HomeMy WebLinkAboutJuly 30, 1998 - Special Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
SPECIAL MEETING
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, July 30, 1998
10:00 a.m.
A special meeting of Council of the Municipality of Bayham was held at 10:00 a.m. on
Thursday, July 30, 1998 in Council Chambers. Present were Mayor Max Stewart,
Deputy Mayor Jack Petrie, Councillors John Nezezon, Clifford Evanitski and David
Mason, and Administrator/Treasurer/Deputy Clerk Lynn S. Buchner.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 10:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE
GENERAL NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. DELEGATIONS
(a) 10:45 a.m..—Andy Valickis,P.Eng.,Project Manager, Ontario Clean Water
Agency, Cyril Demeyere,P.Eng., Cyril J. Demevere Limited,were present
regarding the water/sewer studies for the Village of Vienna, and Hamlets of
Straffordville and Eden. Mr. Valickis explained to Council that a public meeting
was required if further consideration was to be given,by the Ministry,to the
applications previously submitted for financial assistance under the Provincial
Water Protection Fund in regard to the above mentioned projects. The purpose of
the public meeting is to complete the Class Environmental Assessment by
providing the Environmental Study Report for public and agency comment. He
further explained that the Administrator/Treasurer, Mr. Demeyere and himself
should meet to discuss alternative construction cost allocation scenarios and
financing options for Council's consideration. A public meeting has been
scheduled for 7:30 p.m., Wednesday,August 26, 1998 at the Straffordville
Community Centre.
File: E0.8
4. INFORMATION ITEMS
(a) Lynn Valley Trail information—including a brochure, establishing by-law, an
agreement between the Association and the Region and the Association's 1997
Annual Statement.
File: D06
98-573 Moved by J.Nezezon
Seconded by D Mason
"THAT the information item regarding the Lynn Valley Trail be received for
information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 257 JULY 30, 1998
5. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Correspondence dated July 18, 1998 from Harbour Lights regarding a rally and
request to be a delegation at the special meeting scheduled with the Council of the
Town of Tillsonburg on July 30, 1998.
File: D6.2
98-574 Moved by J.Nezezon
Seconded by J. Petrie
"THAT correspondence dated July 18, 1998 from Harbour Lights regarding
a rally and request for a delegation to speak at the special meeting scheduled
for July 30th with the Council of the Town of Tillsonburg be received;
AND THAT consideration be given for scheduling a delegation at a future
meeting;
AND THAT Council does not oppose to a group holding a rally in the
municipal parking lot during which time the Municipal Office will not be
open."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Follow up request from Robert Ronson, spokesperson for the group who
submitted a petition to Council on June 30, 1998 requesting dust control be
applied to the abandoned rail lands within the Hamlet of Straffordville
boundaries.
File: D06
98-575 Moved by D. Mason
Seconded by J. Petrie
"THAT Staff be directed to inform Mr. Ronson that Council shares the
concern over dust control along the abandoned rail lands within the hamlet
boundaries;
AND THAT this matter willbe further considered after meeting with the
Town of Tillsonburg."
Disposition: Motion Carried Unanimously
6. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) Draft Line Fence Agreement between the Municipality and Richelle White for the
construction, reconstruction, repair, maintenance and keeping up of a line fence
on the boundary of lands described as Plan 113, Part Lot 1, W/S Main, Part Lot 1,
N/S First, in the Hamlet of Eden.
File: L04.
COUNCIL MINUTES 258 JULY 30, 1998
6. PROPERTY, BUILDING & PROTECTIVE SERVICES
(continued)
98-576 Moved by J.Nezezon
Seconded by D Mason
"THAT the Draft Line Fence Agreement between the Municipality and
Richelle White for the construction, reconstruction, repair, maintenance and
keeping up of a line fence on the boundary of lands described as Plan 113,
Part Lot 1,W/S Main,Part Lot 1,NIS First, in the Municipality of Bayham
be hereby approved;
AND THAT By-law 98-68 being a by-law to authorize the Mayor and Deputy
Clerk to execute the aforementioned Agreement be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
7. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
No Items.
2. UNFINISHED BUSINESS
(a) Staff Report 98070 regarding OMERS Contribution Holiday.
Tabled from July 23, 1998.
File: H10
98-577 Moved by J. Petrie
Seconded by J.Nezezon
"THAT the Council of the Municipality of Bayham hereby authorizes the
Administrator/Treasurer to offer to those employees who are currently
members of the Ontario Municipal Employees Retirement System the option
of engaging in a pension plan offered by the Canadian Imperial Bank;
AND THAT all contributions to, and any transfer fees incurred, as a result of
participating in the aforementioned plan will be the sole responsibility of the
employee."
Disposition: Motion Carried Unanimously
(b) Draft 1998 Budget discussion continued.
File: F05
8. COMMITTEE OF THE WHOLE
98-578 Moved by D. Mason
Seconded by J.Nezezon
"THAT the Council do now rise to enter into an "In Camera" Session
of Committee of the Whole to discuss personnel matters and a matter subject
to solicitor/client privilege."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 259 JULY 30, 1998
8. COMMITTEE OF THE WHOLE (continued)
98-579 Moved by D. Mason
Seconded by J. Petrie
"THAT the Committee of the Whole do now rise from the "In Camera"
Session and report."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Confidential correspondence from George C.M. Banks, Barrister, Solicitor,
Notary,Etc. dated July 27, 1998 regarding a solicitor/client solicitor privileged
matter.
File: D06
98-580 Moved by D. Mason
Seconded by J.Nezezon
"THAT the confidential correspondence from George C.M.Banks,Barrister,
Solicitor,Notary,Etc., dated July 27, 1998 be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Confidential Staff Report 98074 regarding a personnel matter.
From July 23, 1998.
File: H03
98-581 Moved by I Nezezon
Seconded by J. Petrie
"THAT Confidential Staff Report 98074 be received;
AND THAT in recognition of exemplary service displayed by Pat Watters,
Road Equipment Operator, during his introductory period with the
Municipality, that the Administrator/Treasurer be directed to increase his
hourly wage to $ 15.50 effective July 1, 1998."
Disposition: Motion Carried Unanimously
(b) Staff Report 98073 regarding Staff overtime analysis.
Referred to "In Camera" discussion from July 23, 1998.
File: H9.2
98-582 Moved by J. Petrie
Seconded by C. Evanitski
"THAT Staff Report 98073 be received;
AND WHEREAS as a result of restructuring the Municipality, members of
Staff have incurred hours of service in excess of those that would otherwise
be required for the six month period ended June 30, 1998;
.../continued
COUNCIL MINUTES 260 JULY 30, 1998
8. COMMITTEE OF THE WHOLE (continued)
Resolution 98-582 continued...
AND THAT notwithstanding Section 506 of the Municipality's Personnel
Policy,the Council of the Municipality of Bayham hereby authorizes the
Administrator/Treasurer to pay out accumulated overtime in excess of one
week's regular pay to those employees who have incurred overtime and wish
to be reimbursed;
AND FURTHER THAT those employees who wish not to be reimbursed at
this time, but would like to use the hours as time in lieu, can attempt to take
the time at the discretion of their immediate supervisor, and not having time
to do so would be allowed to be reimbursed at the end of the fiscal year."
Disposition: Motion Carried Unanimously
9. BY-LAWS
98 - 67 Being a By-law to temporarily stop up and close a road designated
as Robinson Street according to Plan 12 in the Village of Port
Burwell between Brock Street and Pitt Street on August 22, 1998
for the purpose of holding a wedding the Lighthouse.
98 68 Being a By-law to authorize the Mayor and Deputy Clerk to
execute an agreement on behalf of the Municipality with Richelle
White adjacent land owner of lands situated on Plan 113,Part Lot
1, W/S Main, Part Lot 1,NIS First, Municipality of Bayham for a
line fence along the shared boundary.
98-583 Moved by D. Mason
Seconded by J. Petrie
"THAT By-law 98-67 and 98-68 be read a first and second time."
Disposition: Motion Carried Unanimously
98-584 Moved by J. Petrie
Seconded by D. Mason
"THAT By-law 98-67 and 98-68 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
98 - 69 Being a By-law to confirm all actions of Council
98-585 Moved by D. Mason
Seconded by J. Petrie
"THAT By-law 98-69 be read a first and second time."
Disposition: Motion Carried Unanimously
98-586 Moved by D. Mason
Seconded by J. Petrie
"THAT By-law 98-69 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 261 JULY 30, 1998
10. ADJOURNMENT
98-587 Moved by J. Petrie
Seconded by J. Nezezon
"THAT the Council Meeting be adjourned at 3:35 p.m."
Disposition: Motion Carried Unanimously
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MAYOR D r ERK
Date approved: /q g'
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