HomeMy WebLinkAboutMarch 02, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,March 2,2000
9:00 a.m.
The regular meeting of Council of the Municipality of Bayharn, was held at 9:00 a.m. on
Thursday, March 2,2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 9:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Schafer disclosed a pecuniary interest regarding confidential property items
11.1(c) and 11.1(d), and left Council Chambers during discussion of these items.
3. APPROVAL OF MINUTES
Minutes of the Special Meeting held February 15, 2000
Minutes of the Regular Meeting held February 17, 2000
2000-99 Moved by D. Mason
Seconded by C. Evanitski
"THAT the minutes of the special meeting of the Municipality of Bayham held
February 15,2000 be approved."
Disposition: Motion Carried
2000-100 Moved by D. Mason
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
February 17,2000 be approved."
Disposition: Motion Carried
4. DELEGATIONS
(a) 9:05 a.m.—Kim Tait,representative Bayham Community Policing Committee gave a
brief presentation regarding their activities and requested financial support for 2000.
Item 9.1(g)
(b) 9:30 a.m.—Kathleen Steele,made a presentation regarding a Roads Needs Study
completed by the former Village of Port Burwell, and encouraged Council to proceed
with carrying out the priorities of that report which would include the paving of Addison
and Tennyson Streets.
Item 7.1(a)
COUNCIL MINUTES - 46 - March 2,2000
4. DELEGATIONS (continued)
(c) Maureen Beatty,Co-ordinator of Planning,regarding
Items 6.1(a), 6.1(b), 6.1(c), 6.1(d), 6.1(e), 6.1(f), 7,2(a)
(d) Sam Taylor, Fire Chief,regarding
Item 8.1(a)
(e) Suzanna Mantel, Treasurer,regarding
Item 9.1(a)
(1) 11:00 a.m.—O.P.P Staff Sergeants John Stephens,Provincial Constable Dennis
Harwood, and Charlie Williamson, Sergeant/Analyst regarding an "In Camera"
session matter. Elgin County Warden Duncan McPhail and Clerk Mark McDonald were
also in attendance.
Item 11.1(b)
5. INFORMATION ITEMS
2000-101 Moved by M Schafer
Seconded by C. Evanitski
"THAT Information Items 5(a)through 5(1)be received for information."
Disposition: Motion Carried Unanimously
(a) Federation of Canadian Municipalities correspondence dated February 9 and 10, 2000
regarding "Call for Nominations: Race Relations Award" and invitation to the FCM
Annual Conference and Municipal Expo to be held in London June 2-5, 2000.
File: A01
(b) Minutes of the Long Point Region Conservation Authority meeting held February 2,
2000.
File: A16
(c) Minutes of the Bayham Community Policing Committee meeting held January 19, 2000.
File: C06
(d) Minutes of the Bayham Community Centres Committee meeting held February 8, 2000.
File: C06
(e) Minutes of the Elgin Trans Canada Trail Committee meeting held January 21, 2000.
File: C06
(f) Minutes of the Bayham 150/2000 Committee meeting held January 17, 2000.
File: C06
(g) Minutes of the Bayham Community Economic Development and Tourism Committee
meeting held February 9, 2000.
File: C06
(h) Correspondence dated February 18, 2000 from the Federation of Canadian Municipalities
regarding "National Infrastructure Program: Update" also "FCM Launches Sustainable
Community Award"
File: A01
COUNCIL MINUTES - 47 - March 2,2000
5. INFORMATION ITEMS (continued)
(i) Correspondence dated February 10, 2000 from the Minister of Agriculture, Food and
Rural Affairs regarding support by the Municipality of Bayham of the County of Elgin
resolution concerning OMAFRA changes.
File: A16
(j) Correspondence dated February 14, 2000 from the Office of the Minister of Transport
responding to Bayham correspondence regarding Canadians for Responsible and Safe
Highways.
File: A16
(k) Correspondence dated February 11,2000 from Steve Peters,M.P.P. regarding the issue
of Highway 401 safety.
File: A16
(1) Correspondence dated February 8, 2000 from the Ministry of Transportation regarding
our correspondence requesting a Drivers Examination Centre in the County of Elgin.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Correspondence dated February 16,2000 from Small Craft Harbours regarding the
Facility in Port Burwell.
File: L04
2000-102 Moved by C. Evanitski
Seconded by M Schafer
"THAT the correspondence dated February 16, 2000 from. Small Craft Harbours
regarding the Facility in Port Burwell be received and discussed during budget
deliberations."
Disposition: Motion Carried Unanimously
(b) Staff Report F2000-06 regarding Printing of Port Burwell Tourism Brochures.
File: MOO
2000-103 Moved by D. Mason
Seconded by M Schafer
"THAT Staff Report F2000-06 be received;
AND THAT Staff be authorized to proceed with the reprinting of the Port Burwell
Tourism Brochure by Aylmer Express at an estimated cost of$1,360 plus applicable
taxes for 10,000 copies."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 48 - March 2, 2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
I. CORRESPONDENCE&REPORTS
(c) Staff Memorandum D2000-08 regarding Maple Meadows, Port Burwell Family
Residences.
File: D14
2000-104 Moved by M Schafer
Seconded by C. Evanitski
"THAT Staff Memorandum D2000-08 regarding a request by Port Burwell Family
Residences for permission to utilize the complex common room for ESL Classes
(English as a Second Language) to be conducted by the Thames Valley District
School Board be received and referred to Cumming Cockburn Limited for
comment."
Disposition: Motion Carried Unanimously
(d) Staff Report D2000-11 regarding the Elgin St. Thomas Trans Canada Trail Committee.
File: DO6TCT
2000-105 Moved by M Schafer
Seconded by D. Mason
"THAT Staff Report D2000-11 be received;
AND THAT in accordance with Bayham Council Resolution No. 99-438 dated
August 5, 1999, Staff be directed to develop terms of reference for the Bayham
Trans Canada Trail Committee and to advertise for interested citizens to be
appointed (preferably but not limited to one volunteer from each ward), and that
Councillor David Mason, representing Council and Maureen Beatty representing
staff be hereby appointed;
AND THAT Councillor David Mason be appointed to represent the Council of the
Corporation of the Municipality of Bayham as a voting member on the Elgin-St.
Thomas Trans Canada Trail Committee;
AND THAT a cheque in the amount of$200.00 be forwarded to the Elgin-St.
Thomas Trans Canada Trail Committee as Bayham's contribution to offset the
Committee's operating expenses and activities."
Disposition: Motion Carried Unanimously
(e) County of Elgin Notice of Application for Consent#E 5/00,to sever property described
as Part Lot 17 & 18, Concession 1, proposed to create one new lot for agricultural
purposes, submitted by Fraser DeLaPlante. Council did not support nor oppose this
application.
File: D10
(f) Staff Memorandum D2000-07 regarding the Withdrawal of Rezoning Application and
Return of Application Fee—Hans Kanter, 27 Erieus Street, Port Burwell.
File: D14
2000-106 Moved by D. Mason
Seconded by J. Nezezon
"THAT Staff Memorandum D2000-07 be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -49 - March 2,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
I. CORRESPONDENCE& REPORTS
(g) "Connecting Rural Ontario" information regarding workshop session to be held March
6, 2000.
File: A04
2000-107 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the correspondence regarding the workshop session "Connecting Rural
Ontario"be received for information."
Disposition: Motion Carried Unanimously
(h) Copy of Elgin St. Thomas Health Unit correspondence dated February 7, 2000 sent to
Gary Blazak,Planner, Cumming Cockburn Limited.
File: A16
2000-108 Moved by J.Nezezon
Seconded by D. Mason
"THAT the Elgin St. Thomas Health Unit correspondence dated February 7,2000
addressed to Gary Blazak,Planner, Cumming Cockburn Limited be received;
AND THAT staff and the planning consultant be directed to review the
correspondence and report back to Council accordingly."
Disposition: Motion Carried Unanimously
(i) Correspondence received February 16,2000 from Michael Down regarding lakeshore
properties.
File: M04
2000-109 Moved by D. Mason
Seconded by J. Nezezon
"THAT the February 16, 2000 correspondence from Michael Down regarding
lakeshore properties be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report D2000-09 regarding Line Fences Act Application—former CP Rail Lands.
Deferred to the meeting to be held March 16th
File: D06
COUNCIL MINUTES - 50 - March 2,2000
7. ROADS, AGRICULTURE & DRAINAGE
CORRESPONDENCE& REPORTS
(a) Correspondence dated February 19, 2000 from Kathleen Steele regarding paving of
Addison and Tennyson Streets in Port Burwell.
File: C13
2000-110 Moved by M Schafer
Seconded by C. Evanitski
"THAT correspondence dated February 19,2000 from Kathleen Steele be received;
AND THAT Council consider the paving of Addison Street and Tennyson Street in
Port Burwell during the 2000 budget deliberations."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report D2000-07 regarding request to Stop Up, Close and Convey a Portion of
Garner Road, Part Lot 18, South Gore/Part Lot 126, Concession STR. (Tabled from
February 16th meeting)
File: T09
Councilor Mason requested a recorded vote on the following resolution:
2000-111 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the request from Rudy Garner to stop up, close and convey a portion
of Garner Road be received;
AND THAT the Council of the Corporation of the Municipality of
Bayham hereby approves Option No. 1 identified in Staff Report No.
D2000-07 dated January 24,2000 subject to receipt of public comments;
AND THAT Mr. and Mrs.Rudy Garner agree in writing to pay for all
legal and surveying costs associated with the closure and conveyance;
AND THAT Staff be directed to prepare a by-law for Council's consideration to
stop up, close and convey a portion of Garner Road and to undertake the necessary
advertising in accordance with the provisions of the Municipal Act."
Those in favour Those opposed
C. Evanitski D. Mason
J. Nezezon
M. Schafer
M. Stewart
Disposition: Motion Carried on Recorded Vote 4 to 1
11. COMMITTEE OF THE WHOLE
2000-112 Moved by D. Mason
Seconded by J.Nezezon
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss legal matters." Item 11.1(b)
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 51 - March 2,2000
11. COMMITTEE OF THE WHOLE (continued)
2000-113 Moved by M. Schafer
Seconded by D. Mason
"THAT the Council do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
I. CORRESPONDENCE& REPORTS
(a) Staff Report P2000-04 regarding Municipality of Bayham Emergency Plan.
File: P03
2000-114 Moved by C. Evanitski
Seconded by M Schafer
"THAT Staff Report P2000-04 regarding the Bayham Emergency Plan
be received;
AND THAT By-Law No.2000-19 being a by-law to adopt the Bayham
Emergency Plan be presented to Council for enactment"
Disposition: Motion Carried Unanimously
(b) Copy of By-law/Property Standards Officer correspondence dated February 22, 2000 to
Shirley Elliot regarding a Property matter.
File: P01
2000-115 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the By-law/Property Standards Officer correspondence dated February 22,
2000 to Shirley Elliot be received for information."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register, being Cheque# 318 to Cheque # 386 inclusive, except Cheques # 335
and#349, and totaling$ 173,441.11, Accounts Payable for the period ending March 20th,
and Payroll Disbursements for the period ending February 23, 2000 totaling $ 32,961.28.
2000-116 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the Cheque Register, being Cheque#318 to Cheque#386 inclusive, except
Cheques #335 and #349, and totaling$ 173,441.11,Accounts Payable for the period
ending March 2e, and Payroll Disbursements for the period ending February 23,
2000 totaling$ 32,961.28 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 52 - March 2,2000
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE& REPORTS
(b) Memorandum dated February 10, 2000 from the Long Point Region Conservation
Authority regarding LPRCA Board Restructuring resulting from Haldimand-Norfolk
Municipal Restructuring.
File: A16
2000-117 Moved by D. Mason
Seconded by M Schafer
"THAT the Memorandum dated February 10,2000 from the Long Point Region
Conservation Authority regarding LPRCA Board Restructuring resulting from
Haldimand-Norfolk Municipal Restructuring be received;
AND THAT the Municipality of Bayharm support the model for member
appointments as presented."
Disposition: Motion Carried Unanimously
(c) Correspondence dated January 28, 2000 from the City of Belleville regarding the Ontario
Small Urban Municipalities(OSUM) Conference to be held May 3,4 and 5, 2000.
File: A04
2000-118 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the correspondence dated February 2,2000 from the City of Belleville
regarding the Ontario Small Urban Municipalities (OSUM) Conference to be held
May 3, 4 and 5, 2000 be received for information."
Disposition: Motion Carried Unanimously
(d) Elgin St. Thomas Health Unit correspondence dated February 14, 2000 regarding
"Raccoon Rabies Contingency Plan"
File: A16
2000-119 Moved by J. Nezezon
Seconded by D. Mason
"THAT the Elgin St. Thomas Health Unit correspondence dated February 14,2000
regarding "Raccoon Rabies Contingency Plan" be received;
AND THAT the Raccoon Rabies Contingency Plan for Elgin County be kept on file
maintaining access for easy reference."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 53 - March 2, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(e) Correspondence dated February 14,2000 from the YWCA of St. Thomas—Elgin,
requesting nominations for the "Women of Distinction" and "Young Woman of
Distinction"Awards. Due date March 30th.
File: A01
2000-120 Moved by C. Evanitski
Seconded by M Schafer
"THAT the correspondence dated February 14, 2000 from the YWCA of St.
Thomas—Elgin, requesting nominations for the "Women of Distinction"and
"Young Woman of Distinction"Awards be received for information."
Disposition: Motion Carried Unanimously
(f) Correspondence dated February 21, 2000 from Long Point Region Conservation
Authority regarding the LPRCA 2000 Budget and Municipal Levy and 1999 Audited
Financial Statements.
File: A16
2000-121 Moved by J.Nezezon
Seconded by D. Mason
"THAT the correspondence dated February 21,2000 from Long Point Region
Conservation Authority regarding the LPRCA 2000 Budget and Municipal Levy
and 1999 Audited Financial Statements be received for information."
Disposition: Motion Carried Unanimously
(g) Bayham Community Policing Committee correspondence received January 18, 2000
requesting funding support. (Held from previous meetings awaiting delegation)
File: C13
2000-122 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the correspondence received January 18,2000 from the Bayham
Community Policing Committee be received;
AND THAT the funding request be considered during the 2000 Budget discussion."
Disposition: Motion Carried Unanimously
(h) Correspondence received February 17, 2000 from Arthur Goethals, Secretary, Edison
Museum Board, regarding Budget items.
File: F01
2000-123 Moved by D. Mason
Seconded by J. Nezezon
"THAT the correspondence received February 17,2000 from Arthur Goethals,
Secretary of the Edison Museum Board be received;
AND THAT the restoration of the porch at the Edison Museum be referred to Staff
for review and comment and report back to Council"
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 54 - March 2,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE&REPORTS
(i) Staff Report F2000-07 regarding Summer Student Placement.
File: Fl icec
2000-124 Moved by J.Nezezon
Seconded by D. Mason
"THAT Staff Report F2000-07 regarding Summer Student Placement be received;
AND THAT the Council of the Municipality of Bayham hereby authorizes Staff to
complete and submit the required applications for Federal and Provincial funding
for summer students to be retained as follows:
• 6 Museum Tour Guides/Attendants
• 2 Public Works Labourers;
AND THAT Council shall be provided with financial information as it becomes
available prior to commitment to hire summer students;
AND THAT a copy of this resolution be forwarded to Gar Knutson,M.P., and Steve
Peters, M.P.P. for support."
Disposition: Motion Carried Unanimously
(j) Correspondence dated January 28, 2000 from the Tilllsonburg &District Multi-Service
Centre requesting funding support.
File: A01
2000-125 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the correspondence dated January 28,2000 from the Tilllsonburg &
District Multi-Service Centre be received;
AND THAT the funding request be considered during the 2000 Budget discussion."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Correspondence dated February 22, 2000 from Vienna Farms Limited requesting
permission to hook up to the Municipal Water System.
File: C13
2000-126 Moved by J. Nezezon
Seconded by C. Evanitski
"THAT the correspondence dated February 22,2000 from Vienna Farms Limited
requesting permission to hookup to the Municipal Water System be received;
AND THAT the matter be referred to Staff for review and comment and report
back to Council."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 55 - March 2,2000
11. COMMITTEE OF THE WHOLE
2000-127 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss property and legal matters."
Disposition: Motion Carried
2000-128 Moved by D.Mason
Seconded by J. Nezezon
"THAT the Council do now rise from the "In Camera" Session."
Disposition: Motion Carried
I. CORRESPONDENCE& REPORTS
(a) Staff Report F2000-05 regarding a property matter.
File: F05
(b) O.P.P. verbal report.
(c) Confidential correspondence dated February 17 and 29, 2000 regarding a property matter.
File: D06
(d) Confidential correspondence dated February 29,2000 regarding a property matter.
File: DOG
12. BY-LAWS
By-law 2000 - 19 A By-law to formulate a plan for protecting property and the
health, safety and welfare of the inhabitants of an emergency area
2000-129 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-law 2000-19 be read a first,second and third time and fmally passed."
Disposition: Motion Carried
By-law 2000 - 20 A By-law to confirm all actions of Council
2000-130 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT confirming By-law 2000-20 be read a first, second and third time and
finally passed."
Disposition: Motion Carried
COUNCIL MINUTES - 56 - March 2,2000
13. ADJOURNMENT
2000-131 Moved by C. Evanitski
Seconded by J.Nezezon
"THAT the meeting be adjourned at 3:00 p.m."
Disposition: Motion Carried
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