HomeMy WebLinkAboutJuly 20, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O.Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, July 20, 2000
7:00 p.m.
Senior and Volunteer Award Presentations (7:05 p.m.)
Public Meeting (7:30 p.m.)
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, July 20, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor
John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski, Administrator
Kyle Kruger and Clerk Lynda Millard. Also present was Co-ordinator of Planning Services
Maureen Beatty.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held July 6, 2000
2000-358 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
July 6, 2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m. -Donna Baldwin was presented with the Senior of the Year Award by Mayor
Max Stewart and Sharon Reiser was presented with the 1999 Ontario Volunteer Service
Award, on behalf of Steve Peters, M.P.P. Elgin-Middlesex-London.
(b) 8:00 p.m. - Carole Reimer, representing herself, Henry Reimer, George& Edith Peaker
and Alan& Sylvia Wittet, addressed Staff Report D2000-38 (Tasker Property).
Item 6.1(d)
(c) 8:15 n.m.—Nancy Patter Realtor representing Diane Tasker was present and
requested that Ms. Tasker be permitted to have her Solicitor address Staff Report D2000-
38 regarding her property at a later date.
Item 6.1(d)
COUNCIL MINUTES - 139 - July 20, 2000
5. INFORMATION ITEMS
2000-359 Moved by D. Mason
Seconded by M. Schafer
"THAT Information Items 5(a) through 5(g) be received for information."
Disposition: Motion Carried Unanimously
(a) Correspondence dated July 11, 2000 from Steve Peters, M.P.P. Elgin-Middlesex-London
regarding "An Open Letter to the Federal Minister of Transport".
File: A16
(b) Association of Municipalities of Ontario correspondence dated July 5th, 2000 regarding
"Province-Wide Retirement Home Hotline to be in place September 1, 2000".
File: A01
(c) Correspondence dated July 10, 2000 from John E. Barclay, The Lions Club of
Straffordville regarding the rescheduling of the Annual Fastball Tournament which was
rained out on July 9, 2000.
File: C13
(d) Ministry of Municipal Affairs correspondence dated July 7, 2000 regarding "Direct
Democracy Through Municipal Referendums Act, 2000"
File: C07
(e) Bayham 150/2000 Committee minutes of meetings held May 29, June 19 and July 4,
2000.
File: C06
(f) Bayham Community Health Action Committee Minutes of meeting held April 26, 2000.
File: C06
(g) Rail Ways to the Future Committee correspondence dated July 11, 2000.
File: A01
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Memorandum dated July 14, 2000 from Gary Blazak, Cumming Cockburn Limited
presenting By-law Z421-2000, an Interim Control By-law for intensive livestock
operations and liquid manure storage facilities.
File: D
2000-360 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the Memorandum dated July 14,2000 from Gary Blazak, Cumming
Cockburn Limited regarding an Interim Control By-law be received;
AND THAT By-law Z421-2000, being an Interim Control By-law for intensive
livestock operations and liquid manure storage facilities be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 140 - July 20,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE&REPORTS
(b) Staff Report D2000-34 regarding Open House and Public Meeting Proposed New
Official Plan.
File: D08
2000-361 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Report D2000-34 regarding the proposed new Official Plan be
received for information."
Disposition: Motion Carried Unanimously
(c) Staff Report D2000-35 re Fence Viewers' Decision Former CP Rail Lands.
File: L07
2000-362 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT Staff Report D2000-35 regarding the Fence Viewers' Decision Former CP
Rail Lands be received for information."
Disposition: Motion Carried Unanimously
(d) Staff Report D2000-38 regarding Part Lot 14, Concession 10 Tasker Lot, Best Line.
File: D08, D10 & D14
2000-363 Moved by J.Nezezon
Seconded by M. Schafer
"THAT Staff Report D2000-38 regarding Part Lot 14, Concession 10,Tasker
Property, Best Line be received for information."
Disposition: Motion Carried
2. UNFINISHED BUSINESS
None
3. PUBLIC MEETING
2000-364 Moved by J. Nezezon
Seconded by M. Schafer
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1. Application:
(a) Staff Report D2000-36 regarding application by Roger &Jacqueline DeClercq to change
the zoning on a parcel of land comprising 5.0 hectares (12.4 acres) on the west side of
Plank Road in Part Lots 18, 19 and 127, Concession 7 and North Gore from the
Agricultural (Al) Zone to a Site Specific Agricultural (A1-74) Zone.
File: D14
COUNCIL MINUTES - 141 - July 20,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
3. PUBLIC MEETING(continued)
3. Declaration of Pecuniary Interest and the General Nature Thereof
There was no declaration of pecuniary interest and the general nature thereof.
3. Staff Presentation
Staff Report D2000-36
Maureen Beatty, Co-ordinator of Planning Services presented Report D2000-36.
4. Public Comments
There were no public comments.
5. Council Comments and Questions
No concerns nor questions were raised by Council members.
6. Adjournment
2000-365 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Public Meeting be adjourned at 7:35 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Items
2000-366 Moved by J.Nezezon
Seconded by D. Mason
"THAT the application by Roger and Jacqueline DeClercq to change the zoning on
a parcel of land comprising approximately 5.0 hectares (12.4 acres)situated on the
west side of Plank Road in Part Lots 18, 19, 127, Concession 7 and North Gore,
being a severed parcel from land owned by Roger and Jacqueline DeClercq and to
include an existing undersized agricultural parcel to the north owned by Robert
Abbott to which the severed parcel will be merged,from Agriculture (Al)Zone to a
Site Specific Agricultural (A1-74)Zone be approved;
AND THAT By-law No. Z420-2000 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 142 - July 20,2000
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Staff Report E2000-07 regarding Petition for Drainage Works in the Hamlet of Corinth.
File: E09
2000-367 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT Staff Report E2000-07 regarding the petition for drainage works in the
Hamlet of Corinth be received;
AND THAT Council hereby authorizes Staff to retain the services of Spriet&
Associates to make an examination of the area requiring drainage, and prepare a
preliminary report for Council's consideration."
Disposition: Motion Carried Unanimously
S. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Correspondence dated July 11, 2000 from the London Fire Service Headquarters
requesting funding support for development of a Children's Safety Village of London
area.
File: C13
2000-368 Moved by M. Schafer
Seconded by D. Mason
"THAT the correspondence dated July 11,2000 from the London Fire Service
Headquarters requesting funding support for development of a Children's Safety
Village of London area be deferred."
Disposition: Motion Carried Unanimously
(b) Staff Report P2000-12 regarding Contract Policing Agreement and Police Services
Board.
File: P17
2000-369 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Report P2000-12 be received:
AND THAT the Agreement between the Elgin Group and the Solicitor General of
Ontario for the provision of Police Service be approved;
AND THAT a By-law authorizing the Mayor and Clerk to endorse the said
Agreement be prepared for Council's consideration."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 143 - July 20,2000
8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued)
I. CORRESPONDENCE&REPORTS
(c) Staff Report PR2000-04 regarding request to use Vienna Memorial Park.
File: P 11
2000-370 Moved by D. Mason
Seconded by J.Nezezon
"THAT Staff Report PR2000-04 regarding the liability insurance coverage for
events in the Vienna Memorial Park be received;
AND THAT Staff be directed to advise Linda Kilmer that the Vienna Memorial
Park and Pavilion is available for use on June 16,2001 for a wedding ceremony."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register, being Cheque #998 to Cheque# 1036,totaling $ 76,138.38, Cash
Requirements for the period ending July 31st' and Payroll Disbursements for the period
ending July 12th totaling$ 32,666.00.
File: F04
2000-371 Moved by M. Schafer
Seconded by J.Nezezon
"THAT the Cheque Register, being Cheque#998 to Cheque# 1036 inclusive,
totaling$76,138.38,Cash Requirements for the period ending July 31st,and Payroll
Disbursements for the period ending July 12th totaling$ 32,666.00 be approved."
Disposition: Motion Carried Unanimously
(b) Application dated July 11, 2000 to conduct a Raffle Lottery at the Vienna Community
Centre, submitted by the Vienna Ball Association.
File: P09
2000-372 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Application dated July 11,2000 to conduct a Raffle Lottery at the
Vienna Community Centre,submitted by the Vienna Ball Association,Tri-
Township Ball Association be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 144- JuIy 20,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(c) Correspondence dated June 19,2000 from Joyce Taylor, Treasurer Straffordville
Community Committee requesting funding support for Watermelon Fest activities.
File: C13
2000-373 Moved by J.Nezezon
Seconded by D. Mason
"THAT the correspondence dated June 19,2000 from Joyce Taylor,Treasurer
Straffordville Community Committee requesting funding support for Watermelon
Fest activities be received;
AND THAT a donation in the amount of$200.00 each to Watermelon Fest and Tub
Daze be approved."
Disposition: Motion Carried Unanimously
(d) Correspondence dated June 21, 2000 from Gary Wiggans, regarding responsibility for
annual Santa Claus Parade in Straffordville.
File: C13
2000-374 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the correspondence dated June 21,2000 from Gary Wiggans, regarding
responsibility for annual Santa Claus Parade in Straffordville be received for
information."
Disposition: Motion Carried Unanimously
(e) Staff Report F2000-12 regarding Charity Tax Reduction Application.
File: F22
2000-375 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report F2000-12 be received;
AND THAT a rebate for the Port Burwell Community Child Care be granted in
accordance with S.442.1 of the Municipal Act, local municipal portion only, for
1998, 1999 and 2000."
Disposition: Motion Carried Unanimously
(f) Correspondence dated July 14 from James G. Sinden, Secretary, Tillsonburg Shrine Club
requesting permission to sell tickets at the Bayham 150/2000 activities in Straffordville
under Lottery License #M124686.
File: P09
COUNCIL MINUTES - 145 - July 20,2000
9. FINANCE,ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE&REPORTS
(f) 2000-376 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the correspondence dated July 14,2000 from James G. Sinden, Secretary,
Tillsonburg Shrine Club be received;
AND THAT the request for permission to sell raffle tickets at the Bayham 150/2000
activities July 22 and 23 in Straffordville under Lottery License#M124686 be
approved."
Disposition: Motion Carried Unanimously
(g) Staff Report F2000-25 regarding Financial Reporting for the period ending June 30,
2000.
File: F10
2000-377 Moved by D. Mason
Seconded by J.Nezezon
"THAT Staff Report F2000-25 regarding Financial Reporting for the period ending
June 30,2000 be received for information."
Disposition: Motion Carried Unanimously
(h) Staff Report F2000-26 regarding 1998 and 1999 Assessment Review Board decisions.
File: F22
2000-378 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Report F2000-26 regarding 1998 and 1999 Assessment Review Board
notices and the attached listing be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Request for donation from the Elgin Co. O.P.P. Marine Unit. (Deferred from July 6th)
File: F05
2000-379 Moved by J.Nezezon
Seconded by M. Schafer
"THAT the correspondence dated June 13,2000 from the Elgin County Ontario
Provincial Police Marine Unit be received;
AND THAT the request for a contribution of$250.00 to offset the cost of purchasing
four wet suits be approved."
Disposition: Motion Carried
COUNCIL MINUTES - 146 - July 20,2000
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
None
MOTION TO EXTEND LENGTH OF MEETING
2000-380 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall
deal with business until 11:00 p.m. at its meeting of July 20,2000."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2000-381 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss property,labour relations and legal matters."
Disposition: Motion Carried Unanimously
2000-382 Moved by D. Mason
Seconded by M. Schafer
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
(a) Confidential Staff Report L2000-07 regarding a property matter.
File: L08
(b) Verbal Report regarding a labour relations.
12. BY-LAWS
By-law Z420-2000 A By-law to amend Zoning By-law 2387 (DeClercq)
By-law Z421-2000 A By-law to impose Interim Control(Section 38 of Planning Act)
By-law 2000-66A By-law to confirm all actions of Council
2000-383 Moved by J.Nezezon
Seconded by M. Schafer
"THAT By-laws Z420-2000 and Z421-2000 be read a first, second and third time
and finally passed."
Disposition: Motion Carried Unanimously
2000-384 Moved by C. Evanitski
Seconded by M. Schafer
"THAT confirming By-law 2000-66 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 147 - July 20,2000
13. ADJOURNMENT
2000-385 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the meeting be adjourned at 10:45 p.m."
Disposition: Motion Carried Unanimously
MAYOR CLERK
Date Approved: Q t cti.A,c, ' oa