HomeMy WebLinkAboutFebruary 01, 2001 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,February 1, 2001
9:00 a.m.
The regular meeting of Council of the Municipality of Bayham was held at 9:00 a.m. on
Thursday,February 1,2001 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor Lynn Acre, Councillors David Mason,Mathew Schafer and Cliff vanitski,
Administrator Kyle Kruger, Clerk Lynda Millard, Planning Co-ordinator Michael Graves and
Public Works Superintendent Bob Bartlett.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 9:00 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Schafer disclosed pecuniary interest in regard to item 9.2 (a).
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held January 18, 2001
2001-58 Moved by L. Acre
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
January 18,2001 be approved."
Disposition: Motion Carried Unanimously
Minutes of the Special Meeting held January 26, 2001
2001-59 Moved by C. Evanitski
Seconded by L. Acre
"THAT the minutes of the special meeting of the Municipality of Bayham held
January 26, 2001 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
9:05 a.m.-Laurel Hevenor-Vallance,Co-ordinator Volunteer Programs, Victorian
Order of Nurses was in attendance to make a presentation to promote the VON services
which are available for members of the community.
Item 9.1(b)
COUNCIL MINUTES - 26 - February 1,2001
5. INFORMATION ITEMS
2001-60 Moved by D. Mason
Seconded by C. Evanitski
"THAT Information Items 5(a)through 5(f) be received for information."
(a) The Kidney Foundation of Canada Southwestern Ontario Chapter correspondence dated
January 23, 2001 regarding the annual Door-to-Door Campaign being held in March.
File: A01
(b) Prime Minister's Update Winter 2001 Edition
File: A16
(c) Association of Municipalities of Ontario correspondence dated January 16, 2001
regarding "AMO Makes Another Petition for Transportation and Transit Funding", and
"Class Action Lawsuit on Late Payment Charges".
File: A01
(d) Bayham Community Centres Committee minutes of meeting held November 23, 2000.
File: C06
(e) Minister of Correctional Services correspondence dated January 19, 2001 regarding
opposition to private sector involvement in delivery of correctional services in Ontario.
File: A16
(f) Copy of correspondence dated January 3,2001 from Dalton McGuinty,Leader of the
Opposition to Premier M.D. Harris regarding municipal funding changes.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Staff Memorandum D2001-07 regarding Trans Canada Trail.
File: D06
2001-61 Moved by L. Acre
Seconded by C. Evanitski
"THAT Staff memorandum D2001-07 and the attached Report from the Bayham
Trans Canada Trail Committee dated June 8,2000 be received;
AND THAT Council of the Municipality of Bayham adopts Option "C"
as outlined in the said Report as the Route through Bayham; ending at a point to be
determined at a later date;
AND THAT Staff be directed to take the necessary steps to register this as the
"Trans Canada Trail" route within Bayham;
AND THAT the County of Elgin be requested to register the portion of the route
which travels along County road allowances."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -27- February 1, 2001
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. UNFINISHED BUSINESS
(a) Disposition of Application for rezoning:
Staff Report D2001-02 regarding public hearing for rezoning application submitted by
George and Darya Rousseau to change zoning on property described as Part Lot 15,
Concession 2, (5217 Plank Road)to amend the Special Agriculture(A1-25) designation
to permit a Fruit Winery with a Retail Store. (Deferred from January 4th)
File: D14
(b) Ministry of Citizenship, Culture and Recreation correspondence dated December 2000
requesting nominations for "The Ontario Volunteer Service Awards", "The Outstanding
Achievement Awards for Voluntarism in Ontario"and "The Ontario Meatal for Young
Volunteers". (Deadline March 2, 2001) (Deferred to February 15"')
File: A16
(c) Canada Day Youth Award 2001 information package. Anyone wishing to make a
nomination are requested to read the information carefully, complete the form fully and
submit for Council's consideration. (Deadline March 30, 2001) (Deferred to February
156)
File: A16
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
(a) Staff Report PW2001-01 regarding Public Works Activities for December and January.
File: T06
2001-62 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report PW2001-01 regarding Public Works Activities for the months
of December 2000 and January 2001 be received for information."
Disposition: Motion Carried Unanimously
S. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2001- 01 regarding Police Services Board Appointments.
File: P17
2001-63 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report P2001-01 regarding a Police Services Board be received;
AND THAT the Council of the Corporation of the Municipality of Bayham agrees
with the establishment of a five(5) member Police Services Board for the
Municipalities of Bayham, Central Elgin,Dutton/Dunwich and West Elgin, and the
Townships of Malahide and Southwold,known as the "Elgin Group", and all
recommendations contrary to this be rescinded;
COUNCIL MINUTES - 28 - February 1, 2001
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
T. CORRESPONDENCE&REPORTS
(a) Resolution 2001-63 (continued)
AND THAT the following be appointed to the Joint Police Services Board, effective
upon ratification by all six participating municipalities for a term ending on
December 31,2003:
1. Mayor John R.Wilson an elected member representing
Bayham and Malahide
2. Mayor Dave Rock an elected member representing Central Elgin
3. Mr.K.Wayne Ward a community member representing
Southwold,Dutton/Dunwich and West Elgin
AND THAT By-law 2001-16, being a by-law to establish a Joint Police Services
Board, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(b) Staff Report PR2001-01 regarding 2001 Landscape Services.
File: L14
2001-64 Moved by M. Schafer
Seconded by D. Mason
"THAT Staff Report PR2001-01 regarding a 2001 Landscape Services be received;
AND THAT Staff be directed to obtain competitive quotations for Landscape
services for 2001,for the various municipal properties."
Disposition: Motion Carried Unanimously
(c) Staff Report P2001-02 regarding Contract for Dog Licensing Services.
File: P44 1_04• LEsitN
2001-65 Moved by D. Mason
Seconded by D. Evanitski
"THAT Staff Report P2001-02 regarding Contract for Dog Licensing Services be
received;
AND THAT By-law 2001-18, being a by-law to authorize the Mayor and Clerk to
execute an Agreement with Ross Learn, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -29 - February 1, 2001
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register,being Cheque# 1945 to Cheque#2024 inclusive, except Cheque
#1985 and totaling $ 64,086.88, Cash Requirements to February 20th and Payroll
Disbursements for the period ending January 24,2001 totaling $29,222.55.
2001-66 Moved by M. Schafer
Seconded by D. Mason
"THAT the Cheque Register, being Cheque# 1945 to Cheque#2024 inclusive,
except Cheque# 1985, totaling $64,086.88, Cash Requirements for the period
ending February 20th and Payroll Disbursements for the period ending January 24,
2001 totaling$29,222.55 be approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated January 12, 2001 from Laurel Hevenor-Vallance, Victorian Order
of Nurses regarding volunteer programs.
File: A01
2001-67 Moved by C. Evanitski
Seconded by D. Mason
"THAT the correspondence dated January 12,2001 from Laurel Hevenor-Vallance,
Victorian Order of Nurses regarding volunteer programs be received for
information."
Disposition: Motion Carried Unanimously
(c) Staff Report F2001-04 regarding Council Remuneration&Expenses for 2000.
File: F03
2001-68 Moved by D. Mason
Seconded by L. Acre
"Staff Report F2001-04 regarding Council Remuneration & Expenses for 2000 be
received for information."
Disposition: Motion Carried Unanimously
(d) Staff Report F2001-03 regarding Yearly Update to By-laws.
File: F
2001-69 Moved by D. Mason
Seconded by M. Schafer
"THAT Staff Report F2001-03 regarding Yearly Update to By-laws be received:
AND THAT By-law 2001-09, being a Bylaw to provide for an Interim Tax Levy for
2001, be presented to Council for enactment;
AND THAT By-law 2001-14, being a Bylaw to appoint a Municipal Auditor for the
fiscal year 2001, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES • 30 February 1,2001
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
(e) Staff Report C2001- 03 regarding Community Centres Committee Structure.
File: C11
2001-70 Moved by L. Acre
Seconded by C. Evanitski
"THAT Staff Report C2001-03 be received;
AND THAT By-law 2001- 15, being a by-law to adopt a structure for the Bayham
Community Centres Committee, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(f) Staff Report C2001-02 regarding Appointment to Port Burwell Secondary Water Supply
System.
File: C12
2001-71 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report C2001-02 be received;
AND THAT Mayor Stewart and Councillor Mason, as alternate, be appointed to
represent the Municipality of Bayham on the Joint Board of Management of the
Port Burwell Secondary Water Supply System."
Disposition: Motion Carried Unanimously
(g) Staff Report C2001-04 regarding Volunteer Appointments to Boards and Committees.
File: C11
2001-72 Moved by D. Mason
Seconded by C. Evanitsld
"THAT Staff Report C2001-04 be received;
AND THAT By-law 2001-12, being a by-law to appoint members to the various
boards and committees of Council be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 31 - February 1, 2001
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2. UNFINISHED BUSINESS
(a) Staff Report F2000-27 regarding Sewer Project Financing. (From September 7, 2000)
File: E01
2001-73 Moved by D. Mason
Seconded by L. Acre
1. "That Staff Report F2000-27 regarding financing options for the sewer project
be received;
2. That financing of the municipal portion of the EdenlStraffordvillelVienna sewer
project be established pursuant to Section 221 of the Municipal Act;
3. That the service area for the sanitary sewer project be established to coincide
with the urban areas of Vienna, Straffordville, and Eden as defined in the
Municipal Official Plan;
4. That existing development only be levied the municipal portion of the project,
and that all future development be identified for a deferred benefit pursuant to
Section 221 of the Municipal Act, and further that all future development
contribute to the works on the same basis as those immediately serviced, at a
rate indexed annually;
5. That farm properties within the immediate service area that do not have
residential use not be provided with a private drain connection;
6. That vacant lots within the immediate service area be levied on the same basis as
existing development and,for the purposes of levying the municipal portion of
the project, be considered existing development;
7. That option 2a, combining frontage and per lot levies, be established for
distribution of the project costs, with maximum and minimum frontages
established at 150 feet and 60 feet respectively;
8. And That Staff be directed to calculate and allocate costs based on the funding
percentages as approved for the Vienna, and the Straffordville I Eden projects
by the Ministry of the Environment, in accordance with the PWPF Agreement,
rather than through the sharing of costs equally across the project."
Disposition: Motion Defeated
2001-74 Moved by C. Evanitski
Seconded by D. Mason
1. "That Staff Report F2000-27 regarding financing options for the sewer project
be received;
2. That financing of the municipal portion of the Eden/Straffordville/Vienna sewer
project be established pursuant to Section 221 of the Municipal Act;
3. That the service area for the sanitary sewer project be established to coincide
with the urban areas of Vienna, Straffordville,and Eden as defined in the
Municipal Official Plan;
4. That existing development only be levied the municipal portion of the project,
and that all future development be identified for a deferred benefit pursuant to
Section 221 of the Municipal Act, and further that all future development
contribute to the works on the same basis as those immediately serviced, at a
rate indexed annually;
5. That farm properties within the immediate service area that do not have
residential use not be provided with a private drain connection;
COUNCIL MINUTES - 32 - February 1,2001
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2. UNFINISHED BUSINESS
(a) Resolution 2001-74 (continued)
6. That vacant lots within the immediate service area be levied on the same basis as
existing development and,for the purposes of levying the municipal portion of
the project, be considered existing development;
7. That option 2a, combining frontage and per lot levies, be established for
distribution of the project costs,with maximum and minimum frontages
established at 150 feet and 60 feet respectively;
S. And That Staff be directed to calculate and allocate costs equally across the
project."
Disposition: Motion Carried
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
(a) Staff Report F2001-05 regarding the Sports, Culture and Tourism Partnership Program
(SCTP).
File: F11
2001-75 Moved by L. Acre
Seconded by M. Schafer
"WHEREAS the Council of the Corporation of the Municipality of Bayham (the
"Municipality") has received and considered the Government of Ontario
Superbuild Corporation Sports, Culture and Tourism Partnerships ("SCTP")
initiative Round 1 Application Guidebook(the "Guidebook");
AND WHEREAS Council has assessed the capital priorities of the municipality
against the SCTP initiative Round 1 application requirements, as set out in the
Guidebook and intends to submit a letter of intent for qualifying the"Harbour
Marina Facility in the Port Burwell Harbour Area" project (the"Project")for
funding under Round 1 of the SCTP initiative;
AND WHEREAS Council confirms that the Municipality is compliant or in the
process of gaining compliance with the new Ministry of Environment Drinking
Water Protection Regulation, Ontario Regulation 459/00 made August 9,2000
("DWPR")
AND WHEREAS Council considers the Project to be its highest sport, recreational,
cultural or tourism infrastructure priority for the Municipality;
AND WHEREAS Council confirms that the Municipality does not have any
outstanding public health and safety issues or projects affecting its existing sport,
recreational, cultural and tourism facilities;
AND WHEREAS Council has made this resolution on the understanding that the
recitals set out herein will be relied upon by the Ontario Superbuild Corporation in
considering the Project application for funding under Round 1 of the SCTP
initiative;
NOW THEREFORE Council of the Corporation of the Municipality of Bayham
hereby resolves that Staff is directed to submit a letter of intent to the Ontario
SuperBuild Corporation respecting the qualification of the Project for funding
under Round 1 of the SCTP initiative."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 33 - February 1, 2001
11. COMMITTEE OF THE WHOLE
2001-76 Moved by C. Evanitski
Seconded by L. Acre
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss personnel and property matters."
Disposition: Motion Carried Unanimously
2001-77 Moved by M. Schafer
Seconded by L. Acre
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
I. CORRESPONDENCE& REPORTS
(a) Confidential Staff Report P2001-02 regarding a property matter.
File: L04
(b) Verbal Report regarding a personnel matter.
12. BY-LAWS
By-law 2001 —09 A By-law to authorize the Interim Tax Levy
By-law 2001 - 12 A By-law to appoint persons to Boards& Committees
By-law 2001 14 A By-law to Appoint an Auditor for 2001
By-law 2001 — 15 A By-law to adopt a Bayham Community Centres Board Structure
By-law 2001 16 A By-law to establish a Joint Police Services Board
By-law 2001 - 18 A By-law to authorize the Mayor& Clerk to execute an
Agreement with Ross Learn for the Provision of Dog Licensing
Services in 2001
2001-78 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-laws 2001-09,2001-12,2001-14,2001-15,2001-16 and 2001-18 be read a
first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2001 — 17 A By-law to confirm all actions of Council
2001-79 Moved by L. Acre
Seconded by C. Evanitski
"THAT confirming By-law 2001-17 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 34 - February 1,2001
13. ADJOURNMENT
2001-80 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the meeting be adjourned at 12:15 p.m."
Disposition: Motion Carried Unanimously
MA21-4 GL'LRK
Date Approved: l k