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HomeMy WebLinkAboutJanuary 20, 2000 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday,January 20, 1999-- man 7:00 p.m. The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on Thursday, January 20, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor John Nezezon, Councillors David Mason,Mathew Schafer and Cliff Evanitski, Administrator Kyle Kruger and Clerk Lynda Millard. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor D. Mason disclosed a pecuniary interest in item 7.1(d) as he lives on Elizabeth Street South. 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held January 6, 2000 2000-23 Moved by D. Mason Seconded by M. Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held January 6, 2000 be approved." Disposition: Motion Carried Unanimously DECLARATION OF BAYHAM SESQUICENTENNIAL Mayor Stewart gave a brief outline of the recent history of the Municipality, noting that 150th celebration activities, with the theme "Reflections & Connections"would take place throughout all communities of Bayham on July 22" and 23`d. Mayor Stewart added that a$150 investment certificate would be presented to the first boy and girl baby born in 2000 to parents residing in Bayham at the time of birth. The Mayor encouraged everyone to watch for upcoming promotion articles featuring "Bayham Bert©", mascot of the Bayham 150/2000 Committee, and plan to participate in the celebration festivities. 4. DELEGATIONS (a) 7:05 p.m.—Bryce Sibbick,Frank Cowan Insurance,was present to assist with clarification for Council and the volunteers in attendance regarding questions about Municipal insurance coverage. Mr. Sibbick advised that municipal staff, councillors and members of boards or committees of council are covered. He noted that coverage exists where Council has authority to appoint or remove committee member. COUNCIL MINUTES - 12 - January 20,2000 4. DELEGATIONS(continued) (a) Mr. Sibbick also noted that any funds would be accounted for in the records of the municipality. Any independent groups would require their own coverage for any activities they are involved with. Volunteers recruited by committees and boards of council to assist with particular functions are covered. (b) 8:00 p.m.—Randy Underhill, Jesse Dennis and Douglas Dennis,provided a brief overview of past history and requested the municipality to share costs in regard to determining the legal status of and assumption of McQuiggan Line as a municipal road. Item 7.1(b) (c) Suzanna Mantel,Treasurer regarding Items 9.1(a), 9.1(d), 9.1(e) 5. INFORMATION ITEMS 2000-24 Moved by M. Schafer Seconded by C. Evanitski "THAT Information Items 5(a) through 5(j) except item (i) be received and filed." Disposition: Motion Carried Unanimously (a) Federation of Canadian Municipalities correspondence dated January 13, 2000 regarding "Announcement of New Federal Funding for Homelessness". File: H03 (b) Minutes of the Bayham 150/2000 Committee meeting held December 13, 1999. File: C06 (c) Correspondence dated January 7 and 13,2000 from Steve Peters, MPP regarding "An Open Letter to Hon. Elizabeth Witmer" and regarding the lack of a local Driver's Examination Centre and response by David Turnbull, Minister of Transportation. File: A16 (d) Long Point Region Conservation Authority Minutes of meetings held December 1 and December 21, 1999. File: A16 (e) Tree Canada correspondence regarding Green Streets Canada. File: A01 (f) Toronto Environmental Alliance correspondence dated January 5, 2000 regarding "Ontario's New Waste Diversion Organization (WDO". File: A01 (g) Correspondence dated December 21, 1999 from Hon. Tony Clement, Minister of the Environment regarding sources of air and noise emissions under Section 9 of the Environmental Protection Act(EPA). File: A16 (h) Correspondence dated December 30, 1999 from Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs requesting input on intensive agricultural operations. File: A16 COUNCIL MINUTES - 13 - January 20,2000 5. INFORMATION ITEMS (continued) (i) Correspondence dated January 2000 from the Ministry of Citizenship, Culture and Recreation requesting nominations for The Ontario Medal for Young Volunteers, The Ontario Volunteer Service Awards, and The Outstanding Achievement Awards for Volunteerism in Ontario. To be brought forward at the next meeting of Council to be held February 3rd File: A16 (j) Correspondence dated December 1999 from the Ministry of Citizenship, Culture and Recreation requesting nominations for membership in The Order of Ontario. (Jack Petrie's name was put forward for possible consideration at the January 6th meeting. No posthumous appointments will be accepted. File: A16 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE& REPORTS (a) Staff Report D2000-04 regarding Randy Underhill, MTO Licensing of Premises for Truck Repairs. File: D00 2000-25 Moved by C. Evanitski Seconded by M. Schafer "THAT Staff Report D2000-04 be received; AND THAT Staff be authorized and directed to provide a letter stating no objection to the issuance of a licence by the Ministry of Transportation to Mr. Randy Underhill which would permit the repair of trucks owned by the trucking business at 54990 Nova Scotia Line, more particularly described as South Part Lot 9, Concession 9,Assessment Roll No. 34-01-000-001-08800-0000." Disposition: Motion Carried Unanimously (b) Staff Report D2000-03 regarding Ontario Agricultural Training Institute—Conference: "Beyond the City Lights". File: A02 & A04 2000-26 Moved by M. Schafer Seconded by C. Evanitski "THAT Staff Report D2000-03 be received; THAT Maureen Beatty and Carole Reimer be authorized to attend the Ontario Agricultural Training Institute Conference "Beyond City Lights" at Seneca College, King Campus,King City on February 28—29,2000; AND THAT the total conference costs be charged to the Economic Development & Tourism Budget." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 14 - January 20,2000 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS (a) Staff Report D2000-05 regarding Request to Stop Up Close and Convey Part of the Road Allowance Between Lots 15 & 16, Concession 3 (Part 2, Plan 11R-6293). File: T09 2000-27 Moved by D. Mason Seconded by C. Evanitski "THAT Staff Report D2000-05 be received; THAT the request of Michael Doyle, Doyle & Prendergast, Barristers & Solicitors on behalf of his client Bryan Goutouski, for the Council of the Corporation of the Municipality of Bayham to stop up, close and convey part of the road allowance between Lots 15 and 16,Concession 3,described as Part 2,Plan 11R-6293 be accepted; AND THAT Staff be directed to place the required notice for publication in a newspaper having general circulation in the municipality pursuant to the provisions of Section 300 (1) of the Municipal Act, R.S.O, 1990, Chapter M.45, as amended and to present the required road closure by-law to council for consideration." Disposition: Motion Carried Unanimously (b) Staff Report D2000-06 regarding Legal Status of McQuiggan Line,Part Lots 3,4 & 5, Concession 3. File: L08 2000-28 Moved by J. Nezezon Seconded by C. Evanitski "THAT Staff Report D2000-06 having reference to the legal status of McQuiggan Line be received; AND THAT the Municipality of Bayham co-ordinate the assumption of McQuiggan Line to a sixty-six foot(66') width pursuant to the advice of its Solicitor, and contribute one-third of all associated costs; AND FURTHER THAT if deemed necessary by the Municipality, that Mr. Douglas Dennis be requested to contribute additional lands at nominal cost for the provision of a turning circle." Disposition: Motion Carried Unanimously (c) Correspondence received January 13, 2000 from Ralph and Rose Knowles requesting improvements to Ridge Line. Deferred to February 3rd meeting. File: C13 COUNCIL MINUTES - 15 - January 20,2000 7. ROADS, AGRICULTURE & DRAINAGE (continued) 1. CORRESPONDENCE& REPORTS (d) Correspondence received January 13, 2000 from Tony Lama requesting paving of Elizabeth Street South, Port Burwell. File: C13 2000-29 Moved by C. Evanitski Seconded by M. Schafer "THAT the correspondence from Tony Lama be received; AND THAT the request for the paving of Elizabeth Street South in Port Burwell be considered in the 2000 Budget." Disposition: Motion Carried Unanimously (e) Notice of Drainage Works initiated by the Township of South-West Oxford respecting the Catfish Drain. File: E09 2000-30 Moved by J.Nezezon Seconded by M. Schafer "THAT the Notice of Drainage Works initiated by the Township of South-West Oxford respecting the Catfish Drain be received for information." Disposition: Motion Carried Unanimously S. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE&REPORTS No Items 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Accounts Payable for the period ending January 31st, and Payroll Disbursements for the period ending January 12, 2000 totaling $ 33,443.57. File: F10.3 2000-31 Moved by M. Schafer Seconded by J.Nezezon "THAT the Accounts Payable for the period ending January 31st totaling $ 133,231.98 and Payroll disbursements for the period ending January 12th 2000 totaling$ 33,443.57 be approved; AND THAT the Cheque Register dated January 20,2000 and totaling $ 150,440.66 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 16- January 20,2000 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) I. CORRESPONDENCE& REPORTS (b) Correspondence received January 17,2000 from Jaclyn Acre requesting financial support for participation in the 2000 Canadian Model and Talent Convention. File: C13 2000-32 Moved by C. Evanitski Seconded by D. Mason "THAT the correspondence received January 17,2000 from Jaclyn Acre requesting financial support for participation in the 2000 Canadian Model and Talent Convention be received for information." Disposition: Motion Carried Unanimously (c) Long Point Region Conservation Authority correspondence dated January 13, 2000 regarding their proposed 2000 Budget. File: A16 2000-33 Moved by D. Mason Seconded by C. Evanitski "THAT the correspondence dated January 13, 2000 from the Long Point Region Conservation Authority regarding the 2000 proposed Budget be received for information." Disposition: Motion Carried Unanimously (d) Staff Report F 2000-03 regarding Yearly Update to By-laws. File: F 2000-34 Moved by J. Ne:zezon Seconded by D. Mason "THAT Staff Report F2000-03 regarding yearly update to by-laws be received; THAT By-law 2000-04 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31,2000 be presented to Council for enactment; THAT By-law 2000-05 being a by-law to provide for an interim levy be presented to Council for enactment; AND THAT By-law 2000-07 being a by-law to appoint a municipal auditor be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 17 - January 20,2000 9. FINANCE, ADMINISTRATION & PERSONNEL(continued) 1. CORRESPONDENCE& REPORTS (e) Staff Report F 2000-04 regarding Bayham Community Centre. File: F05 2000-35 Moved by D. Mason Seconded by C. Evanitski "THAT Staff Report F2000-04 be received; AND THAT Council direct this matter to the Community Centre Committee for recommendation to Council." Disposition: Motion Carried Unanimously (f) Correspondence received January 4, 2000 from Sandra and Carl Hotz regarding maintenance at the Otter Valley Cemetery. File: S09 2000-36 Moved by C. Evanitski Seconded by D. Mason "THAT the correspondence received January 4, 2000 from Sandra and Carl Hotz regarding maintenance at the Otter Valley Cemetery be received; AND THAT the request for cemetery maintenance funding support in the amount of$ 650.00 be approved and included in the 2000 Budget." Disposition: Motion Carried Unanimously (g) Bayham Community Policing Committee correspondence received January 18, 2000 requesting funding support. Deferred to February 3rd meeting. File: C13 (h) The Administrator had requested Council to consider obtaining assistance from the County of Elgin in regard to a collective agreement due to the recent vote in support of union participation by Bayham Public Works employees. 2000-37 Moved by C. Evanitski Seconded by J. Nezezon "THAT the County of Elgin be requested to provide Human Resources assistance for collective agreement negotiations with the Canadian Union of Public Employees (CUPE) and the Municipality of Bayham." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 18 - January 20,2000 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS Councillor Mason had requested the addition of the following item. (i) Correspondence received January 7, 2000 from the Township of Colborne requesting support of a resolution in regard to manure spills. 2000-38 Moved by D. Mason Seconded by M. Schafer "THAT the Municipality of Bayham support the Township of Colborne resolution #750/99 regarding manure spills." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Correspondence dated November 29, 1999 from the Ontario Property Assessment Corporation regarding nominations to the Board of Directors. From January 6th File: Alb 2000-39 Moved by M. Schafer Seconded by D. Mason "THAT the correspondence dated November 29, 1999 from the Ontario Property Assessment Corporation requesting recommendations for nominations to the Board of Directors be received; AND THAT Council recommends Kyle Kruger to represent the Municipality of Bayham." Disposition: Motion Carried Unanimously (b) Correspondence received November 30, 1999 regarding appointments to Grant Review Teams for the Ontario Trillium Foundation. From December 16`h A completed application form was submitted by Shirley Biro File: C12 2000-40 Moved by J.Nezezon Seconded by D. Mason "THAT the application for membership on the Grant Review Teams for the Ontario Trillium Foundation provided by Shirley Biro be accepted; AND THAT Council recommends Shirley Biro to represent the Municipality of Bayham as a member of the Grant Review Team for the Ontario Trillium Foundation, and that the application be forwarded accordingly." Disposition: Motion Carried Unanimously 10. ENVIRONMENT No items COUNCIL MINUTES - 19 - January 20,2000 11. COMMITTEE OF THE WHOLE 1. CORRESPONDENCE& REPORTS No Items 12. BY-LAWS By-law 2000- 04 A By-law to authorize authorize borrowing for 2000 By-law 2000—05 A By-law to provide for an Interim Levy By-law 2000—07 A By-law to Appoint a Municipal Auditor 2000-41 Moved by D. Mason Seconded by C. Evanitski "THAT By-laws 2000-04,2000-05 and 2000-07 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2000 -08 A By-law to confirm all actions of Council 2000-42 Moved by C. Evanitski Seconded by D. Mason "THAT confirming By-law 2000-0S be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2000-43 Moved by D. Mason Seconded by C. Evanitski "THAT the meeting be adjourned at 9:35 p.m." Disposition: Motion Carried Unanimously YOR ERIC Date approved:., (.b 3/O U