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Home My WebLink AboutAugust 02, 2001 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,August 2,2001 7:00 p.m. The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, August 2, 2001 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors David Mason, Mathew Schafer and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard, Co-ordinator of Planning Michael Graves and Treasurer Richard Faber. The Clerk left Council Chambers during discussion of Item 11.1(d). 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held July 19, 2001. (It was noted that the Mover for Resolution# 2001-336 should be L. Acre not C. Evanitski). 2001-341 Moved by L. Acre Seconded by D.Mason "THAT the minutes of the regular meeting of the Municipality of Bayham held July 19,2001 be approved as corrected." Disposition: Motion Carried Unanimously 4. DELEGATIONS None Changes to the Agenda Council was advised that Staff Report F2001-15 regarding Financial Reporting for the period ending July 31, 2001 was not available and requested the addition of Staff Report C2001-15 regarding Extension of the Job Creation Partnership Program(Health Needs Assessment). (Item 9.1(d)) 5. INFORMATION ITEMS 2001-342 Moved by L. Acre Seconded by D. Mason "THAT Information Items 5(a) through 5(j) be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES -..135 -I1/41 August 2, 2001 5. INFORMATION ITEMS (a) Letter of appreciation dated July 20th from Matthew and Suzanne Scott regarding use of Vienna Memorial Park. File: M04 (b) Ontario Ministry of Health&Long-Term Care"West Nile Virus Bulletin" dated July 6, 2001. File: A16 (c) Thames Talbot Land Trust Newsletter dated Summer 2001, Volume 1, issue 1. File: A01 (d) Long Point Region Conservation Authority media release dated July 23 and July 31, 2001 regarding Low Water Advisories issued by Big Otter Creek Water Response Team. File: M06/A16 (e) Bayham Community Policing Committee minutes of meeting held June 27, 2001. File: C06 (f) Bayham Community Centres Committee minutes of meeting held May 31, 2001. File: C06 (g) Association of Municipalities of Ontario correspondence dated July 20, 2001 regarding "Province to Review Property Tax Classifications". File: A01 (h) Correspondence dated July 2001 from The Ontario Aggregate Resource Corporation regarding the 2000 Annual Report. (Report available). File: A01 (i) Tillsonburg District Memorial Hospital`Report to the Community 2000-2001" (additional information available). File: S00 (j) Draft minutes of the Elgin Group Police Services Board meeting held July 24, 2001. File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE& REPORTS (a) Staff Report D2001- 34 regarding Dzambas Proposed Severance. File: D10 2001-343 Moved by D. Mason Seconded by L. Acre "THAT the Council of the Municipality of Bayham recommend to the Elgin County Land Division Committee that the severance application E62/01 by Paul and Rada Dzambas not be approved because it does not comply with the Official Plan." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 136 - /'/5 August 2, 2001 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE& REPORTS (a) Staff Report F2001-17 regarding Drain Maintenance. File: F22 2001-344 Moved by C. Evanitski Seconded by L. Acre "THAT Staff Report F2001-17 be received; AND THAT By-law 2001-67, being a By-law to provide for the maintenance of Coomber A, Coomber F, Gilvesy Baldwin, Magyar Dieleman, No. 1, Pollock, and White Drains and to raise the sum of $2,111.44 to cover the costs, be presented to council for enactment." Disposition; Motion Carried Unanimously (b) Correspondence dated July 24, 2001 from Diana Norris, Straffordville Watermelon Fest, regarding Watermelon Fest activities to be held August 25th File: C13 2001-345 Moved by M. Schafer Seconded by C. Evanitski "THAT the correspondence dated July 24,2001 from Diana Norris regarding Watermelon Fest activities be received; AND THAT Council approve the proposed Parade Route; AND THAT the Council of the Municipality of Bayham hereby requests permission from the County of Elgin to use Plank Road from Third Street, south to Heritage Line and Heritage Line west to the Bayham Community Centre on Saturday August 25,2001 between 9:30 and 11:00 a.m. during the Parade in Straffordville; AND THAT the Bayham Public Works Department co-ordinate traffic safety and control with the Fire Department." Disposition: Motion Carried Unanimously (c) Staff Memorandum C2001-08 regarding Tractor Parade on August 4th in Port Burwell. File: C13 Council was advised that Loyall Granger had contacted the office and that the parade has been cancelled for this year. 2001-346 Moved by M. Schafer Seconded by C. Evanitski "That Staff Memo 2001-08 regarding the Tractor Parade in Port Burwell be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES =--i-37--/96 August 2,2001 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE& REPORTS (a) Building Permit Report for the month of July 2001. File: P l 0 2001-347 Moved by C. Evanitski Seconded by L. Acre "THAT the Building Permit Report for the month of July 2001 be received for information." Disposition: Motion Carried Unanimously (b) Request from Sandra Johnson requesting permission to use Centennial Ball Park in Port Burwell on August 25th for an Otter's Edge Trailer Park Ball Tournament, File: C13 2001-348 Moved by C. Evanitski Seconded by D. Mason "THAT the request for permission by Sandra Johnson, on behalf of an Otter's Edge Trailer Park Ball Tournament to use Centennial Ball Park on August 25, 2001 be approved." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Staff Report P2001-06 regarding Partnerships Toward Safer Communities Program. (Council Appointee required. Council was also advised that John Nezezon had resigned from the Edison Museum Board). File: P06 2001-349 Moved by L. Acre Seconded by M. Schafer "THAT By-law 2001-68, being a by-law to further amend By-law 2001-12 by appointing Cliff Evanitski as the Council representative to the joint-coordinating committee for the Partnerships Toward Safer Communities Program and removing John Nezezon as an appointee to the Edison Museum of Vienna Board, be presented to Council for enactment." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Cheque Register being Cheque#2734 to Cheque#2885 inclusive, except Cheques #2734, 2744, 2780, 2819 to 2824, 2827 and 2828 totaling $ 232,177.30, Accounts Payable for the period ending August 15th and Payroll Disbursements for the periods ending July 11 and 25,2001 totaling $ 69,411.38. COUNCIL MINUTES 138 -/'-/7 August 2, 2001 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) I. CORRESPONDENCE& REPORTS 2001-350 Moved by M. Schafer Seconded by C. Evanitski "THAT the Cheque Register, being Cheque#2734 to Cheque#2885 inclusive, except Cheques#2734, 2744,2780, 2819 to 2824, 2827 and 2828 totaling $232,177.30,Accounts Payable for the period ending August 150" and Payroll Disbursements for the periods ending July 11 and 25,2001 totaling$69,411.38 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2001-14 regarding 2001 Tax Rates&Levies. File: F05.01 2001-351 Moved by M. Schafer Seconded by D. Mason THAT Staff Report F2001-14 and F2001-18 regarding 2001 Tax Rates & Levies be received and approved as updated; AND THAT By-Law 2001-66, being a Bylaw to adopt the Assessments on which Taxes shall be levied for the year 2001,the Current Estimates for year 2001,to establish a final Tax Levy for the year 2001,to adopt Tax Rates,provide for Penalty and Interest in default of payment and the collection thereof, be presented to Council for enactment." Disposition: Motion Carried Unanimously (c) Staff Report F2001-16 regarding FIR-MPMP Reporting. File: F l OFIR 2001-352 Moved by L. Acre Seconded by C. Evanitski "THAT Staff Report F2001-16 regarding FIR MPMP Reporting be received; AND THAT the Administration publish the 2000 Performance Measures for the Municipality of Bayham in the most cost effective and efficient way manner, in accordance with Section 83 of the Municipal Act,R.S.O. 1990, as amended." Disposition: Motion Carried Unanimously (d) Staff Report C2001-15 regarding the extension of the Job Creation Partnership Program. File: C11 2001-353 Moved by L. Acre Seconded by C. "THAT Staff Report C2001- 15 regarding the extension of the Job Creation Partnership Program to complete the East Elgin Health Needs Assessment be received; AND THAT the Mayor and Clerk be authorized to endorse any necessary amendments to the Agreement." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 139- / 41 " August 2, 2001 10. ENVIRONMENT 1. CORRESPONDENCE&REPORTS None 11. COMMITTEE OF THE WHOLE 1. CORRESPONDENCE& REPORTS 2001-354 Moved by L. Acre Seconded by M. Schafer "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential property and personnel matters." Disposition: Motion Carried Unanimously 2001-355 Moved by C. Evanitski Seconded by D. Mason "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Confidential Staff Report L2001-08 regarding a property matter. File: L00 2001-356 Moved by D. Mason Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham expresses its opposition to the proposed charging of entrance fees and the gating of the entrance to the boardwalk at the Provincial Park in Port Burwell." Disposition: Motion Carried Unanimously (b) Correspondence dated July 17, 2001 regarding a property matter. File: L07 (c) Correspondence dated July 19,2001 regarding a property matter. File: L07 (d) Confidential Staff Report H2001-04 regarding a personnel matter. File: H08 2001-357 Moved by L. Acre Seconded by C. Evanitski "THAT the recommendations contained in the report from Personnel Management Associates dated July 2001 and Staff Report 112001-04 be adopted, and that staff be authorized to carry out the necessary procedures under the Pay Equity Act. Disposition: Motion Carried Unanimously COUNCIL MINUTES - 140 - /V9 August 2, 2001 12. BY-LAWS By-law 2001 66 A By-law to Adopt 2001 Assessments and Current Estimates, Establish 2001 Levy and Tax Rates and Provide for Penalty& Interest and Collection Thereof By-law 2001 - 67 A By-law to Provide for the Maintenance of Drains and Raise Funds to Cover the Costs By-law 2001 - 68 A By-law to amend Appointments By-law 2001-12 as amended 2001-358 Moved by C. Evanitski Seconded by M. Schafer "THAT By-laws 2001-66, 2001-67 and 2001-68 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2001-69 A By-law Confirming All Actions of Council 2001-359 Moved by D. Mason Seconded by M. Schafer "THAT confirming By-law 2001-69 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2001-360 Moved by D. Mason Seconded by M. Schafer "THAT the meeting be adjourned at 10:45 p.m." Disposition: Motion Carried Unanimously 4114A-'A' ERIC Date approved: QL.c /e/,- / f