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Home My WebLink AboutJune 29, 1999 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Tuesday,June 29, 1999 7:00 p.m. The regular meeting of Council of the Municipality of Bayham,was held at 7:00 p.m. on Tuesday, June 29, 1999, in the Council Chambers. Present were Mayor Max Stewart, Councillors David Mason, John Nezezon, and Cliff Evanitski, Administrator/Treasurer Lynn S. Buchner, and Clerk Lynda Millard. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest and the general nature thereof. 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held June 21, 1999 99-349 Moved by D. Mason Seconded by J.Nezezon "THAT the minutes of the regular meeting of the Municipality of Bayham held June 21, 1999 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) Maureen Beatty, Co-ordinator of Planning,regarding Items 6.1(a), 6.1(b) (b) Dwayne Daniel,Chief Building Official,regarding Item 9.1(c) 5. INFORMATION ITEMS 99-350 Moved by J.Nezezon Seconded by D. Mason "THAT Information Items 5(a)through 5(j) be received and filed." Disposition: Motion Carried Unanimously (a) Minutes of the Bayham Community Policing Committee meeting held May 19, 1999. File: C06 COUNCIL MINUTES - 154 - June 29, 1999 5. INFORMATION ITEMS (continued) (b) Minutes of the Bayham Community Health Action Committee meeting held February 16, 1999 and March 10, 1999. File: C06 (c) Minutes of the Y2K Project Team meeting held June 4, 1999. File: A02 (d) Minutes of the Bayham Special Events Committee meeting held May 27, 1999. File: C06 (e) AMCTO Express correspondence dated June 15, 1999—Update on Bill 79. File: A01 (f) Correspondence dated June 15, 1999 from the Association of Municipalities of Ontario `Request for nominations' 1999-2000 AMO Board of Directors. File: A01 (g) Alert correspondence dated June 16 and 17, 1999 from the Association of Municipalities of Ontario regarding `Ministry of Labour Order May Jeopardize Municipal Emergency Response' and 'Harris Increases Cabinet to 25'. File: A01 (h) Newspaper clippings `Lighthouses a beacon to tourists and 'Heat means millions to tourism, study finds'. File:M05 (i) Correspondence received June 25, 1999 from the Otter Valley Amateur Radio Association regarding the proposed demonstration on the beach in Port Burwell. File: C13 (j) Correspondence dated June 22, 1999 from the County of Elgin regarding reconsideration of the decision to close the Vienna Public Library. File: A16 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Rezoning Application by 911772 Ont. Inc. (C.R. Phillips)to change the designation of a parcel of land described as Part Lot 14 Concession 9, on the east side of Murray Road to facilitate the severance of a .76 ha parcel (1.89ac) for retirement purposes. File: D14 99-351 Moved by C. Evanitski Seconded by D. Mason "THAT the application submitted by 911772 Ont. Inc (C.R. Phillips) regarding the Township of Bayham Zoning By-law to change the designation of a parcel of land described as Part Lot 14, Concession 9 on the east side of Murray Road to facilitate the severance of an .76 ha (1.89 acre) for retirement purposes be accepted and referred to Cumming Cockburn Limited and staff for review and scheduling of a public meeting and by-law amendment preparation; AND THAT conveyance of road widening be investigated by Staff." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 155 - June 29, 1999 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE&REPORTS (b) Staff Report D99012 regarding a Development Proposal for Part Lot 115,North Talbot Road. File: T04 99-352 Moved by D. Mason Seconded by C. Evanitski "THAT Staff Report 99012 having reference to the proposed reconstruction of Richmond Road and proposed construction by Cleason Hoover be received; AND THAT in response to Mr. Hoover's request for permission to reconstruct Richmond Road in Part Lot 115,North Talbot Road at his expense,in order to provide access to one or more proposed development lots,Mr. Hoover be advised that the Council of the Corporation of the Municipality of Bayham agrees in principle with the proposed road reconstruction,subject to the following conditions: • Detailed engineering plans are submitted for approval by the Municipality and Long Point Region Conservation Authority showing details of 1) Road construction details, width, base, length, materials, turn around radius, slope and angle of descent 2) Removal of vegetation 3) Erosion control 4) Storm drainage management 5) Percolation results for septic system approval and placement of field beds • Submission of a site plan showing that all setback regulations are complied with and placement of structure(s) on the proposed site(s),showing elevations of the proposed dwelling(s); AND THAT should Mr. Hoover decide to proceed with the development of the Hettie Smuck property, a geotechnical report and sediment control plan must be submitted for approval by the Long Point Region Conservation Authority and the Municipality; AND THAT Mr. Hoover be further advised that in the absence of details concerning a proposed long term care facility, no comments will be provided on that proposal." Disposition: Motion Carried (c) Correspondence dated June 22, 1999 from the Straffordville Community Committee requesting use of the back ball diamond area to park antique vehicles during Watermelon Fest. File: C13 99-353 Moved by C. Evanitski Seconded by D. Mason "THAT correspondence dated June 22, 1999 from the Straffordville Community Committee be received; AND THAT Council grants permission to the Straffordville Community Committee and Optimist Club to hold the Annual Watermelon Fest on August 28, 1999 at the Bayham Community Centre and Ball Park subject to providing the municipality with proof of adequate liability insurance coverage to cover all events,naming the municipality as an additional insured; AND THAT the Committee provide the municipality with a map of the parade route, and inform the Elgin County Manager of Engineering Services, and the OPP of the time and location of the same." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 156 - June 29, 1999 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE&REPORTS (d) Memo dated June 29, 1999 from Councillor Mason regarding Outer harbour dredging. File: C13 99-354 Moved by D. Mason Seconded by C. Evanitski "THAT the Memo dated May 14, 1999 from Councillor Mason be received for information; AND THAT Council directs Staff to investigate costs involved in dredging the outer harbour by means of prop washing for the meeting scheduled for July 15th." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS No Items. 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE& REPORTS No Items. 2. UNFINISHED BUSINESS No Items. 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE& REPORTS (a) Verbal Report regarding the municipality's purchase of the former Eden Public School. Administrator Buchner advised Council that confirmation had been received by telephone that the offer in the amount of$ 91,000.,by the municipality to purchase the former Eden Public School had been accepted by the Board. The closing date is August 31, 1999. 2. UNFINISHED BUSINESS No Items. COUNCIL MINUTES - 157 - June 29, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register for the period ending June 25, 1999, being cheques #2406 to # 2468 inclusive, and Cash Requirements for the period ending July 20, 1999. File: F10.3 99-355 Moved by C. Evanitski Seconded by D. Mason 111 "THAT the Cheque Register for cheque numbers 2406 to 2468 inclusive, and the Cash Requirements for the period ending July 20, 1999 be approved." Disposition: Motion Carried Unanimously (b) Correspondence dated May 20 and June 16, 1999 from Frank Cowan Insurance Company Limited regarding Y2K Contingent Liability Insurance, and attached draft minutes of the Bayham Y2K Project Team meeting held June 22, 1999. File: L06, C06 99-356 Moved by C. Evanitski Seconded by D. Mason "THAT the correspondence dated May 20 and June 16, 1999 from Frank Cowan Insurance Company Limited, and the attached draft minutes of the Bayham Y2K Project Team be received for information." Disposition: Motion Carried Unanimously (c) Staff Report 99006 regarding Roof replacement for the Port Burwell Library File: A19 99-357 Moved by C. Evanitski Seconded by D. Mason "THAT Staff Report A99006 regarding Roof Replacement for the Port Burwell Library be received; AND THAT Staff be directed to contact Ed Matthews to replace the roof of the Port Burwell Library at the estimated cost of $2,300." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 158 , June 29, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL(continued) 1. CORRESPONDENCE&REPORTS (d) Staff Report C99002 regarding Vacancy in Council. File: C12 99-358 Moved by D. Mason Seconded by C. Evanitski "WHEREAS the death of Deputy Mayor Jack Petrie on Wednesday,June 16, 1999, created an immediate vacancy on the Council of the Municipality of Bayham pursuant to Section 38(i) of the Municipal Act, R.S.O., Chapter M.45, as amended; AND WHEREAS Section 43 of the said Municipal Act states that where a seat of a member of Council becomes vacant,the Council shall forthwith declare the seat to be vacant; NOW THEREFORE BE IT RESOLVED THAT effective June 16, 1999 the Council of the Corporation of the Municipality of Bayham hereby declares the Office of Deputy Mayor to be vacant." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS No Items. 10. ENVIRONMENT I. CORRESPONDENCE&REPORTS (a) Correspondence received June 23, 1999 from Shirley Elliot requesting the planting of trees. File: C13 (b) Correspondence dated June 29, 1999 from Geoff R. Bum, Manager, Municipal Infrastructure Division, Acres&Associated regarding contract proposals for the Bayham Sewage Works Project. 99-359 Moved by J.Nezezon Seconded by D.Mason "THAT the correspondence dated June 29, 1999 from Geoff R.Burn,Manager,Municipal Infrastructure Division,Acres &Associated,regarding contract proposals for the Bayham Sewage Works Project be received; AND THAT based on a review conducted by the Project Manager of submissions received for equipment required to upgrade the Sewage Treatment Plant as set out in the Environmental Study Report,the Project Manager is hereby authorized to award the contract to U.S Filter Jet Tech.,in the amount of $262,981.subject to the following conditions being met: 1. approval of a conditional Certificate of Approval by the Ministry of Environment; 2. execution of a Provincial Water Protection Fund Agreement with the Ministry of the Environment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 159 - June 29, 1999 10. ENVIRONMENT (continued) 2. UNFINISHED BUSINESS No Items. 11. COMMITTEE OF THE WHOLE 99-360 Moved by J. Nezezon Seconded by D. Mason "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss property matters." Disposition: Motion Carried Unanimously 99-361 Moved by D. Mason Seconded by J. Nezezon "THAT the Committee of the Whole do now rise from the"In Camera" Session without reporting." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE& REPORTS (a) Memo dated June 29, 1999 from Councillor Mason regarding a property matter. File: LO 2. UNFINISHED BUSINESS No Items. 12. BY-LAWS By-law 99—45 A By-law to confirm all actions of Council 99-362 Moved by J.Nezezon Seconded by C. Evanitski "THAT By-law 99-45 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 160 - June 29, 1999 13. ADJOURNMENT 99-363 Moved by C. Evanitski Seconded by J.Nezezon "THAT the meeting be adjourned at 8:46 p.m." Disposition: Motion Carried Unanimously `1240- A-1/66cr:Vit -z z YOR ERK Date approved: 9. u 11� IL/