HomeMy WebLinkAboutMarch 04, 1999 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.Q.Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,March 4, 1999
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on
Thursday, March 4, 1999 in the Council Chambers. Present were Mayor Max Stewart,
Deputy Mayor Jack Petrie, Councillors David Mason, John Nezezon, and Cliff Evanitski,
Administrator/Treasurer Lynn S. Buchner, and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 9:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Regular Meeting held February 18, 1999
99-126 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
February 18, 1999 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 9:05 a.m.—Jim Oliver, General Manager,L.P.R.C.A. made a presentation regarding
the 1998 Annual Report and the 1999 Budget Levy.
Item 8.1(b)
(b) 9:30 a.m.—Susan Wavell,Tillsonburg & District Multi-Service Centre made a
presention regarding services and requesting funding support.
Item 9.1(f)
(c) 10:15 a.m.—Carl Biro, representing the Straffordville Lions and Optimist Clubs,
regarding a service club sign in Straffordville.
Item 8.1(d)
(d) 10:30 a.m. -Paul Baldwin,East Elgin Millenium Committee representative,provided
a progress report update for the Committee.
Item 6.1(d)
COUNCIL MINUTES - 56 - March 4, 1999
4. DELEGATIONS (continued)
(e) 10:45 a.m.—Tony Csinos, made a presentation regarding a petition submitted
regarding amalgamation matters.
Item: 9.1(e)
5. INFORMATION ITEMS
99-127 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT Information Items 5(a)through 5(k) be received and filed."
Disposition: Motion Carried Unanimously
(a) Minutes of the Bayham Economic Development&Tourism Striking Committee meeting
held February 8, 1999.
File: C06
(b) Minutes of the Bayham Community Policing Committee meeting held January 20, 1999.
File: C06
(c) Minutes of the Bayham Health Action Committee meeting held January 12, 1999.
File: C06
(d) Minutes of the Bayham Special Events Committee meeting held January 28, 1999.
File: C06
(e) Association of Municipalities of Ontario Alert correspondence dated February 25, 1999,
regarding retirement of the Minister of Municipal Affairs and Housing,Al Leach.
File: A01
(f) Water Levels information Bulletin, January 1999 edition.
File: E00
(g) Ministry of Transportation correspondence dated February 22, 1999 regarding Red Light
Enforcement Pilot Projects.
File: A16
(h) Long Point Region Conservation Authority minutes of meeting held February 3, 1999.
File: A16
(i) Association of Municipalities of Ontario correspondence dated February 24, 1999
regarding a status report on the Model Gas Franchise Agreement.
File: A01
(j) Harbour Lights correspondence dated February 27, 1999.
File: MOO
(k) County of Elgin correspondence dated February 26, 1999 regarding 1998 taxation
concerns.
File: A16
COUNCIL MINUTES -57 - March 4, 1999
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) Otter Valley Utility Corridor and Recreation Trail Committee recommendation regarding
uses and signage for these lands.
File: D
99-128 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT Item 6.1(a) be referred to an "In Camera" Session of Committee of the
Whole."
Disposition: Motion Carried
Following the "In Camera" session a recorded vote was requested by Councillor Mason on
the following resolution:
99-129 Moved by J. Petrie
Seconded by D. Mason
"THAT the Board of Management of the Otter Valley Utility Corridor and
Recreation Trail correspondence dated March 2, 1999 be received;
AND THAT the Council of the Municipality of Bayham supports the
recommendation that there be no motorized uses permitted along the entire length
of the Otter Valley Utility Corridor and Recreation Trail;
AND THAT the Otter Valley Utility Corridor and Recreation Trail be signed
accordingly."
Those in favour Those against Those
Of the Motion the Motion Abstaining
D. Mason C. Evanitski
J. Petrie J.Nezezon
M. Stewart
Disposition: Motion Defeated on a Recorded Vote
99-130 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the confidential proposal discussed during the "In Camera" session at the
regular meeting of Council held on March 4, 1999 regarding the Otter Valley Utility
Corridor and Recreation Trail be presented to Tillsonburg Town Council for their
consideration."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 58 - March 4, 1999
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE& REPORTS
(b) Special Events Committee Memorandum regarding celebration of the 150th birthday of
the former Township of Bayham.
File: C06
99-131 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Special Events Committee Memorandum regarding preparation for
celebration of the 150th birthday of the former Township of Bayham be received;
AND THAT Council approves the expenditure request for 2,000 copies of a
historical commemorative 1999/2000 calendar, not to exceed $5200.,cost of which
is to be recouped through sale of the calendars and advertising space."
Disposition: Motion Carried Unanimously
(c) Arthur Goethals, Secretary,Edison Museum of Vienna correspondence,March 1, 1999,
regarding 9-1-1 street name.
File: D19
99-132 Moved by I Nezezon
Seconded by C. Evanitski
"THAT the Edison Museum of Vienna March 1, 1999 correspondence be received;
AND THAT Council recognizes the historical significance of Thomas A. Edison to
Vienna, and the Municipality of Bayham, and hereby approves the request to
rename Main Street in Vienna to Edison Drive, for 9-1-1 purposes."
Disposition: Motion Carried Unanimously
(d) East Elgin Millenium Committee information update report.
File: C11
99-133 Moved by D. Mason
Seconded by C. Evanitski
"THAT the East Elgin Millenium Committee information update report be
received for information;
AND THAT the Council of the Municipality of Bayham endorses the proposed logo
for East Elgin Millenium promotions."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 59 - March 4, 1999
6. PLANNING,DEVELOPMENT, RECREATION & TOURISM
(continued)
2. UNFINISHED BUSINESS
(a) Councillor Mason memorandum dated January 29, 1999 regarding recognition of
volunteerism in Port Burwell. From February 4& 18, 1999
File: D
99-134 Moved by D. Mason
Seconded by C. Evanitski
"THAT Memorandum dated January 29, 1999 from Councillor Mason be received
for information."
Disposition: Motion Carried Unanimously
(b) Staff Report R99001 regarding Parks,Recreation and Community Centres.
File: R04, R05
7. ROADS, AGRICULTURE & DRAINAGE
I. CORRESPONDENCE&REPORTS
(a) Copy of County of Elgin correspondence dated February 17. 1999 to the Minister of
Transportation regarding access to road user taxes and fees.
File: A16
99-135 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the County of Elgin correspondence dated February 17, 1999 to the
Minister of Transportation be received;
AND THAT the Council of the Municipality of Bayham endorses the resolutions of
the County of Elgin and the Ontario Good Roads Association requesting municipal
access to road user taxes and fees collected by the Provincial government;
AND THAT a copy of this resolution be sent to Peter North, M.P.P,Bruce Smith,
M.P.P.,Tony Clement,Minister of Transportation,and Ernie Eves,Minister of
Finance."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
COUNCIL MINUTES - 60 - March 4, 1999
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) The Corporation of the Town of Kearney correspondence dated February 16, 1999
regarding sentencing of armed robber.
File: A16
99-136 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Town of Kearney correspondence dated February 16, 1999 be received;
AND THAT the Council of the Municipality of Bayham endorses the resolution of
the Town of Kearney regarding sentencing of an armed robber;
AND THAT a copy of this resolution of support be sent to Peter North, M.P.P,
Bruce Smith, M.P.P., and the Solicitor General."
Disposition: Motion Carried Unanimously
(b) Long Point Region Conservation Authority 1998 Annual Report, and 1999 Municipal
Budget and Levy.
File: A16
99-137 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Long Point Region Conservation Authority 1998 Annual Report, and
the 1999 Municipal Budget and Levy be received;
AND THAT the Council of the Municipality of Bayham approves the 1999 Budget
and Levy."
Disposition: Motion Carried Unanimously
(c) Building Permit Report for the month of February 1999.
File: P10
99-138 Moved by C.Evanitski
Seconded by D. Mason
"THAT the Building Permit Report for the month of February, 1999 be received
for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 61 March 4, 1999
8. PROPERTY, BUILDING Sr PROTECTIVE SERVICES
(continued)
1. CORRESPONDENCE&REPORTS
(d) Proposal submitted by the Straffordville Lions and Optimist Clubs to install signage at
the four entrances to Straffordville.
File: A01
99-139 Moved by D. Mason
Seconded by J.Nezezon
"THAT the Council of the Municipality of Bayham approves the Straffordville
Lions and Optimist Clubs proposal to install signage at the four entrances to
Straffordville, subject to requirements as determined by the Chief Building Official
and approval by the County of Elgin;
AND THAT the signage permit fees be hereby waived."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
No Items.
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register for the period ending March 2, 1999,being cheques# 1849 to
# 1942 inclusive, excluding# 1851 and Cash Requirements for the period ending March
20, 1999.
File: F10.3
99-140 Moved by J. Petrie
Seconded by D. Mason
"THAT the Cheque Register for cheque numbers 1849 to 1942 inclusive, excluding
Cheques # 1851 and 1873, and the Cash Requirements for the period ending March
20, 1999 be approved."
Disposition: Motion Carried Unanimously
(b) The Corporation of the Town of Keewatin correspondence dated January 13, 1999,
regarding Gasoline Prices.
File: A16
99-141 Moved by J.Nezezon
Seconded by J. Petrie
"THAT the Town of Keewatin correspondence dated January 13, 1999 be received
for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 62 - March 4, 1999
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(c) Staff Report A99001 regarding Janitorial Services for Municipal Owned Facilities.
File: A.20.bay
99-142 Moved by J. Petrie
Seconded by J.Nezezon
"THAT the Staff Report A99001 regarding Janitorial Services for Municipal
Owned Facilities be received;
AND THAT Council accept the tenders submitted as follows:
Facility In the Amount of By
Municipal Office $350/mos G.P. Janitorial
Straffordville Fire Station $1501year G.P. Janitorial
Straffordville Community Centre $8632/year C.Wiggans Janitorial
Straffordville Library $300/mos G.P. Janitorial
Vienna Community Centre $5681/year C.Wiggans Janitorial;
AND THAT the Mayor and Clerk be authorized to sign an agreement,to commence
services effective March 1, 1999,with the above noted janitorial service providers."
Disposition: Motion Carried Unanimously
(d) Staff Report F99002 regarding Summer Student Placement
File: F11.1cec
99-143 Moved by D. Mason
Seconded by J. Petrie
"THAT Staff Report F99002 regarding Summer Student Placement be received;
AND THAT Council of the Municipality of Bayham hereby authorizes Staff to
complete and submit the required applications for Federal and,pending approval,
Provincial funding, for summer students to be retained as follows:
1 Planning Technician
6 Museum Attendees
2 Public Works Labourers;
AND THAT Staff forward job descriptions to the various Colleges,Universities and
Government placement agencies to advertise the positions listed herein;
AND THAT Council shall be provided with financial information as it becomes
available prior to commitment to hire summer students;
AND THAT a copy of this resolution be sent to Gar Knutson,M.P.,Peter North,
M.P.P., and Bruce Smith M.P.P., for support."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -63 - March 4, 1999
9. FINANCE, ADMINIS'1',RATION & PERSONNEL(continued)
1. CORRESPONDENCE& REPORTS
(e) Petition submitted February 23, 1999 regarding amalgamation matters.
File: C13
99-144 Moved by J. Nezezon
Seconded by J. Petrie
"THAT the petition submitted February 23, 1999,regarding amalgamation
matters be received for information."
Disposition: Motion Carried Unanimously
Following further discussion during the "In Camera" session of Committee of the Whole
the following resolution was presented with Councillor Mason abstaining:
99-145 Moved by J. Nezezon
Seconded by J. Petrie
"WHEREAS the Council of the Municipality of Bayham received a petition dated
February 23, 1999 from the Concerned Citizens of South Bayham regarding pre-
amalgamation matters in the Village of Port Burwell;
AND WHEREAS police have informed Council that evidence of criminal activity is
required in order to investigate these matters;
THEREFORE BE IT RESOLVED THAT said evidence be submitted to Police by
the petitioners before Council considers any investigation."
Disposition: Motion Carried
(f) Susan Wavell, Tillsonburg&District Multi-Service Centre correspondence of March 4,
1999 regarding services.
File: A01
99-146 Moved by J.Nezezon
Seconded by J. Petrie
"THAT the Susan Wavell, Tillsonburg& District Multi-Service Centre
correspondence of March 4, 1999, regarding services be received;
AND THAT Council consider financial support during 1999 budget deliberations."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 64 - March 4, 1999
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE&REPORTS
(g) Association of Municipalities of Ontario correspondence regarding the 1999 Annual
Conference.
File: A01
99-147 Moved by J.Nezezon
Seconded by J. Petrie
"THAT the Association of Municipalities of Ontario correspondence regarding the
1999 Annual Conference be received;
AND THAT the following members of Council and Staff be authorized to attend:
Deputy Mayor Jack Petrie, and Administrator Lynn Buchner."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Appointment of a Bayham citizen as a member at large to the East Elgin Millenium
Committee to represent the Municipality. From February 4, 1999
10. ENVIRONMENT
Y. CORRESPONDENCE&REPORTS
(a) Township of Malahide correspondence dated February 22, 1999 regarding Joint Board of
Management for Elgin Area Water Supply System addressing Item 10.2(a)
File: E08
99-148 Moved by J. Petrie
Seconded by J. Nezezon
"THAT the Township of Malahide correspondence dated February 22, 1999 be
received;
THAT the Council of the Municipality of Bayham hereby supports the
appointment of Aylmer Deputy Mayor Doug Avram as the alternate representative
for the municipalities of Aylmer/Bayham/Malahide to the Provisional Joint
Board of Management for the Elgin Area Primary Water Supply System;
AND THAT the Council of the Municipality of Bayham supports the letter from
the City of St. Thomas to the City of London dated February 8, 1999, and their
concerns with the name change of the system and the order of appointments as it
affects Aylmer,Malahide and Bayham appointment to the Provisional Board;
AND THAT the Council of the Municipality of Bayham also supports the
Township of Malahide in preferring the following wording regarding the
appointment of representation from the municipalities of Bayham,Aylmer and
Malahide: 'that a mutually accepted representative will be appointed from the
three municipalities', as opposed to a rotating appointment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 65 - March 4, 1999
10. ENVIRONMENT (continued)
1. CORRESPONDENCE&REPORTS
(b) Copy of Andy Valickis, Ontario Clean Water Agency correspondence dated February 25,
1999 to Norman Cato, MOE—Environmental Partnerships Branch.
File: E01
99-149 Moved by J. Petrie
Seconded by J. Nezezon
"THAT the copy of the Andy Valickis, Ontario Clean Water Agency
correspondence dated February 25, 1999 to Norman Cato,MOE—Environmental
Partnerships Branch be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) City of London confidential correspondence dated December 23, 1998 regarding a
proposed Memorandum of Understanding to establish a Provisional Joint Board of
Management for the Elgin Area Primary Water System. Addressed in Item 10.1(a)
File: E08
MOTION TO EXTEND LENGTH OF MEETING
99-150 Moved by D. Mason
Seconded by J. Petrie
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall
deal with business until 5:00 p.m. at its meeting of March 4, 1999."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
99-151 Moved by D. Mason
Seconded by I Petrie
"THAT the Council do now rise to enter into an "In Camera" Session
of Committee of the Whole to discuss property, legal and personnel matters."
Disposition: Motion Carried Unanimously
99-152 Moved by J. Petrie
Seconded by D. Mason
"THAT the Committee of the Whole do now rise from the "In Camera" Session and
report."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 66 - March 4, 1999
11. COMMITTEE OF THE WHOLE (continued)
1. CORRESPONDENCE& REPORTS
(a) Verbal Report on a personnel matter.
99-153 Moved by J. Petrie
Seconded by D. Mason
"THAT Staff be directed to prepare an agreement between the municipality and
Cliff and Vicky Wiggans for management of the Vienna Community Centre, for
Council's consideration."
Disposition: Motion Carried Unanimously
(b) Verbal Report on a property matter.
2. UNFINISHED BUSINESS
No Items.
12. BY-LAWS
By-law 99— 17 A By-law to confirm all actions of Council
99-154 Moved by J.Nezezon
Seconded by J. Petrie
"THAT By-law 99 - 17 be read a first and second time."
Disposition: Motion Carried Unanimously
99-155 Moved by J. Petrie
Seconded by D. Mason
"THAT By-law 99 - 17 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
99-156 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Council Meeting be adjourned at 4:49 p.m."
Disposition: Motion Carried Unanimously
‘917 -41/ 11
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Date approved: opi 4 t gm