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Home My WebLink AboutNovember 21, 2002 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday, November 21, 2002 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday,November 21, 2002 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors David Mason,Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard, Co-ordinator of Planning Michael Graves, Public Works Superintendent Bob Bartlett,Fire Chief Sam Taylor and Treasurer Suzanna Mantel. 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. and welcomed Councillor Mason back. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held November 7, 2002 2002-478 Moved by L. Acre Seconded by M. Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held November 7, 2002 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS 7:05 p.m. - Steve Straub, resident, was present regarding Item 10.1(a) ADDITION OFAGENDA ITEMS Items 11.1(e), (f), (g) & (h) were added to the "In Camera Session 5. INFORMATION ITEMS 2002-479 Moved by L. Acre Seconded by C. Evanitski "THAT Information Items 5(a) through 5(j) be received for information." Disposition: Motion Carried Unanimously (a) Elgin Group Police Services Board minutes of meeting held October 29, 2002. File: C06 COUNCIL MINUTES - 174 - November 21, 2002 5. INFORMATION ITEMS (continued) (b) Steve Peters M.P.P. Press Release dated November 7, 2002"Hydro One gouging rural Ontario hydro users again". File: A16 (c) AMO "Alert" correspondence dated November 8& 11, 2002 regarding"Municipalities Being Blamed for Electricity Woes" and "Premier Proposes to Freeze Electricity Rates" File: A01 (d) Port Burwell Marine Museum draft minutes of meeting held October 16, 2002. File: C06 (e) Long Point Region Conservation Authority minutes of meeting held October 2, 2002. File: A16 (f) Bayham Neighbourhood Watch committee minutes of meeting held September 18, 2002. File: C06 (g) Edison Museum of Vienna draft minutes of meeting held November 5, 2002. File: C06 (h) "Celebrate Vienna" Committee draft minutes of meeting held November 12, 2002. File: C06 (i) Tillsonburg Historical Museum Society newsletter"The Society Page", November 2002. File: M07 (j) Correspondence dated October 2002 from Stephen Harper, Leader of the Opposition requesting response to survey. File: A16 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Staff Report D2002-45 regarding Site Plan Process. File: D10 2002-480 Moved by D. Mason Seconded by L. Acre "THAT Item 6.1(a) be deferred to Dec. 19 Council meeting; AND THAT a copy of the Site Plan be forwarded to the Bayham Economic Development & Tourism Committee for comment." Disposition: Motion Carried Unanimously (b) Staff Report D2002-52 regarding Comprehensive Zoning By-law. File: D14 2002-481 Moved by M. Schafer Seconded by D. Mason "THAT the Council of the municipality of Bayham receive report D2002-52." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 175 - November 21,2002 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 2. UNFINISHED BUSINESS (a) Official Plan Amendment Application to change designation on a parcel of land comprising approximately 2.3 hectares (5.6 acre) described as Part Lot 131, Concession 7, on the north side of Heritage Line, east of Toll Gate Road in the Municipality of Bayham from Agriculture to the Industrial zone, submitted by Robert Valcke. (Deferred from November 7th) 2002-482 Moved by L. Acre Seconded by M. Schafer "THAT Staff Report D2002-51 regarding the application for Official Plan Amendment by Robert Leon VaIcke be deferred." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE AND REPORTS (a) Correspondence dated November 8, 2002 from Doris VandenEeckhout requesting speed limit change, Heritage Line east of Straffordville. File: C13 2002-483 Moved by M. Schafer Seconded by L. Acre "THAT the correspondence dated November 8, 2002 from Doris VandenEeckhout requesting speed limit change, be received for information; AND THAT Council of the municipality of Bayham supports the request to reduce the speed limit on Heritage Line east of Straffordville to 50 km per hr; AND THAT the correspondence and a copy of this resolution be forwarded to the Council of the County of Elgin for consideration and support." Disposition: Motion Carried Unanimously (b) Staff Report PW2002-004 regarding Public Works Activity Report August, September and October. File: T06 "THAT Staff Report PW2002-004 regarding Public Works Activity Report August, September and October be received for information." Disposition: Motion Carried Unanimously (c) Staff Report T2002-007 regarding Winter Control Contracts. File: L04 "THAT by-laws be prepared authorizing the Mayor and Clerk to endorse agreements for winter control maintenance 2002/2003 as outlined in report T2002-007 for Council's consideration." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 176 - November 21, 2002 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) Staff Report P2002-16 regarding Open Air Burning on Agricultural Lands. File: P06 2002-486 Moved by C. Evanitski Seconded by M. Schafer "THAT Staff Report P2002-016 regarding open air burning of petroleum based products and structures on agricultural lands be received; AND THAT Staff be directed to issue burning permits for farm structures for up to a two (2)year period; AND THAT in all such permits the applicant be directed to contact the Ministry of the Environment for any direction regarding acceptable materials; AND FURTHER THAT all enforcement with respect to acceptable materials be referred to the Ministry of the Environment." Disposition: Motion Carried Unanimously (b) Correspondence dated October 31, 2002 from Jim and Betty Davison, Canine Control Shelter, advising of cancellation of services. File: P14 2002-487 Moved by M. Schafer Seconded by L. Acre "THAT the Council of the Municipality of Bayham accept the resignation of Jim and Betty Davison, Canine Control Shelter; AND THAT Staff be directed to seek proposals for dog control services in Bayham and report back to Council with a recommendation." Disposition: Motion Carried Unanimously (c) Staff Report P2002-015 regarding Policy Procedures for Dog Tags. File: P01 2002-488 Moved by L. Acre Seconded by M. Schafer "THAT a reduction of$5.00 be provided to new residents to Bayham and new dog owners for the purchase of a dog tag between October 1t and December 314." Disposition: Motion Carried Unanimously (d) Staff Report P2002-014 regarding 2003 Dog License Agent Contract. File: P01 2002-489 Moved by L. Acre Seconded by M. Schafer "THAT Staff be directed to prepare a Contract Agreement with Ms. Pam Cole for 2003 dog license agent services in accordance with the proposal received." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 177 - November 21,2002 8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued) L CORRESPONDENCE AND REPQRTS (e) Staff Report P2002-016 regarding Appointments under Property Standards By-law. File: P01 2002-490 Moved by L. Acre Seconded by D. Mason "THAT Chief Building Official, Dwayne Daniel, be appointed to act as Property Standards Officer for the Municipality of Bayham, pursuant to By-law#2002-10; AND THAT the Property Standards Committee be comprised of three ratepayers and one member of Council; AND THAT a by-law confirming appointments be prepared for enactment by Council." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL I. CORRESPONDENCE& REPORTS (a) Cheque Register being Cheque# 5159 to Cheque# 5237 inclusive, except Cheques #s 5159 and 5221 and totaling $784,527.14 and Payroll Disbursements for the period ending November 13, 2002 totaling $34,172.81 2002-491 Moved by M. Schafer Seconded by C. Evanitski "THAT the Cheque Register being Cheque#5159 to Cheque#5237 inclusive, except Cheques #5159 and 5221 totaling $784,527.14, and Payroll Disbursements for the period ending November 13,2002 totaling $34,172.81 be approved." Disposition: Motion Carried Unanimously (b) Royal Canadian Legion Port Burwell-Bayham Branch correspondence dated September 14, 2002 requesting a donation of$75. File: AO1RCL 2002-492 Moved by L. Acre Seconded by M. Schafer "THAT the Royal Canadian Legion Port Burwell-Bayham Branch correspondence dated September 14, 2002 be deferred." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 178 - November 21, 2002 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (c) Elgin-St. Thomas Health Unit correspondence dated November 13, 2002 regarding Smoking Control Bylaws for Elgin County Municipalities. File: A16 2002-493 Moved by D. Mason Seconded by L. Acre "THAT the Elgin-St. Thomas Health Unit correspondence dated November 13,2002 regarding Smoking Control bylaws for Elgin County Municipalities be received for information." Disposition: Motion Carried (d) Memo C2002-18 regarding "Celebrate Vienna" Committee Request. File: C13 2002-494 Moved by L. Acre Seconded by D. Mason "THAT Memorandum C2002-18 regarding the "Celebrate Vienna" Committee Request be received; AND THAT Council approves the letter authorizing Nancy Biekx Talbot and Valerie Donnell to approach business owners/operators to solicit support for cleanup and beautification efforts in Vienna." Disposition: Motion Carried Unanimously (e) Staff Report S2002-002 regarding Nurse Practitioner Application for Funding and attached draft minutes of Bayham Community Health Action Committee meeting held November 12, 2002. File: S08/C06 2002-495 Moved by C. Evanitski Seconded by D. Mason "THAT Staff Report 52002-002 be received; "AND THAT the Council of the Municipality of Bayham supports the recommendation of the Community Health Action Committee; AND THAT an application for funding support for a Nurse Practitioner in Bayham be submitted to the Ministry of Health and Long-Term Care." Disposition: Motion Carried Unanimously 2002-496 Moved by D. Mason Seconded by E. Evanitski "THAT the draft minutes of the Bayham Community Health Action Committee meeting held-November 12, 2002 be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 179 • November 21, 2002 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE& REPORTS (f) Staff Report F2002-022 regarding Mandatory Sewer Connections. File: F 2002-497 Moved by M. Schafer Seconded by D. Mason "THAT report F2002-22 be received and that staff be authorized to proceed in the manner indicated in the report to ensure that all properties are in compliance with the requirements of by-law 99-95; AND THAT by-law 2002-083, being a by-law to amend by-law 2001-49: to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections; AND THAT staff be authorized to retain contractors to perform the required works upon receipt and acceptance of quotations of hourly rates." Disposition: Motion Carried Unanimously 10. ENVIRONMENT 1. CORRESPONDENCE & REPORTS (a) Correspondence dated November 15, 2002 from Steve Straub regarding mandatory sewer connections. File: E01 2002-498 Moved by D. Mason Seconded by C. Evanitski "THAT the correspondence dated November 15, 2002 from Steve Straub regarding mandatory sewer connections be received for information." Disposition: Motion Carried Unanimously EXTENSION OF MEETING TIME 2002-499 Moved by D. Mason Seconded by C. Evanitski "THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall deal with business until 11:00 p.m. at its meeting of November 21, 2002." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 180- November 21,2002 11. COMMITTEE OF THE WHOLE 2002-500 Moved by C. Evanitski Seconded by L. Acre "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential personal,legal,personnel matters." Disposition: Motion Carried Unanimously 2002-501 Moved by M. Schafer Seconded by C. Evanitski "THAT the Committee of the Whole do now rise from the "In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE&REPORTS (a) Confidential correspondence regarding a personal matter. File: E01 (b) Confidential correspondence regarding a personal matter. File: E01 2002-502 Moved by D. Mason Seconded by M. Schafer "THAT the request outlined in the confidential correspondence be denied." Disposition: Motion Carried Unanimously 2002-503 Moved by L. Acre Seconded by M. Schafer "THAT the requests for extension of the deadline for mandatory sewer connections [Items 11.1(a), (c),(d), (e), (f), (g) & (h)] be denied." Disposition: Motion Carried Unanimously (c) Confidential correspondence regarding a personal matter. File: E01 (d) Confidential correspondence regarding a personal matter. File: E01 Added Items (e) Confidential correspondence regarding a personal matter. File: E01 (f) Confidential correspondence regarding a personal matter. File: E01 (g) Confidential correspondence regarding a personal matter. File: E01 (h) Confidential correspondence regarding a personal matter. File: E01 COUNCIL MINUTES - 181 - November 21, 2002 12. BY-LAWS By-law 2002 - 81 A By-law to Adopt Site Plan Control 040 kwigol By-law 2002 - 80 A By-law to Appoint a Municipal Auditor By-law 2002—83 A By-law to Amend B/L 2001-49 Regulating Building& Sewer Permits 2002-504 Moved by D. Mason Seconded by C. Evanitski "THAT By-laws 2002-80 and 2002-83 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2002— 82 A By-law to confirm all actions of Council 2002-505 Moved by L. Acre Seconded by C. Evanitski "THAT confirming By-law 2002-82 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2002-506 Moved by C. Evanitski Seconded by L. Acre "THAT the meeting be adjourned at 11:00 p.m." Disposition: Motion Carried Unanimously MA ',►R CLERK Date Approved: 1 . -�