HomeMy WebLinkAboutJanuary 06, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,January 6,-1'999- a-00 o
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham,was held at 9:00 a.m. on
Thursday, January 6, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor John Nezezon, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger and Clerk Lynda Millard.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 9.00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor M Schafer disclosed a pecuniary interest in item 11.1(a) a confidential matter.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held December 16, 1999
2000-1 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
December 16, 1999 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 9:05 a.m.-Terry and Gayle Simmons,provided a brief presentation requesting
renewal of their lease for the food booth on the East Beach in Port Burwell.
Item 9.1(f)
(b) 9:15 a.m. - Rudy Garner,gave a presentation regarding his request to Stop Up, Close
and Convey Gamer Road. Mr. Garner noted that should his request be granted he would
provide and install gates at his own cost.
Item 7.1(a)
(c) 9:30 a.m. -Wayne Casier, Chairman Bayham Community Health Action Committee
provided an outline of proposed health care services. He advised Council that the
Canadian Mental Health Association(Elgin) has indicated an interest in providing a
caseworker initially for two half days per week, and the Elgin-St. Thomas Health Unit a
,nurse for two half days a week, both subject to demand. Mr. Casier added that such a
clinic began in West Lorne in this manner and now has two full-time staff available five
:days a week. He added that establishment of a clinic should also be helpful in recruiting
a Doctor,adding that our local physician,Dr. Leatherdale, is supportive of the efforts of
the Committee to provide health care services.
COUNCIL MINUTES - 2 - January 6,2000
4. DELEGATIONS (continued)
(c) Mr. Casier stated that the property located at 9299 Plank Road in Straffordville is
centrally located to serve residents in all areas of Bayham and requested that the
Municipality provide the office space at no charge, and cover all utilities—heat, hydro
and telephone. He also added that no renovations are required in order to provide these
services.
Item 9.1(h)
(d) 9:45 a.m.—William Underhill, representative, Straffordville Cemetery Board
presented comments on the minutes of the Board meeting held December 14, 1999 and
gave a brief overview for the year on behalf of the Board. He noted that the Board has
been responsible and that the surplus funds are to be reinvested. Mr. Underhill advised of
the resignation of William Mitchell and requested support for the appointment of Brent
Stewart
Item 9.1(d)
(e) 10:00 a.m.—Frank Polvak, ratepayer, made a brief presentation requesting Council to
co-ordinate efforts regarding possible paving of a portion of Brock Street with that of
their plans to pave the parking lot at the front of#21 Brock Street.
Item 7.1(b)
(f) Maureen Beatty, Co-ordinator of Planning,regarding
Items 7.1(a), 9.1(f)
(g) Dwayne Daniel, Chief Building Official,regarding
Item 8.1(a)
(h) Suzanna Mantel, Treasurer regarding
Items 9.1(a), 9.1(e)
5. INFORMATION ITEMS
2000-2 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Information Items 5(a) through 5(m) except item (1) be received and filed."
Disposition: Motion Carried Unanimously
(a) Solid Waste &Recycling Magazine December-January 2000 issue.
File: M07
(b) Association of Municipal Managers, Clerks and Treasurers of Ontario, Professional
Development Committee correspondence dated December 17, 1999 recommending
approval of the application for Certification of the designation Certified Municipal
Officer by Kyle Kruger, Administrator.
File: H03
(c) Southwestern Ontario Chapter The Kidney Foundation of Canada correspondence dated
December 23, 1999 providing notice of the annual Door-to-Door campaign being held in
March 2000.
File: A01
(d) Lerner&Associates "Update"Newsletter November 1999 edition.
File: M07
COUNCIL MINUTES - 3 - January 6, 2000
5. INFORMATION ITEMS (continued)
(e) Ministry of Municipal Affairs and Housing correspondence dated November 19, 1999
regarding the Provincial Sales Tax Grant Program, December 21 regarding "The Fewer
Politicians Act", and December 22, 1999 regarding the provision of French language
services.
File: A16
(f) Association of Municipalities of Ontario Alert correspondence dated December 21 and
22, 1999, regarding "Volunteer Fire Fighters Under Attack"and "As the Provincial
Legislature Rises".
File: A01
(g) AMCTO EXPRESS correspondence dated December 16 and 21, 1999 regarding Bill 25
and other information.
File: A01
(h) Correspondence dated December 13, 1999 from Steve Peters regarding the Fewer
Municipal Politicians Act.
File: A16
(i) Ministry of Municipal Affairs and Housing correspondence dated December 15, 1999
regarding our views to Milt Farrow, Special Advisor on local government reform in
Haldimand-Norfolk.
File: A16
(j) Ministry of Health and Long-Term Care correspondence dated December 20, 1999
regarding Government Announces Emergency Care Ten-Point Plan.
File: A16
(k) Inky Mark, MP, News Release dated November 17, 1999 regarding Federal Government
gets Preferential Tax Treatment.
File: A16
(1) Correspondence dated December 1999 from the Ministry of Citizenship, Culture and
Recreation requesting nominations for membership in The Order of Ontario. Deferred to
next meeting.
File: A16
(m) Invitation from the City of Belleville to the OSUM Annual Conference to be held May 3,
4, and 5, 2000.
File: A04
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE&REPORTS
(a) The East Elgin Millenium Committee Accomplishments and Projections Report. One
Banner and two Flags have been provided for placement within Bayham. Council was
advised that the Committee is looking into obtaining banners for the bridge in Port
Burwell.
File: C11
2000-3 Moved by D. Mason
Seconded by J. Nezezon
"THAT the East Elgin Millenium Committee Accomplishments and Projections
Report be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -4 - January 6,2000
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
1. CORRESPONDENCE&REPORTS
(a) 2000-4 Moved by D. Mason
Seconded by M. Schafer
"THAT Council of the Municipality of Bayham directs that the East Elgin
Millenium Logo Banner be placed at the corner of Heritage Line and Plank Road;
AND THAT one East Elgin Millenium Logo Flag be placed at the Vienna Memorial
Park, and the other at the former Public School property in Eden."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2000-01 regarding Request to Stop Up Close and Convey a Portion of
Garner Road Part Lot 18, South Gore/Part Lot 126, Concession S.T.R.
File: T09
(b) Correspondence dated January 3, 2000 from Frank Polyak requesting paving of Brock
Street,Port Burwell_
File: C13
2000-5 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the correspondence dated January 3,2000 from Frank Polyak regarding
the paving of Brock Street in Port Burwell be received;
AND THAT Council consider the request during the 2000 Budget discussions."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2000-01 regarding Building Permits for 1999.
File: P10
20006 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Staff Report P2000-01 regarding 1999 Building Permits be received for
information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 5 - January 6,2000
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being cheques# 3281 to # 3332 inclusive,totaling $ 78,380.19 and
Payroll disbursements for the periods ending December 15t'1 and 29th totaling
$ 67,540.43.
File: F10.3
2000-7 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Cheque Register for cheques#3281 to#3332 inclusive,totaling
$ 78,380.19 and Payroll disbursements for the periods ending December 15th and
29th totaling$ 67,540.43 be approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated December 20, 1999 from the County of Elgin requesting support
of a Resolution passed December 16th regarding a Collective Pricing Arrangement with
Bell Canada.
File: A16
2000-8 Moved by D. Mason
Seconded by J. Nezezon
"THAT the correspondence dated December 20, 1999 from the County of Elgin
requesting support of a Resolution passed December 16th regarding a Collective
Pricing Arrangement with Bell Canada be received;
AND THAT the Council of the Municipality of Bayham support the Resolution
requesting Bell Canada to consider a special rate for telephone lines installed in
Municipal Emergency Operation Control Centres;
AND THAT Amteleeom Inc. also be requested to consider a special rate for these
purposes."
Disposition: Motion Carried Unanimously
(c) Correspondence dated November 29, 1999 from the Ontario Property Assessment
Corporation regarding nominations to the Board of Directors.
File: A16
(d) Straffordville Cemetery Board draft minutes of meeting held December 14, 1999.
File: C06
2000-9 Moved by D. Mason
Seconded by J.Nezezon
"THAT the Straffordville Cemetery Board draft minutes of meeting held December
14, 1999 be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 6 - January 6,2000
9. FINANCE, ADMINIS'1'RATION & PERSONNEL (continued)
Y. CORRESPONDENCE&REPORTS
(e) Staff Report F2000-01 regarding the Restructuring Grant.
File: F i l
2000-10 Moved by J.Nezezon
Seconded by D. Mason
"THAT Staff Report F2000-01 and the attached 1997 and 1998 financial reports
regarding the Municipal Restructuring Fund for the Municipality of Bayham be
approved."
Disposition: Motion Carried Unanimously
(f) Staff Report D2000-01 regarding Lease Renewal—Terry& Gayle Simmons, East Beach
Food Booth.
File: L04
2000-11 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a lease agreement with Terry and Gayle Simmons for the operation of
a food booth on the East Beach in Port Burwell for the Year 2000 season from April
through to September;
AND THAT Staff be authorized and directed to negotiate a new lease with Terry
and Gayle Simmons for the year 2000 season and to present the lease and
authorizing by-law to Council."
Disposition: Motion Defeated
2000-12 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff be directed to solicit tenders for use of the East Beach in Port Burwell
for the 2000 season."
Disposition: Motion Carried
Deputy Mayor Nezezon requested the addition of the following item.
(g) Correspondence dated December 20th 1999 from the County of Elgin regarding the
closing of Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) Offices.
File: A16
2000-13 Moved by J.Nezezon
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham support the Resolution of the
County of Elgin dated December 16, 1999 in regard to the closing of Ontario
Ministry of Agriculture,Food and Rural Affairs (OMAFRA) offices."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 7 - January 6, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(h) Bayham Community Health Action Committee proposal for use of Municipal owned
property in Straffordville.
2000-14 Moved by M. Schafer
Seconded by D. Mason
"THAT the Council of the Municipality of Bayham supports the request by the
Bayham Community Health Action Committee to use the Municipal owned
property at 9299 Plank Road, Straffordville for provision of health care services as
outlined in the presentation made by Wayne Casier, Chairman."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
No items
11. COMMITTEE OF THE WHOLE
2000-15 Moved by C. Evanitski
Seconded by J. Nezezon
"THAT the Council do now rise to enter into an"In Camera" Session of Committee
of the Whole to discuss property and legal matters."
Disposition: Motion Carried Unanimously
2000-16 Moved by J.Nezezon
Seconded by C. Evanitski
"THAT the Council do now rise from the "In Camera" Session without reporting."
Disposition: Motion Carried Unanimously
I. CORRESPONDENCE& REPORTS
(a) Confidential Staff Report L2000-01 regarding a legal matter. Councillor Schafer, having
previously noted a pecuniary interest, left Council Chambers during discussion of this
item.
File: L08
(b) Confidential Staff Report L2000-02 regarding a property matter.
File: L07
COUNCIL MINUTES • 8 - January 6,2000
12. BY-LAWS
By-law 2000 - 01 A By-law to authorize the Mayor and Clerk to endorse an
Agreement with Human Resources Development Canada
2000-17 Moved by M. Schafer
Seconded by C. Evanitski
"THAT By-law 2000-01 be read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2000 -02 A By-law to confirm all actions of Council
2000-18 Moved by M. Schafer
Seconded by C. Evanitski
"THAT confirming By-law 2000-02 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-19 Moved by C. Evanitski
Seconded by D. Mason
"THAT the meeting be adjourned at 12:25 p.m."
Disposition: Motion Carried Unanimously
// ` ria i
q o_i CLERK
Date approved:9,0„,...4 0/ o 6