HomeMy WebLinkAboutJune 22, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,June 22,2000
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, June 22, 2000 in the Council Chambers. Present were Deputy Mayor John Nezezon,
Councillors David Mason and Cliff Evanitski. Members Absent were Mayor Max Stewart and
Councillor Matthew Schafer. Also Present were Administrator Kyle Kruger,Deputy Clerk
Maureen Beatty, Chief Building Official Dwayne Daniel, Treasurer Suzanna Mantel and Public
Works Superintendent Bob Bartlett.
1. CALL TO ORDER
Deputy Mayor Nezezon called the meeting to order at 7:00 p.m.
ADDITION OF ITEM
Added to the Agenda were Items 9.1 (1) and 11.1 (c).
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held June 1, 2000
2000-313 Moved by D. Mason
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held June
1, 2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Paul Baldwin, Chairman of the East Elgin Millennium Committee did not
appear to provide an update on the committee's activities, as he was not available,
however,the Deputy Clerk had been asked to present the information to Council.
Item 9.1 (k)
(b) 7:20 p.m.--Jim Hevenor, Chairman of the Bayham Trans Canada Trail Committee,
appeared and presented the Committee's recommendations for trail route options to be
considered by Council. He described the rationale for each option and stressed the need
to develop a route which takes in natural and heritage features, as well as the hamlets and
villages.
Item 6.1(e)
COUNCIL MINUTES 121 June 22,2000
4. DELEGATIONS (continued)
(c) 7:35 a.m.—Theresa Kelly & Jennifer Jones were not available to make a presentation
on behalf of the Elgin County Marketing Alliance about their organization.
Item 9.1 (b)
(d) 7:50 p.m.—Dennis McCord and John Mann, representing the Port Burwell Recreation
Board appeared to answer questions about the planned Tub Daze Events in Port Burwell.
However,they made reference to a letter which had not been received in the municipal
office. (Deferred to the meeting of July 6th, 2000).
Item 6.1 (d)
5. INFORMATION ITEMS
2000-314 Moved by C. Evanitski
Seconded by D. Mason
"THAT Information Items 5(a) through 5(i) be received for information."
Disposition: Motion Carried Unanimously
(a) The Canadian National Institute for the Blind, Ontario Division correspondence dated
May 12, 2000 Re: the selling of the CNIB 20001 Lottery Calendar in the Municipality of
Bayham.
File: P09
(b) Minutes of the Bayham Community Economic Development& Tourism Committee
meetings held March 14th and April 19th, 2000.
File: C06
(c) Minutes of Community Centres Committee meeting held May 10, 2000.
File: C06
(d) Minutes of the Long Point Region Conservation Authority meeting held May 3, 2000.
File: A16
(e) Minutes of Port Burwell Marine Museum Advisory Committee meeting held May 16,
2000.
File: C06
(f) Ontario Seniors' Secretariat, Ministry of Citizenship, Culture and Recreation
"Backgrounder"Bulletin.
File: A16
(g) Ministry of Natural Resources,Peterborough District Office correspondence dated May,
2000 presenting for review a draft coordinated response plan for management of low
water conditions— "Ontario Water Response—2000".
File: A16
COUNCIL MINUTES 122 June 22,2000
5. INFORMATION ITEMS (continued)
(h) Association of Municipalities of Ontario Alert notices dated June 11 and 611,2000
respectively regarding the Walkerton Water situation.
File: A01
(i) Gar Knutson,M.P.,Elgin-Middlesex-London Newsletter dated May, 2000 "Report From
The Hill"re: the Great Lakes.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE& REPORTS
(a) Application by Roger and Jacqueline DeClercq to rezone Part Lot 127,NTR,North
Talbot Road to a special Al Agriculture Zone.
File: D14
2000-315 Moved by D. Mason
Seconded by C. Evanitski
"THAT the application by Roger and Jacqueline DeClercq to rezone Part Lot 127,
NTR,North Talbot Road to a Special Al Agriculture Zoning Designation as a
condition of the Elgin County Land Division Committee Consent Decision be
accepted and referred to Staff and Cumming Cockburn Ltd. for review and
scheduling of a public meeting."
Disposition: Motion Carried Unanimously
(b) Staff Report D2000-32 presenting proposals received for the operation of the Municipal
Boat Launch and Black Dock, and rental of finger docks, Port Burwell Harbour.
File: L04
2000-316 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report D2000-32 be received;
AND THAT By-law No. 2000-62, being a by-law to authorize the execution of an
agreement between the Municipality of Bayham and Ron Bradfield,Bradcranex
Inc., for the operation of the Municipal Boat Launch and Black Dock and rental of
the municipal finger docks for the 2000 boating season, commencing July 1't and
ending on September 30th,2000 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(c) Staff Report D2000-31 presenting By-law 2000-60 to authorize the execution of an
Agreement with Dillon Consulting limited for the Harbour Feasibility Study.
File: L07
2000-317 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-law No. 2000-60, being a by-law to authorize the execution of an
Agreement between the Municipality of Bayham and Dillon Consulting Limited for
the provision of consulting services for a Harbour Feasibility Study be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 123 June 22,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(d) Correspondence from Kevin Baker and John Mann,Port Burwell Recreation Board
regarding Tub Daze Events, August 4, 5 & 6, 2000 in Port Burwell. (Not received for
Agenda—deferred until next meeting -July 6,2000)
File: R06
(e) Report from the Bayham Trans Canada Trail Committee setting out trail options for
consideration.
File: D06
2000-318 Moved by D. Mason
Seconded by C. Evanitski
"THAT the report of the Bayham Trans Canada Trail Committee setting out
various Trans Canada Trail Route Options be accepted for consideration by
Council and Staff, and that the Clerk be directed to arrange for a tour of the
proposed routes for Council Members, Bayham Trans Canada Trail Committee
Members and the Public Works Superintendent."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
.1. CORRESPONDENCE& REPORTS
(a) Staff Report T2000-10 regarding Public Works Department Activities for the months of
April and May, 2000.
File: T06
2000-319 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report T2000-02 regarding Public Works Department Activities for
the months of April and May,2000 be received."
Disposition: Motion Carried Unanimously
2000-320 Moved by D. Mason
Seconded by C. Evanitski
"THAT Council hereby authorizes the Public Works Superintendent to retain the
services of K.D.N. Pavement Markings for the purpose of road line painting on
County roads for the price of$3.09 per litre of paint including labour and all safety
control."
Disposition: Motion Carried Unanimously
(b) Verbal Report from Dwayne Daniel, Chief Building/Drainage Superintendent on the
status of the ditch bottom clean out of a portion of the former CP Rail Land.
File: E09
COUNCIL MINUTES 124 June 22, 2000
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Correspondence from Paula Shapleigh,Project Co-ordinator, STEM—Net Training
Office, Gander,Newfoundland regarding Canadian War Monuments on the World Wide
Web.
File: A01
2000-321 Moved by C. Evanitski
Seconded by D. Mason
"THAT the correspondence from Paula Shapleigh,Project Co-ordinator, STEM-
Net Training Office, Gander,Newfoundland regarding Canadian War Monuments
on the world wide web be received and referred to the Cenotaph Committee for
Port Burwell and Vienna for preparation of a response."
Disposition: Motion Carried Unanimously
(b) Staff Report P2000-03 providing quotations for the installation of a new gas furnace and
air conditioning unit at the Straffordville Library.
File: A20
2000-322 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report PR2000-03 be received for information;
AND THAT Council approve of the quote submitted by Andrews Mechanical Ltd.
of$5,440.95 for the replacement of the furnace and air conditioning at the
Straffordville Library at the expense of Elgin County. "
Disposition: Motion Carried Unanimously
(c) Building Permit Report for the month of May, 2000.
File: P10
2000-323 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Building Permit Report for the month of May 2000 be received for
information."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register,being Cheque# 799 to Cheque# 847 inclusive,totaling $ 26,934.09,
Accounts Payable for the period ending June 30th, and Payroll Disbursements for the
period ending June 1�, 2000 totaling $ 31,082.72.
File: F04
2000-324 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Cheque Register, being Cheque# 799 to Cheque#847 inclusive,totaling
$26,934.09, Accounts Payable for the period ending June 30th, and Payroll
Disbursements for the period ending June 1, 2000 totaling $31,082.72 be
approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 125 June 22,2000
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE&REPORTS
(b) Presentation and written documentation from Theresa Kelly, Elgin County Marketing
Alliance.
File: A01
2000-325 Moved by D. Mason
Seconded by C. Evanitski
"THAT at the request of Theresa Kelly and Jennifer Jones,their correspondence on
behalf of the Elgin County Marketing Alliance be deferred to a future Council
meeting when they are available to make a formal presentation."
Disposition: Motion Carried Unanimously
(c) Ontario Flue-Cured Tobacco Growers' Marketing Board, request for endorsement of
resolution for submission to AMO Board.
File: A16
2000-326 Moved by C. Evanitski
Seconded by D. Mason
WHEREAS there is in effect already a smoking ban in provincial and federal work
places;
AND WHEREAS there are restricted smoking areas in place by law presently in the
private sector and workplace;
THEREFORE be it resolved that the Municipality of Bayham objects to the A.M.O.,
Association of Municipalities of Ontario petition on a provincial policy,the reasons
being a blanket policy could result in not serving justice to the health concerns of
some; nor the concerns of the private sector and work place in our large and
diversified province, but be best left in the hands of the lower tier government which
is more sensitive to local health concerns and issues as well as the effects it may have
on the private sector and work place;
AND THAT copies of this resolution be forwarded to the Association of
Municipalities of Ontario,the Ontario Flue-Cured Tobacco Growers' Marketing
Board and Mr. Steven Peters,MPP."
Disposition: Motion Carried Unanimously
(d) Town of Aylmer correspondence, Request for Joint Aylmer/Malahide/Bayham Council
Meeting on Monday, June 26th at 7:00 p.m. and Minutes of the East Elgin Community
Complex Steering Committee meeting held May 31, 2000.
File: A02
2000-327 Moved by C. Evanitski
Seconded by D. Mason
"THAT the correspondence received June 12,2000 from tile Town of Aylmer
regarding information sessions and minutes of the East Elgin Community Complex
Steering Committee be received;
AND THAT in response to the request from the Town of Aylmer for a Joint Council
Meeting with the Town of Aylmer, Township of Malahide and Municipality of
Bayham on Monday,June 26th, 2000 at 7:00 p.m. in the Old Town Hall Community
Theatre, members of Bayham Council will be able to attend."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 126 June 22, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
(e) Staff Report F2000-21 regarding Water& Sewer Rates.
File: F10
2000-328 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report F2000-21 having reference to Water and Sewer Rates be
received for information."
Disposition: Motion Carried Unanimously
(#) Staff Report F2000-22 regarding 2000 Tax Rates&Levies.
File: F.05
2000-329 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-law No. 2000-59, being a by-law to amend By-law No.2000-53, a by-law
to adopt the assessment on which taxes shall be levied for the year 2000, the current
estimates for year 2000,to establish a levy for the year 2000, to adopt tax rates,
provide for penalty and interest in default of payment and the collection thereof be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(g) Staff Report F2000-19 regarding 1998 & 1999 Tax Write Offs.
File: F.22
2000-330 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report F2000-19 regarding 1998 and 1999 Tax Write Offs be
received;
AND THAT taxes in the amount of$6,635.57 be cancelled, refunded or reduced
pursuant to Section 442 and 443 of the Municipal Act as set out in Schedule"A"
appended thereto."
Disposition: Motion Carried Unanimously
(h) Staff Report F2000-20 regarding Financial Reporting.
File: F10
2000-331 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report F2000-20 providing a monthly summary of finances for the
five month period ending May 31,2000 be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 127 June 22,2000
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
(i) Staff Report F2000-23 regarding bids received for sale of surplus Public Works
Equipment.
File: F18
2000-332 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Report F2000-23 be received;
AND THAT the bids received for the purchase of various surplus items of
equipment be accepted as described within the said report and offered to the
successful bidders as soon as possible."
Disposition: Motion Carried Unanimously
(j) Staff Report C2000-08 regarding Vienna Community Centre—Port Burwell Day Camp
cleaning fees.
File: C11
2000-333 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report C2000-08 regarding the Vienna Community Centre- Port
Burwell Day Camp cleaning fees be received;
AND THAT Council supports the recommendation by the Bayham Community
Centres Committee that the Port Burwell Day Camp Committee be required to
perform all cleaning responsibilities on a daily and weekly basis and pay a flat
cleaning fee of$80.00 for the use of the Vienna Community Centre for the months of
July and August 2000."
Disposition: Motion Carried Unanimously
(k) Fax received from Paul Baldwin, Chairman,East Elgin Millennium Committee with sign
quotations from McBain Signs.
File: A01
2000-334 Moved by C. Evanitski
Seconded by D. Mason
"THAT the proposal of the East Elgin Millennium Committee for the purchase of
four"Welcome to Bayham Signs" be approved with appreciation;
AND THAT the Municipality of Bayham agrees to purchase an additional sign at a
cost of$595.00 each plus applicable taxes;
AND THAT the Municipality of Bayham will be responsible for the cost and
arrangements for sign installation."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 128 June 22,2000
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
(1) Staff Report P2000-10 regarding contracting of policing services.
File: P17
2000-335 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Municipality of Bayham hereby confirms its approval of Option 2
(Enhanced Service) in the proposal for contract policing from the Ontario
Provincial Police dated January 25th,2000, and agrees that Policing Services shall be
provided by the O.P.P.;
AND THAT the Municipality of Bayham agrees that the Police Services Board for
the joint police services contract shall be comprised of five members, pursuant to
the Police Services Act;
AND THAT the County of Elgin be advised the Municipality of Bayham accepts the
funding method whereby the County directly invoices the member local
municipalities, instead of a special upper-tier levy;
AND THAT the Municipality of Bayham hereby recommends the appointment of
Councillor Cliff Evanitski to serve as the East Elgin representative on the Police
Services Board."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
No Items
11. COMMITTEE OF THE WHOLE
2000-336 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss property and personnel matters."
Disposition: Motion Carried Unanimously
2000-337 Moved by D. Mason
Seconded by D. C. Evanitski
"THAT the Committee of the Whole do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE& REPORTS
(a) Confidential Staff Report L2000-06 regarding a property matter.
File: T09 (NO MOTION)
(b) Verbal Report regarding a personnel matter.
File: H11 (NO MOTION)
COUNCIL MINUTES 129 June 22, 2000
11. COMMITTEE OF THE WHOLE (continued)
I. CORRESPONDENCE&REPORTS(continued)
(c) Appointment of Acting Clerk
File: H11
2000-338 Moved by C. Evanitski
Seconded by D. Mason
"WHEREAS due to the absence of Lynda Millard, Clerk due to health reasons,
Council hereby appoints Margaret Underhill as `Acting Clerk' effective
immediately until the Clerk's return;
AND THAT the salary adjustments as recommended by the Administrator be
hereby approved."
Disposition: Motion Carried Unanimously
MOTION TO EXTEND LENGTH OF MEETING
2000-339 Moved by C. Evanitski
Seconded by D. Mason
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall
deal with business until 11:00 p.m. at its meeting of June 22, 2000."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2000-59 A By-law to amend By-law 2000-53, to adopt the assessment on
which taxes shall be levied.
By-law 2000-60 A By-law to authorize the execution of an Agreement between the
Municipality of Bayham and Dillon Consulting Limited for the
provision of consulting services to undertake a Harbour Feasibility
Study.
By-law 2000-61 A By-law to confirm all actions of Council.
By-law 2000-62 A by-law to authorize the execution of an Agreement regarding the
operation of harbour facilities.
2000-340 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-laws, 2000-59, 2000-60, and 2000-62 be read a first, second and third
time and finally passed."
Disposition: Motion Carried Unanimously
2000-341 Moved by C. Evanitski
Seconded by D. Mason
"THAT confirming By-law 2000-61 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 130 June 22,2000
12. ADJOURNMENT
2000-342 Moved by C. Evanitski
Seconded by D. Mason
"THAT the meeting be adjourned at 10:58 p.m."
Disposition: Motion Carried Unanimously
ds.-4
D�MAYOR D ' TY CLERK
Date approved: