HomeMy WebLinkAboutJuly 06, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, July 6,2000
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday,July 6, 2000 in the Council Chambers. Present were Mayor Max Stewart,Deputy
Mayor John Nezezon, Councillors David Mason, Matt Schafer and Cliff Evanitski. Also present
were Acting Clerk Margaret Underhill, Deputy Clerk Maureen Beatty and Treasurer Suzanna
Mantel.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held June 22, 2000
2000-343 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held June
22,2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.-Deb Travis,representing the Port Burwell Recreation Board appeared to
answer questions about the planned Tub Daze Events in Port Burwell.
Item 6.2(a)
(b) 7:20 p.m.—Theresa Kelly,representing the Elgin County Marketing Alliance, appeared
to promote their efforts in advertising Elgin County as a rural tourism destination.
Item 9.2 (a)
(c) 7:35 p.m.--Henry & Carole Reimer, George & Edith Peaker, and Alan & Sylvia
Wittet, appeared to express their concerns and pose questions regarding OPA# 88 and a
granted consent application on property located in Concession 10,Part Lot 14,presently
owned by Diane Tasker.
Item 6.1 (a)
COUNCIL MINUTES - 132 - July 6,2000
5. INFORMATION ITEMS (continued)
2000-344 Moved by C. Evanitski
Seconded by D. Mason
"THAT Information Items 5(a)through 5(n), except for Items 5(b) and 50) be
received for information."
Disposition: Motion Carried Unanimously
(a) Minutes of the Bayham Community Policing Committee meeting held May 24, 2000.
File: C06
(b) Township of Ashfield request for support for a Province-Wide Moratorium on Liquid
Manure Facilities.
File: C10
2000-345 Moved by C. Evanitski
Seconded by J.Nezezon
"WHEREAS the Council of the Corporation of the Municipality of Bayham hereby
supports the resolution of the Township of Ashfield requesting a Province-wide
moratorium on liquid manure facilities;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is
concerned about intensive livestock operations and their effect on the environment;
THEREFORE the Council hereby imposes a moratorium on the construction of any
new liquid manure facilities or intensive livestock operations pending the adoption
of a nutrient management plan currently being prepared by Cumming Cockburn
Limited;
AND THAT Staff be directed to take the necessary steps to effect the moratorium,
immediately."
Disposition: Motion Carried Unanimously
(c) Association of Municipalities of Ontario Alert notices dated June 13th, 2000 respectively
regarding "AMO Acts to Protect Ontario's Water" and"AMO Responds to Media
Reports of Government Action on Electricity and Privatization of Municipal Services".
File: A01
(d) Association of Municipalities of Ontario Member Communication regarding the
"Province Announces Three Year Pause in Expansion of Casinos" and Management
Board of Cabinet correspondence regarding expansion of casinos.
File: P09
(e) City of Windsor correspondence dated June 21, 2000 regarding Ontario's Drinking Water
and request for support of Windsor City Council.
File: C10
(f) Township of Delhi correspondence dated June 16, 2000 regarding a province wide
smoking policy.
File: C10
(The Clerk was directed to forward to the Township of Delhi a copy of Council
Resolution No. 2000-326 passed on June 22, 2000.)
COUNCIL MINUTES - 133 - July 6,2000
5. INFORMATION ITEMS (continued)
(g) Copy of correspondence from Long Point Region Conservation Authority to the
Honorable John Snobelen, Minister of Natural Resources, regarding the restructuring of
the LPRCA Board.
File: A16
(h) Memorandum from Long Point Region Conservation Authority to Member
Municipalities regarding Provincial Groundwater Monitoring Network—LPRCA
Participation.
File: A16
(i) Correspondence from Steve Peters, MPP, Elgin Middlesex London,to Honorable Lyle
Vanclief, Federal Minister of Agriculture and Honorable Ernie Hardeman, Minister of
Agriculture Food and Rural Affairs,regarding the amount of rainfall and the effects on
the farmers of Elgin-Middlesex-London.
File: A16
(j) Correspondence from Steve Peters, MPP, Elgin Middlesex London regarding the request
for temporary road test facility in the County of Elgin.
File: A16
(k) Correspondence from Steve Peters, MPP, Elgin Middlesex London regarding eliminating
the tax-exempt status of Agricultural Societies and reinstate grant funding.
File: A16
(1) Correspondence from Straffordville Public School regarding our participation in their
pilot work experience exploratory.
File: M04
(m) Correspondence from Toby Barrett, MPP, Haldimand-Norfolk-Brant, regarding Ontario
Health Care Update.
File: A16
(n) Correspondence from Environment Canada regarding proposed amendments to the
Canadian Environmental Protection Act.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) Correspondence from residents on Best Line regarding OPA#88 and a granted consent
application for Concession 10 South Part Lot 14.
File: D08, D10 and D14
2000-346 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the correspondence dated June 30th,2000 from George& Edith Peaker,
Henry & Carole Reimer and Alan & Sylvia Wittet requesting written information
about a previous consent application No. E-136194 be received and referred to staff
for preparation of an information report for consideration by Council."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 134 - July 6,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. UNFINISHED BUSINESS
(a) Correspondence Port Burwell Recreation Society regarding Tub Daze Events, August 4,
5 & 6, 2000 in Port Burwell.
File: R06
2000-347 Moved by D. Mason
Seconded by C. Evanitski
"THAT the correspondence dated June 29th,2000 from the Port Burwell Recreation
Society setting out planned events for Tub Daze on August 4, 5 & 6 in Port Burwell
be received;
AND THAT the request for municipal assistance as set out in the said letter be
approved and referred to the Public Works Superintendent for action."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) Correspondence from County of Elgin regarding a grant for installation of signage
File: C10
2000-348 Moved by D. Mason
Seconded by M. Schafer
"THAT the correspondence dated June 15th, 2000 from the County of Elgin advising
of a one-time grant for tourism signs be received;
AND THAT the Municipality of Bayham hereby agrees to be responsible for sign
installation."
Disposition: Motion Carried Unanimously
(b) Memorandum from Councillor Mason regarding parking in downtown Port Burwell
File: T02
2000-349 Moved by M. Schafer
Seconded by J.Nezezon
"THAT the memorandum dated July 6th,2000 from Councillor Mason regarding
traffic concerns at the intersection of Robinson and Wellington Streets be received
and referred to the Public Works Superintendent for investigation, discussion with
the Elgin County Engineer and preparation of a report back to Council with
recommendations."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 135 - July 6, 2000
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building Permit Report for the month of June 2000.
File: P10
2000-350 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the Building Permit Report for the month of June,2000 be received."
Disposition: Motion Carried Unanimously
(b) Correspondence from Linda Kilmer requesting the use of the Memorial Park and Pavilion
in Vienna for a wedding ceremony on Saturday, June 16,2001
File: P 11 Deferred to the next regular meeting July 20, 2000.
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register, being Cheque# 848 to Cheque# 997, with the exception of# 877, #914
and#937 totaling $ 887, 859.51;Accounts Payable Cash Requirements for the period
ending July 20th and Payroll Disbursements for the periods ending June 14th & June 28th
2000 totaling $91, 252.83.
File: F04
2000-351 Moved by D. Mason
Seconded by J. Nezezon
"THAT the Cheque Register, being Cheque# 848 to Cheque#997 with the
exception of Cheque#877#914 and#937,totaling$887,859.51,Accounts Payable
Cash Requirements for the period ending July 20th, and Payroll Disbursements for
the periods ending June 14th and June 28th,2000 totaling$ 91,252.83 be approved."
Disposition: Motion Carried Unanimously
(b) Request for donation from the Elgin Co. O.P.P. Marine Unit
File: F05
Deferred to the next regular meeting July 20, 2000.
(c) Staff Report F2000-24 regarding the acquisition of a generator for the Bayham Municipal
Office.
File: F 11.JEPP
2000-352 Moved by J.Nezezon
Seconded by D. Mason
"THAT the Council of the Municipality of Bayham hereby approve the acquisition
of an upgraded generator, being Option No. 3 in Staff Report F2000-24 for
installation within the proposed pumping station to be located adjacent to the
municipal office subject to approval from Emergency Measures Ontario for a
change in scope to the Joint Emergency Preparedness Program (JEPP) Grant;
AND THAT staff be directed to submit the necessary request to Emergency
Measures Ontario for approval."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 136 - July 6,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2. UNFINISHED BUSINESS
(a) Presentation and written documentation from Theresa Kelly, Elgin County Marketing
Alliance. (Deferred from June 22, 2000)
File: A01
2000-353 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the correspondence and supporting material submitted by Theresa Kelly
and Jennifer Jones, on behalf of the Elgin County Marketing Alliance requesting
financial support for their endeavours be received and filed."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Correspondence from Mike Elliott, OCWA, regarding Vienna Sewage Project tender
results and Recommendation on Award for Contract No. 8
File E09
2000-354 Moved by J. Nezezon
Seconded by C. Evanitski
"WHEREAS the Council of the Municipality of Bayham has reviewed the prices
submitted by the three (3) tenderers on June 21,2000 for the construction of the
Vienna Sanitary Sewers for the Municipality under Contract No. 8 of Project Nos.
88-1338-01 and 88-1350-01:
AND WHEREAS Council is in agreement with the recommendations submitted by
their Consulting Engineers, and OCWA;
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality:
1. THAT the lowest tender, received from D'Amore Construction Limited in
the tender amount of$3, 422, 034.50 for the construction of the Vienna
Sanitary Sewers is hereby accepted; and
2. THAT the Ontario Clean Water Agency be so advised and requested to
prepare the necessary contract documents for execution in order to award
Contract No. 8; and
3. THAT the construction of the Vienna Sanitary Sewers be undertaken as
expeditiously as possible and that in this regard the Ontario Clean Water
Agency is hereby requested to issue,prior to the formal execution of contract
documents, a letter authorizing D'Amore Construction Ltd. to commence
work on the construction of the Vienna Sanitary Sewer works;
AND THAT By-law 2000-63,being a by-law to authorize the Mayor and Acting
Clerk to execute the Contract No. 8 agreement documents with D'Amore
Construction Limited for the construction of the Vienna Sanitary Sewers be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 137 - July 6,2000
11. COMMITTEE OF THE WHOLE
No Items
12. BY-LAWS
By-law 2000-63 A By-law to authorize the execution of an Agreement
regarding the Vienna Sewage Works
By-law 2000-64 A By-law to confirm all actions of Council.
2000-355 Moved by J.Nezezon
Seconded by M. Schafer
"THAT By-law 2000-63 be read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
2000-356 Moved by C. Evanitski
Seconded by M. Schafer
"THAT onfiri By-law 2000-64 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-357 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the meeting be adjourned at 8:52 p.m."
Disposition: Motion Carried Unanimously
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MAYOR a CLERK
Date approved: C(4 LA.t a y),) 0 6