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HomeMy WebLinkAboutApril 01, 1999 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,April 1, 1999 9:00 a.m. The regular meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on Thursday,April 1, 1999 in the Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Jack Petrie, Councillors David Mason, John Nezezon,and Cliff Evanitski, Administrator/Treasurer Lynn S. Buchner, and Clerk Lynda Millard. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 9:00 a.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest and the general nature thereof. 3. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Regular Meeting held March 18, 1999 99-196 Moved by J.Nezezon Seconded by C. Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held March 18, 1999 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 9:30 a.m.—John Stephens, Staff Sergeant, George VanDamme, Sergeant,Dennis Harwood, Constable, O.P.P. made a presentation regarding the Elgin County O.P.P. Business Plan for 1999-2000. Item 8.1(b) (b) Maureen Beatty, Co-ordinator of Planning,regarding Items 6.1(a), 6.1(b) (c) Bob Bartlett, Public Works Superintendent,regarding Item 7.1(a) 5. INFORMATION ITEMS 99-197 Moved by C. Evanitski Seconded by J.Nezezon "THAT Information Items 5(a)through 5(1) be received and filed." Disposition: Motion Carried Unanimously COUNCIL M MUTES - 84- April I, 1999 5. INFORMATION ITEMS (continued) (a) Bruce Smith, M.P.P. correspondence dated March 11, 1999, in appreciation of advisement of resolutions made by the Municipality of Bayham. Not copied File: A16 (b) Minutes of the Bayham Community Policing Committee meeting held February 17, 1999. File: C06 (c) Ministry of Transportation correspondence dated March 17, 1999 regarding sharing of gasoline taxes with municipalities for road purposes. File: A16 (d) Minutes of the Bayham Special Events Committee meeting held February 25, 1999. File: C06 (e) Ministry of Finance correspondence dated March 23, 1999, regarding Local Service Realignment(LSR). File: A16 (1) Ministry of Citizenship, Culture and Recreation correspondence dated February and March 1999, regarding nominations for the Ontario Medal for Good Citizenship and the 1999 Community Action Awards Program. File: A16 (g) Ontario Good Roads Association Municipal Routes Newsletter, 7anuary/February 1999 edition. File: A01 (h) Middlesex—Elgin-Oxford Community Leaders' Letter, March—April 1999 edition. File: A01 (i) Safe Drinking Water Foundation correspondence dated March 5, 1999 and Newsletter, Spring 1999 edition. File: A01 (j) Canadian Niagara Power Company correspondence dated March 22, 1999 regarding $150 million offer for St. Catharines Hydro-Electric Commission. File: A01 (k) Minutes of the Municipal Alcohol Policy Committee meeting held March 10, 1999. File: C06 (1) Staff Memorandum C99006 regarding the Municipal Alcohol Policy Smart Serve Training session. File: C 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Maureen Beatty, Co-ordinator of Planning provided Council with a verbal update regarding the status information on dredging for the Port Burwell Harbour, explaining that more information is forthcoming, File: D COUNCIL MINUTES - 85 - April 1, 1999 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE&REPORTS (b) Staff Report D99004 regarding Municipal Addressing,Proposed Street Name changes. File: D19 99-198 Moved by J.Nezezon Seconded by J. Petrie "THAT Staff Report D99004 be approved; AND THAT in accordance with the provisions of Section 210 (111) of the Municipal Act,R.S.O. 1990, Chapter M.45 as amended, staff be directed to publish a notice of intention to pass By-law No. 99-16, being a by-law to repeal By-law No. 96-22, to change or assign names to streets in both the Tillsonburg News and the Aylmer Express, once per week for four consecutive weeks and to notify in writing the following parties of the proposed by-law amendment: ▪ all property owners on the affected streets • Amtelecom • Ontario Hydro • NRG Natural Resource Gas • Elgin/St.Thomas Health Unit • London Regional Assessment Office • City of St.Thomas Fire Department • Ontario Provincial Police • County of Elgin • Township of Norfolk • Stephen Hale,County of Elgin Land Registry Office • London-District Catholic School Board • Thames Valley District School Board • Long Point Region Conservation Authority • Cumming Cockburn Limited • Spriet Associates • Cyril J.Demeyere Limited AND THAT following the above noted circulation,the necessary repealing by-law No. 99-16 be presented to Council for consideration." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Staff Report D99003 regarding Port Burwell Harbour. From March 18, 1999. File: L04 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS (a) The County of Elgin correspondence dated March 17, 1999 regarding the Manager of Engineering Services Reports on"Structures in Lower-Tiers" and "Connecting Links in the Lower-Tier". File: A16 COUNCIL MINUTES - 86 - Apri11, 1999 7. ROADS, AGRICULTURE & DRAINAGE (continued) 1. CORRESPONDENCE&REPORTS (a) 99-199 Moved by D. Mason Seconded by J. Petrie "THAT the County of Elgin correspondence dated March 17, 1999 regarding the Manager of Engineering Services Reports on `Structures in Lower-Tiers' and `Connecting Links in the Lower-Tier' be received; AND THAT Council of the Municipality of Bayham supports the recommendation 'That a County by-law be prepared to assume all structures in lower tiers greater than 3.0 metres'; AND THAT Council supports the recommendation that the County assume connecting links road/structures listed on Table 1 of the aforementioned Engineering Services Report to become effective May 1, 1999; AND THAT Council of the Municipality of Bayham support use of the $1.6 million Highway Transfer Reserve subject to a reserve being established in 1999 to complete deck replacements and resurfacing on parts of County Roads 3, 4 and 19 as originally planned." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS No Items. 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE&REPORTS (a) Elexco Ltd. correspondence dated March 25, 1999, on behalf of Talisman Energy Inc. requesting closing of a parking area to vehicle and pedestrian traffic in Port Burwell. File: D 99-200 Moved by J. Petrie Seconded by D. Mason "THAT the Elexco Ltd. correspondence dated March 25, 1999 be received; AND THAT Council of the Municipality of Bayham approves the request to close the area specified on the map attached to the correspondence,from April 1, 1999 until completion of the project, not to extend beyond June 30, 1999, subject to satisfactory alternative arrangements being made with the Port Burwell Provincial Park regarding public access to the day use area and beach." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 87 - April 1, 1999 8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued) 1. CORRESPONDENCE&REPORTS (b) Elgin County O.P.P.Business Plan 1999-2000. File: P17 99-201 Moved by D. Mason Seconded by J. Petrie "THAT the Elgin County O.P.P. Business Plan 1999-2000 be received for information." Disposition: Motion Carried Unanimously At the request of Deputy Mayor Petrie, the following item was added to the Agenda (c) Bagot, Blythfield and Brougham Township correspondence requesting support of a Resolution passed March 11, 1999 regarding provision of fire protection. 99-202 Moved by J. Petrie Seconded by J.Nezezon "THAT the Resolution from Bagot,Blythfield and Brougham Township dated March 11, 1999 regarding provision of fire protection be supported by the Municipality of Bayham." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS No Items. 9. FINANCE,ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Cheque Register for the period ending March 30, 1999, being cheques #2022 to # 2081 inclusive,excluding#2022,#2043,#2056 and#2060 and Cash Requirements for the period ending April 20, 1999. File: F10.3 99-203 Moved by J. Petrie Seconded by D. Mason "THAT the Cheque Register for cheque numbers 2022 to 2081 inclusive, excluding Cheques #2022,#2043,#2056 and#2060, and the Cash Requirements for thy period ending April 20, 1999 be approved." Disposition: Motion Carried Unanimously (b) Diana Norris, Straffordville Community Committee correspondence dated March 23, 1999,requesting the fee be waived for use of the Straffordville Community Centre on August 28, 1999 for Watermelon Fest activities. File: A16 COUNCIL MINUTES - 88 - Apri11, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) I. CORRESPONDENCE&REPORTS (b) 99-204 Moved by C. Evanitski Seconded by J. Petrie "THAT the correspondence dated March 23, 1999 from Diana Norris, Straffordville Community Committee be received; AND THAT Council approves the request to waive the fee for use of the Bayham Community Centre in Straffordville on August 28, 1999 for Watermelon Fest activities." Disposition: Motion Carried Unanimously (c) Application dated March 25, 1999, submitted by the Port Burwell Fire Fighters Association to conduct a Raffle Lottery at the Port Burwell Firehall. File: P09 (d) Application dated March 30, 1999, submitted by the Port Burwell Community Child Care Centre to conduct a Raffle Lottery. File: P09 99-205 Moved by J. Nezezon Seconded by C. Evanitski "THAT the Raffle Lottery License application dated March 25, 1999, submitted by the Port Burwell Fire Fighters Association be approved; AND THAT the Raffle Lottery License application dated March 30, 1999, submitted by the Port Burwell Community Child Care Centre be approved." Disposition: Motion Carried Unanimously (e) Canadian Red Cross correspondence dated March 24, 1999 requesting approval of Provincial Raffle Lottery License P990381. P09 99-206 Moved by J. Nezezon Seconded by D. Mason "THAT the Canadian Red Cross correspondence dated March 24, 1999 be received; AND THAT Council approves the sale of tickets in the Municipality of Bayham under Provincial Raffle Lottery License P990381." Disposition: Motion Carried Unanimously (f) Corporation of the City of London correspondence dated March 16, 1999 regarding corrections to the Memorandum of Understanding for the Elgin Area Primary Water Supply System. File: LO COUNCIL MINUTES - 89 - April 1, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS (f) 99-207 Moved by J.Nezezon Seconded by C. Evanitski "THAT the City of London correspondence dated March 16, 1999 be received; AND THAT the attached Memorandum of Understanding regarding the Elgin Area Primary Water Supply System be approved; AND THAT By-law 99-28,being a by-law authorizing the Mayor and Clerk to sign the said Memorandum be presented to Council for enactment." Disposition: Motion Carried Unanimously (g) Ontario Clean Water Agency correspondence dated March 22, 1999 regarding Amended Agreement for Project Management Services. File: LO 99-208 Moved by D. Mason Seconded by J. Petrie "THAT the Ontario Clean Water Agency correspondence dated March 22, 1999 be received; AND THAT the attached Amended Schedules for Project Management Agreement for Eden and Straffordville Sewage Works,Project Nos.55-0018-01 and 55-0022-01 be approved; AND THAT By-law 99-27,being a by-law authorizing the Mayor and Administrator-Treasurer to sign the said Amended Schedules be presented to Council for enactment." Disposition: Motion Carried Unanimously (h) Ontario Clean Water Agency correspondence dated March 22, 1999 regarding Agreement for Project Management Services. File: LO 99-209 Moved by J. Petrie Seconded by D.Mason "THAT the Ontario Clean Water Agency correspondence dated March 22, 1999 be received; AND THAT the Agreement for Project Management Services for Eden, Straffordville and Vienna Sewage Works,Project Nos. 88-1338-01 and 88-1350-01 be approved; AND THAT By-law 99-26, being a by-law authorizing the Mayor and Administrator-Treasurer to sign the said Agreement be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES -90 - April 1, 1999 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 2. UNFINISHED BUSINESS (a) Port Burwell Bayham Legion correspondence dated March 2, 1999 requesting a fee deferral for use of the Vienna Community Centre on January 22,2000. File: A01 99-210 Moved by D. Mason Seconded by C. Evanitski "THAT the Port Burwell Bayham Legion correspondence dated March 2, 1999 be received; AND THAT the Council of the Municipality of Bayham accept a donation in lieu of the rental fee for use of the Vienna Community Centre for the District Cribbage Tournament to be held January 22,2000." Disposition: Motion Carried Unanimously 10. ENVIRONMENT 1. CORRESPONDENCE&REPORTS (a) Mrs. Maureen Shilliday correspondence dated February 26, 1999 regarding garbage removal. File: C13 99-211 Moved by C. Evanitski Seconded by D. Mason "THAT the correspondence dated February 26, 1999 from Maureen Shilliday be received for information." Disposition: Motion Carried Unanimously (b) Billy Clarke, lg Port Burwell Scout Troop, correspondence dated March 26, 1999 offering to provide services. File: A01 99-212 Moved by D.Mason Seconded by C. Evanitski "THAT the correspondence dated March 26, 1999 from Billy Clarke, 1"Port Burwell Scout Troop be received for information." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Wilma Smithson,Property Chairperson,Vienna United Church correspondence dated February 25, 1999 regarding water billings. From March 18, 1999 File: C13 COUNCIL MINUTES -91 - April 1, 1999 11. COMMITTEE OF THE WHOLE 99-213 Moved by J.Nezezon Seconded by C. Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss legal and property matters." Disposition: Motion Carried Unanimously 99-214 Moved by C. Evanitski Seconded by J. Nezezon "THAT the Committee of the Whole do now rise from the"In Camera" Session without reporting." Disposition: Motion Carried Unanimously . CORRESPONDENCE&REPORTS (a) Confidential Staff Report D99003 regarding a property matter. File: D06 (b) Verbal Report regarding a property matter. 2. UNFINISHED BUSINESS No Items. 12. BY-LAWS By-law 99 -26 A By-law authorizing the Mayor and Clerk to sign a Management Agreement with the Ontario Clean Water Agency for Project Nos. 88-1338-01 and 88-1350-01 By-law 99 -27 A By-law authorizing the Mayor and Clerk to sign amended schedules for the Management Agreement with the Ontario Clean Water Agency for Project Nos. 55-0018-01 and 55-0022-01 By-law 99 - 28 A By-law authorizing the Mayor and Clerk to sign the Memorandum of Understanding regarding the Elgin Area Primary Water Supply System 99-215 Moved by D. Mason Seconded by J. Petrie "THAT By-laws 99—26, 99—27 and 99 -28 be read a first and second time." Disposition: Motion Carried Unanimously 99-216 Moved by J.Nezezon Seconded by J.Petrie "THAT By-law 99 -26,99—27 and 99-28 be read a third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 92 - April 1, 1999 12. BY-LAWS (continued) By-law 99—25 A By-law to confirm all actions of Council 99-217 Moved by C. Evanitski Seconded by J. Petrie "THAT By-law 99- 25 be read a first and second time." Disposition: Motion Carried Unanimously 99-218 Moved by J. Petrie Seconded by C. Evanitski "THAT By-law 99 -25 be read a third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 99-219 Moved by J. Petrie Seconded by D. Mason "THAT the meeting be adjourned at 12.35 p.m." Disposition: Motion Carried Unanimously 1,41 Are � %1 � MAYOR rLERK Date approved: