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Home My WebLink AboutNovember 04, 1999 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday, November 4, 1999 9:00 a.m. The regular meeting of Council of the Municipality of Bayham, was held at 9:00 a.m. on Thursday, November 4, 1999 in Council Chambers. Present were Mayor Max Stewart,Deputy Mayor John Nezezon, Councillors David Mason, Mathew Schafer and CliffEvanitski, Administrator Kyle Kruger and Clerk Lynda Millard. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 9:00 a.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest and the general nature thereof. 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held October 21, 1999 99-618 Moved by C. Evanitski Seconded by J. Nezezon "THAT the minutes of the regular meeting of the Municipality of Bayham held October 21, 1999 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 9:15 a.m.—Tony Csinos, Chairman,Bayham 150/2000 Sesquicentennial Committee dressed as "Bayham Bert"made a presentation regarding the creation of the character by Lisa Underhill and how Bert reflects something in each of us. It was noted that the pitch- fork represents not only the hard-working and industriousness of people in Bayham but includes their compassion associated with a willingness to pitch-in and help those in need. Also the pitch-fork has at times also been used as a means of self-defense, and can still be considered useful in the political realm. The fishing pole, made of genuine "Bayham Bamboo", represents both the sport and commercial fishing industry, as well as other varied recreational activities in Bayham, not only of the past but also our potential for the future. The Committee has discussed that monetary recognition may be given for the first baby boy and baby girl born in 2000 to parents residing in Bayham. It is not intended that money be spent on fireworks. Funding options to provide additional staff assistance in preparation of an historical booklet, celebration preparation and promotion are being pursued. COUNCIL MINUTES -264 - November 4, 1999 4. DELEGATIONS (continued) (a) Council was advised that an historical parade depicting various eras of the last 150 years is planned on the Saturday, and that other celebration plans for the July 22 and 23, 2000 weekend are coming along nicely. Most community groups have been approached to provide celebration activity plans. Availability of a yoke of oxen has been confirmed. Many vendors who provide displays and activities are now booking their time for next year, and the committee would like to make commitments, and of course,this requires some means of financial support. The sale of the calendars have not yet provided a source of funding, and the committee would like to obtain promotional items such as mugs,hats and t-shirts to be available for the upcoming Christmas season. On behalf of the Committee, Mr. Csinos requested Council to approve funding support in the amount of$ 5,000. Item 9.1(g) (b) Maureen Beatty, Co-ordinator of Planning,regarding Item 6.1(b) (c) 10:30 a.m.—Vicky Wiggans,Alcohol Policy Committee member, supported by other members of the Committee, provided a brief overview of the final draft policy, noting that it is felt that this will be a very workable and effective policy, noting that it should be reviewed within the next six to twelve months for any necessary changes. Item 9.1(h) (d) Dwayne Daniel,Chief Building Official,regarding Items 8.1(a), 8.1(d) (e) 11:00 a.m.-Sam Taylor,Fire Chief,regarding Item 11.1(a) 5. INFORMATION ITEMS 99-619 Moved by C. Evanitski Seconded by D. Mason "THAT Information Items 5(a)through 5(j) be received and filed." Disposition: Motion Carried Unanimously (a) Copies of correspondence dated October 13, 1999 to M.P.P. Steve Peters from Honourables Paul Martin and Robert Runciman regarding our support of the resolution of the Township of Hamilton requesting a government gasoline price freeze. File: A16 (b) Minutes of the Bayham Special Events Committee meeting held July 22, 1999. File: C06 (c) Minutes of the Bayham Community Policing Committee meeting held September 15, 1999. File: C06 (d) AMCTO EXPRESS correspondence dated October 27, 1999. File: A01 COUNCIL MINUTES - 265 - November 4, 1999 5. INFORMATION ITEMS(continued) (e) Association of Municipalities of Ontario correspondence dated October 21, 1999 regarding the Provincial Throne Speech. File: A01 (f) Ministry of Finance correspondence dated October 28, 1999— "Province Levels Playing Field". File: A16 (g) Correspondence dated September 27, 1999 from the Bayham Community Initiatives regarding ceasing of distribution of food and closing the Clothing Depot in Vienna. File: SOO (h) Correspondence dated November 1, 1999 from the Straffordville Community Committee regarding the Christmas Tree Lighting ceremony. File: A01 (i) Elgin St. Thomas Health Unit, West Elgin Drug and Alcohol Committee correspondence dated October 8, 1999 regarding liability associated with functions where alcohol is served. File: A02 (j) Long Point Region Conservation Authority minutes of meeting held October 6, 1999. File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE& REPORTS (a) Memo and agenda items for the Elgin Trans Canada Trail meeting scheduled for November 12, 1999. File: D06 99-620 Moved by D.Mason Seconded by J. Nezezon "THAT the Memo and agenda items for the Elgin Trans Canada Trail Committee meeting be received for information" Disposition: Motion Carried Unanimously (b) Staff Report D99031 regarding appointment of a representative from Bayham to the St. Thomas-Elgin Tourist Association. File: A01 99-621 Moved by D. Mason Seconded by J. Nezezon "THAT Staff Report D99031 be received; AND THAT the Council of the Corporation of the Municipality of Bayham recommends to the Nominating Committee of the St. Thomas-Elgin Tourist Association that Bertha Breen, Henry Reimer and Carole Reimer be considered as a Director of the Association to represent the east Elgin area and specifically,the Municipality of Bayham." Disposition: Motion Carried Unanimously COUNCIL MINUTES -266 - November 4, 1999 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 2. UNFINISHED BUSINESS (a) Correspondence dated August 19 and 24, 1999, and Resolutions dated August 23, 1999 from the Town of Tillsonburg regarding the Otter Valley Utility Corridor and Recreation Trail. File: D06 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS No Items. 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE& REPORTS (a) Building Permit Report for the period ending October 31, 1999. File: P10 99-622 Moved by M. Schafer Seconded by C. Evanitski "THAT the Building Permit Report for the month ending October 31, 1999 be received for information." Disposition: Motion Carried Unanimously (b) Resolution dated October 19, 1999 from the Port Burwell Marine Museum Advisory Committee regarding the Lighthouse. File: C13 99-623 Moved by M. Schafer Seconded by C. Evanitski "THAT the Resolution dated October 19, 1999 from the Port Burwell Marine Museum Advisory Committee regarding leaks at the Lighthouse be received: AND THAT Staff be directed to determine action to be taken, obtain price quotes and proceed with the necessary repairs to rectify the leakage problem." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 267 - November 4, 1999 8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued) I. CORRESPONDENCE&REPORTS (c) Correspondence received October 29, 1999 from Bertha Breen, Chairperson Pt. Burwell Ratepayer's Association regarding the rock wall. File: C13 99-624 Moved by J.Nezezon Seconded by D. Mason "THAT the correspondence received October 29, 1999 from Bertha Breen, Chairperson of the Port Burwell Ratepayer's Association be received; AND THAT Staff be directed to undertake measures as deemed appropriate in regard to relocation of the concrete debris along the rock wall in Port Burwell as soon as possible." Disposition: Motion Carried Unanimously (d) Staff Report P99014 regarding Fee for Lot Assessments. File: P11 99-625 Moved by D. Mason Seconded by C. Evanitski "THAT Staff Report P99014 be received; AND THAT By-law No. 99-81,being a by-law to amend Building By-law No. 98-61, as amended to include in Section 7,the required fee for Lot Assessments, be presented to Council for enactment." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being cheques# 2979 to # 3035 inclusive, totaling $ 518,815.12 and Cash Requirements for the period ending November 20, 1999. Payroll disbursements for the period ending October 20th and totaling $ 26,556.79. File: F10.3 99-626 Moved by D. Mason Seconded by M. Schafer "THAT the Cheque Register for cheques#2979 to #3035 inclusive, and totaling $518,815.12; and THAT the Cash Requirements for the period ending November 20, 1999; and AND THAT the Payroll disbursements for the period ending October 20th and totaling$26,556.79 be approved." Disposition: Motion Carried Unanimously V COUNCIL MINUTES -268 - November 4, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) I. CORRESPONDENCE&REPORTS (b) Staff Report F99025 regarding Signing Authorities. File: F04 99-627 Moved by J.Nezezon Seconded by M. Schafer "THAT Staff Report F99025 be received; AND THAT By-Law 99-84, being a by-law to grant signing authority to the Treasurer and the Mayor, be presented to Council for enactment." Disposition: Motion Carried Unanimously (c) The Financial Information Return and Consolidated Financial Statements for the Municipality of Bayham for the year ended December 31, 1998, and correspondence dated October 19, 1999 from John Scott, C.A. Graham Scott Enns. File: F10 99-628 Moved by D. Mason Seconded by M. Schafer "THAT the Financial Information Return and Consolidated Financial Statements for the Municipality of Bayham for the year ended December 31, 1998, and the correspondence dated October 19, 1999 from John Scott,C.A. Graham Scott Enns, be received for information." Disposition: Motion Carried Unanimously (d) Copy of Town of Tillsonburg correspondence dated October 14, 1999 to Milt Farrow, Special Advisor, Haldimand-Norfolk Local Government Reform regarding Supplementary Submission—Haldimand Norfolk Reform. Also copy of Bayham response letter sent October 27, 1999. File: A16 99-629 Moved by M. Schafer Seconded by D.Mason "THAT the Town of TilIsonburg correspondence dated October 14, 1999 to Milt Farrow, Special Advisor,Haldimand-Norfolk Local Government Reform regarding Supplementary Submission—Haldimand Norfolk Reform, and the Bayham response letter sent October 27, 1999 be received for information." Disposition: Motion Carried Unanimously (e) Staff Report H99011 regarding Christmas Holiday Schedule. File: H00 99-630 Moved by D. Mason Seconded by M. Schafer "THAT Staff Report H99011 be received; AND THAT the Personnel Policy respecting the Christmas Holiday schedule be adjusted as outlined in report H99011 for 1999 only." Disposition: Motion Carried Unanimously COUNCIL MINUTES -269- November 4, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (f) By-law 99-86 authorizing the Mayor and Clerk to endorse a Land Easement Agreement with Hulme Pattinson for property located in Vienna. File: L04 99-631 Moved by J. Nezezon Seconded by D. Mason "THAT By-law 99-86 authorizing the Mayor and Clerk to endorse a Land Easement Agreement with Hulme Pattinson for property located in Vienna be presented to Council for enactment." Disposition: Motion Carried Unanimously (g) Staff Report C99007 regarding Bayham 150/2000 Sesquicentennial Celebration Funding. File: C11 99-632 Moved by J.Nezezon Seconded by C. Evanitski "THAT Staff Report C99007 regarding the Bayham 150/2000 Committee Sesquicentennial Celebration Funding be received; AND THAT the Council of the Municipality of Bayham: • approves the 1999 funding support request for Bayham 150/2000 Committee purposes in the amount of$ 5,000.00; and • supports the efforts of the Committee in seeking additional funding opportunities; AND THAT a preliminary budget be prepared by December 15th for Council's consideration." Disposition: Motion Carried Unanimously (h) Staff Report C99008 and attached final copy of proposed Municipal Alcohol Policy. File: A09 & C11 99-633 Moved by J. Nezezon Seconded by D. Mason "THAT Staff Report C99008 be received; AND THAT Council approves the Municipal Alcohol Policy as presented; AND THAT By-law 99-83, being a by-law to adopt a Municipal Alcohol Policy for the Municipality of Bayham be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 270- November 4, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL(continued) 1. CORRESPONDENCE&REPORTS At the request of Deputy Mayor Nezezon the following item was added (i) Correspondence dated October 21, 1999 from the County of Elgin requesting support of a resolution regarding re-establishment of a local transportation examining centre by the Ministry of Transportation. 99-634 Moved by J.Nezezon Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham support the Resolution of the County of Elgin dated October 19, 1999 requesting the re-establishment of an examination centre within Elgin County by the Minister of Transportation." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Sample Provincial Water Protection Fund Agreement for the proposed sanitary sewer projects. Original still not available File: L04 10. ENVIRONMENT 1. CORRESPONDENCE&REPORTS No Items 11. COMMITTEE OF TIIE WHOLE 99-635 Moved by D. Mason Seconded by C. Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss a legal matters." Disposition: Motion Carried Unanimously 99-636 Moved by C. Evanitski Seconded by D. Mason "THAT the Council do now rise from the "In Camera" Session and report." Disposition: Motion Carried Unanimously COUNCIL MINUTES -271 - November 4, 1999 11. COMMITTEE OF THE WHOLE (continued) I. CORRESPONDENCE&REPORTS (a) Confidential Staff Report L99006 regarding a legal matter. File: L04 99-637 Moved by C. Evanitski Seconded by D. Mason "THAT Staff Report L99006 regarding an Automatic Aid Agreement with South-West Oxford be received; AND THAT Council approve the Draft Automatic Aid Agreement and By-law; AND THAT the following members of Council be appointed to attend the Fire Committee meeting in S.W.O.X.on November 17, 1999 at 7:00 p.m. at the Municipal Office in Dereham Centre: • Councillor Cliff Evanitski and • Mayor Max Stewart." Disposition: Motion Carried Unanimously (b) Confidential Staff Report L99005 regarding a legal matter. File: L07 12. BY-LAWS By-law 99—81 A By-law to amend By-law 98-61, as amended, a by-law to regulate construction, demolition and change of use permits and inspections By-law 99— 82 A By-law to Prohibit and Regulate the Keeping of Exotic Animals By-law 99—83 A By-law to adopt an Alcohol Policy for the Municipality By-law 99—84 A By-law to grant signing authority to the Treasurer and Mayor By-law 99—86 A By-law to authorize the Mayor and Clerk to endorse an Easement Agreement with Hulme Pattinson 99-638 Moved by D. Mason Seconded by J.Nezezon "THAT By-laws 99-81,99-82, 99-83,99-84 and 99-86 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 99 - 87 A By-law to confirm all actions of Council 99-639 Moved by J. Nezezon Seconded by C. Evanitski "THAT confirming By-law 99-87 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES -272 - November 4, 1999 13. ADJOURNMENT 99-640 Moved by C. Evanitski Seconded by D.Mason "THAT the meeting be adjourned at 11:30 a.m." Disposition: Motion Carried Unanimously P-dc- zeeet-2-S MAYOR CLERK Date approved: Ai O'' 1 J9 j