HomeMy WebLinkAboutApril 17, 2003 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, April 17,2003
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, April 17, 2003 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor Lynn Acre, Councillors Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger,
Co-ordinator of Planning 1 Deputy-Clerk Michael Graves and Treasurer Suzanna Mantel.
1. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councilor Matt Schafer declared an interest in Items 6.1(c) and 6.1(d) as he owns or is
related to the owner of these properties and vacated Council Chambers during discussion
of these items.
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting held April 3, 2003
2003-180 Moved by L. Acre
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
April 3,2003 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
Valerie Donnell was present and explained her desire to submit a proposal for a more
permanent structure housing a restaurant and a washroom/changeroom facility on the east
beach at Port Burwell. In the meantime she would hie to put a temporary food booth
down at the beach while she develops her business plan for the more permanent structure.
Council advised Ms. Donnell that they were going to tender the beach concession booth
in the near future and invited her to submit a tender. They encouraged her to continue to
develop her business plan for a more permanent structure.
5. INFORMATION ITEMS
2003-181 Moved by C. Evanitski
Seconded by L. Acre
"THAT Information Items 5(a) through 5(k) be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 70 - April 17,2003
5. INFORMATION ITEMS (continued)
(a) Port Burwell Marine Museum Committee draft minutes of meeting held April 2, 2003.
File: C06
(b) Long Point Region Conservation authority minutes of meeting held February 26, 2003.
File: a16
(c) Copy of correspondence from Secretary of State Andy Mitchell to Janet Ecker, Ontario
Minister of Finance.
File: A16
(d) Communities in Bloom-Ontario and Hydro One Networks correspondence dated March
31, 2003 regarding Municipal Gateway Competition 2003.
File: A01
(e) AMO correspondence dated April 3 and 4, 2003 regarding "ROMA Executive
Committee 2003-2004", and"Emergency Personnel Protected by Bill Proclamation and
New Local Improvement Charges Regulation is Filed".
File: A01
(f) Township of South-West Oxford correspondence dated March 28, 2003 expressing
sympathy in the loss of Councillor Mason.
File: A16
(g) Federation of Canadian Municipalities correspondence dated April 4, 2003 regarding
FCM Urges Municipal Governments to Participate in National Antenna Tower Policy
Review.
File: A01
(h) Alzheimer Advocate publication dated April 2003.
File: M06/A16
(i) O.P.E.RA. ON STAGE publication dated February 2003,
File: M02
(j) The TaTTLer newsletter dated March 2003.
File: A01
(k) Elgin County OPP January—February Report. (2003 Business Plan available).
File: P17
Added Item
2003-182 Moved by L. Acre
Seconded by M. Schafer
"THAT Council of the Municipality of Bayham support the March 25th resolution of
the Town of Lasalle regarding the Emerald Ash Borer.
Disposition: Motion Carried Unanimously
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE AND REPORTS
(a) Bayham Economic Development and Tourism Committee minutes of meeting held
March 26, 2003.
File: C06
COUNCIL MINUTES - 71 - April 17,2003
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
L CORRESPONDENCE AND REPORTS
2003-183 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Economic Development and Tourism Committee Minutes of March 26,
2003 be received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report D2003-17 regarding Keszler Severance
File: D 10
2003-184 Moved by L. Acre
Seconded by C. Evanitski
"That the Council of the Municipality of Bayham receive report D2003-14;
AND THAT Council recommend to the Elgin County Land Division Committee that
the severance application E19/03, by John and Elizabeth Keszler be approved for
the reasons contained in report D2003-14 subject to rezoning to Rural Residential."
Disposition: Motion Carried Unanimously
(c) Staff Report D2003-15 regarding Mathew Schafer Severance
File D10
2003-185 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham receive report D2003-15;
AND THAT Council recommend to the Elgin County Land Division Committee that
the severance application E24/03, by Mathew Schafer be approved for the reasons
contained in report D2003-15 subject to rezoning to Village Residential(RI)."
Disposition: Motion Carried
(d) Staff Report D2003-16 regarding Megdelena Schafer Barnard Severance
File D10
2003-186 Moved by C. Evanitski
Seconded by L. Acre
"THAT the Council of the Municipality of Bayham receive report D2003-16;
AND THAT Council recommend to the Elgin County Land Division Committee that
the severance application E25/03, by Megdelena Schafer Barnard be approved for
the reasons contained in report D2003-16 subject to rezoning to Village Residential
(R1)."
Disposition: Motion Carried
COUNCIL MINUTES - 72 . April 17,2003
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. PUBLIC MEETING
1. Application:
2003-187 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
(a) 7:20 p.m. —Application for a Zoning By-law Amendment to change the zoning on a
parcel of land being Part of Lot 129, Concession 6, submitted by Paul&Laurel Steinhoff
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
Staff Report D2003-17 was presented by the Co-ordinator of Planning.
4. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
2003-188 Moved by C. Evanitski
Seconded by L. Acre
"THAT the Public Meeting be adjourned at 7:24 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Item
2003-189 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham receive report D2003-17;
AND THAT Council approve the rezoning application of Paul& Laurel Steinhoff
from Agricultural A-1 to site-specific Rural Residential(RR) and that by-law Z454-
2003 be brought forward for approvaL"
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 73 - April 17, 2003
2. PUBLIC MEETING
I. Application:
2003-190 Moved by M. Schafer
Seconded by L. Acre
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
(b) 7:25 p.m. Application for a Zoning By-law Amendment to change the zoning on a parcel
of land being,Part of Lot 176, Concession 3, submitted by Glen and Brenda Babcock
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
Staff Report D2003-18 was presented by the Co-ordinator of Planning.
4. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
2003-191 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Public Meeting be adjourned at 7:26 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Item
2003-192 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham receive report D2003-18;
AND THAT Council approve the rezoning application of Glen & Brenda Babcock
from Agricultural A-1 to site-specific Rural Residential(RR) and that by-law Z455-
2003 be brought forward for approval"
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 74- April 17, 2003
7. ROADS, AGRICULTURE & DRAINAGE
L CORRESPONDENCE AND REPORTS
(a) Port Burwell Historical Society correspondence dated March 31, 2003 requesting
permission to use the streets in Port Burwell for the Canada Day Parade.
File: T09
2003-193 Moved by C. Evanitski
Seconded by L. Acre
"THAT the correspondence from the Port Burwell Historical Society dated March
31,2003 be received;
AND THAT Wellington Street from the Legion to Robinson Street and Robinson
Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to
Erieus Street be closed during the Canada Day Parade in Port Burwell:
AND THAT the Public Works Superintendent be directed to make the necessary
arrangements for traffic control and safety."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for the month of March, 2003
File: P10
2003-194 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham receive the Building report for
March 2003."
Disposition: Motion Carried Unanimously
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 5959 to Cheque# 6014 inclusive, totaling $132,184.50,
Cash Requirements for the period ending April 30/03 and Payroll Disbursements for the
period ending April 2, 2003 totaling$ 35,674.42.
2003-195 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Cheque Register being Cheque#5959 to Cheque#6014 inclusive,
totaling $132,184.50, Cash Requirements for the period ending April 30/03 and
Payroll Disbursements for the period ending April 2, 2003 totaling $ 35,674.42.be
approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated March 21, 2003 from Pat Teall Trudeau requesting permission to
use the Otter Valley Utility Corridor and Recreation Trail for a fundraiser on June 6,
2003.
File: A01/C13
COUNCIL MINUTES - 75 - April 17,2003
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE&REPORTS
(b) 2003-196 Moved by L. Acre
Seconded by M. Schafer
"THAT the correspondence dated March 21,2003 from Pat Teall-Trudeau
requesting permission to use the Otter Valley Utility Corridor and Recreation Trail
for a fundraiser on June 6, 2003 be received;
AND THAT Council grants permission to use the Otter Valley Utility Corridor and
Recreation Trail from Tunnel Line to Port Burwell on June 7,2003;
AND THAT the organizers be responsible for the cleanup of the trail following use."
Disposition: Motion Carried Unanimously
(c) Staff Report F2003-11 regarding 1st Quarter Financial Report
File: F10
2003-197 Moved by L. Acre
Seconded by C. Evanitski
"THAT Council receive Staff Report F2003-11 regarding the 1"Quarter Financial
Report."
Disposition: Motion Carried Unanimously
2. PUBLIC MEETING
2003-198 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Municipal Act."
1.(a) Application: The Municipality of Bayham to set water and sewer rates
7:30 p.m.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
Staff Report F2003-10 was presented by the Treasurer.
4. Public Comments
None
S. Council Comments and Questions
None
COUNCIL MINUTES - 76 - April 17, 2003
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
2. PUBLIC MEETING
6. Adjournment
2003-199 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Public Meeting be adjourned at 7:35 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Item
2003-200 Moved by M. Schafer
Seconded by L. Acre
"THAT By-law 2003-029, being a by-law to amend By-law 2002-076, a by-law to set
water and sewer rates in the Municipality of Bayham, be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Memorandum dated March 28, 2003 regarding County 2003 Capital Program—
County Rd. # 19
2003-201 Moved by L. Acre
Seconded by M. Schafer
"That staff memorandum dated March 28,2003 regarding County 2003 Capital
Program—County Road # 19 be received;
And that the County of Elgin be advised that the Municipality of Bayham has no
plans for the implementation of municipal water distribution systems in the
Straffordville or Eden areas at this time."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
2003-202 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss confidential personnel and property matters."
Disposition: Motion Carried Unanimously
2003-203 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 77- April 17, 2003
11. COMMITTEE OF THE WHOLE (continued)
Y. CORRESPONDENCE&REPORTS
(a) Confidential Staff Report H2003-03 regarding a personnel matter.
File: 1100
2003-204 Moved by L. Acre
Seconded by M. Schafer
"THAT Council authorize the adjustments to non-union wages and benefits as
outlined in the proposal contained in Report H2002-003."
Disposition: Motion Carried Unanimously
(b) Confidential Staff Report regarding a property matter.
File: L04
12. BY-LAWS
By-law 2003-29 Water and Sewer Rate By-law(amending B/L 2002-76)
By-law 2003-Z454 Steinhoff Rezoning By-law
By-law 2003-Z455 Babcock Rezoning By-law
By-law 2003 —037 A By-law to confirm all actions of Council
2003-205 Moved by M. Schafer
Seconded by C. Evanitski
"THAT By-laws 2003-029,2003-Z454 and 2003-Z455 be read a first,second and
third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2003 --030 A By-law to confirm all actions of Council
2003-206 Moved by C. Evanitski
Seconded by L. Acre
"THAT confirming By-law 2003-037 be read a first,second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2003-207 Moved by L. Acre
Seconded by C. Evanitski
"THAT the meeting be adjourned at 8:40 p.m."
Disposition: Motion Carried Unanimously
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'", I P
MAYOR DEP CLERK
Date Approved: ,, /103