HomeMy WebLinkAboutMarch 01, 2001 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,March 1,2001
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on
Thursday, March 1,2001 in Council Chambers. Present were Mayor Max Stewart,Deputy
Mayor Lynn Acre, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger, Clerk Lynda Millard and Planning Co-ordinator Michael Graves.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 9:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest and the general nature thereof.
1 APPROVAL OF MINUTES
Minutes of the Regular Meeting held February 15, 2001
2001-105 Moved by L. Acre
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
February 15, 2001 be approved."
Disposition: Motion Carried Unanimously
2001-106 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the following item be added to the Agenda as Item 9.1 (g)for consideration
by the Council of the Municipality of Bayham at the regular meeting being held
Thursday,March 1,2001:
Staff Report F2001 and attached By-law 2001-27, being a By-Law to authorize the
Mayor and Clerk to execute a Discharge of Mortgage."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
9:05 a.m.—Art Veldhuizen ratepayer,was present to request permission to establish a
bee yard on Municipal property at Beatty Line. Mr. Veldhuizen advised that he is a
member of the Ontario Beekeepers Association and has liability insurance coverage.
Item 8.1(a)
COUNCIL MINUTES - 45 - March 1,2001
4. DELEGATIONS (continued)
9:30 a.m.—Arved Neumann1 ratepayer,was present regarding the waste disposal site on
Jackson Line. He raised concerns regarding the protection of individual rights under the
Ontario Environmental Bill of Rights. The Administrator noted that the municipality is
currently awaiting a report from the solicitor.
5. INFORMATION ITEMS
2001-107 Moved by L. Acre
Seconded by M. Schafer
"THAT Information Items 5(a)through 5(i) be received for information."
Disposition: Motion Carried Unanimously
(a) AMO correspondence dated February 13, 2001 regarding President Mulvale continues to
speak out on 'Uploading'.
File: A01
(b) Federation of Canadian Municipalities correspondence dated February 19, 2001
regarding "FCM Partners with NRC to Establish National Guidelines and Best Practices
for Municipal Infrastructure Development and Renewal".
File: A01
(c) St. Thomas Economic Development Corporation correspondence dated February 12,
2001 regarding an award received for the brochure entitled"Elgin County—It's All Right
Here."
File A01
(d) Bayham Community Policing Committee minutes of meeting held January 24, 2001.
File: C06
(e) Ontario Human Rights Commission correspondence dated February 13, 2001 regarding
complaints against the City of Ottawa filed by two municipal election voters with visual
disabilities.
File: A16
(f) Port Burwell Marine Museum Committee minutes of meetings held November 21, 2000
and January 17, 2001.
File: C06
(g) Bayham Community Centres Committee minutes of meeting held January 25, 2001.
File: C06
(h) Long Point Region Conservation Authority minutes of meeting held January 31, 2001.
File: A16
(i) Fire Marshal's Communique dated February 15, 2001 regarding Firefighters' Memorial
Day Act, 2000.
File: A16
COUNCIL MINUTES - 46 - March 1,2001
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE& REPORTS
(a) Bayham Trans Canada Trail Committee draft minutes of meeting held February 22, 2001.
File: C06
2001-108 Moved by L. Acre
Seconded by D. Mason
"THAT draft minutes of the meeting of Bayham Trans Canada Trail Committee
held February 22,2001 be received;
AND THAT March 8,2001 at 7:00 p.m. be set as a date for a Public Information
meeting;
AND THAT Staff be directed to advertise in the local media."
Disposition: Motion Carried Unanimously
(b) Correspondence dated February 22, 2001 from Ron Bradfield regarding the submitted
Superbuild grant application.
File: C13
2001-109 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the correspondence dated February 22,2001 from Ron Bradfield regarding
the Superbuild grant application be received for information."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
None
2. UNFINISHED BUSINESS
(a) Staff Report D2001-08 regarding Closing of Owl Cage Road.
File: A09
2001-110 Moved by D. Mason
Seconded by L. Acre
"THAT Staff be directed to have the Owl Cage road allowance surveyed and that a
By-law closing that part of the road allowance as shown on the Notice of Road
Closing be prepared and brought forward for enactment by Council"
Disposition: Motion Carried Unanimously
COUNCIL MINUTES • 47 - March 1, 2001
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
I. CORRESPONDENCE&REPORTS
(a) Information submitted by Art Veldhuizen requesting permission to establish a Bee Yard
on municipal owned property.
File: C13
2001-111 Moved by D. Mason
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham defers the request submitted by
Art Veldhuizen to establish a Bee Yard on municipal property being Cone 6 STR
South Part Lot 114 RP11R3196 Part 1 during the period between May and
September 2001 to the March 22"d meeting of Council."
Disposition: Motion Carried Unanimously
(b) Correspondence dated February 20, 2001 from the Ministry of Agriculture,Food and
Rural Affairs requesting appointment of a Weed Inspector.
File: A16
2001-112 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Ministry of Agriculture Food and Rural Affairs correspondence dated
February 20,2001 regarding appointment of a Municipal Weed Inspector be
received;
AND THAT a By-law be prepared appointing Bryan Hall, Don Ciparis and Bryan
Steele as Acting Weed Inspectors for the Municipality of Bayham for Council's
approval."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
I. CORRESPONDENCE&REPORTS
(a) Cheque Register,being Cheque#2053 to Cheque#2132 inclusive, except Cheques
#2058, 2067, 2098 and 2111 and totaling $ 357,160.66, Cash Requirements for the
period ending March 15th and Payroll Disbursements for the period ending February 21,
2001 totaling $39,277.74.
2001-113 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Cheque Register, being Cheque#2053 to Cheque#2132 inclusive,
except#2058,2067,2098 & 2111, totaling $357,160.66, Cash Requirements for the
period ending March 15th and Payroll Disbursements for the period ending
February 21,2001 totaling$39,277.74 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 48 • March 1, 2001
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(b) Staff Report C2001-06 regarding Job Creation Partnership Program 2001.
File: C11
2001-114 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Staff Report C2001-06 regarding the Job Creation Partnership Program
2001 be received for information."
Disposition: Motion Carried Unanimously
(c) Correspondence dated February 21, 2001 from the Elgin Municipal Association
regarding tickets to the Annual Dinner to be held on Wednesday April 4th.
File: A04
2001-115 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the correspondence dated February 21,2001 from the Elgin Municipal
Association regarding tickets to the Annual Dinner to be held on Wednesday April
40'be received for information."
Disposition: Motion Carried Unanimously
(d) The 2000 Financial Statements of the Aylmer&East Elgin Agricultural Society and
correspondence dated February 5, 2001 requesting funding support.
File: A01
2001-116 Moved by L. Acre
Seconded by M. Schafer
"THAT the correspondence dated February 5, 2001 from the Ayhner and East
Elgin Agricultural Society and the 2000 Financial Statements be received;
AND THAT the Council of the Municipality of Bayham consider support during
2001 budget discussion."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 49 - March 1,2001
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE& REPORTS
(e) Staff Memorandum C2001-03 regarding a Recommendation of the Community Centres
Committee.
File: A01
2001-117 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Memo C2001-03 regarding a Recommendation of the Community
Centres Committee be received;
AND THAT the Council of the Municipality of Bayham hereby waives the rental fee
for use of the Vienna Community Centre by the Bayham Fire Fighter's Association
on March 24, 2001;
AND THAT the Association pay the appropriate cleaning fee;
AND THAT all other terms and conditions for rental remain in effect."
Disposition: Motion Carried Unanimously
(f) Staff Report C2001-05 regarding 2001 Grant Applications for Students.
File: F11
2001-118 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report C2001-05 regarding the 2001 Grant Applications for Students
be received;
AND THAT the Council of the Corporation of the Municipality of Bayham hereby
agrees to the terms and conditions of the SOTO Travel Counsellor Program and
authorizes and directs Staff to make the necessary application;
AND THAT Staff be directed to complete and submit the application forms for
funding support as appropriate;
AND THAT the Mayor and Clerk be authorized to sign all necessary application
documents."
Disposition: Motion Carried Unanimously
(g) Staff Report F2001-07 regarding Discharge OHRP Mortgage(V. Brown)
File: Roll#
2001-119 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report F2001-07 regarding Discharge OHRP Mortgage (V. Brown) be
received;
AND THAT By-law 2001-27 being a By-law to authorize the Mayor and Clerk to
execute a Discharge of Mortgage of Land be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 50- March 1, 2001
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Report U2001-03 regarding Additional Connections—Eden Portion of Sanitary
Sewer Project.
File: E01
2001-120 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Report U2001-03 be received; and
1. That additional private drain connections in the Eden service area be permitted,
at a cost to be determined on a site by site basis.
2. That prior to works commencing on any private connections,the applicant
prepay the full amount of estimated costs plus 12% engineering and
administration, plus all applicable taxes,to the Municipality.
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
None
12. BY-LAWS
By-law 2001 —23 A By-law to Authorize the Execution of an Agreement between the
Municipality and Human Resources Development Canada
By-law 2001 —24 A By-law to Appoint a By-law Enforcement Officer
By-law 2001 —27 A By-law to Authorize the Mayor and Clerk to Execute A
Discharge of Mortgage of Land(V. Brown)
2001-121 Moved by D. Mason
Seconded by L. Acre
"THAT By-laws 2001-23, 2001-24 and 2001-27 be read a first, second and third time
and finally passed."
Disposition: Motion Carried Unanimously
By-law 2001 —25 A By-law to confirm all actions of Council
2001-122 Moved by L. Acre
Seconded by C. Evanitski
"THAT confirming By-law 2001-25 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 51 - March 1, 2001
13. ADJOURNMENT
2001-123 Moved by L. Acre
Seconded by M. Schafer
"THAT the meeting be adjourned at 10:18 a.m."
Disposition: Motion Carried Unanimously
410t)t---46(44- i Lijez--2,9
MAYOR CLERK
Date Approved: ��`6�c .c- -