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Home My WebLink AboutAugust 16, 2001 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,August 16,2001 7:00 p.m. The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, August 16, 2001 in Council Chambers. Present were Deputy Mayor Lynn Acre, Councillors David Mason, Mathew Schafer and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard and Co-ordinator of Planning Michael Graves. Mayor Max Stewart was absent. 1. CALL TO ORDER Deputy Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Schafer disclosed pecuniary interest in regard to item 6.1 (b) as he is related to the applicant. 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held August 2, 2001 2001-361 Moved by D. Mason Seconded by C. Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held August 2,2001 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 8:00 p.m. - Mario Chirico was present regarding proposed development in Port Burwell. Item 6.1(c) Addition of Items to the Agenda Councillor Evanitski requested to address Council in regard to items of concern under Roads, Agriculture&Drainage. Deputy Mayor Acre requested the addition of correspondence from the Township of West Grey and discussion of questions regarding streetlights and sewer connections. Added as Items 7.1(c), (d), 9.1(f) and 10.1(a) COUNCIL MINUTES - 151 - August 16,2001 5. INFORMATION ITEMS 2001-362 Moved by C. Evanitski Seconded by M. Schafer "THAT Information Items 5(b)through 5(h) be received for information." Disposition: Motion Carried Unanimously 2001-363 Moved by D. Mason Seconded by M. Schafer "THAT the Council of the Municipality of Bayham supports the correspondence dated August 8, 2001 from Steve Peters MPP opposing the delisting of audiology services by the Provincial Government." Disposition: Motion Carried Unanimously (a) Correspondence dated August 8th from Steve Peters, MPP Elgin-Middlesex-London regarding Government delisting of audiology services. File: M06 (b) Press Release regarding International Traditional Bowhunting Organization Formed. File: M06 (c) Ministry of Municipal Affairs&Housing correspondence dated July 30, 2001 regarding review of the Provincial Policy Statement. File: A16 (d) Elgin Group Police Services Board correspondence dated July 26, 2001 regarding financial matters. File: A01 (e) Release dated August 1, 2001 regarding New Municipal Property Assessment Corporation Announces Board of Directors. File: A16 (f) County of Elgin correspondence dated July 25, 2001 regarding exercising of Municipal Emergency Plans. File: A16 (g) Minutes of the Edison Museum of Vienna Board meeting held July 3, 2001. File: C06 (h) Ministry of Transportation correspondence dated August 13, 2001 regarding the Auction of Ministry Surplus Property. File: A16 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Staff Report D2001- 36 regarding Waite Honsinger Estate Severance Application E 64101. File: D10 2001-364 Moved by D. Mason Seconded by L. Acre "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Division Committee that the severance application E64/01 by the Honsinger Waite Estate be approved subject to a rezoning to a Rural Residential (RR)." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 152 - August 16,2001 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE&REPORTS (b) Staff Report D2001- 35 regarding Gene and Hugh Ketchabaw Proposed Severance Application E 69/01. File: D10 2001-365 Moved by L. Acre Seconded by D. Mason "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Division Committee that the severance application E69/01 by Gene and Hugh Ketchabaw be approved subject to a rezoning to a site specific Farm Industrial (M1) to allow a tobacco receiving station." Disposition: Motion Carried (c) Correspondence dated August 13, 2001 from Mario Chirico regarding Proposed Hagerman Street Cottage Development. File: D00 2001-366 Moved by D. Mason Seconded by M. Schafer "THAT the correspondence dated August 13,2001 from Mario Chirico regarding proposed Hagerman Street Cottage Development be received; AND THAT Mr. Chirico meet with Staff to discuss the proposals and report back to Council with recommendations." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE& REPORTS (a) Staff Report F2001-19 regarding County Road Maintenance Payments. File: F i l 2001-367 Moved by C. Evanitski Seconded by D. Mason "THAT Staff Report F2001-19 regarding County Road Maintenance Payments be received; and 1. That the County of Elgin be advised that the Municipality of Bayham agrees in principle with the allocation of its road maintenance payment based on road volumes. 2. That the County also be advised that the Municipality of Bayham also can support the process to "red-circle" allocations provided the annual inflation increase is based on the standing 2001 allocation amounts, and the subsidy rates by road class are adjusted accordingly. That the County be requested to specify of the proposed process for review and maintenance of its traffic count data." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 153 - August 16,2001 7. ROADS, AGRICULTURE & DRAINAGE (continued) 1. CORRESPONDENCE& REPORTS (b) Staff memorandum dated August 8, 2001regarding Annual Armistice Day Parade—Port Burwell. File: AO1RCL 2001-368 Moved by D. Mason Seconded by C. Evanitski "THAT the Staff Memorandum dated August 8, 2001 be received; AND THAT the Council of the Municipality of Bayham hereby requests permission from the County of Elgin to use Wellington Street for the Armistice Day Parade November 10th,2001." Disposition: Motion Carried (c) Councillor Evanitski questioned the lack of action by the Railway Company in regard to repairs at crossings on Culloden Road at Corinth and on Springer Hill Road north of Talbot Line. Staff are to look into the maintenance schedule and take action as deemed appropriate to provide repairs. (d) Deputy Mayor Acre questioned the removal of a streetlight across from Sandytown Variety, noting complaints of darkness at the Community Health Building. The Administrator is to look into replacement of same. 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE&REPORTS (a) Correspondence dated August 9, 2001 from Nancy Biekx, St. Luke's Anglican Church regarding use of the Vienna Memorial Park. File: C13 2001-369 Moved by D. Mason Seconded by L. Acre "THAT the correspondence dated August 9,2001 from Nancy Biekx, St. Luke's Anglican Church regarding use of the Vienna Memorial Park be received for information." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#2886 to Cheque#2927 inclusive, except Cheques #2887 and 2897 and totaling $ 176,832.16, Accounts Payable for the period ending August 31' and Payroll Disbursements for the period ending August 8, 2001 totaling $ 34,516.88. COUNCIL MINUTES - 154- August 16,2001 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) I. CORRESPONDENCE& REPORTS 2001-370 Moved by M. Schafer Seconded by C. Evanitski "THAT the Cheque Register, being Cheque#2886 to Cheque#2927 inclusive, except Cheques #2887 and 2897 totaling$ 176,832.16,Accounts Payable for the period ending August 314 and Payroll Disbursements for the period ending August 8, 2001 totaling $ 34,516.88 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2001-15 regarding Financial Reporting for the period ending July 31, 2001. File: F10 2001-371 Moved by C. Evanitski Seconded by M. Schafer "THAT Staff Report F2001-15 regarding Financial Reporting for the period ending July 31,2001 be received for information." Disposition: Motion Carried Unanimously (c) Staff Report C2001-16 regarding Council Remuneration. File: C11 2001-372 Moved by M. Schafer Seconded by L. Acre "THAT Staff Report C2001-16 regarding Council Remuneration be received; AND THAT the remuneration rates for members of Council as outlined in Schedule #2 to Report C2001-16 be adopted, and that the current health benefits program be made available to members of Council on an individual basis,with the premiums to be paid by the individual." Disposition: Motion Carried Unanimously (d) Staff Report C2001-17 regarding Appointments to Community Centres Committee. File: C12 2001-373 Moved by D. Mason Seconded by M. Schafer "THAT Staff Report C2001-17 be received; AND THAT By-law 2001-70, being a by-law to further amend committee appointment By-law 2001-12 be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 155 - August 16,2001 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS (e) Correspondence dated August 7, 2001 requesting funding support for the Elgin County Branch of the Ontario Plowmen's Association. File: C13 2001-374 Moved by M. Schafer Seconded by C. Evanitski "THAT the correspondence dated August 7, 2001 requesting funding support for the Elgin County Branch of the Ontario Plowmen's Association be received for information; Disposition: Motion Carried Unanimously (1) Correspondence dated July 16, 2001 from the Township of West Grey requesting support for Provincial administrative and fiscal actions to resolve the medical care practitioner shortage in Ontario. 2001-375 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham support the resolution passed by Corporation of the Township of West Grey on July 16,2001 requesting Provincial administrative and fiscal action to resolve the medical care practitioner shortage in Ontario." Disposition: Motion Carried Unanimously 10. ENVIRONMENT CORRESPONDENCE& REPORTS (a) Deputy Mayor Acre noted that the Eden Baptist Church intends to dismantle the parsonage and questioned whether two sewer connections had been installed. (It was confirmed that this property requires only one connection). 11. COMMITTEE OF THE WHOLE 2001-376 Moved by M. Schafer Seconded by D. Mason "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential property and legal matters." Disposition: Motion Carried Unanimously 2001-377 Moved by L. Acre Seconded by D. Mason "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 156- August 16, 2001 11. COMMITTEE OF THE WHOLE (continued) 1. CORRESPONDENCE& REPORTS (a) Confidential Staff Report L2001-09 regarding a legal matter. File: P14 (b) Confidential Staff Report L2001-10 regarding a property matter. File: P14 (c) Confidential Staff Report C2001-1$ regarding a property matter. File: L07 2001-378 Moved by L. Acre Seconded by C. Evanitski "THAT the Purchase Agreement between the Municipality of Bayham and Elizabeth Muhlbock be approved; THAT Staff be directed to carry out requirements necessary to meet the terms of the said Agreement; THAT Council authorizes the fmancing of the purchase by transfer from the Edison Museum of Vienna Reserve Fund and the proceeds from the sale of the vacant museum lot; AND THAT By-law 2001-72, being a by-law to authorize the execution of documents in regard to the purchase of real property in the former Village of Vienna,Municipality of Bayham, be presented to Council for enactment." Disposition: Motion Carried Unanimously 12. BY-LAWS By-law 2001 - 70 A By-law to amend Appointments By-law 2001-12 as amended By-law 2001 —72 A By-law to Authorize the Purchase of Property 2001-379 Moved by L. Acre Seconded by D. Mason "THAT By-laws 2001-70 and 2001-72 be read a first, second and third time and fmally passed." Disposition: Motion Carried Unanimously By-law 2001 - 71 A By-law Confirming All Actions of Council 2001-380 Moved by M. Schafer Seconded by L. Acre "THAT confirming By-law 2001-71 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 157- August 16,2001 13. ADJOURNMENT 2001-381 Moved by L. Acre Seconded by D. Mason "THAT the meeting be adjourned at 9:16 p.m." Disposition: Motion Carried Unanimously MAYOR LERK Date approved