HomeMy WebLinkAboutJuly 04, 2002 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,July 4,2002
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, June 20, 2002 in Council Chambers. Present were Mayor Max Stewart,Deputy
Mayor Lynn Acre, Councillors David Mason, Matt Schafer and Cliff Evanitski,Administrator
Kyle Kruger, Deputy Clerk Michael Graves, Chief Building Official Dwayne Daniel and Fire
Chief Sam Taylor.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held June 20, 2002
2002-290 Moved by C. Evanitski
Seconded by L. Acre
"THAT the minutes of the regular meeting of the Municipality of Bayham held June
20, 2002 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
None.
5. INFORMATION ITEMS
2002-291 Moved by L.Acre
Seconded by C. Evanitski
"THAT Information Items 5(a) through 5(r) be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -108 - July 4,2002
5. INFORMATION ITEMS (continued)
(c) Deb Travis Port Burwell Recreation Society correspondence regarding Tub Daze.
File C06
2002-292 Moved by M. Schafer
Seconded by L. Acre
"That the correspondence dated June 3,2002 from Deb Travis,Port Burwell Recreation
Society be received;
AND THAT Council approves use of the east beach by the Port Burwell Recreation Society
and the Otter Valley/Port Burwell Optimist Club for Tub Daze celebration activities to be
held August 2,3 and 4,2002, including beer tent, subject to meeting the requirements of
the Municipal Alcohol Policy including those listed on the Outdoor Special Occasion
Permit Application, and also subject to:
• the applicable municipal building permit and/or sign permit be obtained from the
Chief Building Official and the necessary inspections undertaken;
• all required permit fees be paid to the Municipality of Bayham;
• providing the municipality with proof of certification for the pyrotechnician who
will be responsible for the fireworks;
• providing the municipality with proof of liability insurance to cover all events
including naming the municipality as an additional insured;
• obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief;
THAT all other terms and conditions of the rental agreement remain in effect;
THAT the clean up of the east beach area and any costs thereof,be the responsibility of the
organizations;
THAT arrangements be made with the Public Works Superintendent to provide Staff
assistance as regular duties permit;
AND THAT the Council of the Municipality of Bayham designates this event as a
Community Festival."
Disposition: Motion Carried
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
(a) Staff Report D2002-30 regarding Nutrient Management By-law
2002-293 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham bring the Nutrient Management
By-law forward to the July 18,2002 Council meeting for enactment"
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -109- July 4,2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS(continued)
(b) Staff Report D2002-31 regarding Bayham Drive
2002-294 Moved by M. Schafer
Seconded by L. Acre
"THAT the Council of the Municipality of Bayham share the cost of grade
preparation, granular shoulder and base asphalt on Bayham Drive between
Clearview Drive, and the train tracks on a 50/50 basis with the Town of
Tillsonburg."
Disposition: Motion Carried Unanimously
(c) Elgin St. Thomas Health Unit request to use Trans Canada Trail for Relay.
2002-295 Moved by D. Mason
Seconded by M. Schafer
"That the Municipality of Bayham grant permission to the Elgin St. Thomas Health
Unit to conduct a Trail Relay through the Bayham Trans Canada Trail."
Disposition: Motion Carried Unanimously
(d) Staff Report D2002-32 regarding the East Beach in Port Burwell.
2002-296 Moved by M. Schafer
Seconded by L. Acre
"THAT the Council of the Municipality of Bayham purchase rope and floatation
devices from Southwestern Pool & Spa for use at the East Beach in Port Burwell."
Disposition: Motion Carried Unanimously
(e) Staff Report D2002-33 regarding a request for encroachment—Port Burwell Variety
2002-297 Moved by L. Acre
Seconded by M. Schafer
"THAT staff be directed to consult with the B.I.G. Group regarding any concerns
they may have and then prepare the appropriate by-law and agreement to enter into
an encroachment agreement with the owners of the property at 41 Robinson Street
for the consideration of Council."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -110 - July 4,2002
7. ROADS, AGRICULTURE & DRAINAGE continued
I. APPLICATION
(a) Staff Report DR2002-07 regarding Sproul Municipal Drain, Extension and Branch"A"
2002-298 Moved by L. Acre
Seconded by M. Schafer
THAT the Council of the Municipality of Bayham receive staff report DR2002-07;
AND THAT the Municipality proceed with the report;
AND THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Drainage Act."
Disposition: Motion Carried Unanimously
2. Declaration of Pecuniary Interest and the General Nature Thereof
None.
3. Engineer Presentation
John Spriet, Engineer presented the report dated May 17, 2002
4. Public Comments
Gerry Wood asked a question regarding the underground water and erosion.
5. Council Comments and Questions
Councillor Mason asked about control of erosion
Councillor Evanitski asked about response from the Department of Fisheries and Oceans.
6. Adjournment
The public meeting was adjourned at 7:40 p.m.
7. Disposition of Item
2002-299 Moved by L. Acre
Seconded by M. Schafer
That in accordance with Chapter 14, Sections 44 to 46 of the Drainage Act, the
Council of the Corporation of the Municipality of Bayham hereby adopts the report
No.97099 dated May 17,2002 as prepared by Spriet Associates, and referred to as
the Sproul Municipal Drain Extension and Branch "A"
AND THAT upon adoption of the aforementioned Report,Provisional By-law No.
2002-049 be given first and second reading;
AND THAT Staff be directed to set a date for the first sitting of the Court of
Revision, and distribute copies of the Provisional By-law and Notice of the time and
place of the first siting of the Court of Revision to the affected parties."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -111 - July 4,2002
7. ROADS, AGRICULTURE & DRAINAGE (continued)
2. CORRESPONDENCE AND REPORTS
(b) Staff Memorandum dated June 28, 2002 regarding the temporary road closure for the
Heritage Plaque Ceremony—August 17,2002
2002-300 Moved by L. Acre
Seconded by C. Evanitski
"THAT By-law 2002-048 being a by-law to temporarily close Robinson Street from
Pitt Street to Brock Street to vehicular traffic be presented to Council for
Enactment."
Disposition: Motion Carried Unanimously
(c) Clayton D. Watters, Manager, Engineering Services correspondence regarding temporary
road closure for Watermelon Fest—August 24, 2002.
2002-301 Moved by C. Evanitski
Seconded by L. Acre
"That correspondence from Clayton Watters regarding the temporary road closure
for Watermelon Fest on August 24,2002 be received and that staff send
correspondence to the County of Elgin requesting the road closure necessary for the
FestivaL"
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
L CORRESPONDENCE AND REPORTS
(a) Staff Report P2002-010 regarding Fire Prevention, Public Education and a Simplified
Community Fire Risk Assessment and Analysis
2002-302 Moved by L. Acre
Seconded by C. Evanitski
"THAT Staff Report P2002-010 be received;
AND THAT Council identifies to staff those issues that would require further
information;
AND THAT Staff Report back to Council with the information and estimates of any
costs associated with these issues."
Disposition: Motion Carried Unanimously
(b) Building Permit Report for the month of June 2002.
2002-303 Moved by C. Evanitski
Seconded by L. Acre
"That the Building Permit Report for the Month of June 2002 be received as
information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -112 - July 4,2002
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#4504 to Cheque#4563 inclusive,except Cheques#
4533, and totaling $ 134,505.10, and Payroll Disbursements for the period ending June
26, 2002 totaling $ 36,701.28.
2002-304 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Cheque Register, being Cheque#4504 to Cheque#4563 inclusive,
except Cheques # 4533 and totaling$ 134, 505.10, and Payroll disbursements
for the period ending June 26,2002 totaling$ 36,701.28 be approved."
Disposition: Motion Carried Unanimously
(b) Elgin Group Police Services Board—2002 Proposed Budget
2002-305 Moved by M. Schafer
Seconded by D.Mason
"That the Municipality of Bayham approves the 2002 budget for the Elgin Group
Police Services Board as presented."
Disposition: Motion Carried Unanimously
(c) Staff Report C2002-08 regarding 2003 Election Issues
Deferred
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
None.
11. COMMITTEE OF THE WHOLE
2002-306 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council do now rise to enter into an"In Camera" Session of Committee
of the Whole to discuss confidential legal matters."
Disposition: Motion Carried Unanimously
2002-307a Moved by L. Acre
Seconded by D. Mason
"THAT the Committee of the Whole do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -113 - July 4,2002
11. COMMITTEE OF THE WHOLE continued
1. CORRESPONDENCE&REPORTS
(a) Staff Report S2002-002 regarding a confidential property matter.
(b) Staff Report H2002-03 regarding a confidential personnel matter.
(c) Staff Report 112002-05 regarding a confidential personnel matter.
2002-307b Moved by L. Acre
Seconded by D. Mason
"THAT the Municipality of Bayham donate $500 to the foodbank."
Disposition: Motion Carried Unanimously
2002-307c Moved by M. Schafer
Seconded by D. Mason
"THAT the Municipality of Bayham support the Straffordville Bantam Baseball by
donating$200.00 to their team."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2002-48 A By-law to provide for the temporary closure of a portion of
Robinson Street.
2002-308 Moved by M. Schafer
Seconded by D. Mason
"THAT By-law 2002-48 be read a first,second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-1aw2002-49 A By-law to provide for the Sproul Municipal Drain Extension and
Branch"A"
2002-309 Moved by D. Mason
Seconded by M. Schafer
"THAT By-law 2002-49 be read a first, second and provisionally passed."
Disposition: Motion Carried Unanimously
By-law 2002—47 A By-law to confirm all actions of Council
2002-310 Moved by C. Evanitski
Seconded by D. Mason
"THAT confirming By-law 2002-47 be read a first, second and third time and
finally passed."
COUNCIL MINUTES -114 • July 4, 2002
13. ADJOURNMENT
2002-311 Moved by L. Acre
Seconded by C. Evanitski
"THAT the meeting be adjourned at 9:50 p.m."
Disposition: Motion Carried Unanimously
/2/7019cAle.._
MAYOR CLERK
Date Approved: 9. c...J.4
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