HomeMy WebLinkAboutFebruary 05, 1998 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 14 Plank Road North
STRAFFORDVILLE, ONTARIO
Thursday, February 5, 1998
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on
Thursday, February 5, 1998 in the Council Chambers. Present were Mayor Max Stewart,
Councillors David Mason, John Nezezon and Ken Nesbitt, Administrator/Treasurer Lynn
S. Buchner, and Clerk/Deputy Treasurer Lynda Millard.
Deputy Mayor Jack Petrie was absent.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 9:15 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest or the general nature thereof
3. MINUTES &BUSINESS ARISING OUT OF THE MINUTES
98-68 Moved by K. Nesbitt
Seconded by J. Nezezon
'THAT the minutes of the orientation session of the Municipality of Bayham
on January 15, 1998 be approved."
Disposition_ Motion Carried Unanimously
98-69 Moved by K. Nesbitt
Seconded by J. Nezezon
'THAT the minutes of the special meeting of the Municipality of Bayham on
January 20, 1998 be approved."
Disposition: Motion Carried Unanimously
98-70 Moved by J. Nezezon
Seconded by K. Nesbitt
'THAT the minutes of the regular meeting of the Municipality of Bayham on
January 22, 1998 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 9:30 a.m. -- Susan Wavell,Administrator Tillsonburg& District Multi-
Service Centre was in attendance to request financial assistance.
File: F11.1
Item 9.1.(a)
COUNCIL MINUTES 35 FEBRUARY 5, 1998
4. DELEGATIONS(continued)
(b) 9:45 a.m.—Wayne Casier, Chairman, and Shirley Biro, Vice-chairman,
Bavham Community Health Action Committee were in attendance to request
funding assistance to conduct a telephone survey to determine the need for a
physician.
File: SO1
Item 9.1(c)
(c) 10:00 a.m.—Valerie Clark of Ontario Ministry of Agriculture Food & Rural
Affairs offering facilitation services for a Council brainstorming workshop.
Valerie Clark presented a brief outline of the opportunities to be gained from
participating in a brainstorming session:
-development of priorities for the new municipality;
-coming to a clear shared understanding of council's goal;
-improved decision making;
-more productive council meetings;
-more accountability to tax payers;
-advantageous use of councillors' areas of expertise and skills.
It was agreed that a session be arranged for councillors as soon as Deputy Mayor
Petrie has recovered well enough from his recent surgery to participate.
(d) 10:30 a.m.—Glen White to discuss the rezoning application by the Passionist
Community Holy Cross Centre and the Roman Catholic Episcopal Corporation of
the Diocese of London.
Items 6.2.(a), 6.2(b)
(e) 10:30 a.m.—Co-ordinator of Planning & Community Services Maureen
Beatty,regarding
Items 6.2.(a), 6.2(b), 7.1(c), 11.3
(f) 10:45 a.m.-Road Superintendent Robert Bartlett, regarding
Items 7.1(b), 7.1(d), 7.1(e), 7.1(f)
File: T4.1
(g) 11:00 a.m.—Chief Building Official/Drainage Superintendent,Dwayne
Daniel,regarding
Items 7.1(a), 8.1(b), 8.1(f)
(h) 1:30 p.m.—Health & Safety Officer/Wastewater/Waterworks
Superintendent,Ed Roloson regarding
Items 8.1(a), 10.1(d)
(i) 1:30 p,m.—Thornton's Lockworks-Randy Thornton regarding security of
municipal owned facilities.
Item 8.1(a)
(j) 3:00 p.m.—Road Department Employees
Item 11.1(d)
5. INFORMATION ITEMS
98-71 Moved by K. Nesbitt
Seconded by J. Nezezon
"THAT Information Items 5(a)—5(e) be received and filed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 36 FEBRUARY 5, 1998
5. INFORMATION ITEMS(continued)
(a) Office of the Premier correspondence dated January 7, 1997 regarding a new
provincial initiative called Market Ontario.
File: D2.1 (Received and filed)
(b) Ministry of Municipal Affairs &Housing correspondence dated January 14, 1998
regarding transfer of funding responsibility for Social Housing to municipalities
as of January 1, 1998.
File: S2.1 (Received and filed)
(c) Ontario Clean Water Agency information bulletin, Vol. 11 No. 11 "the
WATERLINE".
File: A16.18 (Received and filed)
(d) Association of Municipalities of Ontario "UPDATES" Winter 1998 information
newsletter.
File: A1.2 (Received and filed)
(e) Bell Canada correspondence dated January 21, 1998 regarding Service
Improvements.
File: Al2.1 (Received and filed)
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
No Items.
2. UNFINISHED BUSINESS
(a) Application by The Passionist Community Holy Cross Centre to change the
zoning on a property comprising approximately 8.4 hectares (21 acres) situated
north west of Port Burwell in Part Lots 6 and 7, Concession 1, from the
Agricultural (Al) Zone to a Special Institutional (I)Zone.
File: D13.1.71
(Deferred from January 22, 1998)
(b) Application by Roman Catholic Episcopal Corporation of London to change the
zoning on a property comprising approximately 5.1 hectares (13 acres) situated
north west of Port Burwell in Part Lots 6 and 7, concession 1 from the
Agricultural(Al)Zone to a special Institutional (I)Zone.
File: D13.1.72
(Deferred from January 22, 1998)
98-72 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT the request by Glen White and Don Prendergast, Doyle &
Prendergast to defer consideration of Rezoning By-laws Z388-98 and Z389-
98, having reference to applications by The Passionist Community Holy
Cross Centre and The Roman Catholic Episcopal Corporation of London, in
order for them to discuss concerns raised by Mr. White be granted;
AND THAT By-laws Z388-98 and Z389-98 be placed on the March 5th, 1998
Council agenda for consideration, at which time, Mr. White and Mr.
Prendergast shall provide Council with a report concerning their
discussions."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 37 FEBRUARY 5, 1998
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM(continued)
3. OTHER BUSINESS
(a) The Co-ordinator of Planning announced that a Committee of Adjustment
meeting has been scheduled for February 19, 1998 at 6:15 p.m.
(b) The Co-ordinator of Planning informed Council of the status of the Talisman
proposed Processing Plant development project. More specifically she explained
that Talisman has provided the Municipality with an undertaking stating that the
Corporation will not apply for a building permit until the site plan agreement is
signed.
(c) The Administrator read aloud a Thank you letter from Randy and Heather Taylor
addressed to Council and Staff, for the opportunity to tour the Morpeth Gas
Processing Plant in Howard Township on February 2, 1998.
(d) The Administrator informed Council of a meeting attended with Mayor Stewart
and Ernie Hardeman, MPP, Parliamentary Assistant for the Ministry of Rural
Affairs. She explained that Mr. Hardeman has promised to assist in expediting
the Official Plan Amendment application to be submitted by Talisman Energy to
the Ministry of Municipal Affairs and Housing for approval of developing a Gas
Processing Plant in the Municipality.
7. ROADS,AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Drainage Superintendent Staff Report 97078 regarding L.B.O.R.P Steering
Committee.
File: A16.6.5
98-73 Moved by K. Nesbitt
Seconded by D. Mason
"THAT Staff Report 97078 regarding L.B.O.R.P Steering Committee be
received for information."
Disnosition: Motion Carried Unanimously
(b) Correspondence dated January 29, 1998 from Mark& Tina Hopper regarding
road upgrading at end of Baldwin Line.
File: T4.1
98-74 Moved by D. Mason
Seconded by J. Nezezon
"THAT correspondence dated January 29, 1998 from Mark and Tina
Hopper regarding road upgrading at the end of Baldwin Line be received;
AND THAT the Road Superintendent be instructed to make the
appropriate improvements to the road by providing a sand base for
access to the property described as Part Lots 12 and 13 North Gore, for
a distance of approximately 300 metres, at an approximate cost of$3,000."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 38 FEBRUARY 5, 1998
7. ROADS,AGRICULTURE & DRAINAGE(continued)
1. CORRESPONDENCE& REPORTS
(c) Co-ordinator of Planning& Community Services Staff Report 98014 regarding
Moore Bridge.
File: T10.3
98-75 Moved by J. Nezezon
Seconded by D, Mason
"WHEREAS that on December 18, 1997, the Township of Bayham enacted
and passed By-laws 97-54 and 97-55, being by-laws to enter into easement
agreements with Christine Michele Szorenyi and Soreny Farms for irrigation
and drainage purposes for lands described as Part 1, Reference Plan 11R
6242 and Parts 1 and 3, Reference Plan 11R-5215; and parts 5 and 6,
Reference Plan 11R-5215 respectively and the agreements have been duly
executed;
AND WHEREAS on December 18, 1997,the Township of Bayham enacted
and passed By-law 97-52,being a by-law to enter into a Works Agreement
with Christine Michele Szorenyi and Soreny Farms Limited for the works to
be undertaken by the Municipality of Bayham as the Municipality will take
title to the lands described above and dedicate the lands as part of the public
highway and the said Works Agreement has been duly executed;
THEREFORE the Council of the Corporation of the Municipality of
Bayham will defer decision to pursue the said works as set out in the
agreement until such time as road construction projects are considered
during the 1998 budget setting process;
• The preparation of a grading plan by Spriet Associates on the
basis of a three(3) one(1) slope
• The works to be undertaken by the Roads Department, including
labour and materials
• Administrative costs to include the registration of all necessary
documents
AND FURTHER THAT Spriet Associates be retained to prepare the
subject grading plan on the basis of a three(3)to one(1)slope as
described in Staff Report 98014;
AND THAT the Administrator/Treasurer be directed to issue payment
to Christine Michele Szorenyi and Soreny Farms in the total amount of
$6,277.50 to be divided equally.
Disposition: Motion Carried Unanimously
(d) Staff Report 98016 regarding Road Department/Public Works Activities.
File: C10.1
98-76 Moved by K. Nesbitt
Seconded by J. Nezezon
"THAT Road Superintendent Staff Report 98016 regarding Road
Department/Public Works Activities be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 39 FEBRUARY 5, 1998
7. ROADS,AGRICULTURE & DRAINAGE(continued)
1. CORRESPONDENCE& REPORTS
(e) Staff Report 98017 regarding winter control maintenance of sidewalks.
File: T12.1
98-77 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT Staff Report 98017 regarding winter control maintenance of
sidewalks be received."
Disposition: Motion Carried Unanimously
(f) Streetlight maintenance contract tender submissions.
98-78 Moved by D. Mason
Seconded by J. Nezezon
"THAT the tender submission for street lighting maintenance submitted by
Koolen Electric in the amount of$49.50 per hour be accepted for one year, to
be reviewed annually."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
3. OTHER BUSINESS
98-79 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT the petition for drainage works for the property described as Part
Lot 15, Concession 2, and Parts 1 and 2 of Reference Plan 11R3323, being
approximately 31 acres, requiring drainage for a new gas processing plant be
received;
AND THAT Spriet Associates be directed to prepare a report for the
proposed drainage works in accordance with the Drainage Act;
AND THAT the report reflect all associated costs of the works be the sole
responsibility of Talisman Energy Corporation."
Disposition: Motion Carried Unanimously
98-80 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT By-law No. 98-18, being a by-law to authorize the Mayor and Clerk
to enter into an agreement with Her Majesty the Queen in right of Ontario as
represented by the Ministry of Municipal Affairs and Housing with respect
to the Canada/Ontario Infrastructure Works Program Extension, be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 40 FEBRUARY 5, 1998
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) Administrator/Treasurer Staff Report 98015 regarding Facility Security
File: A18.1
98-81 Moved by K. Nesbitt
Seconded by J. Nezezon
"THAT the Council of the Municipality of Bayham finds it necessary to
provide better security of the Municipal owned facilities by applying more
strict control over access;
AND THAT in accordance with the Building Code, Council approves the
installation of a steel fire rated door and frame on the north end of the
Municipal Works Garage and the required hardware be installed to an
existing door for emergency exit purposes at the south end of the same
building;
AND THAT Council approves Quotation No. 52057 as submitted by
Thornton's Lockworks;
AND THAT Staff be directed to prepare a prioritized list of items to be
addressed for safety and security purposes for Council's review at the next
meeting;
AND THAT Council finds it expedient to instruct Thornton's Lockworks to
obtain the material and perform the installation as set out in the above
approved Quotations at their earliest convenience."
Disposition: Motion Carried Unanimously
(b) List of Building Permits issued for the month of January, 1998.
File: P8.1
98-82 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT Item 8.1(b) be received."
Disposition: Motion Carried Unanimously
(c) Straffordville Cemetery Board minutes of meeting held January 21, 1998.
File: S4.1
98-83 Moved by K. Nesbitt
Seconded by D. Mason
"THAT Item 8.1 (c) be received;
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 41 FEBRUARY 5, 1998
8. PRO"ERTY, BUILDING & PROTECTIVE SERVICES(continued)
1. CORRESPONDENCE& REPORTS
(d) Long Point Region Conservation Authority correspondence giving notice of
Annual meeting on February 20th to approve 1998 Budget and General Municipal
Levy, and invitation to Mayor Stewart to attend.
File: A16.6
98-84 Moved by K. Nesbitt
Seconded by J. Nezezon
'THAT Item 8.1 (d) be received;
AND THAT Mayor Stewart attend the annual meeting of the Long Point
Region Conservation Authority on February 20th 1998."
Disposition: Motion Carried Unanimously
(e) County of Elgin correspondence dated January 27, 1998 regarding Civic
Addressing for 9-1-1.
File: P11,4
98-85 Moved by J. Nezezon
Seconded by K. Nesbitt
"TEAT the Resolution passed by the County of Elgin, dated January 27th,
1998 regarding the amendment of Civic Addressing Guidelines be received;
AND THAT the Council of the Municipality of Bayham does not wish to
pursue the installation of civic addressing signs on vacant properties at this
time."
Disposition: Motion Carried
(f) Chief Building Official Staff Report 98010 regarding Building permits for 1997,
1996 and 1995, for Township of Bayham, Villages of Port Burwell and Vienna.
File: P8.1
98-86 Moved by J. Nezezon
Seconded by D. Mason
"THAT Staff Report 98010 regarding Building permits for 1997, 1996 and
1995, for the Township of Bayham,Villages of Port Burwell and Vienna be
received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 42 FEBRUARY 5, 1998
8. PROPERTY, BUILDING& PROTECTIVE SERVICES(continued)
I. CORRESPONDENCE&REPORTS
(g) Administrative Assistant StafReport regarding Elgin County Road Signage
Policy Proposal.
File: P11,4
98-87 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT Staff Report 98009 regarding Elgin County Road Signage Policy be
received;
AND that the Council of the Municipality of Bayham is desirous of having
destination fingerboard signs to provide directional assistance to the Villages
of Vienna, Port Burwell, Straffordville and the Hamlets of Corinth, Eden,
Richmond and Calton;
AND that Staff be directed to purchase and install signs for the above named
Villages and Hamlets in the Municipality of Bayham."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
3. OTHER BUSINESS
No Items.
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE& REPORTS
(a) Tillsonburg District Multi Service Centre correspondence dated January 6, 1998
requesting financial assistance.
File: F11.1
98-88 Moved by K. Nesbitt
Seconded by D. Mason
"THAT Item 9.1.(a) be received;
AND THAT the Council of the Municipality of Bayham give consideration to
the Tillsonburg Multi Service Centre's request for financial assistance
during the 1998 budget deliberation."
Disposition: Motion Carried Unanimously
98-89 Moved by J. Nezezon
Seconded by D. Mason
"THAT Items 9.1.(b), 9.1.(d), 9,1.(f), be received."
Dsoosition: Motion Carried Unanimously
COUNCIL MINUTES 43 FEBRUARY 5, 1998
9. FINANCE,ADMINISTRATION& PERSONNEL(continued)
1. CORRESPONDENCE& REPORTS
(b) Community Health Action Committee minutes of meeting held November 12,
1997.
File: 50.1.1 Received.
(c) Community Health Action Committee request for financial support to carry out a
telephone survey to determine local health care needs.
File: SO.1
98-90 Moved by J. Nezezon
Seconded by D. Mason
"THAT the Community Health Action Committee request for financial
support to carry out a telephone survey to determine local health care needs
be approved for:
Scenario C $4,580.00
plus Long Distance telephone charges."
Disposition: Motion Carried Unanimously
(d) Association of Committees of Adjustment and Consent Authorities
correspondence regarding Conference and membership request.
File: D12.9 Received.
(e) Tourism London in cooperation with Southwestern Ontario Tourism Association
correspondence regarding"Taking charge of Your Thinking" Seminar to be held
Friday, February 13, 1998.
File: D6.1
98-91 Moved.by D. Mason
Seconded by K. Nesbitt
"THAT Item 9.1.(e) be received;
AND THAT David Mason be authorized to attend the Seminar"Taking
Charge of Your Thinking" to be held Friday, February 13th 1998, in
London."
Disposition: Motion Carried Unanimously
(f) DGN Municipal Advisory Services correspondence dated January 12, 1998
offering advisory services in applying for funding from the Municipal
Restructuring Fund.
File: F11.9 Received.
98-92 Moved by K. Nesbitt
Seconded by J. Nezezon
"THAT Items 9.1(g) and 9.1(h) be received;
AND THAT the Municipality of Bayham consider financial support during
the 1998 budget deliberations."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 44 FEBRUARY 5, 1998
9. FINANCE,ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE& REPORTS
(g) Town of Richmond Hill correspondence requesting municipalities to assist those
in Eastern Ontario who have suffered as a result of the January 1998 Ice Storm
File: F11.1 Received.
(h) Township of Elizabethtown request for donations to Disaster Relief Fund in
response to the January 1998 ice storm in Eastern Ontario.
File: F11.1 Received.
(i) Staff Report 98006 regarding 1997 Council Remuneration and Expenses.
File: H9.3
98-93 Moved by D. Mason
Seconded by K. Nesbitt
"THAT Staff Report 98006 regarding 1997 Council remuneration and
expenses for the former municipalities of the Township of Bayham and
Villages of Port Burwell and Vienna be received."
Disposition: Motion Carried Unanimously
(j) Cheque Register for the period ended January 30, 1998.
Cash Requirement Report to February 15, 1998.
File F10.3
98-94 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT the Cheque Register for the period ending January 30, 1998, be
approved;
AND THAT the Cash Requirements for the period ending February 15, 1998
be approved."
Disposition: Motion Carried Unanimously
98-95 Moved by K. Nesbitt
Seconded by D. Mason
"THAT the Lottery Applications Item Nos:
9.1(k), 9.1(1), 9.1(m), 9.1(n),9.1(o), 9.1(p), 9.1(q), 9.1(r) be hereby approved."
Disposition: Motion Carried Unanimously
(k) Schizophrenia Society of Canada—Break Open Ticket Lottery application dated
January 23, 1998. Approved.
File: A11.12
(1) Lions Club of Straffordville—Break Open Ticket Lottery application dated
January 28, 1998. Approved.
File: A11.12
COUNCIL MINUTES 45 FEBRUARY 5, 1998
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE& REPORTS
(m) Straffordville United Church Women—Raffle Lottery application dated
January 28, 1998. Approved.
File: A11.12
(n) Port Burwell Historical Society—Break Open Ticket Lottery application dated
January 19, 1998. Approved.
File: A11.12
(o) Port Burwell Horticultural Society—Raffle Lottery application dated January 29,
1998. Approved.
File: A11.12
(p) Lioness Club of Straffordville—Break Open Ticket Lottery application dated
January 29, 1998. Approved.
File: A11.12
(q) Municipality of Bayham Firefighters' Association Break Open Ticket Lottery
application to sell tickets at Guy's Service Centre. Approved.
File: A11.12
(r) Lions Club of Straffordville Raffle Lottery application dated February 3, 1998 to
sell tickets at the Bayham Community Centre. Approved.
File: A11.12
2. UNFINISHED BUSINESS
(a) Report prepared by Clerk, Lynda Millard regarding Committee Structure.
Deferred from January 15, 1998.
Ministry of Agriculture Food&Rural Affairs—Fact Sheet regarding effective
Committees/Boards
File: CO
98-96 Moved by J. Nezezon
Seconded by K. Nesbitt
"THAT Item 9.2 (a) be deferred."
Disposition: Motion Carried Unanimously
3. OTHER BUSINESS
No Items.
COUNCIL MINUTES 46 FEBRUARY 5, 1998
10. ENVIRONMENT
CORRES1ONDENCE&REPORTS
(a) County of Elgin Memo dated November 13, 1997 regarding Template Agreement
for Waste Management Services.
File: E7.3
98-97 Moved by D. Mason
Seconded by K. Nesbitt
"WHEREAS the former municipalities of the County of Elgin were
circulated with a memo dated November 13, 1997 from the County
Administrator/Clerk requesting consideration of entering into an agreement
with Green Lane Environmental Group for the provision of waste
management services;
AND WHEREAS agreements will not be binding until Green Lane
Environmental Group receives Ministry approval for its Environmental
Assessment application;
AND WHEREAS the fees for services as set out in the template agreement
attached to the memo are dependant upon a minimum number Elgin County
municipal participants;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Bayham is desirous of negotiating an agreement with Green Lane
Environmental Group for the provision of waste management services;
AND THAT in order to assist in expediting and minimizing the costs of the
negotiation process the Council of the Municipality of Bayham invites all
municipalities in Elgin County to negotiate a collective agreement with
appendices defining each municipality's individual service requirements;
AND THAT William McKay, solicitor for the County of Elgin,who is
presently familiar with this matter, be retained to act on behalf of the
participating municipalities;
AND THAT the participating municipalities would agree to share the costs
incurred throughout the negotiation process."
Disposition: Motion Carried Unanimously
98-98 Moved by K. Nesbitt
Seconded by D. Mason
"THAT Items 10.1 (b), 10.1 (c), and 10.1 (d) be received for information."
Disposition: Motion Carried Unanimously
(b) January 30, 1998 Elgin St. Thomas Health Unit Boil Water Advisory addressed to
the hamlet of Richmond communal water users. Received for Information.
File: E8.4
(c) Ministry of the Environment request for additional information. Verbal update
from the Administrator regarding the documentation required for the Provincial
Water Protection Fund Applications of the former Township of Bayham &
Village of Vienna. Received for Information.
File: F11.8.4, F11.8.5
COUNCIL MINUTES 47 FEBRUARY 5, 1998
10. ENVIRONMENT(continued)
1. CORRESONDENCE&REPORTS
(d) Ontario Clean Water Agency Wastewater Treatment System 1997 Annual Report
for the Municipality of Bayham (former Village of Port Burwell). Received for
Information.
File: A16.18
2. UNFINISHED BUSINESS
No Items.
3. OTHER BUSINESS
No Items.
MOTION TO EXTEND LENGTH OF MEETING
98-99 Moved by D. Mason
Seconded by K. Nesbitt
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council
shall deal with business until 5:00 p.m. at its meeting of February 5, 1998."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
Administrator L. Buchner acted in her capacity as Deputy Clerk for the In
Camera session of Committee of the Whole.
98-100 Moved by D. Mason
Seconded by K. Nesbitt
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole to discuss legal, property and personnel matters."
Disposition: Motion Carried Unanimously
98-101 Moved by D. Mason
Seconded by K. Nesbitt
"THAT the Committee of the Whole do now rise from the "In Camera"
Session and report."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 48 FEBRUARY 5, 1998
11. COMMITTEE OF THE WHOLE(continued)
1. CORRESPONDENCE& REPORTS
(a) Confidential Staff Report 98011 regarding a legal matter.
98-102 Moved by K. Nesbitt
Seconded by D. Mason
"THAT the Council of the Municipality of Bayham feels it to be in the best
interest of the taxpayers of the Municipality to resolve the legal matter
between Raven & Company Chartered Accountants and the former
municipality of the Village of Port Burwell relating to the 1993 auditing and
accounting fees charged to the Village before further costs are incurred and
the financial burden to the taxpayers intensifies;
THEREFORE BE IT RESOLVED THAT Staff be directed to provide
payment for settlement of this matter, as agreed, to Raven & Company for a
sum of$60,000;
AND FURTHER THAT Staff forward correspondence to the Institute of
Chartered Accountants of Ontario Professional Conduct Committee to
withdraw the complaint made against Raven& Company with regard to this
matter in 1994."
Disposition: Motion Carried Unanimously
(b) Correspondence from Groom& Szoreny regarding a legal matter.
(c) Confidential Staff Report 98013 regarding a property matter.
(d) Staff correspondence dated January 27, 1998 regarding a personnel matter.
98-103 Moved by D. Mason
Seconded by J. Nezezon
"THAT in response to Items 11.1(b), (c) and Other Business introduced
during the In Camera session of Committee of the Whole,the Council of the
Municipality of Bayham hereby authorizes the Mayor and Administrator to
meet with the Town of Tillsonburg's Mayor and Administrator regarding
these concerns."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
3. OTHER BUSINESS
See above Resolution 98-103.
COUNCIL MINUTES 49 FEBRUARY 5, 1998
12. BY-LAWS
By-law Z388-98 A By-law to rezone Part Lots 6 and 7, Concession 1 from
the Agricultural(Al)Zone to a Special Institutional(I)
Zone. (The Passionist Community Holy Cross Centre)
By-law Z389-98 A By-law to rezone Part Lots 6 and 7, Concession 1 from
the Agricultural (Al)Zone to a Special Institutional (I)
Zone. (Roman Catholic Episcopal Corporation of London)
By-law 98-16 A By-law to set Remuneration to be paid to Municipal
Officers and Employees
98-104 Moved by D. Mason
Seconded by K. Nesbitt
"THAT by-laws 98-16,Z388-98, and Z389-98 be deferred."
Disposition: Motion Carried Unanimously
By-law 98-17 A By-law to adopt a Personnel Policy
By-law 98-18 A By-law to authorize the Mayor and Clerk to enter into
Canada/Ontario Infrastructure Works Program Extension
Agreement
By-law 98-19 A By-law to amend by-law No. 98-03
98-105 Moved by D. Mason
Seconded by K. Nesbitt
"THAT By-laws 98-17, 98-18, and 98-19 be read a first and second time."
Disposition: Motion Carried Unanimously
98-106 Moved by K. Nesbitt
Seconded by D. Mason
"THAT By-laws 98-17, 98-18, and 98-19 be read a third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
98-107 Moved by K. Nesbitt
Seconded by D. Mason
"THAT the Council meeting be adjourned at 5:00 p.m."
Disposition: Motion Carried Unanimously
�I ERK
Date Approved:- /9 / V