HomeMy WebLinkAboutOctober 15, 1998 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, October 15, 1998
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, October 15, 1998 in the Council Chambers. Present were Mayor Max Stewart,
Deputy Mayor Jack Petrie, Councillors David Mason and Cliff Evanitski,
Administrator/Treasurer Lynn S. Buchner, and Clerk Lynda Millard. Councillor John Nezezon
was absent.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Deputy Mayor Petrie, as agent, disclosed a pecuniary interest in Items 6.1(a) and 6.1(b).
3. MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Special Meeting held September 25, 1998
Minutes of the Regular Meeting held October 1, 1998
98-752 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the minutes of the special meeting of the Municipality of Bayham held
September 25, 1998 be approved."
Disposition: Motion Carried Unanimously
98-753 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the minutes of the regular meeting of the Municipality of Bayham held
October 1, 1998 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) Maureen Beatty, Co-ordinator of Planning and Community Services, regarding
Items 6.1(a), 6.1(b), 6.1(c) & 6.2(a).
(b) Bob Bartlett,Road Superintendent,regarding
Items 7.1(b), 7.1(c).
(c) Dwayne Daniel, Chief Building Officials regarding
Item 8.1(a), 8.1(d).
COUNCIL MINUTES - 337 - OCTOBER 15, 1998
4. DELEGATIONS (continued)
(d) Ed Roloson,By-law Enforcement Officer,Waterworks/Wastewater Superintendent,
regarding
Items 8.1(b), & 10.1(a).
5. INFORMATION ITEMS
98-754 Moved by J. Petrie
Seconded by C. Evanitski
"THAT Information Items 5(a)through 5(1) be received and filed."
Disposition: Motion Carried Unanimously
(a) Long Point Region minutes of meeting held September 9, 1998.
File: A16
(b) Harbour Lights correspondence dated October 6, and October 16, 1998 regarding the
Bayham pamphlet.
File: MOO
(c) Bayham Health Action Committee minutes of meeting held July 14, 1998.
File: C06
(d) Special Events Committee minutes of meeting held July 13, 1998.
File: C06
(e) Ontario Good Roads Association MunicipalRoutes Newsletter, September 1998 edition.
File: A01
(f) County of Elgin correspondence dated October 5, 1998 regarding a public meeting to be
held regarding lake bank erosion.
File: A16
(g) Association of Municipalities of Ontario Alert correspondence dated October 7, 1998 and
October 9, 1998.
File: A01
(h) TCR Environmental Corp. Newsletter, Summer 1998 Edition.
File A01
(i) Management Board of Cabinet correspondence dated September 25, 1998 regarding
cancelling of previous charity casino initiative.
File: A16
(j) Elgin St. Thomas Health Unit correspondence dated October 5, 1998,regarding the Otter
Valley Recreation and Utility Trail Project.
File: A01
(k) Notice of Neighbourhood Watch meeting scheduled for Wednesday, October 14, 1998.
File: A01
(1) Kettle Creek Conservation Authority Seasonal newsletter, Fall 1998 edition.
File: A01
COUNCIL MINUTES - 338 - OCTOBER 15, 1998
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) County of Elgin Land Division Committee Consent Application, Submission
#E 79/98 by Andrew and Geertje Vryburg to sever a parcel of land described as Part
Lots 115 & 116, Concession North Talbot Road, in the Municipality of Bayham,to create
one new parcel for agricultural purposes.
File: D10
98-755 Moved by D. Mason
Seconded by C. Evanitski
"THAT the County of Elgin Land Division Committee be advised that the Council
of the Corporation of the Municipality of Bayham recommends approval of Consent
Application No. E-79/98 submitted by Andrew and Geertje Vryburg to sever a
parcel of land from Part Lots 115 and 116, Concession North Talbot Road,for
agricultural purposes, subject to the following conditions:
• Payment of$500.00 cash in lieu of park land dedication, and
• any survey plan prepared for the severed and/or retained parcel be
deposited with the Municipality."
Disposition: Motion Carried
(b) County of Elgin Land Division Committee Consent Application, Submission
#E 80/98 by Rosemary White to sever a parcel of land described as Part Lots 25, 26, &
27, Concession 8, in the Municipality of Bayham, to create one new parcel for residential
purposes.
File: D10
98-756 Moved by D. Mason
Seconded by C. Evanitski
"THAT the County of Elgin Land Division Committee be advised that the Council
of the Corporation of the Municipality of Bayham recommends approval of Consent
Application No. E-80/98 submitted by Rosemary White to sever a parcel of land
from Part Lots 25,26 and 27, Concession 8, for residential purposes, subject to the
following conditions:
• Payment of$500.00 cash in lieu of park land dedication, and
• any survey plan prepared for the severed and/or retained parcel be
deposited with the Municipality."
Disposition: Motion Carried
(c) Application to rezone Lots 3-5, Plan 97, Henry Street, Corinth(formerly Corinth United
Church) in the Municipality of Bayham from the Institutional (I)to Hamlet Residential
(HR) submitted by Brian and Karen Cluett, agents for James Crane.
File: D14
COUNCIL MINUTES - 339 - OCTOBER 15, 1998
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE&REPORTS
(c) 98-757 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the application submitted by Brian and Karen Cluett, agents for James
Crane, to rezone Lots 3 - 5, Plan 97,Henry Street, Corinth, from Institutional(I)to
Hamlet Residential (HR) be accepted;
AND THAT the application be forwarded to staff and the Planning Consultant for
review, scheduling of a public meeting and by-law preparation."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report 98104 regarding the proposed Elizabeth Street Subdivision and amendments
to the Development Charges By-law of the former Village of Port Burwell.
File: D1.2
98-758 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the quotation from Cyril J. Demeyere Limited dated October 1, 1998
having reference to Council Resolution 98-707 dated September 25th, 1998 to review
the design drawings prepared by L.A. Girard Engineering and the storm water
management design for the Elizabeth Street Subdivision and to prepare an
appropriate report to Council be received;
AND THAT prior to any work being commenced by Cyril J. Demeyere Limited,the
developer be requested to agree in writing to pay for the total cost of the review and
preparation of the necessary report to Council."
Disposition: Motion Carried Unanimously
98-759 Moved by J. Petrie
Seconded by C. Evanitski
"WHEREAS the former Village of Port Burwell enacted and passed By-law 91-30,
amended by By-law 96-27,being a by-law to implement development charges in the
Village of Port Burwell;
AND WHEREAS the current development charge of$4056 per lot was established
in accordance with the development charges legislation of the day and was based on
assumed population projections and planned growth related development;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham
deems that the former Village of Port Burwell By-law 91-30, as amended should be
further amended to reflect a development charge of$3,000 per lot until such time as
a by-law is adopted by Council in accordance with the Development Charges Act,
1997 and any accompanying Regulations;
THEREFORE By-law 98-81, being a by-law to amend Village of Port Burwell By-
law No. 91-30, as amended to reduce the development charge per lot to $3,000 in the
Village of Port Burwell be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 340 - OCTOBER 15, 1998
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Ontario Good Roads Association 1999 Annual conference information package.
File: A01
98-760 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Ontario Good Roads Association 1999 Annual conference information
package be received;
AND THAT the Road Superintendent, and the following members of Council be
authorized to attend: Councillor Evanitski, Councillor Nezezon, (if he so desires),
and Mayor Stewart."
Disposition: Motion Carried Unanimously
(b) Elgin County Area Road Supervisors Report to County Council, dated October 8, 1998
regarding Winter Patrol Duties.
File: A16
98-761 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Elgin County Area Road Supervisors Report to County Council dated
October 8, 1998 be received for information."
Disposition: Motion Carried Unanimously
(c) Opening of Tenders submitted for 1998/99 Winter Control.
File: F18
98-762 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the tenders received for Winter Control be referred to Staff for review and
approval."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
COUNCIL MINUTES - 341 - OCTOBER 15, 1998
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building Permit Report for the month of September, 1998.
File P10
98-763 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the Building Permit Report for the month of September, 1998 be received
for information."
Disposition: Motion Carried Unanimously
(b) Staff Report 98099 regarding Proposed Animal Control Bylaw#98-42.
File: P01
98-764 Moved by J. Petrie
Seconded by C. Evanitski
THAT Staff Report 98099 regarding the proposed Animal Control By-law#98-42
be received;
AND THAT Council hereby relinquishes support of the proposed Animal Control
By-law#98-42, previously given first and second reading;
AND THAT By-law No. 98-90 being an exotic animal by-law for the Municipality
of Bayham be presented to Council for first and second reading only,to allow for
further review and considerationprior to enactment."
Disposition: Motion Carried Unanimously
(c) Straffordville Community Committee correspondence dated October 9, 1998 regarding
the next phase of the Plank Road/Heritage Line intersection parkette.
File: A01
98-765 Moved by D. Mason
Seconded by J. Petrie
"THAT the Straffordville Community Committee correspondence dated October
9, 1998 be received;
AND THAT the Straffordville Community Committee be authorized to install
underground hydro service, subject to proper inspection."
Disposition: Motion Carried Unanimously
(d) Opening of tenders for Bayham and Vienna Community Centre improvements.
File: F18
98-766 Moved by D. Mason
Seconded by J. Petrie
"THAT the Community Centre tenders be referred to Staff for review and
recommendation to Council."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 342 - OCTOBER 15, 1998
8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued)
2. UNFINISHED BUSINESS
No Items.
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register for the period ending October 20, 1998.
Cash Requirement Report to October 31, 1998.
File: F10.3
98-767 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Cheque Register for the period ending October 20, 1998, and the Cash
Requirements for the period ending October 31, 1998 be approved."
Disposition: Motion Carried Unanimously
(b) Doris VanDenEeeckhout, Library Branch Supervisor, correspondence dated October 1,
1998,regarding Ontario Public Library Week October 19th to 25th 1998.
File: A16
98-768 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Library Branch Supervisor correspondence dated October 1, 1998 be
received;
AND THAT Council proclaims October 19th to October 25th, 1998 as Ontario
Public Library Week in the Municipality of Bayham."
Disposition: Motion Carried Unanimously
(c) Staff Report 98107 regarding Pay Equity.
File: H05
98-769 Moved by D. Mason
Seconded by J. Petrie
"THAT Staff Report 98107 regarding Pay Equity be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 343 - OCTOBER 15, 1998
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(d) Peter North, M.P.P. correspondence dated October 6, 1998 and Minister of Long-term
Care with responsibility for Seniors correspondence dated September 22, 1998.
File: A16
98-770 Moved by J. Petrie
Seconded by D. Mason
"THAT the Peter North, M.P.P. correspondence dated October 6, 1998 and
Minister of Long-term Care with responsibility for Seniors correspondence dated
September 22, 1998 be received for information."
Disposition: Motion Carried Unanimously
(e) Town of Aylmer, Mayor Bob Habkirk correspondence regarding preparation for East
Elgin Y2000 Celebration Committee. Not available at time of printing—never received.
File: Al6
98-771 Moved by D. Mason
Seconded by J. Petrie
"THAT Council direct Staff to determine interest in celebration of 150 years in the
Year 2000 by the Special Events Committee."
Disposition: Motion Carried Unanimously
(1) Media Release regarding funds raised to cover costs incurred for telephone survey
initiated by the Bayham Health Action Committee.
File: M06
98-772 Moved by D. Mason
Seconded by J. Petrie
"THAT the Media Release regarding recognition of local businesses,organizations
and individuals for health initiative,be approved for release."
Disposition: Motion Carried Unanimously
(g) Financial Report for period ended September 30, 1998.
File: F
98-773 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Revenue and Expenditure Report for the period ended September 30,
1998, be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
COUNCIL MINUTES - 344- OCTOBER 15, 1998
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Report regarding Water and Wastewater Systems data.
File: E01 & E08
98-774 Moved by C. Evanitski
Seconded by J.Petrie
"THAT the Staff Report regarding Water and Wastewater Systems to September
30, 1998,be received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report 98106 regarding the Water/Sewage Study for the Hamlets of Straffordville
and Eden, and the Village of Vienna.
File: E08
98-775 Moved by C. Evanitski
Seconded by J. Petrie
"THAT Staff Report 98106 be received for information."
Disposition: Motion Carried Unanimously
(c) Correspondence from Andy Valickis,Project Manager, Ontario Clean Water Agency.
File: E08
2. UNFINISHED BUSINESS
No Items.
MOTION TO EXTEND LENGTH OF MEETING
98-776 Moved by C. Evanitski
Seconded by J. Petrie
"THAT in accordance with Section 12 of Procedural By-law 98-02,Council shall
deal with business until 11:00 p.m. at its meeting of October 15, 1998."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
98-777 Moved by J. Petrie
Seconded by C.Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session
of Committee of the Whole to discuss confidential correspondence and property
matters."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 345 - OCTOBER 15, 1998
11. COMMITTEE OF THE WHOLE(continued)
98-778 Moved by C. Evanitski
Seconded by J.Petrie
"THAT the Committee of the Whole do now rise from the"In Camera" Session
without reporting."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Michael F. Peterson confidential correspondence dated October 8, 1998.
File: LO
(b) Verbal Staff Report regarding a property matter.
2. UNFINISHED BUSINESS
(a) No Items.
12. BY-LAWS
By-law 98--42 Being a By-law to regulate, restrict and prohibit the keeping of
animals
By-law 98 —81 Being a By-law to amend Village of Port Burwell Development
Charges By-law 91 —30
By-law 98 —90 Being a By-law to prohibit and regulate the keeping of exotic
animals
98-779 Moved by D.Mason
Seconded by C. Evanitski
"THAT By-laws 98-81 and 98-90 be read a first and second time."
Disposition: Motion Carried Unanimously
98-780 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-law 98-81 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 98—91 A By-law to confirm all actions of Council
98-781 Moved by J. Petrie
Seconded by C. Evanitski
"THAT By-law 98-91 be read a first and second time."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 346 - OCTOBER 15, 1998
12. BY-LAWS (continued)
98-782 Moved by D. Mason
Seconded by J. Petrie
"THAT By-law 98-91 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
98-783 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Council Meeting be adjourned at 10:59 p.m."
Disposition: Motion Carried Unanimously
MAYOR ci CLERK
Date approved: No 9 g