HomeMy WebLinkAboutFebruary 07, 2002 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF DAYIIAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, February 7,2002
7:00 p.m.
(Public Meeting - 7:15 p.m.)
The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, February 7, 2002 in Council Chambers. Present were Mayor Max Stewart,Deputy
Mayor Lynn Acre, Councillors David Mason,Matt Schafer and Councillor Cliff Evanitski
Administrator Kyle Kruger, Clerk Lynda Millard, Coordinator of Planning Michael Graves,
Water/Wastewater Superintendent Ed Robson and Fire Chief Sam Taylor.
I. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held January 17, 2002
2002-27 Moved by C. Evanitski
Seconded by D. Mason
"THAT the minutes of the regular meeting of the Municipality of Bayham held
January 17,2002 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:00 p.m. —Henry Valks, Superintendent,Port Burwell Provincial Park was in
attendance to provide a park update. Mr. Valks advised that 2002 had been a very good
attendance year. Promotion during the off-season has been targeted as an area to increase
park use. A birding kiosk is to be installed assisting in promotion of the"Autumn
Odyssey" and eco-tourism which are gaining popularity. There are species of birds in
this area that are not found elsewhere.
Mr. Valks said that construction of a new building will incorporate additional washrooms
and an office/sales area. It is intended to have drive through lanes to reduce waiting time
for those who have already registered at the park. He noted that this will create an
increase in staffing requirements.
Mr. Valks stated that the gate entrance will not be closed this year and that a survey
regarding the use of the free beach is to be conducted.
(b) 7:45 p.m.—Ed Roloson,Water/Wastewater Superintendent, presented the Water/
Wastewater Summary Reports for 2001.
Items 10.1(a)
COUNCIL MINUTES - 13 - February 7, 2002
4. DELEGATIONS (continued)
(c) 8:00 p.m. - Staff Sergeant Ryan Cox, Elgin County Warden John Wilson,Ian Fleck,
Police Services Board Provincial representative and Constable Dennis Harwood,
Community Services Officer,were in attendance to present the 2001 Annual Report and
the proposed Request for Efficiencies for 2002.
Item 8.1(b)
(d) 9:00 p.m. —Sam Taylor,Fire Chief was in attendance to present a request for support on
behalf of the Port Burwell Firefighters' Association.
Item 8.1(c)
Addition o fAgenda Item
Councillor Mason requested the addition of correspondence added as Item 9.1(c).
5. INFORMATION ITEMS
2002-28 Moved by D. Mason
Seconded by C. Evanitski
"THAT information Items 5(a) through 5(q) be received for information;
Disposition: Motion Carried Unanimously
(a) Port Burwell Marine Museum minutes of meeting held November 20, 2001
File: C06
(b) Long Point Region Conservation Authority correspondence dated January 22, 2002
regarding the 2002 Budget and Municipal General Levy.
File: A16
(c) Bayham Community Centres Committee minutes of meeting held December 12, 2001.
File: C06
(d) Ministry of Tourism Culture&Recreation Bulletin#13 dated January 31, 2002.
File: A16
(e) Ministry of Health and Long-term Care correspondence dated December 17, 2001
responding to Bayham's support of the Township of Grey resolution regarding the
shortage of medical practitioners in Ontario.
File: A16
(f) Ministry of Finance correspondence dated January 10, 2002 responding to support of the
City of Toronto resolution requesting suspension of the PST and GST.
File: A16
(g) Ministry of Citizenship correspondence dated January 28, 2002 inviting comments on
priorities for changes to the disabled access requirements of the Ontario Building Code.
File: A16
(h) Bayham Joint Health& Safety Committee minutes of meeting held January 22, 2002.
File: C06
(i) Bayham Economic Development and Tourism Committee minutes of meeting held
November 28, 2001.
File: C06
COUNCIL MINUTES - 14 - February 7,2002
5. INFORMATION ITEMS (continued)
(j) Association of Municipalities of Ontario "Alert" correspondence dated January 18, 2002
regarding "Walkerton Inquiry Report—Part 1 Released Today".
File: A01
(k) Federation of Canadian Municipalities correspondence dated December 21, 2001 inviting
nominations for Sustainable Community Awards.
File: A01
(I) Ontario Property and Environmental Rights Alliance correspondence dated January 14,
2002 and"Update"Volume 1 No. 1 January 2002 Edition.
File: A04
(m) Government of Canada News Release dated January 29, 2002 regarding"Canada Still
Number One".
File: M06
(n) Pitch-in Ontario correspondence received January 25, 2002 regarding 2002 campaign.
File: A01
(o) Bayham Community Policing Committee minutes of meetings held October 24 and
November 29 2001.
File: C06
(p) Bayham Community Health Action Committee minutes of meeting held November 27
2001.
File: C06
(q) Copy of County of Elgin correspondence dated January 23, 2002 to the Honourable Brian
Coburn, Minister of Agriculture,Food and Rural Affairs regarding funding for bridge
repairs in Vienna.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Rail Ways to the Future Committee information and correspondence dated January 20
and 23, 2002.
File: A01
2002-29 Moved by M. Schafer
Seconded by D. Mason
"THAT the Rail Ways to the Future Committee information and correspondence
dated January 20 and 23, 2002 be received;
AND THAT the Council of the Municipality of Bayham supports the proposal
outlined in the correspondence in regard to the preservation and retention of the
rail lands between St. Thomas and Attercliffe for consideration as a viable
alternative to costly highway transportation services."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 15 - February 7,2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
CORRESPONDENCE&REPORTS
(b) Staff Report D2002-004 regarding the Municipal Website.
File: DOO
2002-30 Moved by C. Evanitski
Seconded by D. Mason
"THAT Staff Report 02002-004 regarding the Municipal Website be received for
information."
Disposition: Motion Carried Unanimously
(c) Staff Memorandum dated February 5, 2002 regarding Harbour Committee(sub-
committee of Economic Development and Tourism Committee) and attached minutes of
meeting held January 23, 2002.
2002-31 Moved by D. Mason
Seconded by L. Acre
"THAT Staff Memorandum dated February 5,2002 regarding Harbour Committee
(sub-committee of Bayham Economic Development and Tourism Committee) be
received;
AND THAT Council supports the formation of a Harbour Advisory Committee as a
sub-committee of, and reporting to,the Bayham Economic Development and
Tourism Committee;
AND THAT Ron Bradfield, Tony Lama,Ron Flick, Cindy Parrott, George Allen,
Wayne Tribe, Phenie Hayward, and Joe Stephenson be appointed to the sub-
Committee;
AND THAT the mandate of the sub-committee be to consider issues of
redevelopment, promotion, tourism and property standards issues of the Harbour
Area."
Disposition: Motion Carried Unanimously
(d) Staff Report D2002-003 regarding Official Plan.
File: D08
2002-32 Moved by L. Acre
Seconded by M. Schafer
"THAT Council approve the modifications to the Official Plan proposed by
Ministry of Municipal Affairs with the exception of:
• the minimum agricultural lot size increased to 40 hectares(100 acres);
• the requirement that all new farm-related industrial and commercial uses
require an Official Plan Amendment;
• the requirement that surplus farm dwellings not allow accessory buildings to
be included in the severance;
AND FURTHER THAT the property of Glen and Brenda Babcock be included in
the Official Plan and identified as allowing one additional residential lot;
AND FURTHER THAT the property owned by Denco Power on the east side of
Elliott Road and north of Talbot Line be identified on the Schedule A of the Official
Plan."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 16 - February 7,2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. Public Meeting
2002-33 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1. Application:
(a) Application to change zoning on a parcel of land being 0.78 hectare(L9 acre)being
severed from property described as Part Lot 28, Concession 2 on the west side of Baynor
Road north of Glen Erie Line from the Agricultural(Al)Zone to the site specific Rural
Residential(RR-32) Zone, submitted by William and Janice Kunderman.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
Staff Report D2002-02
3. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
2002-34 Moved by M. Schafer
Seconded by D. Mason
"THAT the Public Meeting be adjourned at 7:30 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Item
2002-35 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham approve the zone change for
William and Janice Kunderman from Agricultural(Al) Zone to site specific Rural
Residential(RR-32) Zone, and that By-law Number Z442-2002 be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 17 - February 7,2002
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
(a) Correspondence dated January 26, 2002 from David C. Simmonds, raising concerns in
regard to the closing of Plank Road in Vienna for bridge repairs scheduled between June
and September 2002.
File: C13
2002-36 Moved by L. Acre
Seconded by C. Evanitski
"THAT the correspondence dated January 26,2002 from David C. Simmonds,
raising concerns in regard to the closing of Plank Road in Vienna for bridge repairs
scheduled by the County of Elgin between June and September 2002 be received;
AND THAT Council of the Municipality of Bayham requests the County of Elgin to
make every attempt to schedule the repairs to the Vienna bridge to reduce the
negative impact for businesses in the area affected as much as possible."
Disposition: Motion Carried Unanimously
(b) Petition submitted requesting the paving of Chute Line in 2002.
File: C13
2002-37 Moved by C. Evanitski
Seconded by L. Acre
"THAT the Petition submitted requesting the paving of Chute Line in 2002 be
received;
AND THAT the request be considered during the 2002 budget discussions."
Disposition: Motion Carried Unanimously
S. PROPERTY, BUILDING & PROTECTIVE SERVICES
I. CORRESPONDENCE&REPORTS
(a) Building Permit Report for the month of January 2002.
File: P10
2002-38 Moved by L. Acre
Seconded by E. Evanitski
"That the Building Permit Report for the month of January 2002 be received
for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 18 - February 7, 2002
8. PROPERTY, BUILDING & PROTECTIVE SERVICES(continued)
1. CORRESPONDENCE&REPORTS
(b) Elgin Group Police Services Board Detachment Commander's Report January—
December 2001 and Request to make Efficiencies to the Elgin Group Contract. (Full
Report available)
File: P17
2002-39 Moved by L. Acre
Seconded by D. Mason
"THAT Elgin Group Police Services Board Detachment Commander's Report
January — December 2001 and Request to make Efficiencies to the Elgin Group
Contract be received;
AND THAT the recommendations be considered during the 2002 budget
discussions."
Disposition: Motion Carried Unanimously
(c) StaffReport P2002-003 regarding Defibrillator Program.
File: P16
2002-40 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report #P2002-003 regarding the implementation of the Defibrillator
Program by the Port Burwell Firefighters' Association be received;
AND THAT the Municipality support the Port Burwell Firefighters' Association in
this program, including future training and maintenance."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque #3701 to Cheque# 3801 inclusive, except Cheques
# 3722 and 3760, and totaling $127,464.80, and Payroll Disbursements for the period
ending January 23, 2002 totaling $ 36,801.39.
2002-41 Moved by L. Acre
Seconded by D. Mason
"THAT the Cheque Register, being Cheque#3701 to Cheque #3801 inclusive,
except Cheques# 3722 and 3760, totaling$ 127,464.80, and Payroll Disbursements
for the period ending January 23, 2002 totaling$ 36,801.39 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 19 - February 7, 2002
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE&REPORTS
(b) Correspondence dated from the Long Point Region Conservation Authority regarding
Status of Rock's Mill Dam—Big Otter Creek Upstream of Oxford County Rd. #13.
File: A16
2002-42 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the correspondence dated from the Long Point Region Conservation
Authority regarding Status of Rock's Mill Dam —Big Otter Creek Upstream of
Oxford County Rd. #13 be received;
AND THAT Mayor Stewart and Administrator Kruger attend the information
meeting to be held on February 14,2002 at the Otterville Community Hall at 1:30
p.m."
Disposition: Motion Carried Unanimously
Added Item
(c) Correspondence dated January 18,2002 from the Municipality of Morris-Turnberry
requesting support regarding the Line Fences Act.
File: C10
2002-43 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham supports the resolution of the
Municipality of Morris-Turnberry passed January 15,2002 regarding the Line
Fences Act."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) 2001 Water Consumption, Secondary and Water Distribution Systems Quality and 2001
Wastewater Treatment Plant Performance Reports.
File: C11
2002-44 Moved by D. Mason
Seconded by M. Schafer
"THAT the 2001 Water Consumption, Secondary and Water Distribution Systems
Quality and 2001 Wastewater Treatment Plant Performance Reports be received
for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 20- February 7, 2002
10. ENVIRONMENT (continued)
1. CORRESPONDENCE&REPORTS
(b) Staff Memorandum dated February 5, 2002 regarding Results of Public Notice - Water
Services(Hamlets of Straffordville and Eden).
File: C11
2002-45 Moved by M. Schafer
Seconded by C. Evanitski
"THAT Staff Memorandum dated February 5,2002 regarding Results of Public
Notice -Water Services (Hamlets of Straffordville and Eden) be received;
AND THAT Council cannot accept funding at the two-thirds level offered under the
OSTAR program."
Disposition: Motion Carried Unanimously
MOTION TO EXTEND LENGTH OF MEETING
2002-46 Moved by C. Evanitski
Seconded by L. Acre
"THAT in accordance with Section 12 of Procedural By-law 98-02, Council shall
deal with business until 11:15 p.m. at its meeting of February 7, 2002."
Disposition: Motion Carried Unanimously
11. COMNHTTEE OF THE WHOLE
2002-47 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss a confidential personnel matter."
Disposition: Motion Carried Unanimously
The Cleric vacated Council Chambers during discussion of Item 11.2(a).
2002-48 Moved by D. Mason
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
1, CORRESPONDENCE&REPORTS
None
2. UNFINISHED BUSINESS
(a) A confidential personnel matter.
COUNCIL MINUTES -21 - February 7, 2002
12. BY-LAWS
By-law Z442-2002 A By-law to Amend Zoning By-law 2387 (Kunderman)
2002-49 Moved by C. Evanitski
Seconded by M. Schafer
"THAT By-law Z428-2002 be read a first, second and third time and finally
passed."
Disposition: Motion Carried Unanimously
By-law 2002— 11 A By-law to confirm all actions of Council
2002-50 Moved by M. Schafer
Seconded by D. Mason
"THAT confirming By-law 2002-11 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2002-51 Moved by L. Acre
Seconded by M. Schafer
"THAT the meeting be adjourned at 11:30 p.m."
Disposition: Motion Carried Unanimously
MAYOR CLERK
Date approved:—sf b