HomeMy WebLinkAboutFebruary 03, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, February 3,2000
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham,was held at 9:00 a.m. on
Thursday, February 3, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 9:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Evanitski declared a pecuniary interest in Item 7.1(a) regarding the Engineers'
Final Report respecting the Bartley Drain .
3. APPROVAL OF MINUTES
Minutes of the Special Meeting held January 19,2000
Minutes of the Regular Meeting held January 20, 2000
2000-47 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the minutes of the special meeting of the Municipality of Bayham held
January 19,2000 be approved."
Disposition: Motion Carried Unanimously
2000-48 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
January 20,2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 9:05 a.m. -Robert Gregson,regarding the brine tanks at the Public Works Yard,has
rescheduled for the February 171h meeting.
(b) Ralph Knowles,was present to request that improvements be made to Ridge Line which
becomes very dusty during the dry summer season, and is very rough year round. Mr.
Knowles stated that although tar and chip would be the ideal, additional gravel and dust
suppressant would suffice.
Item 7.1(b)
COUNCIL MINUTES - 25 - February 3,2000
4. DELEGATIONS (continued)
(c) Dwayne Daniel, Chief Building Official/Drainage Superintendents regarding
Items 7.1(a), 8.1(a)
(d) Sam Taylor,Fire Chief regarding
Item 8.1(b)
(e) 10:00 a.m.—Gord Murphy, Straffordville Neighbourhood Watch representative was
present and requested financial support to continue to carry out the group's activities
which now includes the recently initiated COPs,have become more costly than expected.
Item 9.1(c)
(f) 10:15 a.m. - Geoff Burn,Acres & Associated made a brief presentation summarizing
the tenders received for the Port Burwell WasteWater Treatment Plant Expansion,
answered questions from Council and provided a recommendation for Council's support.
Item 9.1(b)
(g) 11:00 a.m. -John Spriet, Spriet& Associates, and Cleason Hoover were present to
provide Council with an update regarding the proposed rebuilding of Plank Road at
Richmond and requested further input from Council.
5. INFORMATION ITEMS
2000-49 Moved by D. Mason
Seconded by M. Schafer
"THAT Information Items 5(a) through 5(e) be received for information."
Disposition: Motion Carried Unanimously
(a) Association of Municipalities of Ontario correspondence dated January 18 and 21, 2000
regarding "Province Announces New Welfare Fraud Measures" and "Waste Diversion
Organization".
File: A0l
(b) Copy of correspondence dated January 13, 2000 sent to the Minister of Agriculture, Food
and Rural Affairs by the County of Elgin regarding the closure of OMAFRA Offices.
File: A16
(c) Minutes of the Bayham Community Policing Committee meeting held November 17,
1999.
File: C06
(d) Minutes of the Long Point Region Conservation Authority meeting held January 12,
2000.
File: A16
(e) Correspondence dated January 26, 2000 from Steve Peters, M.P.P. Elgin-Middlesex-
London,regarding the Healthy Futures program.
File: A16
COUNCIL MINUTES - 26 - February 3,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE&REPORTS
(a) Correspondence dated January 2000 from the Ministry of Citizenship, Culture and
Recreation requesting nominations for The Ontario Medal for Young Volunteers, The
Ontario Volunteer Service Awards, and The Outstanding Achievement Awards for
Volunteerism in Ontario. Item 5(i)from January 20th meeting. Councillors were
requested to complete the appropriate form in support of any nomination.
File: A16
2000-50 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the correspondence dated January 2000 from the Ministry of Citizenship,
Culture and Recreation be received;
THAT the Council of the Municipality of Bayham nominate:
• Peter Rochus,Sharon Reiser and Diana Norris as candidates for consideration
to receive The Ontario Volunteer Service Award
AND THAT Staff be directed to submit the nomination forms as appropriate."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
I. CORRESPONDENCE& REPORTS
(a) Staff Report E2000-01 regarding Final Report for the Bartley Drain—Smith Branch
(formerly the Stimers Award Drain) submitted by Spriet Associates.
File: E09
2000-51 Moved by J.Nezezon
Seconded by D. Mason
"THAT Staff Report E2000-01 acknowledging the filing of the Final Report for the
Bartley Drain and Smith Branch by the Engineer, Spriet Associates on January 18,
2000 be received;
AND THAT Council set a date of February 17,2000 at 7:00 p.m. to consider the
final report;
AND THAT Staff be directed to mail notices and final reports to all persons
assessed to this drainage works."
Disposition: Motion Carried
COUNCIL MINUTES - 27 - February 3,2000
7. ROADS, AGRICULTURE & DRAINAGE (continued)
1. CORRESPONDENCE&REPORTS
(b) Correspondence received January 13,2000 from.Ralph and Rose Knowles requesting
improvements to Ridge Line.
File: C13
2000-52 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the correspondence from Ralph and Rose Knowles be received;
AND THAT Staff be directed to include provision for improved road conditions for
Ridge Line in the 2000 Budget."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) Building Permit Report for the month of January 2000.
File: P10
2000-53 Moved by J. Nezezon
Seconded by D. Mason
"THAT the Building Permit Report for the month of January 2000 be received for
information."
Disposition: Motion Carried Unanimously
(b) Staff Report P2000-02 regarding an agreement for provision of automatic aid services
with the Township of South-West Oxford.
File: P16
2000-54 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT Staff Report P2000-02 regarding an Automatic Aid Agreement
with South-West Oxford be accepted;
THAT Council approves that Schedule"B" be amended to further limit
the response area to the north side of Talbot Line only;
AND THAT By-Law 2000-03,being a by-law to authorize the Mayor
and Clerk to execute an agreement, as amended,with the Township of
South-West Oxford for the provision of automatic aid services,be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -28 - February 3,2000
8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued)
1. CORRESPONDENCE&REPORTS
(b) 2000-55 Moved by D. Mason
Seconded by C. Evanitski
"THAT Council of the Municipality of Bayham hereby requests the
Council of the Township of South-West Oxford to approve an
amendment to the Automatic Aid Agreement,Schedule"B" reinstating
the response area to include properties abutting both the north and
south sides of Talbot Line(Hwy 3)."
Disposition: Motion Carried Unanimously
(c) Correspondence received January 24, 2000 from Shirley Elliot regarding garbage.
File: M04
2000-56 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the correspondence received January 24,2000 from Shirley Elliot be
received;
AND THAT the matter be referred to the By-law Enforcement Officer."
Disposition: Motion Carried Unanimously
(d) Correspondence dated January 21,2000 from Councillor Mason regarding Port Burwell
Memorial Park and East Beach.
File: C13
2000-57 Moved by M. Schafer
Seconded by J.Nezezon
"THAT the correspondence dated January 21,2000 from Councillor Mason be
received;
AND THAT the matter be referred to Staff for input, and calculation of estimated
costs to implement, for Council's consideration during 2000 Budget discussion."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 29 - February 3,2000
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register,being Cheque# 159 to Cheque#226 totaling$ 88,244.52, Cash
Requirements for the period ending February 20, 2000 totaling $ 5,950.91, and Payroll
Disbursements for the period ending January 26, 2000 totaling $ 32,192.71.
File: F10.3
2000-58 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the Cheque Register, being cheque# 159 to cheque#226 totaling
$ 88,244.52, Cash Requirements for the period ending February 20th totaling
$ 5,950.91, and Payroll Disbursements for the period ending January 26, 2000
totaling$ 32,192.71 be approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated January 31, 2000 from Geoff Burn, Acres &Associated
summarizing the tenders received for the sewer project, and dated February 1, 2000 from
Andy Valickis, Ontario Clean Water Agency recommendation to award Contract No. 1.
File: E01
2000-59 Moved by D. Mason
Seconded by C. Evanitski
"WHEREAS the Council of the Municipality of Bayham (the"Municipality") has
reviewed the prices submitted by the tenderers on January 25,2000,for the
construction of the Port Burwell WasteWater Treatment Plant Expansion for the
Municipality under Contract No. 1 of Project Nos. 88-1338-01 and 88-1350-01;
AND WHEREAS Council is in agreement with the recommendations submitted by
The Consulting Engineers and Ontario Clean Water Agency (OCWA);
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality:
1. THAT the lowest tender, submitted by Stone Town Construction Limited,in
the amount of S 2,544,876.00 excluding GST for the construction of the Port
Burwell WasteWater Treatment Plant Expansion is hereby accepted; and
2. THAT the Ontario Clean Water Agency be so advised and requested to
prepare the necessary contract documents for execution in order to award
Contract No. 1; and
3. THAT the construction of the works be undertaken as expeditiously as
possible and that in this regard the Ontario Clean Water Agency be hereby
requested to issue, prior to the formal execution of contract documents, a
letter authorizing Stone Town Construction Limited to commence work on
the construction of the works.
4. AND THAT By-law 2000-13, being a by-law to authorize the Mayor and
Clerk to execute the Contract No.2000-01 agreement documents with Stone
Town Construction Ltd., for the Port Burwell WasteWater Treatment Plant
Expansion, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -30- February 3,2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(c) Correspondence received January 26, 2000 from Gord Murphy, Straffordville
Neighbourhood Watch representative requesting financial support.
File: C13
2000-60 Moved by J.Nezezon
Seconded by D. Mason
"THAT the correspondence received January 26,2000 from Gord Murphy,
Straffordville Neighbourhood Watch requesting financial support be received;
AND THAT the funding request be considered during the 2000 Budget discussion."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Bayham Community Policing Committee correspondence received January 18, 2000
requesting funding support. Delegation to be present at the February 17th meeting.
File: C13
10. ENVIRONMENT
No items
11. COMMITTEE OF THE WHOLE
The Clerk; upon request, vacated Council Chambers during the "In Camera" session.
2000-61 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss property,personnel and legal matters."
Disposition: Motion Carried Unanimously
2000-62 Moved by D. Mason
Seconded by J. Nezezon
"THAT the Council do now rise from the "In Camera" Session without reporting."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Confidential Staff Report H2000-02 regarding a personnel matter.
File: H08
2000-63 Moved by C. Evanitski
Seconded by D. Mason
"THAT Council confirm that Ms. Suzanna Mantel be granted three weeks vacation
for the year 2000 and that service with the former Village of Port Burwell be
included in calculation of vacation benefits for future vacation entitlement in
accordance with the personnel policy."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 31 - February 3,2000
11. COMMITTEE OF THE WHOLE (continued)
I. CORRESPONDENCE& REPORTS
(b) Confidential Staff Report H2000-01 regarding a personnel matter.
File: H08
2000-64 Moved by D. Mason
Seconded by C. Evanitski
"THAT Council authorize an employment contract with Sandra Maertens for the
position of File Clerk, such contract to expire December 31st,2000;
AND FURTHER THAT the rate of pay as directed by Council in the "In Camera"
session be offered and all other benefits be in accordance with the Personnel Policy."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2000 - 03 A By-law to authorize the Mayor and Clerk to endorse an
Agreement with the Township of South-West Oxford for provision
of Automatic Aid Services
By-law 2000— 13 A By-law to authorize the Mayor and Clerk to endorse a Contract
Agreement with Stone Town Construction Limited for the
expansion of the Sewage Treatment Plant
2000-65 Moved by M. Schafer
Seconded by D. Mason
"THAT By-laws 2000-03 and 2000-13 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
By-law 2000 - 12 A By-law to confirm all actions of Council
2000-66 Moved by D. Mason
Seconded by C. Evanitski
"THAT confirming By-law 2000-12 be read a first,second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-67 Moved by J.Nezezon
Seconded by D. Mason
"THAT the meeting be adjourned at 12:27 p.m."
Disposition: Motion Carried Unanimously
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A -1 R CLERK
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Date approved:Flo J`]/Z> 6