HomeMy WebLinkAboutDecember 19, 2002 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, December 19,2002
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, December 19, 2002 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor Lynn Acre, Councillor Matt Schafer, Administrator Kyle Kruger, Clerk Lynda Millard,
Co-ordinator of Planning Michael Graves, and By-law Enforcement Assistant Carol Judd.
Councillors David Mason and Cliff Evanitski were absent.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held December 5, 2002
2002-532 Moved by M. Schafer
Seconded by L. Acre
"THAT the minutes of the regular meeting of the Municipality of Bayham held
December 5, 2002 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
None
5. INFORMATION ITEMS
2002-533 Moved by L. Acre
Seconded by M. Schafer
"THAT Information Items 5(a) through 5(i) be received for information."
Disposition: Motion Carried Unanimously
(a) Joint Cemetery Board draft minutes of meeting held November 26, 2002.
File: C06
(b) County of Elgin fax correspondence dated December 11, 2002 advising of the re-election
of John R. Wilson, Mayor of the Township of Malahide as Warden.
File: A16
COUNCIL MINUTES - 192 - December 19, 2002
5. INFORMATION ITEMS (continued)
(c) Correspondence dated November 25, 2002 from Dalton McGuinty, Leader of the
Opposition regarding the strong communities plan recently released by the Provincial
Liberal Party. (Full copy available)
File: A16
(d) AMO "Alert"correspondence dated December 6, 11 & 12, 2002 regarding "Last Chance
to Protect Volunteer Firefighters", "Government Amends the Municipal Elections Act
with the Passage of the New Municipal Act—Part 2", "Legislature Undercuts Volunteer
Firefighters", "Province Passes two Major Water Bills" and"Justice Bill Amends
Limitation Periods".
File: A01
(e) Long Point Region Conservation Authority minutes of meeting held November 6, 2002.
File: A16
(f) Ministry of Municipal Affairs&Housing correspondence dated November 29, 2002
regarding Year 3 of the Municipal Performance Measurement Program(MPMP).
File: A16
(g) Bayham Community Centres Committee draft minutes of meeting held November 28,
2002.
File: C06
(h) Canada-Ontario Infrastructure Program Progress Report.
File: M07
(i) Correspondence dated December 2, 2002 from Doris VanDenEeckhout in appreciation of
assistance regarding speed limit reduction on Heritage Line.
File: M04
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE AND REPORTS
(a) Scott, Petrie, Brander&Walters correspondence dated December 2, 2002 regarding
purchase from Canadian Pacific Railway Company.
File: D06
2002-534 Moved by M. Schafer
Seconded by L. Acre
"THAT the Scott, Petrie, Brander& Walters correspondence dated December 2,
2002 regarding purchase from Canadian Pacific Railway Company be received for
information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Official Plan Amendment Application to change designation on a parcel of land
comprising approximately 2.3 hectares(5.6 acre) described as Part Lot 131, Concession
7, on the north side of Heritage Line, east of Toll Gate Road in the Municipality of
Bayham from Agriculture to the Industrial zone, submitted by Robert Valcke.
(Previously deferred)
File: D09
COUNCIL MINUTES - 193 - December 19, 2002
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. UNFINISHED BUSINESS
2002-535 Moved by M. Schafer
Seconded by L. Acre
"THAT the Council of the Municipality of Bayham receive report D2002-51;
AND THAT the Council of the Municipality of Bayham supports the application
for an Official Plan Amendment by Robert Leon Valcke;
AND THAT By-law 2002-102, being a by-law to amend the Official Plan for the
Municipality of Bayham, be presented to Council for enactment. "
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE AND REPORTS
None
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE AND REPORTS
(a) Staff Report P2002-019 regarding Property Standards Committee.
File: P01
2002-536 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report P2002-019 regarding Property Standards Committee
appointments be received;
THAT the following persons be appointed to the Committee as follows:
• Council Representative Mathew Schafer,
• Ratepayer(one year term Jim Hevenor,
• Ratepayer(two year term) Vane Chute,
• Ratepayer(three year term) Alice Vallee,
• Secretary to the Committee Carol Judd;
AND THAT By-law 2002-87 being a By-law to appoint persons of the Property
Standards Committee and set out their remuneration be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 194- December 19,2002
8. PROPERTY, BUILDING & PROTECTIVE SERVICES (continued)
1. CORRESPONDENCEAND REPORTS
(b) Staff Report P2002-020 regarding Canine Control Proposals for 2003.
File: P01
2002-537 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report P2002-20 regarding Canine Service Proposals for 2003 be
received;
THAT Council accept the proposal from Rodger Martin of Lobo Pines Kennel,
56481 Eden Line as submitted;
THAT By-law 2002-99, being a by-law to authorize the Mayor and Clerk to
execute an Agreement with Rodger Martin of Lobo Pines Kennel for the provision
of canine control and pound keeper services;
AND THAT By-law 2002-103, being a by-law amending municipal appointments
By-law 2002-03 and to appoint Rodger Martin as Canine Control Officer and
Dog Pound Keeper, effective January 1,2003, be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
(c) Staff Report P2002-021 regarding 2002 By-law Enforcement Summary.
File: P01
2002-538 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report P2002-021 regarding 2002 By-law Enforcement Summary be
received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report PR2002-002 regarding Roof Replacement at Wastewater Treatment Plant.
(Deferred from December 5/02)
File: F18
2002-539 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report PR2002-002 regarding the roof replacement at the Port
Burwell wastewater treatment plant be received;
AND THAT the price quote submitted by Janzen Exterior Renovating for a total
cost, including GST, of$15,016.21 be accepted,subject to satisfactory reference
checks."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 195 - December 19,2002
9. FINANCE, ADMINISTRATION & PERSONNEL
r. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 5314 to Cheque# 5371 inclusive, except Cheque
# 5314 totaling $138,533.26, and Payroll Disbursements for the period ending December
11, 2002 totaling $40,809.66.
2002-540 Moved by L. Acre
Seconded by M. Schafer
"THAT the Cheque Register being Cheque# 5314 to Cheque# 5371 inclusive,
except Cheque #5314 totaling $138,533.26 and Payroll Disbursements for the period
ending December 11, 2002 totaling $40,809.66 be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report D2002-56 regarding Commissioner's Signature.
File: C11
2002-541 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham receive report D2002-56;
AND THAT Council include a fee of$15 for affidavit preparation to its list of tariffs
and fees."
Disposition: Motion Carried Unanimously
(c) Staff Memorandum C2002-20 regarding January 2003 Meeting Schedule.
2002-542 Moved by M. Schafer
Seconded by L. Acre
"THAT the January 2003 Council meeting schedule be
adjusted from the regular lsf and 3" Thursday to the 2nd and
4th Thursday, being to January 9 and 23, 2003 at 7:00 p.m."
Disposition: Motion Carried Unanimously
(d) Staff Report C2002-10 regarding Various By-laws.
File: C11
2002-543 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report C2002-10 regarding various by-laws be received;
AND THAT By-laws 2002-77,2002-78,2002-88,2002-92,2002-93, 2002-94, 2002-95,
2002-96, -2002-97, 2002-98 and 2002-100 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(e) The Canadian National Institute for the Blind Ontario Division correspondence dated
December 3, 2002 requesting permission to sell tickets under Provincial Lottery License
Number P022521.
File: P09
COUNCIL MINUTES - 196 - December 19, 2002
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
Y. CORRESPONDENCE&REPORTS
2002-544 Moved by M. Schafer
Seconded by L. Acre
"THAT the Canadian National Institute for the Blind Ontario Division
correspondence dated December 3, 2002 be received;
AND THAT the Council of the Municipality of Bayham approves the request for
permission to sell raffle tickets under Provincial Lottery License Number P022521."
Disposition: Motion Carried Unanimously
(f) Staff Report L2002-06 regarding Municipal Insurance Renewal 2003.
File: L5.1
2002-545 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report L2002-06 be received;
AND THAT the 2003 Municipal insurance coverage needs be obtained from Frank
Cowan Company Limited at a premium of$65,493 plus applicable taxes."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
I. CORRESPONDENCE&REPORTS
(a) Correspondence dated November 26, 2002 from Robert Ketchabaw regarding Dumping
Sludge on lands around Eden&other dangerous pollution concerns.
File: M04
2002-546 Moved by L. Acre
Seconded by M. Schafer
"THAT the correspondence dated November 26, 2002 from Robert Ketchabaw
regarding Dumping Sludge on lands around Eden & other dangerous pollution
concerns be received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report E2002-013 regarding Sewage Treatment Plant—Exfiltration Gallery.
File: E01
2002-547 Moved by M. Schafer
Seconded by L. Acre
"THAT Staff Report E2002-013 be received;
AND THAT Council authorize staff to proceed with the additional boreholes and
confirmation report as recommended by Golders Associates, and further that Acres
and Associates be authorized to proceed with application for amendment to the
treatment plant Certificate of Approval."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 197- December 19, 2002
11. COMMITTEE OF THE WHOLE
I. CORRESPONDENCE&REPORTS
2002-548 Moved by M. Schafer
Seconded by L. Acre
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss confidential personal and personnel matters."
Disposition: Motion Carried Unanimously
2002-549 Moved by L. Acre
Seconded by M. Schafer
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
(a) Confidential correspondence regarding a personal matter.
File: Roll
2002-550 Moved by L. Acre
Seconded by M. Schafer
"THAT the request be denied."
Disposition: Motion Carried Unanimously
(b) Confidential correspondence regarding a personal matter.
File: Roll
(c) Confidential correspondence regarding a personal matter.
File: Roll
2002-551 Moved by L. Acre
Seconded by M. Schafer
"THAT the requests for extension of the deadline to May 15, 2003 for mandatory
sewer connections be approved as follows:
• Gierhard & Susanna Peters, 8946 Plank Road, Straffordville
• Jacob K. Thiessen,6346 Plank Road,Vienna."
Disposition: Motion Carried Unanimously
(d) Confidential correspondence regarding a personal matter. (Not available)
File: Roll
(e) Verbal Report regarding confidential personnel matters.
2002-552 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham approves an administrative
review of the Bayham Fire Department by the Fire Marshall's Office."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 198 - December 19, 2002
11. COMMITTEE OF THE WHOLE (continued)
1. CORRESPONDENCE&REPORTS
2002-553 Moved by M. Schafer
Seconded by L. Acre
"THAT Council approves the requests for pay out of vacation time pay for 2002;
AND THAT the balance be carried forward into 2003 as detailed by the
Administrator."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2002—77 A By-law to Authorize the Mayor&Clerk to Endorse an
Agreement with Ramona Peidl for Janitorial Services (Vienna)
By-law 2002 78 A By-law to Authorize the Mayor& Clerk to Endorse an
Agreement with Ramona Peidl for Janitorial Services
(Straffordville)
By-law 2002— 87 A By-law to Appoint Property Standards Committee
By-law 2002—88 A By-law to Authorize the Mayor& Clerk to Endorse an
Agreement with Wanda Gillis for Vienna Community Centre
Management Services
By-law 2002 - 92 A By-law to Establish Rates&Fees and Repeal B/L 2000-06 as
amended
By-law 2002 - 93 A By-law to Adopt Council Procedures
By-law 2002—94 A By-law to Prescribe Notice Requirements
By-law 2002 - 95 A By-law to Adopt a Policy on Investments
By-law 2002 - 96 A By-law to Adopt a Policy on Leases
By-law 2002 - 97 A By-law to Adopt a Policy on an Investment Account
By-law 2002—98 A By-law to Adopt a Non-Union Personnel Policy&Repeal
B/L 98-17, as Amended
By-law 2002—99 A By-law to Authorize the Mayor& Clerk to Endorse an
Agreement for Canine Control&Pound Keeper Services
By-law 2002— 100 A By-law to Amend B/L 2002-76 Setting Water and Sewer Rates
By-law 2002 - 102 A By-law to Approve Official Plan Amendment No. 1 -Valcke
By-law 2002 - 103 A By-law to amend BIL 2002-03 —Appointing Officers and
Employees
COUNCIL MINUTES - 199- December 19, 2002
12. BY-LAWS (continued)
2002-554 Moved by L. Acre
Seconded by M. Schafer
"THAT By-laws 2002-77, 2002-78, 2002-87, 2002-88, 2002-92, 2002-93, 2002-94,
2002-95,2002-96,2002-97,2002-98,2002-99,2002-100,2002-102,and 2002-103 be
read a first, second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2002— 101 A By-law to confirm all actions of Council
2002-555 Moved by L. Acre
Seconded by M. Schafer
"THAT confirming By-law 2002-101 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2002-556 Moved by M. Schafer
Seconded by L. Acre
"THAT the meeting be adjourned at 10:05 p.m."
Disposition: Motion Carried Unanimously
)g.a-5) re/24-
MAYOR CLERK
Date Approved: . q d3