HomeMy WebLinkAboutDecember 19, 2000 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, December 19, 2000
7:00 p.m.
The regular meeting of Council of the Municipality of Bayham, was held at 7:00 p.m. on
Thursday, December 19, 2000 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor Lynn Acre, Councillors David Mason, Mathew Schafer and Cliff Evanitski,
Administrator Kyle Kruger and Deputy-Clerk Michael Graves
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Schafer disclosed pecuniary interest in regard to item 10.1 (a), and left during
discussion of that matter and Councillor Evanitski disclosed a pecuniary interest in regard
to item 7.1 (e).
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held December 7, 2000
2000-582 Moved by M. Schafer
Seconded by L. Acre
"THAT the minutes of the regular meeting of the Municipality of Bayham held
December 7, 2000 be approved."
Disposition: Motion Carried Unanimously
2000-548 Moved by L. Acre
Seconded by D. Mason
"THAT the minutes of the special meeting of the Municipality of Bayham held
November 9, 2000 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
7:05 p.m. —Joel Taylor, regarding Municipal Insurance Renewal-2001 (Item 9.1 c.)
5. INFORMATION ITEMS
2000-583 Moved by M. Schafer
Seconded by L. Acre
"THAT Information Items 5(a) through 5(g), be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -230 December 19, 2000
(a) Federation of Canadian Municipalities correspondence dated December 5, 2000
regarding "Improve Housing in Your Community Through ACT"
File: A01
(b) Dan Newman, Minister of Environment correspondence dated December 4, 2000
regarding correspondence from Lynda Millard regarding resolution of Bayham Council
relating to Ontario Clean Water Agency.
File: A16
(c) Association of Municipalities of Ontario "Member Communication" correspondence
dated December 6, 2000 regarding "AMO Sends Letter to Environment Minister on
Communications Concerns".
File: A01
(d) Steve Peters, M.P.P., Elgin-Middlesex-London, correspondence dated November 30,
2000 regarding the second phase of Canadian Heritage Funding an initiative to
commemorate and celebrate the heritage of Canadian communities.
File: A16
(e) Long Point Region Conservation Authority Minutes dated November 1, 2000
Correspondence dated November 7, 2000
File: A16
(f) Association of Municipalities of Ontario "Alert" correspondence dated December 12,
2000 regarding "Bill 128, the Social Housing Reform Act, " "Bill 140, Continued
Protection for Property Taxpayers Act, 2000," and "Ontario Property Assessment
Corporation Review Announced Today."
File: A01
(g) County of Elgin correspondence dated December 13, 2000 regarding Councillor Duncan
J. McPhail, Mayor of the Municipality of West Elgin, re-elected as Warden for the Year
2001.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
1. CORRESPONDENCE& REPORTS
(a) Memorandum from Michael Graves, Planning Coordinator/Deputy Clerk regarding
Vermeersch zone change application.
File: D14
2000-584 Moved by C. Evanitski
Seconded by L. Acre
"THAT the application by George and Wilhelmina Vermeersch to change zoning on
property described as part of Part Lot 9, Concession 8, (54966 Ottergate Line) be
accepted and referred to Staff and Cumming Cockburn Ltd. for preparation of a
by-law and scheduling of a public meeting."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE& REPORTS
C
(a) Staff Report x,2000-17 regarding petition for drainage along Plank Road in Straffordville.
File: L04
COUNCIL MINUTES - 231 - December 19, 2000
7. ROADS, AGRICULTURE & DRAINAGE (continued)
1. CORRESPONDENCE& REPORTS
2000-585 Moved by M. Schafer
Seconded by C. Evanitski
"THAT Council accept Staff Report L2000-17 regarding petition for drainage
along Plank Road in Straffordville and appoint Cyril J. Demeyere Limited as the
Engineer to prepared a report.
Disposition: Motion Carried Unanimously
(b) Staff Report C-2000-14 regarding Completion of the Mutual Agreement Drain with
Cleason& Salinda Hoover.
File: L04
2000-586 Moved by L. Acre
Seconded by C. Evanitski
"THAT Council acknowledges that Cleason and Salinda Hoover have completed the
Mutual Agreement Drain to the satisfaction of the Municipality of Bayham."
Disposition: Motion Carried Unanimously
(c) Gar Knutson, M.P., Elgin—Middlesex—London, correspondence dated Decmeber 13,
2000 regarding Municipality of Bayham resolution requesting the survival of the Ontario
cash crop producers through Agricorp.
File: A16
2000-587 Moved by C. Evanitski
Seconded by D. Mason
"THAT correspondence from Gar Knutson,M.P. Elgin-Middlesex-London regarding
the Municipality of Bayham resolution requesting the survival of the Ontario cash crop
producers through Agricorp be received as information."
Disposition: Motion Carried Unanimously
(d) Staff Report C2000-16 regarding Summary of Building Permits for 2000-2001
File: L04
2000-588 Moved by D. Mason
Seconded by C. Evanitski
"THAT staff report C2000-16 regarding summary of Building Permits for 2000-2001 be
received as information."
Disposition: Motion Carried Unanimously
(e) Amending By-law and Assessment Schedule for Bartley Drain Smith Branch
File: E09
COUNCIL MINUTES - 232 - December 19, 2000
7. ROADS, AGRICULTURE & DRAINAGE (continued)
1. CORRESPONDENCE&REPORTS
2000-589 Moved by L. Acre
Seconded by M. Schafer
"THAT the information regarding the Bartley Drain - Smith Branch be received
and the proposed by-law be presented for enactment."
Disposition: Motion Carried
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE& REPORTS
(a) Staff Report P2000-16 regarding Dog Licensing for 2001.
File: P14
2000-590 Moved by C. Evanitski
Seconded by M. Schafer
"THAT staff be authorized to proceed to obtain competitive quotations for Dog
Licensing services for 2001."
Disposition: Motion Carried Unanimously
(b) Staff Report C2000-15 regarding Quotes on the replacement of old ceiling gas heaters at
the works garage.
File: A19
2000-591 Moved by D. Mason
Seconded by L. Acre
"THAT Council receive report C2000-15 and accept the lower quote given by
Prouse Electric DY Mechanical 2000 Ltd. Of$5, 999.00 plus GST."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE& REPORTS
(a) Staff Report PR2000-15 regarding Tiered Response Agreement
File: P16
2000-592 Moved by C. Evanitski
Seconded by D. Mason
"THAT staff report PR2000-15 regarding Tiered Response Agreement be received
as information."
COUNCIL MINUTES - 233 - December 19, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE& REPORTS
THAT the agreement for the activation of Tiered Response with the London Central
Ambulance Communications Centre be approved;
/03
AND THAT By-law No. 2000-14 authorizing the execution of the said Agreement be
presented to Council for enactment;
AND THAT the Fire Chief and Mayor of the Municipality be authorized to sign the
agreement.
Disposition: Motion Carried Unanimously
(b) Staff Report H2000-14 regarding Pay Equity Consultant Contract
File: H05
2000-593 Moved by D. Mason
Seconded by L. Acre
"THAT the Agreement attached to Report No. H2000-14 with Personnel
Management Associates to implement a Pay Equity Plan for the former Village of
Vienna, and for the amalgamated Municipality of Bayham be approved and that the
necessary By-law be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(c) Staff report L2000-11 regarding Municipal Insurance Renewal -2001.
File: L06
2000-594 Moved by M. Schafer
Seconded by D. Mason
"THAT the 2001 Municipal insurance coverage needs be obtained from Frank
Cowan Company Limited at a premium of$36,384."
Disposition: Motion Carried Unanimously
d) Staff report regarding Financial Reporting to the period ending November 30, 2000.
File: F10
2000-595 Moved by L. Acre
Seconded by D. Mason
"THAT staff report F2000-36 regarding Financial Reporting to the period ending
November 30, 2000 be received as information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -234 - December 19, 2000
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
I. CORRESPONDENCE&REPORTS
(e) Cheque Register, being Cheque# 1767 to Cheque# 1790 inclusive, and totaling $
360,817.57, and Payroll Disbursements for the period ending December 13, 2000 totaling
$ 39,595.56.
File: F04
2000-596 Moved by D. Mason
Seconded by M. Schafer
"THAT the Cheque Register, being Cheque# 1767 to Cheque# 1790 inclusive,
totaling $ 360,817.57 and Payroll Disbursements for the periods ending December
13, 2000 totaling $39,595.56 be approved."
Disposition: Motion Carried Unanimously
(f) Staff report regarding Capital Reporting to the period ending November 30, 2000.
File: F10
2000-597 Moved by M. Schafer
Seconded by D. Mason
"THAT staff report F2000-37 regarding Capital Reporting to the period ending
November 30, 2000 be received as information."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE& REPORTS
(a) Staff Report U2000-11 regarding Agreement for Service Extension
File: E01
2000-598 Moved by L. Acre
Seconded by D. Mason
"THAT the Agreement attached to Report No. U2000-11 with K.C. Emerson
Enterprises Limited and Randall and Deborah Pettigrew be approved and that the
necessary By-law be presented to Council for enactment."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2000-599 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss personnel and property matters."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 235 - December 19, 2000
11. COMMITTEE OF THE WHOLE (continued)
2000-600 Moved by D. Mason
Seconded by L. Acre
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2000—99 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and Doug Lilley for the provision of
winter control in the Municipality of Bayham
By-law 2000-100 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and Laemers Trucking for the provision
of winter control in the Municipality of Bayham.
By-law 2000-101 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and Herman Klassen for the provision of
winter control in the Municipality of Bayham.
By-law 2000-102 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and Ken Herron for the provision of
winter control in the Municipality of Bayham.
By-law 2000-103 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and London Central Ambulance
Communications Centre(C.A.C.C.) for the activation of tiered
response in the Municipality of Bayham.
By-law 2000-104 A By-law to amend By-law No. 2000-14 for construction of the
Bartley Drain— Smith Branch.
By-law 2000-105 A By-law to authorize the execution of an agreement between the
Municipality of Bayham and Personnel Management Associates
for the provision of consulting services for the Municipality of
Bayham.
By-law 2000-106 A By-law to authorize the Mayor and Clerk to Execute an
agreement with K.C. Emerson Enterprises Limited and Randall
and Deborah Pettigrew respecting the Vienna/Straffordville/Eden
Sanitary Sewer Project.
2000-601 Moved by L. Acre
Seconded by D. Mason
"THAT By-laws 2000-99, 2000-100, 2000-101, 2000-102, 2000-103, 2000-104, 2000-
105, and 2000-106 be read a first, second and third time and finally passed."
Disposition: Motion Carried
COUNCIL MINUTES -236 - December 19, 2000
2000-602 Moved by M. Schafer
Seconded by D. Mason
"THAT Bob Habkirk be appointed as the Bayham-Malahide-Aylmer representative
to the Elgin primary system Water Board for 2001."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2000-603 Moved by D. Mason
Seconded by M. Schafer
"THAT the meeting be adjourned at 8:50 p.m."
Disposition: Motion Carried Unanimously
sae
MAYOR DEPUTY-CLERK
Date Approved: