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Home My WebLink AboutMay 16, 2002 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday, May 16,2002 7:00 p.m. The regular meeting of Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, May 16, 2002 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors David Mason, Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard, Public Works Superintendent Bob Bartlett and Drainage Superintendent/Chief Building Official Dwayne Daniel. 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held May 2, 2002 Councillor Evanitski noted that the Resolutions for Items 9.1(g) and 12 were not approved unanimously. 2002-225 Moved by L. Acre Seconded by D. Mason "THAT the minutes of the regular meeting of the Municipality of Bayham held May 2, 2002 be approved, as amended." Disposition: Motion Carried Unanimously 4. DELEGATIONS None 5. INFORMATION ITEMS 2002-226 Moved by L. Acre Seconded by D. Mason "THAT Information Items 5(a)through 5(1) be received for information; AND THAT a $100 cash prize be donated to the Annual Canada Day Perch Search by the Municipality of Bayham." Disposition: Motion Carried Unanimously (a) Bayham Community Centres Committee draft minutes of meeting held April 25, 2002. File: C06 COUNCIL MINUTES - 85 - May 16,2002 5. INFORMATION ITEMS (continued) (b) Bayham Community Policing Committee minutes of meeting held April 10, 2002. File: CO6 (c) Elgin Group Police Services Board minutes of meeting held April 23, 2002 File: C06 (d) Federation of Canadian Municipalities correspondence dated May 1 and 2, 2002 regarding"A Municipal Proposal for Ratification of the Kyoto Protocol" and "Municipalities Welcome Report of Prime Minister's Task Force on Urban Issues". File: A01 (e) Association of Municipalities of Ontario correspondence dated May 3, 6, 9 and 13, 2002 regarding "Request for Nominations", "AMO Comments on "Canada's Urban Strategy", "AMO Responds to Omers Devolution Consultation", "Many of Eves'Leadership Race Policies find their way into the Throne Speech", and "AMO President Delivers Major Speech on `Quest for a New Deal"'. File: A01 (f) Long Point Region Conservation Authority minutes of meeting held April 3, 2002. File: Ai 6 (g) St. Thomas-Elgin Tourist Association correspondence dated April 23, 2002 regarding information update. File: A01 (h) Elgin County Archives order forms for the"Tremaine's Map of the County of Elgin 1864". File: A16 (i) Municipal Property Assessment Corporation correspondence dated April 26, 2002 regarding the 2001 Annual Report and Financial Statements. File: A16 (j) Ministry of Citizenship correspondence dated May 2002 inviting participation in the 2002 Senior of the Year Awards. File: M02 (k) Bayham Community Economic Development and Tourism Committee draft minutes of meeting held April 24, 2002. File: CO6 2002-227 Moved by L. Acre Seconded by C. Evanitski "THAT Council of the Municipality of Bayham hereby appoints David Brown and Matt Janisse to the Harbour Sub-Committee as recommended by the Bayham Economic Development and Tourism Committee." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 86 - May 16,2002 5. INFORMATION ITEMS CONTINUED (1) Bayham Joint Cemetery Board draft minutes of meeting held March 26, 2002. File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Correspondence dated May 10, 2002 from Ron Bradfield, Co-chair Bayham Harbour Sub-Committee regarding installation of a solarized light on the south end of the east pier. File: C13 2002-228 Moved by D. Mason Seconded by L.Acre "THAT the correspondence dated May 10,2002 from Ron Bradfield, Co-chair Bayham Harbour Sub-Committee regarding installation of a solarized light on the south end of the east pier be received; AND THAT Council approves the installation." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE AND REPORTS (a) Staff Report PW2002- 002 regarding Activity Report April. File: T06 2002-229 Moved by L. Acre Seconded by C. Evanitski "THAT Staff Report PW2002-002 regarding the activities of the Public Works Department for the month of April 2002 be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 87 - May 16, 2002 7. ROADS, AGRICULTURE & DRAINAGE CORRESPONDENCE AND REPORTS CONTINUED (b) Staff Report F2002-10 regarding 2002 Capital Projects. File: F05 2002-230 Moved by L.Acre Seconded by M. Schafer "THAT Staff Report F2002-10 be received; THAT an Operating Rate Stabilization Reserve be established,and that the current surplus carried forward in the amount of$236,714 be transferred to the reserve; AND THAT Staff be directed to implement Public Works additional capital projects for 2002 as follows: Double Surface (Tar and Chip) • Somers Road (Best to Hwy#3) - $30,000 • Elliot Road (Green Line to Pressey) - $ 27,000 • Sandytown Road (Heritage to Stewart) - $ 25,000 Hot Mix • Elizabeth Street - $35,000 • Straffordville Community Centre Hot Mix - $ 14,000 Other • Green Line Patching(in lieu of Single Surface) - $ 20,000 • Additional Sidewalk Construction (Misc. locations) - $ 10,000 • Land Acquisition Reserve - $ 6,000 Total $167,000 Disposition: Motion Carried Unanimously (c) Staff Report E2002-005 regarding 2001 Application for Maintenance Grant Under Drainage Act, 1990. File: E01 2002-231 Moved by D. Mason Seconded by C. Evanitski "THAT Council instructs staff to address the shortfall of the OMAFRA drainage grant by applying the sum of $1,218 to all drainage costs incurred by the Municipality rather than to each individual drain; AND THAT in future years, drainage maintenance grants be applied in the same manner as stated above. Disposition: Motion Carried Unanimously COUNCIL MINUTES - 88 - May 16,2002 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) Building Permit Report for the month of April 2002. File: P10 2002-232 Moved by L. Acre Seconded by M. Schafer "THAT the Building Permit Report for April 2002 be received for information." Disposition: Motion Carried Unanimously (b) Correspondence dated April 25, 2002 from Gord Walters, Jack Smyth, Steve Trudeau, MaryEllen Miller and S. Soper of Port Burwell regarding the cat population in Port Burwell. File: C13 2002-233 Moved by L. Acre Seconded by C. Evanitski "THAT the correspondence dated April 25,2002 from Gard Walters,Jack Smyth, Steve Trudeau,MaryEllen Miller and S. Soper of Port Burwell regarding the cat population in Port Burwell be received; AND THAT the matter be referred to Staff to report back to Council." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE& REPORTS (a) Cheque Register being Cheque#4227 to Cheque#4315 inclusive,except cheque # 4284 and totaling $ 72,224.47, Cash Requirements for the period ending May 31't and Payroll Disbursements for the period ending May 1, 2002 totaling $ 34,078.02. 2002-234 Moved by D. Mason Seconded by C. Evanitski "THAT the Cheque Register, being Cheque#4227 to Cheque#4315 inclusive, except cheque#4284 and totaling$ 72,224.47, Cash Requirements for the period ending May 31st and Payroll Disbursements for the period ending May 1,2002 totaling $ 34,078.02 be approved." Disposition: Motion Carried Unanimously (b) County of Elgin correspondence dated April 30, 2002 regarding Insert request for Next Tax Notice Mailing. File: A16 2002-235 Moved by M. Schafer Seconded by D. Mason "THAT the County of Elgin correspondence dated April 30, 2002 be received; AND THAT Council of the Municipality of Bayham directs Staff to include the notice of land clearing regulations insert in the next tax notice mailing." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 89 - May 16,2002 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS CONTINUED (c) The Royal Canadian Legion Ontario Command correspondence dated March 14, 2002 requesting permission to sell raffle lottery tickets in Bayham. File: P09 2002-236 Moved by M. Schafer Seconded by D. Mason "THAT the Royal Canadian Legion Ontario Command correspondence dated March 14,2002 be received; AND THAT the request for permission to sell raffle lottery tickets in Bayham under Provincial Lottery License#P020349 be approved." Disposition: Motion Carried Unanimously (d) Staff Report F2002-11 regarding Sewer Charges. File: F10 2002-237 Moved by L.Acre Seconded by D. Mason "THAT Council grant forgiveness of$826.10 as detailed in staff report F2002-11; AND THAT Council write off penalty charges in the amount of$41.14 with regards to the same property." Disposition: Motion Defeated (e) Correspondence dated May 13,2002 from Jody Hesch regarding Lease Agreement— 9299 Plank Road. File: L04 2002-238 Moved by L. Acre Seconded by M. Schafer "THAT the correspondence dated May 13,2002 from Jody Hesch regarding Lease Agreement—9299 Plank Road be received for information." Disposition: Motion Carried Unanimously (f) Staff memorandum dated May 14, 2002 regarding Request to Rent Eden School Property. File: C13 2002-239 Moved by M. Schafer Seconded by D.Mason "THAT Staff memorandum dated May 14,2002 regarding Request to Rent Eden School Property be received for information." Disposition: Motion Carried Unanimously 10. ENVIRONMENT None COUNCIL MINUTES -90 - May 16,2002 11. COMMITTEE OF THE WHOLE 2002-240 Moved by M. Schafer Seconded by D. Mason "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential legal matters." Disposition: Motion Carried Unanimously 2002-241 Moved by C. Evanitski Seconded by D. Mason "THAT the Committee of the Whole do now rise from the "In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE& REPORTS (a) Verbal Report regarding a legal matter. 12. BY-LAWS By-law 2002—41 A By-law to confirm all actions of Council 2002-242 Moved by M. Schafer Seconded by L. Acre "THAT confirming By-law 2002-41 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2002-243 Moved by C. Evanitski Seconded by M. Schafer "THAT the meeting be adjourned at 9:52 p.m." Disposition: Motion Carried Unanimously 0410.7, .�.� /.,. tn\ MAYOR CL RK Date Approved: