HomeMy WebLinkAboutOctober 05, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,October 5, 2000
7:00 p.m.
Heritage Community Recognition Award Presentation (7:05 p.m.)
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, October 5, 2000 in Council Chambers. Present were Mayor Max Stewart,Deputy
Mayor John Nezezon, Councillors David Mason,Mathew Schafer, and Cliff Evanitski,
Administrator Kyle Kruger and Clerk Lynda Millard. Fire Chief Sam Taylor was also in
attendance.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
ADDITION OF ITEMS
Items 9.1 (f)& 11.1 (c)were added to the Agenda.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Deputy Mayor Nezezon disclosed pecuniary interest in regard to item 9.1 (c).
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held September 21,2000
2000-473 Moved by M. Schafer
Seconded by J.Nezezon
"THAT the minutes of the regular meeting of the Municipality of Bayham held
September 21, 2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Gloria Stephenson was presented with the Ontario Heritage Foundation,
"Heritage Community Recognition Program Certificate of Achievement"by Councillor
David Mason.
(b) Larry Streng Sr. and Larry Streng Jr.,ratepayers were present to discuss with
Council concerns regarding accessibility and possible loss of business during the sewage
works construction along Vienna Line. It was agreed that a written submission would be
made.
(c) 8:30 p.m.-Ontario Provincial Police Staff Sergeant John Stephens,and Community
Policing Officer,Dennis Harwood, and Dan Grant,Acting Staff Sergeant were
present to provide an update regarding the O.P.P. services.
COUNCIL MINUTES 189 October 5, 2000
5. INFORMATION ITEMS
2000-474 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT Information Items 5(a)through 5(i) be received for information."
Disposition: Motion Carried Unanimously
(a) Minutes of the Bayham Community Policing Committee meetings held April 19th,May
24th, July 19th and Aug. 23rd, 2000.
File: C06
(b) Correspondence from Canadian Transportation Agency dated August 2000 regarding the
"Reduction or Discontinuance of Domestic Services by Air Carriers"
File: A16
(c) News Release from Better Roads Coalition dated September 11, 2000 regarding the
"Province refuses to participate in symposium on future of Ontario's roads and bridges".
File: A01
(d) Copy of correspondence to Steve Peters,M.P.P. dated August 22, 2000 from the
Honourable Herb Dhaliwal,Minister of Fisheries and Oceans, in response to letters
regarding agricultural drain maintenance and the protection of fish habitat.
File: A16
(e) Correspondence from Agriventure—International Agricultural Exchanges dated August
21, 2000 regarding an agricultural exchange program for young people between the ages
of eighteen and thirty.
File: A0l
(f) Second Interim Report from the East Elgin Millennium Committee dated September 21,
2000 regarding the activities of the committee.
File: A01
(g) Association of Municipalities of Ontario Alerts dated September 21 and October 2,2000
regarding"Province Plans Special Purpose Body", "AMO/ROMA Respond to
Consultation on Nutrient Management"and "OEB Delivers Decision on Minister's
Directive AND Ministry of Finance Grandfathers Transfer Tax Exemption".
File: A01
(h) News Release from the Ministry of Municipal Affairs and Housing dated September 20,
2000 entitled "Ontario takes action to build cleaner, more prosperous communities".
File: A16
(i) Long Point Region Conservation Authority minutes of meeting held September 6, 2000.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) County of Elgin Notice of Application for Consent#E 79/00,to sever property described
as North Part Lot 124, Concession 6, South Talbot Road, to add to adjoining residential
lot to the northwest, submitted by Frank Nicholas Magashazi.
File: D10
COUNCIL MINUTES - 190- October 5,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE& REPORTS
(a) 2000-475 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the County of Elgin Land Division Committee be advised that the Council
of the Corporation of the Municipality of Bayham recommends approval of Consent
Application E-79/00 submitted by Frank Nicholas Magashazi to sever a triangular
shaped parcel of land 28.27 metres by 23.06 metres by 17.97 metres from property
described as North Part Lot 124, Concession 6, South Talbot Road, to add to the
adjoining residential lot to the northwest,subject to the following conditions:
• That Subsection 3 of Section 50 of the Planning Act,RSO 1990, shall apply to
merge the severed parcel with the adjoining lot to the northwest
• That the applicant deposit with the Municipal Clerk a copy of the survey plan
prepared for the severed portion."
Disposition: Motion Carried Unanimously
(b) County of Elgin Notice of Application for Consent#E 83/00,to sever property described
as North Part Lot 14, Concession 5, proposed to create one rural residential building lot,
submitted by Robert and Joan Gregson.
File: D10
2000-476 Moved by C. Evanitski
Seconded by D. Mason
"THAT the County of Elgin Land Division Committee be advised that the Council of
the Corporation of the Municipality of Bayham recommends approval of Consent
Application
E-83100 submitted by Robert and Joan Gregson to sever a lot with a frontage of 119.99
metres along Jackson Line,by a depth of 99.99 metres(west lot line)to 62 metres(east
lot line)from property described as North Part Lot 14,Concession 5,Municipality of
Bayham,to create one new building lot for residential purposes,subject to the following
conditions:
• That the newly created parcel is rezoned to a"Rural Residential(RR)"zoning
designation
• That a 911 Municipal address sign be purchased and installed
• That$500 cash in lieu of parkland dedication be paid to the municipality, and
• That the applicant has not received a retirement lot severance on other property
within the Municipality
• That the applicant deposit with the Municipal Clerk a copy of the survey plan
prepared for the severed portion."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 191 - October 5,2000
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) StaffReport T2000-06 regarding Winter Control Maintenance 2000-2001.
File: L04
2000-477 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report T2000-06 be received;
AND THAT Staff be authorized to obtain competitive quotes and that the results be
presented to Council for consideration of the necessary contract documents."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
L CORRESPONDENCE&REPORTS
(a) Correspondence dated September 15, 2000 from Jerry Wald, amateur radio operator
("ham") requesting permission to use a part of Memorial Park,Port Burwell for
participation in a Radio Field Day June 23 and 24, 2001.
File: C13
2000-478 Moved by J. Nezezon
Seconded by M. Schafer
"THAT the correspondence dated September 15,2000 from Jerry Wald,amateur
radio operator, be received;
AND THAT Council of the Municipality of Bayham hereby grants permission to
Jerry Wald to use part of Memorial Park(corner Strachan & Brock),Port Burwell
for participation in a Radio Field Day June 23 and 24,2001;
AND THAT the use be subject to provision of proof of liability insurance coverage
in the amount of$1,000,000."
Disposition: Motion Carried Unanimously
(b) Building Permit Report for building activity in the month of September 2000.
File: P10
2000-479 Moved by J. Nezezon
Seconded by M. Schafer
"THAT the Building Permit Report for the month of September 2000 be received
for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 192 • October 5,2000
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(c) Staff Report P2000-13 regarding Auxiliary Firefighters and Amendments to Establishing
&Regulating By-law 98-34.
File: P11
2000-480 Moved by D. Mason
Seconded by M. Schafer
"THAT Staff Report P2000-13 regarding amendments to By-law 98-34, a by-law for
the establishment of the Municipality of Bayham Fire Department, be received;
AND THAT By-law No. 2000-85, being a by-law to amend By-law 98-34,being a by-
law for the establishment of the Municipality of Bayham Fire Department, be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(d) Staff Report PR2000-14 an update to Staff Report P2000-12 regarding the Purchase of
Fire Pump which was deferred from September 21'
File: P16
2000-481 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Reports PR 2000-14 and PR2000-12 regarding the purchase of a fire
pump be received;
AND THAT Council authorize Staff to purchase one Honda 18 HP, CET Portable
Pump from A.J. Stone & Co. in the amount of$4950.00 plus taxes;
AND THAT sufficient funds be drawn from the Bayham Fire Department Capital
Equipment Reserve Fund to cover the full cost of said pump."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
L CORRESPONDENCE&REPORTS
(a) Cheque Register,being Cheque# 1350 to Cheque# 1412, except cheque# 1407 totaling
$669,051.82 and Payroll Disbursements for the period ending September 20th totaling
$ 29,042.72.
2000-482 Moved by M. Schafer
Seconded by D. Mason
"THAT the Cheque Register, being Cheque# 1350 to Cheque# 1412 inclusive,
except cheque# 1407 totaling$669,051.82 and Payroll Disbursements for the period
ending September 20th totaling$29,042.72 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 193 - October 5,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE& REPORTS
(b) Correspondence dated September 27,2000 from the Organization of Military Museums
of Canada Inc. regarding the "National Inventory of Canadian Military Memorials"
Project.
File: C13
2000-483 Moved by C.Evanitski
Seconded by J. Nezezon
"THAT the correspondence dated September 27,2000 from the Organization of
Military Museums of Canada Inc. be received;
AND THAT the questionnaire regarding the`National Inventory of Canadian
Military Memorials" be referred to Staff for completion and submission."
Disposition: Motion Carried Unanimously
(c) Staff Report C2000-11 regarding Job Creation Partnership Program Extension.
File: C11
2000-484 Moved by C. Evaniski
Seconded by M. Schafer
"THAT Staff Report 02000-11 regarding the Job Creation Partnership Program
Extension be received;
AND THAT the Mayor and Clerk be authorized to endorse any necessary
amendments to the Agreement."
Disposition: Motion Carried
(d) Verbal Report regarding the provision of cleaning services for the Vienna and Bayham
Community Centres.
2000-485 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham directs Staff to seek price quotes
for cleaning services contracts for the Vienna and Bayham Community Centres,
both separately and together,through advertisement in the Tillsonburg.News and
the Aylmer Express;
AND THAT Trish and Kevin Michaud be retained to provide interim contract
cleaning services subject to the provisions of the current contract."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 194- October 5,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE&REPORTS
(e) Correspondence dated October 3, 2000 from Diane Soper, St. Luke's Fundraising
Chairperson regarding use of the former CP rail lands.
File: C13
2000-486 Moved by D. Mason
Seconded by J. Nezezon
"THAT the correspondence dated October 3,2000 from Diane Soper, St.Luke's
Anglican Church Fundraising Chairperson regarding use of the former CP Rail
lands be received;
AND THAT permission to use the former CP Rail lands for a one-time only walk-a-
thon on October 28,2000 be granted;
AND THAT the Chairperson be requested to notify the Town of Tillsonburg."
Disposition: Motion Carried Unanimously
(f) Correspondence from the Town of Hanover dated September 27, 2000 regarding their
resolution requesting Canada Post to issue a postage stamp to honour Volunteer
Firefighters.
File:
2000-487 Moved by M. Schafer
Seconded by J. Nezezon
"THAT the correspondence from the Town of Hanover dated September 27,2000
be received;
AND THAT the Council of the Municipality of Bayham support their resolution
dated September 18,2000 requesting Canada Post to issue a stamp honouring
Volunteer Firefighters."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report L2000-09 regarding(1) The East Elgin Medical Facilities Participation and
Land Acquisition and (2) The East Elgin Community Complex Participation.
File: L07
2000-488 Moved by J.Nezezon
Seconded by D. Mason
"THAT Staff Report L2000-09 regarding(1)The East Elgin Medical Facilities
Participation and Land Acquisition and (2) The East Elgin Community Complex
Participation be received;
AND THAT the participating East Elgin Municipalities be advised that the
Municipality of Bayham declines participation in these projects at this time."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 195 - October 5,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2. UNFINISHED BUSINESS
(b) Correspondence dated September 5,2000 from the St. Thomas-Elgin Tourist Association
regarding the general meeting to be held October 10,2000.
File: A01
2000-489 Moved by D. Mason
Seconded by M. Schafer
"THAT the correspondence dated September 5,2000 from the St. Thomas-Elgin
Tourist Association regarding their General Meeting on October 10,2000 and the
Talbot Trail update be received for information."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Report U2000-05 regarding Request for Water Services—4380 Richmond Road.
File: E08
2000-490 Moved by C. Evanitski
Seconded by J. Nezezon
"That the application of Mr.Dave Baxter to connect to the Municipal Water System
on Nova Scotia Line be approved,subject to the completion and execution of a
Connection agreement as outlined in report U2000-05,subject to any changes or
additions recommended by the Municipal Solicitor."
Disposition: Motion Carried Unanimously
MOTION TO EXTEND LENGTH OF MEETING
2000-491 Moved by D. Mason
Seconded by C. Evanitski
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall
deal with business until 11:00 p.m. at its meeting of October 5,2000."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2000-492 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss personnel,labour negotiations, legal and property matters."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 196- October 5,2000
11. COMMITTEE OF THE WHOLE
2000-493 Moved by J. Nezezon
Seconded by D. Mason
"THAT the Committee of the Whole do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
I. CORRESPONDENCE&REPORTS
(a) Confidential Staff Report F2000-10 regarding a property matter.
File: L08 & T09
(b) Staff Report H2000-07 regarding a personnel matter.
File: H03
(c) Verbal Staff Report on labour negotiations
12. BY-LAWS
By-law 2000— 85 A By-law to Amend BIL 98-34, a by-law for the Establishment of
the Bayham Fire Department
2000-494 Moved by J. Nezezon
Seconded by D. Mason
"THAT By-law 2000-85 be read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2000— 86 A By-law to confirm all actions of Council
2000-495 Moved by M. Schafer
Seconded by J.Nezezon
"THAT confirming By-law 2000-86 be read a first,second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-496 Moved by D. Mason
Seconded by C. Evanitski
"THAT the meeting be adjourned at 10:52 p.m."
Disposition: Motion Carried Unanimously
�.�: 41,7/ �� 41:
MAYOR CLERK
Date Approved: / plc) Q