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Home My WebLink AboutBayham Council Minutes 1992 THE CORPORATION OF THE TOWNSHIP OF BAY1IAM COUNCIL MINUTES FOURTH MEETING JANUARY 2 . 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 10 : 00 a .m. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr . , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis, Councillor and Jim Hagell , Councillor. Also present for all or part of the meeting were Jim Gibbons, Road Superintendent , Dwayne Daniel , Chief Building Official , Harold Dennis, Fire Chief and William Bogue, Clerk-Treasurer . CALL TO ORDER Reeve Vane Chute declares the meeting to order . CONFLICT OF INTEREST No declarations of Conflict of Interest declared. MINUTES Moved by W . Casier Seconded by J . Volkaert That the minutes of the meeting held December 19, 1991 and Special meeting held December 30, 1991 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried. . . . . . . . . . , , DELEGATIONS Mr. James Gibbons , Road Superintendent is present to discuss matters concerning the Township Works Department . Mr. Gibbons advises that the 1973 Dodge truck is extremely rusty and feels that work should be done on it as soon as possible. Council advises to get new fenders for the truck. Also, Mr . Gibbons advise that the box on the Ford truck has developed some holes . Mr . Gibbons is requested to obtain price on a plastic liner replacement . The new backhoe has been delivered and is now being rust proofed. Discussion regarding slippery road conditions with Mr. Gibbons advising that the relatively mild weather makes it difficult as when icy roads are sanded, the ice melts during the day and then freezes over the sand during the night . Discussion regarding placing grates on township bridges requiring repairs takes place and Mr . Gibbons to obtain some prices and also discuss the matter with Tillsonburg regarding the townline bridge. Mr. Dwayne Daniel , Chief Building Official/Drainage Superintendent is present to discuss matters pertaining to Building and Drainage. Mr . Daniel advises that a property owner at Con. 8 Lots 21 & 22 advises that a barn has not been removed by the former owner required as a condition of rezoning. Council instructs that a letter be sent to the former owner advising that the barn be removed completely within 90 days . Mr . Daniel presents invoices for association membership dues which he feels should be renewed. Minutes of Council meeting held January 2, 1992 continued Harold Dennis, Township Fire Chief is present to discuss matters pertaining to the fire department . Mr. Dennis advises of a training program available in St . Thomas . Council suggests that two members of the fire department should attend. Discussion also takes place regarding training needed for some members of the department to obtain the proper licence to operate fire department vehicles . Discussion regarding a letter from the Ministry of Environment concerning the storage of hazardous materials by a Bayham Township resident takes place. The Clerk is requested to write to the property owner advising that the property is not zoned for this use and that this material be removed to a location designated for this purpose. Mr. Dennis advises that the property identification signs have now been received. Discussion takes place regarding distribution of these signs and the posts required for them. Mr. Dennis is to obtain prices for these posts . The 1992 Fire Conference is discussed and it is decided that two people be sent to represent Bayham this year . Judy Allen (Gagnon) appears before council requesting action be taken regarding the constant barking of a neighbours ' s two dogs . Mrs . Allen advises that the owner does not live on the property, however, two german shepherd dogs stay there and bark day and night . She advises that a kennel located nearby does not create a problem. Council advise they do not have a by-law to cover this, however, advise Mrs . Allen to contact the Ministry of Environment who have the authority to investigate and lay charges if necessary. Mr. John Spriet, Township Drainage Engineer is present to discuss the repairs of certain township bridges . Mr. Spriet is requested to give an estimate on the repair costs of these bridges . The matter of drain maintenance grants is also discussed. Mathew Schafer is present at Council 's request to discuss the possibility of the Bayham Community Initiatives Group renting his facility in Straffordville as a distribution centre . Mr. Schafer is to prepare a proposal and Council will view the facility next week. Council also discuss matters concerning the Industrial property owned by Mr. Schafer. It is proposed to obtain the cost of a special listing to further promote this property 's development . PUBLIC MEETING Record of public meeting held January 2 , 1992 concerning Official Plan and Zoning Amendment . Reeve Chute declares a public meeting as advertised to receive comments on a proposed amendment to the Township of Bayham's Official Plan and Zoning By-Laws to be open. The application is that of Mary Spencer (Honeycomb Construction Services) to change the zoning on a 1 . 5 hectare (3 . 7 acre) parcel of land located in the South side of Highway No. 3 , described as Part Lot 17 Concession 10 from Farm Industrial (M1) Zone to the Special Rural Industrial (M2-8) Zone . The effect of this by-law will be to include as a permitted use on the subject lands, an existing metal partition fabrication establishment in addition to all other permitted uses in the Rural Industrial (M2) Zone. The Clerk advises that correspondence has been received from the Elgin-St . Thomas Health Unit advising they have no objection to the application . Correspondence from the Ministry of Natural Resources advise that they have no objections to this application. No further comments are received on this application. Minutes of Council meeting held January 2, 1992 continued. . . . . . . . There being no further comments on the application, Reeve Chute declares the public meeting closed. CORRESPONDENCE (a) Proctor & Redfern Limited - Elgin water supply - watermain (b) Ken Monteith, M. F . - re Canada Fisheries Act (c) Ministry of Environment - copy of correspondence to A. F, White (d) Ministry of Solicitor General - Information on Bill 115 (e) Ministry of Agriculture & Food- Municipal Drainage Courses (f) Gabriel Fontaine, M.P. - re anti-deficit clause in Canadian Constitution (g) Municipal Engineers Assoc . - Class Environmental Assessment for water management structures (h) ROMA Insurance Program Inc. - re insurance coverage (i ) Ministry of Municipal Affairs - pay equity RESOLUTIONS Moved by J . Volkaert Seconded by D. Dennis That this municipality approve membership and appoint delegates to the following municipal associations . Association of Municipalities of Ontario - all members of Council and the Clerk Ontario Good Roads Association - all council members, Road Superintendent and Clerk Ontario Association of Municipal Clerks & Treasurers - Clerk-Treasurer Ontario Association of Municipal Tax Collectors - Clerk-Treasurer and Tax Collector Ontario Association of Fire Chiefs - Fire Chief and Deputy Fire Chief Elgin County Road Superintendents Association - Road Superintendent The Ontario Road Superintendents Association - Road Superintendent Elgin County Mutual Aid Fire Service Association - Fire Chief and Deputy Fire Chief Ontario Farm Drainage Association - Drainage Inspector Carried . . . . . . . Moved by W. Casier Seconded by J . Hagell That this Council express their appreciation to the members of the volunteer Fire Department for the fine manner in which their duties were carried out during 1991 . Carried Minutes of Council meeting held January 2, 1992 continued Moved by W. Casier Seconded by J . Volkaert That this municipality approve membership and that the Chief Building Official to belong to the following. Ontario Association of Property Standards Officers Inc. Ontario Drainage Superintendents Association Ontario Building Officials Association Inc . Carried. . . . . Moved by W. Casier Seconded by D. Dennis That the Council of Bayham Township is supportive of the proposal of Gabriel Fontaine, M.P , to indicate an anti-deficit clause in the new Canadian Constitution. Carried. . . BY—LAWS Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. Z265/92 being a by-law to - amend by-law no. 2387 (Re Spencer) Be Now Read a First Time . Carried Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No . Z265/92 be now Read a Second Time. Carried. _ . . . Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No . Z265/92 be now Read a Third Time and finally passed. Carried . . . . . . Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No . 92-1 being a by-law to - authorize the borrowing of $2 ,500 ,000 Be Now Read a First Time . Carried. . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-1 be now Read a Second Time. Carried. . Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-1 be now Read a Third Time and finally passed. Carried . . . . . . . , . Minutes of Council meeting held January 2, 1992 continued. Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-2 being a by-law to - confirm all actions of the Council of the Township of Bayham at the special meeting held December 30, 1991 and the meeting held January 2 , 1992 Be Now Read a First Time . . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-2 be now Read a Second Time. Carried. Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No . 92-2 be now Read a Third Time and finally passed . Carried . . . ADJOURNMENT Moved by W. Casier Seconded by 3. Hagell That this council do now adjourn to meet again on January 16, 1992 at 7 : 30 p.m. Carried. REEVE * CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES SIXTH MEETING JANUARY 29 , 1992. A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 p.m. The purpose of this special meeting is to review and discuss employee wages and salaries for 1992 . PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Cagier, Councillor; Doug Dennis , Councillor and Jim Hagell , Councillor. Also present for all or part of the meeting was William Bogue, Clerk-Treasurer . RESOLUTIONS Moved by W. Casier Seconded by J . Hagell That the following changes be made to all Township employees with regards to vacation with pay . 1/2 day prior to Christmas day 1/2 day prior to New Years day 5 years service 3 weeks 10 years service 4 weeks 15 years service 5 weeks 21 years service 6 weeks Carried. . . , Moved by D. Dennis Seconded by J . Volkaert That the road department wages for 1992 be set at $13 .50 per hour. Council will make every effort to assure that no employee will be laid off during the year . Carried Moved by J. Volkaert Seconded by W. Casier That Councillors be paid at the rate of $115 .00 per month . Reeve be paid $225.00 per month and Deputy Reeve $175 .00 per month. Plus $100 .00 per regular meeting and $70 .00 per special meeting with the Clerk/Treasurer receiving councillor's remuneration for meetings other than regular office hours . Mileage to be paid at the rate of (30 cents) per km, this represents a zero percent increase for 1992 . Carried . . . Moved by J. Volkaert Seconded by W. Casier That wages be adjusted effective January 1 , 1992 Transfer Station Caretaker $ 6. 91 Fire Chief $ 7 , 135 . 65 Minutes of Council meeting held January 29, 1992 continued Deputy Fire Chief $ 5 , 210 . 59 Fire Captain $ 42 . 88 Fire Fighters $ 34 . 90 with those attending in excess of 50% of fires and 50% of practices receiving $39 . 64 per call . Carried Moved by J . Volkaert Seconded by W. Casier That salaries and wages be adjusted effective Jan. 1, 1992 . Chief Building Official , Plumbing Inspector, Drainage Inspector, By-Law Enforcement Officer $ 30 , 600 .00 (Review in 6 months) Road Superintendent $ 38 , 600 .00 Deputy Clerk/Treasurer $ 28 , 822 . 50 Moved by W. Casier Seconded by J. Hagell That the Reeve and Clerk be authorized to sign an auditing agreement with Doane Raymond Pannell , Chartered Accountants for the years ending December 31 , 1991 and 1992 . Carried Moved by W. Casier Seconded by J. volkaert That this Council has no objection to the application of Jacques L . Oppers of the Village Square Restaurant to obtain a liquor licence from the Ontario Liquor Licence Board. Carried Moved by W. Casier Seconded by J. Volkaert That this council do now adjourn this special meeting. Carried. R EVE CLERK THE CORPORATION OF TICE TOWNSHIP OF BAYHAM COUNCIL MINUTES FIFTH MEETING JANUARY 16, 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 7 :30 p.m. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor and Doug Dennis, Councillor. Jim Hagell , Councillor, absent . Also present for all or part of the meeting were Jim Gibbons, Road Superintendent, Dwayne Daniel , Chief Building Official , Harold Dennis , Fire Chief and William Bogue, Clerk-Treasurer . CALL TO ORDER Reeve Vane Chute declares the meeting to order . CONFLICT OF INTEREST Reeve, Vane Chute declares a conflict of interest concerning severance application E191/91 and E192/91 of Mr. Gilles Therrien as well as the matter concerning Mr . Lloyd Cowan's removal of barn material . MINUTES Moved by J . Volkaert Seconded by W. Casier That the minutes of the meeting held January 2 , 1992 having been examined by the members are hereby approved and the Reeve ' s signature authorized on same. Carried. _ . . . . . . DELEGATIONS Ivan Priddle, Ed Bradfield, Robert Bartlett , Terry Allin and Paul McQuiggan, Road Department Employees arer sent to discuss matter concerning 1992 wages . council advise tat they are not prepared at this time to make a decision on this matter and wish to await the announcement of Premier Bob Rae with regards to the Provincial position on grants and subsidies being made available to municipalities during 1992 . Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining the Township Works Department . Mr. Gibbons advises that Tillsonburg may agree to sharing the repair cost of the Townline bridge on a 50/50 basis . Tillsonburg also wish to proceed with Phase 2 of the Bayham Drive project . Mr. Gibbons advises that the Box on the Ford truck has been replaced with a steel liner. Lorraine Moore and Diana Norris, office staff are present to discuss matters pertaining to office workload, wages for 1992 , further computer training as well as other office related matters . Reeve Chute advise that further consideration will be given to these requests and that a decision regarding wages for 1992 will not be made until after the upcoming Provincial announcement . Mr . Dwayne Daniel , Chief Building Official/Drainage Superintendent is present to discuss matters pertaining to Building and Drainage. The Minutes of Council meeting held January 16, 1992 continued drain loan applications from Ruth Bosma Lot 3 Con. 10 and Harry and Grace Schipper Con. 7 Lot 110 , 111 are presented to council for approval . Discussion relating to a problem concerning the Smith Drain takes place . A letter from Ralph Clayton, Drainage Engineer with the Ministry of Agriculture and Food is presented and is to be referred to Spriet Associates for review. Mr . and Mrs . Lloyd Cowan are present to discuss matters concerning property previously owned by Mr. Cowan on which a complaint was received regarding the removal of used building material . Mr. Daniel advises that the main concern of the property owner is the debris that has been left on the adjacent property owned by Mr. Cowan. Mr. Cowan agrees to remove this material within the 90 day period previously requested. Discussion regarding Mr. Cowan's appointment to the Long Point Region Conservation Authority also takes place and a report on the activities of the Authority is given to Council by Mr. Cowan. Mr. Cowan who owns a pet cemetery in the Township wishes to have a three acre parcel designated and zoned for that purpose only. At the present time the land designation is Al-special with forestry and pet cemetery as permitted uses . Mr . Harold Dennis, Fire Chief is present to discuss matters pertaining to the fire department . Mr. Dennis presents his annual report indicating that an estimated total property value loss of $498 ,000 during 1991 . Mr. Dennis presents quotes for the posts for the recently acquired property identification signs and Council decides to proceed with the purchase of 1000 posts . CORRESPONDENCE (a) County of Elgin Land Division Committee -Application E191/91 Gilles Therrien (b) County of Elgin Land Division Committee -Application E192/91 Gilles Therrien (c) Recycle London -Rate increase on Recycling Depots (d) A. F. White Ltd. -Response to letter Re Zoning Infraction (e) Elgin County Board of Education -Re Two-way Radio Frequency RESOLUTIONS Moved by W. Casier Seconded by J. Volkaert That the application for tile drain loans from Ruth Bosma Con. 10 , Lot 3 for $9,000 .00 and Harry and Grace Schipper Con. 7 Lot 110 . 111 for $5,500 . 00 be accepted by this council . Carried Moved by W. Casier Seconded by D. Dennis That the severance application E191/91 and E192/91 of Gilles Therrien, Lot 15, Concession 2 , be not approved as they do not confirm to the township official plan. carried Moved by W. Casier Seconded by D. Dennis That the fire chief be authorized to purchase 1000 pieces of formed galvanized angle iron 14GA 1 1/2 x 1 1/2 x 60" long at a price of $3 . 18 Minutes of Council meeting held January 16, 1992 continued. . . each plus applicable taxes . Carried. . . . . ; BY—LAWS Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-3 being a by-law to - provide that in the year 1992 a levy be made before the adoption of the estimates for the year Be Now Read a First Time. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-3 be now Read a Second Time. Carried. Moved by W . Casier Seconded by J. Volkaert And resolved that By-Law No . 92-3 be now Read a Third Time and finally passed. Carried Moved by W . Casier Seconded by J. Volkaert And resolved that By-Law No . 92-4 being a by-law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act Be Now Read a First Time. Carried. Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-4 be now Read a Second Time. Carried Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 92-4 be now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-5 being a by-law to - confirm all actions of the Council of the Township of Bayham at the meeting held January 16, 1992 Be Now Read a First Time . Carried Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No . 92-5 be now Read a Second Time. Carried Minutes of Council meeting held January 16, 1992 continued Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No . 92-5 be now Read a Third Time and finally passed. Carried, , . . . . . ADJOURNMENT Moved by W . Casier Seconded by D. Dennis That this council do now adjourn to meet again on February 6, 1992 at 10 : 00 a .m. Carried el)? Int 4 REEVE ! CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES SEVENTH MEETING FEBRUARY 6 , 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 10 :00 A.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis , Councillor and Jim Hagell , Councillor Also present for all or part of the meeting were Jim Gibbons, Road Superintendent , Dwayne Daniel , Chief Building Official , Harold Dennis . Fire Chief and William Bogue, Clerk-Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST No conflict of interest declared. MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the meeting held January 16, 1992 and special meeting held January 29, 1992 , having been examined by the members are hereby approved and the Reeve's signature authorized on same . Carried DELEGATIONS MR, JAMES GIBBONS, ROAD SUPERINTENDENT is present to discuss matters pertaining to the Township Works Department . Mr. Gibbons recommends that two road employees be authorized to attend courses sponsored by the Good Road Association for which Council is in agreement . Discussion regarding supplementary funding requirements for 1992 takes place. Two projects which remain uncompleted from 1991 as well as needed projects for 1992 are reviewed in detail . Mr. Dwayne Daniel , Chief Building Official , Drainage and By-Law Enforcement Officer is present to discuss matters concerning Building, Drainage and Property Standards . Mr. Daniel presents his building activity report for the month of January. A complaint regarding property standards has been received and Mr. Daniels is instructed to proceed under the Property Standards By-Law should the offending property owner not respond to initial requests to comply. Also a further complaint has been received regarding graffiti on the side of a building in Straffordville. Council suggest that the property owner be requested to remove the graffiti as soon as possible. Discussion regarding the grading of lumber used in farm building takes place. Mr. Daniels is requested to write a letter to the Ministry of Housing expressing Council 's objection to the new requirements . CONSTABLE JOE MARTIN AND STAFF SERGEANT GARY MARTIN are present to review the activities of Community Policing in Bayham. Constable Martin explains in detail the function and purpose of Community Policing for the benefit of the new Council members. The final quarter and 1991 year end report is reviewed in detail with Council . Constable Martin advises that a Community Policing Committee is presently being established and will be made up of a cross section of concerned citizens who will meet together on a periodic basis . Minutes of Council meeting held February 6th, 1992 continued. . . . . . . . . Mr. Dave Thompson an Environmental Officer with the Ministry of Environment is present . Mr. Thompson was invited to attend this meeting to bring Council up to-date on the tests that the Ministry had recently conducted in parts of Straffordville. Mr. Thompson reviewed with Council the test results of the well water taken from the Township Office. Tests indicated that the levels of sodium and nitrate were higher than normal . Mr . Thompson advised that if Council wishes to apply for Provincial funding a resolution would be required to proceed and a study would then be conducted to determine overall water quality. Funding of approximately 85% would be made by the Province providing funds are available. MR. HAROLD DENNIS, FIRE CHIEF is present to discuss certain property matters and the feasibility of its use for fire department purposes . Mr . Dennis reports that some repairs are required on the rescue van and pumper truck. Mr . Dennis is requested to carry out these repairs . Discussion regarding the fire department involvement in water rescue courses takes place and Mr. Dennis advises that the first part of a three part course has been completed. In addition, the Township is required to pass a By-Law and proper equipment for water rescue will need to be purchased. Mr. Dennis advises that additional firefighters are required by the department and it is suggested that the Township should advertise for additional volunteer firefighters . Council instructs Mr. Dennis to place this advertisement . MR. ROBERT HOWEY, Elgin County School Board Representative is present to discuss a matter concerning the placing of mobile radios in school buses . Mr. Howey explains that only the supervisor's bus will be linked to the Township radio frequency and is to be used in emergency situations only . MR. HERBERT FAEHRMANN is present to discuss the possible severance of his property located at Con 9 N PT Lot 25. Council advised that the matter would be referred to the Township Planning Consultant for comments on Mr. Frahrmann's proposal . MR. KELVIN VAUGHAN is present to discuss problems relating to snow removal from the sidewalks in Straffordville. Mr. Vaughan also expressed further concern about snow being removed from private driveways and being pushed up, blocking the sidewalks . Mr. Vaughan presents Council with a petition signed by concerned ratepayers . Discussion regarding a possible solution takes place. Council advise that they will consider the matter further and reply to Mr. Vaughan. CORRESPONDENCE (a) Ministry of the Environment - Well Water Analysis (b) Long Point Region Conc. Authority - L. P.R.C.A. Goal Objectives (c) Ministry of Municipal Affairs - Audit Report (d) Ministry of Municipal Affairs - Re Official Plan Update (e) Ministry of Transportation Re Impact of Provincial Financial Status on Transportation (f) County of Elgin Land Div. Committee - Application E181/91 Barbara & Willy Rycquart RESOLUTIONS Moved by J . Volkaert Seconded by W. Casier That an annual petition for subsidy under the provisions of the Public Transportation and Highway Improvement Act on expenditures made during 1991 in the amount of $793,877 . 26 be submitted to the Ministry of Transportation of Ontario. Carried. . Minutes of Council meeting held February 6th, 1992 continued. . . . Moved by W. Casier Seconded by D. Dennis That the Township of Bayham submit to the Ministry of Transportation a supplementary application in the amount of $200 ,000 . 00 for 1992 as follows : Priority (1) Bayham/Tillsonburg Bridge $ 35,000 .00 (2) Second Concession Reconstruction 60 ,000 .00 (3) Bayham/Malahide Townline 60 ,000 .00 (4) Bayham/Tillsonburg - Bayham Drive 45 ,000 .00 $200,000 .00 Carried Moved by W. Casier Seconded by D. Dennis That this Council support the resolution of the Village of Port Stanley regarding the announcement of the Ministry of Natural Resources to decrease the commercial fishing quotas for yellow perch from Lake Erie. Carried Moved by W. Casier Seconded by J. Hagell That general accounts amounting to $594, 299 . 90 and road accounts amounting to $137 , 109 . 20 be approved. Carried. Moved by W . Casier Seconded by D. Dennis That the Township of Bayham participate in the Municipal Student Awareness Program sponsored by the Ministry of Municipal Affairs , Program Services Branch. The Township purposes to pay this student a rate of $250 .00 weekly of which 50% to be refunded by the Ministry Carried Moved by J. Hagell Seconded by D. Dennis That the severance application E181/91 of Barbara and Willy Rycquart ,Lot 8, Concession South Gore be not approved as the proposed severance does not conform with the Township Official Plan as it constitutes an unwarranted fragmentation of farmland. Carried Moved by W . Casier Seconded by J. Hagell That the Township of Bayham is agreeable that one Elgin County school bus "Supervisor" only to be allowed to use the Township radio frequency for use in emergency situations only. Carried Moved by W. Casier Seconded by D. Dennis That the building permits for the month of January 1992 in the amount of $23, 600 .00 be approved. Carried. . . , . Minutes of Council meeting held February 6th, 1992 continued BY-LAWS Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No. 92-6 being a By-Law to limit the gross weight of vehicles or combination of vehicles passing over certain bridges in the Township of Bayham Be Now Read a First Time. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-6 be now Read a Second Time. Carried. Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No . 92-6 be now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-7 being a By-Law to confirm all actions of the Council of the Township of Bayham at the special meeting held January 29, 1991 and the meeting held February 6, 1992 Re Now Read a First Time. Carried. . . . . . . . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-7 be now Read a Second Time. Carried. . . . . . . . Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No . 92-7 be now Read a Third Time and finally passed . Carried Moved by W . Casier Seconded by J . Volkaert That this Council do now adjourn to meet again on February 20 . 1992 at 7 : 30 P .M. Carried . . . . . . . . 2): /At' 1401 .,rr REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES EIGHTH MEETING FEBRUARY 2 , 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve: Joe Volkaert Sr . , Deputy Reeve; Wayne Casier, Councillor and Jim Hagell , Councillor. Doug Dennis , Councillor arrives shortly after meeting commenced. Also present for all or part of the meeting were Jim Gibbons, Road Superintendent and William Bogue, Clerk Treasurer CALL TO ORDER Reeve VaneChute declares the meeting to order. CONFLICT OF INTEREST No conflict of interest declared. MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the meeting held February 6th, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried . . . DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department . Mr . Gibbons advises that half load limit signs are now being erected and that he is now prepared to remove the trees situated along the road allowance in Richmond. Discussion takes place concerning the Township gravel pit and Mr. Gibbons advises that he will be meeting with a representative from the Ministry next week to determine whether a new survey will be necessary . Also, Council agrees to reimburse Mr. VanQuaethem for the loss of fertilizer placed on an area disturbed by Township equipment . The matter of tendering for fuel and gravel to be used in 1992 is discussed. Mr. Gibbons is requested to bring back tenders for the next meeting. Mr. Gibbons presents the road account expenditures for the month of January for Council 's approval . Mr. & Mrs . Rycquart are present to discuss the status of property owned by the Township which is adjacent to five and one half acres that Mr . Rycquart owns . Mr. Rycquart explains that it is necessary to cross the Township property to gain access to his own property . Mr. Rycquart is interested in purchasing this property or a least obtaining a legal right of way over the property. Reeve Chute advises that the new Council would be Minutes of Council meeting held February 20, 1992 continued . . willing to be open to possible future negotiations on the property. It is decided that Council shoud review the property and advise Mr. Rycquart of their position at that time . Mr. Abe Klassen is present to discuss the possibility of moving his radiator repair business to his own property located in Concession 8, Lot 20 and 21 . Mr. Klassen' s property is zoned Estate Residential and therefore will require an Official Plan and Zone Amendment . It is suggested that the matter be referred to the Township Planning Consultant for an opinion on this proposal . CORRESPONDENCE (a) A. F. White Ltd. Decontamination of PCB contaminated oil (b) Rondar Inc . PCB Dechlorination A. F. White (c) John R. Holmes Slip and Fall Injury Claim (d) Green Lane Landfill Regarding Recent Court Decision (e) Elgin Municipal Association Annual Dinner Meeting ( f) Aylmer Parks & Recreation Board Request Financial Assistance (g) Town of Tillsonburg Re Townline Bridge & Bayham Drive (h) Ministry of Municipal Affairs O . P . Amendment No. 64 RESOLUTIONS Moved by W . Casier Seconded by J . Hagell That the road accounts for the month of January 1992 as presented in the amount of $20 ,861 . 16 be approved. Carried. . Moved by W . Casier Seconded by Doua Dennis That the Township of Bayham pay the cost for the use of the Bayham Community Centre for the Elgin Municipal Association's meeting to be held on March 4, 1992 . Carried. . . . . . . . Moved by W . Casier Seconded by J . Volkaert That the general accounts for the month of January 1992 as presented in the amount of $192 ,098 . 36 be approved. Carried Moved by D. Dennis Seconded by J. Hagell That the Township distribute a notice to the residents of Straffordville requesting that snow and ice be removed from the sidewalk immediately adjacent to their property. Also, that it is an offence under the Highway Traffic Act to place snow on a public highway and sidewalk. Carried. . . Minutes of Council meeting held February 20, 1992 continued Moved by W . Casier Seconded by J . Volkaert That a letter be sent to all members of the Bayham Volunteer Fire Department advising that Council will be accepting applications for the position of Fire Chief due to the retirement of the present Fire Chief . Deadline for applications to be set at March 27 , 1992 . Carried. . BY—LAWS Moved by J . Hagell Seconded by D . Dennis And resolved that By-Law No . 92-8 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held February 20 , 1992 Be Now Read a First Time. Carried. . . . . . . Moved by J. Hagell Seconded by D. Dennis And resolved that By-Law No . 92-8 be now Read a Second Time. Carried . . . , Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No . 92-8 be now Read a Third Time and finally passed. Carried. . Moved by D. Dennis Seconded by J . Hagell That this Council do now adjourn to meet again on March 5 1992 at 10 :00 A.M. Carried. . . (-}te REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES NINTH MEETING MARCH STH, 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 10 : 00 A.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis, Councillor and Jim Hagell , Councillor . Deputy Reeve Joe Volkaert leaves Council at 12 :15 P.M. to attend a special meeting in St. Thomas and returns to Council at 3 : 45 P.M. Also present tor all or part of the meeting were Jim Gibbons, Road Superintendent , Dwayne Daniel , Chief Building Official , Harold Dennis, Fire Chief and William Bogue . Clerk-Treasurer . CALL TO ORDER Reeve Vane Chute declares the meeting to order . CONFLICT OF INTEREST No declarations of Conflict of Interest declared. MINUTES Moved by W. Casier Seconded by J . Volkaert That the minutes of the meeting held February 20 , 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same . Carried DELEGATIONS Mr. Gary Blazak, Planning Consultant is present to discuss various planning matters. Mr . Blazak responds to matters referred to him by Council regarding a number of Official Plan and Zone Amendment applications. A memorandum dealing with the proposals of Mr. Faehrmann, Double "D" Farms and Mr. Klassen were reviewed in detail . Matters concerning outstanding Official Plan Amendments were discussed in detail . Mr.Blazak is then instructed to correspond with the Ministry of Municipal Affairs regarding Official Plan Amendment No . 64 . Official Plan Amendments NO . 31 and 35 require action and it is recommended that these be repealed by Council . The Clerk is instructed to contact the property owners advising that Council is prepared to repeal these outstanding By-Laws . Minutes of Council meeting held March 5th, 1992 continued. . . Mr Blazak also recommends that Council pass a General Housekeeping By-Law to adjust certain zoning deficiencies within Straffordville . Discussion regarding the Commission on Planning and Development reform takes place. Mr. Blazak recommends that a presentation be made at a commission meeting to be held in late March. Mr. Blazak is requested to prepare a submission for Council to review. The matter of Bayham Township conducting a Municipal Housing Study is discussed in detail and advantages and disadvantages are reviewed with Mr. Blazak. This study will cost approximately $20 ,000 .00 with funding from the Provincial Government in the amount of $1.5,000 .00 and will take approximately nine months to complete. Mr. Harold Dennis, Fire Chief is present to discuss matters pertaining to the fire department . Mr. Dennis advises that twelve applications have been received for the position of volunteer firefighter. Mr. Dennis advises that he would like to add a minimum of six new members to the department . Mr . Dennis advises that the DZ course is to be held on the weekend of March 7th. Ken Laemers and Gerry Whitcrofft are scheduled to take the 100 hour firefighter training course. Mr. Dave Barretta , Ministry of Environment is present to review with Council a matter concerning an oil transfer process proposed to be conducted on a property located in the Township. Mr. Barretta advised that his Ministry will monitor the project and report to Council upon completion of same . Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department . The Ministry of Transportation advises Council that the Load Limit By-Law cannot be approved and that the Townline Bridge and Robertson Bridge should be closed until repairs are completed. Council advises that they are prepared to carry out the repairs on the Townline Bridge and that the Town of Tillsonburg be advised accordingly . Discussion regarding the status of the Township Boom Truck takes place and it is decided that a lease arrangement be established. Mr. Gibbons advises that all roads have now been graded twice. Discussion regarding the tender process takes place and Mr. Gibbons advises that he will be pursuing this matter further. Mr. Abe Klassen is present to further discuss his proposal to re- locate his radiator repair business to his own property. Mr. Klassen is requested to present a detailed sketch of his proposal complete with building dimensions so that Council may determine that his proposal will meet the required zoning requirements . Mr. Dwayne Daniel , Chief Building Official/Drainage Superintendent is present to discuss matters relating to building and drainage. Mr . Daniel presents his building report for the month of February . Mr. Daniel advises that a permit had been issued to locate a mobile unit for the purpose of selling food and beverages . The present Zoning By-Law does not allow this type of operation to be carried out on a permanent basis unless a special temporary use Zoning By- Law is passed. Council therefore could not approve the permit. Michael McQuicman and Robert Gregson are present to discuss a Zoning By-Law application made by Mr. McQuiggan. Mr. Gregson advises that he wishes to purchase the property of Mr. McQuiggan with the exception of approximately 37 acres which the owner will retain. The Township Official Plan and Zoning By-Law requires the size of farms to be a minimum of 50 acres . Council are advised that the Ministry of Agriculture and Food have verbally advised they have no objection to this proposal . Council advise that they Minutes of Council meeting held March 5th, 1992 continued wish to review the matter further and request that the matter be deferred until the end of March, 1992 . CORRESPONDENCE a) Elgin Cty. Land Division Committee - App. E17/92 (McQuiggan) b) Elgin Cty. Land Division Committee - App. E18/92 (Bates) c) Elgin Cty, Land Division Committee - App. E16/92 (Valko) d) Ministry of Municipal Affairs - Re O.P. Amendment No. 31 & 35 e) Ministry of Transportation - Re Bridge Load Limit By-Law f ) Township of Norfolk - Severance App . B19/92 N RESOL1LJT I ONS Moved by J . Volkaert Seconded by W. Casier That Violet Petrie be permitted to remain on the Township Blue Cross Benefit Plan and that the premiums submitted on her behalf be reimbursed by Mrs . Petrie to the Township by means of yearly prepayment or post dated cheques . Carried Moved by D. Dennis Seconded by W. Casier That this Council has no objection to severance application E16/92 , Paul Valko, Lot 10 , Concession 10 . Carried Moved by W . Casier Seconded by J . Hagell That this Council objects to the proposed severance No. E18/92 of Norman Bates , Lot 8 , North of Second Street, Plan 205 as the said severance is not in compliance with the Township of Bayham' s Zoning requirements for Hamlet Residential which requires a minimum area of 1390 .0 M2 (square metres) . Also, certain satellite equipment and buildings must be removed from the Township Road allowance and placed on Mr. Bate's property for which he receives rental fees . Carried Moved by W. Casier Seconded by J . Hagell That the building permits for the month of February 1992 be approved in the amount of $8500 .00 . Carried Minutes of Council Meeting held March 5th, 1992 continued. Moved by W . Casier Seconded By J . Hagell That this Council proceed with a Municipal Housing Statement Program and engage Cumming Cockburn Ltd. to carry out such study at a cost of $20 ,000 .00 . Ministry funding will be 75% ($15,000 .00) with a cost of $5 , 000 . 00 to the Township . Also, the Reeve be authorized to sign a letter of approval to the terms and conditions of the agreement attached . Carried. . . . Moved by D. Dennis Seconded by J . Hagell That this Council of the Township of Bayham hereby approve the Big Otter Creek Watermain Crossing described as alternative No . 6 Table #2 in a study prepared by Proctor & Redfern Limited for the Ministry of Environment dated July 10 , 1991. Council also request that funding for project No. 6-2020 (Formally #5-0087 ) be taken from the reserve fund less all available grants Carried Moved by D. Dennis Seconded by J . Volkaert That the Council of the Township of Bayham requests that the Ministry of Environment increase the size of Project No. 602020 from a 10" to a 12" waterline. Bayham Township agrees to share the additional cost , less available grants with the Village of Vienna. Terms of financing yet to be determined . Carried Moved by J . Hagell Seconded by W. Casier That this Council agrees to allow Rondar Inc. to carry out a P,C.B. decontamination on the property of Albert White so that the oil presently stored on the property may be removed from the property. This operation is to be carried out within two to three days and that all oil stored will be removed from the property within two weeks after decontamination. This work is to be closely monitored by the M.O.E. with a progress report submitted to Council . Carried Moved by W. Casier Seconded by J . Volkaert That the Council of the Township of Bayham endorse the resolution of the Elgin Municipal Association regarding the White Paper On "Open Local Government" and be forwarded to the Honourable David Cooke , Minister of Municipal Affairs Carried Minutes of Council Meeting held March 5th, 1992 continued Moved by W . Casier Seconded by J. Hagell That this Council place the following into 1991 Reserve Accounts : Reserve for Fire Capital Expenditures - $30 ,000 . 00 Reserve for Equipment Purpose - $30,000 .00 Carried . . . . Moved by W . Casier Seconded by J . Hagell That the Council of the Township of Bayham respond to the Tobacco Tax proposal by the Federal Government expressing their objections to this proposal . Carried. BY—LAWS Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No. 92-9 being a By-Law to restrict the weight of loads on highways Be Now Read a First Time . Carried . . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No 92-9 be now Read a Second Time. Carried. . . . Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No. 92-9 be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No . 92-10 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held March 5 , 1992 Be Now Read a First Time. Carried. Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-10 be Now Read a Second Time. Carried Minutes of Council Meeting held March 5th, 1992 continued_ . . . . Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No. 92-10 be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by D. Dennis That this Council do now adjourn to meet again on March 19, 1992 at 7 : 30 P .M. Carried. . . , CAQ' /e/ REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES TENTH MEET I NG MARCH 10 , 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 8 :30 A.M. The purpose of this special meeting is to complete unfinished business from the previous meeting. PRE SENT' Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis , Councillor and Jim Hagell , Councillor. Reeve D. Vane Chute arrives at 9: 45 A.M. Also present for all or part of the meeting is William Bogue, Clerk-Treasurer . CALL TO ORDER In the absence of the Reeve, Deputy Reeve Joe Volkaert Sr . , declares the meeting to order . RESOLUTION* Moved by W. Casier Seconded by Doug Dennis That Bayham Township Council endorse a petition to the Legislative Assembly of Ontario to revoke a $4 million dollar expenditure on the placing of bilingual road signs in Ontario . Carried. . . . . _ Moved by W . Casier Seconded by D. Dennis That the Township of Bayham support the resolution of the Township of Norfolk regarding the excise tax on tobacco products and that a letter be sent to Ken Monteith M.P. P. and to all tobacco growing municipalities . Carried. . Moved by D. Dennis Seconded by J. Hagell That this special meeting of Council do now adjourn . Carried. . . . (./4: REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BATHAM. COUNCIL MINUTES ELEVENTH MEETING MARCH 19THR 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 7 :30 B.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor. Doug Dennis , Councillor arrives shortly after meeting commenced. Also present for all or part of the meeting were Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; and William Bogue, Clerk-Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST No Conflict of Interest declared. MINUTES Moved by W. Cagier Seconded by J. Volkaert That the minutes of the meeting held March 5th, 1992 and Special Meeting held March 10, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried. . . . . , . . . . DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons reports that his department has been busy cutting brush during the past week. Mr. Gibbons also advises that he has been approached by a resident who owns a "Brush Hog" and is prepared to cut roadside brush etc. for $50 .00 per hour. Council request that Mr. Gibbons look further into the feasibility of this proposal . Body work has now been completed on the "Boom" truck. Mr. Gibbons advises that his supply of Brine is almost at capacity. Tenders for supply of gravel and fuel must be advertised for 1992 and Mr . Gibbons has obtained information regarding same. Mr. Gibbons presents the road accounts for February to Council for approval . Minutes of Council meeting held March 19, 1992 continued Dwayne Daniel , Chief Building Official & By-Law Enforcement Officer, is present to discuss matters pertaining to his department . Mr. Daniel presents a sketch of a proposed food outlet in Straffordville. A lengthy discussion follows regarding this application and Mr . Daniel is requested to contact the Ministry of Health and the Ministry of Transportation. Mr. Abe Klassen is present to further discuss the proposed rezoning of his property. A sketch of Mr. Klassen's proposal is presented to Council . As the total area indicated does not conform to the requirements of M2 Zoning, Mr . Klassen is requested to resubmit his proposal along with his application and the required fee for Council approval . Mr. Mike Reiser and John Wooers are present to discuss Mr. Reiser's application for an Official Plan and Zoning Amendment. Mr . Reiser owns property located on Concession 3, Lots 14 and 15 and proposes to create six estate residential lots . Council advise that they will forward this application to the Township Planning Consultants for comments . Mr. Robert Cain is present to discuss with Council the possibilities of operating a body shop and car sale business on his property. The property is presently zoned M2 and Hamlet Residential . Council advise that this matter will be referred to the Township Planning Consultant for comment . Mark and Jackie Vezina are present to discuss the Township's policy regarding mobile food units and the regulations regarding the operation of these units in Bayham Township. Council advise that they are looking into placing tighter controls on this type of commercial activity . Mr. Paul DeCloet is present to further discuss his Official Plan and Zoning Amendment application to create an Estate Residential lot . Mr . DeCloet advises that he has been in contact with the Ministry of Agriculture and Food as well as the Elgin County Engineer who have advised verbally that they have no concerns regarding this application. The Elgin County Engineer would not officially comment on this proposal . Mr. Dan DePlancke is present requesting information on the status regarding the possible purchase of the abandoned CPR Railway Line by the Township. Council advise Mr. DePlancke that on going discussions are taking place however, no definite decisions have been made on the matter. CORRESPONDENCE a) Ontario Hydro - CPR-Right of Way Rights b) Ministry of Agr. & Food - Severance App. Procedures c) Ministry of Mun. Affairs - Mun. Student Awareness d) Ass . of Ont . Rd. Super. - Safety Truck Rodeo e) Lorraine Moore - Notification of Injury f) County of Elgin - Rd Dept & Planning Matters g) Township of Delhi - Tobacco Tax h) Sanitary Collection Serv . - Garbage Collection costs 1992 Minutes of Council meeting held March 19, 1992 continued RESOLUTIONS Moved by Doug Dennis Seconded by W. Casier That the Road Accounts for the month of February 1992 as presented in the amount of $25, 134. 36 be approved. Carried. . . . . . . . . . Moved by D. Dennis Seconded by Jim Hagell That this Council approves the request of Mr. Jack Barclay representing the Straffordville Lions Club for a Special Occasion permit to operate a beer tent at the Bayham Community Centre Park on July 10, 11 and 12th, 1992 . Carried Moved by J. Hagell Seconded by W. Casier That the General accounts for the month of February, 1992 as presented in the amount of $142 ,766 .26 be approved. Carried Moved by W. Casier Seconded by J. Hagell That the Council of the Township of Bayham support the resolution of the Township of Delhi regarding the Federal Tobacco Tax proposal . Carried Moved by W. Casier Seconded by 3. Volkaert That the application of Double "D" Farms Ltd. (Paul DeCloet) for an Official Plan and Zoning Amendment at NTR Lot 118 from Al (Agriculture) to ER (Estate Residential ) be accepted and referred to our Planning Consultants for By-Law preparation. Carried BY—LAWS Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No. 92-11 being a By-Law to repeal By-Law No. 2419 to limit the gross weight of vehicles passing over the Moore Bridge in the Township of Bayham Be Now Read a First Time. Carried Minutes of Council Meeting held March 19th, 1992 continued Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-11 be now Read a Second Time_ Carried Moved by W.Casier Seconded by J . Volkaert And resolved that By-Law No. 92-11 be now Read a Third Time and finally passed. Carried. . . . . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-12 being a By-Law to confirm all actions of the Council of the Township of Bayham at the Special Meeting held March 10 , 1992 and the meeting held March 19, 1992 Be Now Read a First Time. Carried Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law 92-12 be Now Read a Second Time . Carried. . . . . . . , . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-12 be now Read a Third Time and finally passed. Carried. Moved by W. Casier Seconded by J. Volkaert That this Council do now adjourn to meet again on April 2 , 1992 at 10 :00 A.M. Carried. . . /// edC7 11// REEVE CLERK TSS CORPORATION OF THE TOWNSHIP OF SAYHAM COUNCIL MINUTES TWELFTH MEETING MARCH 25TH, 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 :30 P.M. The purpose of this special meeting is to review and discuss the Road Budget for 1992 . PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Doug Dennis, Councillor; and Jim Hagell , Councillor. Also present for all or part of the meeting is James Gibbons, Road Superintendent and William Bogue, Clerk Treasurer. RESOLUTIONS Moved by D. Dennis Seconded by W. Casier That the Treasurer be authorized to make application of the Ministry of Transportation Ontario for approval of 1992 road expenditures amounting to $127,700 .00 for construction and $412,300 .00 for maintenance expense. Carried Moved by J. Volkaert Seconded by W. Casier That Bayham Township Council hereby approve the acceptance of the pro-rated amount of 7 . 67 per cent as Bayham's share of the $40 ,000 action by the Provincial Court against St. Thomas Sanitary Collection Service Limited and further authorize programs be facilitated in consultation with the Ministry of the Environment by March 26, 1993 . Carried. . . . . . . . . . . . . . . , Moved by J. Hagell Seconded by D. Dennis That the tippage fee for the Ministry of Natural Resources, Port Burwell Provincial Park be set at $8,000 .00 for 1992 . Carried. Moved by W. Casier Seconded by J . Hagell That the application of Abe Klassen, Con. 8, Lot 20 for a Zoning Amendment from Estate Residential to M2 Special be accepted and forwarded to the Township Planning Consultant for By-Law preparation. Carried Minutes of Special Council Meeting held March 19, 1992 continued Moved by J. Volkaert Seconded by D. Dennis That this Council authorize the Community Centre Board to carry out the necessary repairs to the kitchen facilities at the Community Centre to a maximum of $7 ,500 .00 . Carried Moved by W. Casier Seconded by J. Volkaert That this Special Meeting of Council do now adjourn. Carried 41/ REEVE a CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES THIRTEENTH MEETING APRIL 2ND , 1992 The regular meeting of the Council of the Township of Bayham was held this date in the Council Chambers in Straffordville at 10 : 00 A.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr . , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting were Jim Gibbons , Road Superintendent; Dwayne Daniel , Chief Building Official ; Harold Dennis , Fire Chief and William Bogue, Clerk-Treasurer . CALL TO ORDER Reeve Vane Chute declares the meeting to order . CONFLICT OF INTEREST No declarations of Conflict of Interest declared.. MINUTES Moved by D . Dennis Seconded by J . Hagell That the minutes of the meeting held March 19th, 1992 and Special Meeting held March 25th, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same . Carried , . DELEGATIONS Mr. James Gibbons , Road Superintendent is present to discuss matters pertaining to the Township Works Department . Mr . Gibbons advises that the Village of Port Burwell wishes to use the Boom Truck for painting light posts and to install flags . Council suggest that the Township agree to make one man and truck available to Port Burwell at a rate of $40 . 00 per hour. Mr . Gibbons advises that brush has been cut around various bridges and that load limit signs have now been posted. Mr . Gibbons reports that water is backing up into the ditches along the 2nd Concession West . Council request Mr. Gibbons to check with the neighbours and Dafasco regarding a drain cleanout . Minutes of Council meeting held April 2nd, 1992 continued. . . . . . Mr. Gibbons presents the following quotes for the supply of gravel needs for 1992 : P/UP AT DELIVERED DELIVERED TO PIT TO ROAD STOCK COMPANY PER TONNE PER TONNE PER TONNE Aaroc 3 .00 5 . 50 5 . 95 Dunnville Rock 9. 75 9 . 75 Stebbins Paving & Const , 5 . 39 5 . 89 M. Ryckman 6. 60 Council request that a load be ordered from the above inorder to examine same and determine gravel quality . A short discussion ensued regarding the status of Township Bridges . It is suggested that an estimate be prepared as to the repair cost of the affected bridges . Mr. Gibbons is requested to arrange for a road tour and that representatives from the Ministry of Transportation be invited to participate. Dwayne Daniel , Chief Building Official & By-Law Enforcement Officer, is present to discuss matters pertaining to his department . Mr . Daniel presents his building report for the month of March, 1992 for Council approval . Mr. Daniel advises that the Elgin St .Thomas Health unit has approved a take-out food establishment in Straffordville. Mr. Daniel advises also, that the Ministry of Transportation have advised that a letter is required from the property owner concerning the present zoning of the property. The matter of "Home Occupation" was discussed in detail . Council requests that comments be obtained from the Township Planning Consultant as to the feasibility of expanding the definition of "Home Occupation" Mr. Daniel presents an application for a OHRP loan on a property located at Con 5 South Part of Lot 8 for Council approval . Discussion regarding a drain maintenance charge complaint is reviewed with Mr . Daniel explaining the procedures used to charge out municipal drain repair costs . After further discussion with the Township engineer, it is determined that the property owner would be required to determine any possible avenue for further appeals . Mr. John Csinos is present to discuss with Council his application to rezone two surplus farm dwellings owned by Csinos Farms Ltd. Council advise that they are agreeable to allow one surplus farm house only. A principal residence however, must remain with the farm properties . Mr. John Spriet of Spriet Associates is present to discuss matters concerning certain Township Bridges . The Ministry of Transportation will not approve load limits of less than 5 Tonnes and therefore the Township is required to have an engineer determine load capacity of these bridges . Minutes of Council meeting held April 2nd, 1992 continued. . . . Mr. Spriet advises that he has viewed the bridges and advises that he is proposing to conduct a structural analysis of the bridges . The estimated cost of such an analysis would be approximately $6 ,000 . 00 Council request that Mr. Spriet proceed with this analysis . Mr. Robert Cain is present to discuss further his application to rezone his property in Straffordville to allow him to have a motor vehicle sales establishment on his property. Council advise that they are prepared to approve a Special M2 Zoning on his property that will allow specific uses of this property, Harold Dennis, Fire Chief , is present to discuss matters concerning the Fire Department . Mr . Dennis advises that it will be necessary for the Fire Department to purchase bunker suits for all the firefighters in 1992 . The cost of these suits are estimated to cost approximately $1 ,000 .00 each. Also required this year will be an additional two to four pagers at a cost of $500 . 00 to $600 . 00 each. The possible purchase of property for Fire Department purposes is discussed . Council advise that they are prepared to make an offer to purchase on a piece of property in Straffordville for this purpose . The Clerk advises that three applications have been received for the position of Fire Chief . A date is to be set to interview the applicants at which the present Fire Chief is to attend. Mr . Dennis advises that no work will be done on placing identification signs on properties until the frost is completely gone. Mr. Michael McQuiggan is present to further discuss his application for rezoning his property from Agriculture to Agriculture Special . This would allow him to sever a parcel of land consisting of fewer that fifty acres , Council advise Mr . McQuiggan that they are unable to approve his application. CORRESPONDENCE a) Ministry of Municipal Affairs - Re Area Planner contact b) Mrs . Jean Gordon - Re Light Cemetery c) Corp . of Twp of Muskoka Lakes - Resolution Re French Language Schools d) Twp. of Orillia - Ontario Police Services Association RESOLUTIONS Moved by Wayne Casier Seconded by J . Hagell That the building permits for the month of March, 1992 in the amount of $429, 400 . 00 be approved. Carried. Moved by J . Volkaert Seconded by W. Casier That this Council approve the application of Beverly Handley , Con 5 , S Pt Lot 8 for a loan under the Ontario Home Renewal Plan in the amount of $7500 .00 Carried. Minutes of Council meeting held April 2, 1992 continued. . Moved by J . Volkaert Seconded by W . Casier That the Council of the Township of Bayham support the Resolution of the Township of Muskoka Lakes expressing their objection to the establishment of French Language School Boards in the Province of Ontario. A letter will be sent to the Minister of Education, Tony Silipo and the local M. P . P . , Peter North advising of this Councils position on the matter Carried. , . . . . Moved by J . Volkaert Seconded by W . Casier That Mrs . Ronald (Carol ) Gordon be appointed to the Light Cemetery Board and a letter thanking Mrs . Norman ( Jean) Gordon for her years of service on this board Carried. _ Moved by W Casier Seconded by Doug Dennis That the Township of Bayham support the Resolution of the Township of Orillia concerning the Ontario Association of Police Services Board Brief - Concerning Police Costs . Carried. . , . Moved by W . Casier Seconded by J. Volkaert That Bayham Township Council engage the firm of Spriet Associates to prepare a structure analysis on the Bayham/Tillsonburg Townline Bridge at an estimated cost of $6 ,000 .00 pending receipt of a resolution of the Town of Tillsonburg agreeing to share 50% of this cost . Carried. _ . . Moved by J . Volkaert Seconded by W. Casier That the Council of the Township of Bayham forward by fax, a letter to the Honourable Bob Rae, Premier of Ontario, Hon. Elmer Buchanan and the Honourable Floyd Laughren concerning the excessive tax on tobacco products . Carried Moved by D. Dennis Seconded by J . Hagell That the application of Csinos Farms Ltd. , Lot 17 , Concession 1 to rezone a surplus farm house from Al Agriculture to Rural Residential be accepted and referred to the Planning Consultants for By-Law preparation . Carried. . . . . Minutes of Council meeting held April 2, 1992 continued. . . Y . . Moved by W. Casier Seconded by J . Volkaert That the application of Robert and Lynda Cain, Part Lot 126 N Concession 6 to rezone their property from Hamlet Residential (HR) and Rural Industrial (M2) to Rural Industrial Special (M2-10) be accepted and referred to the Township Planning Consultant for By- Law preparation , Carried . . Moved by D. Dennis Seconded by W. Casier That the Centre, Beattie, Wilson and Robertson Bridges be physically closed until such time that the necessary engineering studies and required repairs can be carried out in order for these structures to meet the weight load standards of the Ministry of Transportation Ontario . Carried . . . . . . Moved by W. Casier Seconded by J . Hagell That the Bayham/Tillsonburg Townline Bridge be physically closed in order that an engineering study be conducted to determine the cost to repair and increase the load limit capacity of this bridge to meet the Ministry of Transportation Ontario standards and thereby receive approval of same. Carried Moved by W . Casier Seconded by D . Dennis That Council approves the use of office equipment , supplies and the assistance of office staff by all Bayham Residents and Businesses to resist the further taxation of tobacco and tobacco products by the Provincial and Federal Governments . Carried . Moved by W.Casier Seconded by J . Volkaert That the Township of Bayham support the resolution of the Township of Southwest Oxford concerning the legislation passed by the Federal Government of Canada concerning excise tax on tobacco products . Carried. Moved by D. Dennis Seconded by W . Casier That Spriet Associates be requested to carry out a structure analysis of the Robertson and Rogers Bridges at an estimated cost of $5 ,000 .00 and provide a cost estimate to bring these bridges up to the required weight standards for MTO approval Carried. Minutes of Council meeting held April 2 , 1992 continued _ Moved by W . Casier Seconded by J. Hagell That the application of Michael McQuiggan, Con 5 Part Lot 8 to rezone a thirty-five acre parcel of his property from Al Agriculture to Special Agriculture (Al Special ) be not approved. Carried , . . . , Moved by W . Casier Seconded by J. Volkaert That the Township of Bayham submit to the Ministry of Transportation a supplementary application in the amount of $95 ,000 .00 for 1992 as follows : 1) Bayham/Tillsonburg Bridge $70 ,000 .00 2) Robertson Bridge Repairs $25 ,000 . 00 This application to alter priority No . 1, Bayham/Tillsonburg Townline Bridge from $35,000 . 00 to $70 ,000 . 00 and add priority No. 2 to be the Robertson Bridge for $25 ,000 .00 . The remaining projects to stay the same as previously submitted_ Carried . Moved by D. Dennis Seconded by J . Hagell That Bayham Township request the Township solicitor to present an offer to purchase a piece of property described as Plan 205 , Lot 6 7 , Bayham Township. Carried. . . . . . . . . . . . . . BY—LAWS Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-13 being a By-Law to confirm all actions of the Council of the Township of Bayham at the Special meeting held March 25 , 1992 and the meeting held April 2 , 1992 Be Now Read a First Time. Carried . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-13 be now Read a Second Time. Carried . . . Moved by W. Casier Seconded by J . Volkaert And resolved that By-Law No. 92-13 be now Read a Third Time and finally passed. Carried. . . . . . . . . . . Minutes of Council meeting held April 2 , 1992 continued. . . . . . Moved by W. Casier Seconded by D. Dennis That this Council do now adjourn to meet again on April 16, 1992 at 7 : 30 P.M. Carried. . . . . . . . . (/,L., 6: 4,1/'< RE E 9 CLERK THE CORPORAT I ON OF TICE TOWN SH I P OF BAY HAM COUNCIL MINUTES FOURTEENTH MEETING APRIL 16TH. 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 10:00 A.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; and William Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest with respect to a Zoning Application from Mr. Gilles Therrien and Group 133 Limited. MINUTES Moved by J. Volkaert Seconded by W. Casier That the minutes of the meeting held April 2nd,1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department . Mr. Gibbons presents an additional quote from Aaroc for supplies of "A" gravel for 1992 . Members of Council have inspected the gravel obtained from the different suppliers and are of the opinion that Aaroc gravel to be of good quality. Mr. Gibbons advises that the works garage roof needs to be repaired and possible methods of repair are discussed. Mr. Gibbons advises that Rothenberg Drainage has taken transit shots on a section of a drain located near Mr. Chaleyssin property, Concession 2 Road to determine the fall of the drain. Minutes of Council meeting held April 16th, 1992 continued Mr. Gibbons advises that arrangements for the Road Tour on April 21st are made however, Mr. Sims from the MTO regrets that he will be unable to attend. The road accounts for March 1992 are presented for Council ' s approval . A suggestion to install an alarm system in the Township Garage is made for further consideration. Mr. Tom Wells is present on behalf of the Straffordville Men's Fastball Team requesting that they be allowed to erect a sign on the Straffordville Community Centre property to provide their sponsors a place to advertise. Council suggest that such a sign be available to other groups as well . The matter is to be taken to the Bayham Community Centre Board for further discussion. Mr. Wells also advises that the bleachers at the Bayham Community Centre Park need replacing. The Lions Club is willing to provide the labour and are requesting that the Township cover the cost of the material at an estimated amount of approximately $1, 371 .00 . Council advise that this matter will also be brought forward to the Bayham Community Centre Board at a meeting to be held April 27 , 1992 . Mr. Jean Chaleyssin is present to discuss the possibility of purchasing an unopened road allowance adjacent to his property. Reeve Chute advises Mr. Chaleyssin of the steps required to close this road allowance. An alternative would be to erect a gate or another type of obstacle to prevent the general public from using this road allowance to access the rear of Mr. Chaleyssin's property. Mr. Chaleyssin advises that he would be willing to erect a gate at his expense and that a key will be given to the adjoining property owner. Council request that a legal opinion be obtained regarding the status of trespassing on an unopened road allowance. Constable Joe Martin, O.P.P. presents Council with his First Quarterly Report for 1992 . Constable Martin reviews his report with Council in detail . Discussion takes place regarding Community Policing activities and Constable Martin is advised that Deputy Reeve Joe Volkaert Sr. has volunteered to represent Council on the Community Policing Committee. Mr. Robert McCaig from Sanitary Collection Services is present to discuss matters concerning waste collection in Bayham Township. Mr. McCaig updates Council as to the current status of his landfill site. Mr . McCaig offers a number of suggestion as to how to reduce the present high waste disposal costs . Mr. Gilles Therrien and Max Stewart are present to discuss a matter which has arisen concerning Mr. Therrien's proposed lots in Block K. Plan 54. Reeve Chute declares a conflict of interest on this matter. A letter of application to rezone this property is received from Mr. W .K.A. McKay of Gunn Associates and is presented for review, in addition, comments received from the Township Planning Consultant are reviewed and discussed. Council agree to proceed with this application. Mr. Dwayne Daniel , Chief Building Official & By-Law Enforcement Officer is present to discuss matters concerning drainage and zoning. Mr. Daniel explains a drainage proposal on a property located at Lot 16, Concession 5 and Council review the proposal in detail . Mr. Daniel advises that he has been advised by our Planing Consultant that he does not recommend changing or expanding Minutes of Council meeting held April 16th, 1992 continued. . . . . . "Home Occupation" as it presently is defined. Mr. Daniel is requested to prepare a letter regarding this matter and present it to Council for review. Mr. John Wiggers is present to discuss the status of the application for an Official Plan and Zone Amendment on his father- in-law, Mr. Reiser's property. Discussion of the proposal and the possible requirement for a site plan is discussed. Mr. Wiggers is advised that the Township Engineer will be contacted to present comments to address any foreseeable problems concerning this proposal . CORRESPONDENCE a) Doyle & Prendergast -Re Hoogsteen Retirement Lot b) Min. of Natural Resources -Re Transfer Station Tippage Fees c) Min. of Environment -Sanitary Collection Service Protection Order d) Min. of Natural Resource -Response to Yellow Perch Resolution e) County of Elgin -1992 County Rates f) County of Elgin -Retirement Dinner re "Bob Moore" g) Min. of Fisheries & Ocean -Response to Yellow Perch Resolution h) Gibson Linton Toth & Campbell -Re information disclosure i) Marcus Lennox -Re Legal Counsel j) Canton-Bonfield-Township -Requesting support of Resolution k) Ministry of Attorney General -Notice of By-Law 92-6 Approval 1 ) Gunn & Associates -Re Zoning Application Part Block K, Plan 54 etc m) Elgin County Land Div. Comm. -Application E17/92 (As amended) McQuiggan n) Elgin County Land Div. Comm. -Application E37/92 Rousseau o) Elgin County Land Div. Comm. -Application E38/92 Fendrich RESOLUTIONS Moved by Wayne Casier Seconded by Doug Dennis That the Road accounts for the month of March in the amount of $38,849 .06 be approved. Carried Moved by J. Hagell Seconded by W. Casier That the quote of Aaroc be accepted for 1992 gravel supplies at a price of $5 .35 per tonne as required. Carried. . . . . . . . . , Minutes of Council meeting held April 16th, 1992 continued Moved by W. Cagier Seconded by J. Hagell That the rezoning application of Group 133 Limited (G. Therrien) , Part Block K Plan 54 be accepted and presented to the Planning Consultant for By-Law preparation to be presented at a public meeting to be held May 7 , 1992 at 8 P.M. Carried. Moved by W. Casier Seconded by J . Volkaert That the following persons be appointed as members of the Bayham Township Volunteer Fire Department to perform such duties as prescribed by the Fire Chief and Township By-Laws : Joseph Neville Stratfordville, Ontario Ralph Edward Jennings R.R. #1, Vienna, Ontario Peter Ernest Matthews Eden, Ontario Darcey Van Westbrook Stratfordville, Ontario Eric Charles Crofts Straffordville, Ontario Bradley Frank Wencel Straffordville, Ontario Carried BY—LAWS Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-14 being a By-Law to confirm all actions of Council at their meeting held April 16, 1992 Be Now Read a First Time. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-14 be now Read a Second Time. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-14 be now Read a Third Time and finally passed. Carried Moved by D. Dennis Seconded by J. Hagell That this Council do now adjourn to meet again on May 7 , 1992 at 7 :30 P.M. Carried i/4L REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAl3 COUNCIL MINUTES FIFTEENTH MEETING APRIL 21ST, 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 6:00 P.M. The purpose of this special meeting is to conduct interviews with applicants for the position of Township Fire Chief . Council previously met at 9:00 A.M. this day to conduct a road tour and discuss various road and bridge matters with Robert Stock from the Ministry of Transportation Ontario and to complete unfinished business from the previous meeting. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor. Also present for all or part of the meeting is Harold Dennis, Fire Chief and William Bogue, Clerk Treasurer , RESOLUTIONS Moved by J. Volkaert Seconded by W. Casier That the Recreation levy of $500 .00 charged to Paul Valko be refunded due to the circumstances relating to his application being delayed by the Township Official Plan revision. Carried Moved by W. Casier Seconded by D. Dennis That this Council has no objection to the severance application of Leslie and Margaret Fendrich, Lot 20 , Concession 8, Application No E 38/92 Carried Moved by D. Dennis Seconded by W. Casier That this Council has no objection to the severance application of Patrick Rousseau, Part Lot 26, Concession South Gore, Application No. E 37/92 Carried Moved by W. Casier Seconded by D. Dennis That this Council objects to the severance proposal of Michael G. McQuiggan (as amended) , Lot 8, Concession 5 as it does not conform to the Official Plan and Zoning By-Law of the Township. Carried Minutes of Special Council Meeting held April 21, 1992 continued Moved by W. Casier Seconded by J. Hagell That the General accounts for the month of February 1992 in the amount of $519, 277 . 78 be approved. Carried Moved by J. Volkaert Seconded by W. Casier That this Council accept the proposal of Frank Cowan Insurance Company Limited to carry the Township insurance coverage for 1992 . Carried. . . . . Moved by W. Casier Seconded by J. Volkaert That the Zoning application of Csinos Farms Ltd. , Concession 4, Part Lot 20 be not accepted as one residential property must be retained by Csinos Farms Ltd. as per subsection 4. 2 .7 of the Township Official Plan. Carried CO!!MI TTEE OF TICE WHOLE Moved by J. Volkaert Seconded by W. Casier That this Council move into a Committee of the Whole to discuss certain personnel matters. Carried. Moved by W. Casier Seconded by J. Volkaert That the Committee of the Whole rise without reporting. Carried. . . . . . . . . . . . . . . . . . ADJOURNMENT Moved by W. Casier Seconded by J. Hagell That this Council do now adjourn. Carried REEVE CLERK THE CORPORATION OF TICE TOWNSHIP OF BAYHAM COUNCIL MINUTES NINETEENTH MEETING MAY 21STr1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 34 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; Ken Laemers Fire Chief; Harold Dennis, Retiring Fire Chief and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest with respect to Group 133 Ltd. (Therrien) Zoning By-Law Amendment . MINUTES Moved by W. Casier Seconded by J. Volkaert That the minutes of the Meeting held May 7th, 1992 and Special Meetings held May 5th, 1992 and May 13th, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department . Discussion regarding the placing of trees near the road allowance takes place. Mr. Gibbons presents prices obtained from Franklin Construction ($3436. 48) and Peter Hartmann ($2545. 69) for repairs of the Works Garage roof . Council review the information received. Discussion Minutes of Council meeting held May 21st, 1992 continued regarding the Township gravel pit takes place and Mr. Gibbons states that he has applied to renew the Township Licence required to operate the pit . Mr. Gibbons advises that calcium has now been placed on the Bayham/Malahide Townline Road and that a good supply of brine is available. Council suggest to obtain as much brine as possible. Discussion regarding Sideroad 18 (Prices Road) takes place and it is suggested that three or four loads be placed there. Fuel tender forms are now being prepared and it is suggested that the term of tender should co-inside with the term of Council . Mr. Gibbons presents the road accounts for the month of April , 1992 . Mr. Ken Nesbitt and Pat Mulvaney are present to discuss the rehabilitation of the Corinth Ball Park. Plans for work to be done on this area are presented and Council is requested to consider some financial support for this project . Mr. Dwayne Daniel , Chief Building Official and By-Law Enforcement Officer is present to discuss matters concerning his department . Discussion regarding work to be done on abandoned cemeteries takes place. Council requests Mr. Daniel to prepare a cost estimate for this project . Mr. Daniel requests directions as to the location of recycling bins . Suggested areas are Corinth, Eden, Richmond and Straffordville. The matter of property standards is discussed and a complaint in the form of a petition is reviewed concerning a property in Corinth. A matter concerning the improvement of a property on County Road 45 which cannot meet the present zoning requirement but existed prior to the passing of the Township Zoning By-Law is discussed. It is suggested that Council meet with the Planning Consultant to review this type of property and the Zoning of same. Mr. Mike McQuiggan and Scott Gregson are present to discuss a zoning application with Council . A proposed sketch of the property to be re-zoned is presented for discussion. Council request that a revised sketch of the proposal be made and advise that it will be forwarded to the Township Planning Consultants . Reeve Vane Chute declares a conflict of interest with respect to meeting with Mr. Gilles Therrien and Deputy Reeve Volkaert takes the chair. Mr. Gilles Therrien is present to discuss the matter concerning his property located on Highway No. 19. By-Law 271/92 recognizing the zoning on this property was given two readings at the May 7th, 1992 meeting of Council . Mr. Volkaert advises Mr. Therrien that Council is prepared to consider giving the third and final reading of this By-Law. Concern is expressed as to why the O.M.B. decision on this matter was not final and that the O.M.B. be requested to advise their position on the matter. Reeve Chute resumes the chair. Mr. Ken Laemers, Fire Chief and Harold Dennis Retired Chief are present to discuss matters relating to the Bayham Fire Department. Reeve Chute congratulates Mr. Laemers on his appointment as Fire Chief . Mr. Dennis provides a brief report on the Fire Conference he had recently attended and advises that he was able to obtain new pagers at a substantially reduced cost . Council are advised that a presentation is to be made to the department with regards to bunker suits . Minutes of Council Meeting held May 21st, 1992 continued Discussion concerning the setting of fires by residents takes place and Council is advised that the Fire Department is to be notified prior to the setting of large fires. Council is advised that Perry Grant has been appointed the Fire Department Captain and Gerry Whitcroft , Training Officer . PUBLIC MEETING Record of Public Meeting held May 21st, 1992 concerning Zoning Amendments . Reeve Vane Chute declares a public meeting as advertised to receive comments on proposed amendments to the Township of Bayham Zoning By-Laws to be open. The first application is that of By-Law Z272/92 to correct two mapping errors in the Hamlet of Straffordville and to repeal two By-Laws which were originally intended to implement Official Plan Amendment Nos . 31 and 35 . The Township has received confirmation from the Ministry of Municipal Affairs that Official Plan Amendment Nos . 31 and 35 will not be approved. No persons are present in support or opposition to this application. Council have no comments . The Clerk presents correspondence received from the Elgin St. Thomas Health Unit and Ministry of Natural Resources indicating they have no objections to the application. No further comments are received on this application. The second application is that of Csinos Farms Ltd. , re By-Law Z273/92 to change the zoning on a parcel of land comprised of approximately 0 . 41 hectares (1 .01 acres) situated on the west side of Part Lot 17 , Concession 1, north of County Road No. 42 in the Township of Bayham from Agriculture (A1) Zone to the Rural Residential Zone. The purpose of this application will be to permit the creation of a separate lot which will accommodate an existing surplus dwelling. No persons are present in support or opposition to this application. Council have no comments . The Clerk presents correspondence from the Elgin St . Thomas Health Unit and Ministry of Natural Resources advising they have no objections to this application. No further comments are received on this application. There being no further comments on the applications received, Reeve Chute declares the public meeting closed. Minutes of Council Meeting held May 21st, 1992 continued CORRESPONDENCE a) Gibson Linton Toth & Campbell -Re: Registered Plan No. 17 (Reiser Property) b) Cty of Elgin Land Division -Re: Application E51/92 (Norman Bates) c) Gunn Associates -Re: Therrien d) Village of Belmont -Re: Bulk Gas Purchase e) Min. of Agriculture & Food -Re: Commenting Activities RESOLUTIONS Moved by J. Volkaert Seconded by J. Hagell That Peter Hartmann be hired to repair the roof on the Township Works Department Garage Carried. _ . . , . . . . . Moved by D. Dennis Seconded by W. Casier That the Road accounts for the month of April , 1992 as presented in the amount of $30 , 260 . 95 be approved. Carried. Moved by W. Casier Seconded by D. Dennis That this Council now adjourn to sit as Committee of Adjustment Carried Moved by J . Volkaert Seconded by W . Casier That this Council is prepared to assist the residents of Corinth with the purchase of material required to restore the Corinth Ball Diamond up to a sum of $500 .00 . Bills are to be presented to the Township Treasurer for payment . Carried Moved by W. Casier Seconded by J . Volkaert That the application of Scott Gregson for a Zoning Amendment at Lot No. 8 , Concession 5 from (Al) Agriculture to (RR) Rural Residential be accepted and referred to the Township Planning Consultants for By-Law preparation. Carried Minutes of Council Meeting held May 21st, 1992 continued. . . . Moved by W. Casier Seconded by D. Dennis That the Township of Bayham direct a letter to the O.M.B. requesting the reason that the Boards decision does not stand and that the applicant was required to apply for a Zoning By-Law Amendment on this matter . Carried Moved by J . Hagell Seconded by D. Dennis That this Council has no objection to a severance application E51/92 , re Mr . Norman Bates , Lot 8 . Plan 205, Township of Bayham providing that Mr. Bates acquire the closed road allowance known as part of Second Street, Plan 205 and that this road allowance merge with the existing residential lot . Further, a recreation dedication fee of $500. 00 be assessed as a condition of severance Carried Moved by J . Volkaert Seconded by W. Casier That Council now adjourn in order to allow the Property Standards Committee to meet . Carried . . Moved by W . Casier Seconded by D. Dennis That the General Accounts for the month of April 1992 as presented in the amount of $64,333 . 50 be approved. Carried BY—LAWS Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. Z271/92 Be now Read a Third Time and finally passed. Carried. . . . . Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. Z272/92 being a By-Law to amend By-Law 2387 (re Fisher, Gibbons, Knechtel and Vanderispaille) Be now Read a First Time. Carried. . . . . . . . . . . . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No- Z272/92 Be now Read a Second Time Carried Minutes of Council Meeting held May 21st, 1992 continued. . . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. Z272/92 Be Now Read a Third Time and finally passed. Carried. . . . . . Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No . Z273/92 being a By-Law to amend By-Law 2387 (re Csinos Farms Ltd. ) Be now Read a First Time. Carried. . . Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. Z273/92 Be Now Read a Second Time. Carried Moved by D. Dennis Seconded by 3. Hagell And resolved that By-Law No. Z273/92 Be Now Read a Third Time and finally passed. Carried. . Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 92-18 being a By-Law to licence vehicles from which refreshments are sold for consumption by the public and repeal By-Law No. 2001 Be Now Read a First Time. Carried. Moved by W . Casier Seconded by J. Hagell And resolved that By-Law 92-18 Be Now Read a Second Time. Carried. . . . . . . . . . . . . . . . Minutes of Council Meeting held May 21st, 1992 continued. . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-19 being a By-Law to set the sale price of land to be sold and described as part of Second Street, Registered Plan 205, Township of Bayham. Be Now Read a First Time. Carried Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-19 Be Now Read a Second Time. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law 92-19 Be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by J . Hagell And resolved that By-Law No. 92-20 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meetings held May 5th, 1992, May 13th, 1992 and May 21st, 1992 Be Now Read a First Time. Carried. . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-20 Be Now Read a Second Time. Carried Moved by J. Hagell Seconded by D. Dennis And resolved that By-Law No. 92-20 Be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by D. Dennis That this Council do now adjourn to meet again June 4th, 1992 at 7 : 30 P.M. Carried REEVE / CLERK COMMITTEE OF ADJUSTMENT HELD MAY 21, 1992 CONTINUED CONDITIONS No conditions REASONS The Committee felt that the variance would have no detrimental affect on the surrounding properties . ADJOURNMENT Moved by W. Casier Seconded by J . Hagell That this Committee of Adjustment now adjourn Carried, . . MEMBERS IN AGREEMENT: Di7"ne Ch , Member J Volkaert Sr . Chairperson 7efipCas ' Membier ( � Wm. Bogue, S retargTreasurer nis, Member l , m Hage 1 , Member THE CORPORATION OF THE TOWNSHIP OF SAYHAM COUNCIL MINUTES SIXTEENTH MEETING MAY 5TH, 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 4 : 25 P.M. The purpose of this special meeting is to discuss matters concerning the Bayham Community Centre. The acquisition of recycling depots and their placement within the Township is also discussed. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier , Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor . Also present for all or part of the meeting is Dwayne Daniel , Chief Building Official and Lorraine Moore, Tax Collector. RESOLUTIONS Moved by W. Casier Seconded by J . Volkaert That the Township Treasurer be authorized to pay a sum of $1500.00 to the Bayham Community Centre to help defray certain operating expenses. Carried Moved by J. Volkaert Seconded by D. Dennis That the Clerk be authorized to sign an agreement with Recycle London Inc . allowing this Company to make an application on behalf of Bayham Township for a 2/3 grant towards the cost of Recycling Depots being placed in the Township, 4 bins plus the already existing one. Carried ADJOURNMENT Moved by J. Volkaert Seconded by W. Casier That this Special Meeting of Council do now adjourn. Carried REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES SEVENTEENTH MEETING MAY 7TH, 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordvi.11e at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; Harold Dennis, Fire Chief ; and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest with respect to the public meeting concerning Group 133 Ltd. (Therrien) Zoning By- Law Amendment . Councillor Wayne Casier declares a conflict of interest with respect to correspondence from Gibson Linton Toth & Campbell concerning the C. P. Railway property. MINUTES Moved by W. Casier Seconded by D. Dennis That the minutes of the Meeting held April 16th,1992 and Special Meeting held April 21, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons reports that a test taken on the brine indicates that it is of high quality. Mr. Gibbons advises that calcium prices have been reduced and recommends that the Bayham/Malahide Townline Road be given a layer of fine gravel and a coating of calcium. Council concurs with Mr. Gibbon's recommendation. Minutes of Council meeting held May 7th,1992 continued. Mr . Gibbons advises that a large washout occurred on the Bayham/Tillsonburg Townline near the DDM Plant and has now been repaired using a filter mat and rubble rock . Mr. Dwayne Daniel , Chief Building Official and By-Law Enforcement Officer is present to discuss matters concerning his department . Mr . Daniel advises that he investigated a complaint regarding the displacement of grave markers at the Old Eden Cemetery. This cemetery is an abandoned cemetery and Council suggest the Peter North's Office be contacted requesting funds to carry out the necessary repairs . Mr. Daniel presents his building report for April for Council 's approval . Mr. Daniel advises that Spriet Associates have included drainage work to be done near the Fifth Line Road in their preliminary report . Mr. Daniel is to discuss the matter further with Mr. Spriet . Mr. Daniel advises that garbage has been dumped along a Township Road. Council suggest that the Township lay charges against the person responsible for this violation. A matter concerning a building proposal at the Red Oaks Trailer Park is discussed and Council request that they review the plans for the proposed building. Judy Oldham is present to discuss her proposal to create building lots on her property located at the westerly limits . Mrs . Oldham presents sketch of this proposal to Council . Council advise that they will review the matter further and request comments from the Township Planning Consultant . Mr. Henry Valks from the Ministry of Natural Resources is present to discuss the dumping charges Council has set this year for use of the Garbage Transfer Station by the Port Burwell Provincial Park. Mr. Valks explains the operation of the Park and requests that Council reconsider these charges . Council advise that they are prepared to reduce the charges for 1992 and request that some loads be weighed prior to disposal of the transfer site. Mr. Lloyd Gibbons and Jeff McQuiggan are present to review a proposal to re-locate the Richmond Community Park to a new larger location. A landowner has agreed to sell approximately nine acres for this purpose and pledges for donations have been made towards the development of the property. Council review proposed plans and recognize there is a need for better facilities . Council advises they will review the matter further . Mr. Mike Reiser and John Wiggers are present to further discuss their proposal to create six building lots on Mr. Reiser' s property . A report from Cyril Demeyere Ltd. is reviewed concerning this proposal . A lengthy discussion regarding the validity of Plan 17 which was established in 1856 ensues . Council advise they wish to obtain a legal opinion on this matter . Mr. Harold Dennis, Fire Chief is present to discuss matters concerning the Township Fire Department. Mr . Dennis advises that it is necessary to purchase five new pagers for the department . Also, the purchase of bunker suits for the Department is discussed. Mr. Dennis advises that he will be attending the Fire Conference in Sudbury next week, Minutes of Council Meeting held May 7th, 1992 continued. . . PUBLIC MEETING Record of Public Meeting held May 7th, 1992 concerning Official Plan and Zoning Amendments . Reeve Vane Chute declares a public meeting as advertised to receive comments on proposed amendments to the Township of Bayham Official Plan and Zoning By-Laws to be open . The first application is that of Abe Klassen Re By-Law Z268/92 to change the zoning on a 0 . 55 hectare (1 . 36 acre) parcel of land situated east of the Kings Highway No. 19 along the road allowance between Concession 8 and the North Gore from the Estate Residential (ER) Zone to the Special Rural Industrial (M2-9) Zone. The effect of this By-Law will be to include as a permitted use on the subject lands, a public garage for radiator repair. Mr. Klassen is present in support of the application. No comments are received from the public. Council have no comments on this application. The Clerk presents correspondence received from the Elgin St . Thomas Health Unit , Long Point Region Conservation Authority, County of Elgin Road Department and Ministry of Natural Resources advising they have no objection to this amendment . No further comments are received on this application. The second application is that of Double D Farms Ltd. , Re By-Law Z269/92 to change the zoning on a parcel of land comprised of approximately 0 . 48 hectares (1 . 19 acres) situated along County Road No. 38 in Part Lot 118 N. S.T.R. from the Agriculture (Al) Zone to the Estate Residential (ER Zone. The purpose of the application is to create one estate residential dwelling in between an existing residence and a ravine associated with the Little Otter Creek. Mr . Paul DeCloet is in attendance in support of the application. No comments are received from the public on this application. No comments are received from Council on this application. The Clerk presents correspondence received from the Elgin St Thomas Health Unit and Long Point Region Conservation Authority advising they have no objection to this application. Correspondence received from the Ministry of Natural Resources indicated they have no objection to this amendment , however, they indicate that a buffer be established to allow for setbacks from the tree line for protection of existing forest cover and to maintain wildlife corridors . Correspondence from the County of Elgin Road Department indicated that they have no objections to the amendment and that their concerns regarding entrance requirements could be addressed at time of the severance application. No further comments were received on this application. The third application is that of Robert and Lynda Cain, Re By-Law Z270/90 to change the zoning on a 0 . 4 hectare (1 acre) parcel of land on the south side of Talbot Road East (Highway No. 19) in Lot 126, Concession 6, Hamlet of Straffordville, Township of Bayham from the Rural Industrial (M2) Zone and the Hamlet Residential (HR) Zone to the Special Rural Industrial (M2-10) Zone. The effect of this By-Law will be to permit the establishment of an automobile sales establishment and a public garage in addition to the existing residential use on the subject lands . Minutes of Council Meeting held May 7th, 1992 continued. . . . . . . . . Mr. Cain is present in support of this application. Also present is Mr. Charles Ward, Mrs . M. Ball and Mr. R. Heppenheimer. Comments are received from the public. Mr. Ward and Mr. Heppenheimer express concern there would be the possibility of derelict vehicles being stored on the property. It is explained that the By-Law restricts the storage and display to ten vehicles at any one time. Mr. Ball expresses concerns regarding water running off the County Road. Mr. Cain advises his intention is to keep his operation in a neat and orderly manner. Deputy Reeve Joe Volkaert Sr. advises that he would not like to see this property become an unsightly storage area. Should this occur, it would be addressed under the Township Property Standards By-Law. The Clerk presents correspondence received from the Elgin St . Thomas Health Unit advising they have no objection subject to providing a site plan and having the sewage system protected from vehicular traffic. Correspondence received from Long Point Conservation Authority, Elgin County Road Department and Ministry of Natural Resources indicated they have no objections . No further comments are received on this application Reeve Vane Chute declares a conflict of interest on the following application (By-Law Z271/92) and Deputy Reeve Joe Volkaert Sr. chairs the remainder of the public meeting . The fourth application is that of Group 133 Ltd. , Re By-Law 2271/92 to implement an Order of the Ontario Municipal Board concerning three rural residential lots in Part Lot 15 on the south side of Highway No. 19. The subject lots have been created in compliance with the conditions of a decision of the Ontario Municipal Board which prescribed the implementation of an engineered drainage scheme pursuant to the process of site plan control . The effect of this By-Law will be to legally recognize three rural residentural lots each of which comprises of approximately 0 . 5 acres . Mr . H. Teall and Mr. W. Franklin are present concerning this application and express their concerns regarding drainage problems that exist on the subject property. Council advise that a irrevocable letter of credit is being held by the Township to ensure that the drainage work will be completed in accordance with the Township Engineer's specifications . Mr . Teall is advised that this By-Law should not be passed until the drainage work has been completed. The Clerk advises that correspondence has been received from the Elgin St . Thomas Health Unit and Ministry of Natural Resources advising they have no objection to the application No further comments are received on this application. There being no further comments on the application received, Deputy Reeve Volkaert declares the public meeting closed. Reeve Chute resumes the chair. Minutes of Council Meeting held May 7th, 1992 continued. a - . . . CORRESPONDENCE a) Ministry of Natural Resources -Fisheries Act Rural drain maintenance b) John & Joyce Snell -"Old Eden" Cemetery c) Elgin Cty Bd of Education -Reduction in 1992 Mill Rates d) Ministry of Municipal Affairs -1992 Municipal Student Awareness Program e) Gibson Linton Toth & Campbell -Re: Railway Purchase f) Gibson Linton Toth & Campbell -Re: CP Rail Right-of Way RESOLUTIONS Moved by Wayne Casier Seconded by Doug Dennis That the Building permits for the month of April 1992 be approved in the amount of $307 ,000 . 00 . Carried Moved by J . Volkaert Seconded by W . Casier That a building permit not be issued to Red Oaks Trailer Park until detailed plans are provided and approved by Council and The Chief Building Official , Carried Moved by D. Dennis Seconded by J. Hagell That this Council reduce the charges to the Ministry of Natural Resources for use of the Transfer Station from $8,000 .00 to $4,800 .00 for 1992 and further request that the Ministry provide the Township attendant with some weigh slips for truck loads brought to the depot Carried Moved by J . Volkaert Seconded by W. Casier That the Fire Chief be authorized to purchase five additional pagers for the Fire Department at an estimated cost of $600 .00 each. Carried . Moved by J . Volkaert Seconded by W. Casier That this Municipality approve membership to the Elgin Municipal Association and appoint all members of Council , Clerk, Road Superintendent and Chief Building Officials as delegates Carried Minutes of Council Meeting held May 7th, 1992 continued BY—LAWS Moved by W . Casier Seconded by J. Hagell And resolved that By-Law No. Z268/92 being a By-Law to amend By- Law No. 2387 (re Klassen) Be Now Read a First Time. Carried. . Moved by D Dennis Seconded by W. Casier And resolved that By-Law No. Z268/92 Be now Read a Second Time- Carried Moved by J . Hagell Seconded by D. Dennis And resolved that By-Law No. Z268/92 Be now Read a Third Time and finally passed Carried Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. Z269/92 being a By-Law to amend By- Law No. 2387 (re Double D. Farms) Be Now Read a First Time. Carried. Moved by J . Hagell Seconded by D. Dennis And resolved that By-Law No . Z269/92 Be now Read a Second Time. Carried . . - Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. Z270/92 being a By-Law to amend By-Law No. 2387 (Re Robert & Lynda Cain) Be Now Read a First Time. Carried Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. Z270/92 Be Now Read a Second Time . Carried. Minutes of Council Meeting held May 7th, 1992 continued Moved by J . Volkaert Seconded by D. Dennis And resolved that By-Law Z270/92 Be Now Read a Third Time and finally passed. Carried . Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No . Z271/92 being a By-Law to amend By-Law No . 2387 (Re: Group 133 Ltd. - Therrien) Be Now Read a First Time. Carried Moved by D. Dennis Seconded by W . Casier And resolved that By-Law No. Z271/92 Be Now Read a Second Time. Carried. Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No . 92-15 being a By-Law to adopt Amendment No. 90 to the Official Flan of the Township of Bayham (Double D Farms) Be Now Read a First Time. Carried . . , Moved by W . Casier Seconded by J . Volkaert And resolved that By-Law No . 92-15 Be Now Read a Second Time, Carried. . . , . . . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-16 being a By-Law to repeal By-Law No. 1747 appointing the Chief of the Township of Bayham Fire Department Be Now Read a First Time. Carried. Minutes of Council Meeting held May 7th, 1992 continued. . . . . . , . Moved by W . Casier Seconded by J. Hagell And resolved that By-Law No. 92-16 Be Now Read a Second Time. Carried Moved by J. Hagell Seconded by J . Volkaert And resolved that By-Law No . 92-16 Be Now Read a Third Time and finally passed. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No . 92-17 being a By-Law to confirm all actions of the Council of the Township of Bayham at the Special Meeting held April 21 , 1992 and the meeting held May 7 , 1992 Be Now Read a First Time. Carried . . . . Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No 92-17 Be Now Read a Second Time. Carried Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No . 92-17 Be Now Read a Third Time and finally passed. Carried . Moved by W. Casier Seconded by D . Dennis That this Council do now adjourn to meet again on May 21 , 1992 at 7 : 30 P.M. Carried 2 7 (5 REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES EIGHTEENTH MEETING MAY 13TH, 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 9: 17 A.M. The purpose of this special meeting is to complete unfinished business from the previous meeting. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor. Councillor Doug Dennis is absent . Also present for all or part of the meeting is Dwayne Daniel , Chief Building Official and William Bogue, Clerk Treasurer. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest with respect to meeting with Cyril Demeyere, Township Engineer concerning the Zoning Amendment application of Group 133 Limited (Therrien) DELEGATIONS Mr. Cyril Demeyere, Township Engineering Consultant is present to discuss the status of Mr. Gilles Therrien and Group 133 Ltd. with regards to their agreement for development of residential lots with the Township. Mr. Demeyere reviews this agreement and drainage plans with Council . Mr. William Hamilton, Township Planning Consultant is present to discuss progress to-date with regards to the Ontario Housing Study. Mr. Hamilton requests direction from Council regarding mailing a questionnaire and the holding of a public meeting in order to obtain public input to the study . Planning matters with respect to land severances, rezoning and consultations fees are also discussed with Mr. Hamilton. RESOLUTIONS Moved by W. Casier Seconded by J . Hagell That the tax adjustments to the 1991 tax roll as presented under Section 496 of the Municipal Act in the amount of $2927 . 17 be approved. Carried. . . . Minutes of Special Council Meeting held May 13, 1992 continued. . . Moved by J . Volkaert Seconded by W. Casier That the proposal No . 1 of H . A. Kebbel Funeral Home be accepted at an approximate cost of $1,000 .00 for recognition of land donated by the Stanat Family at the Richmond Cemetery. The location to be determined by mutual agreement of Mrs . Stanat an the Cemetery Board. Carried. . . . Moved by J . Volkaert Seconded by W. Casier That the Council of the Township of Bayham support in principal a proposal of the Federal Government to locate a medium security penitentiary in the Township of Bayham. Carried Moved by J . Volkaert Seconded by W. Casier That the delegates appointed to the Local Agricultural Manpower Board be amended as follows for 1992 Representative - Doug Howey Alternate - John Nezezon Carried . Moved by W. Casier Seconded by J. Hagell That a building permit be issued to Red Oaks Trailer Park for the erection of a storage building on the park property in accordance with the building plans submitted to the Chief Building Official Carried ADJOURNMENT Moved by W. Casier Seconded by J. Volkaert That this Special Meeting of Council do now adjourn. Carried. . . , , Z14 - 71- 4//- REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF HAYHAM PROPERTY STANDARDS COMMITTEE HAY 21ST, 1992 A meeting of the Property Standards Committee was held on Thursday, May 21 , 1992 in the Council Chambers of the Township of Bayham, Straffordville, Ontario. PRESENT D. Vane Chute, Joe Volkaert Sr. . Wayne Casier, Doug Dennis, and Jim Hagell Moved by J . Volkaert Seconded by J. Hagell That Wayne Casier be appointed as Chairman of the Property Standards Committee Carried Moved by Vane Chute Seconded by J. Volkaert That the Property Standards Officer be instructed to serve proper notice to Leo Theodore Clayton Smith, E/S Henry Street, Corinth, Ontario; Plan 97 , Lot 30 Pt Lot 31, Lot 33, Township of Bayham to abide by the Property Standard By-Law of the Township of Bayham Carried Moved by D. Dennis Seconded by J . Hagell That the Property Standards Committee do now adjourn. Carried CHAIRMAN aj SECRETARY THE CORPORATION OF THE TOWNSHIP OF BAYHAM COMMITTEE OF ADJUSTMENT HEARING NO. ONE MAY 21, 1992 A public meeting was held by the Committee of Adjustment for Township of Bayham on Thursday, May 21, 1992 in the Council Chambers of the Township of Bayham, Straffordville, Ontario. PRESENT Joe Volkaert Sr. , Vane Chute, Wayne Casier, Doug Dennis and Jim Hagell . Also present for the hearing was William Bogue, Secretary Treasurer. MOTION Moved by W. Casier Seconded by D. Dennis That Deputy Reeve Joe Volkaert Sr. be appointed as Chairman of this Committee of Adjustment. Carried APPLICATION NO. A1/92 WALTER BRUCE TAYLOR JULIA BERNICE TAYLOR PT LOT 123, SOUTH TALBOT ROAD PT 3 REFERENCE PLAN 11R-3680 Mr. & Mrs . Taylor were in attendance. The notice of application was read by the Secretary for a minor variance to recognize an existing lot area which is slightly less than required by the Bayham Township Zoning By-Law for Hamlet Residential Properties . The Secretary advised the committee that correspondence had been received from Gunn & Associates, Agent for the applicants stating that an error on their survey had been made and as a result request that the Committee grant relief only as to the maximum lot frontage of 22 . 98 metres and the south side yard width of 1 . 16 metres . The Committee noted that the lot frontage of 22 . 98 metres was greater than the minimum requirement of 22 .0 metres . DECISION Moved by W. Casier Seconded by J. Hagell That not withstanding the information provided by the applicants, Walter Bruce Taylor and Julia Bernice Taylor, Pt Lot 123 , Concession 6 S.T.R. and designated as part 3, Plan 11R-3680 concerning the lot area. Another public meeting will not be required to deal with this application. The Committee hereby recognizes a south side yard width of 1, 1 Metre which is slightly less than required by the Township Zoning By-Law. Carried THE CORPORATION OF THE TOWNSHIP OF BATHAM COUNCIL MINUTES TWENTIETH MEETING JUNE 4- 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST No conflict of interest declared MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the Meeting held May 21st, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department . Mr. Gibbons advises that approximately 40 ,000 gallons of brine has been used to control dust conditions on Township roads to-date and he expects to use about 100,000 gallons during 1992 . Work on the Bayham/Malahide Townline has now been completed. Mr. Gibbons advises that he has been approached by the Elgin County Engineer to grade portions of County roads located in Bayham Township. The two roads involved are the Norfolk/Bayham Townline and the Calton road. The Township would charge the County at the MTO rate for the work. Council are in agreement to allow work to be done on the Norfolk/Bayham Townline on a temporary basis in order to see how this arrangement Minutes of Council Meeting held June 4, 1992 continued. - works out . Mr . Taylor who owns property adjacent to the Robertson Bridge has requested that a gate be erected at the top of the hill approaching the bridge until such time the bridge is re-opened. Council agree to instal two posts for a gate and Mr. Taylor is to supply and erect the gate. Mr. Gibbon reports that he has received a request to pave an area in front of the Straffordville United Church. He estimates the cost to be approximately $3,000 .00 . Mr . Gibbons advises that the placing of gravel on the 2nd Concession road is almost completed. Discussion ensues a street in Richmond of which the developer wishes the Township to assume this road was completed without any Township input and Mr. Gibbons is not able to recommend the Township assume the maintenance of this . Council agree to look at the road with the Township Engineer. Mr. Charles Ward is present to discuss plans regarding a proposed subdivision on his property at Lot 126 Concession STR. Mr. Ward advises that he is now preparing a roadbed which has been inspected by the Road Superintendent and plans to pave the road in approximately two weeks. Mr. Ward has applied to have this property severed and requests Councils support of this severance. The Road Superintendent reports that he is satisfied with the work done to-date and that the catch basins are now in place. Mr. John Piedl is present to request permission to allow him to place a trailer on a fifty acre parcel of land located on Concession 5, North Pt Lot 25 . This trailer is to be used by Mr. Piedl ' s father-in-law who will assist with a nursery stock operation on the farm. Mr . Piedl is requested to advise Council as to the location of this trailer on the property. Council advise that the Chief Building Officer will review the property and a decision will be made at the next regular Council meeting . Dwayne Daniel , Chief Building Official is present to discuss matters pertaining to his department . Mr. Daniel presents his building report for the month of May. Mr. Daniel advises that he has been unable to locate someone to provide a cost estimate to carry out the necessary work at the "Old Eden Cemetery". Mr . Daniel advises that the majority of the work can be done by two students. Council agree to proceed to see how this work progresses , Mr. Daniel advises that the Township Engineer, John Spriet expects to have a report ready next week for the work to be done on the Municipal drain at the Fifth Concession road and Highway #19. Mr. Daniel also reports that the property owner in Corinth has been making a good effort to clean up his property as requested. Mr. Jack Petrie is present to discuss the results of a water study that he has been carrying out . Mr. Petrie reviews with Council a number of properties he has visited and reports that there appears to be only two areas in the Township that are experiencing difficulty with their water supply. Council agree to proceed further with a petition from residents immediately north of Vienna to extend the existing water supply. Mr. Donald Prendergast and Sloerd Hoogsteen are present to discuss Mr . Hoogsteen' s application to sever a retirement lot from his farm described as Concession No. 5, Lot 23 . Council are advised that Minutes of Council Meeting held June 4, 1992 continued Mr. Hoogsteen has been farming in Bayham for thirteen years and that due to illness he is unable to continue farming. Council review the application and advise that they are prepared to support this application. Mr. Harold Dennis is present to discuss matters concerning the Township Fire Department . Mr . Dennis advises that the transition of duties to the new Fire Chief is progressing smoothly. Mr. Dennis also wishes to clarify his position as retiring Fire Chief . Council advise that they will review this matter further and advise him of their position in this regard. Legal implications of the Ontario Health and Safety Act are discussed. Council request that the Clerk write the Ontario Association of Fire Chiefs requesting information regarding any steps the Association has taken to address this issue. PUBLIC MEETING No Public Meeting CORRESPONDENCE a) Advance Container -Re Transfer Station Fees b) Dillon Consulting Eng. -Waste Management Service c) Ladbrooke Utility Service -Proposed Water Study d) Min. of Municipal Affairs -Student Awareness Program e) Township of Lavant, Dalhousie and North Sherbrooke -Request Support of Resolution f) Village of Port Burwell -Request joint Council Meeting RESOLUTIONS Moved by W. Casier Seconded by J . Volkaert That the building permits for the month of May, 1992 be approved in the amount of $3, 255 .00 . Carried Moved by W. Casier Seconded by D. Dennis That Bayham Township place a 1/8 page ad in the Tillsonburg Independent at a cost of $69.00 . Carried. , _ . Moved by W. Casier Seconded by D. Dennis That the application of Sjoerd and Mary Lou Hoogsteen for a Zoning Amendment at Lot 23, Concession 5 from (Al) Agriculture to (RR) Rural Residential and (Al) Agriculture Special be accepted and referred to the Township Planning Consultants for By-Law preparation. Carried Minutes of Council Meeting held June 4, 1992 continued Moved by D. Dennis Seconded by J. Hagell That additional coverage for Electronic Data Processing be accepted as quoted by Frank Cowan Insurance Limited for $200 .00 be accepted. Carried. .. . . , . . . , . BY—LAWS Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No , 92-18 Be now Read a Third Time and finally passed. Carried Moved by J. Volkaert Seconded by W. Casier And resolved that By-Law No. 92-21 being a By-Law to authorize the Reeve and Clerk to execute an amended agreement with the Corporation of the Village of Vienna and Paul Durst for the supply of water at Lot 13, Concession 2 Be now Read a First Time. Carried . . . Moved by W. Casier Seconded by D . Dennis And resolved that By-Law No. 92-21 Be now Read a Second Time . . . . . Moved by J . Hagell Seconded by J . Volkaert And resolved that By-Law No. 92-21 Be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-22 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held June 4, 1992 Be now Read a First Time. Carried Minutes of Council Meeting held June 4, 1992 continued Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-22 Be Now Read a Second Time. Carried Moved by D. Dennis Seconded by W, Casier And resolved that By-Law No. 92-22 Be Now Read a Third Time and finally passed. Carried Moved by D. Dennis Seconded by J. Hagell That this Council do now adjourn to meet again June 18 , 1992 at 7 : 30 P.M. Carried . . . REEVE CLERK THE COR.PORAT IOM OF THS TOWNSHIP OF BATMAN COUNCIL MINUTES TWENTY—FIRST MEETING JUNE 1$ . 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffoxdville at 7 :30 P.M. PRESENT D. Vane Chute, Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor. Joe Volkaert Sr, Deputy Reeve is absent. Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; Ken Laemers, Fire Chief; Merlin Norris, Deputy Fire Chief and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST Councillor, Wayne Casier declares a conflict of interest regarding the placing of a mobile trailer on his property. MINUTES Moved by W. Casier Seconded by D. Dennis That the minutes of the meeting held June 4th,1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried. . . . . , DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons advises that the Second Concession Road has been given a covering of tar and chips and the work is now complete for this year. Also, the Ward Subdivision has been completed. Work is almost complete on the Moore Bridge where rip rap is being placed in the culvert slopes . Minutes of Council Meeting held June 18th, 1992 continued Mr . Gibbons advises that a tree has fallen behind an Arthur Street residence. The tree is situated on the Community Centre property and it will be difficult to gain access to it . Mr . Gibbons advises Council that he feels that the Road Department will be able to handle the job. Council request Jim to proceed with this project . Mr. Gibbons presents the road accounts for May 1992 to Council for approval . Mr. John Spriet of Spriet Engineering is present to discuss his finding on the repairs of certain Township bridges. Mr. Spriet presents Council with a drawing of the Bayham/Tillsonburg Townline Bridge and advises the north abutment wall is in very bad condition . With the proposed repairs , Mr. Spriet estimates that the bridge will be rated at 6 to 9 tonnes load limit . Council advise the desired completion date on the project to be early fall . Mr . Spriet advises that the Robertson Bridge report is not yet completed, however , the south abutment requires extensive repair work . The projected cost on this bridge will far exceed the funds allotted for the project . A report on the Robertson Bridge will be presented in the near future. Mr. Spriet advises that the Rogers Bridge appears to be in good condition. This bridge has been given temporary approval for a two tonne limit by the Ministry of Transportation. Mr. Spriet is of the opinion that this bridge with it ' s present construction be set at a 4 tonne limit . A lengthy discussion regarding this load limit takes place with a suggestion for a possible load test to be undertaken. Mr. Spriet is to look further into this matter. Mr. Spriet advises that the report for the Horvath, Blondeel and Mitts Drain is completed and a meeting of affected ratepayers is set for Wednesday, July 8, 1992 at 8 P .M. in the Straffordville Council Chambers . Dwayne Daniel, Chief Building Official is present to discuss matters pertaining to his department . Mr. Daniel advises that he has received an application to erect a grain drying operation on a farm located at Lot 129, 130 , Concession 6 . This operation is to be for the sole use of the property owner and is not to be used for commercial purposes . Concerns have been raised nearby residential property owners and Council therefore advise that a building permit not be issued until further information can be obtained. A request for the placement of a mobile trailer on the farm of Wayne Casier, West side of Highway No. 19 has been received. The area that this unit is to be located does not presently have any buildings situated on the property. It is suggested that the Planning Consultant be requested to give an opinion on this matter . Mr. Joel Taylor is present to discuss his proposed landscaping plans for the Township Administration Building. Mr. Taylor explained in detail as to the type of plants and shrubs he proposes to plant and provides Council with a three phase cost breakdown of his proposal Minutes of Council Meeting held June 18, 1992 continued Mr. Mathew Schafer and Mr. Jack Barclay are present to discuss their concerns regarding the many occurrences of vandalism and break-ins in the community of Straffordville . It is suggested that some form of protection be organized such as a "Community Watch Program" . Council advise that the O.P.P. will be contacted to obtain some guidance in this direction. Mr. Ken Laemers, Township Fire Chief and Merlin Norris , Deputy Fire Chief are present to discuss matters concerning the Bayham Township Volunteer Fire Department . Mr. Laemers presents Council with his first half report for 1992 for their review. Discussion takes place regarding supplies and equipment which the department requires at the present time . The Fire Chief is instructed to purchase these items . Mr. Laemers provides cost estimates for bunker suits which range from $600 .00 to $730 .00 with a total of twenty-one suits to be required. Other matters discussed are land base water rescue, Port Burwell Fire Department coverage of Vienna and the installation of property identification signs - PUBLIC MEETING Record of Public Meeting held June 18 , 1992 concerning a Zone Amendment . Reeve Vane Chute declares a public meeting as advertised to receive comments on a proposed amendment to the Township of Bayham Zoning By-Law to be open. The application is that of Scott Gregson re By-Law Z274/92 to change the zoning on a 1 .0 hectare (2 . 5 acres) parcel of land situated on the south side of the 5th Concession Road, Part Lot 8, Concession 5 from the Agricultural (Al) Zone to the Rural Residential (RR) Zone. The effect of this By-Law Amendment will be to permit the severance and conveyance of a surplus farm dwelling. Mr. Scott Gregson and Mr. Mike McQuiggan are present in support of the application. No comments are received from the public on this application No comments are received from Council on this application . The Clerk presents correspondence received from the Ministry of Natural Resources and Elgin St . Thomas Health Unit advising they have no objections to this application. No further comments are received on this application There being no further comments on the application received, Reeve Vane Chute declares the public meeting closed. CORRESPONDENCE a) DeCloet-Bayham Ltd. Agreement-Eden Improvements b) Township of Malahide Bayham/Malahide Townline c) Tony Hermanns & Assoc. - Recycling & Garbage Disposal d) Cty of Elgin Land Division - Application 560/92 Doug & Carolyn Dennis PT Lot 131 Con NTR Minutes of Council Meeting held June 18 . 1992 continued. . . - . . , . e) Cty of Elgin Land Division - Application E55/92 , E56/92 E57/92 - Charles & Fran Ward Lot 126, Con 6 STR f ) Town of Tillsonburg - Bayham/Tillsonburg Townline Bridge RESOLUTIONS Moved by J. Hagell Seconded by W. Casier That the road accounts for the month of May 1992 as presented in the amount of $61 , 160 . 52 be approved. Carried. Moved by W. Casier Seconded by J. Hagell That Bayham Township is prepared to consider a joint project to tar & chip all of the Bayham/Malahide Townline and support the resolution of the Township of Malahide dated June 4, 1992 . This work to be subject to 1993 M.T.O. funding . Carried Moved by W . Casier Seconded by D. Dennis WHEREAS THE PROVINCE OF ONTARIO has created a "Steering Committee" to make recommendations to "Cabinet" regarding disentanglement . AND WHEREAS the disentanglement of municipal road funding is in the first phase of the process with action to be taken in 1992 . AND WHEREAS the Council of the Township of Bayham is concerned that the Province may take action without directly seeking input from the municipalities which will be affected. AND WHEREAS the Council of the Township of Bayham is concerned that the changes will affect farming, commerce, tourism and public safety. BE IT THEREFORE RESOLVED THAT the Province of Ontario not take any action and our local MPP not vote on any legislation until both the Province and local MPP'S have directly consulted with all Municipal Councils Carried. Moved by D. Dennis Seconded by J . Hagell That Joel Taylor of Landscape Imagineering be authorized to install landscaping at the front of the Township Administration Building at a cost of $1176 . 10 during 1992 . Carried Minutes of Council Meeting held June 18 , 1992 continued. . . . . , . Moved by W . Casier Seconded by J. Hagell That the Fire Chief be authorized to purchase six (6) pair of boots at a cost of $85 . 00 a pair; six ( 6) helmets at approximately $125 . 00 or less plus twenty-one ( 21) pair of gloves at $27 . 00 a pair. All applicable taxes to be extra . Carried. Moved by W . Casier Seconded by J . Hagell That the Township of Bayham agrees to form a working group with the Village of Port Burwell to address economic development and tourism issues as they pertain to both municipalities . Carried. , . . . . . . . . . Moved by D. Dennis Seconded by W. Casier That this Council has no objection to severance application E55/92 E56/92 and E57/92 , Charles and Francis Ward, Lot 126, Concession 6 STR, Township of Bayham. A recreation dedication fee of $2 , 000 .00 be assessed as a condition of severance . Severance approval to be subject to Township assuming roadway under engineers approval at applicant ' s costs . Carried. . . . . .. . . . . . . . Moved by J. Hagell Seconded by W. Casier That this Council has no objection to a severance application E60/92 , Douglas and Carolyn Dennis , Pt Lot 131 , Concession NTR, Township of Bayham. A recreation dedication fee of $500 .00 be assessed as a condition of severance . Carried BY—LAWS Moved by W . Casier Seconded by D. Dennis And resolved that By-Law No. Z274/92 being a By-Law to amend By-Law 2387 (re Scott Gregson/McQuiggan) Be now Read a First Time Carried. . . . . Minutes of Council Meeting held June 18, 1992 continued. . . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No . Z274/92 Be now Read a Second Time Carried. . _ . Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No . Z274/92 Be now Read a Third Time and finally passed. Carried. _. . . Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. 92-23 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held June 18, 1992 Be Now Read a First Time. Carried. Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-23 Be now Read a Second Time . Carried . . . . . Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No . 92-23 Be Now Read a Third Time and finally passed. Carried Moved by W Casier Seconded by J . Hagell That this Council do now adjourn to meet again July 2 , 1992 at 7 : 30 P .M. Carried. . . . . REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES TWENTY—SECOND MEETING June 25 , 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 1 :00 P.M. The purpose of this special meeting is to meet with the Township Planning Consultant and Township Solicitor to discuss certain planning and legal matters . PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor; and Councillor Doug Dennis Also present for all or part of the meeting is Dwayne Daniel , Chief Building Official and William Bogue, Clerk Treasurer. DELEGATIONS Mr. Linton, of Gibson, Linton, Toth & Campbell is present to discuss legal matters concerning the status of Registered Plan No . 17 dating back to 1875. Mr. Linton advises that this is a legal plan of subdivision . Council is advised that when the Township Official Plan and Zoning By-Law was passed this plan of subdivision was not known to exist . Mr. Linton advises that he would be able to determine if any other plans of this type exist and that the Township may "deem" a certain plan of subdivision not to be a plan of subdivision under the Planning Act . Mr. Linton requests information on the status of the Moore Bridge land acquisition, It is suggested that Mr. Linton set a date for an on site meeting in the near future. Mr. Gary Blazak, of Cumming Cockburn, Planning Consultants is present to discuss various matters pertaining to the Township Official Plan and Zoning By-Laws . Council express their concern regarding existing one or two acre parcels of land situated throughout the Township that are zoned agricultural . Mr. Blazak advises that most of these parcels could meet the zoning requirements and only in extreme cases would it be necessary to rezone the property. Discussion concerning the proposed new location for the Richmond Ball Park as well as a proposed residential development west of Eden takes place. Mr. Blazak reviews his comments on these proposals with Council . Council requests clarification of the placement of trailers on vacant parcels of land. Councillor Wayne Casier declares a conflict of interest on this matter. Trailers have been allowed for farm help only and situated near existing farm buildings . Minutes of Special Council Meeting held June 25, 1992 continued. . . Mr. Dwayne Daniel , Chief Building Official is present to discuss matters concerning the issuance of building permits . Concerns regarding the issuance of a permit for a storage building in Richmond is discussed. Councillor Doug Dennis declares a conflict of interest in this matter. Mr. Daniel is requested to place a "stop work" order on the building. Discussion regarding the building of a grain dryer on a property east of Straffordville is discussed in detail and Mr . Daniel is directed to issue a building permit and in addition is requested to speak to the adjoining neighbours and request a certificate be issued by the Ministry of Environment . RESOLUTIONS Moved by J . Volkaert Seconded by W. Casier That Council remove the conditions of severance from the severance applications of Charles and Frances Ward, Application No. E55/92, E56/92 and E57/92 that an engineers report be required by Bayham Township prior to assuming the roadway . Carried . , . . . . . . . . . . . Moved by J. Volkaert Seconded by Doug Dennis That the Township assume the Engineers expenses relating to Mr . Ward' s roadway inspection . Carried ADJOURNMENT Moved by W. Casier Seconded by D. Dennis That this Special Meeting of Council do now adjourn. Carried . , . . a), (7.3 / 2//, REE Ef CLERK THE CORPORATION OF TICE TOWNSHIP OF BAY'HAM COUNCIL MINUTES TWENTY—THIRD MEETING JULY 2 , 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 F.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; and Wayne Casier, Councillor. Councillors Jim Hagell and Doug Dennis are absent. Also present for all or part of the meeting are Jim Gibbons, Road Superintendent; Dwayne Daniel , Chief Building Official ; and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CONFLICT OF INTEREST No Conflict of Interest MINUTES Moved by W. Casier Seconded by J. Volkaert That the minutes of the meeting held June 18th, 1992 and special meeting held June 25th, 1992 having been examined by the members are hereby approved as amended and the Reeve's signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent is present to discuss matters pertaining to the Township Works Department. Mr. Gibbons suggests that a primer be placed on rust spots on the works garage roof . Mr. Gibbons is advised to proceed if costs do not exceed $250 .00. Mr. Gibbons advises that his department has been busy hand patching this week. Mr. Gibbons advises that damage has occurred to the Chalk Drain as a result of work done by NRG. Costs to repair this drain should be the responsibility of NRG. Minutes of Council Meeting held July 2, 1992 continued Mr. Gibbons presents fuel tenders received as follows : Clear Coloured Unleaded Diesel Diesel Dodsley Fuels Ltd. , 53 . 64 litre 46. 8 litre 31. 1 litre UCO Petroleums Inc . 52 . 9 litre 44 . 9 litre 30. 6 litre Parker Fuels Ltd. 54 . 5 litre 46.8 litre 31 .1 litre Petro Canada (Received after closing date) Mr. Gibbons advises that the road department will begin holidays on Friday, July 3, 1992 and return July 20 , 1992 . Mr. Dwayne Daniel , Chief Building Official is present to discuss matters concerning his department . Mr. Daniel advises that he has located four locations to situate recycling bins in the Township and reviews these locations with Council . It is suggested that a flyer be distributed to the ratepayers advising of the location of these bins and the items to be placed in same. Mr . Daniel reports that a property standard matter in Corinth has now been completed to his satisfaction. Mr. Ross Dodington is present to discuss a matter concerning a storage building that he wishes to erect on his property in Richmond. Council had requested that no further work be done until certain concerns had been clarified. Mr. Dodington advises Council that excavation work has been done and the construction material has been purchased. Concerns regarding a neighbour's drain has been raised and Mr. Dodington indicates that he is prepared to locate the building a sufficient distance away from this drain. Mr. Maurice A. Hughes is present to discuss his application for an Official Plan and Zoning Amendment on his property located on County Road No. 46, North Part Lot 5 Concession 10 . Council advises that they have no concerns in regards to this proposal providing that the minimum lot area of one acre can be met. Mr. Lloyd Gibbons, Mr. John Walker and Mr. Jeff McQuiggan are present to further discuss a proposal to relocate the Richmond Ball Park to a parcel of land owned by Mr. Walker. Council presents comments received from the Township Planning Consultants with regards to this proposal . Discussion regarding the possible use of the property now occupied for community use. Council advise that they are prepared to further consider this proposal . Mr. Paul DeCloet is present requesting Council to give a Third and Final reading to Official Plan Amendment No. 90 and Zoning By-Law Amendment No. Z269/92 . Council advise that they are prepared to give these By-Laws a Third reading providing that a $5000 .00 irrevocable letter of credit be given to the Township to insure the removal of a barn situated on Mr. DeCloet's property. Minutes of Council Meeting held July 2 , 1992 continued Mr. Jack Barclay is present to discuss on ongoing water problem that he and his neighbours have been having for over one year now. Mr. Barclay advises that the Ministry of Environment have been taking water samples, however, they have made no effort to try to locate the source of the problem. Mr . Barclay requests that a letter be sent by Township Council to the Minister of Environment regarding the matter. Council advise that they will send a letter to the Minister of Environment indicating that they are not satisfied with the response the Ministry has made in regards to rectifying this problem. PUBL I C MEET I NG No Public Meeting CORRESPONDENCE a) Jack Graves Realty Ltd. - Re: Verbrugge Residence b) Ministry of Education - Re: French Language Education in Ontario c) Little & Wright, Barris . - Re : Green Lane Landfill Expansion RESOLUTIONS Moved by J. Volkaert Seconded by W. Casier That the fuel tender of UCO Petroleum Inc. be accepted as submitted. Carried Moved by W. Casier Seconded by J. Volkaert That Mr . Paul DeCloet re Double "D" Farms be required to file an irrevocable letter of credit in the amount of $5,000 .00 as assurance that the barn located on N. S.T.R. Part Lot 118 will be removed as a condition of rezoning and by-law passing. Carried Moved by J. Volkaert Seconded by W. Casier That the application of M.A. & J.A. Hughes for an Official Plan and Zoning Amendment at N Pt Lot 5, Concession 10 be accepted and referred to the Township Planning Consultants for By-Law preparation subject to the lot area meeting the minimum lot size for Estate Residential Zoning. Carried Minutes of CouncilMeeting held July 2, 1992 continued Moved by W. Casier Seconded by J. Volkaert That the general accounts for the month of May 1992 as presented in the amount of $87 , 933 .83 be approved. Carried Moved by W. Casier Seconded by J. Volkaert That Harold Dennis be authorized to destroy all old fire records dating 1984 and prior either by shredding or burning of same. Carried. Moved by W. Casier Seconded by J. Volkaert That Harold Dennis be reimbursed $400 . 00 per month for the period May 7 , 1992 to September 30 , 1992 to assist in the transition of the new Fire Chief . Carried. . . . . . . . . . Moved by W. Casier Seconded by J. J. Volkaert That Mr. Vinnai be authorized to have a sign made indicating what items are acceptable at the Township Transfer Station and that the sign be placed at the entrance of the station. Carried. . , . . . , , . . , . . Moved by J. Volkaert Seconded by W. Casier That this Council recognize in the Hamlet Residential Zone -10 (Special Hamlet Residential ) the use of a second building for storage purposes on this lot provided that such building is situated properly and does not conflict with other property uses . Carried. . . BY—LAWS Moved by W. Casier Seconded by J . Volkaert And resolved that By-Law No. Z269/92 Be now Read a Third Time and finally passed. Carried . . . . Minutes of Council Meeting held July 2, 1992 continued Moved by W. Casier Seconded by J . Volkaert And resolved that By-Law No. 92-15 Be Now Read a Third Time and finally passed. Carried Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No . 92-24 being a By-Law to confirm all actions of the Council of the Township of Bayham at the special meeting held June 25, 1992 and the meeting held July 2, 1992 . Be now Read a First Time Carried Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 92-24 Be now Read a Second Time. Carried. . Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No. 92-24 Be Now Read a Third Time and finally passed. Carried Moved by J. Volkaert Seconded by W. Casier That this Council do now adjourn to meet again July 16, 1992 at 7 :30 P.M. Carried * REEVE %' CLERK THE CORPORATION OF THS TOWNSHIP OF BWEHIU4 COUNCIL MINUTES TWENTY—FOURTH MEETING JULY 16+ 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor. Doug Dennis, Councillor is absent . Also present for all or part of the meeting are Dwayne Daniel , Chief Building Official ; and Wm. Bogue, Clerk Treasurer. CALL TO ORDER Reeve Vane Chute declares the meeting to order. CU1+ F'L I CT OF INTEREST No Conflict of Interest Declared MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the meeting held July 2 , 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried. . . . . , DELEGATIONS Mr. Dwayne Daniel . Chief Building Official is present to review various matters pertaining to his department . Mr. Daniel presents his building report for the month of June, 1992 . Various aspects of the report are discussed in detail . Mr . Daniel presents a letter from a building supply dealer regarding the use of kiln lumber as stipulated by the Ontario Building Code. A lengthy discussion follows and the Chief Building Official is directed to use discretion when dealing with this matter. Mr . Daniel advises that he has received only one quote for costs to repair the Chalk Minutes of Council Meeting held July 16, 1992 continued Drain which was damaged by N.R.G. Council review the quote and discuss the needed repairs with Mr . Daniel . Mr. Scott Gregson is present to discuss a property severance which is to be reviewed by the Elgin County Land Division Committee. Mr. Gregson has purchased the farm of Michael McQuiggan and has received approval from Council to rezone a surplus farm house from the farm. Mr. Gregson has now applied for a severance for the surplus farm house and buildings, however, the application has not been accepted under his name. Council advises that they will speak to Bayham's representative on the Land Division Committee for clarification on this matter. Mr. Ken Laemers, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief are present to discuss matters concerning Bayham Township Volunteer Fire Department . Mr. Laemers advises that he has received a final quote of $615 .00 each for Bunker suits with a minimum order of twenty-four. Mr. Laemers advises that the job of Trainer has now been assigned to one person and that the responsibilities are such that he feels that this job is equal to the job of Captain. A lengthy discussion takes place regarding needed equipment as well as other equipment which is no longer required. Various methods of disposing of this equipment is discussed. Mr. Laemers advises that six volunteers have expressed their willingness to attend fire training in Tillsonburg on Sept . 19th and 20th, 1992 . Council agrees to pay the tuition of $30 .00 each. Mr. Laemers advises that CPR training will be necessary. The feasibility to provide this training to the community is to be considered. Mr. Laemers presents a proposal received from American Home Assurance Company regarding additional insurance coverage on the firefighters . Council advise that they will review the present policy to see if similar coverage is available. The matter of placing identification signs throughout the Township is discussed. Council would like to have these signs erected as soon as possible. Mr. Laemers is to look into the matter and advise if someone need be hired to work on this project . Mrs. Lorraine Moore and Mrs. Diana Norris are present to discuss renovations to the Township general office area. Two proposals are presented to Council for approval and are discussed in length with regards to desk and counter design, painting, carpeting and furniture. Mr. Max Stewart is present to discuss the matter concerning the application of Scott Gregson to sever a surplus farm dwelling from a farm he has purchased from Mr. Michael McQuiggan. Mr . Stewart, a member of the Land Division Committee advises that he will look into the matter prior to the meeting scheduled to take place on July 21, 1992 Mr. John Wiggers is present to discuss zoning matters in regards to the property owned by Mr. Reiser, Con. 3 N PT Lots 14 & 15 . Council advise that a proposal should be submitted to them for consideration. Minutes of Council Meeting held July 16, 1992 continued Discussion ensues regarding the need to have an Official Plan Amendment for recognized residential lots . The Clerk is instructed to write to the Ministry of Municipal Affairs for clarification in this regard. PUBLIC MEETING Record of Public Meeting held July 18, 1992 concerning a Zoning Amendment . Reeve Chute declares a public meeting as advertised to receive comments on a proposed amendment to the Township of Bayham Zoning By-Laws to be open. The application presented is that of By-Law No. Z275/92 to change the zoning on a 0 . 61 hectare (1 . 51 acre) parcel of land situated on the west side of the road allowance between Lots 23 and 24, in Part Lot 23 Concession 5, in the Township of Bayham from the Agricultural (A1) Zone to the Rural Residential (RR) Zone. The effect of this application will be to permit the creation of one rural residential retirement lot pursuant to the process of severance and conveyance. The By-Law also recognizes a minimum lot area deficiency of the retained land parcel . No person or persons are present in support or opposition of this application. Council have no comments . The Clerk presents correspondence received from the Ministry of Natural Resources advising they have no objection to this application. No further comments are received on this application. There being no further comments on this application received, Reeve Chute declares the public meeting closed. CORRESPONDENCE a) Ministry of Tourism & Recreation - Approving 1992 Recreation Grant b) Cty Elgin Land Division - Application E17/92 (McQuiggan) Lot 8 , Concession 5 c) Cty Elgin Land Division - Application E64/92 (Csinos) Lot 17, Concession 1 d) Town of Capreol - Request support of Resolution e) American Home Assurance - Response to information request on Fire Department Coverage f) Gibson Linton Toth & - Re By-Law Draft under Planning Campbell Act to Deem Certain Township Plans RESOLUTIONS Moved by W. Casier Seconded by J. Volkaert That the building permits for the month of June, 1992 be approved in the amount of $644,400 .00 . Carried. . . . . . . . . . Minutes of Council Meeting held July 16, 1992 continued Moved by J. Volkaert Seconded by W. Casier That the Township Fire Chief be authorized to purchase twenty-four (24) Bunker Suits at a price of $615 .00 each plus applicable taxes. Carried. Moved by W. Casier Seconded by J . Hagell That a Trainer in the Bayham Township Fire Department receive $42 . 88 per meeting and call during the balance of 1992 . Carried Moved by W. Casier Seconded by J.Hagell That the office staff proceed with the proposed office renovations as soon as possible. Carried. . . . . . . . . . . . Moved by J. Volkaert seconded by W. Casier That the road accounts for the month of June 1992 as presented in the amount of $53,019. 80 be approved. Carried Moved by J. Hagell Seconded by W. Casier That the general accounts for the month of June, 1992 as presented in the amount of $524,023. 32 be approved. Carried Moved by J . Volkaert Seconded by W. Casier That this Council has no objection to a severance application No. E64/92, Csinos Farms Ltd. , Lot 17 Concession 1, Township of Bayham. A recreation dedication fee of $500 .00 be assessed as a condition of severance. Carried Minutes of Council Meeting held July 16, 1992 continued Moved by W. Casier Seconded by J. Hagell That this Council has no objection to a severance application No. E17/92 , Scott Gregson, Lot 8, Concession 5, Township of Bayham. A recreation dedication fee of $500 .00 be assessed as a condition of severance. Further, Council objects to this land severance application should the Land Division Committee not amend this application under the name of Scott Gregson. Carried Moved by W . Casier Seconded by 3. Hagell That the Council of the Township of Bayham support the Resolution of the Corporation of the Town of Capreol regarding the present Criminal Justice System in Canada. Carried . . . . , . . . . , BY—LAWS Moved by W. Casier Seconded by J . Volkaert And resolved that By-Law No. 2275/92 being a By-Law to amend By-Law No. 2387 (Re: Sjoerd Hoogsteen) Be now Read a First Time Carried Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. Z275/92 Be Now Read a Second Time Carried. . . . . . . . , Moved by J. Volkaert Seconded by J. Hagell And resolved that By-Law No. Z275/92 Be now Read a Third Time and finally passed Carried - - • Minutes of Council Meeting held July 16, 1992 Carried Moved by J . Volkaert Seconded by J. Hagell And resolved that By-Law No. 92-25 being a By-Law to adopt the assessment on which the taxes shall be levied for the year 1992; to levy the taxes for the year 1992 and to provide for the collection thereof . Be now Read a First Time Carried Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No. 92-25 Be Now Read a Second Time Carried. . . , Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-25 Be Now Read a Third Time and finally passed Carried Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No . 92-26 being a By-Law to establish a penalty charge for non-payment of current taxes and to provide for interest to be added to tax arrears . Be Now Read a First Time Carried. Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No . 92-26 Be Now Read a Second Time Carried. . . . . . Moved by J . Volkaert Seconded by J. Hagell And resolved that By-Law No. 92-26 Be Now Read a Third Time and finally passed Carried Minutes of Council Meeting held July 16, 1992 continued Moved by W. Casier Seconded by J. Volkaert And resolved that By-Law No. 92-27 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held July 16, 1992. Be Now Read a First Time Carried Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-27 Be Now Read a Second Time Carried Moved by J. Volkaert Seconded by J. Hagell And resolved that By-Law No. 92-27 Be Now Read a Third Time and finally passed Carried Moved by W. Casier Seconded by J. Volkaert That this Council do now adjourn to meet again August 6, 1992 at 7 : 30 P.M. ^ ! G .� ptndiY. REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES TWENTY—FIFTH MEETING AUGUST 6. 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor. Reeve Vane Chute is absent. Also present for all or part of the meeting are James Gibbons, Road Superintendent and Wm. Bogue, Clerk Treasurer, CALL TO ORDER In the absence of Reeve Chute, the meeting is called to order by the Clerk. Moved by W. Casier Seconded by J. Hagell That Deputy Reeve Joe Volkaert Sr. be appointed acting head of Council in the temporary absence of Reeve Chute. Carried CONFLICT OF INTEREST No Conflict of Interest Declared MINUTES Moved by W. Casier Seconded by D. Dennis That the minutes of the meeting held July 16, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried DELEGATIONS Mr. James Gibbons, Road Superintendent meets with Council to review road matters . As authorized on July 2nd, 1992 , the garage roof has been repaired by Peter Hartmann and the rusted areas prime coated. Minutes of Council Meeting held August 6, 1992 continued The Chalk Drain at Concession 2 has not yet been repaired by Natural Resource Gas Limited and Mr. Gibbons will contact Van Gorp Drainage to execute the necessary repairs. A washout in the Townline Road at Lot 22, Concession 10 is reported and to be fixed in the near future. Roadside mowing is progressing slowly because of unfavourable weather conditions . Spriet Engineering has submitted plans for the Townline and Robertson Bridges to the MTO Plans Office for approval . Truck #5 is in need of a new clutch. A meeting was held in Ridgetown on August 5th regarding the Provincial Government role in roads and other ministries which Mr. Gibbons attended. Gravelling is completed on Ridge Road and brine will be applied shortly. Jack Graves and Zana Ronson representing Jack Graves Real Estate Ltd. meets with Council to request the municipality issue a quit claim deed for approximately 17 feet of the road allowance at the corner of Fifth Street and Plank Road in Straffordville. The existing residence encroaches on the Fifth Street allowance and is subject to an encroachment agreement . The property now being in an estate, ownership of the encroached portion is required for mortgage purposes. A response in writing is requested. Reeve Chute arrives at 8:28 p.m. and assumes the gavel . Messrs. Cord Armstrong and Frank Ware representing Great Lakes Triple R present a portfolio of their activities in Port Burwell . Their object is to encourage recycling with a possible Provincial subsidy of 50%. Residents should be educated to recycle with the municipalities of Bayham, Port Burwell and Vienna working together to achieve maximum cost effectiveness . James Timlin, Clerk of the Village of Port Burwell , is in attendance with Messrs . Armstrong and Ware and informs Council that the Ministry of the Environment has requested a meeting among the municipalities of Port Burwell , Bayham and Vienna. A possible date for the meeting is August 19th. Messrs . Armstrong and Ware will prepare a proposal for a recycling program and will meet with Council on August 27th. Mr. Ken Laemers, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief meet with Council to review fire matters . A radio presently in the vehicle of the former fire chief should be transferred to Mr. Laemer's vehicle. Harold Dennis has two telephones, however, these will be left as for the time being. Mr . Laemers being new to his position is unsure as to who have telephones and pagers. Signs designating fire numbers are to be placed on rural properties and as the firemen will be doing this work, the method of payment is discussed. The Ministry of Transportation and the County of Elgin are to be contacted for permission to place these signs along their road allowances . Minutes of Council Meeting held August 6, 1992 continued A fire school will be held in Tillsonburg. Those attending will be paid $100 .00 per day plus mileage. Councillor James Hagell , reports that complaints have been received regarding weeds on the property at Lot 15, Concession 4 at the intersection of County Road 45 and Highway 19 and along the C. P. Railway right of way in Eden. The County weed inspector is to be advised. PUBLIC MEETING A public meeting of the Committee of Adjustment is held on the application of David and Joan Nurse being application A2/92 . CORRESPONDENCE a) Proctor Redfern Ltd. - Re Vienna Water Supply Line b) Gerald Taylor Ins . - Re Alarm System Ins. Discount c) Gibson Linton Toth & Campbell - Re By-Law Under Planning Act d) Ontario Municipal Board - Advising of Hearing to be held October 21, 1992 e) Township of Tiny - Requesting support re County of Simcoe Restructuring f) Min. of Municipal Aft . - Re Official Plan Amendment to deal with inquiry as to proper Zoning at Lot 1, Con 2 (Plan 17) g) Ontario Hydro Re status of abandoned Canadian Pacific Railway Right of Way lands RESOLUTIONS Moved by J . Volkaert Seconded by W. Casier That Council authorize payment of Invoice No. 95780 from Passmore Electric for lighting improvements carried out at the Bayham Community Park and Community Centre in Straffordville. Carried Moved by W. Casier Seconded by J. Hagell That Council authorize the payment of Invoice No. 5328 from Wells Contracting Co. in the amount of $1371 . 92 which represents the cost of materials used for replacement of bleachers located in the Community Park in Straffordville Carried Minutes of Council Meeting held August 6, 1992 continued Moved by W. Casier Seconded by D. Dennis That Council agrees to reimburse firefighters by means of extra fire calls to erect new property identification signs . Carried. . Moved by J . Volkaert Seconded by W. Casier WHEREAS The Township of Tiny in the County of Simcoe has met with the Minister of Municipal Affairs to express their concerns with the restructuring of the Township's boundaries which will result in large assessment loss; AND WHEREAS the Minister of Municipal Affairs has not responded to the concerns expressed by the Township of Tiny's Council and ratepayers; AND WHEREAS County Restructuring is being undertaken in a number of areas throughout the Province of Ontario and all Municipal Councils have an interest in ensuring that the process is carried out fairly and with proper consideration given to local concerns; NOW THEREFORE Council for the Corporation of the Township of Bayham hereby petitions the Minister to address the concerns of the Township of Tiny, and to ensure that restructuring in the Province of Ontario creates stronger, more viable municipal units and does not simply encourage assessment grabs by urban municipalities. And further, that a copy of this resolution be sent to the Township of Tiny, the Minister of Municipal Affairs, the Premier of Ontario & Local MPP. Carried Moved by W. Casier Seconded by J . Hagell That Bayham Township proceed to offer Canadian Pacific Railway a sum of $50 ,000 .00 to purchase approximately 106 acres of abandoned railway lands. Carried. . . . . . . . . , Moved by J . Hagell Seconded by D. Dennis That Council request Spriet Associates to review the property of Peter Laemers with Council . Carried Minutes of Council Meeting held August 6, 1992 continued. . . . . BY—LAW S Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-28 being a By-Law to authorize the Reeve and Clerk to execute an agreement with Mathew Adam Schafer to execute an option to purchase certain lands at Lot 126, Concession 7 for industrial purposes . Be now Read a First Time Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-28 Se Now Read a Second Time Carried Moved by J. Volkaert Seconded by D. Dennis And resolved that By-Law No. 92-28 Be now Read a Third Time and finally passed Carried .. . . .. . . . ♦.. . . . . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-29 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held August 6, 1992 . Be Now Read a First Time Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No . 92-29 Be Now Read a Second Time Carried Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-29 Be Now Read a Third Time and finally passed. Carried. . Minutes of Council Meeting held August 6, 1992 continued. . . . . Moved by W. Casier Seconded by 3. Hagell That this Council do now adjourn to meet again August 20, 1992 at 7 : 30 P.M. Carried (L-* RE CLERK THE CORPORATION OF THS TOWNSHIP OF BAYIIAM COUNCIL MINUTES TWENTY--SI STH MEETING August 11, 1992 A special meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. for the purpose of reviewing uncompleted matters from the regular meeting held August 6, 1992 . PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor; and Councillor Doug Dennis CALL TO ORDER Reeve Vane Chute declares the meeting to order. DELEGATIONS CORRESPONDENCE 1) Ministry of the Attorney General - information on increase of jurisdiction of Small Claims Court 2) Ministry of Agriculture & Food - Information on use of ungraded lumber for farm building const . RESOLUTIONS Moved by D. Dennis Seconded by J. Hagell That grants be made to the following organizations for 1992 : Straffordville Minor Ball - $250.00 Richmond Minor Ball - $250 .00 Tillsonburg Multi Service - $250 .00 Tillsonburg Tri County Agric $100 .00 Aylmer Parks & Recreation - $250 .00 Aylmer & East Elgin Agr. Society - $100 .00 Carried Moved by W. Casier Seconded by J. Volkaert That the Township of Bayham purchase land from Michael Reiser for road widening purposes. The width of this land to be sufficient in size to extend the road allowance as purchased from the Soper Estate as per RP 11R4790 Part 8 (approximately 13 feet) . Carried Minutes of Special Council Meeting held August 11, 1992 continued Moved by W. Casier Seconded by J. Hagell That the following Council members attend a Budgeting Course sponsored by A. M. 0. on October 2 , 1992 . Vane Chute Joe Volkaert Wayne Casier Jim Hagell Doug Dennis Carried Moved by W. Casier Seconded by J. Volkaert That a street light pole improperly located on West Street, South southerly from Talbot Road East be moved to the southerly property line on West Street South. Carried BY—LAWS Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-30 being a By-Law to provide for a drainage works in the Township of Bayham in the County of Elgin (Horvath-Blondeel and Mitts Drain) . Be Now Read a First Time Carried Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-30 Be Now Read a Second Time Carried. . . . . , . . . Moved by J. Volkaert Seconded by W. Casier That this Council go into a Committee of Whole. Carried The Committee rises without a report . ADJOQRI( MENT Moved by W. Casier Seconded by J. Volkaert That this Special Meeting of Council do now adjourn. Carried . , . t714,v7 C47 REEVE CLERK THE CORPORATION OF THS TOWNSHIP OF BAYHAM COUNCIL MINUTES TWENTY—SEVENTH MEETING August 17 , 1992 A special meeting of the Council of the Township of Bayham is held this morning in the Council Chambers for the purpose of reviewing certain personnel matters . PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; and Jim Hagell , Councillor; and Councillor Doug Dennis CALL TO ORDER Reeve Vane Chute calls the meeting to order. DELEGATIONS CORRESPONDENCE RESOLUTIONS Moved by J . Volkaert Seconded by W. Casier That the clerk and treasurer of the municipality be and is hereby relieved of all duties pertaining to the aforesaid offices until August 21, 1992 . Carried. . . . . . Moved by D. Dennis Seconded by J. Hagell That the Reeve and temporary treasurer be authorized to sign cheques , promissory notes and all financial documents for the municipality; provided however that the temporary acting treasurer be authorized to receive cancelled vouchers from our bank. Carried. . BY—LAWS Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-31 being a By-Law to appoint a temporary acting clerk and a temporary treasurer for the municipality. Be Now Read a First Time Carried Minutes of Special Council Meeting held August 17, 1992 can't. . . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-31 Be Now Read a Second Time Carried Moved by J. Hagell Seconded by D. Dennis And resolved that By-Law No. 92-31 Be Now Read a Third Time and finally passed. Carried ADJOURNMENT Moved by W. Casier Seconded by J. Hagell That this special meeting of Council do now adjourn. Carried. . . . . . . . . . . . . . . . , , "170-z4atz. .-J22,97-L4- REEVE ACTING CLERK THE CORPORATION OF THE TOWNSHIP OF SAYHAM COUNCIL MINUTES TWENTY—EIGHTH MEETING AUGUST 20 . 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis , Councillor . Also present for all or part of the meeting are James Gibbons, Road Superintendent and Dwayne Daniel , Chief Building Official CALL TO ORDER Meeting called to order by Reeve Chute at 7 : 30 P .M. CONFLICT OF INTEREST No Conflict of Interest Declared MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the meeting held August 6, 1992 and special meetings held August 11th and 17th, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same . Carried DELEGATIONS Mr. James Gibbons, Road Superintendent meets with Council to review road matters . He has received an inquiry as to placing "children playing" signs in rural areas. Council advises against placing signs at this time. Mr. Gibbons reports repairs to the Chalk Drain have been completed. The works department is now gravelling various roads . Mike McQuiggan has a brush cutting machine which can be rented at $50 .00 per hour. Tar and chipping is completed on the various roads . Mr . Gibbons suggests consideration be given to entrance permits prior to new construction in the rural areas . Minutes of Council Meeting held August 20, 1992 continued Mr. Dwayne Daniel , Chief Building Official , meets with Council to present his building report . He reports on completion of repairs to the Chalk Drain and that some land levelling is required and compensation is to be paid for crop damages. Mr. Daniel is to follow up progress on the plaque being made to be placed at the Richmond Cemetery noting the donation of property by the Stanat family. He reports on restoration work progress at the Ridge Road Cemetery. A complaint has been received about the operation of a corn dryer at the Fred Hermann property at Lot 129, Concession 6 . Harold Dennis, representing the Straffordville Cemetery Board, meets with Council to discuss cemetery matters. He requests assistance from the roads department in upgrading the road base in the westerly driveway and a light coat of gravel over other driveways . Council is agreeable to this work. Messrs. Mike McQuiggan and Scott Gregson meet with Council to request consideration of amending their application to the Elgin Land Division Committee being No. E 17/92 as on completion of the property survey it became necessary to change the configuration of the created lot to accommodate existing buildings. There is no change in the lot area, however, the lot measurements do not conform to the consent as granted. Mr. Ken Laemers, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief meet with Council to review fire matters . House numbering signs have been received and are ready for installation. The new numbering system is based on location by longitude and latitude . Mr. Laemers is to get quotations for a new radio for his truck. PUBLIC MEETING The public meeting as advertised to receive comments on the application of M.A. and J. A. Hughes is called by Reeve Chute. Mrs. Hughes is in attendance to speak in favour of the application. No one appears in opposition. Correspondence from the Long Point Region Conservation Authority indicates no comment . Our planning consultants indicate that in their opinion no official plan amendment is required. The public meeting is declared closed by Reeve Chute. OFFICIAL PLAN & ZONING BY-LAW APPLICATION An application for an official plan and zoning amendment has been received from Mrs . Anna Szuba at Lot 25, Concession 9. Correspondence from our planning consultants indicates that this application should not be accepted. CORRESPONDENCE 1) Ministry of Attorney Gen. - Increase in Jurisdiction of Small Claims Court 2) Ministry of Agr. & Food - Use of ungraded lumber in farm bldg. construction 3) Village of Rodney - Request to support resolution in requesting Province to enact two tier property taxation system Minutes of Council Meeting held August 20 , 1992 continued Correspondence continued. . . 4) Beccarea,Camman & Steele - Solicitors for Natural Resource Gas Ltd. responding to claim for repairs to Chalk Municipal Drain 5) Town of Kincardine - Request to support resolution opposing use of Public Sector Pension Funds by Province 6) Ministry of Industry, Trade and Technology Suggestion on formation of economic development committee RESOLUTIONS Moved by D. Dennis Seconded by J . Hagell That the road department be authorized to assist in repairs to the roadways in the Straffordville Cemetery . Carried Moved by J. Volkaert Seconded by W. Casier That this Council has no objections to amending the decision of the Elgin County Land Division Committee in application E17/92 being a change in the configuration of the severed lands . Carried Moved by J. Volkaert Seconded by W. Casier That an official plan amendment is not required with the application for Rural Residential Rezoning by M.A. and J .A. Hughes at Part Lot 5, in Concession 10; and further, that additional public meetings will not be required to consider this application. Carried Moved by J. Volkaert Seconded by J . Hagell That whereas in the application of M.A. and J .A. Hughes , it has been determined that an official plan amendment is not required to complete the application to rezone at Lot 5 in Concession 10 . Therefore be it resolved that the application fee in the amount of $500 .00 be returned to the said applicants . Carried Moved by J . Volkaert Seconded by W. Casier That upon the recommendation of our planning consultants , the application of Anna Szuba at Lot 25, Concession 9, for rezoning to a residential retirement lot be refused and the application fee be returned. Carried. . , . . . . . . . Minutes of Council Meeting held August 20. 1992 continued Moved by W. Casier Seconded by D. Dennis That this council supports the resolution of the council of the Town of Kincardine in objecting to the proposal of the Provincial Government to use public sector pension funds for an investment pool to provide loans to prospective businesses. Carried. . . . . . . . . Moved by W. Casier Seconded by D. Dennis That general accounts for the month of July, 1992, in total of $96, 597 . 55 and road accounts in total of $47 , 621 .88 be approved. Carried Moved by W. Casier Seconded by D. Dennis That this council supports the position of the council of the Village of Port Burwell in their attempt to obtain a licenced casino in conjunction with the harbour development proposal in that municipality. Further, that a copy of this resolution be forwarded to the council of the Village of Port Burwell and the Honourable Peter North, M.P.P, Carried . . . Moved by W. Casier Seconded by J . Hagell That Dwayne Daniel be appointed to represent the Township of Bayham at the Court of Revision to hear appeals on the County Road No. 43 Drain at the Township of Malahide Office on September 3, 1992 . Carried. Moved by J . Volkaert Seconded by W. Casier That this council now adjourn to sit as committee of the whole. Carried. . . . . , - . . , Moved by W. Casier Seconded by J . Hagell That this Committee of the whole now rise without report and resume regular council . Carried Moved by J. Volkaert Seconded by W. Casier That pursuant to the resolution of council of August 17 , 1992, the clerk and treasurer of the Municipality be further relieved of all duties pertaining to his offices . Carried Minutes of Council Meeting held August 20, 1992 continued BY—LAWS Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. Z276-92 being a By-Law to amend By-Law No. 2387 (re Hughes) Be now Read a First Time Carried. Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No. Z276-92 Be Now Read a Second Time Carried. . . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No . Z276-92 Be now Read a Third Time and finally passed Carried Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 92-32 being a By-Law to provide for a drainage works in the Township of Bayham in the County of Elgin (County Road No. 43 Drain) . Be Now Read a First Time Carried . . . Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-32 Be Now Read a Second Time and provisionally passed Carried. . Moved by W . Casier Seconded by J. Hagell And resolved that By-Law No. 92-33 being a By-Law to confirm all actions of the Council of The Township of Bayham at the regular meeting held August 20 , 1992 and special meetings held August 11th and 17th, 1992 Be Now Read a First Time Carried Minutes of Council Meeting held August 20 , 1992 continued Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 92-33 Be now Read a Second Time Carried. . Moved by J . Hagell Seconded by D. Dennis And resolved that By-Law No. 92-33 Be Now Read a Third Time and finally passed Carried. . . Moved by D. Dennis Seconded by J . Hagell That this Council now adjourn to meet again on September 3, 1992 at 7 : 30 P.M. Carried 0-4412 , REEVE CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES TiiiENTY—NINTH MEETING SEPTEMBER 3 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve, (arrives 8:50 after attending a drainage Court of Revision at Malahide Township) Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor (arriving at 8: 25 P.M. ) . Also present for all or part of the meeting are James Gibbons, Road Superintendent and Dwayne Daniel , Chief Building Official CALL TO ORDER Meeting called to order by Reeve Chute at 7 : 30 P.M. CONFLICT OF INTEREST Reeve Vane Chute declares a conflict of interest in a request being made by Mr. George Lysy. MINUTES Moved by W. Casier Seconded by J . Hagell That the minutes of the meeting held August 20, 1992 having been reviewed by the members are hereby approved and the Reeve's signature authorized on same. Carried DEL EGAT I ON S Mr. James Gibbons, Road Superintendent meets with Council to review road matters . He reports on meeting with Township Solicitor, I .R. Linton, regarding damage to the Chalk Drain during line installation work by Natural Resource Gas Limited. Reconstruction work is continuing on the road between Lots 133 and 134 NTR (Woods) into North Gore and Concession 7 . Safety checks on the road trucks has been completed. Roadside mowing is half completed and being delayed by wet weather. Mr. Gibbons informs council of a brush problem beginning in some ditches . He also reports an additional acre of topsoil being stripped at the Chrastina gravel pit . Minutes of Council Meeting held September 3, 1992 continued Messrs. Gerry Nelles and Jason Youcke, meet with Council to discuss a noise pollution problem caused by a grain drying operation at Lot 129 S.T.R. operated by Mr. Fred Hermann. Council is aware of the problem and has met with James Robbins, a Ministry of Environment representative. It has been determined that construction does not conform with the plans submitted and Ministry of Environment will co-operate with Council in getting the situation rectified. Mr. Robbins will contact Mr. James Miller at Agriculture and Food for input from that Ministry. Mr. Youcke notes that the problem has been ongoing since July 19th and is expected to continue for some time. Council assures Messrs . Nelles and Youcke that they will work with the various Provincial Ministries to attempt resolution of this problem. Mr. Dwayne Daniel , Chief Building Official meets with Council to review building matters . Two applications for tile drainage loans are presented. Mr. Daniel also reviews highlights of proposed housing legislation. Mr. George LYsy meets with Council to request permission to retain a pack barn at Lot 123 for storage of machinery until a sale can be held. It is a condition of severance that all agricultural buildings be removed prior to deed stamping. Council agrees to allow the barn to remain if a letter of credit is lodged with the municipality to guarantee removal within one year. Mr. Pete Lamers meets with Council to inquire as to when a roadway he has constructed in Richmond as access to several lots might be assumed by the Township . Council has requested Mr. John Spriet of Spriet Associates for a report on the suitability of the roadway. When proper approvals are received, the roadway will be assumed. Mr. Ken Laemers, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief meet with Council to report on fire matters. He has determined that fourteen (14) firemen are on the telephone system and twenty- one (21) have pagers . They report on a meeting they have attended in St . Thomas at which they were informed that when acting as a paid fire department in Vienna, they would not be eligible for mutual aid. Council advised that they carry out duties as usual in Vienna. Messrs. Gord Armstrong and Franklin Ware representing Great Lakes Triple "R" meet with Council to present a proposal , budget and a contract for waste disposal and recycling. Also in attendance representing the Village of Vienna are K. Emerson, Reeve; R. Marlatt , Councillor and Linda Millard, Clerk. The proposal shows a net return of $45, 915 .00 in the first year and $100,000 .00 annually thereafter. PUBLIC MEETING No Public Meeting OFFICIAL PLAN & BONING BY—LAM APPLICATION John Froggett - Lot 15, Con 4 John Wiggers - Lots 14,15, Con 3 CORRESPONDENCE 1) County of Elgin - Listing of various council meetings across county 2) Aylmer Fire Department - Recommendations for fire extinguishers in municipal office 3) Long Point Cons . Auth. - Minutes of Aug. 5/92 meeting Minutes of Council Meeting held September 3, 1992 continued. . . . Correspondence continued. . . 4) Village of Port Burwell Copy of letter to Industry, Trade & Technology re Port Burwell Harbour Development 5) Ministry of Mun. Affairs - Notice of annual regional conference with agenda 6) Knowlton Realty - Copy of letter to Port Burwell re possible listing of Dofasco lands RESOLUTIONS Moved by D. Dennis Seconded by J. Hagell That applications for tile drainage loans be approved as follows : Simonne Y, Sioen at Lot 22 , Conc 2 $17 ,300 .00 Verschueren Farms Ltd. at Lots 7 & 8, Con 10, $18,750 .00 Carried. . . . Moved by J. Volkaert Seconded by D. Dennis That whereas certain conditions were imposed for the granting of a severance at Lot 123, NTR, being the lands of George Lysy and Steve Sas . And whereas it is now requested that the conditions be amended to allow a barn being 90 ' x 42 ' to remain for a period of not more than one year. Therefore be it resolved that upon the placing of a letter of credit in the amount of $2500 .00 with the municipality to secure the removal of the aforesaid barn, the Elgin Land Division Committee be advised that the conditions of the Township have been met . Carried. . . _ Moved by J. Volkaert Seconded by W. Casier That the proposal as submitted by Great Lakes Triple "R" consulting inclusive of a proposed budget, contract and contract of confidentiality with respect to disclosures be approved by the Council ; provided however that the contract be ratified by By-Law of the municipality. Carried Moved by J. Hagell Seconded by W. Casier That the application of John Wiggers on behalf of Michael and Theresa Reiser for an Official Plan and Zoning Amendment at Lots 14 and 15, Conc. 3 be accepted and referred to our planning consultants for by-law preparation; provided however that an existing agricultural barn be removed prior to final passing of by-law. Carried Minutes of Council Meeting held September 3, 1992 continued Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-34 Be Now Read a Third Time and finally passed Carried Moved by W. Casier Seconded by D. Dennis That this Council now adjourn to meet again on September 17 , 1992 at 7 : 30 P.M. Carried R EVE' ACTING CLERK THE CORPORATION OF THE TOWNSHIP OF BAnM COUNCIL MINUTES THIRTIETH MEETING SEPTEMBER 17 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 : 30 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr . , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis , Councillor Also present for all or part of the meeting are James Gibbons, Road Superintendent and Dwayne Daniel , Chief Building Official CALL TO ORDER Meeting called to order by Reeve Chute at 7 : 30 P.M. CONFLICT OF INTEREST No Conflict of Interest MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the regular meeting of Council held September 3, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried. . . . . . . . . . DELEGATIONS Mr. James Gibbons, Road Superintendent meets with Council to review road matters . He has engaged Mr. Mike McQuiggan to demonstrate his road brusher on the road between Lots 128-129, S.T.R. (Underhill ) . Approximately 3/4 miles has been done (both sides) taking 8 hours . Mr. Gibbons is satisfied with the operation and Council instructs further roads be brushed to a limit of $2 ,000 .00 . Mr. Gibbons further suggests a spraying program be considered in future years . The work crews are presently carrying out ditch cleaning on various roads. Work for this year is completed on the road between Lot 128/129 N.T.R. (Wood) . Roadside mowing is to be done near the Moore Bridge. Mr. Gibbons further reports a drainage problem has been corrected with the installation of 300 feet of 12 inch tile at the hill approaching our Carson Bridge. Minutes of Council Meeting held September 17, 1992 continued Dwayne Daniel , Chief Building Official , meets with Council to present his August building report . Messrs. Jim Robbins , Ministry of the Environment, and John Johnson, Ministry of Agriculture & Food, have monitored the noise level on the Hermann farm at Lot 129 S.T.R. and found it above acceptable levels . Mr. Hermann has been instructed to reduce the noise pollution from his grain dryers . Mr. Daniel also explains the necessity for a minor variance at Lot 136 N.T.R. as being submitted by Mr. Emery Silverthorne. Lee and Audrey Ball meet with Council to request information on erecting a house for their son at Lot 126, S.T.R. The lot is on a parcel separated by a proposed road allowance owned by the municipality. Mr. & Mrs . Ball are informed that a residence can be erected, however, a severance would not be considered until such time as certain work was completed on the proposed road and it is accepted by Council . Mr. Jake Zacharias meets with Council to review his proposal for an Official Plan and Zoning Amendment at Lot 6, Conc. 8 to create three lots . His proposal is acceptable by Council , however, support would not be given in case of objections to the By-Law. Mr. Jack Barclay meets with Council to inquire about the possibility of creating a second residential unit in place of his existing flower shop at 7 Plank Road North. He wishes to retain his flower operation in his existing greenhouses and barn. Mr. Max Stewart representing the Elgin County Land Division Committee, meets with Council to review land division matters. In particular, the applications of Marcel and Helen Houillier at Lots 5, 6, 7 & 8 in Conc. 3 & 4 which are of concern to Council . PUBLIC MEETING No Public Meeting OFFICIAL PLAN & ZONING BY-LAST APPLICATION Jake Zacharias - Lot 6, Conc. 8 CORRESPONDENCE 1) Spriet Associates - Recommendations for work prior to acceptance of roadway from Pete Lamers (Richmond) 2) Land Division Comm. - Severance Application for Marcel & Helen LeHouillier (E84/92) Lot 7 & 8, Con 3 & 4 3) Land Division Comm. - Severance Application for Marcel & Helen LeHouillier (E92/92) Lot 5 & 6, Con 3 & 4 Minutes of Council Meeting held September 17 , 1992 continued RESOLUTIONS Moved by J. Volkaert Seconded by W . Casier That this Council be constituted as a Drainage Court of Revision under the Drainage Act; and that Vane Chute be appointed chairperson of the said court . Carried. . . . . .. . . . Moved by D. Dennis Seconded by W. Casier That this Council now adjourn to sit as Court of Revision to hear appeals against the assessments as imposed on the Horvath-Blondeel and Mitts Drain. Carried. Moved by J . Volkaert Seconded by J. Hagell That there being no appeals received against assessments imposed on the Horvath-Blondeel and Mitts Drain, this Court of Revision now adjourn. Carried Regular Council is resumed. Moved by J. Volkaert Seconded by W. Casier That the application of Jake Zacharias for an Official Plan and Zone change from Al to Estate Residential Special at Lot 6, Con. 8 be accepted and referred to our Planning Consultants for By-Law preparation; provided however, the said By-Law will preclude the keeping of animals as provided in Sec. 8 .11 . Carried. . . , . Moved by J. Volkaert Seconded by W. Casier That the application for minor variance as submitted by Emery Silverthorne at Lot 136, Concession 7 be accepted anqreferred to Committee of Adjustment for consideration. Carried. . . . . . . . Minutes of Council Meeting held September 17, 1992 continued Moved by J . Volkaert Seconded by D. Dennis That the account of Passmore Electric for repairs at the Bayham Community Centre in the amount of $971 . 19 be approved . Carried Moved by W. Casier Seconded by J. Hagell That this Council recommend that the Elgin Land Division Committee refuse the applications of Marcel and Helen LeHouillier at Lots 5 , 6,7 and 8 in Concessions 3 and 4 being applications E84/92 and E92/92 Carried. - . . . . . . . . - . Moved by W. Casier Seconded by D. Dennis That in accordance with the Employment Standards Act R. S .O. 1990 , Sec. 57 (1) (c) , Wm. Bogue be noticed that his employment as Clerk. Treasurer and Tax Collector for this municipality will terminate on October 15, 1992 . Carried. . . . Moved by W. Casier Seconded by Joe Volkaert That the application of John Froggett for Official Plan and Zone Amendment at Lot 15, Concession 4 be accepted and referred to our Planning Consultants for By-Law preparation . Carried . ,. . BY—LAWS Moved by J. Volkaert Seconded by W. Casier And resolved that By-Law No . 92-35 being a By-Law to provide for the maintenance of the Adler, Benner, Carnes , Coomber "A" , Coomber "E", Coomber "F", Crossett , Eden, Garnham, Gradish, Green, Kapin, Mueller, Mitts, Nevill , No. 1 , Schonberger "B", Smith, C.E. Smith and Wallace Municipal Drains and to raise the sum of $6348 . 94 to pay therefor Be Now Read a First Time. Carried . . . . . . . . . . Minutes of Council Meeting held September 17 , 1992 continued Moved by W. Casier Seconded by Jim Hagell And resolved that By-Law No. 92-35 Be Now Read a Second Time. Carried. . Moved by J . Hagell Seconded by J. Volkaert And resolved that By-Law No . 92-35 Be Now Read a Third Time and Finally passed. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No . 92-36 being a By-Law to repeal By-Law No. 2449 adopting Amendment No. 31 to the Official Plan (re Vanderispaillie) . Be Now Read a First Time. Carried. . . . , . . , , . , . . . . . . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 92-36 Be Now Read a Second Time. Carried Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-36 Be Now Read a Third Time and Finally passed. Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No . 92-37 being a By-Law to repeal By-Law No. 2452 adopting Amendment No. 35 to the Official Plan (re Fisher) Be Now Read a First Time. Carried. _ . . Minutes of Council Meeting held September 17, 1992 continued. . . . . . Moved by W . Casier Seconded by J . Hagell And resolved that By-Law No. 92-37 Be Now Read a Second Time. Carried. , . - . Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-37 Be Now Read a Second Time. Carried Moved by D. Dennis Seconded by J . Hagell And resolved that By-Law No. 92-37 Be Now Read a Third Time and Finally Passed. Carried Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No . 92-38 being a By-Law to authorize the Reeve and Acting Clerk to execute a Contract with Great Lakes Triple "R" Consulting in conjunction with the Village of Vienna for a Waste Diversion Plan Be Now Read a First Time. Carried. . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-38 Be Now Read a Second Time. Carried. Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-38 Be Now Read a Third Time and Finally Passed. Carried Minutes of Council Meeting held September 17, 1992 continued Moved by W . Casier Seconded by J . Hagell And resolved that By-Law No. 92-39 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held September 17 , 1992 . Be Now Read a First Time Carried. . . . . . . . . . . . . . . . . Moved by D . Dennis Seconded by W. Casier And resolved that By-Law No. 92-39 Be Now Read a Second Time Carried. Moved by W. Casier Seconded by 3. Hagell And resolved that By-Law No. 92-39 Be Now Read a Third Time and finally passed Carried . . . . . , Moved by W. Casier Seconded by D. Dennis That this Council now adjourn to meet again on October 1,1992 at 7 : 00 P.M. Carried 6217-)".4°V REEVE tt�+ ACTING CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES THIRTY—FIRST MEETING OCTOBER 1 ,, 1992 The regular meeting of the Council of the Township of Bayham is held this date in the Council Chambers in Straffordville at 7 :00 P.M. PRESENT D. Vane Chute, Reeve; Joe Volkaert Sr. , Deputy Reeve; Wayne Casier, Councillor; Jim Hagell , Councillor; and Doug Dennis, Councillor Also present for all or part of the meeting are James Gibbons, Road Superintendent and Dwayne Daniel , Chief Building Official CALL TO ORDER Meeting called to order by Reeve Chute at 7 : 00 P.M. CONFLICT OF INTEREST No Conflict of Interest MINUTES Moved by W. Casier Seconded by J. Hagell That the minutes of the regular meeting of Council held September 17 , 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried DELEGATIONS Messrs. Stu Stephens and Robert Winter of the Regional Assessment Office meet with Council to review the results of a county wide reassessment to market value 1988. If accepted at County Council level , the new assessments will be in place for 1993 taxation. The City of St . Thomas is joined with the County for education rates . It is noted that legislation provides for a phase in period where the adjusted impact exceeds 10%. A delegation from the Village of Port Stanley informs Council that the Village is not supporting the reassessment . John Spriet, P. Eng. , meets with Council to pres `nt estimates for repairs to the Townline, Robertson and Roger Bridges in the amounts of $82 , 400 . , $89, 900 . and $16, 500 . resp ctively. He has inquired of the Ministry of Transportation and : is of the opinion that supplementary allocations approved for the Robertson Bridge can be transferred to the Rogers Bridge at Council 's request . Minutes of Council Meeting held October 1, 1992 continued. Mr. James Gibbons, Road Superintendent meets with Council to report on road matters . He is of the opinion that repairs as required at the Townline and Rogers Bridges can be completed by the road department in 1992 . He has installed about 685 feet of tile at the 2nd Concession Road, Lots 9 & 10, and this is improving the drainage at that area. The Howey road reconstruction is almost completed and gravel is being applied on this and other roads . Mr. Lloyd Cowan meets with Council to request information on a further zone amendment at Lot 21 & 22 , Conc. 8 to define an area being used as a pet cemetery. The permitted uses on this property are now forestry and pet cemetery. Mr. Cowan is requesting this amendment to assure that the present cemetery area remains a legal use in future. Dwayne Daniel , Chief Building Official , meets with Council to report on building projects and present his permit report for the month of September . He will be attending the Ontario Building Officials Association Conference from October 5th through 9th. He reports a complaint from Mr. Jason Youcke that Mr. Fred Hermann has placed an outhouse at his rear yard limit . Mr. Daniel is meeting with Health Unit representatives on October 2nd to attempt to resolve this matter. Councillor James Hagell requests Mr . Daniel investigate several unused automobiles which have been parked and/or abandoned on the road allowance on Duke Street across from the United Church in Straffordville. Messrs Ken Laemers, Fire Chief and Merlin Norris, Deputy Fire Chief, meet with Council to report on fire matters . The placing of signs with the new numbering system is continuing. Some signs will have to be moved as they are too close to utility poles . Also, it is a problem finding people at home to explain the use of the numbers . Permission is granted for the purchase of a safety first aid kit at approximately $425 .00 and for members of the department to update their C. P.R. courses . Mr. John Wiggers meets with Council to provide further information on his request for Official Plan and Zone change in the area of Plan 17 , Lot 15, Con. 3 . No resolution is attained concerning the removal of a barn on the property, therefore, the requested plan change applications remain in abeyance PUBLIC MEETING No Public Meeting OFFICIAL PLAN & ZONING BY—LAW APPLICATION Anna Szuba - Lot 24 & 25, Con 9 & 10 (Retirement Lot) CORRESPONDENCE 1) Gibson Linton Toth & Campbell - Copy of correspondence to Beccarea Camman & Steele re N.R.G. Limited damage to Chalk Drain 2) Jo-Anne Csinos - On behalf of Port Burwell Group Committee request for rebate on paper collections Minutes of Council Meeting held October 1, 1992 continued. RESOLQ'T I ONS Moved by J. Volkaert Seconded by W. Casier That this Council support the reassessment of properties in this municipality in con unction with the County of Elgin reassessment program. Carried Moved by W . Casier Seconded by J . Volkaert That the building permits for the month of September in the amount of $450 ,100 .00 be approved. Carried Moved by J . Volkaert Seconded by W. Casier That the Ministry of Transportation be requested to transfer the amount of $16,500 . in supplementary allocation funds from the Robertson Bridge to the Rogers Bridge. Carried. Moved by W. Casier Seconded by J . Hagell That the application of Mrs. Anna Szuba for a zone amendment to Rural Residential at Lot 24, 25, Con. 9 to provide for a retirement lot be accepted and referred to our Planning consultants for By-Law preparation. Carried Moved by J . Volkaert Seconded by W . Casier That the Port Burwell Group Committee be paid a grant of $200 .00 to compensate for collection of paper and cans in the Township of Bayham Carried. . . . . . . . . . Moved by W. Casier Seconded by J . Hagell That the account of Wells Contracting Co. in the amount of $5 , 214. 71 for repairs at the Bayham Community Centre be approved. Carried Minutes of Council Meeting held October 1, 1992 continued BY—LAWS Moved by W. Casier Seconded by D. Dennis And resolved that By-Law No . 92-40 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held. October 1 , 1992 . Be Now Read a First Time Carried Moved by J . Hagell Seconded by W. Casier And resolved that By-Law No. 92-40 Be Now Read a Second Time Carried Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 92-40 Be Now Read a Third Time and finally passed Carried. Moved by W. Casier Seconded by J. Hagell That this Council now adjourn to meet again on October 15, 1992 at 7 : 30 P.M. Carried . . . . . . . . / ;). g:,` 014 :77 REEVE ACTING CLERK THE CORPORATION OF THE TOWNSHIP OF BAYHAM COMMITTEE OF ADJUSTMENT HEARING NO. THREE OCTOBER 15, 1992 A public meeting was held by the Committee of Adjustment for the Township of Bayham on Thursday, October 15, 1992 in the Council Chambers of the Township of Bayham, Straffordville, Ontario. PRESENT Vane Chute, Wayne Casier, Doug Dennis and Jim Hagell . Joe Volkaert was in attendance for part of the meeting. APPLICATION NO. A3/92 Emery Silverthorn Lot 136,. Concession 7 RESOLUTION Moved by D. Dennis Seconded by W. Casier That Vane Chute be appointed to act as Chairman of the Committee of Adjustment regarding the Emery Silverthorn request. Carried Dwayne Daniel , as Chief Building Official , explains the history of the application; and of his confusion regarding the property boundary when the proposed building had been started prior to a permit request . The building is approximately 30 feet by 30 feet to be used for storage of machinery. The building has been located about 30 inches from the boundary line in contravention of zoning side yard set backs. Edith Fama, owner of an adjacent residential property is opposed to the application as she feels the proposed storage shed will be detrimental to her residential use. The residence is in excess of 500 feet from the proposed shed and an agricultural field owned by Fred Hermann separates the properties . Mr. Silverthorn states the foundation and roof are completed with siding yet to be applied. Moved by D. Dennis Seconded by W. Casier That this Committee of Adjustment defer decision on the application of Emery Silverthorn and adjourn to meet again when all committee members are in attendance. Carried. . . . . . . . . . . . . Minutes of Committee of Adjustment held October 15, 1992 cont'd. . . Committee of Adjustment reconvenes at 10:30 P .M. The application discussed by full committee. Moved by W. Casier Seconded by J. Volkaert That the application for minor variance of Emery Silverthorn at Lot 135, Conc. 7 be refused Defeated Prior to vote, a recorded vote is requested. Moved by D. Dennis Seconded by 3. Hagell That the application of Emery Silverthorn for a minor variance at Lot 135 , Conc. 7 be granted Yea Nay Jim Hagell Joe Volkaert Doug Dennis Wayne Casier Vane Chute Carried The committee adjourns. MEMBERS IN AGREEMENT ., (,;g%<--. et,---1 -7: D. Vane Chute - Member & Acting Chairperson War Carr - Member deer Do Denni - - Member -0. 7 • / % " 4 im Hagel1/ - Member Joe Volkaert - Member Acting Secretary TSE CORPORATION OF THE TOWNSHIP OF B ATHAli COUNCIL MINUTES THIRTY--SECOND MEETING: OCTOBER 15, 1992 The regular meeting of the Council of the Township. of Bayham is held this date in the Council Chambers in Straffordville at 7 :30 F.M. . .PRESENT D. Vane Chute, Reeve; Wayne Caster,. Councillor;. Jim Hagell , Councillor; Doug .Dennis, Councillor; Joe .Volkaert Sr. , Deputy Reeve, arrives at 9:30 F.M. after attendance at a drainage Court of Revision at Township of Ma.lahide Also present for all or part of the meeting are James Gibbons, Road Superintendent and Dwayne Daniel , Chief Building Official CALL. TO ORDER Meeting called to order by Reeve Chute at. 7 :30 P.M. .CONFLICT OF 'INTEREST No Conflict of Interest MIIl1UTES Moved by. W. Casier Seconded by J. Hagell That the minutes of the regular. meeting of Council held October 1, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. Carried DELEGATIONS Mr. , James Gibbons, Road Superintendent meets with Council to review road matters. The.work crew .has been hauling gravel to the "Howey" Road, however, the Chrastina pit is now depleted until a new area is opened. Grader #7 is in need of .radiator repairs. Mr. Gibbons has had several inquires for disposal. of brush. Council instructs Mr. Gibbons to proceed with preliminary work to rehabilitate the Townline Bridge. Dwavne Daniel , .:Chief Building -.Official , meets with Council to report on building projects. It is determined that a mobile home situated at Lot 6, Conc. 3, is no longer considered a permitted use as the farmhouse has been removed. A letter is to be forwarded to Mr.. LeHouillier informing him of this . A request to place a mobile home at Lot 4, Conc. 3, for farm help has been made by Fredrich Penner. This is in accordance with Al Zoning. Mr. Daniel reports on the various classes attended at the recent Ontario Building Officials Conference. Minutes of Council Meeting held October 15, 1992 continued Mr. Fred Hermann inquires of any Township by-laws or regulations concerning pit privies. He has relocated oneon his property at Lot 129, S.T.R. and been informed by the .Health Unit that only self contained- units can be used. Mr. Hermann is informed that this is an environmental problem and that the Township does not regulate privies. Messrs Ken. Laemers. Fire Chief and Merlin Norris. Deputy Fire Chief., meet with Council to report on fire matters. Mr. Laemers has been requested by the county engineer to place his fire location signs off the road allowance at the fence limits. Otherwise, the sign placing is progressing smoothly. It is evident that additional signs will have to be purchased. Reeve .Chute stresses the importance of revisiting all sites and ascertaining that correct numbers are placed. Mr. Laemers is requested to write the county engineer to request permission to place some signs on the county road allowance where this is the most practical situation. The clerk is to inquire about the cost of additional firephones being hooked up and what might be the optimum number for our system. Mr. David Nurse meets with council regarding a complaint received about his storage of building materials on a neighbouring property. He has removed the materials and believes the matter resolved. Mrs. Vicky Wiggans as chairperson of the Straffordvi.11.e. Scouts Group Committee meets with council to inquire as to the status of the scouts paper drive when recycling bins have been located in the area. She requests permission to place a bin with the scout logo in the community park for paper collection. Council suggests that she contact .Qordon Armstrong of "Triple R" to inquire about opportunities of collecting recyclabl.es. PUBLIC MEETING No Public Meeting OFFICIAL PLAN St. ZONING Ely LAW APPLICATION CORRESPONDENCE 1) Land Division Committee - Severance application Neal Procunier, Lot 115, Conc. 7 2) Land Division Committee - Severance application John & Katherine Nesezon Lot 21, Conc. 4 3) Land Division Committee - Severance application Maelene Millard, Lot 15, Conc. 5 4) Town of Newmarket - Copy of resolution re Canadian Unity 5) Rob Hughes - Inquiry re existing railway stations 6) C. I .B.C. - Banking arrangements to June 30, 1993 7) Royal Canadian Legion - Request for permission to sell poppies 8) G.ibson,Linton,Toth & Campbell - Comments re Hermann grain dryer 9) M.T.O. (Minister) - Comments on meetings re disentanglement etc. Minutes of Council Meeting held October 15, 1992 continued. ... . . . . RESOLUTIONS Moved by W. Casier Seconded by D. Dennis That Spriet Associates be requested to place order for grating for the Townline Bridge as quoted by Borden Mital Products Ltd. in the amount of $25,824. 25. Carried Moved by W. Casier Seconded by J. Hagell That this council has no objections to severance applications as follows : 1) Neal Procunier - Lot 115, Conc. 7 , application E96/92 2) John & Katherine Nezezon - Lot 21, Conc. 4, application E99/92 3) David & Joan Nurse - Lot 15, Conc. 5. application E103/92 .on behalf of Maelene Millard provided that a recreation levy be required on application E99/92 Carried. . . . . , . . . . . . .. Moved by D. Dennis Seconded by J. Hagell That this council now adjourn to sit as Committee of Adjustment to hear the request of Emery Silverthorn at Lot 136, Conc. 7 . Carried. Upon adjournment of Committee of Adjustment, regular council is resumed. Moved by W. Casier Seconded by J. Volkaert That this council now adjourn to reconvene as Committee of Adjustment. Carried Moved by W. Casier Seconded by J. Volkaert That permission be granted to the Royal Canadian Legion, Branch 524, to sell poppies in the Township of Bayham. Carried Minutes of Council Meeting held October 15, 1992 continued BY—LAW'S Moved by J. Volkaert Seconded by W. Casier And resolved that By-Law No. 92-41 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held October 15, 1992 . Be Now Read a First Time Carried Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 92-41 Be Now Read a Second Time Carried Moved by J. Hagell Seconded by J. Volkaert And resolved that By-Law No. 92-41 Be Now Read a Third Time and finally passed Carried. . . . . . , . . . . . . . . . . . Moved by J. Volkaert Seconded by D. Dennis That this Council now adjourn to meet again on November 5, 1992 at 7 :30 P.M. Carried . . . CX2$77 //1 REEVE ACTING CLERK CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES The regular meeting of the Council of the Township of Bayham was held at 7 :30 p.m. on Thursday, November 19, 1992 in the Council Chambers. Present were: Reeve D. Vane Chute Deputy Reeve Joe Volkaert Sr. Councillor Wayne Cagier Doug Dennis Jim Hagell Clerk Treasurer Donald W. MacLeod Road Superintendent James Gibbons Chief Building Official Dwayne Daniel 1. CALL TO ORDER Reeve Chute called the meeting to order at 7 :30 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None noted. 3, MINUTES Moved by W. Casier Seconded by J. Hagell "That the minutes of the regular meeting of Council held November 5, 1992 having been examined by the members are hereby approved and the Reeve's signature authorized on same. " Motion Carried Unanimously 4_ DELEGATIONS 5. TENDERS 6. ACCOUNTS Moved by J. Volkaert Seconded by W. Casier "That general accounts totalling $107 , 496.00 and road accounts totalling $66,311. 86 for the month of October be approved. " Motion Carried Unanimously 7. PUBLIC MEETINGS S. CORRESPONDENCE (a) Township of Plantagenet request for support of a resolution regarding a proposal by the Ministry of the Environment to shift costs to municipalities with respect to sewage and water facilities and laboratory testing services . Moved by J. Volkaert Seconded by W. Casier "That the resolution of the Township of North Plantagenet be endorsed and the Ministry of the Environment be so notified. " Motion Carried Unanimously (b) Village of Cardinal request for support of a resolution regarding eligibility of all citizens regardless of age to live in Senior Citizen Apartment Buildings . Moved by W. Casier Seconded by J. Hagell "That the resolution of the Village of Cardinal be endorsed." Motion Carried Unanimously (a) London and District Construction Association correspondence regarding tendering processes . Moved by J. Volkaert Seconded by W. Casier "That the correspondence be received. " Motion Carried Unanimously (d) Township of Yarmouth notice of a meeting on December 2, 1992 regarding the Green Lane Landfill . Moved by J. Hagell Seconded by D. Dennis "That the correspondence be received. " Motion Carried Unanimously (e) Town of Tillsonburg correspondence regarding supplementary funding for the Tillsonburg Townline Bridge and Bayham Drive reconstruction. Moved by J . Hagell Seconded by D. Dennis "That the correspondence be received. " Motion Carried Unanimously (f) Gibson, Linton, Toth and Campbell regarding personnel matters. Moved by J . Hagell Seconded by D. Dennis "That the correspondence be received. " Motion Carried Unanimously (g) Village of Vienna correspondence regarding future severances along Village waterlines and fire call reporting. Moved by W. Casier Seconded by J. Volkaert "That the correspondence be received. " Motion Carried Unanimously (h) Village of Vienna correspondence regarding Vienna/Port Burwell trunk watermain. Moved by W. Casier Seconded by J. Volkaert "That the correspondence be received. " Motion Carried Unanimously (i) Elgin County Land Division Committee notice of consent application. Moved by J. Volkaert Seconded by W. Casier "That the Elgin County Land Division Committee be advised that Council recommends approval of application E109/92 subject to payment of 5500 .00 for cash in lieu of parkland dedication. " Motion Carried Unanimously 9. REPORTS OF STAFF AND CONSULTANTS (a) Report from Road Superintendent James Gibbons. Mr. James Gibbons was present to give a verbal report to council on road department matters. Mr. Gibbons advised council that gravel roads have been graded but are in poor condition due to heavy rainfall and flooding. He also advised Council that work was progressing on the Tillsonburg Townline Bridge and the only delay was the delivery of the steel stringers. (b) Report from Building Inspector Dwayne Daniel . Mr. Dwayne Daniel reported to Council the relocation of a catch basin on the Swance Drain would not require an engineers report . Mr. Daniel also reported to council that the Preliminary Drainage Course sponsored by the Ministry of Agriculture and Food will be held in Fergus from January 18 to January 29. Upon successful completion of this course, Mr. Daniel will be eligible for appointment as a Drainage Superintendent. In response to Council 's request for information on installing a handicapped ramp, Mr. Daniel noted a design has been completed and quotes are being sought . Moved by W. Casier Seconded by J. Volkaert "That the Chief Building Official be instructed to receive quotations and arrange construction of a wheel chair ramp at the Municipal Building. " Motion Carried Unanimously Council Minutes November 19, 1992 (c) Report from Clerk Treasurer regarding an application from the Ontario Head Injury Association to sell Nevada tickets from North Hall Snack Bar. Mr. Harry Clutterback and Mr. Ron Vanderlip of the Ontario Head Injury Association were present to answer questions of Council regarding the lottery licence application. In reply to Deputy Reeve Volkaert's question, Mr. Clutterback stated the Association's London office presently services Elgin County. Moved by D. Dennis Seconded by W. Casier "That the Ontario Head Injury Association be granted permission to sell break open tickets at North Hall Snack Bar subject to compliance of conditions set forth by the Ministry of Consumer and Commercial Relations . " Motion Carried Unanimously (d) Memorandum from Clerk Treasurer regarding Conflict of Interest editorial in November issue of Municipal World magazine Moved by W. Casier Seconded by D. Dennis "That the memorandum be received. " Motion Carried Unanimously (e) Memorandum from Clerk Treasurer regarding issues and orders under the Municipal Freedom of Information and Protection of Privacy Act . Moved by W. Casier Seconded by D. Dennis "That the memorandum be received. " Motion Carried Unanimously (f) Report from Clerk Treasurer regarding street name change from Side Road to Centennial Drive. Moved by W. Casier Seconded by D. Dennis "That the report be adopted. " Motion Carried Unanimously (g) Report from Clerk Treasurer regarding meeting of November 10 , 1992 re Long Term Supply of London's Water Needs . The Clerk Treasurer advised Council that a meeting was held at St. Thomas City Hall with members from the Elgin Area Water System, Ministry of the Environment and M. M. Dillon Consulting Engineers to discuss the long-term supply of London's water needs . The twinning of the line from St . Thomas to London is the method the study recommends utilizing. The overriding consensus of members at the meeting was to safeguard the supply of water to Elgin municipalities and not to burden these municipalities with costs of meeting London's water needs . Moved by J. Hagell Seconded by D. Dennis "That the Ministry of Environment be advised of Council 's concerns over the long-term supply of water to Bayham Township and all Elgin County municipalities . And Further, that all participants in the Elgin Area Water System be advised of Council 's concerns. " Motion Carried Unanimously (h) Report from Clerk Treasurer regarding Richmond Community Water Inc. Moved by J. Hagell Seconded by D. Dennis "That the report be adopted. " Motion Carried Unanimously 10. REPORTS OF COUNCIL AND COMMITTEES 11. APPLICATIONS 12. UNFINISHED BUSINESS AND DEFERRED ITEMS (a) Aylmer Fire Equipment report regarding fire inspection and extinguisher required. Moved by W. easier Seconded by J. Volkaert "That the correspondence be received. " Motion Carried Unanimously (b) By-Law Enforcement Officer Report regarding John Heagle. Moved by J. Volkaert Seconded by J. Hagell "That the By-Law Enforcement Officer commence with action with respect to a zoning infraction on Lot 13, Concession 2 . " Motion Carried 13. OTHER BUSINESS 14. BY-LAWS 92-30 A by-law to provide for drainage works, Horvath- Blondeel and Mitts Drain 92-32 A by-law to provide for drainage works, County Road 43 Drain 92-47 A by-law to change the name of Side Road to Centennial Drive 92-48 Confirming by-law Moved by D. Dennis Seconded by J . Hagell "That by-law 92-47 be taken as read a first and second time. " Motion Carried Unanimously Moved by J. Hagell Seconded by D. Dennis "That by-laws 92-30 , 92-32 and 92-47 be taken as read a third time and finally passed. " Motion Carried Unanimously Moved by W. Caster Seconded by J. Volkaert "That by-law 92-48 be taken as read a first and second time. " Motion Carried Unanimously Moved by J . Volkaert Seconded by W. Casier "That by-law 92-48 be taken as read a third time and finally passed." Motion Carried Unanimously 15. ADJOURNMENT Moved by D. Dennis Seconded by J. Hagell "That the Council meeting be adjourned. " Motion Carried Unanimously The time was 10 :37 p .m. ///i EEVE CLERK CORPORATION OF THE TOWNSHIP OF BAYHAM COOUNC I L MINUTES The regular meeting of the Council of the Township of Bayham was .held at 7 :30 p.m. on Thursday, November 5, 1992 in the Council Chambers . Present were: Reeve D. Vane Chute Deputy Reeve Joe Volkaert Sr. Councillor Wayne Casier Doug Dennis Jim Hagell Clerk Treasurer Donald W . MacLeod Road Superintendent James Gibbons Chief Building Official Dwayne Daniel Fire Chief Ken Laemers Deputy Fire Chief Merlin Norris CALL TO ORDER. Reeve Chute called the meeting to order at 7 : 30 p.m. CONFLICT OF INTEREST Reeve Chute declared a pecuniary interest and the general nature thereof with respect to item 12 under correspondence. MINUTES Moved by Joe Volkaert L_ Seconded by Wayne Casier That the minutes of the regular meeting of Council held October 15, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried. . - - DELEGATIONS Mr. James Gibbons, Road Superintendent informed Council that the deck on the Tillsonburg Townline Bridge was removed. He is now waiting for the steel beams and guiderails to continue construction on the project . Dwayne Daniell Chief Building Official , presented the October building report to Council noting 18 permits were issued in October. Mr. Daniel received a request to move a catch basin on the Swance Drain to the fence line between Graydon and Swance. In attendance with Mr. Daniel was Mr. Heagle of Lot 7 , Concession 2 regarding a zoning infraction on his 50 acre farm. Mr. Daniel informed Council that Mr. Heagle is renting a mobile home on his Minutes of Council Meeting held September 3, 1992 continued _ . . Moved by J . Volkaert Seconded by W. Casier That accounts from Jim Chilcott and Lovells Floor Decor Inc . in amounts of $428 .00 and $2, 288 . 41 respectively for renovations at the Bayham Community Centre be approved for payment , Carried Moved by W. Casier Seconded by J . Hagell That general accounts totalling $67 ,097 .14 and road accounts totalling $18,715 . 13, having been reviewed by Council are approved for payment . Carried Moved by J. Volkaert Seconded by W. Casier That an advertisement be placed in the London Free Press, St . Thomas Times Journal , Aylmer Express, Tillsonburg News, Tillsonburg Independent and the Hamilton Spectator for the services of a Clerk, Treasurer & Tax Collector for the municipality . Carried. Moved by W. Casier Seconded by D. Dennis That the wages of Lorraine Moore be adjusted to $14.80 per hour and Diana Norris be adjusted to $11 . 50 effective January 1 , 1992 . Carried BY—LANS Moved by J. Volkaert Seconded by W. Casier And resolved that By-Law No . 92-34 being a By-Law to confirm all actions of the Council of the Township of Bayham at the meeting held September 3, 1992 . Be Now Read a First Time Carried Moved by J. Hagell Seconded by J. Volkaert And resolved that By-Law No. 92-34 Be Now Read a Second Time Carried Minutes of Council Meeting held November 5, 1992 continued farm contrary to the provisions of the zoning by-law. Mr. Heagle advised Council the tenant in the trailer carries out domestic jobs on the farm operation. Mr. Ken Laemers, Fire Chief and Mr. Merlin Norris, Deputy Fire Chief. reported to Council that all house numbering signs that were issued have been installed. There are several errors with the placement of signs that still must be corrected. Council was advised that the fire phones are not working properly but Amtelecom is trying to locate the faults. Charles and Frances Ward appeared before Council regarding the road dedication of "Wardwalk". Mr. John Vance requested council 's permission to trap along Township roads and bridges . Mr. Vance advised Council written permission is needed from the municipality for trapping privileges. In reply to Reeve Chute's question, Mr. Vance informed Council that if permission is granted a waiver of release would be signed releasing the Township of any liability. Mr. Don Holmes of the Elgin-St.Thomas Health Unit reported to Council that the outbreak of rabies in the Malahide-Bayham area is at the highest point in some time. He advised Council on several methods to try to curtail the spread of the disease, they are: - offer free clinics where municipalities pay for 1/2 of costs of vaccinations - municipalities subsidize ($2 .00) the price of vaccinations - enforce compulsory vaccinations as is done in Haldimand- Norfolk Council determined the most appropriate method would be to subsidize the cost of vaccinations by $2 .00. Mr. Lewis Acre et al were present to discuss with Council a matter regarding a conveyance from the Township to the Richmond Community Water Inc. in November 1990 . The Richmond Community Water Inc. (RCWI ) found out four weeks ago the system pump house was not included in the 1990 purchase. The RWCI 's solicitor confirmed this in writing and requested Council to correct the error. Council suggested that the RCWI should attempt to secure easements for all waterlines and if a purchase for the pump house could not be arranged an easement for that should be secured as well . In the meantime, the Township would search the titles of the properties in question. PUBLIC MEETINGS Reeve Chute called the advertised public meetings to order to receive comments on four applications. The first application submitted by Anna Szuba proposes to create a . 4 hectare retirement lot . No one appears to speak in favour or in opposition to the amendment and no written correspondence was received. The second application concerned a zoning and official plan amendment submitted by Jake Zacharias. Mr. Zacharias was not in attendance to speak on behalf of the application. Messrs. Wilson, VanLeeuwen and Fulop were present to speak in opposition of the proposal . The concerns noted by area residents are: Minutes of Council Meeting held November 5, 1992 continued. . . . , 1 . New development should conform to same estate residential guidelines as existing development on Shady Lane. 2 . The lot in closest proximity to Shady Lane should be made to have the house face Shady Lane. 3 . The aquifer is insufficient to accommodate two new residences. 4. Shady Lane traffic would increase and there is a possibility of heavy machinery being stored on one of the newly created lots. Council informed the group further information would be required from Mr. Zacharias prior to making a decision. The third application was submitted by Frank Rosenberger. No member of the public or the applicant was present to speak on the application and no written correspondence was received. The fourth application was submitted by John Froggett . No member of the public or the applicant was present to speak on the application. Council was informed that Mr. Froggett had applied for a zoning and official plan amendment . It was determined that an official plan amendment was not necessary and the $500 .00 should be returned to Mr. Froggett . OFFICIAL PLAN & ZONING BF—L1W APPLICATION An application for an official plan and zoning amendment on Lot 14, 15, Concession 3, Registered Plan 17 was submitted by John Wiggers on behalf of Michael and Theresa Reiser. Council determined the application should be forwarded to Cumming Cockburn Limited for by- law preparation. CORRESPONDENCE 1) MTO - request for transfer of supplementary funds not approved 2) 01 Cable Systems Inc. - commitment to remove towers from Third Street road allowance prior to May 1, 1993 3) Frank Cowan Ltd. - info re accident insurance for volunteer firefighter 4) Ministry of Housing - info on apartments and garden suites 5) Gibson Linton Toth & Campbell - review of meeting with Szorenyi re Moore Bridge property 6) Twp. of Georgian Bay - request to endorse resolution opposing implementation of introduction of additional school boards 7) Aylmer Fire Equipment - report re fire inspection and extinguisher required 8) Elgin Health Unit - Concern over lot sizes under 2 acres 9) Gibson,Linton,Toth & Campbell - further info re request of benefits for Wm. Bogue 10) Elgin Cty Bd of Education- notice of liaison committee meeting on November 12 , 1992 Minutes of Council Meeting held November 5, 1992 continued 11) Ministry of Environment - notice of meeting re London water supply on November 10, 1992 12) Cumming Cockburn Ltd. - housekeeping by-law 13) Great Lake Triple "R" Recycling - notice of blue boxes & composters RESOLUTIONS Moved by J. Volkaert Seconded by W. Casier That the minutes of the regular meeting of council held October 15, 1992 having been examined by the members are hereby approved and the Reeve' s signature authorized on same. Carried Moved by W. Casier Seconded by D. Dennis That the tender of S & S Steel Products Ltd. for the supply of structural beams, channels, angles, splice plates and field assembly bolts for the Townline Bridge in the amount of $9961 . 64 (GST & PST incl ) be accepted; said beams to be delivered and epoxy painted at an additional cost of approximately $350.00 . Carried Moved by J. Volkaert Seconded by J. Hagell That the tender of A. J. Braun Mfg. Limited in the amount of $1512 . 21 (inclusive of GST & PST) for supply of guiderails for the Townline Bridge be accepted. Carried Moved by J . Volkaert Seconded by W. Casier That the building permits for the month of October, 1992 in the amount of $241,700 .00 be approved. Carried Moved by W. Casier Seconded by J. Hagell That the Elgin St . Thomas Health unit he authorized to establish liaison with local veterinarians to provide subsidy in the amount of $2 .00 for each animal vaccinated for rabies during the last two weeks in November, 1992 . Carried Minutes of Council Meeting held November 5, 1992 continued. . . . . Moved by J. Volkaert Seconded by W. Casier That this council defer decision on the application of Jake Zacharias for an official plan and zoning amendment at Lot 6, Con. 8. Carried Moved by W. Casier Seconded by J. Hagell That whereas it has been determined that an official plan amendment is not required to implement By-Law 278/92 re the application of John Froggett. Therefore be it resolved that the $500 .00 application fee as deposited be returned to the applicant. Carried. . . . . . . . Moved by J . Volkaert Seconded by W. Casier That the application for official plan and zoning amendments at Lot 14/15 , Conc. 3 (being part of Plan 17) from Al zoning to Estate Residential by John Wiggers on behalf of Michael and Theresa Reiser be accepted and referred to our planning consultants for by-law preparation; provided however that Section 8-11 be specifically deleted to preclude the keeping of livestock. Carried. . . - , Moved by D. Dennis Seconded by J. Volkaert That the treasurer be authorized to petition the Ministry of Transportation for payment of road subsidy on road expenditures committed to November 15, 1992 . Carried Moved by D. Dennis Seconded by Jim Hagell That this council support the resolution of the Township of Georgian Bay in opposing the implementation of the Corisineau Commission recommendations by the Minister of Education, Mr. Silipo Carried. Moved by W. Casier Seconded by Jim Hagell That Deputy Reeve Joe Volkaert be appointed to attend the municipal liaison committee meeting with the Elgin County Board of Education on Nov. 12 , 1992 . Carried. - - . . . . Minutes of Council Meeting held November 5, 1992 continued Moved by W . Casier Seconded by D. Dennis That Clerk Don MacLeod be appointed to represent the municipality at a meeting of the participants in the Elgin Area Water System in St . Thomas on November 10, 1992 , Carried Moved by J . Volkaert Seconded J . Hagell That general accounts totalling $501,044.04 and road accounts totalling $46, 644. 33 be approved for the month of September, 1992 . Carried Moved by J . Volkaert Seconded by D. Dennis That Great Lakes Triple "R" Consulting be instructed to purchase blue boxes on behalf of the municipality; and further that 1000 composters be purchased by the Township of Bayham. Carried. Moved by J. Hagell Seconded by W. Casier That Cumming Cockburn Ltd. be instructed to prepare "housekeeping" amendments to the Township of Bayham Comprehensive Zoning By--Law, Carried. Moved by J. Volkaert Seconded by W. Casier That the treasurer be authorized to transfer the sum of $6, 599 . 20 from account 9508066 to account 9508163 being the accrued balance in the DeCloet Trust fund on December 14, 1992 when investment certificates for the said funds mature. Carried Moved by J . Volkaert Seconded by W. Casier That the report from administration be adopted. Carried. . . . . Minutes of Council Meeting held November 5, 1992 continued Moved by D. Dennis Seconded by 3. Volkaert Be it resolved that his municipality submit an application to the Ministry of the Environment for approval of designs for an extension of the existing watermain northerly from the Village of Vienna to a property described in assessment Roll No. 34-01-000- 002-152-01, said property being approximately 700m north of the road between Concessions 3 and 4; further, providing for waterlines on Mill and Centre Streets on Plan 17 . Carried BY--LAW S Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 277/92 being a By-Law to amend By-Law No. 2387 (re Szuba) Be Now Read a First Time Carried Moved by J. Hagell Seconded by D. Dennis And resolved that By-Law No. 277/92 Be Now Read a Second Time Carried. . Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No. 277/92 Be Now Read a Third Time and finally passed Carried. . Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 278/92 being a by-law to amend By-Law No. 2387 (re Froggett) Be Now Read a First Time Carried. . . . . . . . . Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No. 278/92 Be Now Read a Second Time Carried. . Minutes of Council Meeting held November 5, 1992 continued. . . . . Moved by J. Hagell Seconded by J. Volkaert And resolved that By-Law No. 278/92 Be Now Read a Third Time and finally passed Carried. . Moved by D. Dennis Seconded by J. Hagell And resolved that By-Law No. 280/92 being a by-law to amend By-Law No. 2387 (re Rosenberger) Be Now Read a First Time Carried . Moved by J. Hagell Seconded by W. Casier And resolved that By-Law No. 280/92 Be Now Read a Second Time Carried Moved by D. Dennis Seconded by W. Casier And resolved that By-Law No . 280/92 Be Now Read a Third Time and finally passed. Carried - . .. . - - . . - Moved by J. Volkaert Seconded by W.Casier And resolved that By-Law No. 92-43 being a by-law to terminate the services of William Bogue as Clerk Treasurer and Tax Collector for the Corporation of the Township of Bayham Be Now Read a First Time Carried Moved by J. Hagell Seconded by J . Volkaert And resolved that By-Law No. 92-43 Be Now Read a Second Time Carried Moved by W . Casier Seconded by 3 . Hagell And resolved that By-Law No. 92-43 Be Now Read a Third Time and finally passed. Carried Minutes of Council Meeting held November 5, 1992 continued Moved by J. Volkaert Seconded by J. Hagell And resolved that By-Law No. 92-44 being a by-law to engage Donald MacLeod as Clerk Treasurer and Tax Collector for the Corporation of the Township of Bayham Be Now Read a First Time Carried Moved by J . Hagell Seconded by D. Dennis And resolved that By-Law No. 92-44 Be Now Read a Second Time Carried Moved by D . Dennis Seconded by J. Volkaert And resolved that By-Law No. 92-44 Be Now Read a Third Time and finally passed Carried Moved by J . Volkaert Seconded by W. Casier And resolved that By-Law No. 92-45 being a by-law to assume and name a roadway in Lot 126 , South Talbot Road Be Now Read a First Time Carried Moved by W. Casier Seconded by J. Hagell And resolved that By-Law No . 92-45 Be Now Read a Second Time Carried Moved by J . Hagell Seconded by D. Dennis And resolved that By-Law No, 92-45 Be Now Read a Third Time and finally passed. Carried Minutes of Council Meeting held November 5, 1992 continued Moved by J. Volkaert Seconded by W. Casier And resolved that By-Law No. 92/46 being a by-law to confirm all actions of the council of the Township of Bayham at the meeting held November 5, 1992 Be Now Read a First Time Carried. . . - - . - Moved by D. Dennis Seconded by J . Volkaert And resolved that By-Law No. 92/46 Be Now Read a Second Time Carried. , . . . , . . . . Moved by W. Casier Seconded by D.Dennis And resolved that By-Law No. 92/46 Be Now Read a Third Time and finally passed Carried. . . - . , . , . . . . . . . , . Moved by J. Volkaert Seconded by J. Hagell That this council now adjourn to meet again on November 19, 1992 at 7 : 30 p.m. Carried. 4; (// tir REEVE CLERK CORPORATION OF THE TOWNSHIP OF SAYHAM COUNCIL MINUTES The regular meeting of the Council of the Township of Bayham was held at 10 :00 a.m. on Thursday, December 3, 1992 in the Council Chambers . Present were: Reeve D. Vane Chute Deputy Reeve Joe Volkaert Sr. CouncillorWayne Casier Doug Dennis Jim Hagell Clerk Treasurer Donald W. MacLeod Road Superintendent James Gibbons Chief Building Official Dwayne Daniel 1. CALL TO ORDER Reeve Chute called the meeting to order at 10 :00 a.m. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Reeve Chute declared a pecuniary interest and the general nature thereof with respect to item 8 (d) . 3 , MINUTES Moved by W. Casier Seconded by J . Volkaert "That the minutes of November 19th, 1992 be adopted. " Motion Carried Unanimously 4 . DELEGATIONS 5. TENDERS No items 6. ACCOUNTS 7 . PUBLIC MEETINGS No meetings scheduled 8. CORRESPONDENCE (a) County of Elgin Land Division Committee notice of consent application submitted by Double "D" Farms Ltd. Moved by W. Casier Seconded by J. Hagell "That the County of Elgin Land Division Committee be advised the Township Council recommends approval of Application E118/92 subject to payment of $500.00 for cash in lieu of parkland dedication. Motion Carried Unanimously (b) Minister of Municipal Affairs correspondence regarding 1993 unconditional grants . Moved by W. Casier Seconded by J. Volkaert "That the Minister of Municipal Affairs be advised the Township objects to the roll back of 1994 unconditional grants to 1992 levels." Motion Carried Unanimously (c) Town of Newmarket request for support of the resolution requesting the Provincial Government to refrain from implementing initiatives impacting local municipal concerns . Moved by D. Dennis Seconded by J . Hagell "That the resolution of the Town of Newmarket be endorsed. " Motion Carried Unanimously (d) Jack Graves Realty Ltd. correspondence regarding proposed sale of Eeley Garage. Reeve Chute declared a disclosure of pecuniary interest and the general nature thereof and Deputy Reeve Volkaert took the chair in the absence of the Reeve. Moved by W. Casier Seconded by J . Hagell "That the correspondence be received and filed." Motion Carried Unanimously (e) Long Point Region Conservation Authority circulation of minutes of meeting held November 4th, 1992 . Moved by W. Casier Seconded by J. Hagell "That the correspondence be received and filed. " Motion Carried Unanimously (f) Gibson, Linton, Toth and Campbell correspondence regarding various issues . Moved by W. Casier Seconded by J. Hagell "That the correspondence be received and filed. " Motion Carried Unanimously (g) Elizabeth York and Linda Buchanan correspondence regarding possible closure of the St . Thomas Psychiatric Hospital . Movedby J . Volkaert Seconded by W. Casier "That the resolution be endorsed." Motion Carried Unanimously (h) Ministry of Transportation correspondence regarding sale of property in Lot 21 and 22 , Concession 8 - Moved by W. Casier Seconded by J . Hagell "That the correspondence be received and filed." Motion Carried Unanimously (i) Ministry of the Environment correspondence regarding proposed maintenance of water pipeline crossing Catfish Creek. Moved by J. Volkaert Seconded by D. Dennis "That the Ministry of the Environment be advised the Township concurs with the expenditure of contingency funds and the expenditure of funds exceeding the amount contained in the contingency fund. Motion Carried Unanimously 9. REPORTS OF STAFF AND CONSULTANTS (a) Report from Road Superintendent James Gibbons. Mr. James Gibbons reported to Council that construction on the Tillsonburg Townline Bridge was commencing and construction should be completed by mid December. He also advised Council that construction on the Port Burwell/Vienna Trunk Watermain was under way along Concession 2 . Mr. Gibbons noted that Truck #5 has now been outfitted with a snow plow in addition to sanding equipment . (b) Report from Building Inspector/By-Law Enforcement Officer Dwayne Daniel . Mr. Dwayne Daniel reported to Council that eleven building permits were issued in December with an estimated value of $188 ,800 .00 . Mr. Daniel also informed Council that construction of the Horvath-Blondell-Mitts Drain would most likely not commence until late spring in 1993 . The contractor advised Mr. Daniel the ground was still too wet for construction. Moved by W. Casier Seconded by J. Hagell "That the building permits for the month of November, 1992 totalling $188,800 .00 be approved." Motion Carried Unanimously (c) Report from Clerk Treasurer regarding an application from the Canadian Mental Health Association to sell Nevada Tickets from Eden General Store. Mr. Ron Vanderlip and Mrs . Betty Coutier were present to answer any questions Council had on the application. Mrs. Coutier informed Council the Canadian Mental Health Association operates a day program in Aylmer which services Bayham Township and in total the Association services two hundred sixty-three clients in Elgin County. In addition to helping individuals the Association also provides training to Boards of Education in dealing with trauma situations . Moved by J. Hagell Seconded by W. Casier "That the Canadian Mental Health Association be granted permission to sell Break Open Tickets at the Eden General Store subject to compliance with conditions setforth by the Ministry of Consumer and Commercial Relations." Motion Carried Unanimously (d) Report from Clerk Treasurer regarding an application from the Schizophrenia Society of Canada to sell Nevada Tickets from Marc's Gas Bar and Variety. Moved by D. Dennis Seconded by J . Hagell "That the Schizophrenia Society of Canada be granted permission to sell Break Open Tickets at Marc's Gas Bar and Variety subject to compliance with conditions setforth by the Ministry of Consumer and Commercial Relations." Motion Carried Unanimously (e) Report from Clerk Treasurer regarding 1993 Committee appointments . Moved by D. Dennis Seconded by J . Hagell "That the Report be tabled until further information is obtained. Motion Carried Unanimously (f) Report from Clerk Treasurer regarding payments for extra services . Moved by W . Casier Seconded by J . Volkaert "That the following extra payments be made for services rendered in 1992. Reeve $1,000 .00 Deputy Reeve 600 .00 Councillors 500 .00 Lorraine Moore 1,200.00 Diana Norris 1,000.00 Dwayne Daniel 300.00 Jim Gibbons 500.00 Donald MacLeod 200 .00" Motion Carried Unanimously (g) Report from Clerk Treasurer regarding request to close the road allowance between Concessions 2 and 3 in Lots 7 and 8 . The Clerk Treasurer informed Council that Ron Phillips had requested Council to consider closing the road allowance between Concessions 2 and 3 in Lots 7 and 8. Mr. Phillips ' client was unaware the road allowance was still open when the severance was applied for. Councillor Dennis noted the maps provided do not accurately reflect lot lines and other features . Council suggested the applicant be required to provide a detailed survey prior to making any decision to close the road. Moved by W. Casier Seconded by J. Hagell "That the matter be tabled until further information is provided. " Motion Carried Unanimously 10, REPORTS OF COUNCIL AND COMMITTEES 11. APPLICATIONS (a) Application from Paul DePlancke for an amendment to the Township Zoning By-Law concerning Lot 18 , Concession 9 . The Clerk Treasurer informed Council the applicant wishes to sever a surplus dwelling due to a farm consolidation. He noted the proposal conforms to the Official Plan policies but a Zoning By-Law amendment is necessary to recognize the severed lot . Moved by W. Casier Seconded by J. Hagell "That the application for a zoning amendment concerning Lot 18, Concession 9 be referred to Cumming Cockburn Ltd. for by-law preparation." Motion Carried Unanimously 12 . UNFINISHED BUSINESS AND DEFERRED ITEMS 13. OTHER BUSINESS 14. BY-LAWS Moved by W. Casier Seconded by J . Hagell That by-law 92-49 be taken as read a first and second time. Motion Carried Unanimously Moved by J. Volkaert Seconded by W. Casier That By-Law 92-49 be taken as read a third time and finally passed. Motion Carried Unanimously Moved by J . Volkaert Seconded by W. Casier That By-Law 92-50 be taken as read a first and second time. Motion Carried Unanimously Moved by J . Hagell Seconded by W. Casier That By-Law 92-50 be taken as read a third time and finally passed. Motion Carried Unanimously 15 . ADJOURNMENT Moved by J. Volkaert Seconded by J. Hagell "That the Council meeting be adjourned. " Motion Carried Unanimously The time was 5 : 40 p.m. . .67::::_, CI'76r i1i`1� VE CLERK CORPORATION OF THE TOWNSHIP OF BAYHAM COUNCIL MINUTES The regular meeting of the Council of the Township of Bayham was held at 7 : 30 p.m. on Thursday, December 17 , 1992 in the Council Chambers . Present were: Reeve D. Vane Chute Deputy Reeve Joe Volkaert Sr. Councillor Wayne Casier Doug Dennis Jim Hagell Clerk Treasurer Donald W. MacLead Road Superintendent James Gibbons Fire Chief Ken Laemers Deputy Fire Chief Merlin Norris 1. CALL TO ORDER Reeve Chute called the meeting to order at 7 :30 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Deputy Reeve Volkaert declared a pecuniary interest and the general nature thereof with respect to agenda item 6. 3. MINUTES Moved by W . Casier Seconded by J. Volkaert "That the minutes of December 3rd, 1992 be adopted." Motion Carried Unanimously 4. DELEGATIONS 5. TENDERS No items 6. ACCOUNTS Moved by D. Dennis Seconded by J . Hagell "That the road and general accounts be approved." Motion Carried Unanimously 7 . PUBLIC MEETINGS No meetings scheduled 8. CORRESPONDENCE (a) Environmental Assessment Board Notice of a Public Hearing with respect to the Green Lane Landfill . Moved by J. Volkaert Seconded by W. Casier "That the correspondence be received and filed." Motion Carried Unanimously (b) Otter Valley Environmental Action Committee minutes of meetings held November 30 , 1992 and December 7 , 1992 . Moved by J . Hagell Seconded by D. Dennis "That the correspondence be received and filed." Motion Carried Unanimously (c) Corporation of the Township of Hamilton request for support of a resolution regarding the Provincial Wetland Policy Statement . Moved by J . Volkaert Seconded by W. Casier "That the correspondence be received and filed. " Motion Carried Unanimously (d) Ministry of Municipal Affairs correspondence regarding 1993 Municipal Student Exchange Program. Moved by J . Hagell Seconded by W. Casier "That the Clerk be authorized to make application to participate in the 1993 Municipal Student Exchange Program sponsored by the Ministry of Municipal Affairs. Motion Carried Unanimously (e) Copy of correspondence from CP Rail to Gibson, Linton, Toth & Campbell regarding proposed sale of Railway Right- of Way. Moved by J . Hagell Seconded by D. Dennis "That the correspondence be received and filed. " Motion Carried Unanimously (f) Village of Springfield request for support of a resolution regarding private sewage disposal systems . Moved by W. Casier Seconded by J. Hagell "That the correspondence be received and filed." Motion Carried Unanimously (g) County of Elgin request for support of a resolution regarding private sewage disposal systems . Moved by W . Casier Seconded by J . Volkaert "That the resolution of the County of Elgin be endorsed and the Minister of Environment, Minister of Municipal Affairs, Minister of Agriculture and Food, Peter North, MPP, Elgin-St.Thomas Health Unit, County of Elgin, County of Elgin Land Division Committee, ROMA, and AMO be so notified." Motion Carried Unanimously (h) Port Stanley Terminal Rail Inc. request for support of a resolution regarding re-instatement of the Railway Class Factor. Moved by D. Dennis Seconded by W . Casier "That the correspondence be received and filed. " Motion Carried (i ) City of St . Thomas correspondence regarding Hazardous Materials information meeting. Moved by J . Volkaert Seconded by W . Casier "That the correspondence be received and filed. " Motion Carried Unanimously ( j ) Copy of correspondence from Ministry of the Environment to Ministry of Municipal Affairs regarding Official Plan Amendment #89, Berend Veen . Moved by D. Dennis Seconded by J . Hagell "That the correspondence be received and filed." Motion Carried Unanimously 9. REPORTS OF STAFF AND CONSULTANTS (a) Report from Road Superintendent James Gibbons. Mr. James Gibbons reported to Council he had received several complaints from Straffordville residents regarding snow plowing. He informed Council that when the ground is not frozen sod on lawns is easily ripped when snow is being plowed. Mr . Gibbons advised Council the County of Elgin is sponsoring a three day Chain Saw Safety Course that will train workers how to safely use a chain saw and upon completion to train other workers . (b) Report from Building Inspector/By-Law Enforcement Officer Dwayne Daniel . Moved by D. Dennis Seconded by W. Casier "That a refund in the amount of $313.00 be made to Ken Elku for an unused building permit." Motion Carried Unanimously (c) Report from Fire Chief and Deputy Fire Chief . Fire Chief Ken Laemers and Deputy Fire Chief Merlin Norris were present to advise Council on various issues concerning the Bayham Township Fire Department . Mr. Laemers informed Council that Hepatitis "B" vaccinations are available at a cost of $90 .00 per person to safeguard against the virus . In reply to Reeve Chute' s question, Mr. Laemers replied that he would investigate to see if these vaccinations could be covered by OHIP. Mr. Norris advised Council the fire department is in the process of obtaining information from the Town of Westminster on an Emergency Response Team. This team would respond to motor vehicle crashes . Mr . Laemers noted the Fire Conference is being held in Collingwood this year and asked if the Deputy Fire Chief should attend. (d) Report from Clerk Treasurer regarding status of the 1992 Tax Roll - Moved by W. Casier Seconded by J. Hagell "That the report be received and filed. " Motion Carried Unanimously (e) Report from Clerk Treasurer regarding DeCloet Trust Fund. Moved by J . Volkaert Seconded by W. Casier "That the Treasurer be instructed to close account 9508066 and transfer the funds to the Eden Improvement Fund." Motion Carried Unanimously ( f) Report from Clerk Treasurer regarding Park Reserve Fund. Moved by 3 . Volkaert Seconded by W . Casier "That the Treasurer be authorized to transfer $11,806.03 from the Park Reserve Fund to General Funds. Motion Carried Unanimously (g) Report from Clerk Treasurer regarding 1992 Tax Adjustments . Moved by D. Dennis Seconded by J . Hagell "That 1992 taxes in the amount of $3405 . 13 be written off and a further $615 .57 be written off as ordered by Assessment Review Board. " Motion Carried Unanimously (h) Report from Clerk Treasurer regarding Cemetery Perpetual Care Fund. Moved by J . Volkaert Seconded by W . Casier "That the Treasurer be authorized to make disbursements of investment interest received from the Perpetual Care Fund to the following: Bayham West $ 433 . 91 Calton 1,180 . 81 Claus 196. 92 Dobbie 669.73 Eden 1,245. 42 Edison 801.54 Firby 87 .00 Guysboro 1,338. 61 Light 139 . 52 Old Port Burwell 227 . 70 Smuck 366.86 Straffordville 1,385. 41 Motion Carried Unanimously 10 . REPORTS OF COUNCIL AND COMMITTEES 11. APPLICATIONS 12 . UNFINISHED BUSINESS AND DEFERRED ITEMS (a) Report from Clerk Treasurer regarding 1993 Committee appointments . Moved by J . Hagell Seconded by W. Casier "That Jack Petrie be appointed as a representative on the Long Point Region Conservation Authority. " Motion Carried Unanimously 13. OTHER BUSINESS 14. BY-LAWS 92-51 Confirming By-Law Moved by J . Volkaert Seconded by W. Casier "That By-Law 92-51 be taken as read a First and Second Time. " Motion Carried Unanimously Moved by J . Hagell Seconded by D. Dennis "That By-Law 92-51 be taken as read a Third Time and finally passed. Motion Carried Unanimously 15. ADJOURNMENT Moved by W. Casier Seconded by D. Dennis "That the Council meeting be adjourned. " Motion Carried Unanimously c-77 %kJ REEVE CLERK CORPORATION OF THE TOWNSHIP OF BAYILAM COUNCIL MINUTES A special meeting of the Council of the Township of Bayham was held at 9:00 a.m. on Monday, December 21 , 1992 in the Council Chambers . Present were: Reeve D. Vane Chute Deputy Reeve Joe Volkaert Sr . Councillor Wayne Casier Jim Hagell Clerk Treasurer Donald W. MacLeod Road Superintendent James Gibbons 1. CALL TO ORDER Reeve Chute called the meeting to order at 9:00 a.m. 2. TENDERS Road Superintendent James Gibbons reviewed the tenders for a new pickup truck with Council . Moved by J . Volkaert Seconded by W. Casier "That the bid of Pryde Pontiac in the amount of $14,011. 90 for the purchase of a new Township pickup truck be accepted. Motion Carried Unanimously 3. ADJOURNMENT Moved by W. Casier Seconded by J . Volkaert That the special meeting of Council be adjourned. Motion Carried Unanimously /180 REEVE CLERK