HomeMy WebLinkAboutSeptember 05, 2002 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,September 5,2002
7:00 p.m.
Committee of Adjustment- 7:30 p.m.
The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, September 5, 2002 in Council Chambers. Present were Deputy Mayor Lynn Acre,
Councillors David Mason, Matt Schafer and Cliff Evanitski,Administrator Kyle Kruger and
Clerk Lynda Millard. Mayor Max Stewart was absent.
1. CALL TO ORDER
Deputy Mayor Lynn Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
There was no disclosure of pecuniary interest.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held August 15, 2002
Minutes of the Special Meeting held August 22, 2002
2002-371 Moved by D. Mason
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
August 15, 2002 be approved."
Disposition: Motion Carried Unanimously
2002-372 Moved by D. Mason
Seconded by C. Evanitski
"THAT the minutes of the special meeting of the Municipality of Bayham held
August 22, 2002 be deferred."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
7:05 p.m.—Jennifer Taylor,regarding garbage bins.
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COUNCIL MINUTES September 5,2002
5. INFORMATION ITEMS
2002-373 Moved by C. Evanitski
Seconded by D. Mason
"THAT Information Items 5(a) through 5(h) be received for information."
Disposition: Motion Carried Unanimously
2002-374 Moved by D. Mason
Seconded by C.Evanitski
"THAT the Council of the Municipality of Bayham supports the County of Elgin
regarding opposition to the reduction of Court time at Provincial Offences Court by
the Attorney General for Ontario."
Disposition: Motion Carried Unanimously
(a) Township of Malahide Notice of Public Meeting under the Planning Act respecting
proposed zoning by-law.
File: D14
(b) Dalton McGuinty, M.P.P. correspondence dated August 20, 2002 regarding Ontario
Municipal Board policy.
File: A16
(c) Long Point Region Conservation Authority correspondence dated August 15, 2002
regarding the 2002 LPRCA Watershed Tour held August 28, 2002.
File: A16
(d) Local Government Conference on Sustainability being held October 8— 10 in
Collingwood.
File: A04
(e) "Alzheimer Advocate" Alzheimer Society of Elgin—St. Thomas Newsletter August
2002.
File: M07
(f) Federation of Canadian Municipalities correspondence dated August 12, 2002 regarding
"Political Action Needed".
File: A16
(g) AMO correspondence dated August 13 and 22, 2002 regarding "AMO Appoints
Representative for Waste Diversion Organization Board", "$32.5 Million Announced to
Improve Ambulance Response Times", "Another Successful AMO Annual Conference
and Changes at AMO", "AMO President Ken Boshcoff Launches Three-Point Action
Plan."
File: A01
(h) Correspondence from the Minister of Citizenship and Immigration dated August 5, 2002
regarding Citizenship Week.
File: A16
(i) Copy of the County of Elgin correspondence dated August 29, 2002 to the Attorney
General regarding"Reduction of Court Time at Provincial Offences Offices".
File: A16
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COUNCIL MINUTES September 5, 2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
(a) Staff Report D2002-38 regarding Ward Severance.
File: D10
2002-375 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham recommend to Elgin County
Land Division Committee that the severance application E67/02 by Marguerite
Ward be approved subject to the parcel being merged on title with Part of Lot 3,
Plan 22 owned by Max and Sue Ward."
Disposition: Motion Carried Unanimously
2. PUBLIC MEETING- COMMITTEE OF ADJUSTMENT
2002-376 Moved by M. Schafer
Seconded by D. Mason
"THAT the Council meeting be adjourned in order to hold a Public Meeting -
Committee of Adjustment pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
2002-377 Moved by M. Schafer
Seconded by C. Evanitski
"THAT Lynn Acre be appointed chair of the Committee of Adjustment."
Disposition: Motion Carried Unanimously
1. Application:
Minor Variance Application submitted by Maria&Bernard Klassen# 4 Snow Street,
Vienna
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
Staff Report D2002-37 was presented by the Administrator.
4. Public Comments
None
S. Council Comments and Questions
None
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COUNCIL MINUTES September 5, 2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
2. PUBLIC MEETING- COMMITTEE OF ADJUSTMENT(continued)
6. Disposition of Item
2002-378 Moved by C. Evanitski
Seconded by D. Mason
"THAT the Committee of Adjustment grant the Minor Variance Application A-2102
by Maria & Bernard Klassen."
Disposition: Motion Carried Unanimously
Z Adjournment
2002-379 Moved by D. Mason
Seconded by M. Schafer
"THAT the Public Meeting be adjourned at 7:48 p.m."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
I. CORRESPONDENCE AND REPORTS
(a) Staff Report D2002-36 regarding Road Closure.
File: T09
The following motion was presented:
2002-380 Moved by D. Mason
Seconded by C. Evanitski
"THAT staff be directed to initiate procedures pursuant to the Municipal Act to
close that portion of the Road Allowance between lots 118 & 119 south of Maple
Grove Side Road as indicated in Staff Report D2002-36 and convey it to the
adjoining property owner, provided the owner pays a $350 administration fee and
covers the costs of the survey and legal expenses."
A motion was made to amend the above motion as follows:
2002-381 Moved by D. Mason
Seconded by M. Schafer
"THAT the motion be amended to add that the cost of the conveyance of the
property be at the appraised value."
Disposition: Motion Carried Unanimously
The original motion was passed unanimously as amended
COUNCIL MINUTES /S/b September 5,2002
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
L CORRESPONDENCE AND REPORTS
(a) Building Permit Report for the month of August 2002.
File: P10
2002-382 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Building Permit Report for the month of August be received for
information."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
r. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#4721 to Cheque#4820 inclusive, except Cheque
#4781 and totaling $240,017.47 and Payroll Disbursements for the period ending
August 21, 2002 totaling $38,390.37.
2002-383 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Cheque Register being Cheque#4721 to Cheque#4820 inclusive,
except Cheque #4781 and totaling $240,017.47 and Payroll Disbursements for the
period ending August 21, 2002 totaling $38,390.37 be approved."
Disposition: Motion Carried Unanimously
(b) Alzheimer Society Ontario correspondence dated August 12, 2002 regarding the sale of
raffle tickets under Lottery License P021348.
File: P09
2002-384 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the correspondence dated August 12,2002 from the Alzheimer Society
Ontario requesting permission to extend the sale of Raffle Lottery tickets into the
Municipality of Bayham under Provincial Lottery License#P021348 be approved."
Disposition: Motion Carried Unanimously
(c) Staff Memorandum C2002-12 regarding Edison Museum Board Appointment.
File: C12
2002-385 Moved by D. Mason
Seconded by C. Evanitski
"THAT Staff Memorandum C2002-12 be received;
AND THAT By-law 2002-67, being a by-law to amend appointments By-law
2002-01, as amended, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES /9/ September 5,2002
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2. UNFINISHED BUSINESS
(a) The Administrator provided a verbal report update regarding a personnel matter from
July 4, 2002.
2002-386 Moved by M. Schafer
Seconded by D. Mason
"THAT a Memorandum of Understanding be prepared for execution with CUPE to
provide that the Student category move from the Start Rate to Year 1 Rate after a
minimum of 480 regular hours worked."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
(a) Staff Report E2002-009 regarding Organic Resource Groundwater Assessment.
File: E01
2002-387 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Staff Report#E2002-009 be deferred."
Disposition: Motion Carried Unanimously
(b) Memo dated September 5, 2002 from Councillor Mason regarding "Bayham's
Malodorous Rose".
File: M04
2002-388 Moved by M. Schafer
Seconded by D. Mason
"THAT the Memo to Council from Councillor Mason be received for information."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2002-389 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss confidential property matters."
Disposition: Motion Carried Unanimously
2002-390 Moved by D. Mason
Seconded by M. Schafer
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES /S}_ September 5, 2002
11. COMMITTEE OF THE WHOLE (continued)
(a) Confidential Staff Report L2002-04 regarding a property matter.
File: L07
2002-391 Moved by M. Schafer
Seconded by D. Mason
"THAT the Purchase Agreement between the Municipality of Bayham and Paul
Wayne Scruton be approved;
THAT Staff be directed to carry out requirements necessary to meet the terms of
the said Agreement;
THAT By-law 2002-68 be added to the agenda;
AND THAT By-law 2002-68. being a by-law to authorize the Mayor and Clerk to
execute documents in regard to the purchase of real property in the Municipality of
Bayham, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2002 - 67 A By-law to Further Amend Appointments By-law 2002-01
By-law 2002---68 A By-law to Authorize the Execution of Documents Re Agreement
of Purchase and Sale of Real Property
By-law 2002 —66 A By-law to confirm all actions of Council
2002-392 Moved by D. Mason
Seconded by C. Evanitski
"THAT By-laws 2002-67 and 2002-68 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
2002-393 Moved by D. Mason
Seconded by M. Schafer
"THAT confirming By-law 2002-66 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2002-394 Moved by D. Mason
Seconded by C. Evanitski
"THAT the meeting be adjourned at 8:36 p.m."
Disposition: Motion Carried Unanimously
MAYOR CLERK
Date Approved: /9/0 2-