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Home My WebLink AboutJuly 18, 2002 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday,July 18,2002 7:00 p.m. The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, July 18, 2002 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors David Mason,Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger, Deputy Clerk Michael Graves, Treasurer Suzanna Mantel. 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held July 4, 2002 2002-315 Moved by L. Acre Seconded by C. Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held July 4,2002 be approved." Disposition: Motion Carried Unanimously 4.1 Minutes of the Regtar Meeting held July 15, 2002 2002-316 Moved by C. Evanitski Seconded by L. Acre "THAT the minutes of the special meeting of the Municipality of Bayham held July 15,2002 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:10 p.m.—Anna Fehr,regarding sewer charges (c) 7:15 p.m.—Jennifer Taylor,regarding garbage bins (b) 7:30 p.m.—Graham, Scott,Enns,regarding item 9.1 (d)Audited Financial Statements COUNCIL MINUTES - 118 - July 18,2002 5. INFORMATION ITEMS 2002-317 Moved by L. Acre Seconded by D. Mason "THAT Information Items 5(a)through 5(e) be received for information." Disposition: Motion Carried Unanimously 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Staff Report D2002-34 regarding Severance Application E62/02 John and Suzanne Augustine File: D10 2002-318 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham recommend to Elgin County Land Committee that the severance application E62/02 by John and Suzanne Augustine be approved subject to rezoning to site specific Rural Commercial(RC) and subject to the parcel being joined with Part of Lot 22, Concession 9 owned by Dave and Ruth Yallop." Disposition: Motion Carried Unanimously 2. PUBLIC MEETING 2002-319 Moved by L. Acre Seconded by M. Schafer "THAT the Council meeting he adjourned in order to hold a Public Meeting of the Committee of Adjustment pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously 1. Application: (a) 7:30 p.m. -Application for a minor variance for a parcel being approximately 0.5 hectares(1.2 acres) situated on the north side of Calton Line,east of Richmond Road, in Part Lot 4, Concession 4, in the Municipality of Bayham, which was recently severed and rezoned from the Agricultural (Al)Zone to the Rural Residential (RR) Zone. File: D14 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation Staff Report D2002-23 4. Public Comments None 5. Committee Comments and Questions None COUNCIL MINUTES - 119- July 18,2002 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 2. PUBLIC MEETING (continued) 6. Adjournment 2002-320 Moved by L. Acre Seconded by C. Evanitski "THAT the Committee of Adjustment Meeting be adjourned at 7:52 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2002-321 Moved by M. Schafer Seconded by D. Mason "THAT Minor Variance Application A-1/02 is hereby granted." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE None. 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) D. Mason gave a verbal report regarding the poor condition of the works yard in Port Burwell (b) Staff responded to a complaint letter that was sent to Fire Chief Sam Taylor. 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Cheque Register being Cheque#4565 to Cheque#4620 inclusive, and totaling $57,710.86, and Payroll Disbursements for the period ending July 10, 2002 totaling $43,862.30. 2002-322 Moved by D. Mason Seconded by M. Schafer "THAT the Cheque Register,being Cheque# 4565 to Cheque#4620 inclusive and totaling$57,710.86, and Payroll disbursements for the period ending July 10,2002 totaling$43,862.30 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 120 - July 18,2002 9. FINANCE, ADMINISTRATION & PERSONNEL Y. CORRESPONDENCE&REPORTS(continued) (b) Staff Report F2002-09 regarding Financial Report as at June 30, 2002 File: C06 2002-323 Moved by M. Schafer Seconded by C. Evanitski "THAT Staff Report F2002-09 be received for information." Disposition: Motion Carried Unanimously (c) Staff Report 2002-15 regarding 442 Applications and Vacancy Rebates File: C06 2002-324 Moved by D. Mason Seconded by L.Acre "That Staff Report 2002-15 regarding 442 reductions and commercial vacancy rebates be received; AND THAT total taxes in the amount of$ 1,888.71, as identified on Schedule A attached, be cancelled, refunded or reduced pursuant to Section 442 and 443 of the Municipal Act." AND THAT total taxes in the amount of$3,876.36 on Schedule B." Disposition: Motion Carried Unanimously (d) Graham, Scott, Enns LLP, Chartered Accountants—Audited Financial Statements as at December 31, 2001 File: C06 2002-325 Moved by L. Acre Seconded by C.Evanitski "THAT the audited financial statements for the fiscal year 2001 be received and approved." Disposition: Motion Carried Unanimously (e) Staff Report H2002-04—Updated Personnel Policy File: C06 2002-326 Moved by L. Acre Seconded by M. Schafer "THAT the Non-Union Personnel Policy as attached to Report 112002-04 be approved and adopted by Council; That the overtime provisions commence January 1,2003." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 121 - July 18,2002 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS(continued) (f) Staff Report C2002-08 regarding 2003 Election Issues (deferred from July 4, 2002) File: C07 2002-327 Moved by L. Acre Seconded by M. Schafer "THAT Report C2002-08 be received for Council Information." Disposition: Motion Carried Unanimously 10. ENVIRONMENT None 11. COMMITTEE OF THE WHOLE 2002-328 Moved by L. Acre Seconded by M. Schafer "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss confidential legal matters." Disposition: Motion Carried Unanimously 2002-329 Moved by C. Evanitski Seconded by L. Acre "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Verbal regarding a confidential property matter 12. BY-LAWS By-law 2002-50 A By-law to allow the use and future maintenance of a building encroaching on Robinson Street in the former Village of Port Burwell 2002-330 Moved by M. Schafer Seconded by L. Acre "THAT By-law 2002-50 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 122 - July 18,2002 12. BY-LAWS (continued) By-law 2002-53 A By-law to require the Preparation of a Nutrient Management Plan for Livestock Operations 2002-331 Moved by L. Acre Seconded by C. Evanitski "THAT By-law 2002-53 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2002-54 A By-law to Authorize the Execution of an Agreement of Purchase and Sale with Vienna Farms Ltd. 2002-332 Moved by D. Mason Seconded by L. Acre "THAT By-law 2002-54 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2002—55 A By-law to confirm all actions of Council 2002-333 Moved by L. Acre Seconded by M. Schafer "THAT confirming By-law 2002-55 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2002-334 Moved by L. Acre Seconded by D. Mason "THAT the meeting be adjourned at 8:55 p.m." Disposition: Motion Carried Unanimously MAYO CLERK Date Approved: 3 1/4) 2'