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HomeMy WebLinkAboutMarch 04, 1998 - Special Council COUNCIL MINUTES OF SPECIAL MEETING THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160, 14 Plank Road North STRAFFORDVILLE, ONTARIO Wednesday,March 4, 1998 9:00 a.m. .411k:!:.' A special meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on Wednesday,°March 4, 0 998 In C ` cil Chambers. Present were Mayor Max Stewart, � Deputy M ,yorsjack PZe, r John Nezezon and Ken Nesbitt, C�u �yrs David Mason +` �4 -. ' Administfitor/Treasui r LyrIti S' tinier, and Clerk/Deputy Treasurer Lynda Millard. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 9:00 a.m. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest or the general nature thereof. 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Application for the Municipal Restructuring Fund. File: F11. (b) Application for the Special Circumstances Fund. File: F11. Councillor Mason called for a point of order under Section 7(c) of the Procedural By-law in regard to Items 9.1(a) and 1(b). Councillor Mason requested a recorded vote on the following resolution: 98-166 Moved by J. Petrie Seconded by J. Nezezon "THAT pursuant to Section 89 of the Municpality of Bayham Procedural By- law of the Municipality, Items 9.1(a) and 9.1(b), be presented to Council for consideration." Those in favour Those against Those Of the Motion the Motion Abstaining J. Nezezon D. Mason J. Petrie K. Nesbitt M. Stewart Disposition: Motion Defeated on a Recorded Vote 2. UNFINISHED BUSINESS (a) Report regarding Committee Structure in the former municipalities, prepared by Clerk, Lynda Millard. Deferred from January 15, February 5, &February 19, 1998. COUNCIL MINUTES 69 MARCH 4, 1998 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 2.(a) UNFINISHED BUSINESS The Clerk proceeded to discuss with Council the Report information which they had received in regard to the Committees/Boards of the former municipalities of the Villages of Vienna and Port Burwell, and the Township of Bayham. At the previous request of the Council, the Clerk had contacted the majority of members of those committees/boards for 1997, to determine those who would be willing to continue to serve as volunteers on their respective committees/boards. The Administrator informed Council the Port Burwell Non-Profit Housing Corporation Committee has contacted the Ministry of Municipal Affairs and Housing to determine if Council representation on the committee is required. Ken Nesbitt informed Council that two of the members of the Community Policing Committee did not wish to continue to serve, and that new volunteers should be encouraged. The Committee would also like to have a staff member present to take minutes of their meetings. It had previously been determined that the whole of Council would act as Committee of Adjustment, with the Co-ordinator of Planning& Community Services acting as Secretary. Further to the Co-ordinator of Planning & Community Services' Report to Council it was agreed that given the interest shown, the various Recreational and Community Centres group representatives meet to provide input opinion as to whether Community Centre and Recreation remain as one committee, or if it would better serve the communities by being divided, and if so, how. Since no request had been received in recent years for a representative on the Farm Safety Council, it was agreed that there presently was no need for a member to be appointed. It had been determined previously that J. Petrie be the representive on the Long Point Region Conservation Authority. A Council member will serve on a Joint Cemetery Committee. A Health and Safety Committee will be put in place at the staff level. The present members of the Community Health Action Committee have indicated that they are willing to continue to participate. It was noted that Russell Mannell is no longer interested in being the Livestock Evaluer for the Municipality, and a Bayham resident has expressed an interest in this as well as the Poundkeeper position. The two Museum Board/Committees will both be seeking additional volunteers. As recommended in the Report to the Transition Board, it was agreed that each Museum have a sub-committee, with staff participating at the Joint level only. Both Deputy Mayor Petrie and Councillor Mason indicated an interest in continuing to serve on the Edison and the Marine Museum sub-committee respectively. The Special Events Committee, which is made up of representatives of various local groups and organizations in Port Burwell, will no doubt need to look outward to include additional members from the whole Municipality. Councillor Mason offered to organize a meeting with the Port Burwell Recreation Society in April for discussion and opinions in this regard. COUNCIL MINUTES 70 MARCH 4, 1998 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 2(a) UNFINISHED BUSINESS It was agreed that having a Roads Committee is not necessary at this time. Council requested copies of the Joint Venture Agreement of October 1997, between Port Burwell and Tillsonburg, in regard to the Otter Valley Recreation Trail and Utility Corridor, which consisted of three council members each from the Tillsonburg and the former Port Buwell Councils. Council requested copies of the Otter Valley Intermunicipal Agreement, also between Tillsonburg and Port Burwell in regard to an Otter Valley Intermunicipal Committee, prior to further decision. It was agreed that the Business and Tourist organization not be promoted as a Committee of Council, although there may be Council representation. The need for a Fence Viewers Committee was discussed, and it was agreed that one be established for the whole municipality. The new Economic Development, Tourism and Harbour Affairs Committee is to include participation by members of the public as well as Council. There was discussion regarding a Property Standards Committee, and it was agreed that one should be established. The need for additional volunteers was obvious and participation of volunteers is extremely vital. 98-167 Moved by D. Mason Seconded by K. Nesbitt "THAT the Council direct that a striking committee for Economic Development, Tourism & Harbour Affairs be set up: AND THAT members of Council be included." Disposition: Motion Carried Unanimously 98-168 Moved by J. Petrie Seconded by D. Mason "THAT the Council of the Municipality of Bayham hereby sets the following advisory committees; AND THAT Members of Council and Staff be appointed to the respective committees as hereby set; ...../continued COUNCIL MINUTES 71 MARCH 4, 1998 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 2. UNFINISHED BUSINESS Resolution 98468(continued) Committee Council Member Staff Member Community Policing Ken Nesbitt Clerk/Deputy Treasurer Committee of Adjustments All Council members Co-ordinator of Planning & Community Services Community Centres & Ken Nesbitt& Co-ordinator of Planning Recreation John Nezezon & Community Services Long Point Region C.A. Jack Petrie Cemeteries Jack Petrie Clerk/Deputy Treasurer Community Health Action Max Stewart Administrator/Treasurer Museums/Port Burwell David Mason Clerk/Deputy Treasurer Edison Jack Petrie (Joint Committee only) Special Events David Mason Clerk/Deputy Treasurer Otter Valley Recreation Trail & To be determined at Utility Corridor a later date Otter Valley Intermunicipal To be determined at a later date Fence Viewers John Nezezon Economic Development, Includes Councillors Co-ordinator of Planning Tourism & See Rblution 98-167 & Community Services Harbour Affairs Property Standards To be determined at a later date AND THAT staff be involved at the joint committee level only." Disposition: Motion Carried Unanimously 3. OTHER BUSINESS No Items. 13. ADJOURNMENT 98-169 Moved by J. Nezezon Seconded by K. Nesbitt "THAT the special council meeting be adjourned at 11:05 a.m." Disposition: Motion Carried Unanimously 0 Mk MAYOR C ERK/DEPUTY TREASURER Date Approved: yin ! /( '