HomeMy WebLinkAboutMarch 20, 2003 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, March 20, 2003
7:00 p.m.
Public Meeting(7:30 p.m.)
The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on
Thursday, March 20, 2003 in Council Chambers. Present were Mayor Max Stewart, Deputy
Mayor Lynn Acre, Councillors Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger,
Clerk Lynda Millard, Co-ordinator of Planning Michael Graves and Treasurer Suzanna Mantel.
Randy Underhill was present regarding the Public Meeting.
1. CALL TO ORDER
Mayor Stewart called the meeting to order at 7:00 p.m. and requested those present to
stand and observe a moment of silence in memory of Councillor David Mason who had
passed away earlier in the morning.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Special Budget Meeting held March 3, 2003
Minutes of the Regular Meeting held March 6, 2003
Minutes of the Special Budget Meeting held March 10, 2003
2003-135 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the minutes of the special meeting of the Municipality of Bayham held
March 3, 2003 be approved."
Disposition: Motion Carried Unanimously
2003-136 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
March 6, 2003 be approved."
Disposition: Motion Carried Unanimously
2003-137 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the minutes of the special meeting of the Municipality of Bayham held
March 10, 2003 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 52 - March 20, 2003
4. DELEGATIONS
(a) 7:05 p.m. —George Neudorf and Linda Long were in attendance regarding Item 9.1(b).
5. INFORMATION ITEMS
2003-138 Moved by L. Acre
Seconded by C. Evanitski
"THAT Information Items 5(a) through 5(j) be received for information."
Disposition: Motion Carried Unanimously
(a) "Celebrate Vienna"Committee draft minutes of meeting held March 12, 2003.
File: C06
(b) Bayham Community Health Action Committee draft minutes of meeting held March 11,
2003.
File: C06
(c) Correspondence received March 4, 2003 regarding a Rick Hanson"Wheels in Motion"
fundraiser.
File: A01
(d) Bayham Community Centres Committee draft minutes of meeting held February 27,
2003.
File: C06
(e) AMO"Alert"correspondence dated March 4, 6, 14 and 17, 2003 regarding"New
Minister and AMO President to Meet Soon", "Ontario Child Supplement Proposal",
"Legislature Prorogued and Postponed"and AMO Supports Kids Voting Canada—You
Can Too!".
File: A01
(f) Elgin St. Thomas Health Unit Lifestyle Link February 2003 Newsletter and Brochure.
File: M07
(g) Federation of Canadian Municipalities correspondence dated March 5, 2003 regarding
"Smoke-Free Public Places: You Can Get There".
File: A01
(h) Copy of Sport Alliance of Ontario correspondence dated March 5, 2003 to Warden John
R. Wilson regarding a"Community Sport for All Award".
File: A01
(i) Liquor Control Board of Ontario correspondence dated March 5,2003 regarding
concerns of LCBO bottles contributing to the waste stream.
File: A01
(j) Copy of correspondence dated February 28, 2003 sent by Steve Peters, M.P.P. to the
Minister of the Environment regarding a petition and concerns raised regarding Organic
Resource Management Inc. activities in Bayham.
File: E07
COUNCIL MINUTES - 53 - March 20, 2003
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE AND REPORTS
(a) Staff Report D2003-12 regarding Albert Wall Severance Application.
File: D10
2003-139 Moved by L. Acre
Seconded by C. Evanitski
"THAT the Council of the Municipality of Bayham receive report D2003-12;
AND THAT Council recommend to the Elgin County Land Division Committee that
the severance application E17/03, by Albert Wall be approved for the reasons
contained in report D2003-12 subject to rezoning to Hamlet Residential."
Disposition: Motion Carried Unanimously
(b) Staff Report D2003-13 regarding Craig Encroachment.
File: D16
2003-140 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report D2003-13 be received;
AND THAT the Council of the Municipality of Bayham enter into an encroachment
agreement with John Gordon Craig for the property at 31 Robinson Street in Port
Burwell and that By-law Number 2003-025 be brought forward for consideration. "
Disposition: Motion Carried Unanimously
2. PUBLIC MEETING
2003-141 Moved by C. Evanitski
Seconded by L. Acre
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
Disposition: Motion Carried Unanimously
1.(a) Applications:
7:30 p.m. —Application for a Zoning By-law Amendment to change the zoning on a
parcel of land being 1.0 acres(.4 hectares) described as part of Lot 9 Concession 3 on the
north side of Vienna Line, east of McQuiggan Line to Rural Residential, submitted by
Underhill Farms Ltd.
(b) Application for a Zoning By-law Amendment to change the zoning on a parcel of land
being 1.0 acres (.4 hectares) described as part of Lot 8 Concession 3 on the north side of
Vienna Line, east of McQuiggan Line to Rural Residential, submitted by Underhill Farms
Ltd.
File: D14
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
COUNCIL MINUTES 54 - March 20, 2003
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
2. PUBLIC MEETING
3. Staff Presentation
Staff Report D2003-11 was presented by the Co-ordinator of Planning.
4. Public Comments
None
5. Council Comments and Questions
None
6. Adjournment
2003-142 Moved by M. Schafer
Seconded by C. Evanitski
"THAT the Public Meeting be adjourned at 7:32 p.m."
Disposition: Motion Carried Unanimously
Z Disposition of Item
2003-143 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham receive report D2003-11;
AND THAT Council approve the rezoning applications of Underhill Farms Ltd.
from Agricultural A-1 to Rural Residential(RR);
AND THAT By-laws Z452-2003 and Z453-2003 be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE AND REPORTS
(a) Correspondence dated March 4, 2003 from R. Lee Locker commending the Public Works
employees.
File: M04
2003-144 Moved by L. Acre
Seconded by M. Schafer
"THAT the correspondence dated March 4, 2003 from R. Lee Locker commending
the Public Works employees be received;
AND THAT the letter be forwarded and posted at the Public Works department."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 55 - March 20, 2003
7. ROADS, AGRICULTURE & DRAINAGE (continued)
1. CORRESPONDENCE AND REPORTS
(b) Staff Report C2003-03 regarding the Vienna Sesquicentennial Parade Route.
File: T09/A01
2003-145 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report C2003-03 regarding the Vienna Sesquicentennial Parade
Route be received;
AND THAT the proposed Parade Route be approved;
AND THAT the Council of the Municipality of Bayham hereby requests permission
from the County of Elgin to use Plank Road from Water Street, north-easterly to
Edison Drive and Edison Drive north, circling back on Elm Street, crossing Fulton
to Plank Road, thence westerly returning to Water Street on Saturday May 31, 2003
between 9:30 a.m. and 12:00 noon;
AND THAT the Council of the Municipality of Bayham requests that the County of
Elgin authorize the closure of Plank Road from Chute Line to North Street on
Saturday May 31, 2003 between 9:30 a.m. and 5:00 p.m. except to local traffic, at
the discretion of the Bayham Public Works Superintendent;
AND FURTHER THAT the County of Elgin be advised that the Municipality of
Bayham Public Works Department will provide appropriate signage and traffic
control to ensure public safety."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
No Items
9. FINANCE, ADMINISTRATION & PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 5736 to Cheque# 5899 inclusive, except cheques
# 5764—5799, 5800—5835 and 5836—5871 totaling $473,653.33, Cash Requirements
for the period ending March 31/03 and Payroll Disbursements for the period ending
March 5, 2003 totaling $38,126.32.
2003-146 Moved by L. Acre
Seconded by M. Schafer
"THAT the Cheque Register being Cheque# 5736 to Cheque#5899 inclusive,
except cheques#5764—5799, 5800—5835 and 5836—5871 totaling $473,653.33,
Cash Requirements for the period ending March 31/03, and Payroll Disbursements
for the period ending March 5,2003 totaling $38,126.32 be approved."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES 56 - March 20, 2003
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
I. CORRESPONDENCE&REPORTS
(b) Correspondence received March 13, 2003 from George Neudorf and Linda Long
regarding a Utility Charge for water.
File: B06
2003-147 Moved by M. Schafer
Seconded by L. Acre
"THAT the correspondence received March 13, 2003 from George Neudorf and
Linda Long regarding a Utility Charge for water be deferred to the next Council
meeting."
Disposition: Motion Carried Unanimously
(c) Staff Report F2003-09 regarding Interim Tax Rebate.
File: F22-03
2003-148 Moved by L. Acre
Seconded by C. Evanitski
"THAT Staff Report 2003-09 be received;
AND THAT the interim tax levy for roll#3401-000-005-04704-0000 be reduced by
an amount equal to the May installment, effective as of the due date for the May
installment;
AND THAT total taxes for 2003, determined at the time of the issuance of the 2003
final tax bills, be reduced by only the February installment of the interim tax levy."
Disposition: Motion Carried Unanimously
(d) Staff Report C2003-04 regarding Cemetery By-Law Amendment
File: S09
2003-149 Moved by L. Acre
Seconded by M. Schafer
"THAT Staff Report C2003-04 be received;
AND THAT By-law 2002-072, being a by-law to amend By-law 2000-27, a
by-law providing for the maintenance, management and control of Cemeteries
under the jurisdiction of the Municipality of Bayham, be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 57- March 20, 2003
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
1. CORRESPONDENCE&REPORTS
(e) Correspondence dated March 3,2003 from the Lions Foundation of Canada DogGuides
requesting permission to sell Raffle tickets in the Municipality of Bayham under the
Town of Oakville License#M271978.
File: P09
2003-150 Moved by L. Acre
Seconded by M. Schafer
"THAT Council approves the sale of Raffle tickets in the Municipality of Bayham
by the Lions Foundation of Canada DogGuides under the Town of Oakville Lottery
License# M271978 as submitted."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
No Items
11. COMMITTEE OF THE WHOLE
2003-151 Moved by L. Acre
Seconded by M. Schafer
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss confidential labour negotiation matters."
Disposition: Motion Carried Unanimously
2003-152 Moved by L. Acre M. Schafer
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Verbal report regarding a confidential labour negotiations matter.
12. BY-LAWS
By-law Z452-2003 A By-law to Amend Zoning By-law 2387 (Underhill Farm Supply)
By-law Z453-2003 A By-law to Amend Zoning By-law 2387 (Underhill Farm Supply)
By-law 2002—072 A By-law to Amend By-law 2000-27 a by-law providing Cemetery
Maintenance,Management&Control
By-law 2003 - 025 A By-law to Authorize the Mayor&Clerk to endorse an
encroachment agreement with Craig
COUNCIL MINUTES - 58 - March 20,2003
12. BY-LAWS (continued)
2003-153 Moved by L. Acre
Seconded by M. Schafer
"THAT By-laws Z452-2003, Z453-2003, 2002-072 and 2003-025 be read a first,
second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2003 —026 A By-law to confirm all actions of Council
2003-154 Moved by M. Schafer
Seconded by L. Acre
"THAT confirming By-law 2003-026 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2003-155 Moved by L. Acre
Seconded by M. Schafer
"THAT the meeting be adjourned at 8:13 p.m."
Disposition: Motion Carried Unanimously
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Date Approved: a2 CO