HomeMy WebLinkAboutDecember 04, 2014 - Council COUNCIL MINUTES - INAUGURAL MEETING
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, December 4, 2014
7:00 p.m.
Public Meeting - 7:30 p.m. (Development Services)
The inaugural meeting of the Council of the Municipality of Bayham was held on Thursday,
December 4, 2014 in the Council Chambers. Present were Council —elect Paul Ens, Tom
Southwick, Randy Breyer, Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway and
Clerk Lynda Millard.
1. INAUGURAL PROCEEDINGS OF COUNCIL
1.1 CALL TO ORDER -CLERK
Clerk Lynda Millard called the meeting to order at 7:00 p.m.
1.2. PRAYER& BLESSING - REVERAND ROBERT CLIFFORD, PORT BURWELL
TRINITY&VIENNA ST. LUKE'S ANGLICAN CHURCH PASTORAL CHARGE
Rev'd Robert Clifford was introduced and provided a brief overview of public expectations
and responsibilities to the new Council, followed by prayer for Council guidance and
decisions to be made during the term of office.
1.3. DECLARATION OF ELECTED OFFICES
The Clerk provided the Declaration of Office to the Council-elect, which was made and
subscribed to by each successful candidate in the recent Municipal election as follows:
Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer (Ward 1), Wayne
Casier(Ward 2)and Ed Ketchabaw(Ward 3).
Following their declarations, the members took their respective seats at the Council table,
following which the public indicated their welcome and support for the returning and new
members of the 2014 - 2018 Council by their applause.
1.4. STATEMENT BY MEMBERS
Beginning with the Mayor, all Council members acknowledged appreciation to their
supporters and indicated their desire to well-serve all of Bayham over the next four years.
1.5. SOCIAL BREAK
After a short break with tea, coffee and goodies, Council returned to their seats to begin the
business identified on the meeting agenda and Mayor Ens called the meeting to order.
2. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
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Deputy Mayor Southwick acknowledged the recent receipt of tourism awards by the Elgin
Military Museum in regard to HMCS Ojibwa submarine on display in Port Burwell.
Mayor Ens reminded those in attendance of the Tree Lighting in Straffordville on Friday
evening, the Santa Claus Parade in Port Burwell on Saturday at 6:30 p.m. and the
Straffordville parade the following Saturday, December 13th at 10:30 a.m.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Minutes of the regular meeting of Council held November 20, 2014.
2014-554
Moved by: Councillor W Casier
Seconded by: Deputy Mayor T Southwick
"THAT the minutes of the regular meeting held November 20, 2014 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the special meeting of Council held November 24, 2014.
2014-555
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the minutes of the special meeting held November 24 be approved as
circulated."
CARRIED UNANIMOUSLY
7. MOTION AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
RECEIVE FOR INFORMATION
Correspondence dated November 5, 2014 from Festivals and Events Ontario
regarding "2015 Membership Renewal".
File: A01
2014-556
Moved by: Councillor W Casier
Seconded by: Councillor R Breyer
"THAT item 8.1(a) be received for.information."
CARRIED UNANIMOUSLY
REQUIRING ACTION - None
2. REPORTS TO COUNCIL— None
9. PHYSICAL SERVICES - EMERGENCY SERVICES
1. CORRESPONDENCE— None
RECEIVE FOR INFORMATION - None
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Council Minutes December 04, 2014
REQUIRING ACTION —None
2. REPORTS TO COUNCIL-- None
10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
RECEIVE FOR INFORMATION
Notice of Public Meeting concerning Proposed Official Plan and Zoning By-Law
Amendments
2014-557
Moved by: Councillor R Breyer
Seconded by: Councillor W Casier
"THAT item 10.1(a) be received for information."
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
2014-558
Moved by: Councillor W Casier
Seconded by: Councillor R Breyer
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
(b) 7:30 p.m. - Public Meeting regarding Official Plan Amendment- OPA No. 13
Comments
Mr. David Roe, Planner for the applicant, explained that there have been considerable
changes in family farming operations over the last number of years and the proposed
changes reflected in the application will allow for accommodation of these changes in
the farming sector. He acknowledged support for staff recommendations in the report.
He also noted that the ability for approval of Official Plan Amendments at the County
level will allow such applications to be dealt with and approved in a much more timely
manner.
There were no other comments from the public.
Councillor Ketchabaw raised concerns regarding the interpretation of the wording in
Section 2.1.7.1 paragraph (c).
2014-559
Moved by: Councillor R Breyer
Seconded by: Councillor W Casier
"THAT the Public Meeting be adjourned and the Council meeting reconvened at
7:57 p.m."
CARRIED UNANIMOUSLY
3. REPORTS TO COUNCIL
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Council Minutes December 04, 2014
(a) Report DS-01/14 regarding "Official Plan Amendment-OPA No. 13".
File: D09.RING
In the absence of the Planning Co-ordinator, the Administrator presented the report,
noting that the application is also proposing amendments to Section 2.1.7 of the Official
Plan which will address the site specific amendment and also apply to future applications
for severance of surplus farm dwellings over the entire municipality.
He advised that there were no written concerns or comments received from the public.
Staff was directed to discuss this matter with our planning consultant and bring back to
the next meeting.
2014-560
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Report DS-01/14 be deferred to the December 18, 2014 meeting."
CARRIED UNANIMOUSLY
11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1. RECEIVE FOR INFORMATION
(a)Resolution passed by Township of McKellar November 3, 2014 regarding: OPP
Billing Model".
File: C10
(b) Resolution passed by Township of Carling November 10, 2014 regarding "OPP
Billing".
File: C10
(c) Resolution passed by Municipality of McDougall November 19 regarding "OPP Billing"
File: C10
(d) Resolution passed by Municipality of Halton regarding "Buy American".
File: C10
(e) AMO Policy Update regarding "Blue Box Arbitration Decision -Analysis and Next
Steps".
File A01
(f) Correspondence dated November 12, 2014 from Elgin St. Thomas Public Health
regarding "Access to Elgin Food Safety Reports Online will start December 1st, 2014"
File: A16
(g) Correspondence dated November 24, 2014 from Minister Responsible for Seniors
Affairs regarding "Action Plan for Seniors".
File: F11
Staff was requested to investigate whether we may qualify for any funding under this
program and report back to Council.
(h) Correspondence from MADD Canada regarding "MADD Message Yearbook".
File: A01
(i) Memorandum from Elgin County regarding "Implications of the New OPP Costing
Formula and Options for Municipalities".
File: P17
(j) Correspondence from Elgin County regarding "Nominations to Elgin County Land
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Council Minutes December 04, 2014
Division Committee".
File: A16
(k) Cheque Register being Cheque#017698 to Cheque 017789 inclusive totaling
$264,412.28 and Payroll Disbursements for the period ending November 23, 2014
totaling $53,167.39.
2014-561
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT items 11.1.1 (a) - (k) be received for information."
CARRIED UNANIMOUSLY
2. REQUIRING ACTION
(a) Correspondence from Tillsonburg District Memorial Hospital regarding
"Redevelopment Project".
File: S08
2014-562
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Council of The Corporation of the Municipality of Bayham directs staff
to forward an updated letter of support, in principle, to the Tillsonburg District
Memorial Hospital regarding the Redevelopment Project."
CARRIED UNANIMOUSLY
(b) Correspondence from Long Point Region Conservation Authority regarding "30-Day
Notice to Affected Municipalities - 2015 Draft LPRCA Budget"
File: A16
2014-563
Moved by: Councillor W Casier
Seconded by: Councillor R Breyer
"THAT correspondence from Long Point Region Conservation Authority
regarding 30-Day Notice to Affected Municipalities -2015 Draft LPRCA Budget be
received;
AND THAT the General Manager of the Long Point Region Conservation Authority
be invited to attend the December 18, 2014 Council meeting to present the draft
budget."
CARRIED UNANIMOUSLY
(c) Correspondence from Elgin County Fire Prevention Officers Association regarding
"Fire Safety House".
File: A01
2014-564
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the correspondence from Elgin County Fire Prevention Officers
Association be received;
AND THAT the request for donation be referred to the 2015 budget deliberations
for consideration."
CARRIED UNANIMOUSLY
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Council Minutes December 04, 2014
(d) Correspondence from Stantec Consulting Ltd. regarding "Request for Exemption from
Noise By-law#2001-057".
File: P01
2014-565
Moved by: Councillor R Breyer
Seconded by: Councillor E Ketchabaw
"THAT correspondence from Stantec Consulting Ltd. be received;
AND THAT an exemption from Noise By-Law#2001-057, pertaining to prohibited
hours for construction, during the replacement of the culvert crossing Highway 3
at Station 18+965 (Carter Road to 0.6 km west of John Pound Road), be
approved."
CARRIED UNANIMOUSLY
2. REPORTS TO COUNCIL
(a) Report CAO-01114 regarding "2015 Council Schedule"
File: COO
2014-566
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Report CAO-01114 be received for information;
AND THAT Council approves the 2015 meeting schedule attached to the report as
Appendix 'A'."
CARRIED UNANIMOUSLY
(b) Report CAO-02114 regarding "2014-2018 Board & Committee Appointments".
File: COO
The list of appointees was reviewed and blanks filled in, as discussed, except for the
Elgin County Land Division Committee, for which it was agreed that the position be
advertised to request submission of letters of interest for the position.
It was also suggested that a staff member participate on the Healthy Communities
Partnership.
2014-567
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"1. THAT Report CAO-02114 re 2014-2018 Board & Committee Appointments be
received for information;
2. THAT Council approves the 2014-2018 legislated Board and Committee
appointments as indicated in Appendix 'A', as amended;
3. AND THAT, upon completion of the Operational Budget, Strategic Priorities
and creation of corresponding Advisory Boards and Committee structures and
terms of references, staff bring forward a by-law for appointments to Boards and
Committees for Council consideration."
CARRIED
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Council Minutes December 04, 2014
12. BY-LAWS
(a) By-Law 2014-115 A By-Law to authorize the execution of an agreement (Ontario
Community Infrastructure Fund-Formula-Based Component)
(b) By-Law 2014-116 A By-Law to amend the Official Plan of the Municipality of
Bayham (Deferred)
2014-568
Moved by: Councillor E Ketchabaw
Seconded by: Deputy Mayor T Southwick
"THAT By-Laws 2014-115 be read a first, second and third time and finally
passed."
CARRIED UNANIMOUSLY
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
(a) Discussion regarding the future rates and options to improve the Combined Bayham
Water System.
Deputy Mayor Southwick expressed that a number of electors have voiced concerns
regarding the direction taken by the previous Council and requested reconsideration of
the Financial Plan for the Bayham water systems.
Discussion ensued regarding various options and potential impacts.
During the discussion Deputy Mayor Southwick requested a Point of Order in regards to
alleged presumptions made pertaining to previous training courses attended. The
correction was noted.
2014-569
Moved by: Deputy Mayor T Southwick
Seconded by: Councillor R Breyer
"THAT staff be directed to bring forward a report to Council outlining various
methods of funding water rates in the Municipality of Bayham;
AND THAT said report include consideration of:
i, No system subsidy;
ii. Longer amortization period for Richmond Water;
iii. System applicability for grant consideration;
iv. Spreading costs across the entire municipality.
CARRIED
(b)
2014-570
Moved by: Councillor E Ketchabaw
Seconded by: Deputy Mayor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 9:09 p.m. to discuss:
•the security of the property of the municipality or local board;
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Council Minutes December 04, 2014
• personal matters about an identifiable individual, including municipal or local
board employees;
• labour relations or employee negotiations;
• litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board."
CARRIED UNANIMOUSLY
(c) In Camera Meeting regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board and labour relations
or employee negotiations.
2014-571
Moved by: Deputy Mayor T Southwick
Seconded by: Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:15 p.m."
CARRIED UNANIMOUSLY
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2014-117 A By-Law to confirm all actions of Council
2014-572
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"That confirming By-Law 2014-117 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
16. ADJOURNMENT
(a) Adjournment
2014-573
Moved by: Councillor E Ketchabaw
Seconded by: Councillor T Southwick
"THAT the Council meeting be adjourned at 10:16 p.m."
CARRIED UNANIMOUSLY
MAY R CL RK
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