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Home My WebLink AboutMarch 22, 2001 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDV1LLE, ONTARIO Thursday,March 22,2001 7:00 p.m. The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, March 22, 2001 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors Mathew Schafer and CliffEvanitski, Administrator Kyle Kruger, Clerk Lynda Millard and Planning Co-ordinator Michael Graves. Absent was Councillor David Mason. 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Schafer disclosed pecuniary interest in regard to item 6.1 (c) and left Council Chambers during discussion of same. 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held March 1, 2001 Minutes of the Special Meeting held March 12, 2001 2001-130 Moved by C. Evanitski Seconded by L. Acre "THAT the minutes of the regular meeting of the Municipality of Bayham held March 1, 2001 be approved." Disposition: Motion Carried Unanimously 2001-131 Moved by L. Acre Seconded by C. Evanitski "THAT the minutes of the special meeting of the Municipality of Bayham held March 12, 2001 be approved." Disposition: Motion Carried Unanimously Item 9.1 (f) was added at the request of Councillor Schafer 4. DELEGATIONS 7:05 p.m.—Cindy Rattai,representing the Straffordville Minor Baseball Association, was present. Cindy questioned how the Teen Town rental fee of$100 had been established, noting that the group assisted with setup and did 90% of the cleanup. She noted that often the Teen Town dances have between 15 —25 teens who are not allowed in due to numbers restrictions and questioned whether any flexibility could be allowed. COUNCIL MINUTES - 57 - March 22,2001 4. DELEGATIONS (continued) Cindy Rattai was advised that Staff would check with the Fire Chief and the group would be notified of the capacity limits prior to the next dance on April 13th. Cindy noted that the Ball Park lighting panel does not appear to be waterproof and Staff were directed to look into this situation and see that any necessary work is carried out. Additionally she requested that both gates be made accessible by one key. Concerns were raised regarding damage to the ball diamond by those renting the hall. Item 8.1(b) 8:00 p.m.—Mary Wells and Jackie Fallstrom,were present to advise Council of a Vienna Trading Post (V.T.P.) proposed business plan for property located in Vienna. The proposal would incorporate local Vienna and Bayham history and provide a sales outlet for homemade crafts etc. Item 6.1(d) 9:00 a.m.—Cindy Franklins Chairman, and Cheryl Peters and Tony Csinos, members Edison Museum of Vienna Board, were present regarding a confidential matter. Item 11.1(d) 5. INFORMATION ITEMS 2001-132 Moved by M. Schafer Seconded by L. Acre "THAT Information Items 5(a)through 5(k) be received for information." Disposition: Motion Carried Unanimously (a) AMO correspondence dated March 1 and March 5, 2001 regarding "AMO attends Ontario Pre Budget Consultations"and "AMO Active Participant in Next Phase of Inquiry Which Begins March 6th" File: A01 O (b) Backgrounder Information dated March 2,2001 regarding "Brownftelds:Proposals for Legislation". File: A16 (c) Ontario Property Assessment Corporation communiqué regarding "The Ontario Parcel Alliance". File A16 (d) Organization of Small Urban Municipalities correspondence dated March 1, 2001 regarding the Annual Conference to be held May 2—5. File: A04 (e) Molson Canada correspondence dated February 16, 2001 regarding"Local Heroes" initiatives. File: A01 (f) Health Canada information sheet regarding"Children and youth in your community have the opportunity to have their voices heard at a meeting of the United Nations in September 2001". See www.childday.gc.ca. File: A16 COUNCIL MINUTES - 58 March 22, 2001 5. INFORMATION ITEMS (continued) (g) National Kids Day in support of Kids Help Phone correspondence dated February 26, 2001. File: A01 (h) Catfish Creek Conservation Authority 2000 Annual Report—50th Anniversary Edition. File: A01 (i) Copy of the County of Elgin correspondence dated March 9, 2001 to Vikki Taylor regarding request to install signage. File: A16 (j) Correspondence dated March 2001 from Parks&Recreation Ontario regarding "Summer Active". (k) SOTO Partner News March 2001 edition. File: A01 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE& REPORTS (a) Staff Report D2001-16 regarding Severance Application E 19/01 by Peter and Anna Peters. File: D10 2001-133 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Division Committee that the severance application E 19101, submitted by Peter and Anna Peters for property described as Part Lot 21, Concession 4, being a 1.4 hectare(3.5 acre) parcel on the east side of Toll Gate Road, South of Calton Line (County Rd. No. 45), be approved, subject to a rezoning of the property to Estate Residential(ER)and Hazard Lands to deal with a tributary creek at the rear of the property,and payment of$500 cash in lieu of parkland dedication to the Municipality of Bayham." Disposition: Motion Carried Unanimously (b) Staff Report D2001-17 regarding Severance Application E 16/01 by Gregory Houlton. File: D10 2001-134 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Division Committee that the severance application E 16/01 submitted by Gregory Houlton for property described as Part Lot 6, Concession 9, being a 0.5 hectare(1.24 acre) parcel on the east side of Culloden Road, South of Best Line, be approved, subject to approval from the Chief Building Official regarding the feasibility of new private wells and septic systems for each of the proposed lots, and payment of$1,000 cash in lieu of parkland dedication to the Municipality of Bayham." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 59 - March 22, 2001 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE& REPORTS (c) Staff Report D2001-19 regarding Severance Application by Sandytown Developments. File: D10 2001-135 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Division Committee that the severance application for Sandytown Developments for Part of Hubbard Block, and Part of A.J. Massecar and Adam Yeager Block and Part of Lots 1,2 & 3, South Talbot Road,Plan 205,Municipality of Bayham on the east side of Plank Road, South of Heritage Line, be approved subject to the applicants ensuring that the building meets building code requirements to the satisfaction of the Chief Building Official, and that the purchaser and vendor enter into an agreement regarding the sharing of parking on the retained lot, and subject to a site specific rezoning." Disposition: Motion Carried (d) Correspondence dated March 20, 2001 from Mary Wells and Jackie Fallstrom. File: C13 2001-136 Moved by L. Acre Seconded by M. Schafer "THAT the correspondence dated March 20, 2001 from Mary Wells and Jackie Fallstrom be received for information." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE& REPORTS None 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE& REPORTS (a) Building Permit Report for the month of February 2001. File: P09 2001-137 Moved by L. Acre Seconded by M. Schafer "THAT the Building Permit Report for the month of February 2001 be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 60 - March 22, 2001 8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued) 1. CORRESPONDENCE&REPORTS (b) Correspondence received March 1, 2001 from Cindy Rattai, Straffordville Minor Baseball Association. File: A01 2001-138 Moved by L. Acre Seconded by C. Evanitski "THAT the correspondence from Cindy Rattai, Straffordville Minor Baseball Association received March 1,2001 be received for information." Disposition: Motion Carried Unanimously (c) Staff Memorandum No. 0015 regarding Fire Dispatch Agreement. File: P16 2001-139 Moved by L. Acre Seconded by M. Schafer "THAT Staff Memorandum No. 0015 from Fire Chief Sam Taylor be received; AND THAT By-law 2001-31, being a by-law to authorize the Mayor and Clerk to execute an Agreement with the City of St. Thomas for the Provision of Emergency Dispatch Services be presented to Council for enactment." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Information submitted by Art Veldhuizen requesting permission to establish a Bee Yard on municipal owned property. (From March Isr, deferred to April 5, 2001. File: C13 9. FINANCE, ADMINISTRATION & PERSONNEL I. CORRESPONDENCE& REPORTS (a) Cheque Register, being Cheque#2133 to Cheque#2249 inclusive, except Cheque #2203 totaling $ 627,892.88 and Payroll Disbursements for the period ending March 7, 2001 totaling $39,913.23. 2001-140 Moved by L. Acre Seconded by C. Evanitski "THAT the Cheque Register, being Cheque#2133 to Cheque#2249 inclusive, except Cheque#2203 totaling$627,892.88 and Payroll Disbursements for the period ending March 7,2001 totaling$39,913.23 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 61 - March 22, 2001 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS (b) Staff Report C2001-07 regarding Community Centre Requests for Waived Rental Fees. File: C11 2001-141 Moved by L. Acre Seconded by C. Evanitski "THAT Staff Report C2001-07 regarding Community Centre Requests for Waived Rental Fees be received for information." Disposition: Motion Carried Unanimously (c) Correspondence dated February 27, 2001 from the Canadian Red Cross regarding sale of raffle lottery tickets under Provincial License No, P010004. File: P09 2001-142 Moved by M. Schafer Seconded by L. Acre "THAT the correspondence dated February 27,2001 from the Canadian Red Cross be received; AND THAT Council approves the sale of raffle lottery tickets in the Municipality of Bayham under Provincial License No. P010004." Disposition: Motion Carried Unanimously (d) Correspondence dated March 8, 2001 from Lions Foundation of Canada Dogguides Canine Vision Canada requesting permission to sell raffle lottery tickets in Bayham under Town of Oakville License#M217361. File: P09 2001-143 Moved by C. Evanitski Seconded by M. Schafer "THAT the correspondence dated March 8,2001 from the Lions Foundation of Canada Dogguides Canine Vision Canada be received; AND THAT the Council approves the sale of raffle lottery tickets in the Municipality of Bayham under the Town of Oakville License No. M217361." Disposition: Motion Carried Unanimously (e) The 2000 Annual Report of the Long Point Region Conservation Authority. File: A16 2001-144 Moved by M. Schafer Seconded by L. Acre "THAT the 2000 Annual Report of the Long Point Region Conservation Authority be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 62 - March 22,2001 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS (f) Correspondence from the City of Owen Sound dated March 5, 2001 regarding Prisoner Transportation, File: C10 2001-145 Moved by M. Schafer Seconded by L. Acre "THAT the Council of the Municipality of Bayham support the resolution of the City of Owen Sound dated March 5,2001 regarding Prisoner Transportation." Disposition: Motion Carried Unanimously 10. ENVIRONMENT 1. CORRESPONDENCE& REPORTS None 11. COMMITTEE OF THE WHOLE 1. CORRESPONDENCE& REPORTS 2001-146 Moved by M. Schafer Seconded by L. Acre "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential legal and property matters." Disposition: Motion Carried Unanimously 2001-147 Moved by C. Evanitski Seconded by M. Schafer "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Confidential Staff Report U2001-04 regarding a legal matter. File: E07 2001-148 Moved by L. Acre Seconded by C. Evanitski "THAT the Municipality of Bayham terminate the agreement with TCR Environmental Corp. as per paragraph 12, of the January 27th, 1999 agreement. The final termination date of that agreement will be May 22,2001. Further,that the Municipality of Bayham tender waste collection and disposal as soon as possible to ensure that we have a contractor for the May 22, 2001 date. Also,that staff pursue the possibility of a joint tender with neighbouring municipalities to encourage a better contract price." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 63 - March 22, 2001 11. COMMITTEE OF THE WHOLE (continued) 1. CORRESPONDENCE&REPORTS (b) Confidential Staff Report regarding a property matter. File: D10 (c) Verbal Report regarding a legal matter. (d) Verbal Report regarding a confidential matter. 12. BY-LAWS By-law 2001 —28 A By-law to Appoint Acting Weed Inspectors By-law 2001 —31 A By-law to Authorize the Mayor and Clerk to Execute an Agreement with the City of St. Thomas for Emergency Dispatch Services 2001-149 Moved by L. Acre Seconded by C. Evanitski "THAT By-laws 2001-28 and 2001-31 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2001 —29 A By-law to confirm all actions of Council 2001-150 Moved by c. Evanitski Seconded by M. Schafer "THAT confirming By-law 2001-29 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2001-151 Moved by L. Acre Seconded by C. Evanitski "TAAT the meeting be adjourned at 9:40 p.m." Disposition: Motion Carried Unanimously MAYOR CLERK Date Approved: 1""' s/�% /