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Home My WebLink AboutApril 03, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday, April 3,2003 7:00 p.m. Presentation to Frank(Ted) Eagleton (6:45 p.m.) The regular meeting of the Council of the Municipality of Baybam was held at 6:45 p.m. on Thursday, April 3, 2003 in Council Chambers. Present were Mayor Max Stewart,Deputy Mayor Lynn Acre, Councillors Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard and Public Works Superintendent Bob Bartlett. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 6:45 p.m. The Mayor requested Mr. Eagleton to come forward and thanked him on behalf of Council for his volunteer efforts on the Port Burwell Marine Museum Committee and presented him with a certificate of recognition. Port Burwell Marine Museum Committee Chairman Barbara Rycquart also offered her appreciation on behalf of the Committee and presented him with a thank you card. The meeting was adjourned temporarily to allow for a social time in Mr. Eagleton's honour and reconvened at 7:10 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Special Budget Meeting held March 18, 2003 Minutes of the Regular Meeting held March 20,2003 Minutes of the Special Meeting held March 27, 2003 2003-159 Moved by M. Schafer Seconded by L. Acre "THAT the minutes of the special meeting of the Municipality of Bayham held March 18,2003 be approved." Disposition: Motion Carried Unanimously 2003-160 Moved by L. Acre Seconded by C. Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held March 20,2003 be approved." Disposition: Motion Carried Unanimously 2003-161 Moved by L. Acre Seconded by C. Evanitski "THAT the minutes of the special meeting of the Municipality of Bayham held March 27, 2003 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 62- April 3, 2003 4. DELEGATIONS None 5. INFORMATION ITEMS 2003-162 Moved by L. Acre Seconded by C. Evanitski "THAT Information Items 5(a) through 5(k) be received for information." Disposition: Motion Carried Unanimously (a) Joint Cemetery Board draft minutes of meeting held March 25, 2003. File: C06 (b) Bayham Community Centres Committee draft minutes of meeting held March 27, 2003. File: C06 (c) Ministry of Culture correspondence dated March 18, 2003 regarding heritage conservation initiatives in Ontario. File: A16 (d) Edison Museum of Vienna Board draft minutes of meeting held March 4, 2003. File: C06 (e) AMO "Alert"correspondence dated March 21 and 27, 2003 regarding"Blue Box Plan posted for 60-day Public Comment", "Province Extends Electricity Price Cap", "Ontario Budget Gives Municipalities `Something to work with...."and AMO Annual Conference 2003 info. File: A01 (f) Copy of County of Elgin correspondence dated March 17, 2003 to David Phillips, Town Crier and Job Description. File: A16 (g) Bayham Community Policing&Neighbourhood Watch Committee draft minutes of meeting held March 19, 2003. File: C06 (h) Ministry of the Attorney General News Release and Fact Sheet dated March 21, 2003 regarding "Eves Government Fulfils Commitment to Help Children with Family Support Orders Legislation". File: M06/A16 (i) 2'Annual Canada Day Perch Search information flyer and agenda. (Kick-aff Sunday June 29 at 1:00 p.m) File: M02 (j) Correspondence dated March 10, 2003 from Health Canada regarding Pesticide Use. (Brochures available) File: A16 (k) Volunteer Information pages"I Volunteer"(Full package available) File: A01 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM No Items COUNCIL MINUTES - 63 - April 3, 2003 7. ROADS, AGRICULTURE & DRAINAGE L CORRESPONDENCE AND REPORTS (a) Staff Report PW2003-003 regarding Public Works Activities—January through March and 2003 Landscape Services. File: T00/L04 2003-163 Moved by L. Acre Seconded by C.Evanitski "THAT Staff Report PW2003-003 be received; AND THAT By-laws 2003-034 and 2003-035, being by-laws to authorize the Mayor and Clerk to endorse contracts for Landscape Services with Ken Laemers and Herman Klassen, respectively, be presented to Council for enactment." Disposition: Motion Carried Unanimously 8. PROPERTY, BUILDING & PROTECTIVE SERVICES No Items 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque# 5900 to Cheque# 5958 inclusive, except cheque # 5916 totaling$397,545.44, Cash Requirements for the period ending April 20/03 and Payroll Disbursements for the period ending March 19, 2003 totaling$37,831.36. 2003-164 Moved by L. Acre Seconded by C. Evanitski "THAT the Cheque Register being Cheque#5900 to Cheque# 5958 inclusive, except cheque#5916 totaling$397,545.44 Cash Requirements for the period ending April 20/03, and Payroll Disbursements for the period ending March 19,2003 totaling $37,831.36 be approved." Disposition: Motion Carried Unanimously (b) Correspondence dated March 23, 2003 from Diane Soper, St. Luke's Anglican Church requesting permission to use the Vienna Memorial Park for an Easter Egg Hunt on April 19th. 2003-165 Moved by L. Acre Seconded by C. Evanitski "THAT the correspondence dated March 23, 2003 from Diane Soper, St. Luke's Anglican Church be received; AND THAT Council grants permission to use the Vienna Memorial Park for an Easter Egg Hunt on Saturday April 19th, subject to proof of liability insurance coverage in the amount of$2 million; AND THAT the organizers be responsible for the cleanup of the Park following use." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 64- April 3, 2003 9. FINANCE, ADMINISTRATION & PERSONNEL(continued) 1. CORRESPONDENCE&REPORTS (c) Correspondence dated March 24, 2003 from the Heart and Stroke Foundation of Ontario requesting permission to sell Raffle tickets in the Municipality of Bayham under Provincial License#P030351. File: P09 2003-166 Moved by L. Acre Seconded by M. Schafer "THAT Council approves the sale of Raffle tickets in the Municipality of Bayham by the Heart and Stroke Foundation of Ontario under Provincial Lottery License #P030351 as submitted." Disposition: Motion Carried Unanimously (d) Staff Report C2003-07 regarding 2003 Cemetery Care Services. File: L04 2003-167 Moved by M. Schafer Seconded by L. Acre "THAT Staff Report C2003-07 be received; AND THAT By-Law 2003-036, being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Pitt Bros. Odd Jobs for the provision of abandoned cemetery care services for a further two-year term, be presented to Council for enactment; AND THAT Carl and Sandra Hotz be reimbursed costs in the amount of$720 for the 2003 voluntary grass cutting at the Otter Valley Cemetery." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (b) Correspondence received March 13, 2003 from George Neudorf and Linda Long regarding a Utility Charge for water. (deferred from March 20th meeting) File: B06 2003-168 Moved by L. Acre Seconded by M. Schafer "THAT the correspondence received March 13,2003 from George Neudorf and Linda Long regarding a Utility Charge for water be received; AND THAT Staff be authorized to make payment arrangements with George Neudorf and Linda Long—to provide for payment of$357.07 within 30 days; AND THAT payment of ongoing regular bi-monthly billings be made as due." Disposition: Motion Carried Unanimously 10. ENVIRONMENT No Items COUNCIL MINUTES - 65 - April 3,2003 11. COMMITTEE OF THE WHOLE L CORRESPONDENCE&REPORTS 2003-169 Moved by L. Acre Seconded by M. Schafer "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential legal and property matters." Disposition: Motion Carried Unanimously 2003-170 Moved by C. Evanitski Seconded by L. Acre "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Confidential Staff Report H2003-02 regarding CUPE Collective Agreement. nt. File: L04 2003-171 Moved by M. Schafer Seconded by L. Acre "THAT the Collective Agreement with CUPE Local 35.4 as attached to Staff Report 112003-02 be approved, and that By-law 2003-033 authorizing endorsement of the Agreement be presented to Council for enactment." Disposition: Motion Carried Unanimously (b) Confidential Staff Report P2003-003 regarding a property matter. File: L04 2003-172 Moved by M. Schafer Seconded by C. Evanitski "THAT Lynn Acre be appointed to the Otter Valley Utility Corridor and Recreation Trail Board of Management." Disposition: Motion Carried Unanimously 12. BY-LAWS By-law 2003 —033 A By-law to authorize the endorsement of an Agreement with CUPE&Local 35.4 By-law 2003 —034 A By-law to authorize the endorsement of an Agreement with Ken Laemers for Landscape Services By-law 2003 —035 A By-law to authorize the endorsement of an Agreement with Herman Kiassen for Landscape Services By-law 2003--036 A By-law to authorize the endorsement of an Agreement with Pitt Bros. Odd Jobs for Cemetery Care Services COUNCIL MINUTES - 66 - April 3,2003 12. BY-LAWS(continued) 2003-173 Moved by L. Acre Seconded by M. Schafer "THAT By-laws 2003-033, 2003-034, 2003-035 and 2003-036 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2003 —030 A By-law to confirm all actions of Council 2003-174 Moved by M. Schafer Seconded by L. Acre "THAT confirming By-law 2003-030 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2003-175 Moved by L. Acre Seconded by M. Schafer "THAT the meeting be adjourned at 9:00 p.m." Disposition: Motion Carried Unanimously MAYOR/ CL RK Date Approved: C,p 1 n 3