HomeMy WebLinkAboutApril 20, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,April 20,2000
7:00 p.m.
Presentation of Investment Certificates to
First Bayham Baby Boy and Girl born in 2000
6:30 p.m.
Prior to the Council Meeting,the Bayham 150/2000 Committee Chairman Tony Csinos, (dressed
as mascot "Bayham Bert'), Mayor Max Stewart and Karyn Silliker, Manager, Province of
Ontario Savings Office, Aylmer, made presentations of$150 Guaranteed Investment Certificates
and offered congratulations to parents David and Anna Braun, and Kelly Pressey and Shane
Brackenbury in honour of their babies Jamie David, born January 10th and Taylor May, born
February 2nd, 2000.
The short ceremony was a promotion for the Bayham 150/2000 "Reflections & Connections"
sesquicentennial celebration activities being held July 22nd and 23rd throughout Bayham.
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, April 20, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held April 6, 2000
Minutes of the Special Budget Meeting held April 6, 2000
2000-206 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the minutes of the regular meeting of the Municipality of Bayham held
April 6, 2000 be approved."
Disposition: Motion Carried Unanimously
2000-207 Moved by J.Nezezon
Seconded by D. Mason
"THAT the minutes of the special budget meeting of the Municipality of Bayham
held April 6,2000 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 88 - April 20,2000
4. DELEGATIONS
(a) Maureen Beatty, Co-ordinator of Planning,regarding
Items 6.1(a), 6.1(b), 6.1(c), 7.1(a)
5. INFORMATION ITEMS
2000-208 Moved by D. Mason
Seconded by C. Evanitski
"THAT Information Items 5(a)through 5(g) be received for information."
Disposition: Motion Carried Unanimously
(a) Correspondence dated March 29, 2000 from the Ontario Provincial Police regarding
O.P.P. Communication Services.
File: P17
(b) Association of Municipalities of Ontario correspondence dated April 3, 10, and 14, 2000
regarding "AMO and MFOA Announce a New Way of Doing Business", " and "AMO
and ROMA make presentations to the Rural Economic Task Force", "Yet More
Provincial Changes to How Municipalities Operate".
File: A01
(c) Correspondence dated April 13, 2000 from the Ministry of Municipal Affairs and
Housing regarding "Binding Municipal Question Legislation".
File: A16
(d) Minutes of the Port Burwell Marine Museum Advisory Committee meeting held
February 16, 2000.
File: C06
(e) Minutes of the Bayham 150 Committee meeting held March 30, 2000.
File: C06
(f) Correspondence dated April 7, 2000 from the Ministry of the Environment regarding the
proposed federal "Species at Risk Act".
File: A16
(g) Minutes of the Bayham Community Policing Committee meeting held February 16,
2000.
File: C06
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Application to rezone property described as Part Lot 125 and 126, Concession 7 NTR,
RP 11 R 3898 Part 4 and 5, and 11 R 4346 Part 1, 9594 Plank Road, (Straffordville),
from the Hamlet Residential (H-R) designation to the Hamlet Commercial (H-C)
designation,to merge with existing commercial property to clear driveway, submitted by
Marc Vezina, agent, Estate of Ruby Millard.
File: D14
COUNCIL MINUTES - 89 - April 20,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE&REPORTS
(a) 2000-209 Moved by D. Mason
Seconded by C. Evanitski
"THAT the application submitted by Marc Vezina,Agent,Estate of Ruby Millard
to rezone property described as Part Lot 125 and 126, Concession 7 NTR, RP 11R-
3898 Parts 4 and 5, and 11R-4346 Part 1, 9594 Plank Road, (Straffordville),from
the Hamlet Residential(HR) designation to the Hamlet Commercial (HC)
designation,to merge with the existing commercial property be accepted and
referred to Staff and Cumming Cockburn Limited for scheduling of a public
meeting and by-law preparation."
Disposition: Motion Carried Unanimously
(b) Staff Report D2000-13 regarding Proposed Amendment No. 4 to the Offical Plan for Port
Burwell and Proposed Zoning By-law Z415-2000.
File: D08
2000-210 Moved by J. Nezezon
Seconded by D. Mason
"THAT consideration of Staff Report D2000-13,Amendment No. 4 to the Village of
Port Burwell Official Plan and Zoning By-law Amendment No. Z415-2000, be
deferred pending further consideration and review of the preliminary comments
received from the Ministry of Municipal Affairs and Housing and Cumming
Cockburn Limited."
Disposition: Motion Carried Unanimously
(c) Application to rezone property described as Lot 23 and 24, Concession 5, 57056 Jackson
Line, to the Agricultural Special designation to permit temporary use of a trailer to house
seasonal farm help, submitted by W. James Foris.
File: D14
2000-211 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the application submitted by W.James Foris to rezone property described
as Lot 23 and 24, Concession 5, 57056 Jackson Line, to permit the temporary
installation of a mobile home to house seasonal farm help for a period of three years
be accepted and referred to Staff and Cumming Cockburn Limited for scheduling
of a public meeting and by-law preparation."
Disposition: Motion Carried Unanimously
(d) Correspondence dated March and April 2000 from the Ministry of Citizenship, Culture
and Recreation requesting nominations for (1) Community Action Awards, and (2)
Senior Achievement Awards.
File: A16
COUNCIL MINUTES - 90 - April 20,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
I. CORRESPONDENCE&REPORTS
(d) 2000-212 Moved by D. Mason
Seconded by C. Evanitski
"THAT the correspondence dated March and April 2000 from the Ministry of
Citizenship, Culture and Recreation be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Correspondence dated March 2000 from the Ministry of Citizenship, Culture and
Recreation requesting nominations for(1) Senior of the Year Awards, (2) Ontario Medal
for Good Citizenship, (3) of young Ontarian for the Syl Apps Awards of Excellence, and
(4) Lincoln M. Alexander Award—for Leadership in Eliminating Racism.
File: A16
2000-213 Moved by J. Nezezon
Seconded by D. Mason
"THAT the correspondence dated March 2000 from the Ministry of Citizenship,
Culture and Recreation be received;
AND THAT the Council of the Municipality of Bayham nominates the following
person for the 2000 Senior of the Year Award:
• Donna Baldwin."
Disposition: Motion Carried Unanimously
(b) Correspondence dated March 25, 2000 from the Ontario Heritage Foundation requesting
participation in heritage recognition programs.
File: A01
2000-214 Moved by C. Evanitski
Seconded by D. Mason
"THAT the correspondence dated March 25,2000 from the Ontario Heritage
Foundation be tabled."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 91 - April 20,2000
7. ROADS, AGRICULTURE & DRAINAGE
I. CORRESPONDENCE&REPORTS
(a) Staff Report D2000-16 regarding By-law 2000-37 to Stop Up, Close and Convey Part of
the Given Road Known as "Garner Road", situated in Part Lot 126, Concession STR, and
Part Lot 18, Concession South Gore.
File: T09
2000-215 Moved by C. Evanitski
Seconded by M. Schafer
"THAT By-law No. 2000-37, being a by-law to stop up, close and convey part of the
Given Road known as `Garner Road' situated in Part Lot 126, Concession STR,
South Talbot Road, and in Part Lot 18, Concession South Gore in the Municipality
of Bayham,County of Elgin be presented to Council for enactment;
AND THAT the Mayor and Clerk be authorized and directed to execute the
Transfer Deed together with By-law No. 2000-37 and any other necessary
documents in connection with the transaction for registration in the Registry Office
for the Registry Division of Elgin (No. 11)."
Disposition: Motion Carried
(b) Correspondence dated April 5, 2000 from the Municipality of Chatham-Kent regarding
Review of the Drainage Act Grant Programs. Added at the request of Deputy Mayor
Nezezon.
File: C10
2000-216 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham endorses the Resolution passed
by the Municipality of Chatham-Kent on April 3,2000, regarding the Review of the
Drainage Act Grant Programs;
AND THAT this endorsement be forwarded to A.M.O., R.O.M.A.,the Canadian
Federation of Agriculture, and the Ontario Federation of Agriculture."
Disposition: Motion Carried Unanimously
S. PROPERTY, BUILDING & PROTECTIVE SERVICES
I. CORRESPONDENCE&REPORTS
(a) Correspondence dated April 17, 2000 from Diane Soper, Event Organizer, St. Luke's
Anglican Church, Vienna, requesting permission to hold an Easter Egg Hunt at the
Vienna Memorial Park on April 22, 2000.
File: C13
2000-217 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the correspondence dated April 17,2000 from Diane Soper,Event
Organizer, St. Luke's Anglican Church,Vienna be received;
AND THAT the request for permission to hold an Easter Egg Hunt at the Vienna
Memorial Park on April 22,2000 be granted."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 92- April 20,2000
9. FINANCE,ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE& REPORTS
(a) Cheque Register, being Cheque# 530 to Cheque# 640 inclusive, except Cheques # 530,
543, 585, 601 and 640 and totaling $ 197,369.50, Accounts Payable for the period ending
April 30th, and Payroll Disbursements for the period ending April 5,2000 totaling
$ 30,098.07.
2000-218 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Cheque Register,being Cheque#530 to Cheque#640 inclusive,except
Cheques #530, 543, 585, 601 and 640 and totaling$ 197,369.50,Accounts Payable
for the period ending April 30th, and Payroll Disbursements for the period ending
April 5,2000 totaling$30,098.07 be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report F2000-09 regarding the 2000 Budget.
File: F05
2000-219 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report F2000-09 be deferred to a special budget session to be held
Friday, April 28th at 7:00 p.m."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -93 - April 20,2000
9. FINANCE,ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE& REPORTS
(c) Correspondence dated April 18, 2000 from Andy Valickis, Project Manager, Ontario
Clean Water Agency, Contract No. 7, Recommendation on Award re Straffordville
Sanitary Sewers.
File: E01
2000-220 Moved by J.Nezezon
Seconded by M. Schafer
"WHEREAS the Council of the Municipality of Bayham(the"Municipality")has
reviewed the prices submitted by the tenderers on April 13,2000, for the
construction of the Straffordville Sanitary Sewers for the Municipality under
Contract No. 7 of Project Nos. 88-1338-01 and 88-1350-01;
AND WHEREAS Council is in agreement with the recommendations submitted by
the Consulting Engineers and Ontario Clean Water Agency (OCWA);
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality:
1. THAT the lowest tender, submitted by Omega Contractors Limited, in the
amount of$ 2,916,837.60 for the construction of the Straffordville Sanitary
Sewers is hereby accepted; and
2. THAT the Ontario Clean Water Agency be so advised and requested to
prepare the necessary contract documents for execution in order to award
Contract No. 7; and
3. THAT the construction of the works be undertaken as expeditiously as
possible and that in this regard the Ontario Clean Water Agency be hereby
requested to issue,prior to the formal execution of contract documents,a
letter authorizing Omega Contractors Limited to commence work on the
construction of the Straffordville Sanitary Sewer works;
4. AND THAT By-law 2000-39, being a by-law to authorize the Mayor and
Clerk to execute the Contract No. 7 agreement documents with Omega
Contractors Limited,for the construction of the Straffordville Sanitary
Sewers, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 94- April 20,2000
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
(a) Staff Report U2000-02 regarding Recoating—Port Burwell Water Tank.
File: E08
2000-221 Moved by D. Mason
Seconded by J.Nezezon
"THAT Staff Report U2000-02 regarding Recoating - Port Burwell Water Tank be
received; and
1. That the low tender of Dayson Industrial Services Inc. for the recoating of
the Port Burwell Elevated Tank,in the amount of$126,973 plus GST be
accepted, and that the Township of Malahide be authorized to act on the
Board's behalf for the purpose of contract administration;
2. That the costs of the works be invoiced to the affected municipalities based
upon average water consumption from 1997 to 1999;
3. That Council endorse retaining Envirocon Services for contract
administration at an estimated cost of$4,500 plus GST;
4. That the Port Burwell Water System Board be authorized to engage services
for project inspection, at a cost not to exceed $20,000 plus applicable taxes;
5. That staff be authorized to forward sufficient funds for the recoating project
to the Township of Malahide to appropriately administer the necessary
contracts."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
No Items
12. BY-LAWS
By-law Z415-2000 A By-law to Amend Zoning By-law 91-03 (Former Village of Port
Burwell) (Deferred)
By-law 2000 - 30 A By-law to Adopt Amendment No. 4 to the Port Burwell Official
Plan (Deferred)
By-law 2000 - 36 A By-law to adopt the Assessment on which taxes shall be levied,
Current Estimates, Establish a Levy, Adopt Tax Rates and Provide
for Penalty and Interest in Default of Payment and Collection
thereof (Deferred)
By-law 2000 - 37 A By-law to Stop Up, Close and Convey Part of the Given Road
known as Garner Road
By-law 2000—39 A By-law to Authorize the Mayor and Clerk to execute an
Agreement with Omega Contractors Ltd. for Construction of the
Straffordville Sanitary Sewers—Contract No.7
COUNCIL MINUTES - 95 - April 20, 2000
12. BY-LAWS (continued)
2000-222 Moved by M. Schafer
Seconded by J. Nezezon
"THAT By-laws 2000-37 and 2000-39 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
By-law 2000 - 38 A By-law to confirm all actions of Council
2000-223 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT confirming By-law 2000-38 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-224 Moved by C. Evanitski
Seconded by D. Mason
"THAT the meeting be adjourned at 8:00 p.m."
Disposition: Motion Carried Unanimously
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