfer site for the purpose of recycling various items such as aluminum cans, glass and plastics. The matter of charging user fees at the transfer station was discussed to some length as well as disposal of toxic and hazardous materials. Mr. McCaig advised council that when this faculty is completed advertising will be placed in area papers announcing this new service. Mr. Dwayne Daniel, ,Chief Building Official is present to discuss matters concerning building, drainage and zoning matters. Mr. Daniel advises that work is to begin on Branch "E" of Drain No. 1, in approximately one and one half weeks. Discussion takes place regarding a 2197 [Minutes of Council meeting held June b, 1991 continued ............ DELEGATIONS continued ......... complaint concerning a zoning infraction on a property located in Lot 17 on the south side of Highway No. 3. Council advises that the property owner be contacted so that the proper zoning can be put into place. Another zoning infraction is discussed concerning the improper use of a trailer located on Concession 3. Mr. Daniel is advised to document the progress on this property in event legal assistance will be necessary to have the property owner comply with Township by-laws. Mr. Daniel submits his monthly report of building permit activity for May 1991 for council approval. Changes to the present fees by-law were presented to Council for approval. A new by-law is to be prepared reflecting these changes. Mr. Don Zerbes and Mr. Lama are present to inquire as to the official status of his Official Plan and Zone change application. Council advise that they expect the matter to be finalized during the week of June 10,1991. Mr. R. P. (Dick) Dyer representing Ontario Hydro is present to discuss the townships position regarding the abandoned C.P.R. railway in Bayham. At present, Ontario Hydro have a transmission line on this property and they wish to ensure that this arrangement will continue in the future. Mr. Dyer is advised that the township has received no word as to how this property will be disposed of by the C.P.R., however, they suggest that Mr. Dyer could request that the C.P.R. contact the township in this regard. Mr. Dyer advises that Ontario Hydro is prepared to share a portion of any costs in order to obtain an easement on the property. Mr. Abe Friesen is present on behalf of Mission Baptist Church regarding the possibility of converting the former hardware and appliance building in Straffordville for church use. Discussion takes place regarding parking availability as well as possible problems relating to the location for water and septic requirements. Council advise that they do not feel that they can support this proposal. Mr. Nelson, Marguerite, Dewey and Geraldine Ward are present to discuss problems they are having with people using the Richmond Ball Park. Mr. Dewey and Geraldine Ward live in a mobile home located to the immediate westerly boundary of the ball park and are separated by only a 12 foot right of way. The Wards explained to Council the problems they have encountered over the last number of years. Council were advised that a land survey of the Ward property is to be done to establish the property boundary. Council advised that they will look further into the matter so as to assure that the right of way be restricted to pedestrian traffic only. Mr. Harold Dennis, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief, are present to discuss matters concerning the Bayham Township Fire Department. Mr. Dennis advised that he wished to proceed with the property identification numbers. These numbers are to be placed on stickers and distributed to the property owners. It is suggested that fire personnel be engaged to do this work and be compensated for same. A brief discussion takes place in regards to the Emergency Measure Organization and the progress being made towards having a suitable emergency plan in place. A request has been made to the Fire Department to provide on site protection to a "fly -in" function on the South Gore Part Lots 8 & 9. Council are willing to provide the service provided that the expenses are paid by the organizers and no costs are incurred by the Township. The fire chief is requested to provide a rate for this service. Mr. Barker, Mr. Acre and Mr. Ward are present to discuss Zoning By -Law Z247/90 which has been appealed by Mr. Barker and Mr. Acre. The applicant for the rezoning has requested that the matter be placed before the Ontario Municipal Board for a decision. Concerns with regards to water supply and drainage were expressed by those present. Council advises that a site plan be put in place and will be requested by this Council. The clerk is instructed to contact the applicants to see if they would be supportive of repealing the present by-law and replacing it with a new by-law which addresses the concerns thus avoiding a costly and time consuming O.M.B. hearing. • 2198 Minutes of Council meeting held June 6. 1991 continued ............... RESOLUTIONS Moved by R. Sandham Seconded by J. Nezezon That this council approves the request of Mr. Jack Barclay representing the Straffordville Lions Club for a special occasion permit to operate a beer tent at the Bayham Community Centre Park on July 516 and 71 1991 Carried.............. Moved by J.Nezezon Seconded by R. Sandham That this council does not wish to take any action to allow Sunday shopping in the Township of Bayham other than that already provided by Provincial Statute. Moved by R. Sandham Seconded by J. Nezezon Carried...........j�.� That the application of Rosemarie (Diane) Tasker for an Official Plan and Zoning Amendment at Lot 14, Con 10 from Al to Estate Residential be accepted and referred to our planning consultants for by-law preparation. Carried.............. Moved by R. Sandham Seconded by G. Nelles That this Council accepts the final proposed modifications to Official Plan Amendment No. 87 as outlined in the letter received from the Ministry of Municipal Affairs dated May 31, 1991 with the inclusion of 4.3.2. Estate Residential properties shown on Schedule "A" re Official Plan Amendment No. 26 and 59. Carried.............. Moved by R. Sandham Seconded by G. Nelles That the following building permits -be approved for the Month of May, 1991 No. Permit Bldg. Value 36 Henry Wiebe Storage 30.00 5,300.00 37 George Avery Mobile Home 126.00 43,000.00 38 Stephan Agoston Renovation 92.00 12,000.00 39 Randy McBride New Residence 359.00 75,000.00 40 Donck Farms Ltd. Storage Bldg. 87.00 19,000.00 41 James Chilcott Mobile Home 64.00 8,000.00 42 Jack Vince Mobile Home 144.00 52,000.00 43 Len Hunt Mobile Home 134.00 47,000.00 44 Mark Drieghe New Residence 489.00 104,000.00 45 Alan Stewart Renovation 32.00 4,000.00 46 Rodger & Donna Seghers Deck roofed in 26.00 2400.00 47 Jacob Wiebe Add to Residence 214.00 25,000.00 48 Louis Swartzentruber Storage (corn) 32:00 4,000.00 49 Bittersweet Farms Storage Bldg. 44.00 8,000.00 47B Larry Pressey Storage Bldg. 29.00 3,000.00 50 Mitchell Farms Ltd. Siding & Storm 'Windows 44.00 7,800.00 51 Alice Elizabeth Csinos New Residence 534.00 146,000.00 52 Trailor Mart Mobile Home 126.00 43,000.00 53 Doug Bonesteel Mobile Home 126.00 43,000.00 54 Verna Martin Deck 20.00 500.00 TOTAL FOR MAY $2,752.00 $651,600.00 Carried ............. 2199 Minutes of Council meeting held June 6, 1991 continued ............... BY-LAWS Moved by J. Nezezon Seconded by G. Nelles 2612 And resolved that By -Law No. 2612 being a by-law to repeal By -Law No. 2469 adopting Amendment No. 25 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ............ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2612 be now Read a Second Time. Carried ............ Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2612 be now Read a Third Time and finally passed. Carried ............ Moved by J. Nezezon Seconded by R. Sandham 2613 And resolved that By -Law No. 2613 being a by-law to repeal By -Law No. 2526 adopting Amendment No. 67 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried............. Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2613 be Now Read a Second Time. Carried............. Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2613 be now Read a Third Time and finally passed. Carried............. Moved by J. Nezezon Seconded by R. Sandham 2614 And resolved that By -Law No. 2614 being a by-law to repeal By -Law No. 2532 adopting Amendment No. 66 to the Official Plan of the Township of Bayham Be now Read a First Time. Carried............. Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2614 be now Read a Second Time. Carried............. Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2614 be now Read a Third Time and finally passed. Carried ............. Moved by R. Sandham Seconded by G. Nelles 2615 And resolved that By -Law No. 2615 being a by-law to repeal By -Law No. 2539 adopting Amendment No. 72 to the Official Plan of the Township of Bayham Be Now Read A first Time. , Carried ............. i 1*1 2200 Minutes of Council meeting held June 6, 1991 continued .............. BY -Lava continued ........... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2615 be now Read a Second Time. Carried ............ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2615 be now Read a Third Time and finally passed. Carried............. Moved by R. Sandham Seconded by G. Nelles 2616 And resolved that By -Law No. 2616 being a by-law to repeal By -Law No. 2551 adopting Amendment No. 76 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ............. Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2616 be now Read a Second Time. Carried............. Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2616 be now Read a Third Time and finally passed. Carried.............. Moved by G. Nelles Seconded by R. Sandham 2617 And resolved that By -Law No. 2617 being a by-law to repeal By -Law No. 2559 adopting Amendment No. 80 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried............. Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2617 be now Read a Second Time. Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. and finally passed. 2618 Moved by R. Sandham Seconded by J. Nezezon Carried ............. 2617 be now Read a Third Time Carried ............. P And resolved that By -Law No. 2618 beingAa by-law to repeal By -Law No. 2570 adopting Amendment No. 83 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ............ 2201 Minutes of Council meeting held June 6, 1991 continued ............ BY-LAWS continued.......... Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2618 be now Read a Second Time. Carried.......... Moved by,,,d. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2618 be now Read a Third Time and finally passed. Carried .......... Moved by R. Sandham Seconded by J. Nezezon 2619 And resolved that By -Law No. 2619 being a by-law to repeal By -Law No. 2583 adopting Amendment No. 84 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried .......... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2619 be now Read a Second Time. Carried .......... Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2619 be now Read a Third Time and finally passed. Carried .......... . Moved by G. Nelles Seconded by R. Sandham 2620 And resolved that By -Law No. 2620 being a by-law to repeal By -Law No -2585 adopting Amendment No. 86 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried........... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2620 be now Read a Second Time. Carried........... Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2620 be now Read a Third Time and finally passed - Carried........... Moved by J. Nezezon Seconded by R. Sandham 2621 And resolved that By -Law No. 2621 being a by-law to repeal By -Law No. 2550 adopting Amendment No. 75 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ........... 2202 Minutes of Council meeting held Jane 6, 1991 continued ............. BY-LAWS continued .......... Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2621 be now Read a Second Time. No Carried ........... Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2621 be now Read a Third Time and finally passed. Carried ............ Moved by G. Nelles Seconded by R. Sandham 2622 And resolved that By -Law No. 2622 being a by-law to repeal By -Law No. 2555 adopting Amendment No. 78 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ............ Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2622 be now Read a Second Time. Carried ............ Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. 2622 be now Read a Third Time and finally passed. • Carried ............ Moved by J. Nezezon Seconded by G. Nelles 2623 And resolved that By -Law No. 2623 being a by-law to repeal By -Law No.'2533 adopting Amendment No. 69 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ............ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2623 be now Read a Second Time. Carried ............ Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2623 be now Read a Third Time and finally passed. Carried ............ Moved by G. Nelles Seconded by R. Sandham 2624 And resolved that By -Law No. 2624 being a by-law to repeal By -Law No. 2513 adopting Amendment No. 61 to the Official Plan of the Township of Bayham Be Now Read a First Time. 2203 Minutes of Council meeting held June 6, 1991 continued ........... BY-LAWS continued ........ Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2624 be now Read a Second Time. Carried .......... Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2624 be now Read a Third Time and finally passed. Carried .......... Moved by R. Sandham Seconded by J. Nezezon 2625 And resolved that By -Law No. 2625 being a by-law to repeal By -Law No. 2525 adopting Amendment No. 66 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried .......... Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2625 be now Read a Second Time. Carried .......... Moved by G. Nelles Seconded by J. Nezezon ' I. And resolved that By -Law No. 2625 be now Read a Third Time and finally passed. M' Carried ........... Moved by J. Nezezon Seconded by G. Nelles 2626 And resolved that By -Law No. 2626 being a by-law to repeal By -Law No. 2537 adopting Amendment No. 70 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ........... Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2626 be now Read a Second Time. Carried ........... Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2626 be now Read a Third Time and finally passed. Carried........... Moved by R. Sandham Seconded by J. Nezezon 2627 And resolved that By -Law No. 2627 being a by-law to repeal By -Law No. 2542 adopting Amendment No. 73 to the Official Plan of the Township of Bayham Be Now Read a First Time. Carried ........... 2204 Minutes of Council Meeting held June 6, 1991 continued ............ BY-LAWS continued .......... Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2627 be Now Read a Second Time. Carried .......... Moved by R. Sandham Seconded by G. Nelles And resolved that By -Law No. 2627 be now Read a Third Time and finally passed. Carried .......... Moved by J. Nezezon Seconded by G. Nelles 2628 And resolved that By -Law No. 2628 being a by-law to confirm all i� actions of Council at their meeting held June 6, 1991 Be Now Read a First Time. Carried ........... Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2628 be now Read a Second Time. Carried........... Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2628 be now Read a Third Time and finally passed. Carried ........... Moved by J. Nezezon Seconded by G. Nelles That this Council meeting now be adjourned to meet again on Thursday, June 20, 1991. Carried ............ sc,aar a .. 4 2205 Council Chambers Straffordville, Ontario June 20, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles, J. Nezezon and R. Phillips in attendance. Moved by R. Sandham Seconded By J. Nezezon That the minutes of the regular council meeting held June 6, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried ............ CONFLICT OF INT 88BST Councillor Ron Phillips declares a conflict of interest in regards to Tracey Davies' request that the Township participate in the Ontario Heritage Grant allocations. COIUMPONDBNCB 1.) Peter North, MPP Elgin 2.) Gibson Linton Toth 3.) Brian & Bruce Volkaert 4.) Long Point Region Conc. Auth 5.) Cyril J. Demeyere Ltd. DBI,BMTIONS Public Meeting Noise complaint & related problems Tamasovitis Estate - Tax arrears Request to locate chip wagon in Bayham Future Planning Meeting July 10,1991 Minutes of Meeting June 13, 1991 Reeve Chute declares the public meeting as advertised to hear comments on a zoning amendment on behalf of the applicant Chris Rosehart to be open. No one appears to present negative comments. Members of Council have no comments in regards to this application. The Clerk presents correspondence received from the Ministry of Natural Resources and Elgin St. Thomas Health Unit advising that they have no objection to this application. There being no further comments or questions, Reeve Vane Chute declares the public meeting closed. Dwayne Daniel, Chief Building Official is present to discuss matters concerning building and by-law enforcement. Mr. Daniel advised that a trailer located on a property is being used for more that a seasonal use for which it is zoned for. Mr. Daniel is instructed to have the Township solicitor contact the property owner. Mr. Daniel advises that a business operation located on Highway #3 is not properly zoned has been advised by letter to apply for rezoning. Tracey and Robert Davies are present to request Bayham Township to participate in the Ontario Heritage Grant program for which their home is eligible. Council advises that they do not wish to participate in the program, however, the Clerk is requested to contact Tillsonburg Clerk Dave Morris for more information about the program. Bruce and Brian Volkaert are in attendance requesting permission to operate a chip wagon on the corner property of Highway #19 and County Road # 45. Council advise they have no objections if a site plan is made available to address the availability for parking so that vehicles will not stop on the roadway. Mr. Boughner, a property owner in Corinth wishes to purchase a strip of land 20 feet wide from his neighbour in order to expand the frontage of his property. The adjacent property is presently zoned Hamlet Commercial and therefore rezoning would be required. The Clerk is instructed to 2206 Minutes of Council meeting held June 20, 1991 continued ........... DBLRGATIONS continued ........ contact the Township planner for an opinion to allow the severance of a 10 foot wide strip of land. Mr. Lloyd Cowan is present to discuss a matter pertaining to his Pet Cemetery located on his property described as Conc. 81 Pt Lot 21 & Lot 22. Mr. Cogan would like to establish the exact location of the cemetery and that of the forest area. The land is presently zoned Al Special allowing a Pet Cemetery as well as forest area. Mr. Cowan is to look into the matter further. Mr. Tony Donck is present to further discuss his application to rezone his property. Mr. Donck is advised to contact various studies as proposed by the Township planner before proceeding with the application. Mr. Mark Bogart is present to discuss the status of his building lots in Corinth. Mr. Bogart inquires to see if a letter of credit would be acceptible to council prior to development of these lots to insure the required drainage work will be carried out. Mr. Bogart agrees to prepare a proposal for councils' consideration. R$SOLDTIONS Moved by J. Nezezon Seconded by G. Nelles That this Council authorize the Treasurer to register a tax arrears cancellation certificate for the Tamasovits Property located at Con 3 North Part Lot 15. Carried.......... Moved by C.R. Phillips Seconded by J. Nezezon That the application of Mitchell Farms to rezone a parcel of land situated on Concession N.T.R. Pt Lot 117, Bayham Township from Al Agriculture to RR Rural Residential to permit the severance of two surplus farm houses be not approved. Carried.......... Moved by J. Nezezon Seconded by C.R. Phillips That this Council request the Township's planning consultants to proceed with a Municipal Housing Statement as required by the Provincial Policy Statement on Land Use Planning for Housing. Carried .......... BY-LAWS Moved by J. Nezezon Seconded by C.R. Phillips Z255/91 And resolved that By -Law No. Z255/91 being a by-law to change the list of permitted uses on a 0.72 hectare (1.78 acre) parcel of land located on Concession 10, Pt Lot 18 in Bayham Township and expand -the permitted uses, Be Now Read a First Time. Carried .......... Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2255/91 be now Read a Second Time Carried .......... 1 LI 2207 Minutes of Council meeting held June 20, 1991 continued .......... BY -Lays continued ........... Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. Z255/91 be now Read a Third Time and finally passed. Moved by G. Nelles Seconded by J. Nezezon Carried ........ 2629 And resolved that By -Law No. 2629 being a by-law to amend Schedule "A" to By -Law 2603 amending By -Law 2140 setting out classes of permits and permit fees in the Township of Bayham Be Now Read a First Time. Carried......... Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2629 be now Read a Second Time. Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. finally passed. Moved by C.R. Phillips Seconded by G. Nelles Carried ......... 2629 be now Read a Third Time and Carried......... 2630 And resolved that By -Law 2630 being a by-law to amend By -Law No. 2001 to licence vehicles from which refreshments are sold for consumption by the public Be Now Read a First Time. Carried ......... Moved by G. Nelles Seconded by J. Nezezon And Resolved that By -Law No. 2630 be now Read a Second Time Carried ......... Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2630 be now Read a Third Time and finally passed. Carried ......... Moved by G. Nelles Seconded by R. Sandham 2631 And resolved that By -Law No. 2631 being a by-law to confirm all actions of the Council of the Township of Bayham at the meeting -held June 20, 1991 Be Now Read a First Time. Carried ......... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2631 be now Read a Second Time. Carried ......... Minutes of Council neetinQ held June 20, 1991 continued .......... J BY-LAWS continued .......... Moved by R. Sandham Seconded by J. Nezezon f And resolved that By -Law No. 2631 be now Read a Third Time and finally passed. Carried .......... Moved by R. Sandham Seconded by J. Nezezon That this council meeting be now adjourned to meet again on Thursday, July 4, 1991 at 7:30 P.M. Carried .......... V, REEVE CLERK Council Chambers Straffordville, Ontario June 26, 1991 A special meeting of Council is held this evening for the purpose of an on site meeting with the Richmond Minor Ball Association to resolve the problems they are having in regards to fencing of a right of way between the Ball Park and their neighbours to the west of the property. After speaking with both parties concerned, Council returned to the Council Chambers for further discussion. The Clerk is instructed to inform both parties by letter of Councils position on this matter. DELEGATIONS Harold Dennis, Township Fire Chief is present to discuss various matters pertaining to the fire department. Mr. Dennis presents a six month report which indicates a large loss in damage as a result of fire. Mr. Dennis advises that the emergency lights on both the fire truck and pumper have now been repaired. Mr. Dennis requests Council to consider the purchase of a voice activated recording machine. Council advise that this is to be your consideration. Mr. Dennis discusses with Council the proposed numbering system for the Township. Council agrees to go ahead and purchase the required signs. Council reviews a draft of the Township emergency measures by-law. A number of additions were suggested for inclusion in the new by-law which will be reviewed again at a later date. 0 2209 Minutes of Council seetiny held June 26, 1991 continued .......... RESOLUTIONS Moved by R. Sandham Seconded by C.R. Phillips That this Council has no objections to the severance application of Joseph Lama, Concession 4, Lot 21 Submission E82/91 Carried ........ Moved by C.R. Phillips Seconded by G.,Nelles That this Council has no objections to the severance application of Albert and Elsie Kalmbach, Concession 2, N� Lot 28 Submission E76/91 Carried ........ Moved by J. Nezezon Seconded by R. Sandham That this Council has no objections to the severance application of Glenn and Brenda Babcock, Concession 4, Lot 14, Submission E84/91 and E85/91 Carried........ Moved by G. Nelles Seconded by C.R. Phillips That the Township of Bayham submit an application to the Ministry of Housing for a 50% grant under the Building Admisistration Fund to improve the administration of the Township Building Department. Carried ........ Moved by R. Sandham Seconded by J. Nezezon That the annual report of the Township Fire Chief be accepted for the period December 91 1990 to June 11, 1991. Carried........ Moved by G. Nelles Seconded by R. Sandham That this special meeting of Council be now adjourned. REEVE Carried ........ CLERK 2210 Council Chambers Straffordville, Ontario July 41 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors RTPhiti*pe, G. Nelles and J. Nezezon in attendance. Moved by R. Sandham Seconded by J. Nezezon That the minutes of the regular council meeting held June 20, 1991 and special meeting held June 26, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried ........ Correspondence 1.) Village of Vienna Request Bayham Establish Recycling Prograuy--", 2.) A.M.O. Municipal Licensing Problems Delegations Mr. Dwayne Daniel, Chief Building Official is present to discuss various matters concerning building activities as well as drainage works. Mr. Daniel presents his building permit report for the month of June for Councils approval. Mr. Daniel advises that work is almost completed on the Branch 2 of Drain No.l. Council advises Mr. Daniel of the meeting held at the Richmond Ball Park and request that he look into the purchase of heavy duty fencing to be located on this property. Mr. Tony Hermans and Mr. Jim Merritt are present to advise Council of the progress they are having in regard to the establishment of a new recycling plant. Council are requested to provide a letter of intent with regards to Bayhams waste disposal requirements. Council agree to consider this request. Mr. Mark Bogart is present to further discuss his residential development in Corinth. Mr. Bogart agrees to present an irrevocable letter of credit for $20,000.00 to insure that the required drainage work will be completed to the Townships satisfaction when the building lots are developed. Mr. & Mrs. Kassner are present to discuss the possibility of locating a mobile home on their property. Mr. Kassner explains that he wishes to resume their family farm operation and their daughter wishes to use the mobile home in order to assist her parents. Council advises that they would consider this request under the condition that it be for family use only. The Chief Building Official will be requested to visit the property to review Mr. Kassner's proposal and ensure the mobile home is placed at a satisfactory location for the intended use. Mr. Cyril Demeyere of Cyril J. Demeyere Ltd. Consulting Engineers is present to advise Council of the various services that his firm can provide. Mr. Demeyere advises that his company was established in 1963 and is involved in numerous projects such as preparation of site pians and drainage related matters. Mr. Peter Lamers is in Richmond. Mr. Lamers opinion of the work done Township position on the proposal to Council for present to further discuss his development advises that he has received an independent to date and advises that this concurs with the matter. Mr. Lamers is requested to present a further consideration. 2211 Minutes of Council meeting held July 4, 1991 continued ............ Delegations continued ..... Paul DeCloet is present to further discuss his re -zoning proposal on property located at Concession NTR Lot 117. Council suggests that he prepare a new application for their consideration. Resolutions Moved by J. Nezezon Seconded by G. Nelles That the following permits for June 1991 be approved No. Permit Bldg. Value 55 June 3 Tom Godby Carport Attached 38.00 61000.00 56 3 Jack Vince Addition to Mobile Home 65.00 2,500.00 56 3 Jack Vince Storage Shed 20.00 11000.00 57 4 Nola Redmond Deck & Porch 26.00 2,000. 58 5 Michael Arthur Wilson Garage 38.00 6,606-00 59 5 Pat Collins Kitchen & Bedroom Ren. 29.00 3,000.00 60 6 Peter & Tina Giesbrecht Storage Shed 20.00 11000.00 61 10 Eli Stutzman Washroom for camp 57.00 2,000.00 62 10 Eli Stutzman Cabin 20.00 11000.00 64 11 Dirk Schuurman Manure Storage 40.00 7,400.00 63 11 Dirk Schuurman Retaining wall 28.00 41500.00 65 12 Richelle White Deck 20.00 600.00 66 13 James Chilcott Deck & Porch Mobile Home 20.00 11000.00 67 14 Art Riel Ren. a cabin 28.00 21500.00 68 17 George Avery Storage Shed 20.00 11000.00 69 27 John Giesbrecht Att. Garage & Breezeway 95.00 25,000.00 70 28 Bernie Blatz Carport 23.00 1,500.00 $587.00 $68,000.00 . Carried ........... Moved by J. Nezezon Seconded by G. Nelles That this Council would be agreeable to consider the proposal of Tony Hermans and Associates at such time that it becomes necessary to seek an alternative waste management solution. Carried ........... Moved by J. Nezezon Seconded by G. Nelles That the application for a zone change as presented by Roger Vermeersch of Concession 9, Lot 26 from Al to A1 -Special to create a retirement lot for Mr. Vermeersch who has owned this farm since 1961. Carried ........... BY -Lars Moved by J. Nezezon Seconded by G. Nelles 2632 And resolved that By -Law No. 2632 being a by-law to confirm all actions of the Council of the Township of Bayham at the meetings held June 26, 1991 and July 4, 1991 Be Now Read a First Time. Carried ........... 2212 Minutes of Council meeting held July 4, 1991 continued ............ B, vs continued .... Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2632 be now Read a Second Time. Carried ........ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. 2632 be now Read a Third Time and finally passed. Carried ........ Moved by G. Nelles Seconded by J. Nezezon That this Council meeting be now adjourned to meet again on Thursday, July 18, 1991 at 7:30 P.M. REEVE w Carried ........ CLERK 2213 Council Chambers Straffordville, Ontario July 18, 1991 The regular meeting of Bayliam Township Council is field this evening. Reeve Vane Chute presides with Councillors R. Phillips, G. Nelles and J. Nezezon in attendance. Moved by J. Nezezon Seconded by G. Nelles That the minutes of the regular meeting of Council lield July 4, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried ......... CONFLICT OF INTEREST Councillor J. Nezezon declares a conflict of interest in regards to the public meeting to be field at 8:30 P.M. 1.) The Conservation Council of Ontario 2.) Elgin County Library 3.) Greenlane Landfill 4.) Twp. of Aldborough 5.) Debbie Giesbreclit b.) Cyril DeMeyere Ltd. DELEGATIONS Re: Conservation Awards Re: Bill 208-Straffordville Library Land Fill Surcharges Re: Support of Drainage Resolution Re: Complaint Property Conditions Re: Engineering Services Mr. Jamas Gibbons, Road Superintendent is present to discuss various matters concerning Township road works. Mr. Gibbons reports that due to the very liot and dry conditions his department is finding it difficult to control the extremely dusty conditions and the placing of calcium and brine has minimal effect without moisture being present. Work on the Moore Bridge project is progressing well with the dry conditions and topsoil is now being put into place. The cutting of grass and small tree growth along Township road allowances is discussed and a need for the proper equipment to liandle this job is required. Mr. Harold Dennis, Fire Chief is present to advise council that work is progressing in regards to a Township number identification system. Approximately 800 numbers will be required in the rural areas. Identification of the liamlet areas will also take place at a future date. Constable, Joe Martin appears before council to present his second quarter report. Constable Martin advises that due to the sharp increase in thefts lie feels that a neighbourhood watch program should be put into place. On a brighter note, the report indicated a reduction in motor vehicle accident occurrences in Bayliam. Constable Martin wishes to establish a Policing Committee and request participation of council members on this committee. Discussion of the need for a noise by-law in Bayliam so that the police may act upon any complaints received. The Clerk is requested to contact surrounding municipalities regarding this matter. Paul DeCloet is present to discuss his application on behalf of Mitchell Farms Ltd. Mr. DeCloet is advised that his application meets the requirements of the new official plan. 2214 Minutes of Council.seeting held July 18, 1991 continued ........... PUBLIC MEETINGS Record of Public meeting held July 18, 1991 concerning Official Plan and Zoning By -Law Amendments. Reeve Vane Chute declares a public meeting open as advertised to accept comments on an application for an Official Plan and Zone Amendment from Kenneth and Rosemarie (Diane) Tasker. The application is to change the zoning on a parcel of land situated between Highway No. 3 to the north and the road allowance between Concession 9 and 10 to the south in Part Lot 14, Concession 10, Bayham Township from Al Agriculture Zone to Special Estate Residential (ER 4) and (ER 5) Zone. Persons present concerning this application are Tina Tasker, Harold Nethercott, Mr. & Mrs. Reimer, Dwayne Daniel, Chief Building Official and Township Planning Consultant, Paul Hinde. Mr. Hinde accepts questions from the public in regards to this application. Mr. Nethercott questions the size of the lots being created. Mrs. Reimer expresses concern regarding the creating of rural residential lots and inquires about the difference � between the building requirement for estate residential and rural residential. Ms Tasker requests information concerning the water course situated near the subject property. Mr. Hinde and Council members respond to the question raised. Mrs. Reimer expresses her concern about the size of housing being allowed in the area. The Council have no comment in regards to the application. Correspondence received from the Ministry of Natural Resources and the Elgin St. Thomas Health Unit indicated they had no concern regarding this application. A letter from the law firm Gibson,Linton, Toth & Campbell is read by the Clerk expressing a concern by neighbours of the applicant and requesting that information be provided to them on this matter for review purposes There being no further comment or objections received, Reeve Vane Chute declares the public meeting closed. 0 PUBLIC MEETING Record of Public Meeting held July 18, 1991 concerning Zoning By -Law Amendments. Reeve Vane Chute declares a public meeting as advertised to accept comment on an application by the Township of Bayham. The application of the Township of Bayliam to effect a series of technical changes and revisions to the Township's Comprehensive Zoning By -Law No. 2387. This Zoning By -Law will zone all non farm related residential lots that have been approved by O.P.A.#87 and zone lands located in Pt Lot 20, Concession 11 to recognize Industrial Park. Present at the meeting is Mr. Lama, Paul Hinde, Township Planning Consultant and Paul DeCloet. Mr. Hinde explains to those present the purpose of the Zone amendment. No comments are received from the public. Council have no comments on the application. No written comments or objections have been received. The second application is that of the Township of Bayliam to effect a series of technical changes and revisions to the Township's Comprehensive Zoning By -Law No. 2387. These changes are intended to revise the - Estate Residential (ER) and Rural Residential (RR) zone regulations. Mr. Hinde reviewed the application with talose present. No comments were received from those in attendance. Nq written comments had been received. Council indicates that they wish to review the application before making any comments. No further comments or objections were received. Reeve Cifute declares the public meeting closed. 2215 Minutes of Council meeting held July 18, 1991 continued ........... RESOLUTIONS Moved by J. Nezezon Seconded by C.R. Phillips That the application of Mitchell Farms to rezone a parcel of land located on Concession N.T.R. Lot 117 from Al Agriculture to rural residential be accepted and referred to our planning consultants for processing. Carried......... BY-LAWS Moved by C.R. Phillips Seconded by G. Nelles 2257/91 And resolved that By -Law No. 2257/91 being a by-law to effect a series of technical changes and revision to the Township's Comprehensive Zoning By -Law No. 2387 Be Now Read a First Time. Carried .......... L)x� Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. Z257/91 be Now Read a Second Time. Carried .......... Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. Z257/91 be Now Read a Third Time and finally passed. Carried ........... Moved by G. Nelles Secopded by C.R. Phillips 2633 And resolved that By -Law No. 2633 being a by-law to confirm all actions of Council of the Township of Bayham at their meeting held July 18, 1991 Be Now Read a First Time. Carried ........... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2633 be now Read a Second Time. Moved by C.R. Phillips Seconded by J. Nezezon And resolved that By -Law No. finally passed. Moved by C. R. Phillips Seconded by G. Nelles Carried........... 2633 be now Read a Third Time and Carried........... That this Council do now adjourn to meet again on Thursday, August 1, 1991. --�. 1,/P*� cz,,P Carried ........... W,O _ s► REEVE CLERK Also present at the meeting are G. Blazak, P. Hinde and B. Hamilton, Township Planning Consultants. Mr. Hinde reviewed the details of the new Official Plan with those present. Mr. Bill Hamilton explained briefly the details of the Provincial Housing Study and advised that work on the project will commence in the very near future. RRSOLDTIONS Moved by J. Nezezon Seconded by G. Nelles That Cyril J. Demeyere Limited be retained to prepare a manual containing the design criteria for storm drainage watermain (where available) roadwork and lot grading for both residential and industrial subdivisions at an estimated cost of $1,000.00 Carried ........... Moved by C. R. Phillips Seconded by J. Nezezon That the Township of Bayham endorse a resolution of the Township of Aldborough passed June 20► 1991 in regards to the farmers rights concerning drainage ditches and the construction of new drains. Carried........... BY-LAWS Moved by G. Nelles Seconded by R. Sandham 2634 And resolved that By -Law No. 2634 being a by-law to adopt Amendment No. 88 to the Official Plan of the Township of Bayham (re Tasker) Be Now Read a First Time. Carried ........... Moved by C.R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2634 be now Read a Second Time. Carried ............ Moved by R. Sandham Seconded by C. R. Phillips And resolved that By -Law No. 2634 be now Read a Third Time and finally passed. - Carried ........... Moved by G. Nelles Seconded by R. Sandham 2635 And resolved that By -Law No. 2635 being a by-law to adopt the assessment on which taxes shall be levied for the year 1991 to levy the taxes for the year 1991 and to provide for the collection thereof Be Now Read a First Time. Carried ........... 2217 Minutes of Council meeting held July 23, 1991 continued ........... BY-LAWS continued ........ Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2635 be now Read a Second Time. Moved by R. Sandliam Seconded by J. Nezezon And resolved that By -Law No. finally passed. Moved by R. Sandliam Seconded by G. Nelles Carried ......... 2635 be now Read a Third Time and Carried......... Z258/91 And resolved that By -Law No. Z258/91 being a by-law to amend By -Law No. 2387 (Tasker) Be Now Read a First Time. Carried ......... Moved by C. R. Phillips Seconded by R. Sandliam And resolved that By -Law No. Z258/91 be now Read a Second Time. Carried......... Moved by G. Nelles Seconded by C.R. Phillips And resolved that By -Law No. Z258/91 be now Read a Third Time and finally passed. Carried......... • Moved by G. Nelles Seconded by J. Nezezon That this special meeting of Council be now adjourned. xIsISvIK Carried ......... CLERK 2218 Council Chambers Straffordville, Ontario August 1, 1991 The regular meeting of Bayliam Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve Ronson Sandliam and Councillors G. Nelles, J. Nezezon and R. Phillips in attendance. 00 Moved by C. R. Phillips Seconded by J. Nezezon That the minutes of the regular meeting of Council field July 18,1991 and special meeting held July 23, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. CORRESPONDENCE 1.) County of Elgin 2.) County of Elgin 3.) County of Elgin 4.) Elgin County Library 5.) Richmond Minor Ball Assoc. DELEGATIONS Carried .............. Severance Application - Soper Severance Application - Mitchell Farms Re: 911 Emergency Telephone System Workplace Inspection Report Thanking Council For Their Support Mr. James Gibbons, Road Superintendent, is present to discuss various matters concerning the Township Works Department. Mr. Gibbons advises that work is progressing well on the Moore Bridge project. Problems encountered with road widths on the project are discussed with a land surveyor being engaged to determine the Township road boundary. Mr. Gibbobs advises that recent heavy rains caused numerous washouts. Discussion regarding persons travelling the abanded C.P.R. Railway Line takes place. Council requests Mr. Gibbons to seek permission to dig railbeds to curtail the use of motorized vehicles in it. The speed limit on the Township road in Eden is discussed and it is requested that the speed limit be extended on this road. Mr. Carl Braun representing Blondeel Nursery Inc. is present to discuss their proposal to develop a number of residential lots on the south side of County Road No. 38 west of Centennial Ave. in Straffordville. Council advises that they wish to review this application and request information from the Township Planning Consultants. Mr. Jack Barclay is present to advise Council of a problem that has been occurring at the Community Centre grounds. Mr. Barclay reports on the vandalism that has been occurring recently and is seeking Council's assistance to ban certain individuals from entering upon this property. Council advise that they will request the Community Policing Official to contact Mr. Barclay in regards to this matter. Mrs. Tiefenbach and her daughter Marlene present Council with a letter outlining concerns they have regarding the noise created by their neighbour. Council advise that they will have the By -Law Enforcement Officer look into this matter as it appears that their neighbour -is in contravention to a Township By -Law. Harold Dennis, Township Fire Chief is present to discuss matters concerning the Township Fire Department. Mr. Dennis presents a sample of the new identification sign to be placed throughout the Township. A question regarding bunker suits for the firemen is raised and the chief advises that these will not be purchased until next year. r*_W Minutes of Council meeting held August 1, 1991 continued .......... DELEGATIONS continued ...... Mr. Paul DeCloet acting on behalf of Mitchell Farms Ltd. is present to discuss their application to rezone a parcel of land located on Lot 117, Concession N.T.R. wliic21 is proposed to be severed off for retirement purposes. RESOLUTIONS Moved by J. Nezezon Seconded by R. Sandham That this Council object to the proposed severance of Mitchell Farms Ltd. located at Concession Nortii Talbot Road, Lot 117 & 118 being application # E 93/91 as the said severance is not in compliance with the Township of Bayiiam's zoning requirements or Official Plan requirements. Carried........ Moved by C. R. P11i l l i ps Seconded by J. Nezezon That this Council objects to the severance application of Alan Michael Soper located at Part Lot 15, Concession 3 being application # E88/91 as it does not meet the requirement of the Township's Official Plan requirements. Carried ........ Moved by G. Nelles Seconded by R. Sandham That the Township of Bayiiam endorse the resolution passed by the County of Elgin that the County continue to request the C.R.T.C. and Bell Canada to add the cost of the 911 System to individuals monthly telephone accounts. 0 Moved by C. R. PIi i l l i ps Seconded by J. Nezezon Carried ........ That the application of Mitchell Farms Ltd. Concession N.T.R. Lot 117 to rezone a parcel of land from Al Agriculture to rural residential for retirement purposes be accepted and referred to tile Township Planning Consultants for processing. Carried........ Moved by J. Nezezon Seconded by G. Nelles That the application of Bill and Carol Berry to rezone a parcel of land located in Corinth described as Plan 97 Lot 5 from Hamlet Commercial to Hamlet Residential be accepted and referred to the Townsliip Planning Consultants for processing. Carried........ BY-LAWS Moved by R. Sandham Seconded by G. Nelles 2636 And resolved that By -Law No. 2636 being a By -Law to confirm all actions of the Council of the Township of Bayliam at the meetings held July 23, 1991 and August 11 1991 Be Now Read a First Time. Carried ........ 220 Minutes of Council meeting held august 1, 1991 continued ............... BY-LAWS continued ...... Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2636 be now Read a Second Time. Carried ............. Moved by J. Nezezon Seconded by R. Sandliam And resolved that By -Law No. 2636 be now Read a Third Time and finally passed. Carried............. Moved by R. Sandham Seconded by G. Nelles That this Council do now adjourn to meet again on August 15, 1991. Carried ............. REEVE 0 2221 Council Chambers Straffordville, Ontario August 15, 1991 The regular meeting of Bayliam Township Council is field this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandliam and Councillors G. Nelles and J. Nezezon in attendance. Moved by R. Sandham Seconded by J. Nezezon That the minutes of the regular Council meeting field August 1, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. CORRESPONDENCE 6.) 7.) 8.) Royal Canadian Legion Brown & Brown Cumming & Cockburn Ltd. Township of Euphrasia McLennan Wright Gibson Linton Toth & Campbell Carried ............. Request to Distribute Poppies Request to Obtain Road Allowance Planning Advisory Services Development Charges Green Lane Landfill Re: Bayliam v NRG Ontario Federation of Agriculture Unopened Road Allowance Con 5 Lot 25-26 John McDougall DELEGATIONS Cemetery Repair Service Mr. Cyril Demeyere of Cyril J. Demeyere Limited is present to review with Council a draft proposal of a Design Criteria for residential. subdivisions, subdivisions and site development agreements. Mr. Demeyere reviewed the contents of the proposed agreement with Council and advised that the contents were comprised of various municipalities with which his company has had previous experience dealing with these matters. Mr. Demeyere also presented Council with tender information on the Bayliam Drive project and reviewed this with Council. The Town of Tillsonburg and Bayliam Township are working on this as a joint project. PUBLIC MEETING Reeve Vane Chute declares the public meeting open as advertised to hear comments on proposed amendments to the Township of Bayliam Zoning By -Laws. The first application is that of Mitchell Farms Ltd., N STR PT Lot 117 to change the zoning of a (1.3 acre) parcel of land from Al Agriculture to Rural Residential (RR) zone. Mr. Paul DeCloet was in attendance having had no comment on the application. No further comments were received nor were there any objections received on this application. The second application was that of Roger Vermeersch, Lot 26, Conc. 9 to change the zoning on a portion of his lands from Al Agriculture to the Rural Residential (RR) zone. Mr. & Mrs. Vermeersch, Bonnie Wilson and Rick Barrett were in attendance. Ms Wilson inquired as to how many dwellings were involved. Mr. Barrett was of the impression that a subdivision was to be developed on this site. Mr. Vermeersch advised that no such development was to take place. Council advised that no development could take place without a further application being made. No further comments were received nor were there any objections received on this application. Reeve Vane Chute declared the public meeting closed. 2222 Minutes of Council meeting held august 15, 1991 continued ............ DITIONS continued ........ Mr. Paul Szorenyi is present to discuss matters pertaining to the Moore Bridge project as lie is an abutting landowner. Mr. Sioerd Hoogsteen is present to discuss his rezoning application for his property located on Concession 5, Lot 25. Council advised Mr. Hoogsteen to contact the Elgin -St. Thomas Health Unit for approval. The clerk is instructed to refer this application to the Township Planners for comments on this application. Mr. Peter Lamers is present requesting direction as to what steps he should take to proceed with his development in Richmond. Council advise that lie should obtain the services of a consulting engineer for guidance. Mr. Gary Smith representing Gordon A. Smith & Son (Dellii) Ltd. is present to discuss matters concerning street lighting and the services that his company is able to provide in this regard. Mr. Dwayne Daniel, Chief Building Official is present to discuss maitter6--ti concerning building and by-law enforcement. Mr. Daniel presents his reit for the month of July. Discussion takes place regarding the new zone requirements. Mr. Daniel agrees to review these with the clerk and township planning consultant. Mr. Daniel advised that a zoning infraction in Straffordville has now been resolved. RESOLUTIONS Moved by R. Sandliam Seconded by J. Nezezon That the Reeve and Clerk be authorized to enter into an agreement by owners -Mutual Agreement Drains for 459 of the construction of a tile drainage system to provide drainage across parts of Lot 2 and 3, Co* Bayliam Township. Carried........... Moved by J. Nezezon Seconded by R. Sandliam That the tender submitted by Cayuga Materials for part one of the reconstruction of Bayliam Drive in the amount of $103,353-13 as specified in the accepted tender be accepted. Carried ........... BY-LAWS Moved by J. Nezezon Seconded by G. Nelles Z259/91 And resolved that By -Law No. Z259/91 being a by-law to change the Zoning on a 0.53 liectare (1.3 acre) parcel of land situated north of County Road No. 38 in part lot 117 N. STR from Agriculture (Al) Zone to the Rural Residential (RR) Zone (Mitchell) be Now Read a First Time. Carried ............ Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. Z259/91 be now Read a Second Time. Carried ............ Moved by R. Sandliam Seconded by G. Nelles And resolved that By -Law No. 2259/91 be now Read a Third Time and finally passed. Carried ............. 2223 Minutes of Council meeting held August 151 1991 continued ............. BY-LAWS continued ........ Moved by G. Nelles Seconded by R. Sandiiam Z260/91 And resolved that By -Law No. Z260/91 being a By -Law to cliange the zoning on a parcel of land comprised of approximately 0.91 hectares (2.25 acres) situated on the nortli end of Part Lot 26, Concession 9, in the 'township of Bayham from Agricultural Al Zone to the Rural Residential Zone (RR) (Vermeerscii) be Now Read a First Time. Carried ........... Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. Z260/91 be now Read a Second Time. Carried ........... Moved by R. Sandiiam Seconded by Jolin Nezezon And resolved that By -Law No. Z260/91 be now Read a Tiiird Time and finally passed. Carried ............ Moved by R. Sandiiam Seconded by J. Nezezon 2637 And resolved that By -Law No. 2637 being a By -Law to confirm all actions of the Council of the Township of Bayliam at the meeting held August 15, 1991 be Now Read a First Time. Carried............. Moved by G. Nelles Seconded by R. Sandham And resolved that By -Law No. 2637 be now Read a Second Time. Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. finally passed. Moved by R. Sandliam Seconded by G. Nelles Carried............ 2637 be now Read a T11ird Time and Carried ............ That this Council do now adjourn to meet again on Sept 5, 1991 at 7:30 P.M. REEVE Carried ............ z/` 2224 Council Chambers Straffordville, Ontario August 22, 1991 A special meeting of Bayham Township Council is field this afternoon and evening for the site reviewing of various Township projects and severance applications. Unfinished business carried over from the August 15, 1991 meeting is completed. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles, R. Phillips and J. Nezezon in attendance. After visiting a number of sites Council returns to conduct the remainder of the meeting in the Council Chambers. Mr. James Gibbons, Township Road Superintendent is present to discuss various matters pertaining to the Township Public Works.Dept.;. Matters concerning the Moore Bridge project are discussed and it is agreed that a road property survey be conducted from County Road No. 38 to the Ketchabaw property be completed by Don Houghton, Ontario Land Surveyor. Mr. Gibbons advises that a person wishes to remove a Township br�,�ge for the material. Council advises that the person not be allowed to proceed unless they have liability insurance and the permission of the Ministry of Natural Resources. RESOLUTIONS Moved by J. Nezezon Seconded by G. Nelles That the Council of the Corporation of the Township of Bayham hereby resolves That, pursuant to Section 34 (16) of the Planning Act further notice and public meeting concerning By -Law Z256/91 will not be required. Carried.......... Moved by C. R. Phillips Seconded by J. Nezezon That this Council endorse the resolution of the Township of Euphrasia regarding the Development Charges Act. Carried.......... BY-LAWS Moved by C. R. Phillips Seconded by G. Nelles And resolved that By -Law No. Z256/91 being a By -Law to effect a series of technical changes and revisions to the Township's Comprehensive Zoning By -Law No. 2387 Be Now Read a First Time. Carried .......... Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. Z256/91 be now Read a Second Time. Carried .......... Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. Z256/91 be now Read a Third Time and finally passed. Carried .......... 2225 Minutes of Special Council meeting held August 22, 1991 continued ..... Moved by R. Sandiiam Seconded by G. Nelles That this special meeting do now adjourn. T. vowo G REEVE r Carried ......... CLERK 2/ t, z Council Chambers Straffordville, Ontario Sept. 5, 1991 The regular meeting of Bayliam Township Council is meld this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles, v. Nezezon and R. Phillips in attendance. Moved by J. Nezezon Seconded by G. Nelles That the minutes of the regular Council meeting field August 15, 1991 and special meeting field August 22, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried............... CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest in regards to the Chief Building Official's monthly building report. Councillor John Nezezon declares a conflict of interest in regards to item No. 3 in correspondence relating to Severance Application #108/91. 1.) County of Elgin Land Div. Comm. 2.) County of Elgin Land Div. Comm. 3.) County of Elgin Land Div. Comm. 4.) County of Elgin Land Div. Comm. 5.) C. P. Rail 6.) Gibson Luton Toth & Campbell 7.) Gibson Linton Toth &Campbell 8.) Spriet Associates 9.) Cyril J. Demeyere Ltd. 10.) County of Elgin Severance App. E105/911 E106/91 Severance App. E107/91 Severance App. E108/91 Severance App. E87/91 Response from meeting July 8/91 Re: Traffic Signs in Eden Cox Zoning By -Law 2247/90 Re Bogart Lots - Corinth Re Bridge Inspection Appointment of Fred Groch Acting County Engineer 11.) Gibson Linton Toth & Campbell Copy of letter to Groom & Szorenyi 12.) Elgin County Farm Safety Council Copy of letter to Reeve Re Fire Dept. DBLEG�TIons James Gibbons, Township Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons advises that work is now proceeding on Bayham Drive. Matters pertaining to the Moore Bridge project are discussed briefly as the Township is awaiting completion of a land survey to determine road boundaries and required land purchases from adjacent landowners. Mr. Gibbons advises that two trucks are in need of repairs and will be out of service for a short period. Removal of a steel truss bridge has not yet taken place as the contractor has not provided the Township with assurance that the necessary insurance coverage is in effect. It is suggested a legal opinion be obtained. The matter of placing a speed limit sign in Eden is discussed. Mr. Gibbons advises that the necessary signs have been ordered and will be erected when they are received. ;y Mr. _Dwayne _Daniel, Chief Building Official is present to discuss building and drainage matters. Mr. Daniel presents his building report for the month of August 1991 noting increase from July. Discussion M 2227 Minutes of Council meeting held September 5, 1991 continued ............ DELEGATIONS continued ...... regarding correspondence from the Township engineer, Spriet Associates is reviewed with regards to the effects the development of a number of residential lots in Corintli will have on the existing municipal drains. It is agreed that farm drainage in the area sliould be addressed and that a copy of the letter be forwarded to Cyril J. Demeyere Engineering wlio are acting on behalf of the developer. Mr. Daniel reports that a drainage problem leas occurred in Straffordville as a result of a resident paving his driveway. This Lias caused abnormal flooding of a neighbours property during heavy periods of rainfall. Mr. Daniel is advised to consult witli the Townsliip engineer as they feel this may be a civil matter. Mr. Daniel presents Council with a Municipal Drain petition from residents living on the corner of the Fiftli Concession Road and Highway No. 19. This petition will require an extension to the existing Mitts Municipal Drain. Mr. George Lysy and Mr. Jack Petrie are present to discuss the proposed development of Mr. Lysy's property located west of Straffordville on County Road #38. The property is zoned Hamlet Residential and Mr. Lysy is advised that lie will now be required to apply to the Elgin County Land Division Committee for severances. Mr. Lysy is advised that upon severance application all kilns and a barn located on the property will leave to be removed. Mr. Isidore Volkaert is present to discuss witli Council a proposed retirement lot on his property located on Concession Soutli Gore Lot 25. Mr. Volkaert, a long time resident farmer is advised that Council leas no objections to liis proposal. It is suggested liowever, that Mr. Volkaert contact the Elgin St. Tliomas Healtli Unit for approval before proceeding with his application. Mr. K. C. Emmerson, Reeve of Vienna is present to discuss the recent announcement that the Green Lane Landfill site leas now been closed by the Ministry of Environment. The Township leas been advised that the present contract is effective for thirty days after this announcement. Meetings are being conducted witli the Ministry in order to find a solution to this urgent situation. Mr. Donald Prendergast of Doyle & Prendergast is present on belialf of Mr. & Mrs. Morley Slieplierd owners of the Red Oaks Trailer Park. Mr. & Mrs. Slieplierd have been advised that effective January 1, 1992 the Township will no longer provide individual tax bills to the tenants residing in the trailer park. The Townsliip leas no legal autliority to carry out tliis procedure and it leas only been done as a "service,, to the park owners for a number of years at no cost to tliem. Council now wish to discontinue this practice as there are now tliree mobile home parks in the Township some of wliicli are expanding rapidly and they feel that the extra work required to provide this service at ratepayers expense is no longer acceptAble. Mr. Prendergast request that Council reconsider their position on this matter as it would present a hardship on Mr. & Mrs. Shepherd to be required to collect property taxes from their tenants. A large number of tenants from the park are present to show their support of Mr. & Mrs. Shepherd. Mr. Don Guttman expresses his opinion that the Township should request the taxes from the mobile home owners. Mr. Arthur McCart feels that there should not be a change as it has worked well for many years. Other park residents in attendance make various comments on the matter. Council advises those present that they will give this matter further consideration and advise of their decision within thirty (30) days. 2228 Minutes of Council meeting held September 5, 1991 continued ........... DELEGATIONS continued ...... Mr. Harold Dennis, Township Fire Chief is present to discuss matters concerning the Bayham Township Fire Department. Discussion regarding matters pertaining to new requirements under the Health & Safety Act and the problems created by them. Mr. Dennis advises that the new regulations are difficult to understand. It is suggested that the Fire Chief Association be consulted for assistance. Mr. Dennis advises that two members of the Department will be attending a two day seminar in Tillsonburg. Mr. Dennis advises that no firm prices are ready for presentation to Council in regards to property number signs. A letter from the Farm Safety Council is presented advising that financial assistance is available to the Fire Department in exchange for their volunteer help in their fund raising activities. RESOLUTIONS Moved by C. R. Phillips Seconded by R. Sandham That the Council for the Township of Bayham authorize Mr. Scott Campbell of Gibson, Linton, Toth & Campbell to submit their bill of costs as submitted for reference regarding the Township of Bayliam and Natural Resource Gas Limited in the amount of $3,836.90. Carried .......... Moved by J. Nezezon Seconded by G. Nelles That the Royal Canadian Legion Port Burwell/Bayham Branch be granted permission to sell poppies in the Township of Bayizam during the period Nov. 1, 1991 to Nov. 9, 1991. Carried .......... Moved by C. R. Phillips Seconded by J. Nezezon That the Township of Bayham proceed with the recommendation of the M.T.O. to conduct an inspection of three Township single span truss bridges by Delcon Engineers. The cost not to exceed $2,950.00. Carried.......... Moved by J. Nezezon Seconded by C.R. Phillips That this Council has no objection to the severance application No. E105/91, Mitchell Farms Ltd., Lot 117, Concession N.T.R. Carried .......... Moved by C. R. Phillips Seconded by J. Nezezon That this Council object to severance application No. E106/91, Mitchell Farms Ltd., Lot 117, Concession N.T.R. as it does not conform to the Township Zoning By -Laws. Carried .......... Moved by J. Nezezon Seconded by C. R. Phillips That this Council object to the severance application No. E107/91, Sjoerd and Mary Lou Hoogsteen, Lot 23, Concession 5 as the property does not conform to the Township Zoning By -Laws. Carried .......... 2229 Minutes of Council meeting held September 5, 1991 continued ......... RESOLUTIONS continued ......... Moved by G. Nelles Seconded by R. Sandham That this Council has no objections to the severance application E-08/91,. John and Katherine Nezezon, Pt Lot 21, Concession 4. Carried........... Moved by C.R. Phillips Seconded by G. Nelles That this Council has no objection to the severance application E87/91, John and Elizabeth McCord, Lot 14, Concession 1. Carried........... l/ Moved by G. Nelles Seconded by C.R. Phillips That the Township of Bayham forward their request to the Premier of Ontario, Minister of Environment, Parliamentary Assistant to the Minister of Environment and Local M.P.P. urging them to make every effort to ensure that Green Lane Landfill continues to provide local waste disposal for the Township. Carried........... Moved by J. Nezezon Seconded by C. R. Phillips That the application of Blondeel Nursery Inc. to amend the Township Official Plan and Zoning By -Law not be accepted at the present time and that they concur with the recommendations of the Township Planning Consultant that the applicant provides a Draft Plan Approval for a Plan of Subdivision on the subject lands. Carried........... Moved by R. Sandham Seconded by J. Nezezon That the zoning application of Sjoerd and Mary Lou Hoogsteen to rezone a retirement lot on Lot 23, Concession 5 be denied as the application does not comply with subsection 4.2.6 of the Official Plan. Carried........... Moved by R. Sandham Seconded by J. Nezezon That a petition for a municipal drain located at Lot 15, South Gore be accepted and referred to the Township Drainage Engineer for preparation of drainage report. Carried........... 2230 Minutes of Council meeting held September 5, 1991 continued ........... RESOLUTIONS Moved by J. Nezezon Seconded by G. Nelles That the building permits for the month of August 1991 be approved. No. 89 Aug 8 Calton Conservative Menonite Church Addition 90.00 15,000. 90 8 Brian Graydon Pool 20.00 3,000. 91 8 Brian Graydon Ren. Barn 38.00 91000. 93 9 Geo. Gignac Mobile Home Roofed Deck 23.00 1,500. 94 9 Romain Borm Second Floor Pack Barn 40.00 10,000. 95 9 Les Pilkey Siding & Fascia 39.00 2,600. 96 7 Judy Oldham New Residence 522.00 115,000. 97 1 Peter Hartman Storage Shed 20.00 1,000. 98 12 Eva Quaegebeur New Residence 677.00 150,000. 99 12 Jacob Guenther Addition & Porch 158.00 8,000. 100 12 Tim Tillotson Storage Shed 20.00 11000. 101 13 Rick Matthews Renovation 26.00 102 14 Ed Downey Renovate Res. 29.00 _Z,,-rCM0. '/--'-31000. 104 15 Arthur Riel New Residence 287.00 63,000. 105 19 John McMurdo Addition to Mobile Home 84.00 91000. 106 19 Charles Ward Storage Building 32.00 3,500. 107 19 Bob Ketchabaw Demolition Permit 25.00 108 20 Lois Swartzentruber New Residence 305.00 48,800. 109 21 Straffordville Public School Reroofing 98.00 39,000. 110 21 Tom & Lynn Sinden New Residence 517.00 130,000. 111 26 Vane Chute Single Storage Garage 20.00 11000. 112 28 Donald Zerbes New Residence 485.00 102,000. 113 28 Mike Wells New Residence 624.00 132,000. TOTAL Permit & Bldg. Value $4,179.00 $849,400. BY-LAWS R& III j1 to Moved by C. R. Phillips Seconded by G. Nelles 2638 And resolved that By -Law No. 2638 being a By -Law to confirm all actions of the Council of the Township of Bayiiam at the meeting held Sept 5, 1991 and August 22, 1991 Be Now Read a First Time. Carried ............ Moved by J. Nezezon Seconded by C.R. Phillips And resolved that By -Law No. 2638 be now Read a Second Time. Carried ............ Moved by G. Nelles Seconded by J. Nezezon And resolved that By -Law No. 2638 be now Read a Third Time and finally passed. Carried ............ Moved by G. Nelles Seconded by R. Sandiiam That this Council meeting do now adjourn to meet again on Thursday, September 19, 1991. Carried ............. 2231 Council Chambers Straffordville, Ontario Sept. 12, 1991 A special meeting of Council is held this evening in order to complete unfinished business carried over from their meeting held September 5, 1991. Present is Deputy Reeve R. Sandham and Councillors J. Nezezon and G. Nelles. Reeve Vane Chute is absent and arrives at 9:10 P.M. The meeting is called to order by the Clerk at 7:30 P.M. Moved by J. Nezezon Seconded by G. Nelles That Ronson Sandham be appointed as acting head of Council in the absence of Reeve Chute. Carried ............ 8$SOLUTIONS Moved by J. Nezezon Seconded by G. Nelles That Diana Norris be reimbursed for her costs incurred to take a Word Perfect Course at Fanshawe in the amount of $590.00 after sucessful completion of the course. Carried ........... Moved by J. Nezezon Seconded by G. Nelles That the Treasurer be authorized to proceed with the Sale of Land � by Public Tender under the Municipal Tax Sales Act 1984 the following properties: (A) Part of the north part of Lot 14 , Con 3 Township of Bayiiam designated as Pt 11 2 & 3 Plan 11R 4627 (B) Part of the north part of Lot 15, Concession 3 ( Parts of Lots 13 & 14 Plan 54 ) Township of Bayiiam. Carried .......... Moved by G. Nelles Seconded by J. Nezezon That a grant of $300.00 be made to the Straffordville Scout Group Committee to assist in the collection of recyclable newsprint. Carried .......... Moved by J. Nezezon Seconded by G. Nelles That this Council has no objection to transfer a portion of road allowance which has been closed under By -Law No. 365 dated Sept. 9, 1878 and identified as Part 2 on Reference Plan 11R-4720 to Scott Robert Gregson provided that all necessary documentation be prepared by Mr. Gregson at his expense. Mr. Gregson to provide the Township in writing that Mr. Gregson Sr. is agreeable to waive his claim to the easterly portion of the subject road allowance. Carried.......... 2233 Council Chambers Straffordville, Ontario September 19, 1991 The regular meeting of Bayiiam Township is field this evening. Reeve Vane Chute presides with Deputy Reeve Ronson Sandliam and Councillors R. Phillips and J. Nezezon in attendance. Moved by J. Nezezon Seconded by C. R. Phillips That the minutes of the regular Council meeting field Sept. 5, 1991 and special meeting field Sept. 12, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried........... CONFLICT OF INTBBBST Reeve Chute declares a conflict of interest in regards to matters concerning Gilles Thierren site plan control. CORRESPONDENCE 1.) Township of Sombra Requesting Endorsement of Resolution 2.) County of Elgin Road Dept. Emergency Calls 3.) Gabriel Fontaine, M.P. Requesting Resolution for Anti -Deficit Clause in Canadian Constitution 4.) Village of Port Burwell Port Burwell Marina/Waterfront Dev. 5.) County of Elgin Land Div.Comm. App. No. E115/91 -Severance 6.) County of Elgin Land Div. Comm. Severance App. No. E112/91 7.) Ministry Municipal Affairs Re Community Planning Grant 8.) M. Sandliam, J. Sandliam, D. Cowan S. Sandliam & C. Sandliam Complaint Re Burning of Trash DELEGATIONS James Gibbons, Township Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons advises that the Second Concession project is now ready to be spread with gravel. Council is presented with quotations for additional snowplow equipment. A price for both a new and used wing blade is presented for consideration. Mr. Gibbons presents prices for a higli speed plow for the new truck. Mr. Gibbons advises that excavation on Bayiiam Drive has now been completed. Discussion regarding the removal of an old Township bridge is discussed. Mr. Gibbons is to advise Mr. Ferris that the Township is not prepared to pay for the removal of this bridge. The Road Superintendent and one road employee is authorized to attend a seminar sponsored by the Road Superintendents Association. Mrs. Ruth Ball along with Charles and Wallace Ball are present to discuss matters concerning the Light Cemetery. Mrs. Ball explains that she wishes to resign as Secretary Treasurer of the Board at the year end. As she has been unable to secure a replacement for the job she requests that the Township take over the operation of the Cemetery. Council -advise that they would try to find someone who is willing to do this job. Mrs. Ball advised that they would like to have a direction sign placed on Highway No. 19 indicating the location of this cemetery. Council advise that they will obtain the sign and the board is agreeable to pay the cost of the sign. Mr. Peter Laemers is present to discuss the status of his proposed subdivision in Richmond. Mr. Laemers advised that lie wishes to no longer continue with his development due to prohibitive development costs: -7 Mr. Laemers requests a tax refund on the lots that have previously been assessed. 4 2234 Minutes of Council meeting held September 191 1991 continued......... DELEGATIONS continued..... Harold Dennis, Township Fire Chief is present to discuss the matters concerning the Fire Department. Mr. Dennis presents a schedule of training provided by the Fire College. Council support that the Firemen take courses if at all possible at the discretion of the Fire Chief. Mr. Dennis advises that lie has obtained another price for mouse number signs which are printed on a satin finisli steel. Mr. Dennis and Council discuss certain property matters and the Clerk is instructed to look into the matter further. PUBLIC DENTING Reeve Vane Cliute declares the public meeting as advertised to hear comments on proposed amendments to the Township of Bayliam Zoning By -Laws to be open. The first application is that of Mitchell Farms Ltd. to change the zoning on a parcel of land situated on the west side of Part Lot 117 N.T.R. north of County Road No. 38 from the Agricultural (Al) Zone to the Rural Residential Zone. This will permit the creation of a rural residentia�l,i lot which is a surplus farm house. Mr. Paul DeCloet was in attendance and made no comments on the application. Council had no comments on this application nor were there any objections received on this application, Tlie clerk advises that written responses indicated no objections to this application. The second application was tliat of Bill and Carol Berry to change the zoning on a parcel of land comprised of approximately 121.41m2 (1307. FT2) on the soutli side of Main Street west of County Road No. 46 in the Hamlet of Corinth from the Hamlet Commercial (HC) Zone to Hamlet Residential (HR) Zone. This will be to recognize an adjustment in lot lines between existing Hamlet Residential and Hamlet Commercial uses. Mr. Roger Buchner was in attendance. Council make no comments on the application. The Clerk advises that correspondence has been received from CN Engineering Services, Elgin St. Thomas Health Unit and Ministry of Natural Resources having no objections to the application. CN Engineering Services request notification of passing of the implementery by-law. No furtlier comment nor any objections are received on this application. Reeve Vane Cliute declares the public meeting closed. • RESOLUTIONS Moved by J. Nezezon Seconded by C. R. Phillips That the Road Superintendent be authorized to purchase snowplow equipment at a cost of $11,300.00 plus tax. Carried........... Moved by J. Nezezon Seconded by C. R. Phillips That severance application E115/91 for Lot 15, Concession -3 re Audrey & Graliam Tliomson & Margaret Longstaff be approved. Carried ........... Moved by C. R. Phillips Seconded by R. Sandham That the severance applications E112/91 and E113/91 for Lot 126,127, Concession 7 N.T.R. (DeClercq) be approved. WAWA Carried ........... 2235 Minutes of Council meeting held September 19, 1991 continued ........... RESOLUTIONS continued ........ Moved by J. Nezezon Seconded by R. Sandham That the Township of Bayiiam discontinue any further work on the Municipal Housing Project until such time approval for a grant is received from the Ministry of Housing. Carried.............. Moved by C. R. Phillips Seconded by J. Nezezon That the Township of Bayham engage the services of Cyril J. Demeyere Eng. to approve the site plan requirements of the Township for the development of a site plan for Gilles Therrien, Lot 15, Conc. 2 upon the receipt of a $1,000.00 deposit to cover the Township's cost for this service. Carried.............. v; BY-LAWS Moved by J. Nezezon Seconded by C. R. Phillips Z261/91 And resolved that By -Law No. Z261/91 being a by-law to change the zoning of a parcel of land comprised of approximately 0.41 hectares (1.01 acres) situated on the west side of Part Lot 117 N.T.R. north of County Road No. 38 from Agricultural (Al) to the Rural Residential (RR) Zone (Mitchell) Be Now Read a First Time. Carried .............. Moved by C. R. Phillips Seconded by J. Nezezon * And resolved that By -Law No. Z261/91 be now Read a Second Time. Moved by J. Nezezon Seconded by C. R. Phillips And resolved that By -Law No. and finally passed. Moved by C. R. Phillips Seconded by J. Nezezon Carried.............. Z261/91 be now Read a Third Time Carried.............. Z262/91 And resolved that By -Law No. Z262/91 being a by-law to change the zoning on a parcel of land consisting of approximately 121.41m2 (1307 sq. on the south side of Main Street, west of County Road No. 46 in the Hamlet of Corinth from Hamlet Commercial (HC) Zone to Hamlet Residential Zone Be Now Read a First Time. Carried............... Moved by R. Sandham Seconded by C. R. Phillips And resolved that By -Law No. Z262/91 be now Read a Second Time. Carried............... Moved by J. Nezezon Seconded by R. Sandham And resolved that By -Law No. Z262/91 be now Read a Third Time and finally passed. Carried............... ft) 2236 Minutes of Council meeting held September 19, 1991 continued ........... BY -Lays continued ......... Moved by J. Nezezon Seconded by C. R. Phillips 2639 And resolved that By -Law No. 2639 being a By -Law to confirm all actions of the Council of the Township of Bayliam at the meetings held September 12, 1991 and September 19, 1991 Be Now Read a First Time. Carried............... Moved by C. R. Phillips Seconded by R. Sandliam And resolved that By -Law No. 2639 be now Read a Second Time. Moved by R. Sandliam Seconded by J. Nezezon And resolved that By -Law No. finally passed. Moved by C. R. Phillips Seconded by J. Nezezon Carried............... 2639 be now Read a Third Time and Carried............... That this Council meeting be now adjourned to meet again on Thursday, October 3, 1991 at 7:30 P.M. OY"q REEVE Carried.............. 2237 Council Chambers Straffordville, Ontario October 3, 1991 The regular meeting of Bayham Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandtiam and Councillors Jr Nezezon, G. Nelles and R. Phillips in attendance. Moved by C. R. Phillips Seconded by John Nezezon That the minutes of the regular council meeting field September 19, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried.............. CONFLICT OF INTEREST Reeve Chute declares a conflict in regards to discussion concerning matters pertaining to a site plan development for Gilles Thierrien. r CORRESPONDENCE 1) Ministry of Transportation Municipal Bridges 2) Green Lane Landfill 3) Township of Malahide 4) Village of Port Burwell 5) Ministry of Environment 6) Blue Cross 7) Gunn & Associates 8) byril J. Demeyere Limited DELEGATIONS New Rate Structure Drainage Petition County Road 43 Notice of Public Meeting Transfer Station Approval Rate Increase RE Red Oak Home Park Residential Development Gilles Therrien Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons suggests that a 10" culvert should be installed 2nd Concession Road project. Council advise that they would like to have a look at the project. Discussion takes place regarding the correspondence received from the Ministry of Transporation regarding Bayliam Township fridges. Mr. Gibbons is requested to contact the Ministry in this regard. Dicussion regarding the survey on the Moore Bridge project. The surveygr:- has presented an uncompleted plan and is requested to finalize the plan with the necessary changes being made. Discussion regarding paving work on the Bayliam/Vienna Townline takes place with Council agreeing to share the costs on a 50/50 basis to a maximum of $5,500.00► Mr. Dwayne Daniel,Chief Building Official is present to discuss matters pertaining to building and drainage. Mr. Daniel advises that a problem has occurred on a drain located at Concession 5,Lot 28. Council request that the necessary steps be taken to resolve the problem. Discussion reagarding a building permit requested located on Concession 7, Lot 115 takes place. Council advise that this project is zoned agriculture and that a Supplementary housing unit is permitted on this property. A brief discussion takes place regarding:_drainage.-requirement on the industrial portion of land located at Con 2, Lot 15. Council advise that Cyril Demeyere Engineering has been requested to prepare a site plan for this development. Mr. Daniel is requested to see that a fence at the Community Centre be installed now that a small storage building has been removed. W41:3 Minutes of Council meeting held October 3, 1991 continued........... DELEGATIONS continued..... Mr. Paul Valko is present to discuss matters pertaining to'his application for a official plan and zone amendment on his property located at Concession 2, Pt. Lot 10. The Ministry of Agriculture and Food and Ministry of Municipal Affairs have advised that they object to his present propsal to develop three residential lots On his property. After reviewing the Township Planning Consultant's report on the matter Mr. Valko is agreeable to Council recinding the present by-law and advised that lie is prepared to re -apply for one lot at this time. Mr. Ken Walker is present to discuss the state of a building permit on the property located at Con 7, Lot 115. Council advise that the Chief Building Official has been instructed to prepare this permit. RESOLUTIONS Moved by G. Nelles Seconded by John Nezezon That this Council authorize a payment of 506 to a maximum of $5,500.00 to cover paving costs on the Bayiiam /Vienna townline road. Carried................. Moved by G. Nelles Seconded by John Nezezon That the Township of Bayliam advise the proper authority that they have no interest in obtaining a portion of the federal waterlot and associated lands required by the Village of Port Burwell for its marina/ waterfront development project. BY-LAWS Moved by C. R. Phillips Seconded by G. Nelles 2640 And resolved that By-law No. 2640 the construction of Branch "E" of Drain levying. assessment thereto Be Now Read 2641 Moved by John Nezezon Seconded by C. R. Phillips Carried..................... being a by-law to provide for No.i, Municipal Drain and a First Time. Carried.................. And resolved that By-law No. 2640 be now Read a Second Time. Carried................. Moved by G. Nelles Seconded by John Nezezon And resolved that By-law No. 2640 be Now Read a Third Time and finally passed. Carried................ Moved by John Nezezon Seconded by G. Nelles And resolved that gyy -rav No. 2641 being a by-law to repeal By-law No'. 2556 adopting Amendment No. 79 to the Official Plan of the Township of Bayiiam Be Now Read A FIRST TIME. Carried ................ 2239 Minutes of Council meeting held October 3, 1991 continued.......... BY-LAWS CONTINUED ...... 2641 Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. Moved by R. Sandliam Seconded by John Nezezon And resolved that By-law No. finally passed. Moved by R. Sandliam Seconded by John Nezezon 2641 be now Read a Second Time Carried............. 2641 be now Read a Third Time and Carried................. 2642 And resolved that By-law No. 2642 being a by-law to confirm all actions of the Council of the Township of Bayham at the meeting held Oct. 3, 1991, Be Now Read a First Time Carried................. Moved by John Nezezon Seconded by G. Nelles And resolved that By -Law No. 2642 be now Read a second time. Moved by G. Nelles Seconded by R. Sandliam And resolved that By-law No. finally passed. Moved by R. Sandliam Seconded by John Nezezon Carried................. 2642 be now Read a Third Time and Carried ................. That This Council meeting be now adjourned to meet again on Thursday, October 17, 1991 at 7:30 P.M. EVE CLERK Carried ................. 2239 (a) NOMINATIONS AND ELECTIONS 1991 Pursuant to the Municipal Elections Act, nominations for the positions of Reeve, Deputy Reeve and three Councillors for the Township of Bayliam; one trustee to the Elgin County Board of Education and one Trustee to the Elgin County Roman Catholic Separate School Board representing Bayliam, Port Burwell and Vienna are accepted by the Clerk up to 5 p.m. on Nomination Day (October 11, 1991). At the close of nominations, the following persons are certified as filing correct nomination papers and therefore qualifying as candidates. Reeve: D. Vane Chute, Tony Csinos, George Horvath Deputy Reeve: John Nezezon, Joe Volkaert Sr. Councillor: Wayne Casier, Doug Dennis, Jim Hagell, Lynda Millard, Gerald A. Nelles, Larry W. Pressey and Sandra Sandham Elgin County Board of Education: Robert Howey Elgin County R.C.S.S. Board: John Engelhardt, Kelly K. Walcarius At 5:00 p.m. on October 15, 1991, all nominees had left their names in nomination. I, William Bogue, Returning Officer for the Township of Bayliam hereby declare: Robert Howey elected as Trustee to the Elgin County Board of Education by acclamation. Wm. Bogue Clerk & Returning Officer 2290 Council Chambers Straffordville, Ontario October 17, 1991 The regular meeting of Bayham Township Council is held this evening. The Clerk calls the meeting to order. Present for the meeting is Deputy Reeve R. Sandiiam, Councillors J. Nezezon, G. Nelles and R. Phillips. Moved by J. Nezezon Seconded by G. Nelles That the Deputy Reeve be appointed acting head of Council in the absence of Reeve Chute. Carried.......... Moved by C . R . Plii l l ips Seconded by J. Nezezon That the minutes of the regular meeting of Council held October 31 1991 having been examined by the members are hereby approved and the Deputy Reeve's signature authorized on same. CORRESPONDENCE 1.) County of Elgin Land Div. 2.) County of Elgin Land Div. 3.) Ministry of Agriculture & Food 9.) DeCloet Bayham 5.) Ontario Federation Agriculture 6.) Port Burwell. Group Committee 7.) Ministry of Natural Resources Carried ........... Application #E107/91 Application #E136/91 Re Fisheries & Drainage Act Re Eden Agreement Re Road Allowance Con 5, Lot 25, 26 Request - Financial Support for Paper & Pop Can Collection Municipal Remuneration -Aggregate Resources Act 8.) Fordham, Watterworth & Marshall Re Encroachment on Road Allowance 9.) Ontario Hydro 10.) Linda & Bob Alcorn 11.) Harbour Lights 12.) Mosey & Mosey Ins. Agency DELEGATIONS Re Easement on Abandoned C P Rail Line Request Road Closing Elgin Waste Management Crisis Re Blue Cross Coverage Dwayne Daniel, Chief Building Official is present to discuss matters pertaining to building , zoning and drainage matters. Mr. Daniel presents a report comparing permit fees presently being collected with rates previously charged based on 1991 building activity. Council examined the comparisons noting that the increase more reasonably reflected the Township's actual building department costs. Mr. Daniel advised that the required thirty day period had now elapsed in the 5tli Concession drain petition and it was now in order to appoint a Drainage Engineer to proceed with the project. Mr. Daniel advised that lie has been in contact with two commercial operations that have failed to obtain proper zoning status on their property. These companies indicated to him that they would be making their applications shortly. Mr. Dave Baxter and Family are present to request Council to allow him to place a mobile home on a vacant fifty acre parcel of land owned by the family farm operation on Conc.3 S Pt Lot 2. Mr. Baxter advises that his son 2291 Minutes of Council neeting held October 17, 1991 continued .......... DELEGATIONS - Continued ...... has just recently married and would be living in this mobile home. Council advise Mr. Baxter that the Township By -Laws permit mobile homes as supplementary farm housing as long as it is adjacent to the main farm operation. Since the main farm operation is situated at another location, Council is unable to allow Mr -Baxter to place the mobile home on the vacant property as requested. Reeve Vane Chute and Fire Chief Harold Dennis arrive at the meeting. They had attended a special presentation at which Mr. Dennis had been presented with a medal for completing 90 years of service to the Bayham Township Fire Department. Council congratulates Harold for his achievement. Mr. Harold Dennis, Township Fire Chief is present to present Council with a sample of a property identification sign. Mr. Dennis requests Council for authorization to purchase these signs for distribution to the property owner. BSSOLUTIONS, Moved by J. Nezezon Seconded by G. Nelles That the Township of Baytiam engage the services of Engineers to construct a municipal drain as petitioned. Spriet & Associates Carried.......... Moved by J. Nezezon Seconded by R. Sandham That the Fire Chief be authorized to order a sufficient quanity of property identification signs at a cost of $8.30 plus taxes each. Carried .......... Moved by C. R. Phillips Seconded by J. Nezezon That the Clerk respond to the request of Fordham, Watterworth & Marshall regarding the property located on the corner of County Road No. and Church street in the Village of Richamond stating that the Township acknowledges the existence of the present encroachment and that the Township does not at this time forsee any need for these encroachments to be removed in the future. In event the porch or garage is removed or destroyed, the owners will not be allowed to rebuild them on the road allowance. Carried ........... Moved by J. Nezezon Seconded by G. Nelles That this Council has no objection to the severance application No. E136/91, Roger & Jacqueline Vermeersch, Part Lot 26, Concession 9. Carried .......... BY-LAWS Moved by J. Nezezon Seconded by G. Nelles 2693 And resolved that By -Law No. 2693 being a By -Law to confirm all actions of the Council of the Township of Bayliam at the meeting held October 17, 1991 Be now Read a First Time. Carried ........... W 2292 Minutes of Council meeting held October 17, 1991 continued .......... BY-LAWS continued....... Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By -Law No. 2693 be now Read a Second Time. Carried.......... Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2643 be now Read a Third Time and finally passed. Carried.......... Moved by R. Sandliam Seconded by G. Nelles That this Council do now adjourn to meet again on November 7, 1991 at 7:30 P.M. REEVE Carried........... 2293 Council Chambers Straffordville, Ontario October 29, 1991 A special meeting of Council is field this evening in order to complete unfinished business and meet with Mr. Robert W. Mann CA of Doane Raymond Pannell. Reeve Vane Chute presides with Councillors G. Nelles, R. Phillips calls the meeting to order. DELWATIONS Deputy Reeve R. Sandliam and and J. Nezezon present. Reeve Chute Mr. Mann speaks to council with regards to the matter of the annual audit which has been conducted by the firm Doane, Raymond Pannell for a great number of years. Mr. Mann advises that lie is retiring from the firm, however, lie is prepared to continue to carry out the various accounting functions performed by him in the past at year end. Mr. Mann also reviews the changes Bill 122 the Municipal Statute Law Amendment Act 1991 has on the Municipal Auditor and their appointment by Council. Council advise Mr. Mann that they will further discuss his proposal. RBSOIXTIONS Moved by G. Nelles Seconded by J. Nezezon That the Township of Bayliam agrees to pay $1.00 per capita to cover Bayliam's share of the cost to conduct a independent hydrogeological study of the Green Lane Landfill site. Should it be necessary, the 't=ownship agrees to pay up to an additional $1.00 per capita to cover anticipated upset costs. Carried............... Moved by J. Nezezon Seconded by C. R. Phillips That R. W. Mann, CA be engaged to conduct the required accounting functions as per his proposal presented at the hourly rate of $80.00 plus out of pocket expenses (motel, meals, travel) to finalize the 1991 fiscal year. Carried............... Moved by G. Nelles Seconded by R. Sandliam That a grant of $2500.00 be made to the Bayliam Community Centre Board to cover cost of operation. Carried............... Moved by R. Sandliam Seconded by J. Nezezon That the General accounts totaling $506,771.01 and Road accounts totaling $90,907.16 for the month of September 1991 be approved. Carried............... 10 2699 2645 2299 Minutes of Council meeting held October 29, 1991 continued ............. RESOLUTIONS CONTINUED............ Moved by J. Nezezon Seconded_by.G,_Nelles That the application of Berend Jan Veen for a Official Plan and zoning Amendment changes be accepted and referred to our planning consultant for by-law preparation. Carried............... Moved by C. R. Phillips Seconded by G. Nelles That the application of Isidore Volkaert to rezone a parcel of land for retirement purposes be accepted and referred to our planning consultant for by-law preparation. Carried............... CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest in regards to By -Laws Z263/91 and 2646. BY-LAWS Moved by G. Nelles Seconded by C. R. Phillips And rewlved that By -Law No. 2699 being a by-law to fix places for the holding of Municipal Elections for the Township of Bayham for the year 1991 and to appoint the Deputy Returning Officers and Poll Clerks for same Be Now Read a First Time. Carried............... Moved by R. Sandliam Seconded by G. Nelles And resolved that By -Law No. 2699 be now Read a Second Time. Moved by R. Sandiiam Seconded by C. R. Phillips And resolved that By -Law No. finally passed. Moved by J. Nezezon Seconded by G. Nelles Carried............... 2699 be now Read a T11ird Time and Carried............... And resolved that By -Law No. 2695 being a by-law to establish a Site Plan Control Area Be Now Read a First Time. Carried ..........:.... Moved by C. R. Phillips Seconded by J. Nezezon And resolved that By-law No. 2695 be now Read a Second Time. Carried............... Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2645 be now Read a Third Time and finally passed. Carried............... Minutes of Council meeting held October 291 1991 continued...4 ......... BY -LAMS CONTINUED........... Moved by C. R. Piii l l i ps Seconded by R. Sandliam And resolved that By -Law No. site plan control area (Pt Lot 15, Time. Moved by J. Nezezon Seconded by C. R. P2iillips 2646 being a by-law to establish a Con 2)(THERRIEN) Be Now Read a First Carried............... And resolved that By -Law No. 2696 be now Read a Second Time. Moved by R. Sandham Seconded by J. Nezezon And resolved that By -Law No. finally passed. Z263/91 Moved by G. Nelles Seconded by J. Nezezon Carried............... 2696 be now Read a T1iird Time and Carried............... And resolved that By -Law No. Z263/91 being a by-law to repeal By -Law No. Z240/90 rezoning lands comprising approximately 1.6 hectares in Part Lot 10 Con 2 in the Township of Bayliam from Agricultural (Al) Zone to Rural Residential (R. R.) Zone Be Now Read a First Time. Carried............... Moved by C. R. P2iillips Seconded by G. Nelles And resolved that By -Law No. Z263/91 be now Read a Second Time. Carried............... Moved by R. Sandliam Seconded by C. R. Phillips And resolved that By -Law No. Z263/91 be now Read a Tiiird Time and finally passed. Carried............... Moved by J. Nezezon Seconded by G. Nelles That this special meeting of Council be now adjourned. Carried............... 2296 Council Chambers Straffordville, Ontario November 7, 1991 The regular meeting of Bayiiam Township Council is field this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors G. Nelles and J. Nezezon in attendance. Moved by R Sandham Seconded by J. Nezezon That the minutes of the meeting held October 17, 1991 and special meeting held October 29, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized &*I same. Carried.............. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest regarding Application No. E141/91 & E192/91, Lysy-Sas Severance Application. CORRESPONDENCE 1) County of Elgin Land Division 2) County of Elgin Land Division 3) County of Elgin Land Division 9) County of Elgin Land Division 5) County of Elgin Land Division 6) County of Elgin Land Division 7) County of Elgin Land Division 8) County of Elgin 9) Aston,`Berg, Kennedy 10) Shell`Canada Ltd 11) Gibson, Linton, Toth Campbell 12) Ministry of Transportation DELEGATIONS Application E33/91 - Berry Application E141/91 - Lysy-Sas Application E142/91 - Lysy.-Sas Application E146/91 - Decloet Application E153/91 - Blondeel Application E154/91 - Blondeel Application E155/91 - Blondeel Winter Control on County Roads Re Allan Witch -Stewart Drain Re Plan 205 Lot 6 & 7 Re Red Oak Trailer Park Re Railway Crossing Maintenance Mr. Janes Gibbons, Road Superintendent is present to discuss various matters pertaining to the Township Works Department. Mr. Gibbons advises that the Ministry of Transportation has requested that rip -rap be placed at each end of the culvert on the Moore Bridge Project. Discussion regarding the possibility of doing the necessary work at this time of year takes place. Mr. Gibbons advises that approximately 2,300 ft of tile is now in place on the 2nd Concession road project. Also paving work at Eden and Vienna has been completed. Discussion takes place regarding a complaint received on a Township road located at Con 8 N PT LOT 25. Mr. Gibbons is instructed to place extra salt and plowing to alleviate hazardous conditions during the winter months until a more permanent solution can be made. Mr. Gibbons advises that all the trucks have now had a safety check and the new wing has been placed on the Township grader. Discussion takes place regarding a direction sign for the Light Cemetery. Mr. Gibbons is requested to look at alternative locations as M.T.O. has not allowed a sign to be placed on highway sign posts. Mr. Paul Alcorn and Wayne Norris are present to discuss the possible conveyance of a portion of the old lake road which has been closed since 1925. Council advise that they are agreeable to such a conveyance of the road allowance which is situated on Mr. Alcorn's property at a price of $100.00 plus all applicable costs. Mr. Joe Boesch appears before Council to discuss a proposal regarding the recycling of garbage in Bayliam Township. 2297 Minutes of Council meeting held November 7, 1991 continued ............. Dffi.BATIONS continued...... Mr. Joe Martin -Community Policing Officer presents his third quarter report as well as other matter pertaining to community policing. Constable Martin advises that lie has had to spend considerable time on investigative matters in recent months, however, lie expects to have more time to devote to the promotion of various community programs. Mr. Harold Dennis& To chip Fire Chief is present to discuss matters concerning the Township fire Department. Mr. Dennis advises that the property identification signs have now been ordered. Also Council is advised that the tanker truck requires body repairs and Mr. Dennis is requested to obtain quotes on these repairs. Discussion regarding certain property matters take place and Mr. Dennis is requested to investigate the feasiblity of the proposal. RESOLUTIONS Moved by J. Nezezon Seconded by G. Nelles That this council has no objections to the severance proposal of William and Carol Berry, Lot 51 Concession 9 re application no. E33/91. Carried.............. Moved by G. Nelles Seconded by J. Nezezon That this council has no objections to the severance proposals of George Lysy and Steve Sas, Lot 123 Concession 7, re application E141/91 & E192/91. Carried.............. Moved by J. Nezezon Seconded by R. Sandliam That this council has no objection to the severance proposals of Blondeel Nursery Inc. Lot 123, Concession S.T.R. re application #E153/91, E#159/91 & E155/91. Carried.............. Moved by R. Sandiiam Seconded by G. Nelles That this council has no objection to the severance proposal of Daniel DeCloet, Lot 23 Concession 9 re application #E196/91. Carried.............. BY -LAMS Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2697 being a by-law to authorize the 2697 Reeve and Clerk to sign a quit claim deed to Eric Charles Crofts and Patty Lynn Csire for property described as Part of Lot 9 and 5. South of Main Street, Plan 205, Village of Straffordville, County of Elgin, designated as Part 1, on Reference Plan 11R-9769 Be Now Read a First Time. Carried.............. Moved by R. Sandiiam Seconded by J. Nezezon And resolved that By -Law No. 2647 be now Read a Second Time. 2248 Minutes of Council meeting held November 7, 1991 continued ............. BY-LAWS continued......... Moved by G. Nelles Seconded by R. Sandham 2697 Ana" resolved that By-law No. finally passed. Moved by G. Nelles Seconded by R. Sandliam Carried.............. 2697 be now Read a T1d rd Time and Carried .............. 2698 And resolved that By -Law No. 2698 being a by-law to authorize the Reeve and Clerk to sell a portion of land described as Concession South Talbot Road, Township of Bayliam designated as part 1 on Reference Plan 11R-9061 and Part 3 and Part 9 on Plan 11R-3788 to tile Richmond Community Water Inc. Be Now Read a First Time. Carried.............. Moved by J. Nezezon Seconded by G. Nelles And resolved that By -Law No. 2698 be now Read a Second Time. Moved by R. Sandliam Seconded by J. Nezezon And resolved that By -Law No. finally passed. Moved by G. Nelles Seconded by J. Nezezon Carried.............. 2648 be now Read a third Time and Carried .............. 2699 And resolved that By -Law No. 2649 being a by-law to formulate a plan for protecting property and the iiealtii, safety and welfare of the inhabitants and for the continued functioning of t1le Council of the Township of Bayliam in the event of an emergency Be Now Read a First Time. Carried.............. Moved by R. Sandliam Seconded by G. Nelles And resolved that By -Law No. 2699 be now Read a Second Time. Moved by J. Nezezon Seconded by R. Sandliam And resolved that By -Law No. finally passed. Moved by J. Nezezon Seconded by G. Nelles Carried.............. 2699 be now Read a Tiiird Time and Carried.............. 2650 And resolved that By -Law No. 2650 being a by-law to confirm all actions of the Council of the Township of Bayliam at the special meeting 2299 Minutes of Council meeting held November 7, 1991 continued ............. BY-LAWS continued......... field October 29, 1991 and the meeting }field November 7, 1991 Be Now Read a First Time. Carried.............. Moved by R. Sandiiam Seconded by J. Nezezon And resolved that By -Law No. 2650 be now Read a Second Time Moved by G. Nelles Seconded by R. Sandiiam And resolved that By -Law No. finally passed. Moved by R. Sandliam Seconded by J. Nezezon Carried.............. 2650 be now Read a Third Time and That this Council now adjourn - November 21, 1991 at 7:30 P.M. -7,). 6<X-` 133:yj Carried.............. to meet again on Thursday Carried .............. 2250 November 12. 1991 Polling is held in the Township of Bayliam for the office Reeve, Deputy Reeve and three Councillors as well as Trustee to the Elgin County Roman Catholic Separate School Board. The following are the results. REEVE: D. Vane Chute 732 Tony Csinos 235 George Horvath 237 DEPUTY REEVE: John Nezezon 962 Joe Volkaert(Sr.) 695 COUNCILLOR: Wayne Casier 600 Doug Dennis 568 ,--� Jim Hagell 918 ✓�/ Lynda Millard 383 Gerald A. Nelles 379 Larry W. Pressey 196 Sandra Sandiiam 374 R.C.S.S.B. TRUSTEE: John Engelhardt 66 Kelly K. Walcarius 61 NOTE: The above vote total result for the Elgin County Separate School Board satisfy an applicable criterion for a recount. I, William Bogue, Returning Officer for the Township of Bayliam hereby declare: D. Vane Chute duly elected as Reeve for Bayliam Township. Joe Volkaert Sr. duly elected as Deputy Reeve for Bayliam Township. Wayne Casier, Doug Dennis and Jim Hagell duly elected as Councillors for the Township of Bayliam. A total of 1261 electors cast votes from a preliminary list of 3158 being 39.93% ;*/. 6 0-� Wm. Bogue Clerk & Returning Officer 2251 Council Chambers Straffordville, Ontario November 19, 1991 A special meeting of Council is field this evening to complete unfinished business from the previous meeting and also to meet with Mr. Dwayne Daniel. Reeve Vane Chute presides with Deputy Reeve R. Sandliam and Councillors G. Nelles and J. Nezezon present. Reeve Chute calls the meeting to order. DELBGATION Mr. Dwayne Daniel, Chief Building Official and Drainage Superintendent is present to review various building and drainage matters. Mr. Daniel presents his building permit report for the montlis September and October and his report is reviewed by Council. Mr. Daniel presents to Council an update on the recent courses lie has been taking. Mr. Daniel advises that lie has had a site meeting with John Spriet, Drainage Engineer regarding a drain petition and that the affected landowners will be sent notices advis-,-,, ing of a further site meeting. RESOLUTIONS Moved by John Nezezon Seconded by G. Nelles That Building permits for the month of September 1991 for the amount of $958,200 and October 1991 in the amount of $297,900 be approved. Carried ............. Moved by R. Sandliam Seconded by John Nezezon That the Clerk Treasurer be allowed to carry forward to 1992 a total of 10 vacation days presently earned and the remaining 9 days, if not taken by December 31, 1991 be paid cash in lieu. Carried ............. Moved by G. Nelles Seconded by R. Sandliam That Bayliam Township forward a payment to Branch 529 Legion for Poppy / Wreath donation for 1991. Payment to be $50.00. Carried ............. Moved by John Nezezon Seconded by G. Nelles That the Township of Bayliam forward a donation of $500.00 to the Tillsonburg & District Multi -Service Centre for 1991. Carried ............. Moved by G. Nelles Seconded by R. Sandliam That the Township of Bayliam endorse the resolution of the Village of Belmont supporting the Elgin County School Board and their position on retirement gratuities and spending restraint. Carried ............. 2252 Minutes of Council meeting held November 19, 1991 continued........... RESOLUTIONS CONTINUED..... Moved by John Nezezon Seconded by G. Nelles That this special meeting of Council do now adjourn. REEVE m 0 Carried ............. !1Z 6 CLERK 2253 Council Chambers Straffordville, Ontario November 21, 1991 The regular meeting of Bayiiam Township Council is held this evening. Reeve Vane Chute presides with Deputy Reeve R. Sandham and Councillors R. Phillips and G. Nelles in attendance. Also present is Deputy Reeve elect J. Volkaert Sr. and Councillors - elect W. Casier and D. Dennis. Moved by G. Nelles Seconded by C. R. Phillips That the minutes of the meeting held November 7, 1991 and special meeting field Nov. 19, 1991, having been examined by the members are hereby approved and the Reeve's signature authorized on same. CONFLICT OF INTEREST No conflict of interest declared. CORRESPONDENCE 1) County of Elgin Land Division 2) Ministry of Natural Resources DELEGATIONS Carried............. Application E158/91 - Klassen Re: Aldboroughs Resolution & Fisheries Act Mr. James Gibbons, Road Superintendent is present to discuss matters concerning the Township Works Department. Mr. Gibbons reviews repairs carried out on Truck No. 5 and Loader, also new wing plow has been received and installed on Grader No. 5. Mr. Gibbons expects that the Bridge inspect- ion report be available for the next meeting. Ditching work on the Second Concession Road project is discussed briefly. Mr. Gibbons and Reeve Chute report that they attended a meeting conducted by the Ontario Good Roads Association regarding priority planning. The message received at the meet- ing was that there will be drastic cutbacks on Provincial funding. Harold Dennis, Fire Chief is present to review matters pertaining to the Volunteer Fire Department. Mr. Dennis advises that Ken Laemers and himself attended a course on water and ice rescue. Mr. Dennis advises that a by-law should be passed concerning this and that if passed, special equipment will be required for this. Mr. Dennis advises council of a recent fire occurrence on Con. 1, N Pt Lot 18 and the problems encountered at this fire. It is suggested that more day time firefighters are needed as well as more drivers with the required licence designation. Doug and Susan Andrews are present and advise council that they wish to move their flower and gift shop business from its present location to 19 Talbot Road East. The proposed location is now zoned Hamlet Residential and therefore will require rezoning to permit the proposed use. Council are receptive to the proposal and suggest that an application be made to rezone the property if they wish to proceed. The Clerk is instructed to contact the Township Planning Consultant for an opinion%on the proposal. RESOLUTIONS Moved by G. Nelles Seconded by C. R. Phillips That the application for Zoning Amendment changes for Mary Spencer, 2259 Minutes of Council meeting held November 21, 1991 continued........... RESOLUTIONS continued......... Concession 10 Lot 17, from M1 Farm Industrial to M2 Rural Industrial be accepted and referred to the Township planning consultants for by-law preparation. Carried ............. Moved by G. Nelles Seconded by C. R. Phillips That a petition for interim payment under the public transportation and highway improvement on expenditures made in the year 1991 be submitted. Carried ............. Moved by C. R. Phillips Seconded by G. Nelles That this council has no objection to the severance proposal of Abram and Cheryl Klassen, Pt Lot 20 Concession 8 re application #E158/91. Carried ............. Moved by G. Nelles Seconded by C. R. Phillips That the Treasurer be authorized to expand an amount of $1,369.60 from the special Eden Improvement Fund to cover the cost paving pad at mailboxes in the community of Eden. Carried............. Moved by C. R. Phillips Seconded by G. Nelles That the following tenders received for properties advertised for sale by Public Tender under the Municipal Tax Sales Act be accepted as they were the highest tender received. (A) Part of the north part of Lot 14, Concession 3, Township of Bayliam designated as Parts 1, 2 & 3 on Plan 11R4267 R. Kernohan - 66 Clancy Drive, Willowdale, Ontario. $10,683.01 (B) Part of the north part of Lot 15, Concession 3 (Parts of Lots 13, 14 Plan 54, Township of Bayliam. K. C. Emerson - Vienna, Ontario. $16,625.00 Carried ............. Moved by C. R. Phillips Seconded by G. Nelles That the General Accounts totaling $91,889.56 and Road Accounts total- ing $39,827.78 for the month of October be approved. Carried ............. 2255 Minutes of Council meeting held November 21, 1991 continued........... RESOLUTIONS continued......... Moved by R. Sandham Seconded by C. R. Phillips That the following payments for extra services be made for 1991: V. Chute Reeve R. Sandham Deputy Reeve G. Nelles Councillor J. Nezezon Councillor R. Phillips Councillor W. Bogue Clerk Treasurer J. Gibbons Road Superintendent L. Moore Tax Collector D. Norris Office Clerk D. Daniels Drainage Superintendent/ Chief Building Official Moved by G. Nelles Seconded by C. R. Phillips $1,000.00 600.00 500.00 500.00 500.00 600.00 Qin if 300.00 200.00 200.00 Carried.............. That the tax adjustments under Section 496 of the Municipal Act in the amount of $4,939.40 as presented be removed from the 1991 tax roll. TAX ADJUSTMENT PER RESOLUTION PASSED ABOVE: Roll No. Name Assessment Tax Adiustment Adjustments 1991 Tax Adiustments (496) 1-114-00 Lloyd McEwan 2543 $806.01 2-108-00 George Hillner 52 4.16 2-168-00 Frank Voros 477 88.59 2-179-00 John Nezezon 1855 587.95 3-137-00 Detown Investments Inc. 742 197.08 4-027-00 Francis Underhill 390 126.89 4-088-00 John Horeth 582 108.10 4-139-00 Ruby Millard 415 .45.10 4-217-00 Keith Williams 315 15.43 4-217-00-0002 Keith Williams 155 59.34 5-084-00 Robert Foutre 105 16.78 5-093-00 Ida Luki 954 302.38 6-073-00 Eric Roobroeck 954 302.38 6-179-10-0001 Sandham Cartage 4345 1220.00 7-001-00 Romain Borm 741 137.64 2256 Minutes of Council meeting held November 210 1991 continued....... RESOLUTIONS continued........ 1991 Tax Adjustments (996) Continued.... 7-039-01 Marion Marr 1071 $ 59.90 7-039-01-0001 Marion Marr 320 119.31 7-113-00 Deborah Barclay 115 37.69 7-117-10 Peter Lamers 567 185.59 7-117-20 Peter Lamers 567 185.59 7-117-25 Peter Lamers 693 226.83 8-109-00 Ron Pliillips 991 29.67 8-109-00-0001 Ron Pliillips 220 82.09 $9939.90 Carried ............. BY LAWS Moved by G. Nelles Seconded by C. R. Pliillips 2651 And resolved that By -Law No. 2651 being a by-law to provide for the maintenance of the Arn. #2, Adler, Benner, Carruthers, Casier, Coomber "D" "E".. Coomber 'IF,,, Corintli ( Henry Street) , Dennis,, Dereliam/Bayliam Townline, Hampton, Ketcliabaw #2, Mitts, Nevil 1968, No. 1, Pearson, Pliillips, Sclionberger Brancli "B", Smitli(Stewart, Winter and Palmer Municip4l Drains and to raise the sum of $15,791.08 to pay tlierefore Be Now Read a First Time. Carried............. Moved by G. Nelles Seconded by C. R. Pliillips And resolved that By -Law No. 2651 be now Read a Second Time. Carried ............. Moved by C. R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2651 be now Read a Tliird Time and finally passed. Carried ............. 2652 Moved by G. Nelles Seconded by C. R. Pliillips And resolved that By -Law No. 2652 being a by-law to authorize the Reeve and Clerk to enter into an agreement by owners - Mutual Agreement Drain on property described as part of the nortli west quarter of Lot 3, Concession 8, Township of Bayliam and owned by Joseph Magyar, Andy Dielman and Kenneth & Grace Wolfe Be Now Read a First Time. Carried............. 1 2257 Minutes of Council meeting held November 21. 1991 continued........ BY LAWS Continued....... Moved by C. R. Phillips Seconded by G. Nelles And resolved that By -Law No. 2652 be now Read a Second Time. Carried............. Moved by G. Nelles Seconded by C. R. Phillips And resolved that By -Law No. 2652 be now Read a Third Time and finally passed. Carried............. Moved by C. R. Phillips Seconded by G. Nelles 2653 And resolved that By -Law No. 2653 being a by-law to confirm all actions of the Council of the Township of Bayiiam at the Special Meeting held November 19, 1991 and the meeting held November 21, 1991 Be Now Read a First Time. Carried ............. Moved by G. Nelles Seconded by R. Sandiiam And resolved that By -Law No. 2653 be now Read a Second Time. Carried............. Moved by C. R. Phillips Seconded by R. Sandliam And resolved that By -Law No. 2653 be now Read a Third Time and finally passed. Moved by G. Nelles Seconded by C. R. Phillips REM That this council now adjourn sine die. se Carried ............. Carried ............. y - THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES FIRST MEETING DECEMBER 5 , 1991 The inaugural meeting of Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 10 :00 a.m. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis , Councillor and Jim Hagell , Councillor. Also present for all or part of the meeting were Jim Gibbons , Road Superintendent , Dwayne Daniel , Chief Building Official and William Bogue, Clerk-Treasurer. In addition, Reverend Dan Raats, S/SGT Gary Martin, Lorraine Moore, Diana Norris and Rob Perry were present for the inaugural Ceremonies . CALL TO ORDER The Clerk called the meeting to order and administered the Declaration of Elected Officer and Oath of Allegiance. Reverend Dan Raats addressed the Council on leadership with the emphasis on working together and helping each other for the benefit of Bayham Township as a whole. Reverend Raats then lead all in a prayer invocation. The Clerk then presented Reeve Chute with the Township gavel . Reeve Chute thanked Reverend Raats and stated that he was looking forward to his new term of office, hoping that Council could work within a framework where disagreements would not hamper their ability to arrive at a decision. Reeve Chute cited the garbage disposal situation as one major issue to be dealt with in conjunction with Port Burwell and Vienna. Also, the Township planning structure should become more streamlined in order to make it more understandable to the ratepayers . In closing, Reeve Chute emphasized the need to balance the township' s ability to pay and still meet the true needs of all the residents of Bayham. A short break was then taken after which Reeve Chute called for the meeting to resume . CONFLICT OF INTEREST Reeve Chute declares a conflict of interest regarding the Mutual Agreement Drain with Gilles Therrien and Sunburst Farms . MINUTES Moved by J. Volkaert Seconded by W. Casier That the minutes of the meeting held November 21 , 1991 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried. . . . . . . . . . , . . . Minutes of Council meeting held December 5, 1991 continued DELEGATIONS Mr. James Gibbons , Road Superintendent is present to discuss matters concerning the Township Works Department . Mr. Gibbons presents a bridge report prepared by DELCAN. Council reviewed this report which advised of needed repairs in order for these bridges to meet safety specifications . It was felt that the Works Department could do the necessary work, however, a meeting should be held with the Ministry of Transportation to discuss the matter . Mr . Gibbons advised that same rehabilitation work has now been done at the new gravel pit . Mr. Dwayne Daniel , Chief Building Official/Drainage Superintendent is present to discuss matters pertaining to Building and Drainage. Mr . Daniel presents a report on permit issued to date . A total of 160 permits have been issued to date with a total value of $3 ,758 , 400 . 00 . This compares with a total of 146 permits with a value of $6, 131 , 564 . 00 issued in 1990 . Mr . Daniel advised that No . 1 Drain Branch "E" has been completed and that an on site meeting has now been conducted on the proposed new 5th Concession Drain. Mr. Jack Petrie is present to update council on his progress relating to request by council to conduct a study on water needs in the township. Mr. Petrie reports that his study has not been completed, however, reviews his findings to date. Mr. Petrie advises that area wells vary in depth, some of which produce ample supply while others supply only enough to get by on basic usage. At this point , it appears that support for a pipeline is not high. Mr . John Hendricks was present to discuss the possibility of receiving a severance on his property located at Con 3 Lot 12 for retirement purposes . CORRESPONDENCE (a) Township of Limerick - Request support of Resolution Re: sewage systems (b) Local Agricultural Employment - Request appointment of 1992 Board representative (c) Cumming Cockburn Limited Extending congratulations to new Council (d) Gibson, Linton, Toth & Campbell - Correspondence re Soreny and Township of Bayham (e) Canadian Diabetes Association - Request for financial support (f) Fair Tax Commission - Re property tax reform (g) Ministry of Natural Resources - Requesting tippage fees 1992 RESOLUTIONS Moved by W. Casier Seconded by J. Hagell That Bayham Township contact the Municipalities of Port Burwell and Vienna in order to proceed with a start up committee to address Garbage Disposal concerns . Carried. . . . . . . . . . . . . Minutes of Council meeting held December 5, 1991 continued Moved by W. Casier Seconded by J. Volkaert That the Township of Bayham contact Ernst & Young Inc. , the receiver for Sunburst Farms advising Carol Neal indicating the Township is in favour of a Mutual Agreement Drain and that construction be completed prior to Jan. 1, 1992 if possible. Carried . . . . Moved by J . Volkaert Seconded by D. Dennis That the following persons be appointed to the several cemetery boards for three year terms commencing December 5 , 1991 . Straffordville - G. Price, H.Dennis , M. Wisson Eden - W. Baldwin, G. Backus , L . Hurlbert Guysboro - R. Ball , M. Nowell Dobbie - J . Tupper, J . Elliott Calton - K. Kennedy Claus J W . McAllister Edison Pioneer - J. Petrie Light D. Babcock, Will Hussey. Ken Ward Smuck - Ruth Locker Bayham West - Bob Berdan, Ralph Carter Carried Moved by W. Casier Seconded by J. Hagell That the following persons be appointed to the several Boards and commissions in and for the Township of Bayham for one year terms commencing Dec. 5/91 . Bayham Parks, Recreation & Community Centre Board M. Stewart , M. Schaffer, N. MacAullay, J . DeClercq . J. Barclay . Sandra Chapman, W. Casier, Jim Hagell , D. Norris Lion' s Club Rep. - Township Reeve Long Point Region Conservation Authority Lloyd Cowan Eden Community Centre Board P. Klassen, D. DePlancke, Kim Tait, J. Caughill , R. Sandham Elgin Farms Safety Council H. Mauthe Local Agricultural Manpower Board representative - John Nezezon alternate - Doug Howey Bayham Industrial Committee Council , M. Stewart , R. Sandham, Mike Perovich Carried. . . . . . . . Minutes of Council meeting held December 5, 1991 continued BY-LAWS Moved by W . Casier Seconded by J . Hagell And resolved that By-Law No . 2654 being a by-law to - authorize the Reeve and Clerk to sign a deed to transfer part of the road allowance between Lots 5 and 6 Concession 4 Bayham Township designated as Part 2 shown on reference plan 11R-4720 Be Now Read a First Time. Carried Moved by J . Volkaert Seconded by D. Dennis And resolved that By-Law No . 2654 be now Read a Second Time . Carried. , . . . Moved by D. Dennis Seconded by J . Volkaert And resolved that By-Law No. 2654 be now Read a Third Time and finally passed . Carried Moved by W . Casier Seconded by J. Hagell And resolved that By-Law No . 2655 being a by-law to - confirm all actions of the Council of the Township of Bayham at the meeting(s) held December 5 , 1991 Be Now Read a First Time. Carried. . . . , , . . Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No. 2655 be now Read a Second Time. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 2655 be now Read a Third Time and finally passed . Carried Moved by W. Casier Seconded by J. Volkaert That this council do now adjourn to meet again on December 19, 1991 at 7 : 30 p.m. Carried 1".‘"-- C;-) REEVE CLERK TICE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES SECOND MEETING DECEMBER 19 , 1991 The regular meeting of Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 7 : 30 p.m. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis, Councillor and Jim Hagell , Councillor. Also present for all or part of the meeting were Jim Gibbons, Road Superintendent , Dwayne Daniel , Chief Building Official and William Bogue, Clerk-Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST Reeve Chute declares a conflict of interest in regards to the Therrien Agreement Proposal . Also Reeve Chute declares a conflict of interest in regards to the Township listing of the Straffordville Industrial property . MINUTES Moved by W. Casier Seconded by J. Volkaert That the minutes of the meeting held December 5, 1991 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried. . . . . . . . . , . . . . DELEGATIONS Mr. James Gibbons , Road Superintendent is present to discuss matters concerning the Township Works Department . Mr. Gibbons advises that he recently reviewed a steel bridge deck located in Yarmouth Township and that he would consider the same design for Bayham bridge repairs . Council discuss the need to replace the township backhoe. Mr. Gibbons is advised to obtain at least three prices on a new backhoe for Council 's consideration. Road expenditures to date are reviewed by council . Mr. Dwayne Daniel , Chief Building Official/Drainage Superintendent is present to discuss matters pertaining to Building and Drainage. Mr. Daniel advises council of Ministry of Transportation concerns regarding a rezoning application. Discussion regarding an adjustment to the Smith Drain repair assessment results in Council requesting that a letter be obtained by O.M.A.F. as well as the Drainage Engineer's opinion on the matter. The letter from Spriet Associates concerning a matter relating to the Stewart Drain is discussed with Mr . Daniel . Harold Dennis , Township Fire Chief is present to discuss matters concerning the fire department . Mr. Dennis advises that the property identification signs have been completed and he will receive delivery on Friday. Mr. Dennis advises that he recently attended a fire chiefs ' meeting which dealt with health and safety regulations . At present Minutes of Council meeting held December 19, 1991 continued a court case is in progress concerning these regulations and the decision on this case could have far reaching effects on volunteer fire departments . Mr. Hugh Howey and Mr. George Palmer representing the Bayham Community Initiatives Group are present requesting township assistance in obtaining a suitable location to distribute clothing and food to people in need. Mr . Howey informs council of the groups operation and that they were required to move from the Anglican Hall in Port Burwell and are therefore in need of a place large enough to display the new and used clothing that they have available. The building should have a suitable location and be heated. Mr. Howey advised that their group relies on donations and therefore does not have a large budget to work with. Discussion ensued as to possible locations with council advising that they would be willing to assist if at all possible. Mr . Cyril Demeyere of Cyril J. Demeyere Limited presents council with a draft copy of a development agreement between Mr. Gilles Therrien and the Township. Council reviews the agreement with Mr. Demeyere who will present the final agreement for signing. Discussion regarding a possible watermain along highway #19 takes place. Mr. Demeyere suggest that an engineer's report at an estimated cost of $2000 .00 be prepared and sent along with an application for grant monies presently available. Mr. Demeyere advises that this grant may no longer be available and therefore suggest that an application not be delayed. Mr . John Hendricks is present to further discuss council 's position on his request to obtain a severance on his property at Concession 3 , Lot 12 for retirement purposes . Council advise that under the present circumstance a lot severance at the present time would not be permitted. PUBLIC MEETING Record of public meeting held December 19, 1991 concerning Official Plan and Zoning Amendments . Reeve Chute declares a public meeting as advertised to receive comments on proposed amendments to the Township of Bayham's official plan and zoning by-laws to be open. The first application is that of Berend Jan Veen, Re By-Law Z266-91 Part Lot 136 , Concession 6 to change the zoning of a portion of his lands from Al to Estate Residential and Agricultural . The purpose of this application is to create one residential lot for retirement purposes . Mr. and Mrs . Veen are present in support of the application. The Clerk advises that correspondence received for the Elgin-St . Thomas Health Unit advising they have no objection to the amendment . Also correspondence is received from the Ministry of Natural Resources advising that they have established a "No Net Loss" of forest ecosystem policy. They advise that any development must not adversely impact the fisheries habitat of the adjacent natural water course. They request that there be a minimum 30 meter naturally vegetated buffer strip along each side of the water course. The ministry recommend that development be restricted to the adjoining open land. Mr. Veen responds that his proposal would improve the property and not be detrimental to it No further comments were received on this application. The second application is that of Paul Valko Re By-Law 2267/91 to zone a piece of property for Rural Residential use in Lot 10 , Concession 2 . The effect of this by-law will be to permit the development of one Minutes of Council meeting held December 19, 1991 continued retirement dwelling on the subject lands in conformity with the Official Plan as amended. Mr. Valko is present in support of his application and offers no comment . The Clerk advises that correspondence has been received from the Elgin-St . Thomas Health Unit advising they have no objection to the application. Correspondence is also received from the Ministry of Natural Resources advising that they have no objection to this application. They advise that they have established a "No Net Loss" of forestry ecosystem policy and that future development within the forestry area be restricted or kept to a minimum. No further comments are received on this application. The third application is that of Isidore and Irma Volkaert re By- Law Z264/91 to change the zoning on a parcel of land on the southern portion of Part Lot 25, South Gore from Agriculture (A1) zone to the Rural Residential (RR) and Agriculture zone. The effect of this by-law will permit the creation of a rural residential lot intended to be used by the application for retirement purposes . No person or persons are present to comment on the application. The Clerk advises that correspondence has been received from the Elgin St. Thomas Health Unit advising they have no objection to the application. Correspondence from the Ministry of Natural Resources advise they have no objections to this application. They advise that the head waters of a natural watercourse are located on the property, therefore any works on this water course or existing dam will require a formal work permit . No further comments are received on this application . There being no further comments on applications received Reeve Chute declares the public meeting closed. CORRESPONDENCE (a) Elgin County Board of Education - Re salary settlement (b) Township of Hamilton - Request support of resolution Re : telecommunications tower (c) Davis, Martindale & Barnes - Advising of auditing services available (d) Greenlane Landfill - Re: waste management study (e) Spriet Associates - Re: Stewart Drain A. Veitch (f) Gibson, Linton, Toth & Campbell - Update on legal matters (g) Great West Energy Ltd . - Re: Supply Natural Gas (h) County of Elgin Land Division - Application E181/91 Barbara & Willy Rycart (i) County of Elgin Land Division - Application E177/91 Isidore & Irma Volkaert RESOLUTIONS Moved by J . Volkaert Seconded by W. Casier That the severance application E177/91 of Isidore and Irma Volkaert, Lot 25 , Concession South Gore be not approved as the lands are not zoned for the intended use. Carried. . . . . . Minutes of Council meeting held December 19 , 1991 continued. . . . Moved by W. Casier Seconded by J . Volkaert That the severance application E181/91 of Barbara and Willy Rycart , Lot 8, concession south Gore be not approved as the lands are not zoned for the intended use . Carried. . . Moved by W . Casier Seconded by J. Hagell That the Township of Bayham write to the Minister of the Environment requesting that she agree to not designate the Green Lane Landfill site for an environmental assessment . This matter is of the utmost urgency as any other decision would place an extreme hardship of the ratepayers of the township . Carried Moved by W. Casier Seconded by J. Volkaert That the Council of the Corporation of the Township of Bayham is in agreement with a modification to Official Plan Amendment No. 85 such that the attached copy of "Modified Schedule "A" be approved showing the area below the 210 metre contour as remaining in the Hazard Lands designation. " Carried. . . Moved by W. Casier Seconded by D. Dennis That the Council of the Corporation of the Township of Bayham recognizes By-Law Z250-90 as in conformity with Official Plan Amendment No. 85 pursuant to Section 24(2) of the Planning Act , provided that no buildings or structures are erected below the 210 metre contour line, and, provided that the regulations of the Estate Residential (ER) Zone are otherwise complied with on the site. Carried Moved by J. Hagell Seconded by D. Dennis That the Treasurer be authorized to make disbursements of investment interest received from Perpetual Care Funds to the following: Bayham West Cemetery Board $ 574 . 69 Calton Cemetery Board 1553 . 56 Township of Bayham (Re Claus) 260 . 82 Dobbie Cemetery Board 739 . 18 Eden Cemetery Board 1627 . 61 Township of Bayham (Re Edison) 969 . 24 Edison Cemetery Board 84.07 Township of Bayham (Firly) 114. 86 Guysboro Cemetery Board 1253. 38 Light Cemetery Board 182 . 21 Old Port Burwell Baptist 301 . 59 Smuck Cemetery Board 474 . 06 Straffordville Cemetery Board 1733. 87 Carried. . . Minutes of Council meeting held December 19, 1991 continued Moved by J . Hagell Seconded by W . Casier That the following tax adjustments under Section 496 of the Municipal Act as presented be removed from the various tax rolls : 1 . the amount of $1196 . 17 from the 1991 tax roll 2 . 187 . 91 from the 1990 tax roll 3 . 239. 95 from the 1989 tax roll 4. 232 . 49 from the 1988 tax roll 5. 212 . 23 from the 1987 tax roll and by Assessment Review Board the amount of $37 . 94 be removed from 1990 tax roll . Carried. . . . . . , . Moved by W . Casier Seconded J . Volkaert That the Treasurer be authorized to pay the Port Burwell Group Committee the sum of $150 . 00 for collection of newsprint . Carried. . . . , Moved by D. Dennis Seconded by J . Hagell That Bayham Township Council extend the listing of the property described as Lot 654, Plan 500 with Anderson & Benner Ltd. - Coldwell Banker. Carried Moved by W. Casier Seconded by J . Volkaert That general accounts amounting to $69 , 147 . 18 and road accounts amounting to $45, 259 . 50 be approved . Carried Moved by W . Casier Seconded by J . Volkaert That the Road Superintendent be given authority to obtain tenders for the purpose of purchasing a new backhoe for the Road Department . Carried. . . . . . BY—LAWS Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No. Z264/91 being a by-law to amend by-law no. 2387 (Re Volkaert) Be Now Read a First Time. Carried. . . . . . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No . Z264/91 be now Read a Second Time. Carried. . , . . . . . . . . . , , Minutes of Council meeting held December 19, 1991 continued Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No . 2264/91 be now Read a Third Time and finally passed. Carried. . . , . . . . . . . . , Moved by J . Hagell Seconded by J . Volkaert And resolved that By-Law No. Z266/ 91 being a by-law to - amend by-law No . 2387 (re Berend Jan Veen) Be Now Read a First Time. Carried Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No . Z266/91 be now Read a Second Time. Carried Moved by J. Volkaert Seconded by D. Dennis And resolved that By-Law No . 2266/91 be now Read a Third Time and finally passed. Carried. , . . . . . . . . . . Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No . Z267/91 being a by-law to - amend by-law No. 2387 (re Valko) Be Now Read a First Time. Carried. . . . . . . . . . + . a . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. Z267/91 be now Read a Second Time . Carried , . . . Moved by W . Casier Seconded by J. Volkaert And resolved that By-Law No. Z267/91 be now Read a Third Time and finally passed. Carried. . , . Moved by J. Hagell Seconded by D. Dennis And resolved that By-Law No . 2656 being a by-law to - adapt amendment No. 89 to the official plan of the township of Bayham. (Berend Jan Veen) Be Now Read a First Time. Carried. . Moved by D. Dennis Seconded by J. Hagell Minutes of Council meeting held December 19, 1991 continued And resolved that By-Law No. 2656 Be now Read a Second Time. Carried Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No. 2656 be now Read a Third Time and finally passed. Carried. . . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 2657 being a by-law to -- authorize the Reeve and Clerk to sign an agreement for development of residential lots between Gilles Therrien and the Township of Bayham on Concession 2 , Lot 15 Now Read a First Time. Carried Moved by J . Hagell Seconded by W . Casier And resolved that By-Law No,. 2657 be now Read a Second Time. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 2657 be now Read a Third Time and finally passed. Carried. . Moved by W . Casier Seconded by J. Hagell And resolved that By-Law No . 2658 being a by-law to - appoint Doane Raymond as township auditors for a period of one year Be Now Read a First Time. Carried. , . . . . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No . 2658 be now Read a Second Time. Carried Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No. 2658 be now Read a Third Time and finally passed. Carried. . _ , . . , . . . . . _ . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 2659 being a by-law to - confirm all actions of the Council of the Township of Bayham at the meeting held Minutes of Council meeting held December 19, 1991 continued. . . . . . , . . . . December 19, 1991 Now Read a First Time. Carried. . . . . . . . . Moved by W. Casier Seconded by D . Dennis And resolved that By-Law No. 2659 be now Read a Second Time. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 2659 be now Read a Third Time and finally passed. Carried ADJOURNMENT Moved by W . Casier Seconded by J. Volkaert That this council do now adjourn to meet again on January 2 . 1992 at 10 :OO a.m. Carried e g 14,/ REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES THIRD MEETING DECEMBER 30 , 1991 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 9:00 a.m. The purpose of this special meeting is for the purposes of reviewing tenders received for a new township backhoe. PRESENT D . Vane Chute, Reeve; Joe Volkaert Sr . , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis, Councillor and Jim Hagell , Councillor. Also present for all or part of the meeting were Jim Gibbons, Road Superintendent, and William Bogue, Clerk-Treasurer . Mr. Gibbons presents to council three tenders received as follows : 1) Southwest Tractor John Deere 310D Tractor Backhoe four wheel drive 72 horsepower with trade $37 ,000 .00 plus all applicable taxes 2) Chesterman Power Products Ford 555C Tractor Backhoe - two wheel drive 65 horsepower with trade $34,000.00 plus all applicable taxes 3) J. I . Case Canada Case 580 super K Tractor two wheel drive 70 horsepower with trade $30,000 .00 Note: four wheel drive $5 , 700 .00 additional plus all applicable taxes RESOLUTIONS Moved by J . Hagell Seconded by W. Casier That the township of Bayham purchase a new John Deere 310D Tractor Backhoe from Southwest Tractor at the tender price of $37 ,000 . 00 plus applicable taxes . Carried. . . . . . . . . . . . . . Moved by W. Casier Seconded by J. Volkaert That this special meeting of council do now adjourn. Carried 0:7 . � @I ' 00 REEVE CLERK