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HomeMy WebLinkAboutJanuary 09, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,January 9,2003 7:00 p.m. (Public Meetings -7:30, 7:45 & 8:00 p.m.) The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, January 9, 2003 in Council Chambers. Present were Mayor Max Stewart, Councillors David Mason, Matt Schafer, and Cliff Evanitski, Administrator Kyle Kruger, Clerk Lynda Millard and Co-ordinator of Planning Michael Graves. Deputy Mayor Lynn Acre was absent. 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting held December 19, 2002 2003-01 Moved by M. Schafer Seconded by C. Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held December 19, 2002 be approved," Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:05 p.m. - James L. Oliver, General Manager,LPRCA was in attendance and made a presentation regarding Drinking Water Source Protection and Walkerton. Mr. Oliver also presented Council with a copy of the 2003 draft budget and gave a short overview. Item 10.1(a) (b) 8:15 p.m. - Carman and Mark Wilson were present regarding a drainage matter. Item 7.1(a) 5. INFORMATION ITEMS 2003-02 Moved by C. Evaniski Seconded by M. Schafer "THAT Information Items 5(a) through 5(g) be received for information." Disposition: Motion Carried Unanimously (a) Bayham Joint Health and Safety Committee minutes of meeting held December 6, 2002. File: C06 COUNCIL MINUTES - 2 - January 9, 2003 5. INFORMATION ITEMS (continued) (b) Straffordville Cemetery Board minutes of meeting held December 10, 2002. File: C06 (c) Correspondence dated December 23, 2002 from the St. Thomas—Elgin Tourist Association regarding Notice of Annual General Meeting to be held January 28, 2003. File: A01 (d) AMO "Alert" correspondence dated December 24, 2002 regarding"A Brief Summary of Bills Passed in the Legislature This Fall". File: A01 (e) Rural Ontario Municipal Association correspondence received December 19, 2002 regarding Nominations&Elections. File: A04 (f) Tillsonburg&District Multi-Service Centre correspondence dated November 2002 in appreciation of Bayham's 2002 donation. File: A01 (g) Communities in Bloom invitation to participate in the 2003 Ontario edition of Communities in Bloom. File: M02 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Staff Report D2003-01 regarding Donck Severance Applications E120/02, E121/02, E122/02 and E123/02 File: D10 2003-03 Moved by C. Evaniski Seconded by D. Mason "THAT the Council of the Municipality of Bayham receive report D2003-01; AND THAT Council recommend to the Elgin County Land Division Committee that the severance application E120/02, E121/02, E122/02 and E123/02 by Donck Farms Limited be approved for the reasons contained in report D2003-01 subject to rezoning to Hamlet Residential." Disposition: Motion Carried Unanimously 2. PUBLIC MEETINGS 2003-04 Moved by M. Schafer Seconded by D. Mason "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 3 - January 9, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 2. PUBLIC MEETINGS(continued) 1.(a) Application: 7:30 p.m.—Application to change zoning on a parcel of land comprising 2.73 acres(1.1 hectare) described as part of Lot 22, Concession 9 on the south side of Carson Line, west of Plank Road to the Rural Residential zone, and to change the zoning on the abutting property being 3.07 acres (1.2 hectares) from the Rural Commercial to the Rural Residential zone submitted by Dave Yallop. File: D14 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation Staff Report D2003-04 was presented by the Co-ordinator of Planning. 4. Public Comments None 5. Council Comments and Questions None 6. Adjournment 2003-05 Moved by D. Mason Seconded by M. Schafer "THAT the Public Meeting be adjourned at 7:40 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2003-06 Moved by M. Schafer Seconded by C. Evaniski "THAT the Council of the Municipality of Bayham receive report D2003-04; AND THAT Council approve the rezoning application of Dave Yallop from Agricultural (A-1) to Rural Residential(RR); AND THAT By-law Z448-2003 be presented to Council for enactment." Disposition: Motion Carried Unanimously 2003-07 Moved by D. Mason Seconded by M. Schafer "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 4 - January 9, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 2. PUBLIC MEETINGS(continued) 1.(b) Application: 7:45 p.m. -Application to change zoning on a parcel of land being 1.9 acres(0.78 hectares) described as Part of Lot 7, Concession 8, on the south side of Eden Line, east of the intersection with Talbot Line from the Agricultural to the Hamlet Residential zone, submitted by Abe Peters Sr. 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation Staff Report D2003-03 was presented by the Co-ordinator of Planning 4. Public Comments None 5. Council Comments and Questions Councillor Schafer questioned the holding designation for the remaining portion of the property rather than the former A-1 site specific. The Co-ordinator of Planning advised that this could be addressed either way, however the P arming Consultant felt this would be more appropriate given the proposed adoption of the new Comprehensive Zoning by- law in the near future. 6. Adjournment 2003-08 Moved by M. Schafer Seconded by D. Mason "THAT the Public Meeting be adjourned at 7:56 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2003-09 Moved by D. Mason Seconded by M. Schafer "THAT the Council of the Municipality of Bayham receive report D2003-03; AND THAT Council approve the rezoning application of Abe Peters Sr. from Agricultural(Al) to Hamlet Residential (HR); AND THAT the remainder of the property be zoned Hamlet Residential Holding zone (HR-h); AND THAT By-law Z449-2003 be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - S - January 9, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 2. PUBLIC MEETINGS(continued) 2003-10 Moved by C. Evaniski Seconded by M. Schafer "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously I.(c) Application: 8:00 p.m. - Official Plan Amendment Application to change designation on a parcel of land on the corner of Strachan and Wellington Streets in Port Burwell from Residential to Multi-Unit Residential, submitted by Ronald Speers. File: D09 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation StaffReport D2003-02 was presented by the Co-ordinator of Planning. 4. Public Comments None 5. Council Comments and Questions None 6. Adjournment 2003-11 Moved by D. Mason Seconded by C. Evaniski "THAT the Public Meeting be adjourned at 8:03 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2003-12 Moved by D. Mason Seconded by C. Evaniski "THAT the Council of the Municipality of Bayham receive report D2003-02; AND THAT Council approve the Official Plan Amendment for Ronald Speers and that a by-law amending the Official Plan be brought forward for approval." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 6- January 9, 2003 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE AND REPORTS (a) Correspondence dated November 18, 2002 from Carmen and Mark Wilson regarding a drainage matter. File: E09 2003-13 Moved by M. Schafer Seconded by D. Mason "THAT the correspondence dated November 18,2002 from Carmen and Mark Wilson regarding a drainage matter be received; AND THAT Staff be directed to amend the billing schedule for the Corinth Drain 2000 to include all of the original petitioners." Disposition: Motion Carried Unanimously 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) Building Permit and Septic System Summary Report for 2002 File: P10 2003-14 Moved by D. Mason Seconded by M. Schafer "THAT the Building Permit and Septic System Summary Report for 2002 be received for information." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque# 5372 to Cheque# 5450 inclusive, except Cheque # 5433 totaling $111,569.31 and Payroll Disbursements for the period ending December 25, 2002 totaling $35,903.64. 2003-15 Moved by M. Schafer Seconded by D. Mason "THAT the Cheque Register being Cheque#5372 to Cheque#5450 inclusive, except Cheque #5433 totaling $111,569.31 and Payroll Disbursements for the period ending December 25, 2002 totaling $35,903.64 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 7 - January 9, 2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (b) Staff Report F2003-01 regarding Yearly Update to By-laws. File: F 2003-16 Moved by D. Mason Seconded by C. Evaniski "THAT Staff Report F2003-01 be received; AND THAT By-law 2003-06, being a by-law to provide for an Interim Tax Levy for 2003, and, THAT By-Law 2003-07, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2003, be presented to Council for enactment." Disposition: Motion Carried Unanimously 2003-17 Moved by M. Schafer Seconded by C. Evaniski "Be it resolved that the Council of the Municipality of Bayham acknowledges their intent to use the CRF Allocations they will receive for the direct benefit of taxpayers; and accepts the 2003 CRF Allocations in accordance with the terms and conditions(Conditions of Community Reinvestment Fund Allocations) attached to the letter of November 27th, 2002 from the Deputy Ministers of Finance and Municipal Affairs and Housing to municipal Treasurers/Clerk-Treasurers." Disposition: Motion Carried Unanimously (c) Staff Report C2003-01 regarding Joint Health& Safety Committee Guidelines. File: A09 2003-18 Moved by C. Evaniski Seconded by M. Schafer "THAT Staff Report C2003-01 regarding the Joint Health & Safety Committee be received; AND THAT By-law 2003-002, being a by-law to adopt Guidelines for the Structure and Function of the Joint Health and Safety Committee for the Municipality of Bayham, be presented to Council for enactment." Disposition: Motion Carried Unanimously (d) Staff Report PR2002-001 regarding Land Use Permit Renewal- MNR. File: L14 2003-19 Moved by D. Mason Seconded by M. Schafer "THAT Staff Report PR2003-001 be received; AND THAT Council authorize staff to execute Land Use Permit No. LUP 1696112 with the Ministry of Natural Resources." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 8 - January 9,2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (e) Correspondence dated December 20,2002 from Robert Cain advising of his resignation from the Straffordville Fire Department effective December 31, 2002. File: H03 2003-20 Moved by M. Schafer Seconded by C. Evaniski "THAT the resignation submitted by Robert Cain from the Straffordville Fire Department be accepted,with regret." Disposition: Motion Carried Unanimously (f) Correspondence dated December 23, 2002 from Rick Garrett advising of his resignation as Station Chief from the Straffordville Fire Department effective December 31, 2002. File: H03 2003-21 Moved by M. Schafer Seconded by D. Mason "THAT the resignation submitted by Rick Garrett as Station Chief of the Straffordville Fire Department be accepted,with regret." Disposition: Motion Carried Unanimously (g) By-law 2003-003 a by-law to amend appointments By-law 2002-03 and to repeal By-law 2002-44 appointing an Acting and a Deputy Clerk. File: CO1 2003-22 Moved by M. Schafer Seconded by D. Mason "THAT By-law 2003-003, being a by-law to amend appointments By-law 2002-03 and to repeal By-law 2002-44, a by-law appointing an Acting and a Deputy Clerk, be presented to Council for enactment." Disposition: Motion Carried Unanimously 10. ENVIRONMENT 1. CORRESPONDENCE&REPORTS (a) Long Point Region Conservation Authority"Drinking Water Supply Source Protection Planning". File: A16 2003-23 Moved by M. Schafer Seconded by D. Mason "THAT the Long Point Region Conservation Authority "Drinking Water Supply Source Protection Planning" be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 9 - January 9, 2003 10. ENVIRONMENT (continued) I. CORRESPONDENCE&REPORTS (b) Staff Memorandum dated January 7, 2003 regarding Recycling Contract. File: L04 2003-24 Moved by C. Evaniski Seconded by M. Schafer "THAT the Staff Memorandum dated January 7, 2003 regarding Recycling Contract be received; AND THAT Council approve that the BFI Canada contract for recycling be assigned to Norfolk Disposal effective February 1, 2003." Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE No Items 12. BY-LAWS By-law Z448-2003 A By-law to Amend Zoning By-law 2387 (Yallop) By-law Z449-2003 A By-law to Amend Zoning By-law 2387 (Abe Peters Sr.) By-law 2003 02 A By-law to Guidelines for the Structure &Function of the Bayham Joint Health& Safety Committee By-law 2003 - 03 A By-law to amend B/L 2002-03 —Appointing Officers and Employees&Repeal 2002-44 By-law 2003 - 06 A By-law to Provide for an Interim Tax Levy for 2003 By-law 2003 - 07 A By-law to Authorize Borrowing for 2003 2003-25 Moved by D. Mason Seconded by C. Evaniski "THAT By-laws Z448-2003, Z449-2003, 2003-02, 2003-03, 2003-06 and 2003-07 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2003 —04 A By-law to confirm all actions of Council 2003-26 Moved by C. Evaniski Seconded by M. Schafer "THAT confirming By-law 2003-04 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 10 - January 9, 2003 13. ADJOURNMENT 2003-27 Moved by M. Schafer Seconded by C. Evaniski "THAT the meeting be adjourned at 9:15 p.m." Disposition: Motion Carried Unanimously n .'G �. t,' - Lam. a"b 1 MAYOR CLERK Date Approved: a-,\ a 3 .3