HomeMy WebLinkAboutFebruary 18, 1999 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O.Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,February 18, 1999
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, February 18, 1999 in the Council Chambers. Present were Mayor Max Stewart,
Deputy Mayor Jack Petrie, Councillors David Mason, and Cliff Evanitski,
Administrator/Treasurer Lynn S. Buchner, and Clerk Lynda Millard. Councillor John Nezezon
was absent.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Special Meeting held February 3, 1999
Minutes of the Regular Meeting held February 4, 1999
99-101 Moved by D. Mason
Seconded by C. Evanitski
"THAT the minutes of the special meeting of the Municipality of Bayham held
February 3, 1999 be approved."
Disposition: Motion Carried Unanimously
99-102 Moved by C. Evanitski
Seconded by D. Mason
"THAT the minutes of the regular meeting of the Municipality of Bayham held
February 4, 1999 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Robert Berry, ratepayer was present regarding the organic disposal facility
located on the Jackson Line.
Item 10.1(a)
(b) 7:20 p.m.—William Underhill, representative, Straffordville Cemetery Board
presented minutes of annual meeting and Financial Report for year end 1998.
Item 9.1(c)
(c) Maureen Beatty, Co-ordinator of Planning regarding
Item 6.1(a), 6.1(b), 6.1(c), 6.1(d), 8.1(c)
COUNCIL MINUTES - 46 - FEBRUARY 18, 1999
4. DELEGATIONS (continued)
(d) 7:45 p.m.—Ed Roloson,Wastewater Treatment Plant,Water Works
Superintendent,regarding
Item 10.1(c), 10.2(b)
(e) Bob Bartlett,Public Works Superintendents regarding
Item 11.1(a)
5. INFORMATION ITEMS
99-103 Moved by J. Petrie
Seconded by C. Evanitski
"THAT Information Items 5(a) through 5(g)be received and filed."
Disposition: Motion Carried Unanimously
(a) Minutes of the Bayham Economic Development& Tourism Striking Committee
meetings held December 14, 1998, and January 18, 1999.
File: C06
(b) Draft minutes of the Otter Valley Utility Corridor& Recreation Trail Board of
Management meeting held January 26, 1999.
File: C06
(c) Willms & Shier Environmental Law Newletter, Winter 1999 edition.
File: E0
(d) International Year of Older Persons invitation to Celebrating Seniors Showcase to be
held March 10, 1999.
File: A01
(e) Copy of County of Oxford correspondence dated February 1, 1999 to the Long Point
Region Conservation Authority regarding their 1999 Budget and Levy.
File: A16
(f) Acres & Associated correspondence dated February 8, 1999 regarding Sewage Works
Project.
File: C13
(g) Pitch-in Canada Volunteer News January—February 1999 edition, and request for
support of 1999 Pitch-In Canada Week May 3 —9, 1999.
File: A01
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Application to rezone South Part Lot 5, Concession South Gore, in the Municipality of
Bayham from the Agriculture (Al)to Agriculture Special Temporary submitted by
Wilhelm and Katharina Dyck.
File: D
COUNCIL MINUTES -47 - FEBRUARY 18, 1999
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE& REPORTS
(a) 99-104 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the application submitted by Wilhelm and Katharina Dyck to rezone
South Part Lot 5, Concession South Gore,to obtain a Special Agricultural
Temporary designation to permit a mobile home for farm help purposes be
accepted;
AND THAT the application be forwarded to staff and the Planning Consultant for
review, scheduling of a public meeting and by-law preparation."
Disposition: Motion Carried Unanimously
(b) Application to rezone Lot 129, Concession 7, (57058 Heritage Line) in the Municipality
of Bayham from the Agriculture (Al)to Agriculture Special and Rural Residential
submitted by Bruce and Patsy Ketchabaw.
File: D
99-105 Moved by C. Evanitski
Seconded by D. Mason
"THAT the application submitted by Bruce and Patsy Ketchabaw to rezone a
portion of Part Lot 129, Concession 7,to a rural residential designation to facilitate
the severance of a retirement lot and to rezone the remaining agricultural parcel,if
necessary, to recognize size deficiency and to permit the continuation of an existing
business on a temporary basis for three years be accepted;
AND THAT the application be forwarded to staff and the Planning Consultant for
review, scheduling of a public meeting and by-law preparation."
Disposition: Motion Carried Unanimously
(c) Application to rezone Part Lot 10, Concession 10, in the Municipality of Bayham from
the Agriculture (Al) to Agriculture Special Temporary submitted by Joseph and
Rosemary Gascho.
File: D
99-106 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the application submitted by Joseph and Rosemary Gascho to rezone Part
Lot 10, Concession 10,to obtain a Special Agricultural Temporary designation to
permit a mobile home for farm help purposes and a temporary carpentry business
be accepted;
AND THAT the application be forwarded to staff and the Planning Consultant for
review, scheduling of a public meeting and by-law preparation."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -48 - FEBRUARY 18, 1999
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE&REPORTS
(d) Staff Report D99002 regarding OPA# 105 Talisman Energy Inc.
File: D8.1.20
99-107 Moved by J. Petrie
Seconded by D. Mason
"WHEREAS at its meeting held on February 20, 1998, the Council of the
Corporation of the Municipality of Bayham enacted and passed By-law No. 98-22,
being a by-law to adopt Amendment No. 105 to the Township of Bayham Official
Plan to change the land use designation on a parcel of land described as Part Lot 15,
Concession 2 from "Agriculture" to "Special Agricultural Area No. 1" to facilitate
the development of a natural gas processing plant by Talisman Energy;
AND WHEREAS Talisman Energy Inc. has advised in writing dated January 29,
1999 that they no longer wish to proceed with the project;
AND WHEREAS the necessary notification has been given to the Ontario
Municipal Board and subsequently, the Board file has been closed;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of
the Municipality of Bayham deems it necessary to repeal By-law No. 98-22 and
directs staff to present the necessary repealing by-law to Council for enactment;
AND THAT a copy of the repealing by-law be forwarded by registered mail to the
Ontario Municipal Board,Ministry of Municipal Affairs and Housing,Talisman
Energy Inc.,the property owner and the appellants."
Disposition: Motion Carried Unanimously
(e) Staff Report R99001 regarding Parks, Recreation and Community Centres.
File: R04, R05
2. UNFINISHED BUSINESS
(a) Councillor Mason memorandum dated January 29, 1999 regarding recognition of
volunteerism in Port Burwell. From February 4, 1999
File: D
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
No Items.
2. UNFINISHED BUSINESS
No Items.
COUNCIL MINUTES - 49 - FEBRUARY 18, 1999
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) Town of Tillsonburg Resolution dated January 25, 1999, regarding vicious dogs.
File: Alb
99-108 Moved by D. Mason
Seconded by C_ Evanitski
"THAT the Town of Tillsonburg correspondence dated January 25, 1999 be
received for information."
Disposition: Motion Carried Unanimously
(b) Correspondence dated February 12, 1999, from Doris Vandeneeckhout, Port Burwell
Library Supervisor regarding use of the Gazebo on April 1, 1999.
File: A16
99-109 Moved by C. Evanitski
Seconded by D. Mason
"THAT correspondence dated February 12, 1999 from Doris VandenEeckhout,
Library Supervisor be received;
AND THAT Council approves the request to use the Gazebo in Port Burwell for
Library activities."
Disposition: Motion Carried Unanimously
(c) Staff Report P99004 regarding 9-1-1 municipal addressing.
File: P
99-110 Moved by C. Evanitski
Seconded by J. Petrie
"THAT staff be directed to retain Kim Husted Surveying to survey the road
allowance situated in Straffordville, south of Heritage Line between properties
owned by Ball and Cain, Part Lot 126, Concession STR for the purpose of assuming
the road to be known as "Alward Street" as a public highway pursuant to the
provisions of the Municipal Act;
AND THAT with regard to the duplication of various names of streets/lines within
the Municipality, Staff be directed to bring recommendations to Council for their
consideration."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 50 - FEBRUARY 18, 1999
8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued)
2. UNFINISHED BUSINESS
(a) Elgin- St. Thomas Health Unit correspondence dated December 18, 1999 regarding Part
8, Sewage Systems, Ontario Building Code.
File: P07
99-111 Moved by D. Mason
Seconded by J. Petrie
"THAT the Elgin-St. Thomas Health Unit correspondence dated December 18,
1998, and the attached new fee schedule be received;
AND THAT subject to receipt of official notice of certification being earned by
Dwayne Daniel, Chief Building Official,for inspection of private septic systems, the
Elgin-St. Thomas Health Unit be informed that the Municipality of Bayham will no
longer require their services;
AND THAT Staff be directed to prepare a policy,including a fee schedule to
perform this service for Council's consideration."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register for the period ending February 16, 1999,being cheques# 1776 to
# 1848 inclusive, excluding# 1777 and Cash Requirements for the period ending
February 28, 1999
File: F10.3
99-112 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Cheque Register for cheque numbers 1776 to 1848 inclusive, excluding
Cheque# 1777,and the Cash Requirements for the period ending February 28, 1999
be approved."
Disposition: Motion Carried Unanimously
(b) Betty Lee Loucks,Account Manager, CIBC correspondence dated February 11, 1999,
requesting a waiver of the rental fee for the Vienna Community Centre on March 31,
1999.
File: A01
99-113 Moved by D. Mason
Seconded by J. Petrie
"THAT the Betty Lee Loucks CIBC correspondence dated February 11, 1999 be
received;
AND THAT the request for a fee waiver for the use of the Vienna Community
Centre for a Fashion Show to be held March 31, 1999 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 51 - FEBRUARY 18, 1999
9. FINANCE,ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(c) Straffordville Cemetery Board minutes of meeting held January 28, 1999, and attached
Financial Report for 1998.
File: S09
99-114 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Straffordville Cemetery Board minutes of meeting held January 28,
1999, and the attached 1998 Financial Report be approved;
AND THAT Council approve the repairs to the storage shed."
Disposition: Motion Carried Unanimously
(d) Tenders for provision of janitorial services for municipal owned facilities.
99-115 Moved by J. Petrie
Seconded by D. Mason
"THAT Staff be directed to prepare a summary report of the tenders received for
janitorial services for Council's consideration."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Appointment of a Bayham citizen as a member at large to the East Elgin Millenium
Committee to represent the Municipality, due to the resignation of Joel Taylor. From
February 4, 1999
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Correspondence from Bob Berry regarding the dumping of liquid waste.
File: C13
99-116 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the correspondence from Bob Berry regarding the dumping of liquid waste
be received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report E99002 regarding request for Water Service along Glen Erie Line and Chute
Line.
File: E08
COUNCIL MINUTES : 52 - FEBRUARY 18, 1999
10. ENVIRONMENT (continued)
1. CORRESPONDENCE&REPORTS
(b) 99-117 Moved by D. Mason
Seconded by J. Petrie
"THAT Staff be directed to advise that Council requires that a petition be
submitted from abutting landowners requesting water service."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) City of London confidential correspondence dated December 23, 1998 regarding a
proposed Memorandum of Understanding to establish a Provisional Joint Board of
Management for the Elgin Area Primary Water System.
File: E08
(b) Staff Report E99001 regarding Water and Wastewater Systems 1998.
File: E03.gen
11. COMMITTEE OF THE WHOLE
99-118 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the Council do now rise to enter into an "In Camera" Session
of Committee of the Whole to discuss legal, property and personnel matters."
Disposition: Motion Carried Unanimously
99-119 Moved by J. Petrie
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the"In Camera" Session and
report."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Confidential Staff Report 1199002 regarding filling Public Works vacancy.
File: HO
99-120 Moved by D. Mason
Seconded by J. Petrie
"THAT Council of the Municipality of Bayham hereby appoints Brad Valko as a
regular full-time employee in accordance with the Municipal Personnel Policy as
Public Works Labourer, to commence March 15, 1999 with a three month
introductory period at an hourly rate of$14.69 ."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 53 - FEBRUARY 18, 1999
11. COMMITTEE OF THE WHOLE (continued)
1. CORRESPONDENCE&REPORTS
(b) Otter Valley Utility Corridor and Recreation Trail Board of Management committee
Draft minutes of Closed Session held January 26, 1999.
File: C06
2. UNFINISHED BUSINESS
No Items.
12. BY-LAWS
By-law 99—05 A By-law to provide for an Interim Levy
By-law 99— 14 A By-law to repeal By-law 98-22, a By-law to adopt OPA# 105
99-121 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-law 99—05 and 99 - 14 be read a first and second time."
Disposition: Motion Carried Unanimously
99-122 Moved by J. Petrie
Seconded by D. Mason
"THAT By-law 99—05 and 99 - 14 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 99— 15 A By-law to confirm all actions of Council
99-123 Moved by J. Petrie
Seconded by C. Evanitski
"THAT By-law 99 - 15 be read a first and second time."
Disposition: Motion Carried Unanimously
99-124 Moved by D. Mason
Seconded by J. Petrie
"THAT By-law 99 - 15 be read a third time and finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 54 - FEBRUARY 18, 1999
13. ADJOURNMENT
99-125 Moved by C. Evanitski
Seconded by J. Petrie
"THAT the Council Meeting be adjourned at 10:16 p.m."
Disposition: Motion Carried Unanimously
I11AY0 'ERK
Date Approved: Cy) (-I 9 61