HomeMy WebLinkAboutBayham Council Minutes 1993 COUNCIL MUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
JANUARY 7, 1093
10:00 A.M.
The regularmeeting of the Council of the TownShipof.Bayh*.was held at 10:00 a.m. on
Thursday, January 1993 in the Coutioil2Chambers. Present*ere Reeve D. Vane Chute,
::Deputy Reeve Joe Vokkaert Sr., Col.i1clItors Wayue,Casier,.Doug Dennis, Jim Hagen,
,,-Clerk Treasurer Donald W. MacLdtkl,iiid,!toad StVeriitaident James Gibbons_
1. CALL TO ORDER
Reeve Chute calla:1'6e nieeting.ta:order.410:00 a.m.
2.
. _
:•
DISCLOSURE OF PECt14IARY 11SITIMEST':"Apfo.THE GENERAL NATURE
IIIO
None noted.
-3. KIMITES
...Deputy:Reeve Voll<aert noted that agenda item 9 (b) from December 17, 1992 was not
carried unanitatSly.
Moved by yv,-.cks.ier -• -
Seco by Hagell
"That the minutes ofe.tikiiinherA7*-9,-,4k4t0e..04 ali:**iitiber:.214s:i-942 be
adopted." . • •,:, ' ;:g ' • ,
r., • '• Motion Cried Unanimously
- -
- —
4. PEUGATIONS
No items.
•
5. ,TEDERS „
No items
-
' •
. , .
6. ACCOUNTS
No‘itenas, .
REGULAR COUNCIL - 2 - JANUARY 7, 1993
MINUTES
7. PUBLIC MEETING
Moved by D. Dennis
Seconded by J. Hagell
"That the Council Meeting be adjourned for the purposes of holding a Public
Meeting pursuant to the provisions of the Planning Act.
Motion Carried Unanimously
8. CORRESPONDENCE
(a) Corporation of the Town of Caledon request for support of a resolution regarding the
"Down Loading" of services to local municipalities from the Province and school boards.
Moved by J. Volkaert
Seconded by W. Cagier
"That the resolution of the Town of Caledon be endorsed."
Motion Carried
(b) Copy of correspondence from Jayson Youcke to the Farm Practices Protection Board.
Moved by J. Volkaert
Seconded by D. Dennis
"That the correspondence be received and filed."
Motion Carried Unanimously
(c) Green Lane Landfill correspondence regarding waste disposal fees.
Moved by W. Casier
Seconded by J. Hagell
"That the correspondence be received and filed."
Motion Carried Unanimously
(d) Long Point Region Conservation Authority circulation of minutes of a meeting held
December 2, 1992.
Moved by D. Dennis
Seconded by J. Hagen
"That the correspondence be received and filed."
Motion Cared Unanimously
REGULAR COUNCIL - 3 - JANUARY 7, 1993
MINUTES
(e) Corporation of the County of Essex request for support of a resolution regarding 911
Telephone Emergency System.
Moved by W. Casier
Seconded by J. Volkaert
"That the resolution of the County of Essex be endorsed."
Motion Carried Unanimously
(f) Copy of correspondence from Beccarea Camman & Steele to Gibson, Linton Toth &
Campbell regarding Natural Resource Gas Limited and the Township of Bayham Chalk
Drain.
Moved by J. Hagell
Seconded by W. Casier
"That the Reeve and Clerk be authorized to sign a release with respect to Natural
Resource Gas Limited and damage to the Township of Bayham Chalk Drain."
Motion Carried Unanimously
(g) Ontario March of Dimes correspondence requesting the Township to designate January
as March of Dimes month.
Moved by J. Volkaert
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
(h) Huron County Playhouse Foundation request for financial assistance to upgrade theatre
facilities to Ontario Building Code standards.
Moved by J. Volkaert
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
(i) Ministry of Agriculture and Food Local Advisory Committee request for financial
assistance in support of the "10 Steps to Community Action" program.
Moved by J. Volkaert
Seconded by W. Casier
"That the Township register a participant in the Local Advisory Committee
program."
Motion Carried Unanimously
REGULAR COUNCIL - 4 - JANUARY 7, 1993
MINUTES
(j) Association of Municipal Clerks and Treasurers of Ontario request for financial
assistance in staging the 55th Annual Meeting.
Moved by W. Casier
Seconded by J. Volkaert
"That the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent James Gibbons.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending January 6, 1993. Mr. Gibbons advised Council that due
to recent heavy rainfalls Township roads are in extremely poor conditions. Mr. Gibbons
also informed Council that Mr. Tim Busfield had requested that the Township erect
"Children Playing" signs on the Don Nevi11 Sideroad. In reply to Deputy Reeve
Volkaert's question Reeve Chute advised Council that previously the Township had not
erected such signs.
Mr. Gibbons noted water quality at the Township garage is deteriorating to a point where
it is unfit for human consumption. He recommended to Council that a water cooler be
installed to provide a safe drinking supply. Council instructed Mr. Gibbons to arrange
for a water cooler to be installed for a trial period.
(b) Report from Building Inspector regarding building permits issued in December 1992.
Moved by J. Volkaert
Seconded by J. Hagell
"That the building permits for the month of December 1992 be approved."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding Commission on Planning and Development
Reform in Ontario (Sewell Commission) Draft Report.
Moved by J. Hagell
Seconded by D. Dennis
"That the Township Planning Consultant be instructed to prepare a submission to
the Commission on Planning and Development Reform in Ontario."
Motion Carried Unanimously
REGULAR COUNCIL - 5 - JANUARY 7, 1993
MINUTES
(d) Report from Clerk Treasurer regarding Association and Organization Memberships.
Moved by W. Casier
Seconded by J. Hagell
"That membership in the following associations and organizations be approved:
(a) Association of Municipalities of Ontario
(b) Ontario Good Roads Association
(c) Association of Municipal Clerks and Treasurers of Ontario
(d) Association of Municipal Tax Collectors of Ontario
(e) Ontario Association of Fire Chiefs
(f) Elgin County Mutual Aid Fire Service Association
(g) Ontario Road Superintendent's Association
(h) Ontario Farm Drainage Association
(i) Ontario Association of Property Standards Officers
(j) Ontario Drainage Superintendents Association
(k) Ontario Building Officials Association
(1) County of Elgin Municipal Association
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding appointment of Doane Raymond Pannell as the
Township Auditor.
Moved by J. Volkaert
Seconded by W. Casier
"That Council pass a by-law appointing Doane Raymond Pannell as the Township
Auditor for the 1993 fiscal year."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
REGULAR COUNCIL - 6 - JANUARY 7, 1993
MINUTES
14. BY-LAWS
Z281-93 A by-law to amend By-law 2387 (Housekeeping Amendment)
93-1 A by-law to appoint Doane Raymond Pannell as the Township Auditor
93-2 1993 Borrowing by-law
93-3 A by-law to adopt Official Plan Amendment No. 92
93-4 Confirming by-law
Moved by D. Dennis
Seconded by W. Casier
"That By-Laws Z281-93, 93-1, 93-2, 93-3 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"That by-laws Z281-93, 93-1, 93-2, 93-3 be taken as read a third time and finally
passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by D. Dennis
"That by-law 93-4 be taken as read a first and seconded tune."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by J. Hagell
"That by-law 93-4 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Volkaert
Seconded by W. Casier
"That the Council meeting be adjourned."
Motion Carried Unanimously
11) 47/7/, rigez/
REEVE CLERK
SPECIAL MEETING MINUTES (PLANNING)
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDYILLE, ONTARIO
JANUARY 7, 1993
11:30 A.M.
A special meeting was held by the Council of the Township of Bayham at 11:30 a.m. on
Thursday, January 7, 1993 in the Council Chambers to consider 2 applications under the
provisions of the Planning Act. Present were Reeve D. Vane Chute, Deputy Reeve Joe Volkaert
Sr., Councillors Wayne Casier, Doug Dennis and Jim Hagell, Clerk Treasurer Donald W
MacLeod and Gary Blazak of Cumming Cockburn Limited.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 11:30 a.m. and advised Council there were
applications to be dealt with. The first application is for an Official Plan and Zoning By-
law amendment submitted by Michael Reiser and the second is a "Housekeeping" Zoning
By-law amendment initiated by the Township.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Reeve Chute declared a disclosure of pecuniary interest and the general nature thereof
with respect to the "Housekeeping" Amendment.
3. APPLICATIONS
a) Michael Reiser, Part Lots 14 & 15, Concession 3.
i) Planning Consultants Report Mr. Blazak advised Council that the application
submitted by Michael Reiser was for an Official Plan and Zoning By-law Amendment
to a 5.9 hectare (14.6 acres) parcel located in Part Lots 14 & 15, Concession 3. The
Official Plan Amendment proposes to change the designation from "Agriculture" to
"Rural-Estate Residential" and the Zoning By-law Amendment from Agricultural (Al)
to Special Estate Residential (ER-7) and Special Estate Residential (ER-8). The subject
property is part of an old Reference Plan that dates back to 1850 and is why the normal
planning procedures do not apply to this property.
Mr. Blazak noted the intended use of the property is compatible to the non-agricultural
uses in the area and because of the size of the subject property an agricultural use in not
feasible. Mr. Blazak explained to Council that the final lot configuration had not been
determined and the Zoning By-law amendment could not be passed until actual lot sizes
are established. He did recommend that the Official Plan Amendment be passed as the
provincial review process would allow time to finalize the Zoning By-law Amendment.
ii) Staff Report The Clerk advised Council that no written or verbal objection was
received.
SPECIAL MEETING - 8 - JANUARY 7, 1993
(PLANNING) MINUTES
iii) Presentation By Applicant Mr. Reiser and his agent, Mr. John Wiggers were
present and their only comment was that a survey would soon be completed to permit the
Zoning By-law Amendment to be passed.
iv) Public Comments No member of the public was present to comment on the
application.
v) Council Ouestions and Discussions There were no comments or questions from
Council.
b) Township of Bayham "Housekeeping" Zoning By-law Amendment.
i) Planning Consultants Report Mr. Blazak advised Council that the application was
initiated by the Township to correct 2 mapping errors and 4 omissions from previous
amendments. The two mapping errors are simply corrected by altering the map
schedules to the Zoning By-law and the 4 omissions by adding the missing provision in
a Defined Area in both the text and map of the by-law.
ii) Staff Report The Clerk advised Council that no written or verbal objection was
received.
iii) Presentation By Applicant No applicant to make a presentation.
iv) Public Comments No member of the public was present to comment on the
application.
v) Council Questions and Discussions There were no comments or questions from
Council.
SPECIAL MEETING - 9 - JANUARY 7, 1993
(PLANNING) MINUTES
3. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"That the Public Meeting be adjourned."
Motion Carried Unanimously
"Ifri
/
REEVE CLERK
SPECIAL MEETING MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
JANUARY 14, 1993
8:30 A.M.
A special meeting was held by the Council of the Township of Bayham at 8:30 a.m. on
Thursday, January 21, 1993 in the Council Chambers to discuss setting the interim mill rate.
Present were Reeve D. Vane Chute, Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier,
Jim Hagell, and Clerk Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 8:30 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. REPORTS OF STAFF AND CONSULTANTS
a) Report from Clerk Treasurer regarding 1993 Interim Tax Levy.
CORPORATION OF THE
TOWNSHIP OF BAYHAM
ADMINISTRATION REPORT
TO: Reeve and Members of Council DATE: Jan. 17/93
FROM: Clerk Treasurer NUMBER 4.R93
SUBJECT: 1993 Interim Tax Levy
Background & Comments
Each year at this time a by-law is passed by Council striking the interim mill rate to
permit collection of interim taxes. The interim mill rate, historically, has been set at
50% of the previous years residential public mill rate. The 50% figure is the maximum
that is allowed under Section 156 of the Municipal Act.
The following chart compares the 1992 total assessment, interim mill rate (50% of 1991
residential public mill rate) and the total amount of taxes due to be raised by the interim
levy to the 1993 total assessment, proposed interim mill rate (50% of 1992 residential
public mill rate) and the total amount of taxes due to be raised by the proposed interim
levy.
SPECIAL MEETING - 11 - JANUARY 14, 1993
MINUTES
1993 (proposed) 1992 (actual) Difference
Real Property Assessment $7,178,244.00 $7,881,909.00 (703,665.00)
Business Assessment 180,785.00 144,605.00 36,180.00
Total Assessment 7,359,029.00 8,026,514.00 (667,485.00)
Mill Rate 158.00 158.00
Total Taxes Generated 1,162,726.58 1,268,189.21 (105,462.63)
As noted in the above table the total assessment for the Township decreased $667,485.00
due to reassessment. As a result the interim taxes proposed are reduced by$105,462.63.
Section 377 of the Municipal Act deals specifically with the situation facing Bayham
Township, a decrease in the total interim taxes generated due to reassessment. Section
377 permits the Minister of Municipal Affairs, by order, to prescribe the maximum rates
that may be levied by councils of municipalities in a county which has been reassessed.
To receive a Minister's order Council must pass a resolution requesting a mill rate
greater than prescribed by Section 376(1) & (3) of the Municipal Act.
To raise approximately the same funds as were raised in 1992 the interim mill rate would
have to be set at 172 mills.
Total Assessment $7,359,029.00
Proposed Mill Rate 172.00
Total Taxes Generated $1,265,752.98
An additional benefit to raising the interim mill rate is that the burden on properties
having tax increases would be lessened on the final bill.
Recommendations
1. That Council pass a resolution requesting the Minister of Municipal Affairs, pursuant
to Section 377 of the Municipal Act, to pass an order allowing the Township Council
to pass a by-law under Section 376 where the interim mill rate is greater than 50%
of the residential public mill rate set the preceding year.
Donald W. MacLeod
Clerk Treasurer
In reply to Deputy Reeve Volkaert's question the Cleric noted the interim levy is
necessary to raise funds to pay the County and School Board levies without having to
borrow funds to do so.
Moved by J. Volkaert
Seconded by W. Casier
"WHEREAS Section 377 of the of the Municipal Act permits the Minister of
Municipal Affairs to pass an order permitting municipalities to set an interim mill
rate greater than 50% of the residential public mill rate set the preceding year;
AND WHEREAS the Council of the Township of Bayham deems it necessary to set
an interim mill rate greater than 50% of the residential public mill rate set in 1992.
SPECIAL MEETING - 12 - JANUARY 14, 1993
MINUTES
NOW THEREFORE BE IT RESOLVED that the Council of the Township of
Bayham requests the Minister of Municipal Affairs to pass an order under Section
377 of the Municipal Act permitting Council to pass a by-law setting the interim mill
rate at 172 mills."
Motion Carried Unanomously
3. ADJOURNMENT
Moved by W. Casier
Seconded by J. Hagell
"That the special meeting be adjourned."
Motion Carried Unanimously
REEVE CLER*
COUNCIL MINUTES
THE CORPORATION OF TILE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
JANUARY 21, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, January 21, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell,
Clerk Treasurer Donald W. MacLeod and Road Superintendent James Gibbons, Fire Chief Ken
Laemers and Deputy Fire Chief Merlin Norris.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"That the minutes of January 7th and January 14th, as amended, be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) Mr. Charles Wolfe appeared before Council requesting permission to situate a mobile
home on his property for his son to reside in. Mr. Wolfe advised Council his son helped
with the farm operation and having him in close proximity would be an asset. In reply
to Councillor Casier's question Mr. Wolfe replied that he farmed 106 acres and the main
uses of the farm are cattle and hay. Council determined that the Building Inspector
should visit the proposed site and report to Council.
(b) Mr. Harold Stoll et al appeared before Council regarding a proposal for a Mennonite
School on part Lots 1 and 2, Concession 9. Mr. Stoll reported to Council the site was
selected because it was sheltered and it would cause the least disruption to agricultural
land. In reply to Councils' request Mr. Stoll replied that he would supply the Township
with a sketch map of the proposed site and a list of reasons why the site was selected.
REGULAR COUNCIL - 14 - JANUARY 21, 1993
MINUTES
5. TENDERS
No items
6. ACCOUNTS
Moved by Dennis
Seconded by J. Hagell
"That the Road and General accounts be approved."
Motion Carried Unanimously
7. PUBLIC MEETING
8. CORRESPONDENCE
(a) Tiltran Services correspondence regarding property tax increases.
Moved by J. Hagell
Seconded by D. Dennis
"That the correspondence be received and filed."
Motion Carried Unanimously
(b) Elgin - St. Thomas Health Unit correspondence regarding proposed guidelines for the
creation of building lots.
Moved by W. Casier
Seconded by J. Volkaert
"That the Elgin- St. Thomas Health Unit be advised that the Township recommends
individual assessments of each lot creation rather than a blanket County policy."
Motion Carried Unanimously
(c) Copy of correspondence from Farm Practices Protection Board to Jayson Youcke
regarding a request for a hearing under the Farm Practices Protection Act.
Moved by J. Volkaert
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 15 - JANUARY 21, 1993
MINUTES
(d) County of Elgin Land Division Committee notice of a public meeting regarding a consent
application submitted by John & Theresa Geurtjens, Lot 113, N.T.R.
Moved by D. Dennis
Seconded by J. Hagell
"That the Elgin County Land Division Committee be advised that the Township
recommends approval of Application #E129/92 subject to a $500.00 cash payment
in lieu of parkland dedication."
Motion Carried Unanimously
(e) County of Elgin Land Division Committee notice of a public meeting regarding a consent
application submitted by Paul & Jose DePlancke, Part Lot 18, Concession 9.
Moved by W. Casier
Seconded by D. Dennis
"That the Elgin County Land Division Committee be advised that the Township
recommends approval of Application #E134/92 subject to a $500.00 cash payment
in lieu of parkland dedication and that the subject property be rezoned to permit a
rural residential lot."
Motion Carried Unanimously
(f) County of Elgin Land Division Committee notice of a public meeting regarding a consent
application submitted by Stuart & Mary Lou Hoogsteen, Lot 23, Concession 5.
Moved by W. Casier
Seconded by J. Volkaert
"That the Elgin County Land Division Committee be advised that the Township
recommends approval of Application #E135/92 subject to a $500.00 cash payment
in lieu of parkland dedication."
Motion Carried Unanimously
(g) Ontario Federation of Agriculture request for support of a resolution asking the
Provincial Government to review the Gaming Policy.
Mr. Bruce Johnson and Mr. Dale Baker appeared before Council to make a presentation
with respect to the position taken by the Ontario Federation of Agriculture regarding the
Provincial Governments Gaming Policy.
Moved by J. Volkaert
Seconded by W. Casier
"That the Council of the Township of Bayham supports the position of the Ontario
Federation of Agriculture to hold further discussions on the detrimental impacts on
the horse racing industry and the agricultural industry with respect to the Provincial
Government's Gaming Policy."
Motion Carried Unanimously
REGULAR COUNCIL - 16 - JANUARY 21, 1993
MINUTES
(h) Port Burwell Canadian Jamboree Camp Committee request for financial assistance.
Moved by J. Hagell
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent James Gibbons.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending January 21, 1993. Mr. Gibbons was pleased to announce
that Terry Allin passed the Chain Saw and Safety Maintenance Course offered by the
Ministry of Skills Development. He noted Mr. Allin is now eligible to train other
Township Staff the Chain Saw and Safety Maintenance Course. Mr. Gibbons informed
Council new radios were installed and communications have improved greatly. He also
noted traffic was now flowing over the Tillsonburg Townline Bridge as construction is
complete.
(b) Report from Fire Chief
Fire Chief Ken Laemers and Deputy Fire Chief Merlin Norris were present to advise
Council on the activities of the Fire Department. Mr. Laemers informed Council that
Eric Crofts was presently taking the 100 Hour Fire Course. In addition, Mr. Crofts is
also taking a Fire Prevention Course. Mr. Laemers noted these courses would allow Mr.
Crofts to obtain a Fire Prevention Certificate upon completion of the 100 Hour Course.
It was suggested that Mr. Crofts would be appointed officially as the Fire Department's
Fire Prevention Officer after completion of the course. Mr. Norris informed Council
that all small engines and pumps as well as all the fire trucks have now been serviced
and safety checked pursuant to Ministry of Labour regulations. In light of the recent
tragedy in Dutton, Mr. Laemers suggested the Township could possibly purchase smoke
detectors to sell at a reduced rate or give away to less fortunate families. Reeve Chute
replied this type of program could be sponsored by local service clubs or insurance
companies. In reply to Deputy Reeve Volkaerts question Mr. Laemers stated 100 signs
have yet to be placed, but they should be completed by early spring.
(c) Report from Clerk Treasurer regarding an Officer and Employee Appointment By-Law.
Moved by J. Volkaert
Seconded by W. Casier
"That Council pass a By-Law adopting an Officer and Employee Appointment By-
Law."
Motion Carried Unanimously
REGULAR COUNCIL - 19 - JANUARY 21, 1993
MINUTES
(d) Report from Clerk Treasurer regarding a revised Council Procedural By-Law.
Moved by W. Casier
Seconded by J. Hagell
"That Council pass a by-law adopting a revised Council Procedural By-Law."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding a quotation for the installation of a new telephone
system at the Township Office.
Moved by J. Volkaert
Seconded by W. Casier
"That the Quote of Amtelecom Inc. be accepted."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-5 Interim Levy By-Law
93-6 Officer and Employee Appointment By-Law
93-7 Council Procedural By-Law
93-8 Confirming By-Law
REGULAR COUNCIL - 18 - JANUARY 21, 1993
MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"That By-Laws 93-5, 93-6, 93-7 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by I. Hagell
"That By-Laws 93-5, 93-6, 93-7 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"That By-Law 93-8 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"That By-law 93-8 be taken as read a third time and fmally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Volkaert
Seconded by W. Casier
"That the Council meeting be adjourned."
Motion Carried Unanimously
(1:7- XY/a0/11
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
FEBRUARY 4, 1993
10:00 A.M.
The regular meeting of the Council of the Township of Bayham was held at 10:00 a.m. on
Thursday, February 4, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell,
Clerk Treasurer Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building
Official Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"That the minutes of January 21st be adopted."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
No items.
6. ACCOUNTS
No items.
REGULAR COUNCIL - 20 - FEBRUARY 4, 1993
MINUTES
7. PUBLIC MEETING
No meetings scheduled.
S. CORRESPONDENCE
(a) Ministry of Municipal Affairs correspondence regarding Bill 90, an Act with respect to
Apartments in Houses and Granny Flats legislation.
Moved by J. Volkaert
Seconded by D. Dennis
"That the correspondence be received and filed."
Motion Carried Unanimously
(b) Ministry of Transportation correspondence regarding 1993 subsidy on sidewalks along
County Roads and King's Highways.
Moved by J. Volkaert
Seconded by W. Casier
"That the Clerk be authorized to make application for the repair and improvement
of the sidewalk along County Road 39 east of Highway 19 to East St."
Motion Carried Unanimously
(c) Ministry of Transportation correspondence regarding 1993 subsidy on Early Retirement
Incentive Payments to Employees.
Moved by D. Dennis
Seconded by J. Hagell
"That the correspondence be received and filed."
Motion Carried Unanimously
(d) Ministry of Municipal Affairs and Association of Municipalities of Ontario
correspondence regarding draft provincial-municipal agreement with respect to General
Welfare Assistance allowances and the disentanglement process.
Moved by J. Hagell
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 21 - FEBRUARY 4, 1993
MINUTES
(e) Township of Malahide notice of Ontario Drainage Tribunal hearing on April. 22, 1993
regarding County Road #43 Drain.
Moved by W. Casier
Seconded by D. Dennis
"That the correspondence be received and filed."
Motion Carried Unanimously
(f) Township of Malahide notice of intent to stop up and sell the Road Allowance between
Concessions 3 & 4 in Part of Lot 35.
Moved by J. Volkaert
Seconded by W. Casier
"That the Township of Malahide be advised the Township of Bayham has no
objection to the closing and selling of the Road Allowance between Concessions 4 &
5 in Part of Lot 35."
Motion Carried Unanimously
(g) County of Elgin correspondence regarding phase-in program assistance.
Moved by J. Volkaert
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
(h) Township of Ramsay request for support of a resolution regarding the Sewell
Commission.
Moved by D. Dennis
Seconded by J. Volkaert
"That the resolution of the Township of Ramsay be endorsed."
Motion Carried Unanimously
(i) Township of Gordon request for support of a resolution regarding promotion of
refundable cans and bottles by the beverage industry.
Moved by W. Casier
Seconded by J. Volkaert
"That the resolution of the Township of Gordon be endorsed."
Motion Carried Unanimously
REGULAR COUNCIL - 22 - FEBRUARY 4, 1993
MINUTES
(j) Long Point Region Conservation Authority circulation of minutes of a meeting held
January 6, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"That the correspondence be received and filed."
Motion Carried Unanimously
(k) Tillsonburg Tri-County Agricultural Society request for financial assistance for the
Society's 139th Annual Fair.
Moved by J. Hagell
Seconded by J. Volkaert
"That the request of the Tillsonburg Tri-County Agricultural Society be deferred
until the adoption of the 1993 Budget."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent James Gibbons.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending January 21, 1993. Mr. Gibbons advised Council that the
Brown Sideroad is in poor condition due to the installation of the Ministry of the
Environment's waterline. He added that the contractors do not appear to be taking
precautions to prevent further damage to the road.
Moved by J. Volkaert
Seconded by W. Casier
"That Ministry of the Environment and Proctor&Redfern be advised the Township
is dissatisfied with the extent of damage to the Brown Sideroad."
Motion Carried Unanimously
(b) Report from Chief Building Inspector.
Chief Building Official Dwayne Daniel was present to advise Council on building
department, by-law enforcement and drainage matters for the period ending February 4,
1993. With respect to the request of Charles Wolfe to locate a mobile home on his farm,
Mr. Daniel inspected the site and recommended Mr. Wolfe choose one of the two sites
proposed. Mr. Roger Wolfe, who will live in the mobile home, was present to ask
Council to allow a different location than recommended by Mr. Daniel. Council
conducted a site visit and confirmed the recommendation of Mr. Daniel. Mr. Daniel
reported that Bob Moore had requested permission to install a small sign advertising his
wood and cabinet shop. Mr. Daniel had also inspected the proposed mennonite school
site and advised Council that visibility problems could occur if the school is located as
requested.
REGULAR COUNCIL - 23 - FEBRUARY 4, 1993
MINUTES
Moved by J. Hagell
Seconded by W. Casier
"That Charles and Roger Wolfe be granted permission to situate a mobile home on
Lot 1, Concession 8 subject to approval of the Chief Building Official."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding 1992 Reserves.
Moved by J. Volkaert
Seconded by W. Casier
"That as provided in the 1992 Budget, $30,000.00 be allocated to Reserve for
Equipment and $30,000.00 be allocated to Reserve for Fire Capital as at December
31, 1992."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-9 Confirming By-law.
Moved by J. Vollcaert
Seconded by W. Casier
"That By-Law 93-9 be taken as read a first and second time."
Motion Carried Unanimously
REGULAR COUNCIL - 24 - FEBRUARY 4, 1993
MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"That By-Law 93-9 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Volkaert
Seconded by W. Casier
"That the Council meeting be adjourned."
Motion Carried Unanimously
415d/ 4f/
REEVE CLERK
SPECIAL MEETING MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
FEBRUARY 12, 1993
8:30 A.M.
A special meeting of the Council of the Township of Bayham was held at 8:30 a.m. on Friday,
February 12, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell and Clerk Treasurer Donald W.
MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 8:30 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. CORRESPONDENCE
(a) Lerner & Associates correspondence regarding Jayson Youcke.
Moved by J. Volkaert
Seconded by W. Casier
"That Jayson Youcke be advised the Township does not object to Lerner &
Associates acting on Mr. Youcke's behalf before the Farm Practices Protection
Board."
Motion Carried Unanimously
4. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Clerk Treasurer regarding proposed amalgamation with the Village of
Vienna.
The Clerk Treasurer advised Council that passing a By-law under Section 2 of the
Boundary Negotiations Act permits the Ministry of Municipal Affairs to assist in
resolving disputes that may arise under the amalgamation process.
Moved by J. Volkaert
Seconded by W. Casier
"That a by-law be passed requesting the Minister of Municipal to initiate procedures
under the Boundary Negotiations Act."
Motion Carried Unanimously
SPECIAL COUNCIL - 26 - FEBRUARY 12, 1993
MEETING MINUTES
(b) Report from Clerk Treasurer regarding tile drainage loan applications from Simonne
Sioen and Vershueren Farms.
Moved by J. Volkaert
Seconded by W. Casier
"That a by-law be passed approving tile loan applications of Simonne Sioen and
Vershueren Farms."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding an agreement with the Ministry of the
Environment for funding of the Township recycling program.
Moved by J. Hagell
Seconded by J. Volkaert
"That a by-law be passed entering into an agreement with the Ministry of the
Environment for funding of the Township recycling program."
Motion Carried Unanimously
5. BY-LAWS
93-10 A by-law to initiate procedures under the Boundary Negotiations Aet with respect
to the Village of Vienna and the Township of Bayham.
93-11 A by-law to enter into an agreement with the Ministry of the Environment for
funding of the Township recycling program.
93-12 Rating by-law. (Sioen, Vershueren Farms)
93-13 Confirming By-law.
Moved by J. Hagell
Seconded by W. Casier
"That By-Laws 93-10, 93-11 and 93-12 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"That By-Laws 93-10, 93-11 and 93-12 be taken as read a third time and finally
passed."
Motion Carried Unanimously
SPECIAL COUNCIL - 27 - FEBRUARY 12, 1993
MEETING MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"That By-Law 93-13 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"That By-Law 93-13 be taken as read a third time and finally passed."
Motion Carried Unanimously
6. ADJOURNMENT
Moved by W. Casier
Seconded by J. Volkaert
"That the special Council meeting be adjourned."
Motion Carried Unanimously
47) /// /1/
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
F.O. BOX 160
STRAFFORDVILLE, ONTARIO
FEBRUARY 18, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, February 18, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell,
Clerk Treasurer Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building
Official Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Councillor Casier noted a disclosure of pecuniary interest with respect to agenda item
11(a). Deputy Reeve Volkaert noted a disclosure of pecuniary interest with respect to
agenda item 6.
3. MINUTES
Moved by Dennis
Seconded by Hagell
"That the minutes of February 4th and February 12th be adopted."
Motion Carried Unanimously
4. DEl,EGATIONS
Mr. Lloyd Cowan appeared before Council regarding a proposed severance application
in Part Lots 21 & 22, Concession 8. Mr. Cowan informed Council it is his intention to
sever the pet cemetery off his holding and construct a dwelling unit on the remnant
parcel. The Clerk advised Council the present zoning does not list a dwelling unit as a
permitted use on Mr. Cowan's property. He also advised Council that an Official Plan
Amendment would be necessary to permit a severance of this nature.
5. TENDERS
No items.
REGULAR COUNCIL - 29 - FEBRUARY 18, 1993
MINUTES
6. ACCOUNTS
Moved by Vollcaert
Seconded by Dennis
"That the Road and General Accounts for the month of January be approved."
7. PUBLIC MEETING
No meetings scheduled.
8. CORRESPONDENCE
(a) Township of Malahide Notice of Passing of a Zoning By-law. (enclosed)
Moved by Volkaert
Seconded by Casier
"That the Township of Malahide be advised the Township of Bayham does not
object to the passing of By-law 11-93."
Motion Carried Unanimously
(b) Town of Aylmer Parks and Recreation Board request for financial assistance. (enclosed)
"That the request of the Town of Aylmer Parks and Recreation Board be deferred
until the adoption of the 1993 Budget."
Motion Carried Unanimously
(c) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Roger & Jacqueline DeClercq, Lot 126 &
127, Concession 7, N.T.R. (enclosed)
Moved by Casier
Seconded by Hagell
"That the Elgin County Land Division Committee be advised the Township
recommends approval of application#E10/93 subject to a$1500 cash payment in lieu
of parkland dedication."
Motion Carried Unanimously
REGULAR COUNCIL - 30 - FEBRUARY 18, 1993
MINUTES
(d) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Maurice &Jacqueline Hughes, Part Lot 5,
Concession 10. (enclosed)
Moved by Casier
Seconded by Hagell
"That the Elgin County Land Division Committee be advised the Township
recommends approval of application #E4/93 subject to a $500 cash payment in lieu
of parkland dedication."
Motion Carried Unanimously
(e) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Frank & Eva Rosenberger, Lot 21,
Concession 3. (enclosed)
Moved by Hagell
Seconded by Casier
"That the Elgin County Land Division Committee be advised the Township
recommends approval of application #E5/93 subject to a $500 cash payment in lieu
of parkland dedication."
Motion Carried Unanimously
(f) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Roger & Jacqueline DeClercq, Lot 126 &
127, Concession 7, N.T.R. (enclosed)
Moved by Hagell
Seconded by Casier
"That the Elgin County Land Division Committee be advised the Township
recommends approval of application #E5193."
Motion Carried Unanimously
(g) Sanitary Collection Services (Project Pride) request for financial assistance. (enclosed)
Moved by Dennis
Seconded by Casier
"That a donation of $200 be made to Sanitary Collection Services (Project Pride)."
Motion Carried Unanimously
REGULAR COUNCIL - 31 - FEBRUARY 18, 1993
MINUTES
(h) St. John Ambulance St. Thomas-Elgin Branch request for financial assistance. (enclosed)
Moved by Volkaert
Seconded by Casier
"That the request of St. John Ambulance be deferred until the adoption of the 1993
Budget."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (verbal 7:30 p.m.)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending February 18, 1993. Mr. Gibbons advised Council that
Concession 8 was now gravelled and also received 2 loads of brine. He also informed
Council that the a meeting was scheduled with the Ministry of Natural Resources
regarding rehabilitation of the gravel pit.
(b) Report from Chief Building Official regarding request from Highway Meadows
Incorporated for refund of two building permit fees. (enclosed)
Moved by Volkaert
Seconded by Casier
"That a refund in the amount of $240.00 for unused building permits be made to
Highway Meadows Incorporated."
Motion Carried Unanimously
(c) Report from Chief Building Official regarding building permits issued for the period
ending January 31, 1993. (enclosed)
"That the Building Permits for the Month of January, 1993 be approved.
Motion Carried Unanimously
(d) Report from Drainage Inspector regarding repairs to the Fernley Drain. (enclosed)
Moved by Hagell
Seconded by Dennis
"That the report be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 32 - FEBRUARY 18, 1993
MINUTES
(e) Report from Clerk Treasurer regarding fees charged for Official Plan Amendments and
Zoning By-law amendments. (enclosed)
Moved by Hagell
Seconded by Dennis
"That the report be deferred."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding fees charged for Tax Certificates and Zoning &
Work Order Certificates.
Moved by Hagell
Seconded by Casier
"That the fee for Tax Certificates and Zoning Certificates be increased to $20.00."
Motion Carried Unanimously
(g) Report from Clerk Treasurer regarding appointment of Dwayne Daniel as the Township
Drainage Superintendent. (enclosed)
Moved by Hagell
Seconded by Casier
"That a by-law be passed appointing Dwayne Daniel as the Township Drainage
Superintendent and repealing By-law No. 2113."
Motion Carried Unanimously
(h) Report from Clerk Treasurer regarding a request from the Bayham Community Centre
for financial assistance. (verbal)
Moved by Casier
Seconded by Dennis
"That invoices in the amount of $1833.08 for the Bayham Community Centre be
authorized for payment."
Motion Carried Unanimously
(i) Report from Cumming Cockburn Limited regarding Draft Report on Planning and
Development Reform in Ontario. (enclosed)
Moved by Volkaert
Seconded by Casier
"That the report be deferred."
Motion Carried Unanimously
REGULAR COUNCIL - 33 - FEBRUARY 18, 1993
MINUTES
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Wayne and Sandra Casier application for and amendment to the Township Zoning By-law
concerning Part Lot 15, Concession 4.
"That the application be referred to Cumming Cockburn Limited for by-law
preparation."
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-15 A By-law to appoint Dwayne Daniel as Drainage Superintendent.
93-16 A By-law to repeal By-law 92-49.
93-17 Confirming By-law
Moved by J. Volkaert
Seconded by W. Dennis
"That By-Laws 93-15 and 93-16 be taken as read a first and second time."
Motion Carried Unanimously
Moved by Casier
Seconded by Volkaert
"That By-Laws 93-15 and 93-16 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by Hagell
Seconded by Dennis
"That By-Law 93-17 be taken as read a first and second time."
Motion Carried Unanimously
REGULAR COUNCIL - 34 - FEBRUARY 18, 1993
MINUTES
Moved by Dennis
Seconded by Casier
"That By-Law 93-17 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by Casier
Seconded by Volkaert
"That the Council meeting be adjourned."
Motion Carried Unanimously
l
2e/
REEVE _ CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
MARCH 4, 1993
10:00 A.M.
The regular meeting of the Council of the Township of Bayham was held at 10:00 a.m. on
Thursday, March 4, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaprt Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell,
Clerk Treasurer Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building
Official Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Councillor Casier noted a disclosure of pecuniary interest with respect to agenda item 8
(i).
3. MINUTES
Moved by Dennis
Seconded by Hagell
"That the minutes of February 18th be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 10:30 a.m. -Gary Blazak regarding Municipal Housing Study and other planning related
issues.
Mr. Gary Blazak was present to review the draft Municipal Housing Study prepared for
the Township of Bayham by Cumming Cockburn Limited. Mr. Blazak noted the end
product of an approved Municipal Housing Study would be an Official Plan Amendment
to bring the Plan into conformance with current Provincial Legislation. The next step
in having the study finalized is to have a public meeting to receive public comments on
the document.
(b) 11:45 a.m. - Paul DeCloet regarding future use of property in Part Lots 22 & 23,
Concession 9.
Mr. DeCloet advised Council he would meet with the Clerk Treasurer and the Township
Planning Consultant before making a presentation to Council.
REGULAR COUNCIL - 36 - MARCH 4, 1993
MINUTES
(c) 2:45 p.m. -Vicky Wiggans regarding a request from the Boy Scouts for financial support
of their annual paper drive.
Vicky and Cliff Wiggans appeared before Council to request financial assistance for the
Straffordville Boy Scouts annual paper drive. In reply to Deputy Reeve Volkaert's
question Mrs. Wiggans replied the paper drive should not hinder recycling efforts but
encourage and remind people to recycle. She continued that the collected paper will be
going to a Langton area farm as bedding for farm animals,
(d) 3:00 p.m. - O.P.P. Constable Joe Martin to present the 1992 Community Policing
Report.
Constable Joe Martin and Dave Lee were present to present the 1992 Community
Policing Report. Mr. Martin noted there were not any fatal motor vehicle accidents in
Bayham Township in 1992.
(e) 4:00 p.m. - Milt Chesterman regarding 1993 taxes.
Mr. Milt Chesterman appeared before Council to voice his displeasure with the increase
in his interim tax bill. Mr. Chesterman noted his taxes were 64% higher than in 1992.
The Clerk Treasurer advised Mr. Chesterman the interim tax bill was 8% higher than
in 1992 and the reason his tax bill was considerably higher was due to county wide
market value reassessment.
5. TENDERS
No items.
6. ACCOUNTS
No items.
7. PUBLIC MEETING
No meetings scheduled.
8. CORRESPONDENCE
(a) Association of Municipalities of Ontario request for action regarding Sewer and Water
Charge Proposals.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Ministry of Environment and Energy be advised the Township strongly
objects to the annual charge to sewer and water systems operated under the Ontario
Water Resources Act."
Motion Carried Unanimously
REGULAR COUNCIL - 37 - MARCH 4, 1993
MINUTES
(b) Farm Practices Protection Board Notice of a Hearing with respect to Jayson Youcke and
Fred Hermann.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Ministry of Transportation correspondence regarding 1993 Grant Allocations.
Moved by D. Dennis
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Township of Osprey request for support of a resolution petitioning the provincial
government not to approve the recommendations of the Commission on Planning Reform
and Development Reform in Ontario.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Elgin County Board of Education correspondence regarding Market Value Assessment
Phase-In Assistance.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(0 Long Point Region Conservation Authority circulation of Minutes of a meeting held
February 3, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 38 - MARCH 4, 1993
MINUTES
(g) Town of Caledon request for passage of a resolution calling for an increase in the portion
of the aggregate tonnage levy payable to host municipalities.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) Metropolitan Toronto request for support of a resolution regarding the inclusion of the
Adams Mine Site in the short list prepared by the Interim Waste Authority.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried
(i) County of Elgin Land Division Land Division Committee notice of a public
meeting regarding a consent application submitted by Wayne&Sandra Casier concerning
Lot 15, Concession 4.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of application #E15/93 subject to the following conditions:
1. That the applicant make a $500.00 cash payment in lieu of parkland dedication
to the Township.
2. That the Land Division Committee be advised in writing by the Township that the
subject conforms to the Township Zoning By-law."
Motion Carried Unanimously
(j) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Anna Szuba concerning Lot 24, Concession
9.
Moved by W. Casier
Seconded by J. Hagell
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of application#E19/93 subject to a $500 cash payment in lieu
of parkland dedication."
Motion Carried Unanimously
REGULAR COUNCIL - 39 - MARCH 4, 1993
MINUTES
(k) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Urban &Louise Vantyghem concerning Lot
9, Concession 8.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of application #E25/93 subject to the following conditions:
1. That the applicant make a $500.00 cash payment in lieu of parkland dedication
to the Township.
2. That the Land Division Committee be advised in writing by the Township that the
subject conforms to the Township Zoning By-law."
Motion Carried Unanimously
(1) County of Elgin Land Division Land Division Committee notice of a public meeting of
regarding a consent application submitted by Urban&Louise Vantyghem concerning Lot
9, Concession 8.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of application#E24/93 subject to a $500 cash payment in lieu
of parkland dedication."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending March 4, 1993. Mr. Gibbons advised Council he was in
the process of obtaining quotes and estimates for preparation of the 1993 Budget.
(b) Report from Chief Building Official regarding building permits issued for the period
ending February 28, 1993. (enclosed)
Moved by W. Casier
Seconded by D. Dennis
"THAT the Building Permits for the Month of February, 1993 be approved.
Motion Carried Unanimously
REGULAR COUNCIL - 40 - MARCH 4, 1993
MINUTES
(c) Report from Clerk Treasurer regarding CHUMS Money Market Investment Fund.
(enclosed)
Moved by D. Dennis
Seconded by W. Casier
"THAT a by-law be passed entering into an agreement with CHUMS Financing."
(d) Report from Clerk Treasurer regarding Richmond Ball Park. (enclosed)
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be received and filed."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding Phase-In Assistance. (available at Council
Meeting)
Moved by W. Casier
Seconded by J. Volkaert
"THAT the report be tabled."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding Moore Bridge. (enclosed)
Moved by J. Hagell
Seconded by D. Dennis
"THAT Soreny Farms be advised the Township accepts in principal the settlement
proposed in the letter dated February 19, 1993."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
REGULAR COUNCIL - 41 - MARCH 4, 1993
MINUTES
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Clerk Treasurer regarding fees charged for Official Plan Amendments and
Zoning By-law Amendments. (February 18, 1993)
13. OTHER BUSINESS
No items,
14. BY-LAWS
93-18 A By-law to authorize the Corporation to invest money through an agent of the
municipality.
93-17 Confirming By-law.
Moved by W. Casier
Seconded by J. Hagell
"THAT By-Law 93-18 be taken as read a first and second time."
Motion Carried Unanimously
Moved by Casier
Seconded by Volkaert
"That By-Law 93-18 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by Hagell
Seconded by Dennis
"That By-Law 93-19 be taken as read a first and second time."
Motion Carried Unanimously
Moved by Dennis
Seconded by Casier
"That By-Law 93-19 be taken as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL 42 - MARCH 4, 1993
MINUTES
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell.
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
) - b`(-' e (.-- 2 -' / '
'/ 7. 0
r 101/
REEVE) CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
MARCH 18, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, March 18, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell, Clerk Treasurer Donald
W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of March 4th be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 8:00 p.m. - Merlyn Wolfe regarding condition of Township roads.
Mr. Merlyn Wolfe appeared befor Council to complain about the condition of Chapel
Street. Mr. Wolfe noted that Chapel St. is in the poorest condition in recent memory
and requested that Township Roads staff grade and gravel the street to improve it's
condition and make it passable. He also requested that when snowplowing the street the
wing plow be lifted.
5. TENDERS
No items.
REGULAR COUNCIL - 44 MARCH 18, 1993
MINUTES
6. ACCOUNTS
Moved by W. Casier
Seconded by J. Hagell
"THAT the Road and General Accounts for the period ending February 28, 1993 be
approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meetings scheduled.
8. CORRESPONDENCE
(a) Long Pont Region Conservation Authority Financial Statements for the year ending
December 31, 1992.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) The Elgin County Roman Catholic Separate School Board correspondence regarding
Market Value Assessment Phase-In Assistance program.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Ministry of Natural Resources correspondence regarding proposed amendments to the
Trees Act.
Moved by J. Hagell
Seconded by W. Cagier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 45 - MARCH 18, 1993
MINUTES
(d) Town of Lindsay request for support of a resolution regarding abandonment of railway
lines.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Ontario Building Officials Association request for proclamation declaring the week of
April 11, 1993 as Building Regulation Awareness Week.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) Gibson, Linton, Toth & Campbell correspndence regarding the Estate of Ida Tamasovits
Tax Sale to Emerson.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending March 18, 1993. Mr. Gibbons advised Council that the
well at the Township Garage was pumping mud through the system. Council instructed
Mr. Gibbons to carry out repairs to alleviate the problem. Mr. Gibbons noted that
Grader #7 had 4 new brake pads installed.
(b) Report from Clerk Treasurer regarding Tax Arrears.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 46 - MARCH 18, 1993
MINUTES
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Lloyd and Myrna Cowan application for an amendment to the Official Plan concering S.
Part Lots 21 & 22, Concession 8.
Moved by W. Casier
Seconded by J. Hagell
"THAT the application be referred to Cumming Cockburn Limited for an Official
Plan Amendment."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Clerk Treasurer regarding fees charged for Official Plan Amendments and
Zoning By-law Amendments. (February 18, 1993)
The item was not dealt with for 3 consective weeks and pursuant to the Council
Procedural By-law the item shall be removed from the agenda.
13. OTHER BUSINESS
(a) Frank Cowan Company Limited presentation of Township Comprehensive Insurance
Program.
Mr. Bryce Sibbick of Frank Cowan Company Limited and Mr. Gerry Taylor of Gerald
V. Taylor Insurance Brokers appeared before Council to present the proposed
Comprehensive Inusrance Program. Mr. Sibbick noted the overall annual cost was
approximately $2,500.00 less than in 1992 and several of the coverage amounts
increased.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the quote of Frank Cowan Company Limited for a Comprehensive
Insurance Program for the Township of Bayham be accepted."
Motion Carried Unanimously
14. BY-LAWS
93-20 Confirming By-law.
REGULAR COUNCIL - 47 - MARCH 18, 1993
MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT By-Law 93-20 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT By-Law 93-20 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
OPP 4 ;40:aie/r
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
APRIL 15, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, April 15, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councilors Wayne Casier, Jim Hagell, and Doug Dennis, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Councillor Casier declared a disclosure of pecuniary interest and the general nature
thereof with respect to agenda item 9(b).
3. MINUTES
4. DELEGATIONS
(a) 7:45 p.m. - Carla Matos et al regarding road conditions.
Mr. George & Carla Matos et al appeared before Council to voice their displeasure
regarding road conditions in the area of the road allowance between concession 5 and
South Gore and the road allowance between lots 133 and 134 Talbot Road (Taylor Rd.).
Concern was voiced that school buses would not travel area roads and children had to
be driven or walk to areas where the buses would pick the children up. Council was also
advised the mail truck would not travel the roads after getting stuck. In reply to a
question Reeve Chute answered it was Township policy to gravel roads in 10 year cycles.
He also informed the residents that the Taylor Rd. was gravelled 7 years ago with 2" -
3" inches of A gravel. Road Superintendent Jim Gibbons noted the cost to reconstruct
and gravel 2 km of road would be approximately $27,000 - $28,000. The residents
agreed that one access to a paved road would suffice until proper upgrading could be
completed.
(b) 8:00 p.m. - David Free and Cindy Allin, Village of Port Burwell, regarding proposed
municipal bouncy adjustment.
Mr. Free and Mrs. Allin were unable to attend the meeting.
REGULAR COUNCIL - 57 - APRIL 15,1993
MINUTES
(c) 8:30 p.m. - Mary and. Jake Zacharias regarding proposed Zoning By-law and Official
Plan Amendment on Part Lot 6, Concession 6.
Mr. and Mrs Zacharias informed Council they wished to amend an application for an
Official Plan Amendment to permit the creation of one lot, not the original two applied
for. In reply to Reeve Chute's question Mr. Zacharias noted the Ministry of
Transportation had given verbal approval for access off Highway #3. Mr. and Mrs
Zacharias agreed to remove a hobby farm as a permitted use under the Estate Residential
to avoid land use conflicts with the residential neighbours on Shady Lane. The Clerk
advised Council that a second public meeting was not necessary and area residents would
be advised in writing when the Official Plan Amendment and Zoning By-law Amendment
would be considered by Council.
5. TENDERS
No items.
6. ACCOUNTS
Road and General Accounts for the period ending March 31, 1993.
Moved by D. Dennis
Seconded by W. Casier
"THAT the Road and General Accounts for the month of March, 1993 be
approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meetings scheduled
8. CORRESPONDENCE
(a) Copy of correspondence from the Ministry of the Environment the Ministry of Municipal
Affairs regarding Official Plan Amendment No. 64.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 58 - APRIL 15,1993
MINUTES
(b) Ministry of the Environment correspondence regarding approval of recycling grants.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Copy of correspondence from the County of Elgin to the Association of Municipalities
of Ontario regarding Draft Agreement on Disentanglement.
Moved by W. Casier
Seconded by D. Dennis
"THAT the resolution of the County of Elgin be endorsed."
Motion Carried Unanimously
(d) Long Point Region Conservation Authority circulation of minutes of a meeting held
February 23, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) County of Elgin Land Division Land Division Committee notice of a public
meeting regarding a consent application submitted by Mike&Marlene Weber concerning
Part Lots 11, 12 & 13, Concession 8.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application#E35193 as amended subject to$500.00
cash payment in lieu of parkland dedication."
Motion Carried Unanimously
REGULAR COUNCIL 59 APRIL 15,1993
MINUTES
(1) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by 571515 Ontario Ltd. concerning Lots 110
& 111, Concession 6 S.T.R.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be notified that the Council
of the Township of Bayham objects that the request of the Township to defer
hearing applications #E27/93, //E28/93, #E29/93 was not complied with."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham objects to applications #E27193, #E28/93 and #E29/93 and that the appeal
be forwarded to the Ontario Municipal Board."
Motion Carried Unanimously
(g) County of Elgin Land Division Land Division Committee notice of a public meeting
regarding a consent application submitted by Judy Gagnon concerning S. Part Lot 136,
Concession 6 S.T.R.
Moved by W. Casier
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application E#40/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(h) Ontario Municipal Recreation Association correspondence regarding provincial review
of grant applications under Ontario Regulation 517.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Minister of Culture, Tourism and Recreation be advised the Council of
the Township of Bayham supports the position of the Ontario Municipal
Association."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the Correspondence be referred to all parties in the Township of Bayham
with an interest in recreation."
Motion Carried Unanimously
REGULAR COUNCIL 60 - APRIL 15,1993
MINUTES
(i) Straffordville Minor Ball Association request for financial assistance.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the request be differed until the adoption of the 1993 budget."
Motion Carried Unanimously
(j) Marcel LeHouillier correspondence requesting the closure of the Road Allowance
between Concessions 3 & 4 through Lots 7, 8 and 9.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(k) Straffordville Lions Club request for municipal approval for a Special Occasion Permit
at the Bayham Community Centre on July 9, 10 and 11, 1993.
Moved by D. Dennis
Seconded by J. Hagen
"THAT the Council of the Township of Bayham has no objection to the issuance of
a Special Occasion Permit to the Straffordville Lions Club at the Bayham
Community Centre on July 9, 10, 11, 1993."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent.
Road Superintendent Jim Gibbons was present to advise Council on Road Department
activities for the period ending April 14, 1993. Mr. Gibbons advised Council that a
meeting was scheduled for April 19, 1993 at 11:00 am to meet with the consulting
engineers, Proctor and Redfern, on the Vienna/Port Burwell Watermain project. He also
informed Council that cold mix patching was done on the 2nd Concession to repair areas
where water had damaged the road. In addition, four loads of salt brine were spread on
the 8th Concession and the South West Oxford Townline.
(b) Report from Chief Building Official regarding building permits issued for the period
ending March 31, 1993.
Moved by J. Volkaert
Seconded by J. Hagen
"THAT the Building Permits for the Month of March be approved."
REGULAR COUNCIL - 61 - APRIL 15,1993
MINUTES
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Urbain and Louise Vantyghem application for an amendment to the Zoning By-law
concerning Lot 6, Concession 8. (enclosed)
Moved by J. Hagell
Seconded by W. Casier
"THAT the application of Urbain & Louise Vantyghem be referred to Cumming
Cockburn Ltd. for By-Law preparation."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Gibson, Linton, Toth & Campbell correspondence regarding mobile homes. (April 1,
1993)
(e) Gibson, Linton, Toth & Campbell correspondence OHRP Loan made to Beverly
Handley. (April 1, 1993)
13. OTHER BUSINESS
14. BY-LAWS
93-25 Confirming By-law
Moved by D. Dennis
Seconded by W. Casier
"THAT By-Law 93-25 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by J. Hagell
"THAT By-Law 93-25 be as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL - 62 - APRIL 15,1993
MINUTES
15. ADJOURNMENT
Moved by W. Casier
Seconded by D. Dennis
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
, ////// `. ' /1
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
APRIL 1, 1993
10:00 A.M.
The regular meeting of the Council of the Township of Bayham was held at 10:00 a.m. on
Thursday, April 1, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell and Doug Dennis, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of March 18, 193 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 2:00 p.m. - Long Point Region Conservation Authority representatives to present year
end review.
Mr. Jim Oliver, General Manager of the Long Point Region Conservation Authority,
Chairman, Paul De Closet, and members Jack Petrie and Margaret Howey appeared
before Council to present the 1992 year end review.
(b) 1:30 p.m. Mr. Harold Stoll appeared before Council to present a site plan for a
proposed school. Council informed Mr. Stoll that the placement of the school must
conform with the Agricultural Code of Practice. Chief Building Official Dwayne Daniel
advised Mr. Stoll that he would contact the Ministry of Agriculture and Food to ascertain
is the site is in conformance with the Code.
REGULAR COUNCIL - 49 - APRIL 1, 1993
MINUTES
5. TENDERS
No items.
6. ACCOUNTS
No items.
7. PUBLIC MEETING
Moved by J. Hagell
Seconded by W. Casier
"THAT the Council meeting be adjourned for the purpose of holding a Public
Meeting pursuant to the provisions of the "Planning Act. "
Motion Carried Unanimously
1. CALL TO ORDER
Reeve Chute called the meeting to order at 11:00 a.m. and advised Council there were
3 applications to be dealt with. The first application is for a Zoning By-law amendment
submitted by Wayne and Sandra Casier, the second is a Zoning By-law amendment
submitted by Paul and Jose De Plancke and the third application is for a Zoning By-law
amendment submitted by John Nezezon.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Councilor Casier declared a disclosure of pecuniary interest and the general nature
thereof with respect to an application submitted concerning property owned by Councillor
Casier.
3. APPLICATIONS
a) Wayne and Sandra Casier, Part Lots 15, Concession 4.
i) Staff Report The Clerk advised Council the application was submitted to create
a lot for farm help purposes pursuant to section 4.2.6 b) of the Township Official Plan.
No written objections were received.
ii) Presentation By Applicant Mr. Casier was present and did not have any
comments.
REGULAR COUNCIL 50 APRIL 1, 1993
MINUTES
iii) Public Comments No member of the public was present to comment on the
application.
iv) Council Questions and Discussions There were no comments or questions from
Council.
b) Paul and Jose De Plancke, Lot 18, Concession 9.
i) Staff Report The Clerk advised Council the purpose of the application was to
permit the severance of a surplus dwelling no longer needed by the applicant. No written
or verbal objection were received.
ii) Presentation By Applicant The applicant was not present.
iii) Public Comments No member of the public was present to comment on the
application.
iv) Council Questions and Discussions There were no comments or questions from
Council.
c) John Nezezon, Part Lot 21, Concession 4.
i) Staff Report The Clerk advised Council the purpose of the application was to
permit the creation of a retirement lot. No written or verbal objection were received.
ii) Presentation By Applicant The applicant was not present.
iii) Public Comments No member of the public was present to comment on the
application.
iv) Council Questions and Discussions There were no comments or questions from
Council.
REGULAR COUNCIL - 51 - APRIL 1, 1993
MINUTES
4. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"That the Public Meeting be adjourned."
Motion Carried Unanimously
At this point the regular Council Meeting resumed.
8. CORRESPONDENCE
(a) County of Elgin correspondence regarding 1993 County Budget and levy.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Ministry of the Environment notice of Certificate of Approval for proposed waterline
along Highway 19, Mill St. and Centre St.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Gibson, Linton, Toth & Campbell correspondence regarding mobile homes.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be tabled until further information is obtained."
Motion Carried Unanimously
(d) Township of Malahide Notice of the passing of a Zoning by-law concerning Part Lot 35,
Concession 4.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 52 - APRIL 1, 1993
MINUTES
(e) Gibson, Linton, Toth & Campbell correspondence OHRP Loan made to Beverly
Handley.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be tabled until further information is obtained."
Motion Carried Unanimously
(f) Recycling Council of Ontario correspondence regarding Waste Reduction Week to be
held October 4 -10, 1993.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the correspondence be referred to TEAM Systems & OVEAC."
Motion Carried Unanimously
(g) Ontario Good Roads Association correspondence regarding Phase 1 of Disentanglement
Agreement.
Moved by W. Casier
Seconded by J. Hagell
"THAT the OGRA be advised the Township of Bayham supports the position of the
association with respect to the Steering Committee reviewing concerns raised by
municipalities."
Motion Carried Unanimously
(h) Copy of correspondence from Cumming Cockburn Limited to the Commission on
Planning and Development Reform in Ontario regarding the Draft Report of the
Commission.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 53 - APRIL 1, 1993
MINUTES
(i) Ron Chatten correspondence regarding activities of the Otter Valley Environmental
Action Committee.
Moved by W. Casier
Seconded by J. Volkaert
"THAT a donation of $200.00 be made to the OVEAC."
Motion Carried Unanimously
(j) Jacques Oppers correspondence regarding 1993 business taxes.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(k) Wiggans Janitorial Services correspondence regarding cleaning records at the Bayham
Community Centre.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(1) Tillsonburg & District Multi-Service Centre request for financial assistance.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be deferred until the adoption of the 1993 budget."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent.
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending April 1, 1993.
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
REGULAR COUNCIL - 54 - APRIL 1, 1993
MINUTES
11. APPLICATIONS
12. UNFINISHED BUSINESS AND DEFERRED) ITEMS
No items.
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-21 A By-law to revise Council remuneration.
93-22 A By-law to establish employee remuneration policies.
93-23 Confirming By-law (3 readings)
Moved by J. Volkaert
Seconded by D. Dennis
"THAT By-Laws 93-21, 93-22, Z283-93, Z284-93, Z285-93 be taken as read a first
and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by J. Volkaert
"THAT By-Laws 93-21, 93-22, Z283-93, Z284-93, Z285-93 be taken as read a third
time and finally passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT By-Law 93-23 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT By-Law 93-23 be taken as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL - 55 - APRIL 1, 1993
MINUTES
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
V ..,1 ' /41
4/
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSIHP OF BAYHAM
P.O. BOX 160
S'I'RAFFORDVILLE, ONTARIO
MAY 6, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, May 6, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell, Clerk Treasurer Donald W.
MacLeod, Road Superintendent James Gibbons and Chief Building Official Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
3. MINUTES
April 1, 1993, April 15, 1993
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of April 1, 1993 and April 15, 1993, as amended be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 8:00 p.m. Sandra Causyn regarding financial assistance for 4H Exchange Program.
Sandra Causyn and her daughter Quincy appeared before Council to request a donation
to help offset expenses involved with a 4H exchange with children from Prince George,
British Columbia. 4H is approaching all service clubs and organizations and
municipalities in the area for donations. The club is also holding various fund raisers.
Reeve Chute advised the Causyns that all grant requests are dealt with at a budget session
and at that time a decision would be made on where financial assistance grants would be
distributed.
Moved by D. Dennis
Seconded by J. Hagell
"THAT this request be deferred until the adoption of the 1993 budget."
Motion Carried Unanimously
REGTJLAR COUNCIL 72 - MAY 6,1993
MINUTES
5. TENDERS
No items.
6. ACCOUNTS
No items.
7. PUBLIC MEETING
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council Meeting be adjourned for the purposes of holding a public
meeting pursuant to the provisions of the Planning Act. "
Motion Carried Unanimously
8. CORRESPONDENCE
(a) Ministry of the Environment correspondence regarding three R. Programs.
Moved by W. Cagier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Ministry of Transportation correspondence regarding effects on road grants with respect
to the Expenditure Control Plan.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 73 - MAY 6,1993
MINUTES
(c) County of Elgin Land Division Committee notice of a public meeting regarding a consent
application submitted by Stanley and Regina Berzinis concerning Lots 19 & 20,
Concession 2.
Moved by J. Hagell
Seconded by W. Casier
"THAT the Elgin County Land Division Committee be advised that the Township
recommends approval of Applications E42/93 subject to a $500.00 cash payment in
lieu of parkland dedication."
Motion Carried Unanimously
(d) County of Elgin Land Division Committee notice of a public meeting regarding a consent
application submitted by Andy Dieleman Ltd. concerning part Lot 6, Concession 9.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of Application E41193 subject to the following conditions:
1. That the applicant make a $500.00 cash payment in lieu of parkland
dedication to the Township.
2. That the subject property be rezoned to conform with the Township
Zoning By-Law."
Motion Carried Unanimously
(e) County of Elgin Correspondence regarding County-wide re-assessment.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) Copy of correspondence from the Long Point Region Conservation Authority to Ms.
Gundy Goutowski regarding potential severance concerning part Lots 15 and 16,
Concession 3.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 74 - MAY 6,1993
MINUTES
(g) Long Point Region Conservation Authority circulation of minutes of a meeting held April
7, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) Elgin County Board of Education correspondence regarding 1993 school board mill rates
and the municipal requirements.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(i) Town of Geraldton correspondence requesting support of a resolution concerning the role
of the Association of Municipalities of Ontario in negotiating on behalf of municipalities.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(j) Township of Malahide notice of a public meeting concerning part Lot 35, Concession 4
(Hamlet of Calton).
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(k) Doane Raymond correspondence regarding terms of engagement to audit the financial
statements for the Township of Bayham.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 75 - MAY 6,1993
MINUTES
(1) Doane Raymond correspondence regarding observation and recommendations arising
from the audit the year ended December 31, 1992.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Clerk be instructed to report to Council in regards to the year end
recommendation of the Township Auditor."
Motion Carried Unanimously
(m) St. Thomas-Elgin Tourist Association request for financial assistance concerning "Special
Events in Elgin."
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be deferred until the adoption of the 1993 Budget."
Motion Carried Unanimously
(n) Ontario Head Injury Association correspondence regarding a request for approval for
extension of a lottery licence.
Moved by W. Casier
Seconded by J. Hagell
"THAT the Ontario Head Injury Association be advised the Council of the Township
of Bayham grants permission to extend the sale of Break Open tickets at North Hall
Snack Bar, for the period of April 1, 1993 to March 31, 1994."
Motion Carried Unanimously
(o) The Elgin County Plowmen's Association request for financial assistance.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT this request be deferred until the adoption of the 1993 Budget."
Motion Carried Unanimously
(p) Mrs. Carol Archer et al petition for the paving of Richmond Street.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be tabled until further information is obtained."
Motion Carried Unanimously
REGULAR COUNCIL 76 MAY 6,1993
MINUTES
(q) Victoria Wiggans correspondence regarding Straffordville summer day camp proposal.
Victoria Wiggans appeared before Council to fully explain her proposal to run a summer
day camp at the Bayham Community Centre.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be tabled."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (7:30 P.M.)
Road Superintendent James Gibbons advised Council that work had commenced on the
Green Expressway in preparation for a treatment of High Float Oil. Repairs to Brown
Sideroad and the 2nd Concession which were necessary due to the installation of the
Ministry of the Environment water line were now complete.
(b) Report from Chief Building Official regarding amendments to the Ontario Building Code.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the report be received and filed."
Motion Carried Unanimously
(c) Report from Chief Building Official regarding building permits issued for the period
ending April 30, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the Building Permits for the Month of April 1993 be approved.
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding stop sign placement.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Clerk and Road Superintendent review By-Law 1894 and report to
Council."
Motion Carried Unanimously
REGULAR COUNCIL - 77 - MAY 6,1993
MINUTES
(e) Report from Clerk Treasurer regarding 1993 Prudential Group Insurance Plan proposed
rate increase.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Clerk be instructed to request Mosey and Mosey to review the 1993
Prudential Group Insurance Plan."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Clerk be instructed to continue 1992 Group Insurance Rates pending a
review of rates to be conducted by Mosey and Mosey."
Motion Carried Unanimously
(f) T.E.A.M. Systems recycling progress report.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report of T.E.A.M. Systems be tabled."
Motion Carried Unanimously
(g) Report from Clerk Treasurer regarding Cornelius Van Ymeren.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Clerk be instructed to advise,by registered mail, Cornelius Van Ymeren
that water service to Lot 8, Concession 2 (Roll #1-08600) will be disconnected if the
outstanding water bill is not satisfied by May 20, 1003."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
REGULAR COUNCIL - 78 - MAY 6,1993
MINUTES
11. APPLICATIONS
(a) Ross Carson Farms Ltd. application for an amendment to the Township Zoning By-law
concerning Lot 17, Concession .
Moved by J. Hagell
Seconded by W. Casier
"THAT the application of Elizabeth Carson be referred to Cumming Cockburn for
By-Law preparation."
Motion Carried Unanimously
(b) Max Stewart application for an amendment to the Township Zoning By-law concerning
part Lot 14, Concession North Gore.
Moved by D. Dennis
Seconded by W. Casier
"THAT the application as amended, of Max Steward be referred to Cumming
Cockburn for By-Law preparation."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
14. BY-LAWS
93-26 Confirming By-law (3 readings)
Moved by J. Volkaert
Seconded by J. Hagell
"THAT By-Law 93-26 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by D. Dennis
"THAT By-Law 93-26 be taken as read a third time and finally passed,"
Motion Carried Unanimously
REGULAR COUNCIL - 79 - MAY 6,1993
MINUTES
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
hr / -
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
MAY 20, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, May 20, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk Treasurer
Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building Official Dwayne
Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DLSCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
May 6, 1993
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of May 6, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 8:30 p.m. - Harold Stoll regarding proposed school development in Lot 2,
Concession 9
Mr. Harold Stoll appeared before Council to present a site plan for a proposed school.
Council informed Mr. Stoll that the placement of the school must conform with the
Agricultural Code of Practice. Chief Building Official Dwayne Daniel advised Mr. Stoll
that he should arrange a meeting with the Ministry of Agriculture and Food to ascertain
if the site is in conformance with the Code.
(b) 9:00 p.m. - Ken Nesbitt regarding Corinth Recreation Committee.
Mr. Ken Nesbitt, representing the Corinth Recreation Committee appeared before
Council to request financial assistance with grass cutting, purchase of baseball supplies
and material for players benches and bleachers. Reeve Chute suggested that the
Committee be formally recognized by Council and that a member of Council sit on the
Committee.
REGULAR COUNCIL - 81 - MAY 20, 1993
MINUTES
Moved by J. Hagell
Seconded by W. Casier
"THAT the Township of Bayham assume responsibility for grass cutting at the
Corinth Baseball Diamond."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT a donation of $325.00 be made to the Corinth Recreation Committee."
Motion Carried Unanimously
5. TENDERS
No items.
6. ACCOUNTS
Road and General Accounts for the period ending April 30, 1993.
Moved by D. Dennis
Seconded by J. Hage11
"THAT the road and general accounts for the month of April be approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meetings scheduled.
8. CORRESPONDENCE
(a) Ministry of Municipal Affairs correspondence regarding reduction of unconditional
grants.
The Clerk advised Council that as a result of the Expenditure Control Plan the Township
of Bayham was receiving a 12.9% cut to unconditional grants. In reply to the question,
the Clerk advised Council that road grants are not affected at this time.
Moved by J. Volkaert
Seconded by W. Casier
WHEREAS the Provincial Government's Expenditure Control Plan has reduced the
Township of Bayham's unconditional grant by 12.9%;
REGULAR COUNCIL - 82 - MAY 20, 1993
MINUTES
AND WHEREAS in addition to the Expenditure Control Plan the proposed Social
Contract could further slash the unconditional grants by 30%;
AND WHEREAS the Council of the Township of Bayham has exercised fiscal
responsibility in limiting tax increases without reducing services or laying off of
employees;
AND WHEREAS the reduction in transfer payments weakens the Township of Bayham's
ability to limit property tax increases and provide basic services necessary for the well
being of residents of Bayham Township;
NOW THEREFORE BE IT RESOLVED THAT the Provincial Government be
requested to honour their promise to raise 1993 conditional grants to 2% higher than
1992 grant allocations and not cut unconditional grants due to the effects of the
Expenditure Control Plan and the proposed Social Contract;
AND THAT Peter North, M.P.F., Elgin be requested to meet with the Council of the
Township of Bayham to join Bayham Township in opposing the proposals set forth in the
Expenditure Control Plan and the proposed Social Contract.
Motion Carried Unanimously
(b) Ministry of Municipal Affairs correspondence regarding reduction of May instalment of
unconditional grant.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Minister of Municipal Affairs be advised the Council of the Township
of Bayham strongly objects to reduction of the second instalment of the
unconditional grant."
Motion Carried Unanimously
(c) Association of Municipalities of Ontario news release regarding Draft Agreement on
Disentanglement.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Association of Municipalities of Ontario correspondence regarding Expenditure Control
Plan and Social Contract Discussions,
Moved by I. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 83 - MAY 20, 1993
MINUTES
(e) Township of Malahide correspondence regarding surface treatment of Bayham/Malahide
Townline.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed..:
Motion Carried Unanimously
(f) Oxford and East Elgin Community Futures Committee correspondence regarding
membership in Community Futures.
Moved by J, Volkaert
Seconded by D. Dennis
"THAT the Clerk be authorized to apply for nomination to the Oxford and East
Elgin Community Futures Board of Directors, as Bayham's representative."
Motion Carried Unanimously
(g) Carmen Contracting response to Township's Invoice for repairs to Brown Sideroad and
Concession 2.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) Sanitary Collection Services Ltd. correspondence regarding 1993 collection and disposal
fees and transfer station rental fees.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(i) Richmond Minor Ball Association request for financial assistance.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the correspondence be tabled."
Motion Carried Unanimously
0) Guy and Patricia Valliant request for permission to situate a mobile home on Part Lot
11, Lots 119 & 120, Concession North Gore.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 84 - MAY 20, 1993
MINUTES
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (7:30 P.M.)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending May 20, 1993. Mr. Gibbons informed Council that the
Floyd Taylor culvert was installed on May 18 with little disruption to traffic in the area.
A quotation of$8400,00 to pave Richmond Street was received. Mr. Gibbons noted the
Malahide/Bayham Townline received one load of calcium. He also informed Council
that all work on the Tillsonburg Townline Bridge was now complete, all guardrails and
approaches were finalized. Reeve Chute advised Council that John Spriet of Spriet
Associates had contacted him regarding soil testing on the bridge on the Road Allowance
between Concessions 8 and 9 in lot 2.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Spriet Associates be instructed to prepare engineered drawings for two
culverts to replace the bridge on the Road Allowance between Concessions 8 and 9
in lot 2."
Motion Carried Unanimously
(b) Report from Chief Building Official regarding Ontario Home Renewal Program (OHRP).
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be tabled until further information is obtained."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding tax arrears.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding recommendations of the Township Auditor.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
REGULAR COUNCIL - 85 - MAY 20, 1993
MINUTES
11. APPLICATIONS
No items
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Victoria Wiggans correspondence regarding Straffordville Summer Day Camp Proposal.
(May 6, 1993)
Moved by W. Casier
Seconded by J. Hagell
"THAT Victoria Wiggans be advised the Council of the Township of Bayham
supports the application to run a Summer Day Camp at the Bayham Community
Centre subject to conditions imposed by Council."
Motion Carried Unanimously
(b) T.E.A.M. Systems recycling progress report. (May 6, 1993)
Moved by D. Dennis
Seconded by I. Hagell
"THAT the Clerk be authorized to purchase 60 composters."
Motion Carried Unanimously
13. OTHER BUSINESS
Deputy Reeve Volkaert expressed dissatisfaction with commitment of the Council of the
Village of Vienna with regard to attendance at meetings of the Bayham/Vienna
Amalgamation Committee. Councillor Casier also expressed concern with the manner
in which the negotiations were progressing.
Moved by I. Volkaert
Seconded by J. Hagell
"THAT negotiations with the Village of Vienna under the Boundary Negotiations Act
be suspended pending a meeting with the Council of Vienna to reassess the goals of
the Amalgamation Committee."
Motion Carried Unanimously
14. BY-LAWS
93-27 A by-law to enter into an agreement with the Ontario Provincial Police for the provision
of facilities for a Community Policing Office.
93-28 Confirming By-law
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-law 93-27 be taken as read a first and second time."
Motion Carried Unanimously
REGULAR COUNCIL - 86 - MAY 20, 1993
MINUTES
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-law 93-27 be taken as read a third time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-law 93-28 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-law 93-28 be taken as read a third time and finally passes."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by D. Dennis
Seconded by W. Casier
"THAT the meeting be adjourned."
Motion Carried Unanimously
/46
REEVE CLERK
COMMITTEE OF ADJUSTMENT OF THE
CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
MAY 6, 1993
7:30 P.M.
The Committee of Adjustment of the Corporation of the Township of Bayham met on May 6,
1993 at 7:30 p.m. in the Council Chambers to consider an application submitted by Benner
Farms Ltd. Present were members D. Vane Chute, Joe Volkaert Sr., Wayne Casier, Doug
Dennis, Jim Hagell and Secretary Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Donald MacLeod called the meeting to order by stating that resolutions were required
to appoint a Chair, Vice Chair and a Secretary Treasurer.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT Vane Chute be appointed to act as Chair of the Committee of Adjustment
of the Corporation of the Township of Bayham.
AND THAT Wayne Casier be appointed to act as Vice Chair of the Committee of
Adjustment of the Corporation of the Township of Bayham."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT Donald W. MacLeod be appointed as Secretary Treasurer of the Committee
of Adjustment of the Corporation of the Township of Bayham."
Motion Carried Unanimously
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by W. Casier
Seconded by D. Dennis
"THAT the minutes of October 15, 1993 be adopted."
Motion Carried Unanimously
4. APPLICATION
(a) Thomas and Deborah Benner, Lot 109, Concession 6.
i) STAFF REPORT The Secretary Treasurer advised the Committee the minor
variance was necessary to permit construction of an addition to an existing dwelling that
will require relief from front yard setback requirement of 15 metres (49.21 feet)to 13.25
metres (43.5 feet) as set out in the Township of Bayham Zoning By-Law No. 2387.
COMMITTEE OF ADJUSTMENT - 2 - MAY 6, 1993
MINUTES
ii) PRESENTATION BY APPLICANT Mr. Benner was present but did not address
the Committee.
iii) PUBLIC COMMENTS No member of the public appeared to comment on the
proposal. No comments were received from any of the agencies or ministries circulated.
iv) COM ITTEE QUESTIONS AND DISCUSSIONS There were no comments or
questions from the Committee.
5. ACTION BY COMMITTEE
Moved by D. Dennis
Seconded by J. Hagell
"THAT application A/1/93 to reduce the front yard setback requirement of 15
metres (49.21 feet) to 13.25 metres (43.5 feet) be approved."
Motion Carried Unanimously
6. ADJOURNMENT
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Committee of Adjustment meeting be adjourned."
Motion Carried Unanimously
1 • #"
CHAIRMAN SECRETARY TREASURER
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVII.I F,, ONTARIO
JUNE 3, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, May 20, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk Treasurer
Donald W. MacLeod, and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
May 20, 1993
Moved by D. Dennis
Seconded by J. Hagen
"THAT the minutes of May 20, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
5. TENDERS
No items.
6. ACCOUNTS
No items.
REGULAR COUNCIL 88 - June 3, 1993
MINUTES
7. PUBLIC MEETING
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council meeting be adjourned for the purpose of holding a public
meeting pursuant to the provisions of the Planning Act."
Motion Carried Unanimously
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m. and advised Council the purpose
of the public meeting was to consider an application to amend the Official Plan submitted
by Lloyd and Myrna Cowan.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. APPLICATIONS
a) Lloyd and Myrna Cowan, Lots 21 and 22, Concession 8.
i) Staff Report The Clerk advised Council the purpose of the application was to
change the Official Plan designation from Agricultural to Rural-Estate Residential. Mr.
Cowan's intention is to sever the existing pet cemetery from the lands being re-
designated and a dwelling as a permitted use. The Clerk advised Council that Ontario
Hydro was the only commenting agency to submit comments and they did not object to
the application.
ii) Presentation By Applicant The applicant was present but did not address Council.
iii) Public Comments Mr. and Mrs Knowles of Lot 23, Concession 8, were present
to offer support of the application.
iv) Council Questions and Discussions There were no comments or questions from
Council.
4. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"That the Public Meeting be adjourned."
Motion Carried Unanimously
REGULAR COUNCIL - 89 - June 3, 1993
MINUTES
At this point the regular Council Meeting resumed.
8. CORRESPONDENCE
(a) Ministry of Economic Development and Trade correspondence regarding Community
Economic Development.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Ministry of Transportation correspondence regarding Expenditure Control Plan impact
on Municipal Roads Programs.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Long Point Region Conservation Authority circulation of minutes of the meeting held
May 5, 1993.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Long Point Region Conservation Authority correspondence regarding restructuring of the
delivery of resource management programs in Ontario.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Long Point Region Conservation Authority correspondence regarding draft Watershed
Strategies document.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be tabled."
Motion Carried Unanimously
REGULAR COUNCIL - 90 - June 3, 1993
MINUTES
(f) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E49/93 submitted by Wayne and Mary Taylor concerning Lot 121,
Concession 6 S.T.R.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the County of Elgin be advised, the Township of Bayham does not
recommend consent of applications E49193 and E50/93 for the following reasons:
1. The proposal does not conform to provisions of the Official Plan and Zoning By-
Law.
2. The proposal will lead to strip development contrary to Section 4.2.9 of the
Official Plan."
Motion Carried Unanimously
(g) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E50/93 submitted by Wayne and Mary Taylor concerning Lot 121,
Concession 6 S.T.R.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the County of Elgin be advised, the Township of Bayham does not
recommend consent of applications E49/93 and E50/93 for the following reasons:
1. The proposal does not conform to provisions of the Official Plan and Zoning By-
Law.
2. The proposal will lead to strip development contrary to Section 4.2.9 of the
Official Plan."
Motion Carried Unanimously
(h) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E51/93 submitted by Ross Carson Farms Limited concerning Lot 17,
Concession 9.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E51/93 subject to $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
REGULAR COUNCIL 91 - June 3, 1993
MINUTES
(i) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E52/93 submitted by Max Stewart concerning Lot 14, Concession North
Gore.
Moved by J. Hagell
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E52193 subject to $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(j) County of Elgin Land Division Committee notice of a public meeting regarding consent
application £53/93 submitted by George Lysy and Steve Sas concerning Lot 123,
Concession 7.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E53/93 subject to the following
conditions:
1. That the applicant make a $500.00 cash payment in lieu of parkland dedication."
2. That the barn on the severed lands be removed."
Motion Carried Unanimously
(k) County of Elgin Land Division Committee notice of a public meeting regarding consent
application £54/93 submitted by George Lysy and Steve Sas concerning Lot 123,
Concession 7.
Moved by W. Casier
Seconded by D. Dennis
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #54/93 subject to $1000.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(1) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E55/93 submitted by George Lysy and Steve Sas concerning Lot 123,
Concession 7.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E55/93 subject to $1500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
REGULAR COUNCIL - 92 - June 3, 1993
MINUTES
(m) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E56/93 submitted by John and Katherine Nezezon concerning Part Lot 21,
Concession 4.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E56/93 subject to $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(n) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E58/93 submitted by John and Josephine Froggett concerning Lot 15,
Concession 4.
Moved by W. Casier
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E58193 subject to $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(o) Brimage, Tyrrell, Van Severen & Homeniuk correspondence regarding Township of
Bayham cemetery in part of Lot 27, Concession 5.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(p) Port Burwell Group Committee request for a rebate from the Township for paper and
pop cans collected.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT a donation of $45.00 be made to the Port Burwell Group Committee."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent (7:40 P.M)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending June 3, 1993. Mr. Gibbons received a request from
Kevin Pearson to erect a gate on the Beattie Side Road to prohibit traffic from having
REGULAR COUNCIL 93 June 3, 1993
MINUTES
access to the Beattie Bridge. Councilor Dennis stated that he did was not in favour of
denying access to persons wishing to get to Otter Creek. Deputy Reeve Volkaert
supported Councillor Dennis's position. Mr. Gibbons noted that hot mix asphalt was laid
on the Green Expressway in preparation for a treatment of High Float Oil. He also
advised Council that the 5th Concession Road was in poor condition west of the Owl
Cage Road. However, he noted the poor condition could be alleviated by laying hot mix
asphalt on the rough sections, Council instructed Mr. Gibbons to proceed with the
necessary repairs. Mr. Gibbons informed Council the Tillsonburg/Bayham Townline
Road experienced a severe washout east of the Bridge. Repairs to road were made by
filling the area with concrete and other debris.
(b) Report from Clerk Treasurer regarding O.H.R.P. loan to Beverly Handley.
Moved by W. Casier
Seconded by J. Hagell
"THAT the report be received and filed."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding proposed Purchasing Policy
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be tabled pending a review by the Township Auditor and
Township Accountant."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding closure of the Road Allowance between
Concessions 3 & 4 through lots 7, 8, and 9.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the Clerk e authorized to initiate procedures to stop up, close and sell the
Road Allowance between Concession 3 and Concession 4, through Lots 7, 8, 9 and
part of Lot 10."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding appointment of the Committee of Adjustment.
Moved by D. Dennis
Seconded by W. Casier
"THAT a by-law be passed appointing a Committee of Adjustment."
Motion Carried Unanimously
REGULAR COUNCIL - 94 - June 3, 1993
MINUTES
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Andy Dieleman Limited application for an amendment to the Township Zoning By-law
concerning Part Lot 6, Concession 9.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the application be referred to Cumming Cockburn Ltd. for by-law
preparation."
Motion Carried Unanimously
(b) Harold Stoll application for an amendment to the Township Zoning By-law concerning
Lots 1 and 2, Concession 9.
Moved by D. Dennis
Seconded by J. Hagell
"THAT item 11(b) be added to the list of business."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT the application be referred to Cumming Cockburn Ltd. for by-law
preparation."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
REGULAR COUNCIL - 95 - June 3, 1993
MINUTES
14. BY-LAWS
93-29 A by-law to appoint a Committee of Adjustment.
93-30 A By-law to adopt Official Plan Amendment Number 94.
93-31 Confirming By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-29 and 93-30 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-laws 93-29 and 93-30 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-law 93-31 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-law 93-31 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
A
REEVE CLERK
SPECIAL COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
JUNE 9, 1993
7:30 P.M.
The special meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Wednesday, June 9, 1993 at the Bayham Community Centre. Present were Deputy Reeve Joe
Volkaert Sr., Councilors Wayne Casier, Jim Hagell, Clerk Treasurer Donald W. MacLeod and
Planning Consultant Gary Bla7ak.
1. CALL TO ORDER
In the absence of the Reeve, Deputy Reeve Volkaert assumed the chair and called the
meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND 'tHE GENERAL NATURE
THEREOF
None noted
3. PUBLIC MEETINGS
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council meeting be adjourned for the purpose of holding a public
meeting pursuant to the provisions of the Planning Act."
Motion Carried Unanimously
1. CALL TO ORDER
Deputy Reeve Volkaert called the meeting to order at 7:30 p.m. and advised Council the
purpose of the public meeting was to receive public input regarding the proposed
Municipal Housing Statement and to consider an amendment to the Official Plan
concerning the site plan control provisions.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. APPLICATIONS
a) Municipal Housing Statement
i) Consultant's Report Gary Blazak advised Council the purpose of meeting was to
receive public input on the proposed Municipal Housing Statement.
SPECIAL COUNCIL 97 - June 9, 1993
MINUTES
ii) Public Comments No member of the public appeared to comment. Mr. Blazak
presented a letter to Council from the Ministry of Housing which noted several minor
recommendations to the Statement.
iv) Council Questions and Discussions There were no comments or questions from
Council.
(b) Amendment to the Official Plan concerning Site Plan Control provisions
i) Consultant's Report Gary Blazak advised Council the purpose of the proposed
amendment was to apply the site plan control provisions to all types of development
excluding farm building. Presently the site plan control exempts residential buildings
comprised of less than 25 dwelling units.
ii) Public Comments No member of the public appeared to comment.
iv) Council Questions and Discussions There were no comments or questions from
Council.
4. ADJOURNMENT
Moved by W. Casier
Seconded by J. Hagell
"That the Public Meeting be adjourned."
Motion Carried Unanimously
At this point the special Council Meeting resumed.
4. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Clerk Treasurer regarding LAS Pooled Investment Program.
Moved by J. Hagell
Seconded by W. Casier
"THAT a by-law be given three readings to enter into an agreement with Local
Authority Service Ltd. to participate in the LAS Investment Program."
Motion Carried Unanimously
(b) Report from Clerk Treasurer regarding Vienna/Port Burwell Trunk Watermain.
Moved by J. Hagell
Seconded by W. Casier
"THAT the Ministry of the Environment and Energy be advised the Township of
Bayham strongly objects that restorations to the Brown Sideroad and the 2nd
Concession have not yet commenced."
Motion Carried Unanimously
SPECIAL COUNCIL - 98 - June 9, 1993
MINUTES
5. OTHER BUSINESS
6. BY-LAWS
93-33 A By-law to authorize the Corporation to invest money through an agent of the
municipality.
93-34 A By-law to adopt Official Plan Amendment Number 93.
93-35 Confirming By-law.
Moved by W. Casier
Seconded by J. Hagell
"THAT by-laws 93-33 and 93-34 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Cagier
"THAT by-laws 93-33 and 93-34 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT by-law 93-35 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Casier
"THAT by-law 93-35 be taken as read a third time and finally passed."
Motion Carried Unanimously
7. ADJOURNMENT
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council meeting be adjourned."
YAY/i
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
JUNE 17, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, June 17, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk Treasurer
Donald W. MacLeod, and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
June 3, 1993.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the minutes of June 3, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
a) 8:30 P.M. - Mary and Jake Zacharias regarding proposed Official Plan and Zoning By-
law Amendments on Part Lot 6, Concession 8.
Mr. and Mrs Zacharias appeared before Council regarding an amendment to an
application for an Official Plan Amendment to permit the creation of one lot, not the
original two applied for. In response to the concern of area residents Mr. and Mrs.
Zacharias agreed to plant a spruce or cedar hedgerow along the southern boundary of
their property along Shady Lane.
b) 9:00 P.M. - Wayne Taylor regarding County of Elgin Land Division Committee
Applications E49/93 and E50/95 concerning Lot 121, Concession 6 S.T.R.
Mr. Taylor appeared before Council to voice his objection to the Township's submission
to the County of Elgin Land Division Committee regarding his severance applications
concerning Lot 121, Concession 6 S.T.R. Councillor Casier informed Mr. Taylor that
the applications submitted did not meet the provisions of the Zoning By-law with respect
to lot size and lot frontage. He continued that if a proposal does not meet the Zoning
By-law it does not conform to the Official Plan and a severance could not be granted.
REGULAR COUNCIL 100 - June 17, 1993
MINUTES
c) 9:30 P.M. - Jackie DeClerq regarding Bayham Community Centre.
Mrs. DeClerq was present to request Township assistance in preparing land at the
Bayham Community Centre for the installation of new playground equipment. In
response to this request Council determined Township staff would level and prepare the
site.
5. TENDERS
No items.
6. ACCOUNTS
Accounts for the period ending May 31, 1993.
Moved by D. Dennis
Seconded by J. Hagell
"THAT road and general accounts for the month may be approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meeting scheduled.
8. CORRESPONDENCE
(a) Ministry of Transportation correspondence regarding 1993 Supplementary Subsidy
Allocation.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Ministry of Agriculture and Food correspondence regarding 1993-94 Tile Drainage Loan
Program details.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 101 - June 17, 1993
MINUTES
(c) Minister of Culture, Tourism and Recreation response to Townships concerns regarding
Ontario Regulation 517 (Recreation Grant).
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Ministry of Municipal Affairs correspondence regarding establishment of the Ontario
Transportation Capital Corporation, the Ontario Clean Water Agency and the Ontario
Financing Authority.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Ministry of Natural Resources correspondence regarding Commercial Fishing Quotas.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) County of Elgin correspondence regarding amendment to Tariff of Fees By-law for
charges for processing of Land Division Applications.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Copy of correspondence from the Ontario Drainage Tribunal to the Township of
Malahide regarding County Road #43 Drain appeal.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 102 June 17, 1993
MINUTES
9. REPORTS OF STAFF AND CONSULTANT'S
(a) Report from Road Superintendent. (7:35 P.M.)
Road Superintendent James Gibbons appeared before Council to report on mad
department activities for the period ending June 17, 1993. Mr. Gibbons informed
Council that Nor John Limited has submitted a revised proposal for the 2nd Concession
reconstruction project whereby the Township would be responsible for shipment of
aggregate to the construction site. He reported this proposal could possibly save
approximately $25,000 from the original proposal. Mr. Gibbons noted that resurfacing
of the Malahide/Bayham Townline was to commence on Monday June 21, with Malahide
Township in charge of supervising the resurfacing. He also noted that on Wednesday
June 23, resurfacing of the Bayham/Norfolk Townline was to commence.
(b) Report from Chief Building Official. (10:00 P.M.)
The Chief Building Official was present to advise Council on various building and
drainage related matters.
(c) Report from Chief Building Official regarding building permits issued for the period
ending May 31, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the building permits for the month of May, 1993 be approved."
Motion Carried Unanimously
(d) Report from Fire Chief.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Fire Chief's semi-annual report be adopted."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding request for maintenance to the Otter Valley
Cemetery.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be tabled."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding 1993 Budget.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the item be deleted from the list of business."
Motion Carried Unanimously
REGULAR COUNCIL - 103 - June 17, 1993
MINUTES
(g) Report from Clerk Treasurer regarding request from Straffordville Lions Club for a
Special Occasion Permit.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Council of the Township of Bayham does not object to the issuance of
a Special Occasion Permit to the Straffordville Lions Club on August 13 and 14,
1993."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Ann Eeley application for an amendment to the Township Zoning By-law concerning 39
Plank Road South.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the application be referred to Cumming Cockburn Ltd. for By-law
preparation."
Motion Carried Unanimously
(b) John and Elizabeth Keszler application for an amendment to the Official Plan and Zoning
By-law concerning Lot 1, Concession 3.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the application be referred to Cumming Cockburn Ltd. for By-law
preparation."
Motion Carried Unanimously
(c) Blondeel Nursery Inc. application for an amendment to the Township Zoning By-law
concerning Lot 123, Concession S.T.R.
Moved by W. Casier
Seconded by J. Hagell
"THAT the application be referred to Cumming Cockburn Limited for By-law
preparation and further, the minimum Iot frontage of the lands subject to the
applications be 29.26 M."
Motion Carried Unanimously
REGULAR COUNCIL - 104 - June 17, 1993
MINUTES
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Long Point Region Conservation Authority correspondence regarding draft Water Shed
Strategies document. (June 3, 1993)
(b) Report from Clerk Treasurer regarding proposed Purchasing Policy. (June 3, 1993)
13. OTHER BUSINESS
14. BY-LAWS
93-36 Confirming By-law.
Moved by J. Hagell
Seconded by D. Dennis
"THAT By-law 93-36 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by W. Casier
"THAT By-law 93-36 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Volkaert
Seconded by W. Casier
"THAT the council meeting be adjourned."
Motion Carried Unanimously
.k72 / ,
REEVE CLERK
COUNCIL MINUTES
TILE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILI.F, ONTARIO
JULY 7, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, July 7, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell and Clerk
Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"THAT the minutes of June 9, 1993 and June 17, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
a) 8:30 P.M. - Judy Oldham regarding proposed development in Part Lot 21,
Concession 8, west of the hamlet of Eden.
Mrs. Oldham appeared before Council to seek support for the creation of 4 residential
building lots west of the hamlet of Eden. The Clerk advised Council the present Official
Plan designation of the subject lands is Agriculture and the zoning is Agricultural (Al)
and therefore amendments to both documents would be necessary to create residential
lots. He added, there are two methods for creating the lots, firstly the hamlet designation
could be extended to include the subject lands or secondly, the lands could be designated
Special Agriculture in an Official Plan Amendment to permit the severance of 4 lots.
The Clerk then read a memorandum from the Township Planning Consultant regarding
deficiencies with the proposal. In reply to the memorandum Mrs. Oldham replied the
County Engineer did not object to the creation of new entrances off County Road 44.
She also advised Council that Jim Miller from the Ministry of Agriculture and Food had
stated the Ministry had no objections to the proposal.
b) 9:00 P.M. - Dawn Killy requesting permission to situate a farm help mobile home on
Part Lot 24, Concession 9.
Mrs. Killy submitted a proposal to Council to locate a farm help mobile home on her
property located in Part Lot 24, Concession 9 on Highway 19. She informed Council
the farm parcel was 50 acres and it is her intention to raise horses on the farm. The
mobile home would house her stepson son who would be helping part-time with the farm
operation.
REGULAR COUNCIL 106 - July 7, 1993
MINUTES
5. TENDERS
No items.
6. ACCOUNTS
Accounts for the period ending June 30, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT road and general accounts for the period ending June 30, 1993 be
approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meeting scheduled.
8. CORRESPONDENCE
(a) Ministry of Agriculture and Food correspondence regarding 1993-94 Drainage Act
program details.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Elgin County Board of Education correspondence regarding Phase-in Assistance
Program.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Long Point Region Conservation Authority circulation of minutes of a meeting held June
2, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 107 July 7, 1993
MINUTES
(d) Long Point Region Conservation Authority circulation of minutes of a special meeting
held June 10, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Township of Malahide correspondence regarding Bayham/Malahide Townline
reconstruction.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E72/93 submitted by John and Margaret Thiesen concerning Part Lot 1,
Concession 4.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division be advised the Township recommends
approval of application E72/93 subject to the following conditions:
1. The applicant make a $500.00 cash payment in lieu of parkland
dedication to the Township.
2. The field bed on the remnant parcel must be relocated to be contained
within the boundaries of the remnant lot.
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Clerk Treasurer regarding 1993 Requests for Financial Assistance.
Moved by W. Casier
Seconded by J. Volkaert
"THAT grants and donations in the amount of $2,200.00 be approved.
Motion Carried Unanimously
REGULAR COUNCIL - 108 - July 7, 1993
MINUTES
(b) Report from Clerk Treasurer regarding Phase-in Assistance Program.
Moved by D. Dennis
Seconded by J. Hagell
"THAT a by-law be given three readings to implement a Phase-in Assistance
Program for commercial, industrial and business tax changes resulting from County-
wide Reassessment."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding 1993 Budget.
Moved by J. Volkaert
Seconded by W. Casier
"THAT a by-law be given three readings to adopt the assessments on which the taxes
shall be levied in 1993 and to levy the taxes for 1993 and to the collection thereof."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding proposed Purchasing Policy.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT Policy Statement Number 1 be adopted as the Purchasing Policy for the
Township of Bayham."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding revised Staff Remuneration By-law.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the report from the Clerk Treasurer be tabled."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding Bill 42 - Farm Registration and Farm
Organization Funding Act, 1992.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the report from the Clerk Treasurer be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 109 - July 7, 1993
MINUTES
(g) Report from Clerk Treasurer regarding Dennis Drain Reconstruction.
Moved by W. Casier
Seconded by J. Hagell
"THAT the Long Point Region Conservation Authority be advised the Township of
Bayham intends to proceed with reconstruction of the Dennis Drain in Part Lot 16,
Concession 5."
Motion Carried Unanimously
(h) Report from Clerk Treasurer regarding Fire Department Remuneration.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the report from the Clerk Treasurer be tabled."
Motion Carried Unanimously
(i) Report from Clerk Treasurer regarding proposed Transfer Station Policy Statement.
Moved by W. Casier
Seconded by J. Hagell
"THAT Policy Statement Number 2 be adopted as the Transfer Station Policy for
the Township of Bayham."
Motion Carried Unanimously
(j) Report from Chief Building Official regarding building permits issued for the period
ending June 30, 1993.
Moved by J. Hagell
Seconded by W. Casier
"THAT the building permits for the month of June, 1993 be approved."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Long Point Region Conservation Authority correspondence regarding draft Water Shed
Strategies document. (June 3, 1993)
REGULAR COUNCIL - 110 - July 7, 1993
MINUTES
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-37 A by-law to implement a Phase-in Program for tax increases resulting from
County-wide Reassessment
93-38 A by-law to adopt the Assessment on which taxes shall be levied for the year
1993. Three readings.
93-39 Confirming By-law.
Moved by W. Casier
Seconded by J. Hagell
"THAT by-laws 93-37 and 93-38 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-laws 93-37 and 93-38 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT by-law 93-39 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-law 93-39 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the council meeting be adjourned."'
Motion Carried Unanimously
REGULAR COUNCIL - 111 - July 7, 1993
MINUTES
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORD'VILLE, ONTARIO
JULY 15, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, July 15, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell and Clerk
Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Reeve Chute declared a disclosure of pecuniary interest and the general nature thereof
with respect to agenda item 8 (b). Deputy Reeve Volkaert assumed the chair in the
absence of the Reeve.
3. MINUTES
No items.
4. DELEGATIONS
No items.
5. TENDERS
No items.
6. ACCOUNTS
Accounts for the period ending July 15, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT accounts for the period ending July 15, 1993 be approved."
Motion Carried Unanimously
REGULAR COUNCIL 113 - July 15, 1993
MINUTES
7. PUBLIC MEETING
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council meeting be adjourned for the purpose of holding a public
meeting pursuant to the provisions of the Planning Act."
Motion Carried Unanimously
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m. and advised Council the purpose
of the public meeting was to receive public input regarding 7 applications for
amendments to the Township Zoning By-law.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. APPLICATIONS
(a) Urbain and Louise Vantyghem application for an amendment to the Township
Zoning By-law to facilitate a severance for the development of a dwelling unit to
accommodate an active member of the farm operation concerning Part Lot 6,
Concession 8.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend to Zoning By-law to change the zoning on the subject lands to Rural Residential
(RR) to facilitate a severance for the development of a dwelling unit to accommodate an
active member of the farm operation.
ii) Presentation By Applicant Mr. & Mrs. Vantyghem were present but did not
address Council.
iii) Public Comments Mrs. Barbara Taylor appeared to voice concern that the
proposal could have a detrimental fiscal impact on her house which is adjacent to the
proposed lot creation. No other member of the public appeared to comment.
Comments were received from the Long Point Region Conservation Authority and the
Elgin - St. Thomas Health Unit, neither of which opposed the proposal.
iv) Council Questions and Discussions There were no comments or questions from
Council.
(b) Ross Carson Farms Limited application for an amendment to the Township Zoning
By-law to facilitate a severance for the development of a dwelling unit to
accommodate an active member of the farm enterprise concerning Lot 17,
Concession 9.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend the Zoning By-law to change the zoning on the subject lands to Rural Residential
(RR) to facilitate a severance for the development of a dwelling unit to accommodate an
REGULAR COUNCIL 114 July 15, 1993
MINUTES
active member of the farm operation.
ii) Presentation By Applicant Mr. Jack Petrie was present on behalf of the applicants
but did not address Council.
ii) Public Comments No member of the public appeared to comment on the
proposal. Comments were received from the Long Point Region Conservation Authority
and the Elgin - St. Thomas Health Unit, neither of which opposed the proposal.
iii) Council Questions and Discussions There were no comments or questions from
Council.
(c) Max Stewart application for an amendment to the Township Zoning By-law to
facilitate a severance for the development of a retirement dwelling concerning Part
Lot 14, North Gore.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend the Zoning By-law to change the zoning on the subject lands to Rural Residential
(RR) to facilitate a severance for the development of a retirement dwelling unit.
ii) Presentation By Applicant Mr. Jack Petrie appeared on Behalf of the applicant
but did not address Council.
iii) Public Comments No member of the public appeared to comment. Comments
were received from the Long Point Region Conservation Authority and the Elgin - St.
Thomas Health Unit, neither of which opposed the proposal.
iv) Council Questions and Discussions There were no comments or questions from
Council.
(d) Blondeel Nurseries Inc. application for an amendment to the Township Zoning By-
law for the development of 4 residential building lots concerning Lot 123, South
Talbot Road.
i) Staff Report The Clerk advised Council the purpose of the application is to
facilitate a the creation of 4 residential building lots.
ii) Presentation By Applicant Mr. Jack Petrie was present on behalf of the applicant
but did not address Council.
ii) Public Comments No member of the public appeared to comment on the
proposal. Comments were received from the Long Point Region Conservation Authority
and the Elgin - St. Thomas Health Unit, neither of which opposed the proposal.
ui) Council Ouestions and Discussions There were no comments or questions from
Council.
REGULAR COUNCIL - 115 - July 15, 1993
MINUTES
(e) Andy Dieleman Ltd. application for an amendment to the Township Zoning By-law
to facilitate a severance for the development of a retirement dwelling concerning
Part Lot 6, Concession 9.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend the Zoning By-law to change the zoning on the subject lands to Rural Residential
(RR) to facilitate a severance for the development of a retirement dwelling unit.
ii) Presentation By Applicant Mr. Dieleman was present but did not address
Council.
ui) Public Comments No member of the public appeared to comment. Comments
were received from the Long Point Region Conservation Authority and the Elgin - St.
Thomas Health Unit, neither of which opposed the proposal.
iv) Council Ouestions and Discussions There were no comments or questions from
Council.
(f) Harold Stoll application for an amendment to the Township Zoning By-law for the
development of a school for the Amish Mennonite Community concerning Part Lots
1 & 2, Concession 9.
i) State Report The Clerk advised Council the purpose of the application is to
change the zoning on Mr. Stoll's property to Special Agricultural to permit a school for
the Amish Mennonite Community to be constructed.
ii) Presentation By Applicant Mr. Stoll and other members of the Amish Community
were present but did not address Council.
Public Comments No member of the public appeared to comment. Comments
were received from the Long Point Region Conservation Authority and the Elgin - St.
Thomas Health Unit, neither of which opposed the proposal.
iv) Council Questions and Discussions There were no comments or questions from
Council.
(g) Ann Eeley application for an amendment to the Township Zoning By-law for the
change in use of a body shop to a church concerning North Part Lot 124, Conc. 6.
i) Staff Report The Clerk advised Council the purpose of the application is to
change the zoning on Mrs. Eeley's to Institutional to permit the existing structure to be
utilized as a church.
ii) Presentation By Applicant Mr. Eeley and Mr. Jack Graves were present but did
not address Council.
iii) Public Comments Mr. Ken Everitt, owner of the adjacent property, stated that
he had no objection to the proposal. No member of the public appeared to comment.
Comments were received from the Long Point Region Conservation Authority and the
Elgin - St. Thomas Health Unit, neither of which opposed the proposal.
REGULAR COUNCIL - 116 - July 15, 1993
MINUTES
iv) Council Questions and Discussions In reply to Councils' question Mr. Graves
replied the Mission Baptist Church congregation consists of approximately 50 members.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the public meeting be adjourned."
Motion Carried Unanimously
At this point the Regular Council meeting resumed.
8. CORRESPONDENCE
(a) Ontario Energy Board correspondence regarding application by Natural Resource Gas
Limited for fixing of rates and other charges.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Kim Taylor request for Township support of Rural and Native Rental Housing Program
rental unit to be located in Straffordville.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Rural and Native Housing Rental Program be advised the Township
does not object to the Program purchasing a house in the Township."
Motion Carried
(c) Ministry of Transportation correspondence regarding revised Subsidy Policy for Roadside
Maintenance with respect to grass cutting and tree trimming.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Association of Municipalities of Ontario correspondence regarding the Social Contract
Act, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL e 117 - July 15, 1993
MINUTES
In accordance with the Township's Procedural By-law the following resolution was passed to add
item 8(e) to the List of Business.
Moved by J. Volknert
Seconded by W. Casier
"THAT item 8(e) be added to the List of Business."
Motion Carried Unanimously
(e) Copy of correspondence from the County of Elgin to the Premier of Ontario regarding
a resolution passed by the Association of Municipalities of Ontario Board of Directors
with respect to the Social Contract Act, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the resolution endorsed by the Association of Municipalities of Ontario
Board of Directors at a special meeting on July 13, 1993 regarding a Municipal
Sector Framework Plan under the Social Contract Act be supported by the Council
of the Township of Bayham."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Clerk Treasurer regarding the Social Contract Act, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the report from the Clerk Treasurer be adopted as the Social Contract
Workplan for the Township of Bayham."
Motion Carried Unanimously
(b) Report from Clerk Treasurer regarding drainage assessment apportionment with respect
to the Ward Subdivision.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the Township Engineer be instructed to prepare a report pursuant to Section
65 of the Drainage Act for the drainage assessment apportionment of Part Lot 126,
S.T.R. with respect to the Ward Subdivision."
Motion Carried Unanimously
REGULAR COUNCIL - 118 - July 15, 1993
MINUTES
(c) Report from Clerk Treasurer regarding drainage assessment apportionment with respect
to the Bogart Subdivision.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Township Engineer be instructed to prepare a report pursuant to Section
65 of the Drainage Act for the drainage assessment apportionment of Part Lot 5,
Concession 10, with respect to the Ward Subdivision."
Motion Carried Unanimously
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Long Point Region Conservation Authority correspondence regarding draft Water Shed
Strategies document. (June 3, 1993)
(b) Report from Clerk Treasurer regarding request for maintenance to the Otter Valley
Cemetery. (June 17, 1993)
(c) Report from Clerk Treasurer regarding revised Staff Remuneration By-law. (July 7,
1993)
Moved by W. Casier
Seconded by D. Dennis
"THAT a by-law be given three readings to adopt a revised Staff Remuneration By-
law."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding Fire Department Remuneration. (July 7, 1993)
Moved by W. Casier
Seconded by J. Hagell
"THAT the report from the Clerk Treasurer, as amended, be adopted."
Motion Carried Unanimously
13. OTHER BUSINESS
No items.
REGULAR COUNCIL - 119 July 15, 1993
MINUTES
14. BY-LAWS
93-40 A by-law to adopt a revised Staff Remuneration By-law and to repeal By-law No.
93-22.
Z286/93 A by-law to amend By-law 2387 (Vantyghem)
Z287/93 A by-law to amend By-law 2387 (Andy Dieleman Ltd.)
Z288/93 A by-law to amend By-law 2387 (Harold Stoll)
Z289/93 A by-law to amend By-law 2387 (Blondeel Nurseries Inc.)
Z290/93 A by-law to amend By-law 2387 (Ross Carson Farms Limited)
Z291/93 A by-law to amend By-law 2387 (Max Stewart)
Z292/93 A by-law to amend By-law 2387 (Ann Eeley)
93-41 Confirming By-law.
Moved by J. Hagell
Seconded by W. Casier
"THAT by-laws 93-40, Z286/93, Z287/93, Z288/93, Z289/93, Z290/93, Z291/93 and
Z292/93 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-laws 93-40, Z286/93, Z287/93, Z288/93, Z289/93, Z290/93, Z291/93 and
Z292/93 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by L Volkaert
Seconded by W. Casier
"THAT by-law 93-41 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-law 93-41 be taken as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL - 120 - July 15, 1993
MINUTES
15. ADJOURNMENT
Moved by W. Casier
Seconded by D. Dennis
"THAT the council meeting be adjourned."
Motion Carried Unanimously
311101 •• ••• •• 14/0 A41 /
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVi i I E, ONTARIO
JULY 29, 1993
7:00 P.M.
A special meeting of the Council of the Township of Bayham was held at 7:00 p.m. on
Thursday, July 29, 1993 in the Council Chambers. Present were Reeve D. Vane Chute, Deputy
Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell and Clerk
Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"THAT the minutes of July 7, 1993 and July 15, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 7:00 p.m. - Highway #19 - Mill Street area residents regarding proposed watermain
extension north of the Village of Vienna.
Approximately 12 residents from the Highway #19 - Mill Street area met with Council
to review the final report for the proposed watermain extension. In the absence of the
Engineer the Clerk highlighted various sections of the report and modifications from the
original proposal. More specifically he advised Council and the ratepayers the Engineer
proposed to eliminate the section of main along Highway 19 between Mill Street and
Concession 3. The revised estimated cost of the project is $112,029. In reply to Reeve
Chute's question the Clerk advised Council the Enginetr would be consulted regarding
upsizing of the pipe to 10" and what the effect would be of a 4" pipe flowing into a 10"
pipe. It was determined that area residents would reply back to Council after carrying
out a door-to-door survey to solicit residents' comments.
5. TENDERS
No items.
6. ACCOUNTS
No items.
SPECIAL COUNCIL - 122 - July 29, 1993
MINUTES
7. PUBLIC MEETING
No items.
8. CORRESPONDENCE
(a) Ministry of Housing correspondence regarding the Province's intention to discontinue the
Ontario Home Renewal Program (OHRP).
Moved by J. Hageli
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Long Point Region Conservation Authority correspondence regarding payment of per
diems to LPRCA Members who sit on Municipal Councils.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Township of Onondaga request for endorsement of a resolution regarding Bill 112.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the resolution of the Township of Onondaga be endorsed."
Motion Carried Unanimously
(d) George Lysy correspondence regarding lot severance at Lot 123, Concession N.T.R.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the request of George Lysy for the extension of the time period for the
removal of a barn on Lot 123, N.T.R. with respect to Elgin County Land Division
Committee Application #E42191 be extended until July 29, 1994."
Motion Carried Unanimously
(e) Town of Aylmer Parks and Recreation Committee letter of appreciation for financial
assistance provided by the Township.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
SPECIAL COUNCIL - 123 - July 29, 1993
MINUTES
(f) Port Burwell Group Committee letter of appreciation for financial assistance provided by
the Township.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Straffordville Minor Ball letter of appreciation for financial assistance provided by the
Township.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) Association of Municipalities of Ontario correspondence regarding the Social Contract
Act, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(i) Aylmer and Area Habitat for Humanity request for insertion of information bulletin with
1993 final tax billing.
Moved by J. Hagell.
Seconded by W. Casier
"THAT an information bulletin provided by Aylmer and Area Habitat for Humanity
be included in the 1993 Tax Bill mailing."
Motion Carried Unanimously
(j) Ministry of Finance correspondence regarding the Social Contract Act, 1993.
Moved by D. Dennis
Seconded by W. Casier
"WHEREAS the Province of Ontario has enacted Bill 48, the Social Contract Act, 1993
in order to achieve significant savings in the public sector expenditures in a fair an
equitable manner by encouraging employers, bargaining agents and employees to achieve
savings through agreements at the sectoral and local levels primarily through adjustments
in compensation arrangements and through improvements in productivity, including the
elimination of waste and inefficiency;
AND WHEREAS this workplan is prepared in accordance with Section 16 of the Social
Contract Act.
AND WHEREAS the Council of the Township of Bayham has duly examined all options
SPECIAL COUNCIL - 124 - July 29, 1993
MINUTES
to reduce the expenditures of the municipality through measures outlined in the Social
Contract Act;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF BAYHAM
RESOLVES TO ENACT THE FOLLOWING PROVISIONS WITH RESPECT TO
THE SOCIAL CONTRACT ACT, 1993:
1. This plan is prepared in accordance with Section 16 of the Social Contract Act.
2. The Council of the Township of Bayham, in developing this Plan, duly examined all
options to reduce the expenditures of the municipality through measures outlined in
the Social Contract Act;
3. Given the municipality's Social Contract Target is estimated based on a formula, an
adjustment up or down in the amount of necessary savings may be required.
4. The terms of this Plan shall cover the duration of the Social Contract.
5. That the following elements be the basis of achieving the required financial savings.
However, it must be recognized through changing conditions or unforseen
circumstances, amendments to this Plan may be required.
5.1 The Council of the Township of Bayham hereby agrees to reduce expenditures
by$34,042.00 in the reconstruction of the Road Allowance between Concession
2 and Concession 3 by Township staff procuring and supplying materials
otherwise procured and supplied by the contractor.
5.2 That for the duration of the Social Contract all Township employees take 2.5
days of unpaid leave. This leave is to be taken each year between Christmas
and New Years unless otherwise directed by Council or the appropriate
Department Head.
5.3 That benefit coverage provided and paid for by the Township not be increased for
the duration of the Social Contract.
5.4 Notwithstanding Clause 4, compensation paid to employees shall not increase
in 1994. Council may amend this Plan to freeze compensation for subsequent
years.
5.5 Notwithstanding Clause 4, compensation paid to Councillors shall not increase
in 1994. Council may amend this Plan to freeze compensation for subsequent
years.
5.6 Councillors be limited to attending one convention and seminar in each year of
the Social Contract.
5.7 That overtime be kept to an absolute minimum and used in emergencies only.
6. Pursuant to Section 17(2) of the Social Contract Act this plan and a summary of the
plan shall be posted in a conspicuous place that is available to all municipal
employees for their viewing.
7. In accordance with Part VI of the Act an employee may, within 10 days, request in
writing amendments to the Plan
8. The Council of the Township of Bayham shall undertake, each year in the duration
of the Social Contract Act, a thorough review of all municipal operations to attempt
to locate further expenditure reductions."
Motion Carried Unanimously
SPECIAL COUNCIL - 125 - July 29, 1993
MINUTES
9. REPORTS OF STAFF AND CONSULTANTS
No items.
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Long Point Region Conservation Authority correspondence regarding draft Water Shed
Strategies document. (June 3, 1993)
(b) Report from Clerk Treasurer regarding request for maintenance to the Otter Valley
Cemetery. (June 17, 1993)
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-42 Confirming By-law.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT by-law 93-42 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-law 93-42 be taken as read a third time and finally passed."
Motion Carried Unanimously
SPECIAL COUNCIL - 126 - July 29, 1993
MINUTES
15. ADJOURNMENT
Moved by J. Hagell
Seconded by D. Dennis
"THAT the special council meeting be adjourned."
Motion Carried Unanimously
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
F.O. BOX 160
STRAFFORDVILLE, ONTARIO
AUGUST 5, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, August 5, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building Official
Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by W. Casier
Seconded by J. Hagell
"THAT the minutes of July 29, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
No items.
6. ACCOUNTS
Moved by W. Casier
Seconded by D. Dennis
"THAT the accounts for the period ending July 31, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETING
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the Council meeting be adjourned for the purpose of holding a public
meeting pursuant to the provisions of the Planning Act."
Motion Carried Unanimously
REGULAR COUNCIL 129 August 5, 1993
MINUTES
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m. and advised Council the purpose
of the public meeting was to receive public input regarding an application submitted by
John and Elizabeth Keszler for amendment to the Township Zoning By-law concerning
Pat Lot 1, Concession 3.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. APPLICATIONS
(a) John and Elizabeth Keszler application for an amendment to the Township Zoning
By-law for the development of 4 residential building lots concerning Part Lot 1,
Concession 3.
1) Staff Report The Clerk advised Council the purpose of the application is to
amend to Zoning By-law to change the zoning on the subject lands to Hamlet Residential
(HR) to facilitate the creation of 4 residential building lots. The original application was
also for an amendment to the Official Plan, however the Township Planning Consultant
was satisfied the subject lands fell within the Hamlet designation in the Official Plan,
therefore a Official Plan Amendment is not needed.
ii) Presentation By Applicant Mr. & Mrs. Keszler and their agent, Mr. Scott
Campbell were present. Mr. Campbell advised Council he was present on behalf of Mr.
& Mrs. Keszler and would answer any questions posed by Council.
ill) Public Comments No member of the public appeared to comment. Comments
were received from the Long Point Region Conservation Authority stating no objection
to the proposal.
iv) Council Questions and Discussions There were no comments or questions from
Council.
4. ADJOURNMENT
Moved by J. Hagell
Seconded by D. Dennis
"THAT the public meeting be adjourned."
Motion Carried Unanimously
8. CORRESPONDENCE
(a) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E82/93 submitted by Blondeel Nurseries Inc. concerning Lot 123, South
Talbot Road.
REGULAR COUNCIL - 130 - August 5, 1993
MINUTES
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of Application E82/93 subject to the applicant making a
$500.00 cash payment in lieu of parkland dedication to the Township."
Motion Carried Unanimously
(b) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E83/93 submitted by Blondeel Nurseries Inc. concerning Lot 123, South
Talbot Road.
Moved by J. Hagell
Seconded by W. Casier
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of Application E83/93 subject to the applicant making a
$500.00 cash payment in lieu of parkland dedication to the Township."
Motion Carried Unanimously
(c) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E84/93 submitted by Blondeel Nurseries Inc. concerning Lot 123, South
Talbot Road.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Elgin County Land Division Committee be advised the Township
recommends approval of Application E83193 subject to the applicant making a
$1,000.00 cash payment in lieu of parkland dedication to the Township."
Motion Carried Unanimously
(d) Copy of correspondence from the Elgin - St. Thomas Health Unit to the Ministry of
Municipal Affairs regarding Official Plan Amendment No. 92, Michael Reiser & John
Wiggers.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Ministry of the Environment and Energy and the Elgin - St. Thomas
Health Unit be requested to attend a meeting concerning policies and guidelines used
to assess consent applications and plans of subdivision."
"AND FURTHER THAT the Townships of Malahide and South Dorchester and the
Villages of Vienna, Springfield and Port Burwell be invited to attend the meeting."
Motion Carried Unanimously
(e) Long Point Region Conservation Authority circulation of minutes of the meeting held
July 9, 1993.
REGULAR COUNCIL - 131 - August 5, 1993
MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) The Elgin Regiment (RCAC) correspondence regarding Canadian Forces policy for
military involvement in emergency situations.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Ken & Sandra Ross et al correspondence regarding speed limits on Tunnel Road.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) George Neudorf petition for extension of Elgin Area Water System watermain to Part Lot
13, Concession 1.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (7:30 p.m.)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending August 4, 1993. Mr. Gibbons informed Council John
Roloson requested the Township to repair the road in front of his property. After
discussion it was determined it was a Township road allowance, however it is unopened.
Council determined that repairs could be carried providing Mr. Roloson is informed it
is an unopened road. Mr. Gibbons noted that while repairs on Brown Sideroad and the
2nd Concession are being carried out they are still not to his satisfaction and until the
roads are restored properly to Township will not assume the roads. Mr. Gibbons advised
Council the 1993 resurfacing program was now finalized with the completion of the
Norfolk/Bayham Townline, the Malahide/Bayham Townline, the Road Allowance
between Concessions 9 and 10 between Highway 19 and Highway 3 and the Road
Allowance between Concession 10 and 11 (Green Expressway). In reply to Deputy
Reeve Volkaert's question Mr. Gibbons answered that Norjohn Limited was conducting
tests and aggregates to determine if they would be suitable for use on the 2nd Concession
cold mix repaving. It is hoped that construction should commence by the second week
in September.
REGULAR COUNCIL - 132 - August 5, 1993
MINUTES
(b) Report from Clerk Treasurer regarding fire protection agreement with the Village of
Vienna.
Moved by W. Casier
Seconded by J. Hagell
"THAT the proposed fire protection agreement between the Village of Vienna and
the Township of Bayham be forwarded to Vienna for adoption."
Motion Carried Unanimously
(c) Report from Clerk Treasurer to Committee of the Whole regarding personnel matters.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Council move into Committee of the Whole to discuss certain personnel
matters."
Motion Carried Unanimously
At this point Council moved into Committee of the Whole to discuss items relating to
personnel matters.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Committee of the Whole rise without reporting."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding closure and sale of the Road Allowance between
Concession 3 & 4 opposite Lots 7, 8 and 9. (8:30 p.m.)
Moved by J. Volkaert
Seconded by W. Casier
"THAT a by-law be given three readings to stop-up, close and sell the Road
Allowance between Concession 3 and Concession 4, through Lots 7, 8, 9 and part
of Lot 10."
Motion Carried Unanimously
(e) Report from T.E.A.M. Systems regarding waste reduction/diversion program to June 30,
1993. (8:40 p.m.)
Mr. Gord Armstrong from T.E.A.M. Systems appeared before Council to present a
report regarding the waste reduction/diversion program to June 30, 1993. Mr.
Armstrong reviewed the waste reduction figures with Council noting the waste being
landfilled has been reduced by approximately 21%. Mr. Armstrong felt the number of
people who are recycling had reached a plateau and the only method of attaining greater
numbers is to introduce enforcement provisions. Deputy Reeve Volkaert replied that
T.E.A.M. Systems employees should accompany the recycling truck and inform residents
who are not recycling on the detrimental effects of not doing so. He felt this would be
a more positive way of influencing residents to recycle. Reeve Chute advised Mr.
Armstrong Council did not want to see the program end on a disappointing note after
positive gains had been made. It was determined that another meeting should be
scheduled to review the agreement between T.E.A.M. Systems and the Township.
REGULAR COUNCIL - 133 - August 5, 1993
MINUTES
((j) Report from Chief Building Official regarding building permits issued for the period
ending July 31, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the building permits for the month of July, 1993 be approved."
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Clerk Treasurer regarding request for maintenance to the Otter Valley
Cemetery. (June 17, 1993)
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-32 A by-law to close and stop up and sell part of the original Road Allowance between
Concession 3 and 4,opposite Lots 7,8,9 and 10, Township of Bayham.
93-43 A by-law to provide for the maintenance of the Arn, Benner, Carnes, Casier, Coomber
"A" "B" & Coomber "F", Corinth, Coyle, Crossett, Deli, Fearnley, Garnham, Green,
Hampton, Nevi11, No. 1, C.E. Smith and Smith Municipal Drains and to raise the sum
of $12,840.63.
93-44 Confirming By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-32 and 93-43 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-laws 93-32 and 93-43 be taken as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL - 134 - August 5, 1993
MINUTES
Moved by J. Hagell
Seconded by D. Dennis
"THAT by-law 93-44 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT by-law 93-44 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Hagell
Seconded by D. Dennis
"THAT the Council Meeting be adjourned."
‘,./(5,--.., a / 10,-/
//
4
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
AUGUST 19, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, August 19, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by 7 Volkaert
Seconded by W. Casier
"THAT the minutes of August 5, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
Moved by J. Hagell
Seconded by D. Dennis
"THAT item 5(a) be added to the list of business."
Motion Carried Unanimously
(a) Reconstruction invitation bid for the Road Allowance between Concession 2 and
Concession 3.
Moved by W. Casier
Seconded by D. Dennis
"THAT the bid of Norjohn Limited in the amount of$118,039.16 for reconstruction
of the Road Allowance between Concessions 1 & 2 be accepted."
Motion Carried Unanimously
REGULAR COUNCIL - 136 - August 19, 1993
MINUTES
6. ACCOUNTS
Moved by J. Hagell
Seconded by D. Dennis
"THAT the accounts for the period ending August 10, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETING
No meetings scheduled
8. CORRESPONDENCE
(a) Ministry of Transportation correspondence regarding Temporary Modular Bridges (Bailey
Bridges).
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Copy of correspondence from the Ministry of Environment and Energy to the Ministry
of Municipal Affairs concerning Official Plan Amendment No. 93 (Site Plan Control).
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) County of Elgin correspondence regarding certification program for joint health and
safety committees.
Moved by 1. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) News release from Green Lane Environmental Group regarding Environmental
Assessment Board approval to reopen Green Lane Landfill.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 137 - August 19, 1993
MINUTES
(e) Long Point Region Conservation Authority correspondence regarding proposed revisions
to Fill, Construction and Alteration to the Waterway Regulation.
Moved by W. Casier
Seconded by D. Dennis
"THAT the correspondence be referred to Cumming Cockburn Limited for further
review."
Motion Carried Unanimously
(t) Green Lane Environmental Group correspondence regarding Environmental Assessment
for Solid Waste Management in Elgin County and Middlesex County.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Tracey Davies correspondence regarding final 1993 tax billing.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (7:30 p.m.)
Road Superintendent James Gibbons was present to advise council on Road Department
activities for the period ending August 18, 1993. Mr. Gibbons received a request from
Mr. Robert Ball regarding the possibility of opening Robertson Bridge. The Clerk
informed Council an engineering analysis had been conducted by Delcan Limited in 1992
and at that point extensive repairs were required to allow the bridge to open. The Clerk
was instructed to contact the Ministry of Transportation for the reason of attempting to
obtaining a Bailey Bridge to replace the existing structure. Mr. Gibbons informed
Council he had received a request for placement of a stop sign at the intersection of
Wardwalk and the Road Allowance between Lots 126 & 127. The Clerk was instructed
to prepare a by-law for consideration at the next Council meeting. In response to
numerous complaints over road side weeds Mr. Gibbons informed Council that weed
cutting was being carried out. The Clerk noted cutting of noxious weeds was subsidized
by the Ministry of Transportation.
(b) Memorandum from Clerk Treasurer to Committee of the Whole regarding property
matters.
REGULAR COUNCIL - 138 - August 19, 1993
MINUTES
Moved by J. Volkaert
Seconded by D. Dennis
"THAT Council move into Committee of the Whole to property matters."
Motion Carried Unanimously
At this point Council moved into Committee of the Whole to discuss confidential
property matters.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Committee of the Whole rise without reporting."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding George Neudorf watermain petition.
Moved by W. Casier
Seconded by J. Hagell
"THAT report be received and filed."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding Stan James request for Township assistance for
refuse clean up.
Moved by W. Casier
Seconded by J. Hagell
"THAT report be received and filed."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Pat VanDenNest application for an amendment to the Township Zoning By-law
concerning Lot 18, Concession 1.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the application of Pat VanDenNest be accepted and referred to Cumming
Cockburn Ltd. for By-Law preparation."
Motion Carried Unanimously
REGULAR COUNCIL 139 August 19, 1993
MINUTES
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Clerk Treasurer regarding request for maintenance to the Otter Valley
Cemetery. (June 17, 1993)
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-45 A By-law to authorize the Reeve and Clerk to enter into an agreement with the
Corporation of the Village of Vienna for the provision of fire protection.
93-46 Confirming By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-law 93-45 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by W. Casier
"THAT by-law 93-45 be taken as third time and finally passed."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-45 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hageli
Seconded by D. Dennis
"THAT by-law 93-46 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council Meeting be adjourned."
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
SEPTEMBER 30, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, September 30, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
3. MINUTES
(a) Minutes from the regular Council meeting held September 16, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of September 16, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) 8:00 p.m. - Marie Hoogkamp from Oxford and East Elgin Community Futures
Committee Inc. presented information regarding the activities of the Committee and
programs that are planned for the future.
(b) 8:30 p.m. - George Neudorf regarding proposed waterline.
Mr. Neudorf appeared before Council to ascertain whether the Township would
contribute funds to the construction of a proposed waterline leading to his property.
Moved by J. Volkaert
Seconded by W. Casier
"THAT item 4 (b) be tabled until further information is obtained."
Motion Carried Unanimously
(c) 9:30 p.m. - Vicky Wiggans presented a report to Council on the Bayham Summer Day
Camp and outlined possibilities for conducting other recreational services.
S. TENDERS
No items.
REGULAR COUNCIL - 152 - September 30, 1993
MINUTES
6. ACCOUNTS
Accounts for the period ending September 28, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the accounts for the period ending September 28, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
No meetings scheduled.
8. CORRESPONDENCE
(a) Ministry of Municipal Affairs correspondence regarding payment of unconditional grants.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Copy of Correspondence from the Ministry of Municipal Affairs to Jack Davis regarding
Richmond (Walker Subdivision).
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(c) Ministry of Environment and Energy correspondence regarding changes at the
Environmental Sciences and Standards Division.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(d) Ministry of Municipal Affairs correspondence regarding 1993 Regional Seminar.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 153 - September 30, 1993
MINUTES
(e) Village of Port Burwell request for assistance in removal of Village flags.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) Town of Aylmer correspondence regarding meeting of East Elgin municipalities.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Town of Aylmer be advised representatives from the Township of
Bayham will attend a preliminary investigative amalgamation session."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Township of Malahide Committee of Adjustment notice of a public meeting concerning
Part Lot 21, Concession 1, Malahide Township.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(h) Ducks Unlimited correspondence regarding wetlands protection.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(i) Ontario Association of Property Standards Officers Inc. correspondence regarding
Dwayne Daniel's completion of Part 2 of the Ontario Association of Property Standards
Officers Training Program.
Moved by J. Hagell
Seconded by W. Casier
"THAT the correspondence be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
REGULAR COUNCIL - 154 - September 30, 1993
MINUTES
(a) Report from Road Superintendent. (8:00 p.m.)
(b) Report from Cumming Cockburn Limited regarding Urbain & Louise Vantyghem
(Zoning By-law Z285/93).
Moved by J. Hagell
Seconded by D. Dennis
"THAT the report be referred to the Township solicitor."
(c) Report from Chief Building Official regarding building permits issued for the period
ending September 30, 1993.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the Building Permits for the month of September, 1993 be approved."
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
13. OTHER BUSINESS
14. BY-LAWS
93-53 Tile Drainage Rating By-law (Rudy Garner).
93-54 Confirming By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-53 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-law 93-53 be taken as read a first and second time."
Motion Carried Unanimously
REGULAR COUNCIL 155 September 30, 1993
MINUTES
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-law 93-54 be taken as read a third time and finally passed."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-54 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
SEPTEMBER 2, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, September 2, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod, Road Superintendent James Gibbons and Chief Building Official
Dwayne Daniel.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"THAT the minutes of August 19, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
(a) Councillor Doug Avram (Aylmer) and Mayor Steve Peters (St. Thomas) from the Elgin
Municipal Association to discuss the role and function of the Association.
Councillor Doug Avram from the Town of Aylmer appeared before Council to discuss
the role and function of the Elgin Municipal Association. Mr. Avram noted the
Association is preparing to take a proactive position in promoting fellowship within Elgin
County. The Association is receiving input to determine if a set of Round Table
discussions on various issues such as waste management, clean water and sewage would
be acceptable to Councils. Deputy Reeve Volkaert concurred with Mr. Avram that it
would be an excellent opportunity for Council's to meet to discuss issues directly
affecting Elgin. He added that the cost of seminars and travel to London or Toronto to
attend the seminars makes an idea such as this a cost effective and informative vehicle
to present current events.
(b) Lee and Audrey Ball regarding opening of a road allowance in North Part Lot 126,
S.T.R.
Lee and Audrey Ball appeared before Council regarding opening of a road allowance in
North Part Lot 126, S.T.R. Mr. Ball explained to Council the proposed road allowance
was subject to an agreement between the previous owner and the Township whereby the
Township would assume ownership of the road if the owners graded and levelled the
land. This agreement was signed in 1963. Reeve Chute advised Mr. Ball that for the
Township to assume any road certain standards have to be met. He continued that the
Road Superintendent would examine the property and report to Council whether any
extenuating circumstances would prohibit the Township from assuming the road provided
the necessary works are carried out.
REGULAR COUNCIL - 141 September 2, 1993
MINUTES
5. TENDERS
No items.
6. ACCOUNTS
Accounts for the period ending August 26, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the accounts for the period ending August 26, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
No meetings scheduled.
8. CORRESPONDENCE
(a) Canadian Pacific Rail correspondence regarding potential sale of CP Rail lands to the
Township of Bayham.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(b) Village of Port Burwell correspondence regarding conversion of CP Rail line, from Port
Burwell to Tillsonburg, to a recreational trail.
Moved by J. Hagell
Seconded by D. Dennis
"THAT representatives from the Village of Port Burwell be requested to attend a
Council meeting on September 16 to provide further information on Rails for Trails
and further that the Township of Bayham be kept advised of future meetings."
Motion Carried Unanimously
(c) Long Point Region Conservation Authority circulation of minutes of a meeting held
August 4, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL - 142 September 2, 1993
MINUTES
(d) Copy of correspondence from the Township of North Crosby to the Premier of Ontario
regarding the Wetland Policy Statement and recommendation 3 of the Commission on
Planning and Development Reform in Ontario.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(e) Copy of Correspondence from the Village of Dutton to Peter North, M.P.P. Elgin,
regarding Elgin Village and Bobier Home.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(f) Natural Resource Gas Limited letter of appreciation regarding phase-in assistance
program.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the correspondence be received and filed."
Motion Carried Unanimously
(g) Royal Canadian Legion request to distribute poppies in a door to door canvass in the
Township of Bayham.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Royal Canadian Legion be advised the Township of Bayham has no
objection to the sale of poppies in the Township."
Motion Carried Unanimously
(h) Green Lane Environmental Group correspondence regarding revised billing for the period
October 1, 1991 to February 28, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be tabled pending a meeting with Bob McCaig to review
billing records concerning the period from October 1, 1991 to February 28, 1993."
Motion Carried Unanimously
REGULAR COUNCIL - 143 - September 2, 1993
MINUTES
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (8:00 p.m.)
Road Superintendent James Gibbons was present to apprise Council on Road Department
activities for the period ending September 1, 1993. Mr. Gibbons advised Council work
on the Second Concession should commence within 1 week. He was advised by Norjohn
Ltd. that equipment should begin arriving after Labour Day. Mr. Gibbons noted that
repairs to a culvert adjacent to property owned by Albert White were now complete. He
also noted that gravelling of Floyd Taylor Road was completed with a layer of "A"
gravel.
(b) Report from Clerk Treasurer regarding placement of a stop sign at the intersection of
Wardwalk and the Road Allowance between Lots 126 & 127.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Council pass a by-law to permit placement of a stop sign at the intersection
of Wardwalk and the Road Allowance Between Lots 126 & 127."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding Port Burwell Water Lot Annexation.
Moved by J. Hagell
Seconded by D. Dennis
"THAT Council give two readings to a by-law to enter into an agreement with the
Village of Port Burwell to adjust their municipal boundaries."
Motion Carried Unanimously
(d) Report from Chief Building Official regarding revised Building By-law.
Moved by W. Casier
Seconded by J. Volkaert
"THAT Council pass a by-law to adopt a revised Building By-law."
Motion Carried Unanimously
(e) Report from Chief Building Official regarding building permits issued for the period
ending August 31, 1993.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the building permits for the month of August 1993 be approved."
Motion Carried Unanimously
REGULAR COUNCIL 144 - September 2, 1993
MINUTES
(f) Report from Clerk Treasurer regarding purchase of land for road widening on
Bayham/Malahide Townline.
Moved by J. Volkaert
Seconded by W. Casier
"THAT item 9(f) be added to the list of Business."
Motion Carried Unanimously
Moved by W. Casier
Seconded by D. Dennis
"THAT Council pass a by-law to authorize the purchase of land for road widening
purposes."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Paul Brackenbury application for an amendment to the Township Official Plan and
Zoning By-law concerning Lot 109, N.T.R.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the application of Paul Brackenbury be accepted and referred to Cumming
Cockburn Ltd. for By-Law preparation."
Motion Carried Unanimously
(b) Rudy and Susan Garner application for a tile drainage loan concerning Part Lot 106,
Concession 6.
Moved by W. Casier
Seconded by J. Hagell
"THAT the tile drainage loan application of Rudy and Susan Garner concerning
Part Lot 106, Concession 6, be approved."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
REGULAR COUNCIL - 145 - September 2, 1993
MINUTES
14. BY-LAWS
93-47 A by-law to adopt a revised Building By-law
93-48 A by-law to authorize the Corporation of the Township of Bayham to enter into an
agreement with the Corporation of the Village of Port Burwell to adjust their municipal
boundaries. (Two readings)
93-49 A by-law to provide for the erection of a stop sign at the intersection of Wardwalk and
the Road Allowance between Lots 126 & 127, S.T.R.
93-50 A by-law to acquire land for the purpose of road widening.
93-51 Confirming by-law
Moved by J. Volkaert
Seconded by D. Dennis
"THAT by-laws 93-47, 93-48, 93-49 and 93-50 be taken as read a first and second
time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-laws 93-47, 94-49 and 93-50 be taken as read a third time and finally
passed."
Motion Carried Unanimously
Moved by W. Casier
Seconded by D. Dennis
"THAT by-law 93-51 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-law 93-51 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Hagell
Seconded by D. Dennis
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
0/1,
REEVE CL
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
SEPTEMBER 16, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, September 16, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagen., Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
(a) Minutes from the regular Council meeting held September 2, 1993
Moved by D. Dennis
Seconded by J. Hagen
"THAT the minutes of September 2, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
(a) Quotations for supply of two 22m corrugated steel culverts for Eighth Concession Bridge
replacement.
The Clerk advised Council the following two quotations were submitted;
Armtec $24,363.90
Atlantic Industries 17,275.85
Moved by J. Volkaert
Seconded by W. Casier
"THAT the quotation of Atlantic Industries (Canada) Limited in the amount of
$17,275.85 (taxes included) for supply of two 22m corrugated steel culverts be
accepted subject to Ministry of Transportation approval."
Motion Carried Unanimously
REGULAR COUNCIL - 147 September 16, 1993
MINUTES
6. ACCOUNTS
(a) Accounts for the period ending September 13, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the accounts for the period ending September 13, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
No meetings scheduled.
8. CORRESPONDENCE
(a) Richmond Minor Ball Association letter of appreciation regarding 1993 grant.
Moved by D. Dennis
Seconded by J. Volkaert
"THAT item 8(a) be received and filed."
Motion Carried Unanimously
(b) Ministry of Culture, Tourism and Recreation regarding Recreation Assistance Program
for Small Communities (Regulation 797).
In reply to Councillor Hagell's question the Clerk advised Council the program only
applies to municipalities with a population of less than 2,000 and Local Service Boards.
The Clerk was instructed to contact the Ministry of Culture, Tourism and Recreation
determine if Straffordville would be considered a Local Service Board.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Minister of Culture, Tourism and Recreation be advised the Council of
the Township of Bayham strongly objects to the cancellation of recreation funding
program, Regulation 517."
Motion Carried Unanimously
(c) Green Lane Environmental Group Ltd. correspondence regarding appeal of
Environmental Assessment Board decision regarding Green Lane Landfill.
Moved by J. Volkaert
Seconded by W. Casier
"THAT item 8(c) be added to the list of business."
Motion Carried Unanimously
REGULAR COUNCIL 148 - September 16, 1993
MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Minister of the Environment and Energy be requested to dismiss the
appeal submitted by Connie Drew and Glen Williams, of the decision of the
Environmental Assessment Board with respect to the Green Lane Landfill."
Motion Carried Unanimously
9. REPORTS OF STAFF' AND CONSULTANTS
(a) Report from Road Superintendent. (7:30 p.m.)
Road Superintendent James Gibbons was present to apprise Council on Road Department
activities for the period ending September 16, 1993. Mr. Gibbons advised Council
Norjohn Ltd. had completed the laying of cold mix asphalt on the Second Concession.
He also advised Council that Norfolk Township had submitted a bid to surface treat the
road as did Norjohn. Council instructed Mr. Gibbons and the Clerk to compare
estimates and report back to Council.
(b) Report from Clerk Treasurer regarding 1993 Group Insurance Plan (County of Elgin
Plan).
Moved by W. Casier
Seconded by J. Hagell
"THAT the report be received and filed."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding Tax Arrears.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Clerk be instructed to prepare a policy statement to clearly illustrate the
procedures to be utilized in initiating tax sale procedures under the Municipal Tax
Sales Act."
AND THAT, after approval of Council, this policy be circulated to all property
owners in tax arrears."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding October 7, 1993 Council meeting.
The Clerk informed Council that pursuant to the Procedural By-law a resolution was
necessary to change the date and time of a regular meeting.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the regular meeting of Council scheduled for October 7, 1993 be cancelled
and the regular meeting be held on September 30, 1993 at 7:30 p.m."
Motion Carried Unanimously
REGULAR COUNCIL 149 - September 16, 1993
MINUTES
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Gundy and Bryan Goutouski application for an amendment to the Township Official Plan
and Zoning By-law concerning South Part Lot 15, Concession 3 and Lot 6 & Part of
Lots 7,8,9 & A, Plan 54.
Mr. and Mrs. Goutouski were in attendance to answer any questions of Council. In
reply to Reeve Chute's question Mrs. Goutouski replied the Elgin - St. Thomas Health
Unit and the Long Point Region Conservation Authority had both submitted written
comments stating they did not object to the proposal.
Moved by J. Hagell
Seconded by W. Casier
"THAT the application of Gundy & Bryan Goutouski be accepted and referred to
Cumming Cockburn Ltd. for By-Law preparation."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
No items.
14. BY-LAWS
93-52 Confirming By-law.
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-52 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Volkaert
"THAT by-law 93-52 be taken as read a third time and finally passed."
Motion Carried Unanimously
REGULAR COUNCIL - 150 September 16, 1993
MINUTES
15. ADJOURNMENT
Moved by W. Casier
Seconded by D. Dennis
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
7 11
IF
��-
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
OCTOBER 14, 1993
8:00 A.M.
A special meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, October 14, 1993 in the Council Chambers to consider applications submitted to the
County of Elgin Land Division Committee with respect to lands owned by Dofasco Inc. Present
were Reeve D. Vane Chute, Deputy Reeve Joe Volkaert Sr., Councilors Wayne Casier, Doug
Dennis, Jim Hagell and Clerk Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 8:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No member of Council noted a disclosure of pecuniary interest and the general nature
thereof.
3. MINUTES
No items
4. DELEGATIONS
5. TENDERS
No items.
6. ACCOUNTS
No items.
7. PUBLIC MEETINGS
None scheduled.
8. CORRESPONDENCE
Mr. Bruce Farnell agent of Dofasco Inc. with respect to agenda items 8(a) - 8(h) was
present to answer questions on any of the applications before Council. In reply to
Councilor Casier's question Mr. Farnell stated that to the best of his knowledge and that
of the prospective purchasers none of the parcels was less than the 20 hectares required
in the Township Zoning By-law. Reeve Chute noted that it was the Township's policy
to levy a $500.00 cash payment requirement in lieu of parkland dedication on each new
lot created in Bayham Township.
SPECIAL COUNCIL - 157 - October 14, 1993
MINUTES
(a) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E123193 submitted by Dofasco Inc. concerning South Part Lot 1, Concession
Moved by W. Casier
Seconded by D. Dennis
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E123/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(b) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E124/93 submitted by Dofasco Inc re Part Lots 2,3,4,5, Concession 1.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E124193 subject to a $1,000.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(c) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E125/93 submitted by Dofasco Inc. concerning East Part Lot 3, Concession
1.
Moved by J. Hagell
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E125/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(d) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E126/93 submitted by Dofasco Inc. concerning North Part Lot 4, Concession
1.
Moved by J. Hagell
Seconded by J. Volkaert
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E126/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
SPI CIAL COUNCIL - 158 - October 14, 1993
MITES
(e) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E127/93 submitted by Dofasco Inc. concerning Part Lot 1, Concession 2.
Moved by J. Valkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E127/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(f) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E128/93 submitted by Dofasco Inc. concerning Part Lot 2, Concession 2.
Moved by D. Dennis
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application#E128/93 subject to a $1,000.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(g) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E129/93 submitted by Dofasco Inc. concerning Part Lot 4, Concession 2.
Moved by W. Casier
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E129/93 subject to a $1,000.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(h) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E130/93 submitted by Dofasco Inc. concerning East Part Lot 5, Concession
2.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E130193 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
SPECIAL COUNCIL 159 October 14, 1993
MINUTES
(i) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E109/93 submitted by John and Elizabeth Keszler concerning Part Lot 1,
Concession 3.
Moved by W. Casier
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E109/93 subject to the following
conditions:
1. The applicant make a $500.00 cash payment in lieu of parkland dedication.
2. The applicant be required to construct a buffer fence on the severed parcel
to the satisfaction of the Township.
Motion Carried.Unanimously
(j) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E110/93 submitted by John and Elizabeth Keszler concerning Part Lot 1,
Concession 3.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the County of Elgin Division Committee be advised the Township of Bayham
recommends approval of application#E110/93 subject to a $500.00 cash payment in
lieu of parkland dedication."
Motion Carried Unanimously
(k) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E111/93 submitted by John and Elizabeth Keszler concerning Part Lot 1,
Concession 3.
Moved by J: Hagell
Seconded by D. Dennis
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E111/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
(1) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E112/93 submitted by John and Elizabeth Keszler concerning Part Lot 1,
Concession 3.
Moved by W. Casier
Seconded by J. Hagell
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E112/93 subject to a $500.00 cash
payment in lieu of parkland dedication."
Motion Carried Unanimously
SPECIAL COUNCIL - 160 - October 14, 1993
MINUTES
(m) Copy of correspondence from Ontario Hydro to the Ministry of Municipal Affairs
regarding Official Plan Amendment No. 92.
Moved by W. Casier
Seconded by D. Dennis
"THAT the Clerk be instructed to arrange a meeting with Ontario Hydro and the
Ministry of Environment and Energy."
Motion Carried Unanimously
(n) Village of Vienna correspondence regarding K.C. Emerson Appreciation Day at the
Vienna Community Centre on November 7, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT item 8(n) be received and filed."
Motion Carried Unanimously
(o) Mary Vallee letter of appreciation. (not enclosed)
Moved by W. Casier
Seconded by D. Dennis
"THAT item 8(o) be received and filed."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
No items.
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
(a) Schizophrenia Society of Canada application to manage and conduct a Nevada Ticket
Lottery at Marc's Gas Bar & Variety. (not enclosed)
Moved by W. Casier
Seconded by J. Hagell
"THAT the Schizophrenia Society of Canada be granted permission to sell Break
Open Tickets at Marc's Gas Bar and Variety subject to compliance with conditions
set forth by the Ministry of Consumer and Commercial Relations."
Motion Carried Unanimously
SPECIAL COUNCIL - 161 - October 14, 1993
MINUTES
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
14. BY-LAWS
93-55 Confirming By-law.
Moved by W. Casier
Seconded by V. Chute
"THAT by-taw 93-55 be taken as read a first and second time."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-law 93-55 be taken as read a third time and finally passed.
Motion Carried Unanimously
15. ADJOURNMENT
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
a:0.--C. 7 Atd,e:///,,,„ 11
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
OCTOBER 21, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, October 21, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No member of Council noted a disclosure of pecuniary interest and the general nature
thereof.
3. MINUTES
(a) Minutes from the regular Council meeting held October 7, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of October 7, 1993 be adopted.
Motion Carried Unanimously
4. DELEGATIONS
(a) Hugh Howey from Bayham Community Initiatives. (enclosure)
Mr. Hugh Howey from Bayham Community Initiatives appeared before Council to report
on activities of BCI and to request a donation to help offset operating expenses. Deputy
Reeve Volkaert enquired whether controls were in place to stop persons from using other
social organizations in the area. Mr. howey replied that Aylmer and Tillsonburg are
contacted on a regular basis to ensure the system is not being abused. In reply to Reeve
Chute's question Mr. Howey that he did not have a breakdown of figures on the numbers
of residents from Bayham, Vienna and Port Burwell utilizing BCI.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Bayham Community Initiatives be requested to provide information on
usage of residents from Bayham, Vienna and Pt. Burwell.
Motion Carried Unanimously
5. TENDERS
No items.
REGULAR COUNCIL - 163 - October 21, 1993
MINUTES
6. ACCOUNTS
Accounts for the period ending October 18, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the accounts for the period ending October 18, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
No meetings scheduled.
8. CORRESPONDENCE
Moved by W. Casier
Seconded by J. Hagell
"THAT items 8(a), 8(b), 8(d), 8(e), 8(f), 8(h) be received and riled."
Motion Carried Unanimously
(a) Ministry of Transportation correspondence regarding amalgamation of London and
Stratford Districts. (Received and Filed)
(b) Farm Practices Protection Board notice of decision regarding Jayson Youcke and Fred
Hermann. (Received and Filed)
(c) Copy of correspondence from the County of Elgin to the Minister of the Environment
and Energy regarding land use planning guidelines on separation distances.
Moved by W. Casier
Seconded by J. Hagell
"THAT the resolution of the Town of Lindsay requesting that the Ministry of the
Environment and Energy reconsider its separation distance guidelines between
industrial facilities and sensitive land uses be supported."
Motion Carried Unanimously
(d) County of Elgin correspondence regarding winter control on County Roads. (Received
and Filed)
(e) Long Point Region Conservation Authority circulation of minutes of a meeting held
September 1, 1993. (Received and Filed)
(f) Copy of correspondence from the Township of Dunwich to the Ministry of
Transportation regarding roadside maintenance on provincial highways. (Received and
Filed)
REGULAR COUNCIL - 164 - October 21, 1993
MINUTES
(g) City of Nepean request for support of a resolution regarding Bill 77.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the resolution of the City of Nepean requesting that the Members of
Provincial Legislature be requested to stop or amend BM 77 be supported."
Motion Carried Unanimously
(h) City of Toronto correspondence regarding financial assistance to Energy Probe.
(Received and Filed)
9. REPORTS OF STAFF AND CONSULTANTS
Moved by W. Casier
Seconded by D. Dennis
"THAT reports 9(b) and 9(c) be received and filed."
Motion Carried Unanimously
(a) Report from Road Superintendent. (7:30 P.M.)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending October 20, 1993. Mr. Gibbons reported that work on
the 8th Concession bridge had commenced with a contractor removing the existing
structure. It was expected the road would be closed for a period of approximately 2 -
3 weeks. Mr. Gibbons noted that gravel resurfacing of East of Eden Road, Floyd
Taylor Road and Roloson Sideroad was now complete.
(b) Report from Township Solicitor regarding Green Lane Environmental. (Received and
Filed)
(c) Report from Township Solicitor regarding Zoning By-law Z285/93. (Received and
Filed)
(d) Report from Fire Chief regarding appointment of two volunteer firemen.
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council meeting be adjourned to meet as Committee of the Whole."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT the Committee of the Whole rise without reporting."
Motion Carried Unanimously
REGULAR COUNCIL - 165 - October 21, 1993
MINUTES
Moved by D. Dennis
Seconded by J. Hagell
"THAT Richard Hornauer and Bob Cain be appointed as volunteer firefighters
subject to completion of a probationary period to be determined by the Fire Chief."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
14. BY-LAWS
93-56 Confirming By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-law 93-56 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by D. Dennis
"THAT by-law 93-56 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by J. Hagell
Seconded by W. Casier
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
ege--OC7
REEVE CLERK
COMMITTEE OF ADJUSTMENT OF THE
CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
OCTOBER 14, 1993
9:00 A.M.
The Committee of Adjustment of the Corporation of the Township of Bayham met on October
14, 1993 at 9:00 a.m. in the Council Chambers to consider Application A/2/93 submitted by
Frank and Margaret Voth. Present were Vice Chair Wayne Casier, members Joe Volkaert Sr.,
Doug Dennis, Jim Hagell and Secretary Treasurer Donald W. MacLeod.
1. CALL TO ORDER
In the absence of the Chair, Vice Chair Wayne Casier called the meeting to order at 9:00
a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the minutes of May 6, 1993 be adopted."
Motion Carried Unanimously
4. APPLICATION
(a) Frank and Margaret Voth, Part Lot 20, Concession 8.
i) STAFF REPORT The Secretary Treasurer advised the Committee the minor
variance was necessary to permit construction of a 16.76 metre by 10.97 metre addition
to an existing automotive service building that will require relief from the rear yard
setback requirement of 9 metres (29.52 feet) to 2.43 metres (8 feet) as set out in the
Township of Bayham Zoning By-Law No. 2387.
ii) PRESENTATION BY APPLICANT Mr. Voth was present but did not address
the Committee.
iii) PUBLIC COMMENTS No member of the public appeared to comment on the
proposal. No comments were received from any of the agencies or ministries circulated.
iv) COMMITTEE OUESTIONS AND DISCUSSIONS There were no comments or
questions from the Committee.
COMMITTEE OF ADJUSTMENT - 4 - OCTOBER 14, 1993
MINUTES
5. ACTION BY COMMITTEE
Moved by D. Dennis
Seconded by I. Hagell
"THAT application A/2/93 to reduce the rear yard setback requirement of 9 metres
(29.52 feet) to 2.43 metres (8 feet) be approved."
Motion Carried Unanimously
6. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Volkaert
"THAT the Committee of Adjustment meeting be adjourned."
Motion Carried Unanimously
4 , .
CHAIRMAN S RETARY TREASURER
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
NOVEMBER 4, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, November 4, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell, Clerk
Treasurer Donald W. MacLeod and Road Superintendent James Gibbons.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No member of Council noted a disclosure of pecuniary interest and the general nature
thereof.
3. MINUTES
(a) Minutes from the special Council meeting held October 14, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the minutes of October 14, 1993 be adopted."
Motion Carried Unanimously
(b) Minutes from the regular Council meeting held October 21, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the minutes of October 21, 1993 be adopted."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
No items.
REGULAR COUNCIL - 167 November 4, 1993
MINUTES
6. ACCOUNTS
Accounts for the period ending November 1, 1993.
Moved by W. Casier
Seconded by D. Dennis
"THAT the accounts for the period ending November 1, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
Moved by J. Hagell
Seconded by D. Dennis
"THAT the Council meeting be adjourned for the purposes of holding a public
meeting under the provisions of the Planning Act."
Motion Carried Unanimously
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m. and advised Council the purpose
of the public meeting was to receive public input regarding 2 applications for
amendments to the Township Official Plan and 3 amendments to the Zoning By-law.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. APPLICATIONS
(a) Pat VanDenNest application for an amendment to the Zoning By-law to permit the
establishment of a commercial bakery on a small site within an existing farm
operation concerning Lot 18, Concession 1.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend to Zoning By-law to change the zoning on the subject lands to Special Rural
Commercial to permit the establishment of a commercial bakery on a small site within
the existing farm operation and also to change the zoning on the remainder of the
farming operation to Special Agriculture to prohibit the raising, keeping or propagation
of livestock.
ii) Presentation By Applicant Mr. & Mrs. Van Den Nest were not present.
Public Comments No member of the public appeared to comment. No
comments were received from any of the ministries or agencies circulated.
iv) Council Ouestions and Discussions In reply to Deputy Reeve Volkaert's question
the Clerk noted the raising of livestock would be prohibited on the portion of the farm
zoned Agricultural.
REGULAR COUNCIL - 168 - November 4, 1993
MINUTES
(b) Brian and Gundy Goutouski application for an amendment to the Official Plan and
Zoning By-law to permit the development of two estate residential lots on either side
of an existing residence concerning Part Lot 15 , Concession 3.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend the Zoning By-law to change the zoning on the subject lands to Estate Residential
(RR) and the change the Official Plan designation to Rural-Estate Residential to permit
the severance of two lots for the development of a dwelling unit.
ii) Presentation By Applicant Mr. & Mrs. Goutouski were present but did not
address Council.
ii) Public Comments No member of the public appeared to comment on the
proposal. No comments were received from any of the ministries or agencies circulated.
iii) Council Questions and Discussions There were no comments or questions from
Council.
(c) Paul Brackenbury application for an amendment to the Official Plan and Zoning By-
law to permit the development of three estate residential lots concerning Part Lot
109, N.T.R.
i) Staff Report The Clerk advised Council the purpose of the application is to
amend the Zoning By-law to change the zoning on the subject lands to Estate Residential
(RR) and the change the Official Plan designation to Rural-Estate Residential to permit
the severance of three lots for the development of a dwelling units.
ii) Presentation By Applicant Mr. Jack Petrie appeared on behalf of the applicant.
Mr. Petrie advised Council the diagram in the Official Plan Amendment and Zoning By-
law Amendment indicated the area affected bordered on Highway 3. It was his opinion
that Mr. Brackenbury only wished to sever the lands to the top of the bank.
iii) Public Comments No member of the public appeared to comment. No
comments were received from any of the ministries or agencies circulated.
iv) Council Questions and Discussions In reply to Councillor Casier's question the
Clerk noted the Zoning By-law Amendment placed the lands in a special zone to
recognize an area that was greater than required in the Zoning By-law. Councillor
Casier also noted the lot frontages appeared to be less than the 50 metres required.
8. CORRESPONDENCE
Moved by W. Casier
Seconded by D. Dennis
"THAT items 8(a), 8(b), 8(e), 8(f), 8(g), 8(i), 8(k) be received and filed."
Motion Carried Unanimously
REGULAR COUNCIL 169 - November 4, 1993
MINUTES
(a) Ministry of Natural Resources correspondence regarding 1994 tipping fees. (Received
and Filed)
(b) Ministry of Agriculture and Food correspondence regarding Joint Human Resources
Assessment Planning Committee for the tobacco industry in the Counties of Brant, Elgin,
Oxford and the Region of Haldimand-Norfolk. (Received and Filed)
(c) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E133/93 submitted by Katherine Fehr concerning Part Lot 7, Concession 9.
Moved by J. Hagell
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township of
Bayham recommends approval of application #E133/93 subject to the following
conditions:
1. That the applicant make a $500.00 cash payment in lieu of parkland
dedication.
2. That the Land Division be advised by the Township that the subject lands
conforms to the Township Zoning By-law."
Motion Carried Unanimously
(d) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E143/93 submitted by Danny DePlancke concerning Pt Lots 22 & 23,
Concession 9.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Land Division Committee be advised the Township recommends the
Committee defer a decision until the applicant supplies the Township with plans
showing proposed road configurations and lot layouts."
Motion Carried Unanimously
(e) County of Elgin Land Division Committee notice of the withdrawal of consent
application E127/93 concerning Pt Lot 1, Concession 2. (Received and Filed)
(f) Long Point Region Conservation Authority circulation of minutes of a meeting held
October 6, 1993. (Received and Filed)
(g) Long Point Region Conservation Authority correspondence requesting submission of 1994
project file requests. (Received and Filed)
(h) Elgin - St. Thomas Health Unit correspondence regarding compulsory rabies
vaccinations. (Received and Filed)
REGULAR COUNCIL - 170 - November 4, 1993
MINUTES
(i) Village of Vienna correspondence regarding invoice from Vienna/Port Burwell Trunk
Watermain upgrading. (Received and Filed)
(j) Township of Norfolk correspondence Fire Protection Boundary Agreement.
Moved by W. Casier
Seconded by J. Hagell
"THAT the Fire Chief be requested to review the Township of Norfolk
correspondence with respect to a Boundary Agreement for Fire Protection and
report to Council."
Motion Carried Unanimously
(k) Mandryk & Heeney notice of service of a construction lien. (Received and Filed)
9. REPORTS OF STAFF AND CONSULTANTS
Moved by W. Casier
Seconded by J. Volkaert
"THAT reports 9(e), 9(1), and 9(g) be added to the List of Business."
Motion Carried Unanimously
(a) Report from Road Superintendent. (7:30 P.M.)
Road Superintendent James Gibbons was present to apprise Council on Road Department
activities for the period ending November 2, 1993. Mr. Gibbons advised Council work
on the Eighth Concession Culvert had commenced and should be complete within 3
weeks.
(b) Report from Clerk Treasurer request for a trapping permit.
Moved by J. Volkaert
Seconded by W. Casier
"THAT permission be granted to John Vance to trap on municipally owned
property, including, roadsides, ditches, bridges, culverts and drain outlets, subject
to submission of a Release and Indemnification agreement and proof of insurance."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding 1993 tax write offs.
Moved by D. Dennis
Seconded by J. Hagell
"THAT report 9(c) be tabled until the November 18, 1993 meeting."
Motion Carried Unanimously
REGULAR COUNCIL - 171 - November 4, 1993
MINUTES
(d) Report from Chief Building Official regarding building permits issued for the period
ending October 31, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the building permits for the period ending October 31, 1993 be approved."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding status of 1993 Road Budget.
Moved by J. Hagell
Seconded by D. Dennis
"THAT the report be received and filed."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding Interim Petition for Subsidy.
Moved by J. Hagell
Seconded by W. Casier
"THAT the Treasurer be authorized to submit an application for interim petition for
subsidy.
Motion Carried Unanimously
(g) Report from Clerk Treasurer regarding Port Burwell Water Lot Annexations.
Moved by W. Casier
Seconded by J. Volkaert
"THAT third and final reading be given to By-law 93-48 to enter into an agreement
with the Village of Port Burwell to adjust their municipal boundaries."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
No items.
13. OTHER BUSINESS
REGULAR COUNCIL - 172 - November 4, 1993
MINUTES
14. BY-LAWS
93-48 A by-law to authorize the Corporation of the Township of Bayham to enter into an
agreement with the Corporation of the Village of Port Burwell to adjust their
municipal boundaries.
93-58 A by-law to adopt Official Plan Amendment No. 96. (Goutouski)
Z296-93 A by-law to amend to By-law 2387 (VanDenNest)
Z297-93 A by-law to amend to By-law 2387 (Goutouski)
93-59 Confirming By-law
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-58, Z296-93 and Z297-93 be taken as read a first and second
time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Hagell
"THAT by-laws 93-48, 93-58, Z296-93 and Z297-93 be taken as read a third time
and finally passed."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by J. Hagell
"THAT by-law 93-59 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-59 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
ai(),
REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
NOVEMBER 18, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, November 18, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Doug Dennis, Jim Hagell and Clerk
Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m. and requested a resolution to add
certain items to the List of Business.
Moved by J. Volkaert
Seconded by W. Casier
"THAT item 8(g) and reports 9(i), 9(j) and 9(k) and 9(1) be added to the List of
Business."
Motion Carried Unanimously
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No member of Council noted a disclosure of pecuniary interest and the general nature
thereof.
3. MINUTES
No items.
4. DELEGATIONS
(a) 8:30 p.m. - Jack Barclay appeared on behalf of Straffordville Lions Club regarding
potential revised lottery licensing fees. Mr. Barclay advised Council the Lions Club
could not afford to pay the maximum amount proposed in materials circulated by the
Ministry of Consumer and Commercial Relations. The Clerk stated that $2,246.00
would be the maximum amount the Lions Club could be charged. In reply to Reeve
Chute's question Mr. Barclay advised the Lions Club could afford to pay around $500.00
5. TENDERS
No items.
6. ACCOUNTS
No items.
7. PUBLIC MEETINGS
No meetings scheduled.
REGULAR COUNCIL - 174 - November 18, 1993
MINUTES
8. CORRESPONDENCE
Moved by D. Dennis
Seconded by J. Hagell
"THAT items 8(a), 8(c) and 8(g) be received and filed."
Motion Carried Unanimously
(a) Ministry of Municipal Affairs correspondence regarding acceptance of the Township's
Social Contract Work Plan. (Received and Filed)
(b) Copy of correspondence from the Ministry of Housing to Cumming Cockburn Ltd.
regarding Bayham Township Municipal Housing Statement.
Moved by W. Casier
Seconded by J. Hagell
"THAT the correspondence be deferred."
Motion Carried Unanimously
(c) Ministry of Transportation correspondence regarding the exclusion of Quebec-based
contractors, sub-contractors and materials on subsidizable MTO projects. (Received and
Filed)
(d) Township of Southwold request for support of a resolution opposing the Core
Certification Training required by the Workplace Health & Safety Agency.
Moved by J. Volkaert
Seconded by D. Dennis
"THAT the resolution of the Township of Southwold be endorsed."
Motion Carried Unanimously
(e) Municipality of Neebing request for support of a resolution calling for the Province to
enforce Section 159 of the Municipal Act on all companies receiving telephone revenues
in Ontario.
Moved by W. Casier
Seconded by J. Hagell
"THAT the resolution of the Municipality of Neebing be endorsed."
Motion Carried Unanimously
(f) Township of Onondaga request for support of a resolution calling for the Federal
Government to compensate municipalities for taxes lost when land is purchased by
natives outside of a recognized Indian Reservation.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the resolution of the Township of Onondaga be endorsed."
Motion Carried Unanimously
REGULAR COUNCIL - 175 November 18, 1993
MINUTES
9. REPORTS OF STAFF AND CONSULTANTS
Moved by J. Hagell
Seconded by W. Casier
"THAT reports 9(a), 9(b) and 9(d) be received and filed."
Motion Carried Unanimously
(a) Report from Chief Building Official summarizing building permits issued to date.
(Received and Filed)
(b) Final report from TEAM Systems regarding waste management and recycling in the
Township of Bayham. (Received and Filed)
(c) Report from Clerk Treasurer regarding Chrastina Gravel Pit.
Moved by D. Dennis
Seconded by J. Hagell
"THAT a by-law be given three readings authorizing the Reeve and Clerk to enter
into an agreement with Joseph and Victoria Chrastina for the extraction of gravel
from Lot 1, Concession 3."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding revised lottery licensing procedures. (Received
and Filed)
(e) Report from Clerk Treasurer to Committee of the Whole regarding property matters.
Moved by W. Casier
Seconded by J. Volkaert
"THAT Council rise and enter into Committee of the Whole."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Committee of the Whole rise without reporting."
Motion Carried Unanimously
(0 Report from Live Stock Valuer regarding losses sustained by Gene Ketchabaw.
Moved by W. Casier
Seconded by D. Dennis
"THAT the report of the Live Stock Valuer be adopted and losses in the amount of
$150.00 be paid to Gene Ketchabaw."
Motion Carried Unanimously
REGULAR COUNCIL 176 - November 18, 1993
MINUTES
(g) Report from Live Stock Valuer regarding losses sustained by Gene Ketchabaw.
Moved by D. Dennis
Seconded by W. Casier
"THAT the report of the Live Stock Valuer be adopted and losses in the amount of
$595.00 be paid to Gene Ketchabaw."
Motion Carried Unanimously
(h) Report from Clerk Treasurer regarding Township computer system.
Moved by J. Volkaert
Seconded by I. Hagell
"THAT the Clerk Treasurer be authorized to arrange for the purchase and
installation of a new computer."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Clerk Treasurer regarding 1993 tax write offs. (November 4, 1993)
Moved by J. Volkaert
Seconded by W. Casier
"THAT taxes in the amount of $15,929.88 be cancelled, refunded or reduced
pursuant to Section 442 of the Municipal Act.
Motion Carried Unanimously
13. OTHER BUSINESS
No items.
14. BY-LAWS
Motion Carried Unanimously
93-57 A by-law to adopt Official Plan Amendment No. 95. (Brackenbury)
93-60 A by-law to authorize the Reeve and Clerk to execute an agreement with Joseph and
Victoria Chrastina
Z295-93 A by-law to amend to By-law 2387 (Brackenbury)
REGULAR COUNCIL - 177 - November 18, 1993
MINUTES
93-61 Confirming By-law
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-57, 93-60, and Z295-93 be taken as read a first and second
time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-laws 93-57, 93-60 and Z295-93 be taken as read a third time and
finally passed."
Motion Carried Unanimously
Moved by D. Dennis
Seconded by W. Casier
"MAT by-law 93-61 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-61 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Council meeting be adjourned."
Motion Carried Unanimously
n4 • '
46// '
REEVE CLERK
COMMITTEE OF ADJUSTMENT OF THE
CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
DECEMBER 2, 1993
10:00 A.M.
The Committee of Adjustment of the Corporation of the Township of Bayham met on December
2, 1993 at 10:00 a.m. in the Council Chambers to consider an Application A/3/93 submitted by
Dave and Patricia Harrison and Application A/4/93 submitted by Carol Archer. Present were
Chair D. Vane Chute, Vice Chair Wayne Casier, members Joe Volkaert Sr., Doug Dennis, Jim
Hagell and Secretary Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Chair D. Vane Chute called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None noted.
3. MINUTES
Moved by J. Hagell
Seconded by D. Dennis
"THAT the minutes of October 14, 1993 be adopted."
Motion Carried Unanimously
4. APPLICATIONS
(a) Application A/3/93 - Dave and Patricia Harrison, Part Lot 126, Concession 6 S.T.R.
i) STAFF REPORT The Secretary Treasurer advised the Committee the minor
variance was necessary to permit construction of a 140.19 square metre addition to an
existing automotive service building that will require relief from the side yard setback
requirement of 6 metres (19.68 feet) to 3.05 metres (10 feet).
ii) PRESENTATION BY APPLICANT Mr. Harrison was present and informed the
Committee the proposal was situated in such a manner to allow adequate parking so as
not to disturb the existing septic system.
iii) PUBLIC COMMENTS Mr. Dave Vogelzang, Mr. Harrison's eastern neighbour
was present to request that a buffer strip of trees be planted along the property line to
minimize the visual and noise impacts.
iv) COMMITTEE QUESTIONS AND DISCUSSIONS In reply to Mr. Vogelzang's
request Member Joe Volkaert asked Mr. Harrison if he had any objections to planting
a buffer strip between his property and Mr. Vogelzang's. Mr. Harrison replied that he
did not object to doing so.
COMMITTEE OF ADJUSTMENT - 6 - DECEMBER 2, 1993
MINUTES
`(b) Application A/4/93 - Carol Archer, Lot 38, Plan 22
i) STAFF REPORT The Secretary Treasurer advised the Committee the minor
variance was necessary to permit construction of a garage that will require relief from
the maximum floor area requirement for accessory buildings of 36 square metres (393.95
square feet)to 57.97 square metres (624 square feet)and relief from the maximum height
requirement for accessory buildings of 3.7 metres (12.13 feet)to 6.09 metres (20 feet)
as set out in the Township of Bayham Zoning By-Law No. 2387.
ii) PRESENTATION BY APPLICANT Mr. Chuck Archer, agent for the applicant
was present but did not address the Committee.
iii) PUBLIC COMMENTS No member of the public appeared to comment on the
application.
iv) COMMITTEE QUESTIONS AND DISCUSSIONS No member of the Committee
had any questions.
5. ACTION BY COMMITTEE
Moved by W. Casier
Seconded by J. Hagell
"THAT application A/3193 to permit construction of 140.19 square metre addition
to an existing automotive service building that will require relief from the side yard
setback requirement of 6 metres (19.68 feet) to 3.05 metres be approved subject to
applicant constructing a buffer strip along the east property line, as set out in
Sections 4.25 and 4.26 of the Township of Bayham Zoning By-Law No. 2387."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by W. Casier
"THAT Application A/4/93 to permit construction of a garage that will require relief
from the maximum floor area requirement for accessory buildings of 36 square
metres (393.95 square feet) to 57.97 square metres (624 square feet) and relief from
the maximum height requirement for accessory buildings of 3.7 metres (12.13 feet)to
6.09 metres (20 feet) be approved."
Motion Carried Unanimously
6. ADJOURNMENT
Moved by J. Hagell
Seconded by J. Volkaert
"THAT the Committee of Adjustment meeting be adjourned."
Motion Carried Unanimously
CHAIRMAN S RETARY TREASURER
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
DECEMBER 2, 1993
10:00 A.M.
The regular meeting of the Council of the Township of Bayham was held at 10:00 a.m. on
Thursday, December 2, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell, Road Superintendent
James Gibbons and Clerk Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Reeve Chute noted a disclosure of pecuniary interest and the general nature thereof with
respect to an item brought forward under Other Business concerning Mr. Stuart
Hoogsteen. Reeve Chute removed himself from the chair and vacated the Council
Chamber.
3. MINUTES
(a) Minutes from the regular Council meeting held November 4, 1993.
(b) Minutes from the regular Council meeting held November 18, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the minutes of November 4, 1993 and November 18, 1993 be adopted as
circulated."
Motion Carried Unanimously
4. DELEGATIONS
5. TENDERS
No items.
6. ACCOUNTS
Accounts for the period ending November 26, 1993.
Moved by J. Volkaert
Seconded by J. Hagell
"THAT the accounts for the period ending November 26, 1993 be approved."
Motion Carried Unanimously
REGULAR COUNCIL - 179 - December 2, 1993
MINUTES
7. PUBLIC MEETINGS
Moved by W. Casier
Seconded by J. Hagell
"THAT the Council Meeting be adjourned for the purpose of holding a public
meeting pursuant to the provisions of the Planning Act.
Motion Carried Unanimously
Council adjourned so as to sit as the Committee of Adjustment.
8. CORRESPONDENCE
Moved by J. Hagell
Seconded by W. Casier
"THAT items 8(b) and 8(c) be received and filed."
Motion Carried Unanimously
(a) County of Elgin Land Division Committee notice of a public meeting regarding consent
application E144/93 submitted by Wynn and Elizabeth Bilger concerning Pt Lot 28,
Concession 8.
Moved by J. Hagell
Seconded by J. Vollcaert
"THAT the correspondence be deferred until the applicant provides further
information regarding the nature of the consent application."
Motion Carried Unanimously
(b) Pitch-In Ontario request for financial assistance. (Received and Filed)
(c) Ministry of Environment and Energy correspondence regarding well eater testing in the
hamlet of Straffordville. (Received and Filed)
9. REPORTS OF STAFF AND CONSULTANTS
(a) Report from Road Superintendent. (11:30 A.M.)
Road Superintendent James Gibbons was present to advise Council on Road Department
activities for the period ending December 2, 1993. Mr. Gibbons informed Council that
shouldering on the Second Concession was now complete. Mr. Gibbons and the Ministry
of Transportation representative, Art Perrier, completed fall road tour of completed 1993
projects including Second Concession reconstruction, Eighth Concession culvert
installation and numerous resurfaced gravel roads. Mr. Gibbons and Mr. Perrier also
inspected Bartlett Bridge and noted this as a possible 1994 supplementary project. Mr.
Gibbons advised Council that snow plowing equipment had been installed.
(b) Report from Clerk Treasurer regarding South-West Oxford/Bayham Townline Road
boundary maintenance and repair agreement.
REGULAR COUNCIL 180 - December 2, 1993
MINUTES
Moved by W. Casier
Seconded by J. Volkaert
"THAT a by-law be given three readings authorizing the Reeve and Clerk to enter
into an agreement with the Township of South-West Oxford for the repair and
maintenance of a boundary road."
Motion Carried Unanimously
(c) Report from Clerk Treasurer regarding 1993 vacation status.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be received and filed."
Motion Carried Unanimously
(d) Report from Clerk Treasurer regarding proposed amendments to the Council Procedural
By-law.
Moved by J. Volkaert
Seconded by W. Casier
"THAT a by-law be given three readings to amend By-law 93-7 (Council Procedural
By-law)."
Motion Carried Unanimously
(e) Report from Clerk Treasurer regarding Norfolk/Bayham fire service fire agreement.
Moved by J. Hagell
Seconded by W. Casier
"THAT a by-law be given three readings to enter into an agreement with the
Township of Norfolk for reciprocal fire service."
Motion Carried Unanimously
(f) Report from Clerk Treasurer regarding payments for extra services.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the following extra payments be made for services rendered in 1993."
Reeve $1,000.00
Deputy Reeve 600.00
Councillors 500.00
Lorraine Moore 500.00
Diana Norris 500.00
Dwayne Daniel 500.00
Jim Gibbons 500.00
Donald MacLeod 500.00
Nettie Eroese 50.00
Road Crew 200.00
Margaret Vinai 50.00
Motion Carried Unanimously
REGULAR COUNCIL 181 December 2, 1993
MINUTES
(g) Report from Clerk Treasurer regarding Bill 119 - Tobacco Control Act, 1993.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Minister of Health be advised the Township of Bayham strongly objects
to Bill 119."
Motion Carried Unanimously
(h) Report from Chief Building Official regarding building permits issued for the period
ending November 30, 1993.
Moved by W. Casier
Seconded by J. Hagell
"THAT the building permits for the month of November 1993 be approved."
Motion Carried Unanimously
(i) Report from Chief Building Official regarding Fred Hermann's grain handling operation.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the report be received and filed."
Motion Carried Unanimously
(j) Report from Clerk Treasurer regarding building permit request submitted by Joe Toth.
Mr. Toth was in attendance to ask Council's permission to construct a second dwelling
on a 44 acre parcel located in Lot 15, Concession 10. The Clerk reviewed a report
which advised Council that a second dwelling was permitted on the subject property only
if the dwelling was supplementary to the farm operation. Mr. Toth stated the intended
use of the second dwelling was to house his in-laws. He also noted that he was not
going to farm the land but intended to rent it out. Council agreed to visit the site to
determine if the proposal conformed with the Zoning By-law and advise Mr. Toth in
writing of the decision. Subsequent to the site visit Council determined the proposal
would not conform the Zoning By-law and passed the following resolution.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the request of Joe Toth for a building permit to construct a dwelling on Part
Lots 14 & 15, Concession 10 be refused."
Motion Carried Unanimously
(k) Semi-Annual report from Fire Chief.
Moved by J. Hagell
Seconded by W. Casier
"THAT the Fire Chief's semi-annual report be adopted."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
REGULAR COUNCIL - 182 - December 2, 1993
MINUTES
11. APPLICATIONS
(a) Katherine Fehr application for an amendment to the Township Zoning By-law concerning
Lot 7, Concession 9.
Moved by W. Casier
Seconded by J. Hagell
"THAT the application of Katherine Fehr for an amendment to the Township
Zoning By-law concerning Lot 7, Concession 9 be referred to Cumming Cockburn
for by-law preparation."
Motion Carried Unanimously
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Report from Township Planning Consultant regarding a severance application submitted
by Danny DePlancke.
Mr. DePlancke appeared before Council to review his application for consent presently
before the County of Elgin Land Division Committee. He advised Council this
application was to sever a parcel of land that would be developed at some point in the
future and when this development does occur, either by plan of subdivision or consent,
the Township would have an opportunity to comment.
Moved by J. Volkaert
Seconded by W. Casier
"THAT the County of Elgin Land Division Committee be advised the Township
recommends approval of Application E143/93 subject to the following conditions:
1. The applicant make a $500.00 cash payment in lieu of parkland dedication.
Motion Carried Unanimously
(b) Copy of correspondence from the Ministry of Housing to Cumming Cockburn Ltd.
regarding Bayham Township Municipal Housing Statement.
13. OTHER BUSINESS
14. BY-LAWS
93-62 A by-law to amend By-law 93-7 (Council Procedural By-law)
93-63 A by-law to adopt Official Plan Amendment No. 91. (Zacharias)
93-64 A by-law to enter into an agreement with the Township of Norfolk regarding fire services.
93-65 A by-law to enter into an agreement with the Township of South-West Oxford
regarding maintenance and repair of a boundary road.
Z279-92 A by-law to amend By-law No. 2387 (Zacharias)
93-66 Confirming By-law.
REGULAR COUNCIL - 183 - December 2, 1993
MINUTES
Moved by J. Volkaert
Seconded by W. Casier
"THAT by-laws 93-62, 93-63, 93,64, 93-65 and Z279-92 be taken as read a first
and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-laws 93-62, 93-63, 93-64, 93-65 and Z279-92 be taken as read a third
time and finally passed."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-66 be taken as read a first and second time."
Motion Carried Unanimously
Moved by J. Hagell
Seconded by W. Casier
"THAT by-law 93-66 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. ADJOURNMENT
Moved by W. Casier
Seconded by J. Volkaert
"THAT the Council Meeting be adjourned."
Motion Carried Unanimously
Ald
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REEVE CLERK
COUNCIL MINUTES
THE CORPORATION OF THE
TOWNSHIP OF BAYHAM
P.O. BOX 160
STRAFFORDVILLE, ONTARIO
DECEMBER 16, 1993
7:30 P.M.
The regular meeting of the Council of the Township of Bayham was held at 7:30 p.m. on
Thursday, December 16, 1993 in the Council Chambers. Present were Reeve D. Vane Chute,
Deputy Reeve Joe Volkaert Sr., Councillors Wayne Casier, Jim Hagell, Doug Dennis, Road
Superintendent James Gibbons and Clerk Treasurer Donald W. MacLeod.
1. CALL TO ORDER
Reeve Chute called the meeting to order at 7:30 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
No member of Council made a disclosure of pecuniary interest and the general nature
thereof.
3. MINUTES
(a) Minutes from the regular Council meeting held December 2, 1993.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the minutes of December 2, 1993 be adopted as circulated."
Motion Carried Unanimously
4. DELEGATIONS
No items.
5. TENDERS
No items.
6.• ACCOUNTS
Accounts for the period ending December 14, 1993.
Moved by J. Hagell
Seconded by D. Dennis
"THAT accounts for the period ending December 14, 1993 be approved."
Motion Carried Unanimously
7. PUBLIC MEETINGS
No meetings scheduled.
REGULAR COUNCIL - 185 - December 16, 1993
MINUTES
8. CORRESPONDENCE
Moved by W. Casier
Seconded by J. Hagell
"THAT items 8(a), 8(b), 8(c), 8(d), 8(e), 8(f) and 8(g) be received and rued.
Motion Carried Unanimously
(a) Gilles Therrien notice of appeal of Zoning By-law No. Z297-93 (Goutousld). (Received
and Filed)
(b) Municipal Freedom of Information and Protection of Privacy Commissioner notice of a
public meeting to review the Act. (Received and Filed)
(c) Long Point Region Conservation Authority circulation of minutes of a meeting held
November 3, 1993. (Received and Filed)
(d) Metropolitan Toronto correspondence regarding search for a willing host municipality
for a landfill site to serve Metropolitan Toronto. (Received and Filed)
(e) Committee of Independent Pharmacists correspondence regarding the Tobacco Control
Act (Bill 119). (Received and Filed)
(f) Elgin - St. Thomas Health Unit correspondence regarding Minor Variance Application
A/4/93. (Archer) (Received and Filed)
(g) Elgin - St. Thomas Health Unit correspondence regarding Minor Variance Application
A/3/93. (Harrison) (Received and Filed)
(h) Gibson, Linton, Toth & Campbell correspondence regarding a severance proposal
submitted by Andy VanSevanant.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Bernard Toth be advised the Council of the Township of Bayham does not
support the severance proposal of Andy VanSevenant as the proposal does not
conform to the policies of the Township Zoning By-Law and the Official Plan.
AND THAT the Township Council does not support the use of restrictive covenants
on agricultural buildings with respect to severance applications."
Motion Carried Unanimously
9. REPORTS OF STAFF AND CONSULTANTS
Moved by J. Volkaert
Seconded by W. Casier
REGULAR COUNCIL - 186 - December 16, 1993
MINUTES
"THAT items 9(c), 9(d) and 9(e) be added to the list of business."
Motion Carried Unanimously
(a) Report from Clerk Treasurer to Committee of the Whole regarding a litigation matter.
Moved by J. Volkaert
Seconded by W. Casier
"THAT Council rise to enter into Committee of the Whole."
Motion Carried Unanimously
Moved by J. Volkaert
Seconded by W. Casier
"THAT the Committee of the Whole rise and submit a report to Council with
respect to William Bogue"
Motion Carried Unanimously
Moved by J. Hagell
Seconded by D. Dennis
"THAT the report from the Committee of the Whole be adopted
AND THAT the Township Solicitor be authorized to make an offer to settle to
William Bogue's solicitor."
Motion Carried Unanimously
(b) Report from Clerk Treasurer regarding 1994 Road Needs Study.
Moved by W. Casier
Seconded by J. Hagell
"THAT the Clerk be authorized to arrange for the commencement of a Road Needs
Study to be conducted by Spriet Associates."
Motion Carried Unanimously
(c) A report from the Clerk Treasurer regarding Park Reserve Fund year end transfer.
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Treasurer be authorized to transfer $4,365.63 from General Funds to
the Park Reserve Fund.
Motion Carried Unanimously
(d) A report from the Clerk Treasurer regarding disbursements of investment interest
received from the Care and Maintenance Fund.
Moved by W. Casier
Seconded by D. Dennis
"THAT the Treasurer be authorized to make disbursements of investment interest
REGULAR COUNCIL - 187 - December 16, 1993
MINUTES
received from the Care and Maintenance Fund to the following:
Cemetery Board 1993 Interest
Bayham West 307.24
Calton 789.74
Claus 130.04
Dobbbie 442.35
Eden 842.31
Edison Pioneer 529.41
Firby 57.47
Guysboro 1,032.15
Light 92.16
Old Pt. Burwell 150.40
Smuck 242.31
Straffordville 953.76
Motion Carried Unanimously
(e) A report from the Clerk Treasurer regarding Waste Management Collection and Disposal
Agreement.
Moved by W. Casier
Seconded by J. Volkaert
"THAT Green Lane Environmental Group Ltd. be requested to extend the existing
collection and disposal agreement on a month by month basis pending re-opening of
Green Lane Landfill."
Motion Carried Unanimously
10. REPORTS OF COUNCIL AND COMMITTEES
No items.
11. APPLICATIONS
No items.
12. UNFINISHED BUSINESS AND DEFERRED ITEMS
(a) Copy of correspondence from the Ministry of Housing to Cumming Cockburn Ltd.
regarding Bayham Township Municipal Housing Statement. (November 18, 1993)
13. OTHER BUSINESS
Reeve Chute thanked members of Council and staff for their support which helped
contribute to his election as Warden of the County of Elgin. He noted this honour would
not have been possible without the support of all involved. Deputy Reeve Volkaert
congratulated Reeve Chute on his election and wished him good luck in the upcoming
year. These sentiments were reiterated by the other members of Council.
REGULAR COUNCIL - 188 - December 16, 1993
MINUTES
14. BY-LAWS
93-67 Confirming By-law
Moved by J. Volkaert
Seconded by J. Hagell
"THAT by-law 93-67 be taken as read a first and second time."
Motion Carried Unanimously
Moved by W. Casier
Seconded by J. Volkaert
"THAT by-law 93-67 be taken as read a third time and finally passed."
Motion Carried Unanimously
15. AD30URNMENT
Moved by D. Dennis
Seconded by J. Hagell
"THAT the Council Meeting by adjourned."
Motion Carried Unanimously
A, iLatet#
REEVE � CLERK