HomeMy WebLinkAboutAugust 17, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, August 17, 2000
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, August 17, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger, Clerk Lynda Millard, Drainage Inspector Dwayne Daniel, Public
Works Superintendent Bob Bartlett, Fire Chief Sam Taylor and Treasurer Suzanna Mantel.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Schafer disclosed pecuniary interest in regard to item 9.1 (d), as he is a
property owner in the affected area.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held August 3, 2000
2000-411 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
August 3, 2000 be approved."
Disposition: Motion Carried Unanimously
Business arising from the Minutes
2000-412 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Chief Building Official contact the LPRCA to determine if they have
any concerns regarding the Tasker property in light of their recent inspection and
information brought forth by Carole Reimer regarding the impact of the Natural
Heritage Act on said property."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
Andy Valickis Sewer Project Manager, Ontario Clean Water Agency was present
regarding
Items 10.1(a) and 10.1(b)
COUNCIL MINUTES - 160- August 17,2000
5. INFORMATION ITEMS
2000-413 Moved by D. Mason
Seconded by M. Schafer
"THAT Information Items 5(a)through 5(1)be received for information."
Disposition: Motion Carried Unanimously
(a) Notice of Open House &Public Meeting to be held August 23rd regarding New
Comprehensive Official Plan for the Municipality of Bayham.
File: DO8
(b) Association of Municipalities of Ontario "Alert" correspondence dated August 10, 2000
from the regarding "Province Announces Funding for Water Treatment Upgrades".
File: A01
(c) Provincial Government News Release regarding "Harris Government Action Plan to
Improve Water quality Includes Tough New Regulation".
File: A16
(d) Ministry of the Environment correspondence dated August 8, 2000 regarding "Operation
Clean Water".
File: A16
(e) Correspondence and flyer from Bill Gheysen, Secretary, Vienna Lions Club regarding
Vienna Neighbourhood Watch program and information meeting to be held September
6th at 7:00 p.m. at the Community Centre. Council representatives are invited to attend.
File: A01
(f) The Elgin,Middlesex, Oxford Local Training Board "Local Board Area Plan"
sponsored by Human Resources Development Canada.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
None
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Staff Report L2000-08 regarding Cleason Hoover Drain Construction and Maintenance
Agreement.
File:
2000-414 Moved by D. Mason
Seconded by M. Schafer
"THAT Staff Report L2000-08 be received;
AND THAT By-law 2000-77, being a by-law to authorize the execution of a Mutual
Drain Agreement between the Municipality of Bayham and Cleason Hoover and
Salinda Hoover for the construction and maintenance of said drain be presented to
Council for enactment;
AND THAT this By-law and Agreement shall be registered in the Land Registry
Office for the Registry Division of Elgin No. 11."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 161 - August 17, 2000
7. ROADS, AGRICULTURE & DRAINAGE (continued)
1. CORRESPONDENCE& REPORTS
(b) Staff Report T2000-04 regarding Public Works Activities for June and July.
File: T06
2000-415 Moved by D. Mason
Seconded by M. Schafer
"THAT Staff Report T2000-04 regarding Public Works Activities for the months of
June and July be received;
AND THAT Staff be authorized and directed to carry out the line painting and
installation of a "No Parking" sign as recommended by the County of Elgin
Engineering office."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report D2000-20 regarding Road Allowance Closure and Conveyance—Policy and
Procedure. (From May 18th-additional information requested Deferred to next meeting)
File: A09
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) StaffReport PR2000-12 regarding Fire Service Health&Policy and Operational
Guidelines.
File: A09
2000-416 Moved by D. Mason
Seconded by M. Schafer
"THAT Staff Report PR2000-12 regarding the Bayham Fire Department Health &
Safety Policy and Operational Guidelines be received;
AND THAT By-law No. 2000-74, being a by-law to adopt a Fire Service Health &
Safety Policy for the Municipality of Bayham Fire Department be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE& REPORTS
(a) Cheque Register,being Cheque# 1130 to Cheque# 1185, totaling$ 124,135.59, Cash
Requirements for the period ending August 3e and Payroll Disbursements for the
period ending August 9th totaling $ 32,601.39.
File: F04
COUNCIL MINUTES - 162- August 17, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(a) 2000-417 Moved by J. Nezezon
Seconded by D. Mason
"THAT the Cheque Register, being Cheque# 1130 to Cheque# 1185 inclusive,
totaling$124,135.59, Cash Requirements for the period ending August 30th, and
Payroll Disbursements for the period ending August 9th totaling $ 32,601.39 be
approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated July 25, 2000 from the Town of Ancaster requesting support for a
resolution regarding"Survival of the Ontario Cash Crop Producers through Agricorp"
File: A16
2000-418 Moved by D. Mason
Seconded by C. Evanitski
"THAT the correspondence dated July 25, 2000 from the Town of Ancaster be
received;
AND THAT the Council of the Municipality of Bayham supports the resolution of
the Town of Ancaster passed July 10th, 2000 regarding "Survival of the Ontario Cash
Crop Producers through Agricorp".
Disposition: Motion Carried Unanimously
(c) Staff Report F2000-29 regarding Financial Reporting for the period ending July 31, 2000.
File: F10
2000-419 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report F2000-29 regarding Financial Reporting for the period ending
July 31, 2000 be received for information."
Disposition: Motion Carried Unanimously
(d) Staff Report F2000-27 regarding Sewer Project Financing.
File: E01
2000-420 Moved by J. Nezezon
Seconded by D. Mason
"That Staff Report 2000-27 regarding financing options for the sewer project be
deferred."
Disposition: Motion Carried
COUNCIL MINUTES - 163 - August 17,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(e) Staff Report C2000-09 regarding Municipal Election 2000—Advance Voting Dates.
File: C07
2000-421 Moved by M. Schafer
Seconded by J. Nezezon
"THAT Staff report C2000-09 regarding the Municipal Election 2000 - Advance
Voting Dates be received;
AND THAT By-law 2000-73, being a by-law to provide for advance votes to be held
prior to voting day be presented to Council for enactment"
Disposition: Motion Carried Unanimously
Addition of Item
(f) Councilor Evanitski requested that correspondence from ratepayers received in the office
regarding complaints and/or concerns be copied for Council members, as sometimes they
have no knowledge of same when approached by citizens. Possibly these could be placed
on the agenda as information items
The Administrator noted that sometimes these matters may be protected under the
Freedom of Information and Protection of Privacy Act He suggested that
correspondence addressed to Council in general be placed in the binders for information
purposes only. It was agreed that the Administrator determine a method of addressing
these concerns.
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
(a) Correspondence dated August 8, 2000 from Andy Valickis, OCWA, regarding
construction of the Straffordville to Vienna Sewage Forcemain Project Tender results and
Recommendation on Award for Contract No. 4.
File: E09
2000-422 Moved by C. Evanitski
Seconded by M. Schafer
"WHEREAS the Council of the Municipality of Bayham (the"Municipality") has
reviewed the prices submitted by the four (4) tenderers on August 1, 2000, for the
construction of the Straffordville to Vienna Sanitary Sewer Forcemain for the
Municipality under Contract No. 4 of Project Nos. 88-1338-01 and 88-1350-01;
AND WHEREAS Council is in agreement with the recommendations submitted by
the Consulting Engineers and Ontario Clean Water Agency (OCWA);
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality:
THAT the lowest tender, submitted by Omega Contractors, in the amount of
$ 1,512,237.00 for the construction of the Straffordville to Vienna Sanitary Sewage
Forcemain is hereby accepted; and
THAT the Ontario Clean Water Agency be so advised and requested to prepare the
necessary contract documents for execution in order to award Contract No. 4; and
COUNCIL MINUTES - 164 - August 17, 2000
10. ENVIRONMENT (continued)
CORRESPONDENCE & REPORTS
(a) THAT the construction of the works be undertaken as expeditiously as possible and
that in this regard the Ontario Clean Water Agency be hereby requested to issue,
prior to the formal execution of contract documents, a letter authorizing Omega
Contractors to commence work on the construction of the Straffordville to Vienna
Sewage Forcemain ;
AND THAT By-law 2000-75, being a by-law to authorize the Mayor and Clerk to
execute the Contract No. 4 agreement documents with Omega Contractors, for the
construction of the Straffordville to Vienna Sewage Forcemain be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
(b) Correspondence dated August 8, 2000 from Andy Valickis, OCWA, regarding
construction of the Eden to Straffordville Sewage Forcemain Project Tender results and
Recommendation on Award for Contract No. 3.
File: E09
2000-423 Moved by I Nezezon
Seconded by C. Evanislci
"WHEREAS the Council of the Municipality of Bayham (the "Municipality") has
reviewed the prices submitted by the five (5) tenderers on August 8, 2000, for the
construction of the Eden to Straffordville Sanitary Sewer Forcemain for the
Municipality under Contract No. 3 of Project Nos. 88-1338-01 and 88-1350-01;
AND WHEREAS Council is in agreement with the recommendations submitted by
the Consulting Engineers and Ontario Clean Water Agency (OCWA);
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality:
THAT the lowest tender, submitted by D'Amore Construction Ltd., in the amount
of$ 931,750. for the construction of the Eden to Straffordville Sanitary Sewage
Forcemain is hereby accepted; and
THAT the Ontario Clean Water Agency be so advised and requested to prepare the
necessary contract documents for execution in order to award Contract No. 3; and
THAT the construction of the works be undertaken as expeditiously as possible and
that in this regard the Ontario Clean Water Agency be hereby requested to issue,
prior to the formal execution of contract documents, a letter authorizing D'Amore
Construction Ltd. to commence work on the construction of the Eden to
StraffordvilIe Sewage Forcemain ;
AND THAT By-law 2000-76, being a by-law to authorize the Mayor and Clerk to
execute the Contract No. 3 agreement documents with D'Amore Construction Ltd.,
for the construction of the Eden to Straffordville Sewage Forcemain be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 165 - August 17, 2000
11. COMMITTEE OF THE WHOLE
2000-424 Moved by M. Schafer
Seconded by J. Nezezon
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss personnel and property matters."
Disposition: Motion Carried Unanimously
2000-425 Moved by M. Schafer
Seconded by D. Mason
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
(a) Confidential correspondence dated August 2, 2000 regarding a personnel matter.
File: H03
2000-426 Moved by M. Schafer
Seconded by J. Nezezon
"THAT the correspondence dated August 2, 2000 from Maureen Beatty be received;
AND THAT the resignation as submitted by Maureen Beatty,to be effective
September 1, 2000, be accepted with regret."
Disposition: Motion Carried Unanimously
(b) Confidential correspondence dated August regarding a property matter.
File: L08
12. BY-LAWS
By-law 2000 - 06 A By-law to impose Rates&Fees & repeal By-law 98-03 and
amendments thereto
By-law 2000—73 A By-law to Provide for Advance Votes
By-law 2000 —74 A By-law to Adopt a Fire Service Health& Safety Policy
By-law 2000—75 A By-law to authorize the execution of an Agreement with Omega
Contractors for construction of the Straffordville to Vienna
Sanitary Sewage Forcemain(Contract No. 4)
By-law 2000—76 A By-law to authorize the execution of an Agreement with
D'Amoure Construction Ltd. for construction of the Eden to
Straffordville Sanitary Sewage Forcemain (Contract No. 3)
By-law 2000 - 77 A By-law to Authorize the Execution of a Mutual Drain
Construction&Maintenance Agreement with Cleason& Salinda
Hoover
2000-427 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT By-laws 2000-06, 2000-73, 2000-74, 2000-75, 2000-76 and 2000-77 be read a
first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 166 - August 17,2000
12. BY-LAWS (continued)
By-law 2000—78 A By-law to confirm all actions of Council
2000-428 Moved by C. Evaniski
Seconded by M. Schafer
"THAT confirming By-law 2000-78 be read a first, second and third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-429 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the meeting be adjourned at 10:29 p.m."
Disposition: Motion Carried Unanimously
MAYOR CLERK
Date Approved: .)